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06-0307_FRED WEBSTER ASSOCIATES_Agreement AmdAMENDATORY AGREEMENT This Amendatory Agreement is made thisp� day of December, 2006, by and between the City of San Juan Capistrano, hereinafter referred to as "CITY", and FRED WEBSTER ASSOCIATES, hereinafter referred to as "CONSULTANT". Whereas, CITY and CONSULTANT entered into an agreement dated March 7, 2006, for consultant services to provide historic preservation consulting services for the Parra Adobe Structural Plan Review; and Whereas, the CONSULTANT has not yet completed the Parra Adobe Structural Plan review, and the CITY and CONSULTANT hereby desire to extend the term of the agreement to June 30, 2007. NOW, THEREFORE, BE IT RESOLVED between CITY and CONSULTANT as follows: Section 1. Section 2 (Term) is hereby amended to read as follows: "This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed by no later than June 30, 2007." Section 2. All other terms and conditions of said agreements shall remain in full force and effect. CITY OF SAN JUAN CAPISTRANO By: >`Je-a&gru David F. Adams, City Manager FRED WEBSTER ASSOCIATES APPROVW AS TO FORM: John S w, City Attorney A. Webster, Ph.D., P.E. 0 0 AMENDATORY AGREEMENT This Amendatory Agreement is made this day of June, 2006, by and between the City of San Juan Capistrano, hereinafter referred to as "CITY", and FRED WEBSTER ASSOCIATES, hereinafter referred to as "CONSULTANT". Whereas, CITY and CONSULTANT entered into an agreement dated March 7, 2006, for consultant services to provide historic preservation consulting services for the Parra Adobe Structural Plan Review; and Whereas, the CONSULTANT has not yet completed the Parra Adobe Structural Plan review, and the CITY and CONSULTANT hereby desire to extend the term of the agreement to December 31, 2006. NOW, THEREFORE, BE IT RESOLVED between CITY and CONSULTANT as follows: Section 1. Section 2 (Term) is hereby amended to read as follows: "This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed by no later than December 31, 2006." Section 2. All other terms and conditions of said agreements shall remain in full force and effect. ATTEST: TO FORM: John Show, City Attorney 30 Clerk CITY OF SAN JUAN CAPISTRANO By: Cid ,._ David F. Adams, City Manager FRED WEBSTER ASSOCIATES A. Webster. Ph.D.. P. PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this ��ay of March, 2006, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Fred Webster Associates (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant to provide historic preservation consulting services for the Parra Adobe Structural Plan Review; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed by no later than June 1, 2006. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall not exceed Seven Thousand Three Hundred Dollars ($7,300). 3.2 Rate Schedule. The services shall be provided for work performed at the hourly billing rates set forth in Exhibit B. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. - 1 - SPF created with FinePrint pdfFactory trial version http://www.fineprint.com 0 3.3 Method of Payment. Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work. By executing this Agreement, Consultant warrants that: it is familiar with the work to be performed as set forth in the scope of work (Exhibit A). Should Consultant discover any latent or unknown conditions materially differing from those inherent in the PDF created with FinePrint pdfFactory trial version http://www.fineprint.com 0 0 scope of work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section B. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. Consultant agrees to protect, defend and hold harmless City, its elected and appointed officials and employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury or death of any person or -3- PDF created with FinePrint pdfFactory trial version htto://www.fineprint.com 0 0 damage to property or interference with use of property and for errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A - Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including hired and non - owned vehicles in the following minimum amounts: $1,000,000 combined single limit (each accident) 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates and an additional insured endorsement to the Consultant's general liability and umbrella liability policies to the City for certification that the insurance requirements of this Agreement have been satisfied. -4- PDF created with FinePrint pdfFactory trial version htto://www.finel)rint.com 0 0 14.5 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverage reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.6 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.7 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other parry of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Planning Director To Consultant: Fred Webster Associates Consulting Civil/Structural Engineers P. O. Box 4043 Menlo Park, CA 94026 -5- PDF created with FinePrint pdfFactory trial version http://www.fineprint.com 0 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. V IN WITNESS WHEREOF, the parties hereto have executed this Agreement. R. Monahan, City Clerk AS TO FORM: John R. Shaw Attorney CV4Fi1eelC0NT ACTSWR Webster PaMAtlob A. CITY OF SAN JUAN CAPISTRANO By: t `mal `{ c nY� Dave F. Adams, City Manager FRED WEBSTER ASSOCIATES 0 in A. -Webster, Ph.D., P.E. PDF created with FinePrint pdfFactory trial version http://www.fineprint.com Exhibit A Scope of Work Task Description & Explanation 1. Orientation meeting Tasks 1. and 2. will be combined into a one day trip to the City of San Juan Capistrano and the site. The day will consist of a meeting in the 2. On-site investigation morning with City staff and Project Manager and an on-site investigation in the afternoon to observe existing conditions. City staff and Project Manager will be verbally advised on-site regarding observed conditions. 3. Review structural rehabilitation Review of the four sheets of structural rehabilitation plans produced plans by Robert Lawson Structural engineers consisting of: • General Notes with notes on adobe crack repair, structural construction notes and crack repair of hollow clay tiles; • Building Plans & Elevations with four elevations, adobe base plan and roof framing plan; • Ceiling Plan, Wall Bracing with wall straightening notes and sketches, adobe ceiling plan and a latitudinal section; and • Structural Details. The review will verify that the proposed methodologies are historically appropriate and reflect current and most effective methods for adobe repair, and/or to make recommendations for necessary revisions to the plans. 4. Letter report A letter report (three copies) will be submitted to the Project Manager that includes a summary of site observations, review of proposed rehabilitation design, and recommendations as necessary. Time is allotted in this task to provide any verbal or written clarification of the report as requested by City staff and/or Project Manager. 5. Additional review of revised in anticipation of additional review required of revised structural plans plans prepared in response to the letter report recommendations, time is allotted for such an additional review, including coordination with City staff, the engineer of record and follow-up letter report (three copies). Fred Webster Associates Parra Adobe Proposal Consulting CivillStructurel Engineers 0 0 Exhibit B Fee Schedule Task Estimate Not -to -Exceed Reimbursables Labor Cost 1. $1,600 • Air -fare • Airport parking & $300 2. mileage $60 • Car rental $60 3. $1,280 4. $1,920 • Report publication $50 • Report transmittal (FedEx) $30 5. • Additional • Report publication $50 Review $640 • Report transmittal • Coordination (FedEx) $30 w/ City staff $640 • Follow-up letter re ort: $640 Totals $6,720 $580 Fred Webster Associates Parra Adobe Proposal Consulting Civil/Structural Engineers