00-0502_ROBERT BEIN, WILLIAM FROST & ASSOCIATES_Personal Services Agreement PERSONAL SERVICES AGREEMENT
TH AGREEMENT is made and entered into this ,&Id- day of
, 2000, by and between the City of San Juan Capistrano
(hereinafter re erred to as the "City") and Robert Bein, William Frost & Associates
(hereinafter referred to as "Consultant").
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's
proposal to Provide Engineering Services For the CVWD System Wide Corrosion
Protection Project; and
WHEREAS, Consultant is qualified by virtue of experience, training, education and
expertise to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work
The scope of work to be performed by Consultant shall consist of those tasks as set
forth, described, recommended, or required to complete in Exhibit "A," described as the
Districts request for proposals for the CVWD System Wide Corrosion Protection Project,
dated February 17, 2000; and Exhibit"B," described as the consultants proposal of March
30, 2000; attached and incorporated herein by reference.
Consultant warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of its
profession.
Section 2. Term
This Agreement shall commence on the effective date of this Agreement and
services required hereunder shall be completed by no later than Three Hundred Sixty Five
Days (365) days from the effective date of the Agreement.
Section 3. Compensation
3.1 Amount
Total compensation for the scope of services for this Project shall not exceed
Two Hundred Thirty Six Thousand, Nine Hundred Forty Two Dollars ($236,942.00), as set
forth in Exhibit "B;" attached and incorporated herein by reference.
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3.2 Rate Schedule
The services shall be billed to the City as a percentage of the work
completed as set forth in Exhibit "B;" attached and incorporated herein by reference.
Included within the compensation are all the Consultant's ordinary office and overhead
expenses incurred by it, its agents and employees, including meetings with the City
representatives and incidental costs to perform the stipulated services. Submittals shall be
in accordance with Consultant's proposal.
3.3 Method of Payment
Consultant shall submit monthly invoices based on total services that have
been satisfactorily completed and specifying a percentage of projected completion for
approval by the City. The City will pay monthly progress payments based on approved
invoices in accordance with this Section.
For extra work not part of this Agreement, a written authorization from City is
required prior to Consultant undertaking any extra work.
3.4 Records of Expenses
Consultant shall keep complete and accurate records of all costs and
expenses incidental to services covered by this Agreement. These records will be made
available at reasonable times to City.
Section 4. Independent Contractor
It is agreed that Consultant shall act and be an independent contractor and not an
agent or employee of City, and shall obtain no rights to any benefits which accrue to City's
employees.
Section 5. Limitations Upon Subcontracting and Assignment
The experience, knowledge, capability and reputation of Consultant, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Consultant shall not contract with any other entity perform the services required without
written approval of the City. This Agreement may not be assigned, voluntarily or by
operation of law, without the prior written approval of the City. If Consultant is permitted to
subcontract any part of this Agreement by City, Consultant shall be responsible to City for
the acts and omissions of its subcontractor as it is for persons directly employed. Nothing
contained in this Agreement shalt create any contractual relationships between any
subcontractor and City. All persons engaged in the work will be considered employees of
Consultant. City will deal directly with and will make all payments to Consultant.
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Section 6. Changes to Scope of Work
In the event of a change in the Scope of Work provided for in the contract
documents as requested by the City, the Parties hereto shall execute an addendum to this
Agreement setting forth with particularity all terms of the new agreement, including but not
limited to any additional Consultant's fees.
Section 7. Familiarity with Work and Construction Site
By executing this Agreement, Consultant warrants that: (1) it has investigated the
work to be performed; (2) it has investigated the proposed construction site, including the
location of all utilities, and is aware of all conditions there; and (3) it understands the
facilities, difficulties and restrictions of the work under this Agreement. Should Consultant
discover any latent or unknown conditions materially differing from those inherent in the
work or as represented by City, it shall immediately inform City of this and shall not
proceed with further work under this Agreement until written instructions are received from
the City.
Section 8. Time of Essence
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law
Consultant shall comply with all applicable laws, ordinances, codes and regulations
of federal, state and local government.
Section 10. Conflicts of Interest
Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Consultant.
Section 11. Copies of Work Product
At the completion of the contract period, Consultant shall have delivered to City at
least one (1) copy of any final reports and architectural drawings containing Consultant's
findings, conclusions, and recommendations with any support documentation. All reports
submitted to the City shall be in reproducible format.
All services to be rendered hereunder shall be subject to the direction and approval
of the City.
Section 12. Ownership of Documents
All reports, information, data and exhibits prepared or assembled by Consultant in
connection with the performance of its services pursuant to this Agreement are confidential
to the extent permitted by law, and Consultant agrees that they shall not be made available
to any individual or organization without prior written consent of the City. All such reports,
information, data, and exhibits shall be the property of the City and shall be delivered to
the Cit u demand without additional costs or expense to the City. The Cit
Y on P P Y Y
acknowledges such documents are instruments of Consultant's professional services.
Section 13. Indemnity
Consultant agrees to protect, defend and hold harmless City, its elected and
appointed officials and employees from any and all claims, liabilities, expenses or
damages of any nature, including attorneys' fees, for injury or death of any person or
damage to property or interference with use of property and for errors and omissions
committed by Consultant arising out of or in connection with the work, operation or
activities of Consultant, its agents, employees and subcontractors in carrying out its
obligations under this Agreement.
Section 14. Insurance.
Admitted Insurers shall provide insurance required herein in good standing with the
State of California and having a minimum Best's Guide Rating of A- Class VII or better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive General Liability coverage in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited to
contractual period.
14.2 Comprehensive Automobile Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive Automobile Liability coverage, including owned, hired and non-
owned vehicles in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited to
contractual period
14.3 Worker's Compensation.
If Consultant intends to employ employees to perform services under this
Agreement, Consultant shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as required
by state law.
14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Consultant shall submit
the insurance certificates, including the deductible or self-retention amount, and an
additional insured endorsement to the Consultant's general liability and umbrella liability
policies using ISO form CG 20 10 11 85 (in no event with an edition date later than 1990)
to the City's General Counsel for certification that the insurance requirements of this
Agreement have been satisfied.
14.5 Errors and Omissions Coverage
9
Throughout the term of this Agreement, Consultant shall maintain Errors and
Omissions Coverage (professional liability coverage) in an amount of not less than One
Million Dollars ($1,000,000). Prior to beginning any work under this Agreement,
Consultant shall submit an insurance certificate to the City's General Counsel for
certification that the insurance requirements of this Agreement have been satisfied.
14.6 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor
the coverages reduced, until after thirty (30) days' written notice is given to City, except
that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
14.7 Terms of Compensation.
Consultant shall not receive any compensation until all insurance provisions
have been satisfied.
14.8 Notice to Proceed.
Consultant shall not proceed with any work under this Agreement until the
City has issued a written "Notice to Proceed" verifying that Consultant has complied with
all insurance requirements of this Agreement.
Section 15. Termination
City and Consultant shall have the right to terminate this Agreement without cause
by giving thirty- (30) days' advance written notice of termination to the other party
In addition, this Agreement may be terminated for cause by providing ten-(10)days'
notice to the other party of a material breach of contract. If the other party does not cure
the breach of contract, then the agreement may be terminated subsequent to the ten-(10)
day period.
Section 16. Notice
All notices shall be personally delivered or mailed to the below listed addresses, or
to such other addresses as may be designated by written notice. These addresses shall
be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Director of Public Works
To Consultant: Robert Bein, William Frost & Associates
27555 Ynez Road, Suite 400
Temecula, CA 92591-4679
Attn: John R. Barnes, Vice Pres., Corrosion Engineering
Section 17. Attorneys' Fees
If any action at law or in equity is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitles) to reasonable attorneys' fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
Section 18. Dispute Resolution
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration under
the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
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Page 6 of 7
Section 19. Entire Agreement
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF SAN JUAN CAPISTRANO
By:
Coll Campbe 1, Mayor
CONSULTANT
By:
AST:
Cheryl John , ' y Clerk
APPROVED �TO FORM:
John R. S aw, City Attorney/
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Page 7 of 7
February 17, 2000
«MrMs» «Name» «MI» «Surname»
«Firm»
«Address»
«City», ((St)) «Zip»
Subject: Request for Proposal (RFP) to Provide Engineering Services
For the CVWD System Wide Corrosion Protection Project.
Dear «MrMs» «Surname»:
The Capistrano Valley Water District (Distript) is requesting proposals to provide
engineering design and construction services for CVWD's System Wide
Corrosion Protections Project. The attached map shows the general location of
the existing and future water pipelines requiring corrosion protection.
Your firm is invited to submit a proposal for,the preparation of design plans,
technical specifications, bid documents, and construction services for this project.
A detailed Scope of Work (Exhibit A), Prop sal Requirements (Exhibit B),
Additional Information (Exhibit C), Sample Consultant Services Agreement
(Exhibit D), and Cost Proposal Matrix (Exhibit E) pertinent to preparation of the
proposal are attached. Bid documents shad be prepared using the City of San
Juan Capistrano Public Works Department'js (PWD) standard contract
documents, and specifications developed by the consultant. Final submission of
all design and analysis material to the District shall be in accordance with the City
of San Juan Capistrano's Digital Submission Standards.
Proposals made in response to this request must be delivered to:
Mr. Lonnie Curtis, P.E.
Water Services Manager
Capistrano Valley Water District
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Proposals must be delivered no later than 31= PM on March 20, 2000. Four (4)
copies of the proposal must be included in the submittal. One (1) copy of the
associated fee proposal shall be submitted in a separate sealed envelope. The
EXHIBIT "A"
RFP —Professional Engineering Services
CVWD System Wide Corrosion Protection Project
February 17, 2000
Page 2 of 2
entire submittal package shall be clearly marked 'Proposal to Provide
Engineering Services for CVWD System Wide Corrosion Protection Project".
The District reserves the right to reject any or all proposals. The District reserves
the right to select the firm which appears most likely to provide the services
under the conditions that would be in the best interest of the District.
The District will hold a Pre-proposal Conference on February 28, 2000 at
10:00 a.m. with prospective Respondents at its office (see address on previous
page). Attendance, including signing of an attendance sheet, at the Pre-proposal
Conference is a condition mandatory to submittal of the proposal. The District
will not consider a proposal from any Respondent not represented at the Pre-
proposal Conference. However, a Respondent who does not attend, or sign-in
at, the Pre-proposal Conference may still qualify as a sub-consultant to another
Respondent who attends.
If you have any questions regarding this Request for Proposals, please call me at
(949) 487-4312.
Sincerely,
Eric Bauman
Associate Engineer
Enclosures: Exhibits A, B, C, D, and E
W:\ENG\C PTL\crrs n\rfp\rfp_cvr-01.d oc
CVWD SYSTEM WIDE CORROSION PROTECTION ENGINEERING PROJECT
—\CRSN\RFP\FRP_SPCS.DOC Page 1 of 20
SCOPEOF WORK...............................................................................................3
Introduction ..............................................................................................................3
1 General administration, meetings, and presentations ..........................................4
1.1 Coordination, meetings, and meeting documentation ...................................4
2 Preliminary design report .....................................................................................5
2.1 Assessment of the District's system..............................................................5
2.2 Results of cathodic protection field-testing....................................................6
2.3 Outline proposed engineering design............................................................6
2.4 General specifications.............................._...................................................6
2.5 Operations and maintenance requirements ..................................................7
2.6 Construction cost estimate and schedule......................................................7
2.7 Negative declaration .....................................................................................7
3 Geotechnical investigation ...................................................................................8
3.1 Preliminary geotechnical investigation ..........................................................8
3.2 Geotechnical investigation ............................................................................8
4 Final design..........................................................................................................9
4.1 Construction documents ...............................................................................9
4.2 Contract specifications................................................................................10
4.3 Inspection services......................................................................................10
4.4 Cost estimate..............................................................................................10
4.5 Construction Schedule................................................................................10
5 Permits...............................................................................................................10
5.1 Permits required..........................................................................................10
5.2 Obtain permits.............................................................................................11
6 Construction bidding and contract support.........................................................12
7 Construction engineering support.......................................................................12
8 Operations and maintenance specifications.......................................................13
8.1 Methodology................................................................................................13
8.2 Data Collection and interpretation...............................................................13
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EXHIBIT A
CVWD SYSTEM WIDE CORROSION PROTECTION ENGINEERING PROJECT
SCOPE OF WORK
Introduction
The Scope of Work for this project includes analysis of the existing condition of the
Districts system, the preparation of a preliminary design report, preparation of
engineering design drawings, technical specifications, bid documents, and
specifications for the operation and maintenance of a cathodic protection (CP)
system for the CVWD system wide corrosion',protection engineering Project.
Corrosion is slowly destroying the District's aging infrastructure, and the District has
no method in place to monitor and maintain its existing CP system. The District's
objective is to make a comprehensive assessment of its system and the total benefits
and costs of various cathodic protection systems. The work associated with this
project includes evaluation the entire state of the Districts cathodic protection
systems, including pipelines, pipeline casings, reservoirs, pump stations, and wells.
The District requires the services on a professional engineering firm specializing in
corrosion assessment, design, installation inspection, prevention, and maintenance,
and monitoring. The District facilities that require consideration for cathodic
protection include:
1) Approximately 34,300 If of CML&C, 9,900 If of CIP, 5,600 If of steel pipe,
101,800 If of DIP, pipeline in sizes ranging from 6" to 24".
2) Three steel tank reservoirs, four pre-stressed concrete reservoirs, five
trapezoidal concrete reservoirs, and four planned reservoirs.
3) Four domestic or non-domestic water quells, and four planned wells.
4) Nine Pump stations, and one planned pump station.
5) Approximately 70 pipeline casings, used in crossing main roadways of
freeways.
6) Coordination with Engineers designingand developing a cathodic protection
system, for the planned SC04 20" Extension (22,000 If), the SC04 reservoirs —
(two 4.0 MG), and the planned HWS 16" line (10,000 If.)
7) Location and examination of CP Systems on the District's 30" ETM (24,000 If.)
8) Identification and coordination with other CP systems within the District's
facilities sphere of influence.
The Scope of Work for this project consists of the following tasks:
1 General administration, meetings, and presentations ..........................................4
2 Preliminary design report .....................................................................................5
3 Geotechnical investigation ...................................................................................8
4 Final design..........................................................................................................9
5 Permits...............................................................................................................10
6 Construction bidding and contract support.........................................................12
7 Construction engineering support.......................................................................12
8 Operations and maintenance specifications.......................................................13
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I General administration, meetings, and presentations
1.1 Coordination, meetings, and meeting documentation
Coordinate efforts of the project team and sub-consultants, if any; monitor the project
schedule and budget; administer the contract with the District.
At the commencement of the project, hold a "kickoff' meeting with District staff to
discuss the scope and parameters of the pr ject. Specific goals to be accomplished
will be identified and an effective strategy to�accomplish the project goals will be
developed during this meeting. A memorandum will be prepared by the Consultant to
document the project goals and execution strategy and any deviations from the
contract.
At the beginning of each design phase (preliminary and final) of the project, prepare
a work plan to set forth the significant milestones and deliverables to ensure
compliance with the project goals and execuion strategy. The Consultant shall
present a written list of information required and the dates needed by to maintain the
design schedule. Meet with District staff for (presentation and review of the work plan.
Arrange for and participate in informal meetings with District staff to review progress
of the project work and exchange ideas and Information. Plan on one meeting per
month.
Prepare and submit monthly progress report$ summarizing the actual work
performed, project issues, and status of the project schedule.
Meet with District staff, representatives of utiliities, and government agencies, to
determine requirements to be included in the':construction documents.
Prepare and submit minutes for each significant project meeting summarizing the
participating personnel, key discussion comments and decisions, documents
delivered or received, and action(s) required.'.
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2 Preliminary design report
Prepare a preliminary design report and preliminary drawings as required to establish
agreement on scope, parameters, performance requirements, feasibility, impacts,
and general disruption to other electrical/cathodic systems in the area. The draft
preliminary design report shall be submitted to District staff for review. At a minimum,
the technical report will address the following subjects enumerated below.
Provide four (4) sets of the preliminary design report to the District for review at the
50, 90, and 100 percent stages of completio . Consultant shall resolve and
incorporate the District staff comments into t e design documents. The Consultant
shall prepare meeting minutes to note all co ments for distribution.
Meet with District staff to review comments on the draft preliminary design report and
preliminary drawings. Respond to comments, revise the draft as necessary, and
submit five copies of the final preliminary deign report to the District. The final
preliminary design report will be used as the basis for final design of the project.
Concurrent with the completion of the preliminary design report study: review the
geotechnical investigation, field and laborato test results, and the initial
geotechnical report for completeness regarding the intended CP system, and
incorporate the findings of the geotechnical investigation into the preliminary design
report.
2.1 Assessment of the District's system
The District expects the prospective consultant to propose a level of field
investigation work necessary to conduct research and field-tests to fully evaluate the
existing system. The fee proposal should include all expenses entailed, including but
not limited to:
• Collection and review all available plans, specifications, reports, and operating
data applicable to this project.
• Examination of the reports for CP of the Districts High West Side, Mission Hills
steel tank reservoirs, and the 30" ETM',
• Examination of the reports for the CP system of the Districts 24" water
transmission main.
• Identification of facilities requiring CP.
• Conduct of a sufficiently extensive investigation of the geotechnical conditions
to identify soil and soil moisture conditions affecting facilities potentially
requiring CP.
• Conduct a sufficiently extensive field investigation to assess existing CP
systems, and test electrical continuity over pipe joints.
• If the survey indicates that existing CP test stations are insufficient or in
disrepair, create a summary list of needed repairs, along with plans and
details. Prepare a cost extra to perform and or oversee the needed work. The
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District will contact with the consultants team or a third party contractor to
effect the needed repairs to properly complete the required testing.
• Identification of facilities and CP systems owned and operated by others, and
the hazards presented by these systems to District facilities.
• Meet with the owners and operators of other systems.
• Identification of facilities owned and operated by others, and determination of
their effect on the District's existing or proposed CP system.
• Potholes, field excavations, and laboratory analysis of materials.
• Operation and maintenance concerns.
• Permit requirements.
• The conduct of all work in a manner in compliance with environmental
regulations as established by the Department of Health Services, AQMD, or
other environmental agencies having jOrisdiction.
To aid in the preliminary and final design pro ess the District has a copy of the
Orange County Land Base. A GIS databaseis available showing the existing water
facilities, along with material composition of these facilities. A color digital orthophoto
with a resolution of 0.5 feet per pixel and a placement accuracy of plus or minus 0.5
feet per pixel, plus elevation contours which should also be available from the District
by April 2000.
2.2 Results of cathodic protection field-testing
Conduct field test and examination of the exiting CP systems, and tests of the
alignment corrosion potentials. Determine fothe District facilities the:
• Current requirements.
• Line current - native and applied.
• Electrical continuity, isolation & resistance.
• Pipe & cable detection - location & mapping.
• Stray current & interference.
• Electro-potential pipe-to-soil surveys.
• Impressed current potential profiles.
2.3 Outlinero osed engineering design
P p 9 9
Include a description of the proposed CP system and provide a comparison of
alternative methods focusing on the effectiveness, capital and replacement costs,
longevity, and operations and maintenance concerns of the proposed system.
2.4 General specifications
Provide general specifications for installation and maintenance, including
manufactures literature concerning the proposed CP systems used for:
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• Test station & monitoring stations
• Pipeline protection
• Water tank protection
• Pump station protection
• Well protection
• Data acquisition and updating
2.5 Operations and maintenance requirements
Provide operations and maintenance requirement for the proposed system(s),
including:
• Data base management program for 9P facilities management and analysis.
• Integrated testing and monitoring program.
• Cathodic protection review.
• Periodic rectifier monitoring.
• Coating inspection.
• Systems repair and replacement.
2.6 Construction cost estimate and schedule
Prepare a construction cost estimate and schedule of the proposed work covered by
design report.
The estimate is to include at a minimum:
• Construction cost.
• Preliminary Construction schedule.
• Annual operations and maintenance of the system over 20 years.
• Inspection services.
2.7- Negative der-laratman
Picepare and submit Negative Declaration diacurneRtS, of Fequired, fer review and
submit the negative denlaration der iments a d file approved Negative DeGlaration
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T
3 Geotechnical investigation
3.1 Preliminary geotechnical investigation
Conduct the preliminary geotechnical investigation by examination of the existing
data. Provide an initial geotechnical report by a geotechnical engineer or
geotechnical firm interpreting the data from the investigation. Define the expected
site conditions. Use the results of this investigation, and the CP systems
investigation described above to direct further more detailed investigations.
3.2 Geotechnical investigation
Based on the results of the preliminary geot chnical investigations, described above,
conduct complete geotechnical investigations to support the effective design and
operation of the CP system.
Provide geotechnical engineering services, including:
• Exploratory work.
• Laboratory and field-testing.
• Professional interpretation of exploratory and test data.
• Soil borings.
• Analysis of rock formations, and otherlgeophysical phenomena.
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4 Final design
Prepare detailed drawings, technical specifications, and bid documents for
competitive bidding for the proposed work.
Provide four (4) sets of the drawings and specifications to the District for review at the
50, 90, and 100 percent stages of completion. Consultant shall resolve and
incorporate the District staff comments into the design documents. The Consultant
shall prepare meeting minutes to note all comments for distribution.
Upon final completion an original hardcopy set of technical specifications, bid
documents, and contract documents shall be provided to the District for reproduction.
All specifications and other documents shall also be provided in Microsoft Office 2000
Windows, and AutoDesk's AutoCAD 14 formats. Final submission of all design and
analysis material shall be in accordance with!the City of San Juan Capistrano's
Digital Submission Standards,
4.1 Construction documents
The Consultant shall be responsible for final design of the proposed CP system and
all engineering "office support" work required for the construction of the CP system.
Office support being defined as the review of'submittals and substitution requests,
providing interpretation and clarification of the plans and specifications, issuing
addenda as conditions warrant, and making monthly inspections of the work in
progress. The final design drawings shall be prepared such that each the entire
project may be bid and constructed in three phases. (In the event that more than
three phases are required the District will negotiate an additional fee.) The
Consultant's standard construction details that are applicable to the project may be
used. Project drawings shall be signed and sealed by a California registered
professional corrosion engineer. An electronic copy of the AutoCAD file shall be
given to the District in accordance with the City's Digital Submission Standards.
Provide construction documents that include at a minimum:
• Title sheet including: location map, vicinity map, emergency contact phone
numbers and signature blocks applicable to the project.
• General site plan with appropriate general, and miscellaneous notes.
• Symbols and abbreviations.
• Plan and profile drawings for the installiation of CP systems including related
details.
• Plans showing all record information regarding utilities, obstructions, and
appurtenant data.
• Soils information related to geotechnicqI investigation requirements, as
required.
• Drawings prepared on 24" x 36" Mylar sheets using computer generated
drafting AutoCAD Version 14, per the Digital Submission Standards.
• Plans and profiles drawn to a minimumhorizontal scale of 1" = 100', and a
minimum vertical scale of 1" = 2'.
• Detailed plans drawn to a minimum scale of 1" = 8'.
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4.2 Contract specifications
Prepare technical specifications, bid documents, and other contract documents for
competitive bidding for the proposed CP system, and for the additional materials and
equipment required. The City of San Juan Capistrano Public Works Department
(PWD) Standard Contract Documents shall be used, in conjunction with
specifications developed by the consultant. The District's existing Standard Contract
Documents are in WordPerfect 6.0 format and shall be converted to Microsoft Word
97 for Windows format.
4.3 Inspection services
Prepare specifications for inspection services.
4.4 Cost estimate
Prepare a construction cost estimate of the roposed work covered by the final plans
and specifications.
The cost estimate is to include at a minimum:
• Construction
• Annual operations and maintenance of the system over 20 years
• Inspection services
• The estimated cost savings, in terms of extended life of the Districts system
4.5 Construction Schedule
The District most likely will not be able to afford, nor immediately need all the work
identified. Prepare a construction schedule ofthe proposed work covered by the final
plans and specifications that prioritizes the work.
The schedule that includes at a minimum:
• The earliest and latest recommended 'construction start dates for each
identified item of work.
• An annual budget based on the above� given start dates.
5 Permits
5.1 Permits required
Identify all the permits required for CP installation work.
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5.2 Obtain permits
Obtain permits as needed for construction of the proposed CP system. The District
will pay the permit costs.
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it
6 Construction bidding and contract support
Attend a pre-bid conference at a date, time, and place set by the District.
Interpret the construction contract documents as requested and needed. Prepare
and issue addenda to the construction contract bid documents when required.
Assist the District and answer questions as appropriate during the bid opening.
Make recommendations to the District concerning contract award.
7 Construction engineering support
Provide office-engineering support for the construction of the project. The contractor
is expected to provide a resident engineer on a full or part-time basis, as required to
provide oversight of the construction progres . Attend monthly progress meetings
with the District and the contractor. Since the scope and schedule of the inspection
work is undefined at this time, the district will iegotiate with, the selected corrosion
engineer, or a third party firm specializing in corrosion protection for inspection
services. The selected corrosion engineer should however plan to provide office-
engineering support for the construction and construction inspection process.
Office engineering support includes:
• Interpretation of the contract documents.
• Answering requests for information or clarification.
• Providing engineering design servicesnd supplementary design details to
accommodate construction changes and irregularities.
• Performing submittal review of all construction shop drawings, fabrication and
testing of equipment and materials for Omplete and strict conformance with
the contract plans, specifications and documents. Consultant shall assure
District that any deviations or substitutions submitted by the contractor shall be
equal to or of better quality than specified in the contract documents.
Consultant shall make its recommends ion and approve with the District staff
all substitutions and receive the Districs concurrence prior to approving any
substitution. Consultant shall submit t the District two (2) copies of all
preliminary and final shop drawings that have been reviewed for conformance.
• Providing advice to the District regarding change orders and or extra work
orders as needed.
• Attend monthly progress meetings, and conduct a monthly inspection of the
work I progress.
• Final inspection of installed facilities and a final construction report.
• Provision of direction and consultation with the third party inspector in
achieving conformance with the contract plans and specifications.
• Preparation of construction "record" drawings based on marked-up bid
documents and drawings received frorri the District's inspection staff. Submit
one (1) full-size original Mylar reproducible set of construction "record"
drawings and an electronic copy of the AutoCAD file to the District in
accordance with the Digital Submission's Standards.
-\CRSN\RFP\FRP_SPCS.DOC Page 12 of 20
• Establishing a punch list with the District's inspector at project completion
8 Operations and maintenance specifications
Before construction of the CP system, the District must begin an evaluation and
monitoring program, and after construction the District will need to maintain and
operate of the CP system. The CP systems installation contractor should provide the
system. The corrosion engineer is to provide specifications for the system itself and
the conduct of this monitoring by the District staff or an external firm. Include the set
up, provision of the software and hardware, and training for the CP monitoring
system in the contract specifications.
8.1 Methodology
The specification should describe:
• Operations and maintenance procedues along with a time schedule.
• A methodology to monitor the perform nce of the newly installed CP system.
• A methodology to capture, store, retrieve, and interpret CP system data.
• Training in the use, operation, mainte ance of the CP systems, and the CP
data collection and interpretation softwtare.
8.2 Data Collection and interpretation
The District envisions the use of existing off t e shelf soft ware compatible with the
Windows 98 platform and a menu driven dat collection system to:
• Conduct on site or remote surveys anstore data in a format compatible with
industry standard data base structures
• Conform to the Districts existing GIS system, and allow the display and
manipulation of the data using the GISsystem (ESRI Arc View 3.1).
• Produce reports of system conditionsIP
an annual basis.
• Identify potential deficiencies, CP systm failures, or the introduction of new
CP interference by comparative analys of current and previous data.
• Schedule and track survey of devices at have differing cycles.
• Provide facilities management of CP dvices.
• Track the location and history of each device, from its installation until its
removal.
• Examine historic data for trends, and p oduce graphical output of trends.
• Track and or accept data from CP systems controlled by other agencies.
-\CRSN\RFP\FRP_SPCS.DOC Page 13 of 20
EXHIBIT B
CVWD SYSTEM WIDE CORROSION PROTECTION ENGINEERING PROJECT
PROPOSAL REQUIREMENTS
Although the Capistrano Valley Water District',requires no specific format, this section
is intended to provide guidelines to the Consultant regarding features, which District
staff will expect to be included in the proposal, At a minimum, the proposal shall
contain the following information:
1. Content and Format
Organize and present proposal in a neat and Logical format, relevant to these
services. Consultant's proposal shall be clean, accurate, and comprehensive.
Excessive or irrelevant material will not be favorably received.
The proposal is expected to be for complete engineering services. The Consultant is
expected to know what must be done to produce the requested design and
construction documents. If a work item must detail.
done, but was not specifically called
for in the scope of work, make this clear in theproposal. Proposals will be judged by
their preciseness, creativity, and attention to
The proposal shall use a 10-point minimum sie font and shall be a maximum of 30
pages, including the transmittal/offer letter, butexcluding the fee proposal and
resumes of key personnel. The purpose of th se restrictions is to minimize the costs
of proposal preparation and to ensure that the!response to the RFP is fully relevant to
the project.
The proposal should include the following:
• Signed transmittal letter or statement of proposal/offer.
• Approach to the project, including a description of the scope of services,
specific work tasks and activities, and concepts for conducting the work.
• Descriptions of similar projects by thle Project Manager and key staff to be
used on this assignment.
• Team organization including an organization chart or diagram.
• Brief resumes of key staff with descriptions of their specific experience and
capabilities.
• Project schedule indicating the time frame for completing each task
contained within the scope of work; and,
• A lump sum for each of the classesf work, for each major item of work
described in Section "A," the Scope�pf Work. Include all costs associated
with the work including but not limited to the labor, travel, sub-consultants,
laboratory testing, office overhead &profit, etc.
—\CRSN\RFP\FRP SPCS.DOC Page 14 of 20
Transmittal Letter/Statement of ProposallOffer
The proposal shall be signed by an individual authorized to bind the Consultant and
shall contain a statement that the proposal is an offer for a 90-day period.
3. Scope of Services
A detailed description of the Scope of Work and the methodology for its completion
shall be included in this section. The work plan should discuss any specific issues,
constraints, or anticipated problems that should be anticipated during the project, and
provide a suggested approach for their resolution. It should explain the work tasks
associated with each element of the project, plus any other tasks that are needed for
the sake of completeness or enhancement. li
4. Qualifications and Experience
Describe the qualifications and experience of the firm, key staff, and sub-consultants
that will perform the work. The consultant an sub-consultants shall demonstrate
competence to perform these services. Qual fications should be based on direct
experience on recent projects that are similar in scope and size. Projects listed
should be those that key staff named for this roject was responsible for performing
services. Include a brief description of these elevant projects and a client reference
and telephone number who may be contacte by the District.
5. Project Team
The proposal shall include descriptions of the specific experience and capabilities of
the designated Project Manager, Project Engineer, Technical Advisors, and other
support staff related to the previously outlined scope of work. Key personnel shall
include the Project Manager, Project Enginee , Technical Advisors, and other support
staff. The Project Manager and Project Engi eer assigned to the project shall not be
reassigned without the prior written approval from the District. Include the identity
and qualifications of all sub-consultants.
6. Schedule
Meet the following mile stone dates:
February 28, 2000 Pre-proposal Meeting, 10:00 am, District Offices.
March 20, 2000 Proposals Due
March 27, 2000 Oral Interviews
March 28, 2000 Contract Award Recom endation to WAC
April 4, 2000 Contract Award Recom endation to City Council
April 15, 2000 Contract and Insurance Documents Due
April 16, 2000 Notice to Proceed I
October 16, 2000 Completion of Final Design (180 days)
October 25, 2000 Final Design Approval b WAC
November 7, 2000 Final Design Approval bCity Council
January 2, 2001 City Council Award of Cpnstruction Contract
-\CRSN\RFP\FRP_SPCS.DOC Page 15 of 20
The chosen consultant shall furnish a project schedule that identifies, in graphical
format, the timetable for completion of tasks, activities, and phases associated with
the scope of work for the project. Include a brief discussion of any key assumptions
used in preparing the timetable and identify any critical tasks and/or events that could
impact the overall schedule, including review!periods.
Fee
The lump sum fee proposal shall be included,in a separate sealed envelope and shall
be in the matrix format shown at the end of this exhibit. An electronic file of the cost
matrix is available from the District upon requ st. The Consultant may make
modifications to the cost matrix as required; owever, the fee proposal shall follow
the general format shown herein. The Cons ltant shall be responsible for the
accuracy of the cost matrix and fee proposal. The proposal shall include the lump
sum costs for each task listed in the scope of work. For budget purposes, and as a
basis for later contract negotiations, provide te total not-to-exceed fee, including all
xpenses
labor, sub-consultants, and direct e , eparately for each element of the
project, as well as for the entire project. No mark-up of direct expenses will be
allowed.
The selected Consultant shall not exceed the upper limit fee without prior approval
from the District. The District will not approve a cost extra unless it specifically
requests additional work or effort well outside the scope of work for the project as
defined in the RFP. The consultant is respon ible for identifying and bringing to the
District's attention any request for work that f II outside the scope to the contract.
Non-Collusion Statement
The proposal shall include a statement of nonhcollusion or conflict of interest.
—\CRSN\RFP\FRP_SPCS.DOC Page 16 of 20
EXHIBIT C
CVWD SYSTEM WIDE CORROSION PROTECTION ENGINEERING PROJECT
ADDITIONAL INFORMATION
This exhibit contains additional information and requirements pertaining to the
engineering services described in this request for proposal.
1. Schedule
The Consultant selected must be able to begin work immediately upon award of
contract and must be able to maintain the level of effort required meeting the
proposed schedule.
2. Disclaimer
This request for proposals does not commit tie District to retain any consultants, to
pay costs incurred in the preparation of proposals, or to proceed with the project.
The District reserves the right to extend the c ue date for the proposal, to reject any or
all proposals, to negotiate the terms and the ee with any qualified proposer, and to
appoint more than one firm to provide services on given elements or portions of the
project.
3. Withdrawal of Proposals
Proposals may be withdrawn upon productionof a "notification of withdrawal' of the
proposal signed by an authorized representaive of the firm and received at the
designated District office.
Proposals, including accompanying materials, will become the property of the District.
Proposals will be held in confidence to the ex ent permitted by law. After award of a
contract or after rejection of all proposals, th proposals will be public records subject
to disclosure under the California Public Rec rds Act. (Government Code Section
6250 et seq).
The District reserves the right to request addil ional information from proposers prior
to the final selection, and to consider informa ion about a firm other than that
submitted in the proposal or interview. The I istrict reserves the right to conduct
interviews with any, or all, proposing firms to larify the offered services. The District
further reserves the right to require that the p�oposing firms put such clarifications in
writing, to make them a binding part of the proposal and subsequent contract.
4. Site Inspection
Consultant is urged to make site visits and examinations so as to become thoroughly
familiar with the conditions affecting their evaluation process. Failure to make such
additional investigations will not be the grounds for additional claims or for extension
of time under the contract, and will not relieve!the Consultant of responsibility for
meeting all requirements of the request for proposal.
-\CRSN\RFP\FRP_SPCS.DOC Page 17 of 20
5. Digital Orthophoto
With regard to the digital orthophoto described in Scope of Work Task 2.1, the
preparation of the digital orthophoto is in progress at this time with a tentative
completion date of April 2000. If interested, the Consultant may request a copy of the
request for proposals for preparation of the digital orthophoto. If the Consultant
intends to use the digital orthophoto, and its derivative elevation contour lines as part
of its design, it should so state in the Proposal for this project.
6. Insurance Requirements
The successful Consultant will be required to obtain insurance coverage in the
amount of$1,000,000 for claims covered under Workers Compensation, General
Liability, Automobile Liability, and Employers (Liability for Death, Bodily Injury,
Personal Injury, and Property Damage. In addition, the successful Consultant will be
required to carry Errors and Omission Insurance in the amount of $1,000,000. The
consultant will address the insurance terms as addressed in the attached "Personal
Services Agreement," and will specifically accept or reject the insurance terms.
7. Consultant Evaluation & Selection Process
The District may select for contract negotiations the firm or firms that, in the District's
judgment, will best meet the District's needs, Irrespective of the comparison of fees
and costs estimated by the proposes. The District's consultant evaluation and
selection process is based on the following criteria.
• Understanding of the project requigements, including identification of
critical elements and key issues.
• Technical approach and work plan,for the project, including innovative
approaches.
• Qualifications and experience of the Project Manager, Project Engineer,
other key individuals, and sub-consultants.
• The results of reference checks.
• Clarity of the proposal.
• Compliance with proposal requirements.
I
The District may elect to interview a short list f qualified firms or to interview only the
top rated firm based on the proposals submitted for the project.
The District staff will negotiate a contract with he best-qualified firm for the desired
consulting services at compensation, which th staff determines, is fair and
District
reasonable to the District. Should sta be unable to negotiate a satisfactory
contract with the selected firm, negotiations with that firm will be formally terminated.
Negotiations will then be undertaken with the next most qualified firm. Failing to
reach an accord with the second most qualified firm, the District will terminate
negotiations with that firm and continue the negotiation process with the next most
qualified firm until an agreement is reached. i
—\CRSN\RFP\FRP_SPCS.DOC Page 18 of 20
1
EXHIBIT D
CVWD SYSTEM WIDE CORROSION PROTECTION ENGINEERING PROJECT
SAMPLE CONSULTANT SERVICES AGREEMENT
A sample copy of the District's professional services agreement is attached. Include
inYan our proposal proposed modifications to the standard terms and conditions. If
Y P P
there are no exceptions, a statement to that effect shall be included in the proposal.
While the District negotiates such changes with consultants, the District will consider
your proposed modifications during consultant selection and retains the right to reject
any portion of your proposed modifications.
II
—\CRSN\RFP\FRP_SPCS.DOC Page 19 of 20
T
• •
EXHIBIT E
CVWD SYSTEM WIDE CORROSION PROTECTION ENGINEERING PROJECT
SAMPLE COST PROPOSAL MATRIX
A sample copy of the District's cost proposal matrix is attached. Include in this cost
matrix all fees for the work proposed by your firm. The District reserves the right to
use these fees as a basis to negotiate changes to the scope of work.
!I
Ili
—\CRSN\RFP\FRP_SPCS.DOC !�! Page 20 of 20
II
ROBERT REIN, WILLIAM FROST & ASSOCIATES
PROFESSIONAL ENGINEERS , PLANNERS & SURVEYORS
March 30, 2000 JN 15-100232
Mr. Lonnie Curtis, PE
Water Services Manager
Capistrano Valley Water District
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Subject: Supplemental Information to Proposal to Provide Engineering Services for the
CVWD System Wide Corrosion Protection Project.
Dear Mr. Curtis:
Robert Bein, William Frost and Associates (RBF) s pleased to have been given the opportunity
ant
to be interviewed for this very importproject During our interview you presented us a list
of issues that need to be addressed in order to cl rify the understanding between the District
and RBF if we are selected for this project. Thee issues with our responses are listed below.
1) Acknowledge that all the work described, referenced, or required by other included
work in the Districts request for proposals, dated February 17, 2000, the succeeding two
addenda, and or your proposal of March 20, 2000 is included in the work unless
specifically excluded in your proposal or the final letter of clarification.
I
As stated in our Project Approach and Scope of Services"111317's scope of services incorporates
tasks outlined in the District's Request for Proposal (RFP) dated February 17, 2000, and
subsequent Addendum Nos. 1 & 2."This includes all work as outlined in our proposal and as
asked for in the RFP with no exceptions or exclusions.
2) State that you have included the cost 7f all necessary testing, excavations, permits,
traffic control, subconsultants, etc. require! to perform the study of the CVWD system.
(Thepermitsforthe construction are however ircluded.) Stateyour understanding that this
is a fixed contract.
The costs listed in our fee proposal include budge s for all corrosion engineering tasks required
to conduct and complete the work, including a 1 subconsultant costs for soils testing. Our
subconsultant, Pacific Soils Engineering, Inc., in luded in their proposal to RBF all costs for
conducting their tasks including traffic control. We understand that this a fixed fee not to
exceed contract. Therefore, RBF will complete all services, as outlined in the the proposal,on
a time and materials hilling system.Billingswill be invoiced monthly;however,the fees presented
in the Fee Proposal shall not he exceeded without additional written authorization bythe District.
Professional Seroinr Since 1944
EXHIBIT ••B••
27555 YNEZ ROAD • SUITE 400 • TEMECULA. CALIFORNIAI 92591-4679•909.676.8042• FAX 909.676.7240
OFFICES LOCATED THROUGHOUT CALIFORNIA ARIZONA AND NEVADA•WEB SITE:www.RBFcom
Mr. Lonnie Curtis,PE •
March 30.2000
Page 2
3) Add considerations for the bolt corrosion problem encountered at several sites
throughout the District. A case in point is the Glenfed subdivision, which while less than
10 years old required the complete replacement of all the bolts on the system due to their
corrosion.
It is RBF's understanding, from our discussions 'with you, that the District is experiencing
buried bolt corrosion problems. Our proposal includes providing corrosion consultation for
all corrosion related problems. These problems may include, in addition to bolt corrosion,
copper service corrosion, coating failures, and concrete deterioration.
I
4) For all proposed testing and examination,provide some estimate of the number ofsites,E.g.at which inspections and or testing will be conducted. E. conduct a soil corrosion test
once every 2000 feet along the length of the pfe;conduct pipe continuity testing for entire
length of pipe.
Our proposal included 30 soils boring sites in order to establish a budgetary amount.
Conducting soil boring corrosion testing every 20 0 feet of existing metallic pipe will require
approximately84 borings based upon the approxi ately 151,000 feet of metallic piping in both
the internal and external systems. Our soils engineering subconsultant, Pacific Soils
Engineering,Inc. estimates that the cost of each bc ring site will be approximately$910,which
includes report preparation, permitting and traffic control.Therefore,the total subconsultant
cost for the soils boring work will be approximate)1$76,440. Since we established a budget in
our fee proposal based upon conducting 30 soils )orings, we have revised the geotechnical
investigation task fee to include an increase in scc pe to 84 borings.
The cost for continuity testing of a pipeline is ap roximately $0.30 per foot which is based
upon the hundreds of miles of pipelines we have t sted to date. Pipe-to-soil electropotential
surveys consist of measurements taken at each t st station along a pipeline. The cost per
measurement is estimated to be approximately $ 50. Both tests require that test station are
serviceable (accessible and connected to the pipe).7e cost to conduct these tests are include
in our fee proposal.
5) Elaborate on the plans&specification you til provide to upgrade the system sufficiently.
to complete the system testing engineering stu lly.
If and when physical deficiencies are discovered tht prevent us from completing initial testing
for the Design Report, such as missing or unserviceable electrolysis test stations needed for
conducting electro-potential surveys and pipe joint continuity testing, RBF will prepare plans
and specifications that will allow for the repair or eplacement of such facilities.
I
6) State whether or not the work involved ini integrating the CVWD cathodic protection
system with that of othersystems is included.'
If any proposed cathodic protection work has the potential for impacting other buried metallic
structures not owned or operated by the District, land/or it is revealed that another entities
IN 15-100232
Mr. Connie Curtis,PE • •
' March 30,2000
Page 3
cathodic protection facilities impact the District, RBF will coordinate with the other agencies
or companies as needed in order to minimize or eliminate potential impacts.
7)'Verify that the contract documents will include the contract documents, plans and
specifications necessary to install, repair, and or replace the existing cathodic protection
system.
In accordance with Task 4: Final Design of our proposal, RBF will prepare all necessary
contract documents including plans and specifications to complete the work.
8) The District expects a report comparingspecifrc CPS management systems(SW&HW),
along with a report analyzing the features and their utility to the District's needs. 7&e
purchase and installation of the CPS management program would occur in the
construction phase of the program.
Our proposal did not include the preparationf a report specific comparing the various
computer software that are available to the corrosion engineering industry for organizing data
and report preparation of survey results. Therelfore, we have revised our fee proposal to
include this additional work under Task 8: Operations and Maintenance Specifications.
Thank you forgiving RBF the opportunity to be o service to the District and we hope that this
supplemental information meets ) your apprval.
Sincerely,
Oh R. Barnes
Vice President
Corrosion Engineering
Enclosure: Revised Pee Proposal Parts I & 2 j
I! JN 15-100232
Capistrano Valley Water District
CVWD System Wide Corrosion Protection Engineering Project
Robert Bein, William Frost & Associates
Fee Proposal - Part 1 Cost Summary
Cost Summary by Element
Element Element Element Element Element Element Element Element Total •
Task No. No. No. No. No. No. No. No. Cost
1 2 3 4 5 5 7 8
1. General Administration,Meetings, and Presentations $1,892 $2,622 $1,478 $1,404 $1,226 $3,528 $2,978 $1,554 $16,682
2. Preliminary Design Report $5,124 $10,748 $1,944 $2,084 $3,662 $0 $17,296 $1,878 $42,736
3. Geotechnical Investigation $57,470 $0 $0 $0 $4,200 $0 $17,600 $0 $79,270
4. Final Desion $11,460 $5,132 $3,348 $5,156 $2,620 $0 $11,756 $0 $39,472
5. Permits $820 $0 $0 $0 $638 $0 $954 $0 $2,412
G. Construction Bidding through Contract Award $1,332 $2,382 $2,164 $2,260 $866 $5,290 $3,182 $0 $17,476
7. Construction Engineering Support $4,420 $4,982 $2,892 $2,058 $874 $0 $12,900 $0 $28,126
8. Operations and Manitenace Specifications $3,926 $3,410 $1,574 $2,716 $704 $0 $3,728 $0 $16,058
--'----' -'-'-"- -------- -------------- - ----
TOTAL $86,444 529,276 513,400 $15,678 514,790 $3,528 $70,394 53,432 $236,942
•
03/30/2000 Page tof 1
Capistrano Valley Water District
CVWD System Wide Corrosion Protection Engeering Project
ROBERT BEIN,WILLIAM FROST&ASSOCIATES
Fee Proposal-Part 2 Cost Breakdown
Personnel Categoryn4our e
Principal Total Labor sub- Direct Total
Task in Project Project Senior staff Tech. Cler. Hours Cost Consult. Cost Cost
Charge Manager Engineer Engineer Engineer Cost
Average HourlBillingRate $16000 $140.00 $11000 WA $86.00 $7600 $42.00
Element 1-Main Pipeline segments.
1 General Administration Meetings and Presentations 2 4 6 0 0 6 18 $1 792 0 100 $1892
2 PreliminaryDesign Reort 2 8 16 2 16 8 52 $4924 0 200 $5124
3 Geotechnical Investigation 0 4 4 0 0 0 8 $1000 56420 50 $57470
4. Final Design 2 16 24 16 40 32 130 10960 0 500 $11460
5 Permits 0 0 0 6 4 0 10 $820 0 0 $820
6 Construction Bidding through Contract Award 1 4 0 4 0 4 13 $1 232 0 100 $1 33
7. Construction En ineerin Su ort 0 4 24 4 8 4 44 $4 320 0 100 $4,420
B Operations and ManitenaceS Specifications 0 14 12 0 2 7 35 $3726 0 200 $3926
Subtotal Element No.1 7 54 86 32 70 61 310 $28,774 $56,420 $1,250 $86,444
Element 2-Reservoirs
1 General Administration Meetings,and Presentations 1 6 10 0 4 4V46
$2572 0 50 $2,622
2. PreliminaryDesign Reon 5 16 40 0 40 4 $10648 0 100 $10748
3 Geotechnical Investigation 0 0 0 0 0 0 $0 0 0 s0
4 Final Desi n 2 16 16 2 6 2 $5032 0 100 $5132
5 Permits 0 0 0 0 0 0 $0 0 0 $0
6 Construction Biddingthrow h Contract Award 0 2 14 4 0 4 $2 332 0 50 S2382
7 Construction Engineering Su ort 0 8 28 4 4 2 S4 932 0 50 $4982
8 O erations antl MandenaceS ecikcations 0 4 16 0 12 4 $3400 0 10 $3410
Subtotal Element No.2 6 52 124 0 10 66 20 $28,916 $0 $360 $29,276
Element 3-Wells
I. General Administration Meetin s and Presentations 2 2 4 1 0 4 2 14 $1428 0 50 $1478
2 PreliminaryDesign Report 1 1 8 4 2 4 20 $1 844 0 100 s1 944 !
3 Geolechnical Investialion 0 0 0 0 0 0 0 $0 0 0 $0
4. Final Design 0 2 16 6 8 2 34 $3 248 0 100 $3348
5 Permits 0 0 0 0 0 0 0 $0 0 0 $0
6. Construction Biddin throw h Contract Award 1 6 4 0 6 4 21 $2 064 0 100 $2,164
7. Construction En ineerin Support 0 4 14 0 8 2 28 $2 792 0 100 S2,892
8 0 rations and Mannenace Specifications, 1 4 1 2 4 4 16 $1 474 0 100 $1.574
............... ..._._.______------- .—.—______ _....._.___--.__.____.__`_ ____........_ ._....______- _�_—_
Subtotal Element No.3 5 19 47 0 12 32 18 133 $12,850 $0 $550 $13,400
Eamenl4-Pump Stations
1 General Administration Meelin s and Presentations 1 2 4 1 4 1 2 14 $1,354 s0 $50 $1404
2. Preliminary Desin Report 1 2 8 4 2 4 21 $1,984 s0 100 S2 084
3 Geotechnical Investi ation 0 0 0 0 0 0 0 s0 $0 $0
4 Final Design 1 2 16 2 32 6 59 056 s0 $100 $5156
5 Permits 0 0 0 0 0 0 0 SO m
6. Construction Bidding throurth Contract Award 1 4 8 2 4 2 21 $2,160 $0 $100 $2,260
7. Construction Ennineenng Support 0 2 12 2 2 2 20 $2,006 s0 $50 $2,058
8 Operations and Mandenace Specifications i 0 2 14 2 6 4 28 $2.616 s0 S100 $2,716
-----
Subtotal Element No.4 4 .-_14^62 0 — - 13 — 50_-- 20^— 163 $15,178 -- f0 --_ $500 $
15,678
03/302000 Pae W 3
Capistrano Valley Water District
CVWD System Wide Corrosion Protection Engeering Project
ROBERT BEIN,WILLIAM FROST&ASSOCIATES
Fee Proposal-Part 2 Cost Breakdown
Personnel Calegory/Hours
Principal Total Labor Sub Direct Total
Task In Project Project Senior Staff Tech. Clef. Hours Cost Consult Cost Cost
Charge Manager Engineer Engineer Engineer Cost
Average HoudBillingRate $16000 $140.00 $110.00 N/A $86.00 $76.00 $42.00
Element 5-Pipeline Casings
1. General Administration Meetings and Presentations 1 4 2 0 2 2 11 $1,176 0 50 $1,226
2. Prelimina Desi n Report 2 2 16 2 12 4 38 $3,612 0 50 $3,662
3 Geotechnical lnvesti ation 0 4 0 0 0 0 4 $560 3640 0 $4200
4 Final Design 1 2 14 0 6 2 25 52 520 01 1001 $2620
5. Permits 111 0 0 4 2 1 7T$34280
0 100 $638
6. Construction Biddingthrough Contract Award 0 1 4 0 2 2 90 So $866
7. Construction Engineering Support 0 1 4 0 2 1 80 100 $874
8. Operations and Manitenace Specifications 0 0 4 2 0 1 70 50 $704
..__.________. ------------____..__.._. _.._.______.. ---_._.�— ____.— __._____ _____ ____.__ __.____---__-----—_ ._.____...
Subtotal Element No.5 4 14 44 0 8 26 13 1093,640 $500 $14,790
Element 6-Coordination with existing Design and Constrution
1 General Administration Meetings and Presentations 1 8 16 0 4 2 310 100 $3528
2. Preliminar Desi n Re art 0 0 0 P---
0 0 00 0 s0
3. Geotechnical lnvestiation 0 0 0 0 0 0 $0 0 0 s0
4. Final Design 0 0 0 0 0 0 $0 0 0 $0
5 Permits 0 0 0 0 0 0 s0 0 0 s0
6 Construction Biddin through Contract Award 0 0 0 0 0 0 $0 0 0 $0
7. Construction Engineering Support 0 0 0 0 0 0 $0 0 0 s0
8 Operations and Mamtenace Specifications 0 0 0 0 0 0 $0 0 0 EO _
Subtotal Element No.6 1 8 16 0 4 2 31 $3,426 $D $100 $3,528
Element 7-Main External Pipeline
1. General Administration Meetings and Presentations 2 8 12 0 0 4 26 S2,928 0 50 $2978
2. Preliminary Desion Repon 2 24 76 4 60 6 172 $17.196 0 100 S`17.296
3 Geotechnical lnvesti ation 0 8 0 0 0 0 8 $1120 16,380 100 E17600
4 Final Desi n 2 16 36 8 40 24 126 $11256 0 500 S11 756
5. Permits 0 0 0 6 4 2 12 $904 0 50 $954
6. Conslmction Bidding through Contract Award 1 2 8 4 16 6 37 $3,132 0 50 S3,182
7. Construction Engineering Support 4 i6 80 4 8 4 116 $12800 0 100 $12900
8. O erations and Manitenace Specifications 0 4 18 6 4 4 36 $3 528 0 200 $3,728
Subtotal Element No.7 11 78 230 0 32 132 50 533 $52,864 $16,380 $1,150 $70,394
Element 8-Coordination with CP systems owned and operated by others
1. General Administration Meetings and Presentations 1 2 4 0 6 4 17 $1 504 0 50
$1,554
2. PreliminaryDesion Report 0 4 8 0 4 2 18 $1 828 0 50 $1878
3. Geolechmcal Investigation 0 0 0 0 0 0 0 $0 0 0
4 Final Desion 0 0 0 0 0 0 0 s0 0 0 so
5. Permits 0 0 0 0 0 0 0 EO 0 0 s0
6 Construction Biddin through Contract Award 0 0 0 0 0 0 0 s00 0 s0
7. Construction Engineenno Support ol 0 0 0 0 0 0 ED 0 0 s0
8 Operations and Manitenace Specifications 0 0 1 0 0 0 0 0 f0 0 0 s0
Subtotal Element No.8 -- 1 '. 6--- 12 _0-' 0—_-10---6--, 35 $3,332 -- so ---$100 $3,432
03/30/2000
Page i o/3
Capistrano Valley Water District
CVWD System Wide Corrosion Protection Engeering Project
ROBERT BEIN,WILLIAM FROST&ASSOCIATES
Fee Proposal-Part 2 Cost Breakdown
Personnel categowHours
Principal Total Labor Sub. Direct Total
Task in Project Project Senior Staff Tech. Cler. Hours Cost Consult Cost Cost
Charge Manager Engineer Enginnr Engineer Cost
Average HoudBillet Rate $160.00 $14000 $110.00 WA $86.00 $76.00 $4200
TOTAL 41 245 621 0 107 390 190 1,594 $155,992 $76,440 54,510 $236,942
•
•
03/30/2000
Page 3 or 3
ROBERT REIN, WILLIAM FROST & ASSOCIATES
PROFESSIONAL ENGINEERS , PLANNERS & SURVEYORS
March 16, 2000 JN 15-100232
Mr. Lonnie Curtis, PE
Water Services Manager
Capistrano Valley Water District
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Subject: Proposal to Provide Engineering SI rvices for the CVWD System Wide Corrosion
Protection Project.
Dear Mr. Curtis:
Robert Bein, William Frost and Associates (RBF)Iis pleased to submit this proposal to provide
Corrosion Engineering Services.RBF is a full servi�e consulting engineering firm founded over 50
years ago and includes a staff of over 550 employe to offices throughout California, Nevada and
Arizona.This offer to provide engineering services�will be in force for 90-days. Additionally,RBF
has noexistingorpotential conflicts ofinterest associated withthisproject.Wehavereviewedyour
sample Consultant Services Agreement and take no exceptions with it.
There are several reasons why the selection of I BF for this project will be beneficial to the
Capistrano Valley Water District, including:
1) The project team is experienced inIII aspects of corrosion engineering and we are
currently serving as corrosion engin er to several water agencies.
2) Our project team members are recd nized experts in pipeline design and corrosion
engineering for the water resources industry.
3) The project team is highly knowled,eable of the CVWD water system as well as
local conditions and requirements.
4) RBF is not affiliatedwith anyorgani ation that constructs corrosion controlsystems
or manufactures and sells corrosion control equipment and materials. Therefore,
RBFwillbeunbiased inrecommeniii g and specifying corrosion control equipment
and materials.
We look forward to working with the Capistrano Valley Water District and if you have any
questions or need additional information, pleased not hesitate to call.
Since
hn R. Barnes
Vice President
Corrosion Engineering
Enclosure: Proposal (4 sets) Professional Seraic� Since 1944
27555 YNEZ ROAD •SUITE 400 • TEMECULA, CALIFORNIAN 92591-4679 • 909.676.8042 • FAX 909.676.7240
OFFICES LOCATED THROUGHOUT CALIFORNIA,ARI Z NA AND NEVADA•WEB SITE.www.rbt.com
SECTION 1 PROJECT APPROACH AND SCOPE OF SERVICES
O Project Approach
The key to a successful corrosion engineering type project is not just technical expertise but
also the knowledge of the area developed through the completion of similar projects for the
District as well as for neighboring agencies in the immediate area. Our continued association
as corrosion engineer with the District and otherater agencies over the past 20 years proves
that the Corrosion Engineering Group of Robert Pein ,William Frost&Associates(RBF)can
and does provide unequaled service to its clients.The professional competence of our project
team, and relevant experience we have acquired on similar projects is demonstrated in this
proposal. Additionally, RBF is not affiliated with any organization that constructs corrosion
control systems or manufactures and sells corrosion control equipment and materials.Because
of this we can assure our clients of unbiased recommendations in the selection of the best
corrosion control products for the project.
O Project Key Issues
Following the review of the Request for Proposal,Pre-Proposal Meeting,and our experienced
knowledge of the District's corrosion issues, we!: have determined that the project should
immediately address the following key issues prior to proceeding with any recommended
designs for corrective measures.
Key Issue No. 1: Evaluate Condition of Importation Pipelines
Key Issue No. 2: Identify Sources of Stray Current Interference
Key Issue No. 3: Locate and Identify Areas with Corrosive Soils
Key Issue No. 4: Review all New Pipeline Projects Currently Under Design
KEY ISSUE NO. 1: Evaluate Condition of Importation Pipelines
Maintaining the existing importation pipelines is critical to the District's ability to provide
service to the City. Currently the Eastern Transmission Main (ETM) connection to the Tri-
Cities Transmission Main and the SC-04 Connection pipeline to
the South County Pipeline are the District's two major supplies of
water. The ETM, which originates in the City of Laguna Woods
(formerly Leisure World)was cathodically protec�ted by deep well
anode,Pulse type impressed current cathodic protection units from
the late 1970's until the early 1990's when each;of the cathodic
station was turned off. This importation pip�,eline has been
unprotected for approximately 10 years,a sufficient amount of time
to completely depolarize, and therefore could fair from corrosion
attack at any time. In the report prepared by DeC Consultants in Typical ETM Cathodic
1991, it was stated that this pipeline was never pr?perly protected Protection Station
due to "open" joints. He further states than there exists a
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SECTION 1 PROJECT APPROACH AND SCOPE OF SERVICES
misconception that Pulse type cathodic protection can operate adequately without bonded
joints.The design of the cathodic protection systgm was prepared by Mr. Harry Kipps,who at
the time was the Corrosion Engineer for Moulton Niguel Water
District. Surveys and reports prepared by him revealed that a few
high resistant joints existed in 1981 and he states that they should be
repaired. However, completely non-conductive pipe joints do not
exist unless they were constructed so.There always exists incidental
contact of the steel cylinders at the joint. These register as being
highly resistant but not completely "open". Th�refore, cathodic
energy, particularly from Pulse type rectifiers c' n be conducted
across high resistant joints.However,the energy from conventional
cathodic rectifiers will "burn" the joint while Pulse type will not. Faded Pretensioned Concrete
Cylinder Pipe
The SC-04 pipeline does not have a cathodic protection system and is electrically isolated from
the South County Pipeline which does.The SC-04pipeline receives no benefit from the South
County Pipeline cathodic protection system. The lfirst task of this project will be to conduct
corrosion surveys on the ETM and SC-04 pipelines and if necessary proceed with any remedial
work required to protect these two important facilities. However, recent inspections by RBF
of the ETM revealed that many electrolysis tet stations have been destroyed. Surveys
completed by RBF in the early 1990's listed test stations that were no longer serviceable.The
restoration of these test stations will be required)prior to conducting any corrosion testing.
KEY ISSUE NO. 2: Identify Sources of Stray Current Interference
h
Currently there exists two very powerful conventional impressed
current cathodic protection stations protecting petroleum
products pipelines which follow the City's northerly boundary.
One of the existing stations is adjacent to Ortega Highway near
the San Juan Creek bridge and the second one is located just
below the Saddleback College campus above th end of Avery
Parkway in Mission Viejo. Stray current inte erence from
conventional impressed current cathodic station can be more petroleum Pipeline Rectifier
destructive to other buried metallic structures than soil side Ortega Highway
corrosion attack.Current interference will accelera a the corrosion
attack on other buried metallic structures an its sphere of
influence can be extensive. Other impressed curre t systems exist
within the City,but these systems utilize Pulse type rectifiers which
have been proven to not interfere with of er structures.
Additionally,another source for serious current int rference comes
from over head high energy electrical transmission mains. These
sources can affect underground metallic pgpelines either
conductively or inductively. Conductively through the earth from Recently Failed
the grounding beds that surround each metal ower or from CV"DIP
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SECTION 1 PROJECT APPROACH AND SCOPE OF SERVICES
microwave radiation from the overhead cables When the power lines and the pipeline are
parallel. Identification of sources of stray current l,interference and their magnitude must be
completed early in the project in order to determine the appropriate mitigation measures.
KEY ISSUE NO. 3: Locate and Identify Areas with Corrosive Soils
Soils in this area, commonly referred to as San JuFormations,
have been identified as being corrosive. Some ateas within the
District contain soils that are veryith very low
resistivities and high concentrations of sulfates and chlorides.
Locating and quantifying these soils conditions will be crucial to
a successful corrosion protection program.
Corrosion of DIP
Distribution Lines
KEY ISSUE NO. 4: Review all New Pipeline Projects Currently Under Design
Essential to a successful corrosion protection progam is to include into the design of proposed
metallic pipeline facilities minimal components for corrosion protection.Minimal components
should include electrically bonding of all pipe joints and the installation of electrolysis test
stations at regular intervals.These components alor g with preliminary soils analyses will permit
the monitoring of the pipeline over time and if necessary for the design of cathodic protection
facilities. This philosophy extends to the design o pumping stations, water wells and tanks.
O Scope of Services
RBF's scope of services incorporates tasks outlined in the District's RequestforProposal(RFP)
dated February 17,2000,and subsequent Addendum Nos. 1 &2. In accordance with the RFP
the project includes conducting a corrosion analy es and evaluation of the condition of the
District's existing pipeline system including prelimi ary design reports,and the preparation of
design drawings and specifications, preparation of bid documents and maintenance manuals
for a system wide cathodic protection system. Project elements consist of the following:
• Conduct pipe joint electrical continuity surveys to prove the adequacy of the
electrical conductance of metallic pipelines for cathodic protection purposes.
Using methods developed by RBF,we can measure the electrical conductance
of individual pipe joints and accurately locate any joints which are not
adequately conductive.
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SECTION 1 PROJECT APPROACH AND SCOPE OF SERVICES
• Conduct pipe-to-soil electro-potential surveys of existing steel and ductile-iron
pipelines in order to identify location of soil side corrosion attack.
• Conduct electrical interference studies for locating and identifying existing
interference sources and establish recommendations for preventing electrolysis
damage of buried metallic pipelines from foreign pipeline cathodic protection
systems.
• Conduct soils corrosivity testing il�cluding chemical analysis and resistivity
measurements.
• Conduct induced voltage analysis of metallic pipeline facilities paralleling
overhead high-voltage electrical transmission power lines and provide the design
for the necessary facilities needed t mitigate potential severe shock hazards to
pipeline operating personnel as well as to minimize potential damage to the
pipeline.
• Conduct metallurgical evaluation of failures in metallic structures in
cooperation with qualified laboratories and present alternatives for failure
prevention based on the analysis. j
• Perform inspection of steel tank r Iservoir corrosion
barrier coating systems and prepay specification for is
the repair or removal of the existing Coating,including
lead abatement procedures, and for he application of
new coating systems in accordance with all regulatory
requirements.
• Perform inspection of concrete rese oirs and prepare
specifications for the restoration of oncrete surfaces, Mission Hills Reservoir
abatement of PCB laden joint sea ants and for the Inspection
corrosion protection of reinforcing heel.
• Planning,design and construction inspection of corrosion control facilities for
metallic water mains, steel water st rage reservoirs, and other buried metallic
appurtenances including both impressed current and sacrificial anode type
cathodic protection systems for pipelines and reservoirs.
RBF will perform the following tasks:
i
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SECTION 1 PROJECT APPROACH AND SCOPE OF SERVICES
Task 1: General Administration, Meetings, and Presentations
1.1 Coordinate efforts of the project team and subconsultants and monitor the project
schedule, budget, and administer the contract with the District.
1.2 At the commencement of the project,a"kickoff'meeting will be held with District staff
to discuss the scope and parameters of the,project and to define specific goals and
strategy. A memorandum will be prepared hat will document the project goals and
execution strategy and any deviations from the contract.
1.3 At the beginning of a design element (preliminary and final), a work plan will be
prepared that will set forth significant miles ones and deliverables in order to ensure
compliance with project goals and execution strategy. RBF shall present a written list
of information required and dates needed by to maintain the design schedule. Meet
with District staff for presentation and review of the work plan.
1.4 Arrange for and participate in informal meeings with District staff to review progress
of the project work and exchange ideas and 'nformation. One meeting per month is
anticipated.
1.5 Prepare and submit monthly progress reports summarizing the actual work performed,
project issues, and status of the project schedule and budget.
1.6 Meet with District staff and representatives of utilities, government agencies, and
affected residents and business owners to determine requirements to be included in the
construction documents.
1.7 Prepare and submit minutes for each si ificant project meeting summarizing
participating personnel, key discussion court tents and decisions,documents delivered
or received, and action required.
Task 2: Preliminary Design
Prepare a preliminary design report and prelimi ary drawings as required to establish
agreement on scope, parameters, performance quirements, constructibility, easement
requirements, traffic impacts, and general disrupti n to the area. The four (4) sets of the
preliminary design report shall be submitted to Dis rict staff for review at the 50, 90 and 100
percent stages of completion. and approval.
III
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SECTION 1 PROJECT APPROACH AND SCOPE OF SERVICES
Meet with District staff to review comments on the draft preliminary design report and
preliminary drawings. Respond to comments, revise the draft as necessary, and submit five
copies of the final preliminary design report to the District. The final preliminary design report
will be used as the basis for final design of the project.
2.1 Assessment of the District's System
A complete assessment of the District's existing nd proposed pipeline system and existing
cathodic protection facilities will be conducted a d the results included in the Preliminary
Design Report. The assessment will incorporate he work elements outlined above and as a
minimum, this assessment will address the followi g subjects:
a. Review all available plans, specifications reports, and operating data applicable to
this project.
b. Determination of the serviceability of a 'sting electrolysis test stations.
c. Pipe joint electrical continuity surveys.
d. Pipe-to-Soil potential surveys.
e. Identification of cathodic protection syst ms owned by others.
f. Stray current interference evaluation.
g. Geotechnical investigations identifying s ils conditions affecting facilities potentially
requiring cathodic protection.
h. Investigation to assess existing cathodic rotection systems.
i. Steel tank and concrete reservoir inspect ons.
j. Identification of District facilities requiri g cathodic protection.
k. Future operation and maintenance issue .
1. Permit requirements.
To aid in the preliminary and final design process, the District has a co of the
P n' P PY
Orange County Land Base. A GIS datat ase is available showing the existing water
lines relative to the OCLB. A color digital orthophoto with resolution of 0.25 feet per
pixel and a placement accuracy of plus or minus 0.5 feet per pixel, plus elevation
contours which will be available from the District by April, 2000.
RBF proposes to implement a GPS survey of all existing cathodic protection facilities
within the District including test station and anode wells. This data can then be
included into the District's GIS databa e for future reference and to allow for
reestablishing facilities if destroyed by others.
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CPR
SECTION 1 PROJECT APPROACH AND SCOPE OF SERVICES
2.2 Results of Cathodic Protection Field-Testing
Examination and testing of the existing cathodic protection system and testing of existing
pipelines will provide the following results:
a. The serviceability of the existing cathodic!protection system including the availability
of electrolysis test stations and recommendations for the repair or replacement of the
system components.It must be noted that without adequate electrical connection to
the pipeline system for testing instruments,continuity surveys and electro-potential
surveys cannot be effectively conducted. Therefore, it may be determined that the
first element of work will be the reestablishment of existing and the installation of
new electrolysis test stations.
b. Electrical continuity of existing pipelines specifically designed and constructed with
electrically continuous joints.
c. Pipe-to-Soil electro-potential surveys.
d. Stray current interference determination.
2.3 Outline Proposed Engineering Design
This task will provide for a comparison of the vnous methods available for the design of
cathodic protection systems with recommenda ons for the most effective system for a
particular facility.
2.4 General Specifications
We will provide general information for the installation and maintenance for any proposed
cathodic protection system recommended for pip lines, tanks, wells, and pumping facilities.
This will include, as a minimum, information for I est stations and data acquisition.
2.5 Operations and Maintenance Requirements
Under this task we will provide recommendations for operation and maintenance of the
proposed system including a comprehensive monitoring program. This program will include
procedures for conducting an annual corrosion survey of the metallic piping systems proposed
to be cathodically protected; monthly monitorinc of impressed current cathodic protection
systems on pipelines and steel tank reservoirs if applicable;and recommended procedures and
intervals for the inspection of steel tank coatings stems.
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SECTION 1 PROJECT APPROACH AND SCOPE OF SERVICES
2.6 Construction Cost Estimate and Schedule
Preparation of a preliminary construction cost estimate will be prepared including preliminary
schedules outlining the milestone events in the implementation of the proposed cathodic
protection system recommended in the preliminaryldesign report.In addition the cost estimate
will include an estimate of the operations and maintenance costs for the 20 years.
Task 3: Geotechnical Investigation
3.1 Preliminary Geotechnical Investigation
Pursuant to the RFP,geotechnical investigation w 11 be provided for those areas in which soil
side corrosion attack in occurring. Specific tasks i clude the following:
a. Review of readily available background m terials,including published geologic maps
and literature,in information,exist ng geological data from our subconsultant
Pacific Soils Engineering and from the Capistrano Valley Water District,if available.
b. Provide an initial preliminary geotec cal report prepared by Pacific Soils
Engineering, Inc.
3.2 Geotechnical Investigation
a. Obtain appropriate permits to perform t e proposed subsurface evaluation.
b. Subsurface exploration by drill rig to obta n samples for evaluating the chemical and
resistivity values of the local soils. The test borings will be excavated to a depth of
approximately 6 to 8 feet. The borings will be logged by a Pacific Soils Engineering
and drive-tube soil samples will be collect d at selected intervals for geotechnical and
chemical laboratory testing. For bud etary proposes, it is anticipated that
approximately 30 test borings will be req ired.
c. Chemical testing will be conducted by D 1 Mar Analytical, Inc. at their Irvine, CA
laboratory.Tests will include analyses for orrosivity including pH,sulfates,chlorides,
and resistivity.
d. Prepare report summarizing the results o the investigation.
IIII
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SECTION 1 PROJECT APPROACH AND SCOPE OF SERVICES
Task 4: Final Design
4.1 Construction Documents
Prepare detailed drawings,technical specifications,and bid documents for competitive bidding
for the proposed construction work. Construction documents shall include the following:
► Title sheet,location map,vicinity map,a d signature blocks applicable to the project;
► General site plan with appropriate gen ral excavation, shoring and miscellaneous
notes;
► Symbols and abbreviations;
► Drawings for the installation and/or re lacement of cathodic protection facilities
including, impressed current and sacrif cial anode systems, test stations and stray
current grounding cells, and related det ils;
► Plans will include all record informa 'on regarding utilities, obstructions, and
appurtenant data; and
► Soil log, boring plan and profile shuts related to geotechnical investigation
requirements, as required.
Drawings shall be prepared on 24"x 36"mylar sheets using computer-generated drafting
AutoCAD Version 12 or higher to Version 14 techniques utilizing the PWD Digital
Submission Standards. Project drawings shall be signed and sealed by a professional
engineer registered in the appropriate discipline in the State of California. Plans shall
be drawn to a horizontal scale of 1" = 40' and a vertical scale of V = 4'. Detailed plans
shall be drawn to a scale of 1" = S' or largeF. An electronic copy of the AutoCAD file
shall be given to the District in accordance w#th the PWD Digital Submission Standards.
4.2 Contract Specifications
Prepare technical specifications,bid documents,and other contract documents for competitive
bidding for the proposed construction work and for the materials and equipment required.
The City of San Juan Capistrano Public Works Department (PWD) Standard Specifications
and Contract Documents shall be used. For spec fications that are required but do not exist,
RBF shall develop specifications as necessary foi this project. An original hard copy set of
technical specifications, bid documents, and contract documents shall be provided to the
District for reproduction. All specifications a d other documents shall be prepared on
Microsoft Word 97 for Windows format and an ele tronic copy will be provided to the District.
Final submission of all design and analysis material shall be in accordance with the PWD
Digital Submission Standards.
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SECTION 1 PROJECT APPROACH AND SCOPE OF SERVICES
4.3 Inspection Services
Prepare specifications for inspection services.Un er this task RBF will prepare a performance
specification outlining and establishing the criteria for conducting inspections of the work.
inspect the work u
Should the District choose to ing f their own forces or to retain an outside
independent inspector,the specifications will direct what critical elements of the construction
need to be inspected carefully. However, the inspection of the loading of an anode well must
be conducted by qualified corrosion personnel haN ing,as a minimum,certification from NACE
International (formerly National Association of Corrosion Engineers).
In addition to construction inspection, the specifications will outline the inspection
requirements for "wet and dry" inspection of reservoirs in accordance with recommended
standards of practice.
4.4 Cost Estimate
Prepare construction cost estimates for the work included in the plans and specifications. In
addition to construction costs, the estimates will include annual operation and maintenance
costs,costs for inspection services,and estimated savings from implementing a comprehensive
corrosion control program.
4.5 Construction Schedule
Prepare construction schedules for the recommended work. The work required will be
prioritizedwith the most urgently neededwork coi npleted first.By prioritizing the work it may
allow the District to establish budgets that will pc rmit spreading the work out over time.
Task 5: Permits
Under this task RBF will identify all permits nece sary for successful completion of the work.
Permits will be required from the Orange Coun Health Care Agency for the installation of
new deep well anode beds and for the abandonm nt of existing deep well anode beds that are
determined to be expended. It is anticipated that ncroachment permits will also be required
from the City for any excavations within public ri ht-of-way and from Caltrans for any work
required in Highway 74. Fees for any permits wil paid for by the District.
Task 6: Construction Bidding through Contra t Award
6.1 Attend a pre-bid conference at a date, time, and place set by the District.
6.2 Interpret the construction contract docum nts as required and needed. Prepare and
issue addenda to the construction contract id documents when required.
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SECTION 1 PROJECT APPROACH AND SCOPE OF SERVICES
6.3 Assist the District and answer questions as appropriate during the bid opening.
6.4 Make recommendations to the District concerning contract award.
Task 7: Construction Engineering Support
7.1 Provide office-engineering support for construction of the project. Provide a resident
engineer on a full or part-time basis, as required, who shall observe the contractor's
construction progress, attend meetings with the District and the contractor regarding
project schedules, interpretation of the contract documents (requests for
information/clarification (RFI/RFC)), construction changes and irregularities; provide
progress reports and final construction rep rt and assist in quality assurance, and in
achieving conformance with the contract plans and specifications.
For this task, it is assumed that the resident engineer will be required 8 hours per week for a
period of approximately 3 months. A total o 100 hours is allocated. This item of work
provides forattendance at weekly meetings,and periodic site visits. A separate budget for full-
time inspection services will be provided at the District's request.
7.2 Provide office engineering and consultation,as required,and coordinate with the District
in management of the construction contract
7.3 Prepare supplementary sketches and details as required to resolve field construction
problems that may be encountered.
7.4 Review and provide advice to the District or change orders and/or extra work orders as
needed.
7.5 Review all construction shop drawings, fabrication and mill testing of equipment and
materials for complete and strict conformanc e with the contract plans,specifications and
documents. RBF shall assure that any deviations or substitutions submitted by the
contractor shall be equal to or of better quality than specified in the contract documents.
RBF shall make its recommendation and requirements with District staff for all
substitutions and receive the District's conc rrence prior to approving any substitution.
Two (2) copies of all preliminary and final hop drawings that have been reviewed for
conformance will be submitted to the Distri t.
7.7 Prepare construction "record" drawings based on marked-up bid documents and
drawings received from the District's inspection staff. Submit one (1) full-size original
mylar reproducible set of construction "record" drawings and an electronic cop of the
AutoCAD file to the District in accordance m'ith the PWD Digital Submission Standards.
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SECTION I PROJECT APPROACH AND SCOPE OF SERVICES
7.8 Establish a punch list with the District construction inspection staff for the contractor at
project completion.
Task S: Operations and Maintenance Specifications
RBF will expand upon the requirements of task 2.5 nd provide specifications for the operation
and maintenance of the new corrosion control sy tem in accordance with the recommended
standards of practice of NACE International and the requirements listed in the District's RFP.
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