1990-0227_ORANGE, COUNTY OF_Agreement 2nd Amd1
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SECOND AMENDMENT TO AGREEMENT
BETWEEN THE
CITY OF SAN JUAN CAPISTRANO
KIVIUMMM
COUNTY OF ORANGE
THIS SECOND AMENDMENT TO AGREEMENT, is entered into this
first day of December 1989, which date is enumerated for purposes
of reference only, by and between the CITY OF SAN JUAN CAPISTRANO,
hereinafter referred to as "CITY" and the COUNTY OF ORANGE, a
political subdivision of the State of California, hereinafter
referred to as "COUNTY", to amend that certain Agreement between
the parties commencing July 1, 1985, hereinafter referred to as
the "Agreement".
1. For the period December 8, 1989 through June 30, 1990,
Paragraph 3, of the Agreement is amended to read as
follows:
Each fiscal year, COUNTY shall submit to CITY a written
recommended level of law-enforcement service. CITY shall
remit to COUNTY a written response to the recommended
service level. The level of service during the 1989-90
Fiscal Year shall be as follows:
Patrol Services:
All shifts are 56 hours -per -week, 7 days a week. The
hours listed below include a meal break of 1/2 hour per
man, per shift.
Night Shift (11:00 p.m. to 7:30 a.m.)
TWO (2) one-man patrol units
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Patrol Services: (continued)
Day Shift (6:30 a.m. to 3:00 p.m.)
Two (2) one-man patrol units
Evening Shift (2:45 p.m. to 11:15 p.m.)
Three (3) one-man patrol units
Traffic Services:
All shifts are 56 hours -per -week, 7 days
a week. The
hours listed below include a meal break
of 1/2 hour per
man, per shift.
Day Shift (6:30 a.m. to 3:00 p.m.)
One (1) one-man patrol unit
Evening Shift (2:45 p.m. to 11:15 p.m.)
One (1) one-man patrol unit
Investigation Services:
Two (2) Investigators (40 hours -per -week,
7 days a week)
one-half (1/2) of one (1) RNSP Narcotics
Investigator
(40 hours -per -week, 7 days a week, plus
overtime not to
exceed 40 hours per month).
Supervision:
one and a half (l 1/2) Sergeants
(56 hours -per -week, 7 days a week)
One-half (1/2) of one (1) Lieutenant
(40 hours -per -week, 7 days a week)
Parking Control:
One (1) Special Officer
(56 hours -per -week, 7 days a week)
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1 2. Effective December 8, 1989 through June 30, 1990,
2 Paragraph 9, of the Agreement is amended to read:
3 CITY agrees to pay COUNTY the costs of performing all
4 services covered by this Agreement. Such costs shall
5 be determined by the County Auditor -Controller as
6 follows:
7 Costs of patrol service units shall include the direct
8 operation expense of the Sheriff's Patrol Bureaus,
9 including salaries, wages, benefits, services, supplies,
10 depreciation, Personnel Bureau, Fiscal Services, and
11 training costs prorated to each service unit or portion
12 thereof, plus general County overhead applicable to the
13 Patrol Bureaus. Costs of investigative service units
14 not normally supplied to all County law enforcement
15 shall include the indirect operating expense of the
16 Sheriff's Detective Details including, salaries, wages,
17 benefits, services, supplies and Department overhead to
18 include appropriate percentages of Administration,
19 depreciation, Personnel Bureau, Fiscal Services, and
20 training costs prorated to each service unit or portion
21 thereof, plus general County overhead applicable to the
22 Investigation Division.
23 The COUNTY shall render to CITY at the close of each
24 calendar month a statement of one -twelfth (1/12) the
25 annual costs, as determined pursuant to the preceding
26 paragraphs, of performing all services covered by that
27 Agreement, as determined by the COUNTY Auditor -
28 Controller at the beginning of each fiscal year,
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and said CITY shall pay COUNTY therefore within twenty
(20) days after receipt of such statement.
The cost of services to be provided by the COUNTY
for the
period July 1, 1989 through June 30, 1990, shall
be as
follows:
Service Cost of
Service
Patrol Services:
Seven (7) patrol units (56 hours)
@ $140,856/unit . . . . . . . . . . . . . . . .
$985,992
Traffic Services:
TWO (2) patrol units (56 hours)
@ $140,856/unit . . . . . . . . . . . . . . . . .
281,712
Investigation:
Two (2) Investigators (40 hours)
@ $121,622/each . . . . . . . . . . . . . . . . .
243,244
One-half (1/2) of one (1) RNSP Narcotics Investigator
(40 hours, plus overtime) @ $46,752 . . . . . . .
46,752
Supervision:
One and one-half (1 1/2) Sergeants (56 hours)
@ $167,506/each . . . . . . . . . . . . . . . . .
251,260
One-half (1/2) of one (1) Lieutenant
@ $50,485 . . . . . . . . . . . . . . . . . . .
. 50,485
Parking Control:
1 Special Officer (56 hours)
@ $56,259 (40 hours) . . . . . . . . . . . . . .
. 56,259
@ $12,766 (16 additional hours, effective
December 8, 1989) . . . . . . . . . . . . . . .
12,766
TOTAL COST OF SERVICES
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*ijjAAM
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COST OF SERVICES (continued)
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The maximum obligation of the CITY for services provided
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pursuant to this Agreement, during the period July 1, 1989
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through June 30, 1990, is $1,928,470.
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If law enforcement service payment is not received by the
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COUNTY within thirty (30) days after rendition of billing,
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COUNTY may satisfy such indebtedness from any funds of
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CITY on deposit with COUNTY without giving further notice
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to CITY of COUNTY's intent to do so.
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3.
All other provisions of the Agreement, to the extent
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they are not in conflict with this SECOND AMENDMENT TO
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AGREEMENT, remain unchanged.
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In WITNESS WHEREOF, the parties have executed the
SECOND AMENDMENT TO AGREEMENT in the County of Orange, State of
California.
IDATED:
COUNTY OF ORANGE:
BY:
CHAIRMAN OF THE BOARD
OF SUPERVISORS
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD.
LINDA D� RUTH
clerk of the Board of Supervisors
of Orange County, California
APPROVED AS TO FORM:
ADRIAN KUYPER, COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
B Y �, " - 4 A. )'�J J,
Dated:
Deputy
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DATED: February 6. 1990
CITY OF SAN JUAN CAPISTRANO
BY '4���4—
(t�y) L. Hausdorfer payor
APPROVED AS TO FORM:
q L k 14,,c
yj Attorney
CIT OF SAN JUAN CAPISTRANO
ATTEST:
City C�Otk
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*City Copy
Expanded Service Levels
7/l/89 - 6/30/90
$1,915,704
FIRST AMENDMENT TO AGREEMENT
BETWEEN THE
CITY OF SAN JUAN CAPISTRANO
AND THE
COUNTY OF ORANGE
THIS FIRST AMENDMENT TO AGREEMENT, is entered into this
first day of July 1989, which date is enumerated for purposes of
reference only, by and between the CITY OF SAN JUAN CAPISTRANO,
hereinafter referred to as "CITY' and the COUNTY OF ORANGE, a
political subdivision of the State of California, hereinafter
referred to as *COUNTY', to amend that certain Agreement between
the parties commencing July 1, 1985, hereinafter referred to as
the wAgreement".
1. For the period July 1, 1989 through June 30, 1990,
Paragraph 3, of the Agreement is amended to read as
f 01 lows:
Each fiscal year, COUNTY shall submit to CITY a written
recommended level of law-enforcement service. CITY shall
remit to COUNTY a written response to the recommended
service level. The level of service during the 1989-90
Fiscal Year shall be as follows:
Patrol Services:
All shifts are 56 hours -per -week, 7 days a week. The
hours listed below include a meal break of 1/2 hour per
man, per shift.
Night Shift (11:00 p.m. to 7:30 a.m.)
Two (2) one-man patrol units
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Patrol Services: (continued)
Day Shift (6:30 a.m. to 3:00 p.m.)
TWO (2) one-man patrol units
Evening Shift (2:45 p.m. to 11:15 p.m.)
Three (3) one-man patrol units
Traffic Services:
All shifts are 56 bours-per-week, 7 days a week. The
hours listed below include a meal break of 1/2 hour per
man, per shift.
Day Shift (6:30 a.m. to 3:00 p.m.)
One (1) one-man patrol unit
Evening Shift (2:45 p.m. to 11:15 p.m.)
one (1) one-man patrol unit
Investigation Services:
Two (2) Investigators (40 hours -per -week, 7 days a week)
one-half (1/2) of one (1) RNSP Narcotics Investigator
(40 hours -per -week, 7 days a week, plus overtime not to
exceed 40 hours per month).
Supervision:
one and a half (1 1/2) Sergeants
(56 hours -per -week, 7 days a week)
One-half (1/2) of one (1) Lieutenant
(40 hours -per -week, 7 days a week)
Parking Control:
one (1) Special Officer
(40 hours -per -week, 7 days a week)
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2. For the period July 1, 1989 through June 30, 1990,
Paragraph 9, of the Agreement is amended to read:
CITY agrees to pay COUNTY the costs of performing all
services covered by this Agreement. Such costs shall be
determined by the County Auditor -Controller as follows:
Costs of patrol service units shall include the direct
operation expense of the Sheriff's Patrol Bureaus, includ-
ing salaries, wages, benefits, services, supplies, depre-
ciation, Personnel Bureau, Fiscal Services, and training
costs prorated to each service unit or portion thereof,
plus general County overhead applicable to the Patrol
Bureaus. Costs of investigative service units not normally
supplied to all County law enforcement shall include the
indirect operating expense of the Sheriff's Detective
Details including, salaries, wages, benefits, services,
supplies and Department overhead to include appropriate
percentages of Administration, depreciation, Personnel
Bureau, Fiscal Services, and training costs prorated to
each service unit or portion thereof, plus general County
overhead applicable to the Investigation Division.
The COUNTY shall render to CITY at the close of each
calendar month a statement of one -twelfth (1/12) the annual
costs, as determined pursuant to the preceding paragraphs,
of performing all services covered by that Agreement, as
determined by the COUNTY Auditor -Controller at the
beginning of each fiscal year, and said CITY shall pay
COUNTY therefore within twenty (20) days after receipt of
such statement.
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The cost of services to be provided by
the COUNTY for the
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period July 1, 1989 through June 30, 1990, sball be as
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follows:
Service
Cost of Service
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Patrol Services:
Seven (7) patrol units (56 hours)
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@ $140,856/unit . . . . . . . . . . .
. . . . . . $985,992
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Traffic Services:
Two (2) patrol units (56 hours)
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@ $140,856/unit . . . . . . . . . . .
. . . . . . 281,712
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Investigation:
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Two (2) Investigators (40 hours)
@ $121,622/each . . . . . . . . . . .
. . . . . . 243,244
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one-half (1/2) of one (1) RNSP Narcotics Investigator
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(40 hours, plus overtime) @ $46,752 .
. . . . . . 46,752
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Supervision:
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one and one-half (1 1/2) Sergeants (56
hours)
@ �167,506/each . . . . . . . . . . .
. . . . . . 251,260
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one-half (1/2) of one (1) Lieutenant
@ $50 , 4 85 . . . . . . . . . . . . . .
. . . . . . 50,485
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Parking Control:
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1 Special Officer (40 hours)
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@ �56,259/each . . . . . . . . . . .
. . . . . 56,259
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TOTAL COST OF SERVICES
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The maximum obligation of the CITY for
services provided
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pursuant to this Agreement, during the
period July 1, 1989
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through June 30, 1990, is $1,915,704.
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COST OF SERVICES (continued)
If law enforcement service payment is not received by the
COUNTY within thirty (30) days after rendition of
billing, COUNTY may satisfy such indebtedness from any
funds of CITY on deposit with COUNTY without giving
further notice to CITY of COUNTY's intent to do so.
3. All other provisions of the Agreement, to the extent
they are not in conflict with this FIRST AMENDMENT TO
AGREEMENT, remain unchanged.
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In WITNESS WHEREOF, the parties have executed the
FIRST AMENDMENT TO AGREEMENT in the County of Orange, State of
California.
DATED: September 5. 1989
CITY OF SAN JUAN CAPISTRANO
BY -,e
�V- HAUSDORFER, rOR
ARP�O F.4 AS TO FORM:
Attorney
C14Y OF SAN JUAN CAPISTRANO
DATED: ATTEST:
COUNTY OF ORANGE:
L Y CLERY
BY :
CHAIRMAN OF THE BOARD
OF SUPERVISORS
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD.
LINDA D. RUTH
Clerk of the Board of Supervisors
of Orange County, California
APPROVED AS TO FORM:
ADRIAN KUYPER, COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
B)�
Deputy
Dated:
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-] - (- 7 -_ -�C,
9-30-9e
AGREEMENT FOR LAW ENFORCEMENT SERVICES
THIS AGREEMENT, made and entered into by and between the COUNTY OF
ORANGE, a body politic and corporate, hereinafter designated as
"COUNTY", and the CITY OF SAN JUAN CAPISTRANO, a municipal corporation,
located in the County of Orange, hereinafter designated as "CITY"
pursuant to the provisions of Article I , Chapter I of Division I of Title 5
of the Government Code (commencing with Section 51301).
WITNESSETH:
In consideration of the terms, covenants, conditions, and promises to be
kept, performed and observed by the parties hereto, it is agreed as follows:
1. COUNTY, through its Sheriff and the deputies, officers and
employees of his Department, shall render to CITY police protection
and law enforcement services as hereinafter in this Agreement
provided.
2. Such services shall include the enforcement of State statutes
and such municipal ordinances of CITY as are similar to ordinances
of COUNTY enforced by the Sheriff within unincorporated territory of
COUNTY.
3. Each Fiscal Year COUNTY shall submit to CITY a written
recommended level of law-enforcement service. CITY shall remit to
COUNTY a written response to the recommended service level. The
level of service during FY 1985-86 shall be as follows: Two (2) day
car units, three (3) evening car units, two (2) night car units,
and two (2) investigative units. Subsequent service levels shall be
determined as stated in this section. A day car unit is a one-man
patrol car unit used on day shift 56 hours per week.
An evening car unit is a one-man patrol car unit used on the
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evening shift for 56 hours per week.
A night car unit is a one-man patrol car unit used on the night
shift for 56 hours per week.
An investigative unit is one detective for 40 hours per week and
includes all necessary related services.
4. For the purpose of performing said functions, COUNTY shall
provide all manpower, supervision, communications, equipment, and
supplies necessary to maintain the service to be rendered hereunder.
5. The final authority for rendition of service, standards of
performance, discipline of officers, and other matters incident to
the performance of such service and the control of COUNTY personnel
shall remain in COUNTY.
6. CITY shall not be called upon to assume any liability for the
direct payment of any salaries, wages, or other compensation, to
any COUNTY personnel performing services hereunder or any liability
other than that provided
for by this Agreement.
Except as herein
otherwise specified, CITY
shall not
be liable for
compensation or
indemnnity to any COUNTY employee
or injury or
sickness arising
out of his employment.
7. COUNTY, its officers, agents, and employees shall not be deemed
to have assumed any liability for the negligence of CITY or any of
its officers or employees, or for any dangerous or defective condition
of any public street or work or property of CITY, and CITY shall
hold COUNTY, its officers and employees harmless from any and all
claims for damages resulting therefrom.
8. Except as provided in Paragraph 7 above, both CITY and COUNTY
shall hold each other harmless from liability for acts or omissions
of the other.
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1 9. CITY agrees to pay COUNTY the costs of performing all services
2 covered by this Agreement. Such costs shall be determined by the
3 County Audi tor -Control ler as follows:
4 Costs of patrol service units shall include the direct operation
5 expense of the Sheriff's Patrol.Bureaus, including salaries, wages,
6 benefits, services, supplies, depreciation, Personnel Bureau, Fiscal
7 Services, and training costs prorated to each service unit or portion
8 thereof, plus general County overhead applicable to the Patrol
9 Bureaus. Costs of investigative service units not normally supplied
1U to all County law enforcement shall include the direct operating
expense of the Sheriff's Detective Details including, salaries, wages,
12 benefits services, supplies and Department overhead to include
appropriate percentages of Administration, depreciation, Personnel
3.4 Bureau, Fiscal Services, and training costs prorated to each service
3.5 unit or portion thereof, plus general County overhead applicable to
3.6 the Investigation Division.
17 The COUNTY shall render to CITY at the close of each calendar
18 month a statement of one -twelfth the annual costs, as determined
19 pursuant to the preceding paragraphs, of performing all services
20 covered by that Agreement, as determined by the COUNTY Auditor -
21 Controller at the beginning of each fiscal year, and said CITY shall
22 pay COUNTY therefore within twenty (20) days after receipt of such
23 statement. The annual cost for fiscal year 1985-86 to be $956,248.
24 The costs of subsequent fiscal year law enforcement service will be
25 compiled by the Audi tor -Control ler and jointly agreed upon by
26 COUNTY and CITY. If law enforcement service payment is not received
27 by the COUNTY within thirty (30) days after rendition of billing,
28 COUNTY may satisfy such indebtedness from any funds of CITY on
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deposit with COUNTY without giving further notice to CITY of
COUNTY'S intention to do so.
10. The Agreement shall continue in full force and effect for a
period commencing July 1, 1985 and ending June 30, 1990. Either
COUNTY or CITY may terminate Agreement upon thirty (30) days
written notice.
IN WITNESS WHEREOF, COUNTY has caused this Agreement to be executed
by the Chairman of its Board of Supervisors and attested by the Clerk of
said Board, and CITY has caused this Agreement to be executed by its
Mayor and attested by the City Clerk on the dates set opposite their
respective signatures.
11GRED AND CERTIFIED THaT AR
THIS DOCUMENT HAS BEEN DEL nPE'DATO—
THE CHAIRMAN OF THE BOARD.
-DA-D-
3.5 LIN - '"'RTg J U L 9 1985
Nrk of the Board of Supervisors
Courity of Or e, CahfDr
16 DATED: JuneaTI3, 198fs
3.7
RE
3-9
2011 ATTEST:
COUNTY OF ORANGE, a body politic
By,L;/�
Chairman of its Board of Supervifors
CITY OF SAN JUAN CAPISTRANO, a
municipal corporation
By
Phillipt/R. 'Schwartzeq<Wayor
21 ;-e-L�
22
City Cle�� Mary Ann Hanover
23
24 APPROVED AS TO FORM: APPROVED AS TO FORM:
25
26 or
I*un y Counsel City kyttorney John Shaw
27 County of Orange City of San Juan Capistrano
HE
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I
BOARD OF SUPERVISORS
ORANGE COUNTY, CALIFORNIA
MINUTES February 27, 1990
WITH THE CITY OF SAN JUAN CAPISTRANO
OL SERVICES: Sherift-Coroner Depart-
ment requests approvai or tne 5econd Amendment to the Agree nt to
provide additional parking control services.
MOTION: On motion by Supervisor Roth, seconded by Supervisor Wieder,
the Board moved to: 1. Authorize execution of the Second Amendment to
the Agreement with the City of San Juan Capistrano to provide additional
parking control services effective December 8, 1989. 2. Direct the
Auditor -Controller, in accordance with Government Code Section 29430, to
increase estimated revenue and appropriations as follows:
FUBU OBJECT SUB -OBJECT RC AMOUNT
Estimated Revenue: 0680 746 003 413 $12,766
Appropriations: 0680 Oil 413 413 7,075
0680 020 413 413 971
0680 030 413 413 1,802
0680 060 461 461 28
0680 190 413 413 205
0680 240 413 413 2,119
0680 260 413 413 566
Total $12,766
Supervisor Vasquez was absent. MOTION CARRIED.
Aj
AMENDMENT TO AGREEMENT FOR PARKING ENFORCEMENT SERVICES
(ORANGE COUNTY SHERIFF'S DEPARTMENT) (600.50)
Written Communication:
Report dated February 6, 1990, from the Assistant City
Manager, forwarding the amendment to the Sheriff's contract
which provides for the increase in services of the Parking
Control Officers to 56 hours, 7 days per week, at a cost of
$12,766 for 1990, which cost is to be fully offset by
increases of revenue from fines and forfeitures.
Approval of Amendment to Agreement:
It was moved by Councilman Friess, seconded by Councilman
Bland, and unanimously carried that the Second Amendment to
the Agreement between the City of San Juan Capistrano and the
County of Orange be approved.
3. AMENDMENTS TO CLASSIFICATION STUDY (700.50)
Written Communication:
Report dated February 6, 1990, from the Assistant City
Manager, forwarding an amendment to the Classification and
Compensation Plan and Salary Resolution reconciling six
positions which fell beyond the scope of address by the study
and which left unresolved discrepancies in the classification
plan.
Adoption of Resolution:
It was moved by Councilman Bland, seconded by Councilman
Buchheim, that the following Resolution be adopted amending
the Classification and Compensation Plan and implementing the
recommended salary structure amendments:
RESOLUTION NO. 90-2-6-3. AMENDING THE CITY'S
PERSONNEL CLASSIFICATION AND COMPENSATION PLAN - A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JUAN CAPISTRANO, CALIFORNIA, AMENDING THE CITY'S
PERSONNEL CLASSIFICATION AND COMPENSATION PLAN
The motion carried by the following vote:
AYES: Councilmen Bland, Buchheim,
Friess, and Mayor Hausdorfer
NOES: None
ABSENT: Councilman Schwartze
2/6/90
0 9
Public Hearing:
Notice having been given as required by law, Mayor
Hausdorfer opened the Public Hearing, and there being no
input, closed the hearing with the right to reopen at any
time.
Adoption of Resolution:
It was moved by Councilman Friess, seconded by Councilman
Schwartze, that the following Resolution be adopted:
RESOLUTION NO. 89-9-5-4. APPROVING AN AMENDMENT
PROPE IES) - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
APPROVING AN AMENDMENT TO AN OWNER PARTICIPATION
AGREEMENT WITH STROSCHER PROPERTIES
The motion carried by the following vote:
AYES: Councilmen Schwartze, Bland, Buchheim,
Friess, and Mayor Hausdorfer
NOES: None
ABSENT: None
RECESS AND RECONVENE
Council recessed at 8:06 p.m. to convene the San Juan
Capistrano Community Redevelopment Agency, and reconvened at
8:18 p.m.
ADMINISTRATIVE ITEMS
CITY MANAGE
1. AMENDMENT TO THE AGREEMENT WITH
LAW ENFORCEMENT SERVICES (600.50)
written Communication:
Report dated September 5, 1989, from the Assistant City
Manager, forwarding the First Amendment to the Agreement
between the City and the County for law enforcement
services instituting the expanded service level approved
by the Council in the 1988-89 budget.
9/5/89
Approval of Amendment:
It was moved by Councilman Schwartze, seconded by
Councilman Buchheim, and unanimously carried that the
First Amendment to the Agreement with the County of Orange
for Law Enforcement Services for fiscal year 1989-90 be
approved, at an estimated cost of $1,915,704. The Mayor
was authorized to execute the agreement.
WAIVER OF BIDDING REQUIREMENTS FOR PURCHASE OF OFFICE
TRAILERS (6 0.10)
Written Communication:
Report dated September 5, 1989, from the Assistant City
Manager, recommending that due to the immediate expansion
of the Community Planning and Development Department, the
normal bidding process be waived for the purchase of two
new modular trailers so as to accommodate newly hired
personnel in a timely fashion, at a total estimated cost
of $70,802.40.
Approval of Waiver:
It was moved by Councilman Schwartze, seconded by
Councilman Bland, and unanimously carried that the formal
bidding procedure for the purchase of two modular trailers
for the Community Planning and Development Department be
waived.
FORMATION OF COMMUNITY DEVELOPMENT BLOCK GRANT COMMITTEE
FOR 1990-91 (480.40)
Written Communication:
Report dated September 5, 1989, from the Assistant to the
City Manager, regarding the formation of a Community
Development Block Grant Committee for 1990-91. The
Committee, made up of five members selected by the
Council, is to meet one time only to formulate
recommendations to the Council at a public meeting
regarding specific issues related to the Block Grant
Program.
Appointment of Committee:
It was moved by Councilman Friess, seconded by Councilman
Buchheim, and unanimously carried that the following
persons be appointed to the Community Development Block
Grant Committee for 1990-91:
-12-
9/5/89
AGENDA ITEM September 5, 1989
TO- Stephen B. Julian, City Manager
FROM: George Scarborough, Assistant City Manager
SUBJECT: Amendment to the Agreement with the County of Orange for
Law Enforcement Services
SITUATION:
Attached is the First Amendment to the Agreement between the City of
San Juan Capistrano and the County of Orange for law enforcement
services. The amendment institutes the expanded service level approved by
the City Council in the 88-89 budget. The amendment provides for a
narcotics unit and the expanded supervision approved by the City Council.
COMMISSION/BOARD REVIEW & RECOMMENDATIONS:
Not applicable.
FINANCIAL CONSIDERATIONS:
The amendment provides for a 1989-90 fiscal year law enforcment service
cost of $1,915,704.00 and is consistent with the 1989-90 adopted budget.
NOTIFICATION:
None required.
ALTERNATE ACTIONS:
1. Approve the First Amendment to the Agreement with the County of
Orange for Law Enforcement Services and authorize the Mayor to
execute the agreement.
2. Request further information.
FOR CITY COUNCIL AGENDA�B 0
/j /,�(-
Agenda Item -2- September 5, 1989
RECOMMENDATION:
I motion approve the First Amendment to the Agreement with the County
of Orange for Law Enforcement Services and authorize the Mayor to
execute the agreement.
Respectfully submitted,
G o S rborou h
GS:dh
Attachment
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DB:rer
RESOLUTION OF THE BOARD OF SUPERVISORS OF
ORANGE COUNTYi CALIFORNIA
November 18, 1986
On motion of Supervisor Riley, duly seconded and carried, the
following Resolution was adopted:
BE IT RESOLVED that this Board hereby approves the Sheriff -
Coroner's charges for law enforcement services to the City of San
Juan Capistrano in the amount of $1,098,654 for the period July 1,
1986 through June 30, 1987.
BE IT FURTHER RESOLVED that this Board directs the Auditor -
Controller to increase estimated revenue by $96,984.00 in the
following Account: FUBU 0680, OBJECT 746, SUB -OBJECT 003, RC 413.
BE IT FURTHER RESOLVED that this Board hereby directs the
Audi tor -Control ler to increase by $96,984.00 the following Account
(Provision for Contingencies): FUBU 0602, OBJECT 580.
AYES: SUPERVISORS THOMAS F. RILEY, BRUCE NESTANDE, ROGER R.
STANTON AND HARRIETT M. WIEDER
NOES: SUPERVISORS NONE
ABSENT: SUPERVISORS RALPH B. CLARK
Resolution No. 86-1467
Charges f/Law Enforcement
Services to City of San Juan
Capistrano 1986-87 1.
x 1'Kq
0
E
STATE OF CALIFORNIA )
) ss.
COUNTY OF ORANGE
I, LINDA D. ROBERTS, Clerk of the Board of Supervisors of Orange
County, California, hereby certify that the above and foregoing Reso-
lution was duly and regularly adopted by the said Board at a regular
meeting thereof held on the 18th day of November 19 86
and passed by a unanimous vote of said Board
IN WITNESS WHEREOF, I have hereunto set my hand and seal this
18th day of November —, 19 86 .
LINDA D. ROBERTS
Clerk of the Board of Supervisors
of Orange County, California
M
0
0
:idden Valley Road," and to designate an unnam
t �ed lane a a Pasita." The
wou c r
3 1 lso requested a renumbering system tha m ina �e the five -digit
.�osa, a
y a essing code and create consecutive numbers ting with the number One.
Applicant
Residents of the HiddeV Valley residential.-iEfrea.
Written Commu ions:
Report dated ( toh'J 21, om the Director of Community Planning and
om t
of the item in order to obtain written
Development, recomme contind e of
Dog co
s Post e
comments from the ��eted States Post 0 e, the Orange County Fire Department,
and the Sheriff's Def)artment.
ing been given as required by law, Mayor Friess op>n�d the Public Hearing
being no response, continued the Public Hearing Ite.,the meeting of
4, 1986, to receive written comments from outside affecte-dQgencies.
Council recessed at 7:15 p.m., to convene the San Juan Capistrano Community
Redevelopment Agency, and reconvened at 7:23 p.m.
ADMINISTRATIVE ITEMS
CITY MANAGER
Written Communications:
Report dated October 21, 1986, from the Assistant City manager, advising that the
five-year agreement with the Orange County Sheriff's Department, in effect until
June 30, 1990, calls for annual review of the service levels. The report forwarded
the Sheriff's proposal for Fiscal Year 1986-87, which included the addition of a
Community Services Officer to the day shift to handle routine Vehicle Code
enforcement and other support duties for the Deputies, beginning January 1, 1987.
The report advised that the contract expenses for Fiscal Year 1986-87 will be
$1,098,654, or $25,454 higher than budgeted. The higher figure was due to new
accounting procedures instituted by the County Auditor Controller.
The Assistant City Manager made an oral report, advising that staff felt the cost
was reasonable.
Approval of Agreement/ Budget Amendment:
It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze, and
unanimously carried to approve the agreement for law enforcement services for
Fiscal Year 1986-87, in the amount of $1,098,654; and, to authorize the Mayor and
City Clerk to execute the agreement on behalf of the City. A budget transfer of
$25,454 was authorized from the contingency reserves to police services.
-5-
10/21/86
AGENDA ITEM October 21, 1986
TO: Stephen B. Julian, City Manager
FROM: Glenn D. Southard, Assistant City Manager
SUBJECT: Contract for Law Enforcement Services - Fiscal Year 86/87
SITUATION:
The City has entered into an agreement with the County of Orange to
provide law enforcement services to the City utilizing the Sheriff's
Department. The five-year agreement is in effect until June 30, 1990. The
agreement calls for the County to submit each fiscal year a written
recommended level of law enforcement service. The Sheriff's proposal is
attached for your review.
The contract calls for two full-time patrol units for the night and day
shifts, with three units on the evening shift. It also includes two one-man
investigative units 40 hours per week. New for this year is a proposal to
add a Community Services Officer to the day shift to handle routine
Vehicle Code enforcement and other support duties for the Deputies. It is
proposed that this would begin January Ist and continue on in future
years.
The Sheriff's Department has evaluated patrol services and determined that
the levels are appropriate at this time. Preventative patrol time is low for
the day shift, but this should be improved with the addition of a Community
Services Officer. Additionally, we are projecting an additional patrol car
for the evening shift in fiscal year 87/88, and another patrol unit for the
day shift in 88/89.
San Juan Capistrano continues to have a crime rate significantly below
national standards. The vast resources of the Sheriff's Office are a major
factor in the continued low crime rate. Services provided by the Sheriff's
Office are significantly lower than the City would be able to provide with
City personnel. Staff from the City and the Sheriff's Office will continue
to review San Juan Capistrano police protection needs and recommend
adjustments as appropriate.
COMMISSION/BOAPD REVIEW & RECOMMENDATION
None
FINANCIAL CONSIDERATIONS:
The City paid $956,248 for police services in fiscal year 85/86. We have
been advised that the contract for fiscal year 86/87 will be $1,098,654 and
including the addition of a Community Services Officer beginning January
1, 1986. $1,073,200 has been budgeted, which leaves the need for a Agenda
0 0
Itern - Sheriff's Dept. Contract -2- October 21. 1986
budget amendment of $25,454 from contingency reserves. The higher than
anticipated cost is due to new accounting procedures instituted by the
County Auditor Controller that accounts for more actual expenditures and
services provided. The recalculated figures are actually $1,178,986 for the
service level proposed, however, the County is willing to go by the
originally proposed figure and phase in the increases this year and next
year. Staff's analysis is that costs are still reasonable based on services
provided and that the new accounting procedures are reasonable.
ALTERNATE ACTIONS:
1. Approve the proposed agreement for law enforcement services for
fiscal year 86/87 and authorize the Mayor and City Clerk to execute
the agreement and authorize a budget transfer of $25,454.
2. Request further information.
RECOMMENDATION:
By motion, approve the proposed agreement for law enforcement services
for fiscal year 86/87 totaling $1,098,654, authorize the Mayor to execute
the agreement, and authorize a budget transfer of $25,454 from
contingency reserves to police services.
R
ly u d,
Glenn D. South
GDS:cj
Attachments
CITY OF SAN JUAN CAPISTRANO
CONTRACT LAW ENFORCEMENT SERVICES
PROPOSAL
FISCAL YEAR 1986-87
PATROL SERVICES
The following is a summary
of patrol service unit activities
within the
City of San Juan Capistrano
for the period
of July 1984 through June,
1985 and July, 1985 through
June, 1986.
Traffic Accidents:
254
July
1984 - June
1985
0
Activity
Night Shifts
Day Shifts
Evening Shifts
Assignments
2,162
3,291
4,496
Observed Incidents
199
206
343
Field Interviews
36
97
86
Road and Driving Citations
162
197
813
Parking Citations
544
548
575
Other Citations
68
150
178
TOTAL
3,171
4,489
6,491
Included in the above activities
are the
following:
Arrests:
Fe I ony
33
11
45
Misdemeanor
121
99
227
Traffic Accidents:
254
281
298
Fatal
0
0
0
Injury
12
31
54
Property Damage
33
88
141
Recovered Stolen Vehicles
7
17
13
July 1985 - June 1986
Act i vi ty
Night Shift
Day Shift
Eveninq Shift
Assignments
2,208
3,602
5,298
Observed Incidents
254
281
298
Field Interviews
50
48
72
Road and Driving Citations
91
248
389
Parking Citations
424
2,079
853
Other Citations
62
138
84
TOTAL
3,089
6,396
6,994
Included in the above activities are the following:
Arrests:
Felony 41 52 99
Misdemeanor 77 68 167
Traffic Accidents:
Fatal
1
1
0
Injury
10
35
49
Property Damage
43
102
141
Recovered Stolen Vehicles:
7
17
16
To determine the level of service required within a given area, a study
of the Sheriff's Department patrol operation has been conducted and a
time frame established for the four activity areas identified in the
projection. To establish a reference point, the actual working hours
per eight hour watch are determined by subtracting administrative time
which includes travel to and from the assigned area, servicing equipment
and comfort stops for the deputy. The remainder is referred to as
available patrol time in the calculations.
Utilizing the survey results, the following time elements are projected
Assignments and observations: 26.4 minutes average time usage per call.
60% of the assignments and observations require the preparation of
a report. The report requires an additional 30 minutes to complete.
Field Interviews: 15 minutes to obtain necessary information and
adequately question the subject.
Citation, Traffic: 15 minutes from observation to completion.
Arrests: Due to driving time and booking procedures, an arrest requires
approximately two hours. This factor is not used on the service
level projection due to the variables of release by citation on
misdemeanants and arrest and transportation of more than one suspect.
-2-
0
Using these time frames, the following is projected:
Night Shift
Assignments - 2208 x 26.4 minutes
Observed Incidents - 254 x 26.4 minutes
Reports - 1477 x 30 minutes
Field Interviews - 50 x 15 minutes
Citations - 577 x 15 minutes
TOTAL
Available Patrol Time 4,194 hours
Preventive Patrol Time 2,214 hours or 53%
Day Shift
0
972 hours
112 hours
739 hours
13 hours
144 hours
1,980 hours
Assignments - 3602
x 26.4 minutes
1,585
hours
Observed Incidents
- 281 x 26.4 minutes
124
hours
Reports - 2330 x 30
minutes
1,165
hours
Field Interviews -
48 x 15 minutes
12
hours
Citations - 2465 x
15 minutes
616
hours
TOTAL
3,502
hours
Available Patrol Time 4,194 hours
Preventive Patrol Time 692 hours or 16%
Eveninq Shift
Assignments - 5298
x 26.4 minutes
2,331
hours
Observed Incidents
- 298 x 26.4 minutes
131
hours
Reports - 3358 x 30
minutes
1,679
hours
Field Interviews -
72 x 15 minutes
18
hours
Citations - 1326 x
15 minutes
332
hours
TOTAL 4,491 hours
Available Patrol Time - 6,290 hours
Preventive Patrol Time - 1,799 hours or 29%
Based on available data, a law enforcement standard for preventive Patrol has
been established which shows patrol units should spend 40% to 60% of their time
in that function. Using the above estimates of time expended, it would appear
the night shift is working at an acceptable level.
The day shift is working below a marginal level. It is recommended one
Special Officer be budgeted for parking control and other related activities.
If approved, it is anticipated a marginal level of service can be maintained
for fiscal year 1986-87. In addition to issuing citations to vehicles for
parking violations, the officer will relieve patrol deputies from responding
to and handling vehicular related calls for service problems. This would
-3-
0
17�
include, but not be limited to, marking, tagging, citing, storage and
paperwork on abandoned vehicles.
The evening shift is currently at a marginal level. If called for service
continues to rise, an additional patrol unit may be necessary for fiscal
year 1987-88.
INVESTIGATIVE SERVICES
The amount of investigative services required under the Service Unit Method
of Contract Law Enforcement is determined by the number of Part I and Part
11 crimes occurring within the City. Excluded from these are narcotic
violations, road and driving violations, parking violations, and other
vehicle laws not requiring investigative follow-up. Road and driving
violations and parking violations are excluded as they are handled entirely
through the citation process and require no investigative time. Other
vehicle laws that do not require investigative follow-up are also excluded
since they are handled through the citation process. A study of the
investigative function indicated that an investigator can handle an average
of 900 combined Part I and Part 11 cases per year. This formula considers
the ratio of Part I to Part 11 crimes as they normally occur within the
jurisdiction served.
Since the development of the Service Unit Method of Contract Law Enforcement
there continues to be increased use of citations in lieu of crime reports
and their subsequent follow-up investigation requirement. Through the
continued use of citations, investigative time has been freed to be
utilized on more meaningful crimes.
Investigative Activities
(Excluding narcotics, road and driving violations, parking violations and
other vehicle law violations not requiring investigative follow-up.)
Fiscal Year 1984-85
Month
Part I
Pa rt I I
Tota I
July
64
33
97
August
59
38
97
September
66
42
108
October
53
49
102
November
52
39
91
December
50
40
90
January
55
27
82
February
50
27
77
March
55
30
85
April
91
48
139
May
44
36
80
June
75
34
109
TOTAL
714
443
1,157
-5-
0 0
Fiscal Year July 1985 through June 1986
Month
Part I
Part 11
Total
JU I Y
135
67
202
August
53
39
92
September
40
52
92
October
53
39
92
November
51
27
78
December
83
67
150
January
62
37
99
February
93
74
167
March
51
55
io6
April
92
50
142
May
66
51
117
June
82
58
140
TOTAL
861
616
1477
Currently the 1985-86 fiscal year contract with the City of San Juan
Capistrano calls for two (2) investigative units, one man each, 40
hours per week. Based on San Juan Capistrano's projected crime profile
and considering the trend toward the use of citations in certain Part
11 crime categories, the same level of investigative service is
recommended for fiscal year 1986-87.
I M.
9 0
CITY OF SAN JUAN CAPISTRANO
CONTRACT LAW ENFORCEMENT SERVICES
PROPOSAL
RECOMMENDED SERVICE PROPOSAL FOR FISCAL YEAR 1986-87
Based on the anticipated 1986-87 activities within the City of San Juan
Capistrano, the following levels of services are recommended:
PATROL SERVICES
Night Shift
Two full-time one-person patrol units $ 251,o6o.00
Day Shift
Two full-time one-person patrol units
One 40 -hour per week parking patrol unit
Evening Shift
Three full-time one-person patrol units
TOTAL PATROL SERVICES COST
INVESTIGATION SERVICES
Two 40 -hours per week investigative units
TOTAL INVESTIGATIVE SERVICES COSTS
TOTAL COST OF PROPOSAL
4,f 1-
T-1 �t U7 (& v� ' e- r
$ 251,o6o.00
50,915-00
$ 376,590-00
$ 929,625-00
$ 194,486.00
$ 194,486.00
$ 1,124,111.00
2!;LA S-7
-#I 1 0 019 ) 6G-�
BRAD GATES
SHERIFF -CORONER
E
SHERIFF -CORONER DEPARTMENT
COUNTY OF ORANGE
CALIFORNIA
October 8, 1986
Glenn Southard
Assistant Manager
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Dear Glenn:
Per our conversation, here is the formula used to establish cost:
CHARGED TO CITY
Training (percent equal to personnel assigned)
Salaries and Benefits (includes Madeira Decisi6n and non productive
factor) for officers and investigators under contract.
NOT CHARGED FOR SERVICES
Reserve forces.
Tactical Support Teams.
Crime Prevention and Neighborhood Watch.
Jail facilities.
Helicopter service.
Career Criminal Apprehension Team.
Mounted unit.
Hostage Negotiation Team.
Bomb Squad.
Transportation Bureau.
Records Bureau.
Systems Bureau.
Cal ID (future on line).
Sexual Assault/Child Abuse Detail.
Robbery unit.
Homicide detail.
Narcotics
Fraud/Check detail.
Criminalistics.
Toxicology.
Crime Laboratory.
0 CT 9 06
30331 CROWN VALLEY PARKWAY 9 LAGUNA NIGUEL, CALIFORNIA 92677 e (714) 495-1230
9 0
Glenn Southard page 2 October 8, 1986
Please find enclosed a copy of current figures. It is my understanding
the same procedure will be used in the future.
Sincerely,
IBW-_�'4ATES,She -Coro er
r
y
J n "R Hewit Captain
r tio
South Ope tions Cc mander
JH:cs
Encl.
MINUTES OF THE BOARD OF SUPERVISORS
OF ORANGE COUNTY, CALIFORNIA
JULY 9, 1985
AGREEMENT WITH CITY OF SAN JUAN CAPISTRANO FOR LAW ENFORCEMENT SERVICES: On motion by
Supervisor Nestande, seconded by Supervisor Riley, the Clerk of the Board, on behalf
of the Board of Supervisors, was authorized to execute an Agreement with the City of
San Juan Capistrano for the period July 1, 1985 through June 30, 1990, for continued
law enforcement services. Supervisor Stanton was absent. MOTION CARRIED.
Qk F 1013 2.3 (12/76)
0 0
BIDS, CONTRACTS, AGREEMENTS
1. APPROVAL OF CONTRACT
Written Communications:
Report dated June 18, 1985, from the Assistant City Manager,
forwarding the annual law enforcement services contract for
Fiscal Year 1985-86. The contract calls for two full-time
one-person patrol units on duty during the night and day
shifts and includes tow, one-man investigative units, 40
hours per week. The contract was in the amount of $956,248,
representing an 8% increase over last year.
Approval of Contract:
It was moved by Councilman Hausdorfer, seconded by
Councilman Buchheim, and unanimously carried to approve the
proposed agreement for law enforcement services with the
County of Orange for Fiscal Year 1985-86, and to authorize
the Mayor and City Clerk to execute the agreement on behalf
of the City.
AGENDA ITEM June 18, 1985
TO: Stephen B. Julian, City Manager
FROM: Glenn D. Southard, Assistant City Manager
SUBJECT: Contract for Law Enforcement Services FY 85-86
SITUATION:
The annual contract for law enforcement services is attached for your
review. The contract calls for two full-time one-person patrol units on
duty during the night shift and day shift. It also includes two one-man
investigative units, 40 hours per week.
According to criteria established by law enforcement agencies, patrol
units should spend 40-60% of their time on preventive patrol. Patrol
units on the night, day and evening shifts are currently spending 58%,
47% and 45%, respectively, on patrol. This represents higher percentages
in all shifts than in the previous year.
It is expected that the level of service now provided will be within
acceptable limits during FY 85-86 given the City's stabilized crime
rate. The evening shift will be closely monitored and it is currently
projected that an additional patrol unit will be required in FY 87-88.
Staff from the City and Sheriff's offices will continue to review the
San Juan Capistrano police protection needs.
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
None
FINANCIAL CONSIDERATIONS:
The cost of the new contract is $956,248. This represents an approximate
8% increase over last year.
ALTERNATE ACTIONS:
Approve the proposed agreement for law enforcement services for fiscal
year 85-86 and authorize the Mayor and City Clerk to execute the agreement.
f Y CJUNQ�L AUNDA
%Contract For Law Enfo nt Services
+Y 85-86 - AGENDA ITEMW
M -2- 9ne 18, 1985
ALTERNATE ACTIONS: (Continued)
2. Request further information.
RECOMMENDATION:
By motion, approve the proposed agreement for law enforcement services for
fiscal year 85-86 and authorize the Mayor to execute the agreement.
Respectfully submitted,
Glenn D. Southard
GDS: bmc
attachment