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03-1006_DARNELL & ASSOCIATES, INC._Personal Services Agreement0 9 PERSONAL SERVICES AGREEMENT yt- you'"`-' THIS AGREEMENT is made and entered into this 'day of September, 2003, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Darnell & Associates. Inc. (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to prepare a Traffic Impact Study/Sensitivity Study for the proposed San Juan Law Center in the City of San Juan Capistrano; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed by no later than December 31, 2003. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall not exceed Four Thousand Six Hundred Fifty -,Four Dollars ($4,654.00), as set forth in Exhibit "A," attached and incorporated herein by reference. The City authorizes Consultant to perform up to Two Thousand Dollars ($2,000.00) in work. For further work to proceed, Consultant must receive written authorization from the City. 3.2 Rate Schedule. The services shall be billed to the City at the hourly rate set forth in Exhibit "B," attached and incorporated herein by reference. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and C:\MyFiles\CONTRACTS\damellpsa.wpd '1- 9/8/03 PDF created with FinePrint pdfFactory trial version http://www.fineprint.com 0 0 employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. 3.3 Method of Payment. The City authorizes Consultant to perform up to Two Thousand Dollars ($2,000.00) in work. For further work to proceed, Consultant must receive written authorization from the City. Consultant shall submit monthly invoices based on total services which have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. C:\MyFiles\CONTRACTS\damellpsa.wpd -2- PDF created with FinePrint pdfFactory trial version htto://www.fineorint.com 918103 0 0 In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. C:\MyFiles\CONTRACTS\darnellpsa.wpd -3- 9/8/03 PDF created with FinePrint pdfFactory trial version htto://www.fineorint.com 0 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. Consultant shall indemnify, hold harmless, and defend the City, its Council, officers, agents and employees from and against any and all claims and losses, costs or expenses, including but not limited to any damage due to death or injury to any person and/or injury or damage to any property resulting from any act or omission of Consultant or any of its officers, employees, servants, agents, or subcontractors in the performance of this Agreement. Such cost and expense shall include reasonable attorney fees. Notwithstanding any other provision of this section 13, and as a separate and independent covenant and obligation, Consultant shall indemnify and hold harmless, but not defend City, its Council, officers, agents and employees from and against anydamage, liability, loss, cost or expense, which arise out of claim, court action, or administrative proceeding challenging City approval of the Junipero Serra High School South Campus, the Environmental Impact Report (EIR) for such project, or any part of the development identified in the project for which Consultant is preparing the Environmental Impact Report (EIR) if it is determined by a court action having jurisdiction that Consultant or any of its agents, employees, or subcontractors negligently performed its services under this agreement. Consultant's obligation to indemnify the City shall include reasonable attorney fees and costs. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; C:\MyFiles\CONTRACTS\damellpsa.wpd -4- 9/8/03 PDF created with FinePrint pdfFactory trial version http://www.fineprint.com 0 0 $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 14.2 Comprehensive Automobile Liability. Throughoutthe term of this Agreement, Consultant shall maintain in fullforce and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies to the City Clerk's office for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City Clerk's office for certification that the insurance requirements of this Agreement have been satisfied. C:\MyFiles\CONTRACTS\damellpsa.wpd -5- 9/8/03 PDF created with FinePrint pdfFactory trial version http://www.fineprint.com E 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Director of Administrative Services To Consultant: Darnell & Associates, Inc. 1446 Front Street, Suite 300 San Diego, CA 92101 Section 17. Attorneys' Fees. C:\MyFiles\CONTRACTS\darnellpsa.wpd -6- 9/8/03 PDF created with FinePrint pdfFactory trial version http://www.fineprint.com 0 0 If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO By: Pamela Gibson, Interim City Manager Darnell & Associates, Inc. By: Bill E. Darnell ATTEST: R. Monahan, City Clerk APPROVED AS TO FORM: John R. haw, City Attorney C:\MyFiles\CONTRACTS\darnellpsa.wpd -7- PDF created with FinePrint pdfFactory trial version http://www.fineprint.com 9/8/03 0 0 Darnell & ASSOCIATES, INC. TRANSPORTATION PLANNING & TRAFFIC ENGINEERING EXHIBIT A June 10, 2003 Mr. Alan Oswald City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 D&A Ref. No: 3943 Subject: Proposal to Prepare Traffic Impact Study/Sensitivity Study for Proposed San Juan Law Center Dear Mr. Oswald: Darnell & Associates, Inc. (D&A) is pleased to submit this proposal for services required to prepare the subject traffic study. Based on our review knowledge of the area, recent City experience, and access to recent traffic data collection for the subject area, we have developed the following Scope of Services, Project Schedule and Fee Proposal. SCOPE OF SERVICES Obtain a copy of the proposed site plan depicting project access, square footage site density and internal circulation. 2. Assemble existing count data for AM/PM peak hour traffic flow at the following intersections: - Ortega Highway/Del Obispo - Ortega Highway/I-5 Southbound - Ortega Highway/1-5 Northbound - Ortega Highway/Rancho Viejo Road - Ortega Highway/La Novia Road - La Novia/Calle Arroyo - La Novia/San Juan Creek Road 4. Confirm project traffic generation based on ITE trip generation and distribute traffic based on City's recommended 50% west, 25% east and 25% south. 5. Conduct a peak hour analysis for the following conditions: - Existing - Existing plus Project 1446 FRONT STREET • SUITE 300 • SAN DIEGO, CA 92101 PHONE: 619-233-9373 • FAX: 619-233-4034 E-mail: BD492@aol.com