03-0428_AMERICAN RED CROSS / BOYS & GIRLS CLUB_Memorandum of UnderstandingC--Ij
American Red Cross
Orange County Chapter
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601 N. Golden Circle Drive (92705)
PO Box 11364
Santa Ana, California 92711-1364
(714)481-5300
www.oc-redcross.org
American Red Cross Orange County Chapter
Memorandum of Understanding
This Memorandum of Understanding is made this 28`h day of April, 2003, by and
between the City of San Juan Capistrano, hereinafter "City", the Boys and Girls Club of
Capistrano Valley, a non-profit corporation, hereinafter "Club", and the American Red
Cross Orange County Chapter, hereinafter "Red Cross."
RECITALS
Whereas, this Memorandum of Understanding is intended to provide a framework for a
collaborative effort between the City, the Club, and the Red Cross for the purpose of
providing an emergency shelter for members of our community displaced by disaster.
Now therefore be it mutually resolved between the City, Club and Red Cross as follows:
The City and Club agree that, after meeting its emergency responsibilities to its
population and staff it will permit, to the extent of its ability and upon request by
Red Cross, use of the predetermined facility identified in Addendum #1, as a
temporary mass shelter for the victims of disasters.
Red Cross, City and Club agree to provide, and periodically update the facility
and point of contact information with each other identified in Addendum #2.
3. The Red Cross agrees, when normal communications methods are possible, to
follow the notification procedures outlined in Addendum #2, when it needs to
establish a shelter at the listed facility.
4. The City and Club agrees that prior to releasing a facility for use as a Red Cross
shelter it will, to the extent reasonably feasible, evaluate the facility and secure
any valuable property not required for shelter operations.
5. Red Cross agrees that it will exercise reasonable care in the conduct of its
activities in the said facility and when provided with documented inventory and
cost information, further agrees to replace or reimburse the City and Club for any
foods or supplies used during the shelter operation.
6. Upon termination of its use as a shelter Red Cross agrees to leave the premises in
their original condition.
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7. Red Cross agrees to provide training to the City and Club staff assigned to the
facility in Mass Care and Shelter Operations.
8. The City and Club agrees that when their personnel are used in conjunction with
the American Red Cross personnel, the Red Cross policies, regulations and
procedures will be used to operate the shelter site.
9. Use of the City and Club personnel, as Red Cross volunteers will be based on a
mutual agreement between the individual, Red Cross and the City and Club.
10. Should Red Cross request that staff of the facility be officially assigned to the
shelter, any agreement for financial reimbursement must be reached between the
Red Cross Job Director, the City and Club within 48 hours of the request.
11. A designee of Red Cross Mass Care management, the B & G Club, and the
the City and Club will meet periodically to evaluate the necessity for the
continuation of shelter operations and to resolve any other operational concerns.
12. Should the City and Club request that a shelter be relocated, before the end of the
shelter operations, Red Cross agrees to relocate the shelter within 48 hours of the
Red Cross and local government locating a suitable alternate site. It is understood
that it is a local government responsibility to facilitate the transportation of
victims when shelter relocation is required.
13. Notwithstanding any other agreements, the American Red Cross agrees to defend,
hold harmless, and indemnify the City and Club against any legal liability in
respect to bodily injury, death, and property damage arising from the negligence
of the said Red Cross during its use of any property belonging to the City and
Club.
14. Notwithstanding any other agreements, the City and Club agrees to defend, hold
harmless, and indemnify the American Red Cross against any legal liability in
respect to bodily injury, death and property damage arising from the negligence of
the said City and Club during its use of any property belonging to the said Red
Cross.
15. Either party may discontinue this agreement in writing at anytime unless the
facility listed in Addendum #1 is currently being used as a shelter.
16. This agreement will be renegotiated in not longer than 5 years.
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In witness thereof, the City and Club has caused this Memorandum of Understanding to
be executed by the City's Community Services Director, the Clubs Executive Director
and the American Red Cross has caused this agreement to be executed by the American
Red Cross Orange County Chapter, said agreement to become effective and operational
upon the fixing of the last signature hereto.
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on this the 28`h day of April 2003.
ATTEST:
Al ing
Community Serv' es Director
San Juan Capistrano
James Littlejohn
Executive Director
Boys and Girls Club
Of Capistrano Valley
Patrick F. Baker
Chief Operating Officer
American Red Cross
Orange County Chapter
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ADDENDUM #1:
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LIST OF FACILITIES COVERED BY THIS AGREEMENT
San Juan Capistrano Community Center
25925 Camino Del Avion
San Juan Capistrano, CA 92675
Telephone: 949.493.5911
Fax: 949.661.6660
Boys & Girls Clubs of Capistrano Valley
One Via Positiva,
San Juan Capistrano, CA 92675
Telephone: 949.240.7898
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ADDENDUM #2:
For authorization to use the facilities listed in Addendum #1, the Red Cross should
contact first the City and then the Club as listed in Addendum #2.
City of San Juan Capistrano contact numbers:
1. Al King — Community Services Director
Office: 949.493.5920
Home: 949.361.3787
Cell: 949.678.4080
2. Linda Evans — Community Services Manager
Office: 949.443.6390
Home: 949.951.0737
Cell: 949.633.9156
Pager: 949.699.7193
3. Karen Crocker — Community Services Manager
Office: 949.443.6389
Home: 949.581.9586
Cell: 949.456.9646
Boys & Girls Club of Capistrano Valley contact numbers:
1. James Littlejohn, Executive Director
Office: 949.240.7898 x 12
Home: 949.347.0959
Cell: 949.412.5586
2. Sharon Somogyi, Director of Programs
Office: 949.240.7898 x 19
Home: 949.661.6722
Cell: 949.412.9011
3. Barbara Beier — Board President
Home: 949.582.1454
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