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06-0307_TETRA TECH, INC._Personal Services Agreement Amd No. 1AMEN DM ENT NO. 1 TO PERSIC NAL SERVICES A G REEM ENT J Vl� THIS AMENDMEmade is ade and entered info this a day of -:J20(18 by and bet%A eE n the City cif San Juan Capistranci 11herE inafle r refE rred to as the "City"; and Tetra TEch, Inc., (I'Eminafter rEferrEd 110 as "Consuliani"). RECITALS: WHEREAS, Ciiy anc Coinsuliant have Entened intci a PErsonal Servicies Agreement sated Marct 7, 2006, fcir a tonal of $298,400 fcir ccinstnucticin managErriErill, inspection, and mailerials tEsiling sErvices fon the Cocks ResErvcir Replacement Prcject and, WHEREAS, Ci11y and Coinsuliant agree it at additicinal servicies cuAned in the ccsI proposal as set forth in Bxhibil "A", attached and inccrperatEd herEin by refErence, are required fcr which extna ccmpEnsaiicn will bEccme die. City and Coinsuliant mute ally agree as follows: Section 1. Additicinal Work The additicinal scioipe cif wank 110 to perlcrmEd by Coinsuliant stall ccinsisl of ac diticinal design servicies as set k rl h in B) hibit "A". Co�nsulilani %Aarrants stat all Cf its sERlices stall be perfcirmed in a ccirripEient, proifessicinal and satisfacioiry mannEir and in acccrdancE wiih the pnevalerii standards of its profession. Section 2. Additional Compensation Cily hEireby agrees tc flay the an acdi9icnal sum nc1 tc ExcreEc Rorty-CnE Thcusanc Six he ndred and T%Aenty-Rive Dcillars, ($41,625; for a rE%isEd total ciontnact price of 11hrE e Hundred Roirty Tt OL sand and Twenty -RIVE E cellars ($340,025) tci Ccinsultant for thcise MRIicES pEirlcirmEd as set foirth in Extibit "A". ThEse addilicnal seNicEis io ihE AgrEemEnt shall coimmencie on the effective datEi cif this Amendment. Slectiein 3. Relaticinship to Agreement BXCE pt as to Sections 1 anc 2 herein, all oither terms and conditicins of 1 hE AgrEemenll shall rEmain unchanges. Section 4. Entire Agreement This enllirE AgreEmeriil betwlEEn City and Consultant wiih respect tc thcise extra servicieis dEscribEd temin, and any ether Lndenstandings, oral cir in writing, are tereby superseded. IN WITNESS WHBR60F, the parties heretc have execded thisAglreement. APPRCV8D AS TC FORM: f6 MO -1 JaR�� - Omar Sandcival, Cilly Attcime y CITY OF-6PI, JL AN CAPISTRAN O m Jc ei So)6, Mayor CC NSI gA By: Teitra Tech, Inc. 2 aTETRA TECH Ma} :13,20(18 Mi. Joel Mankawial, City of San Juan C apistrano 32400 f ascla Adel anto San Juan Ca piste ano, C A 936 751 Refclrencle: CoonsReservoirRe#acelmentHroject Dean Mr. Mankawict: Id acicardanee wlid du Prof issionil Services Agracmcnt dated Manch 7, 30016, Tatra Tech, Iric. is pro-* k ing Conatrucltionl Manaplemenil Surviacls for tha Cock's Aisanlonl Raplaeemclnit Prcljact. As dclsariibed in tic Scope of Sdrv:icas fcir this agrWmenil, Tatra Tech is providing resid1cm canlstructicm inspection am othcr services for an 11 -month cions trtatiou pipjealt, fOr a ilclta fee not to elxaced $398,4 00. The frost day of construction work was Ma} 14, 2(1(17. Fcw an 11 -month constnlctionl pplojeclt, impeationl scuvices would be provk ec to a pproximatelly April 14, 3008. For services plrevidcld up to April 251, 3(108, Tatra loch's allaugm tataleld 11391,087, a pefod of appitoximate y 11-1,12 months. As part of cru services agracnrlant, materials 1lesiin8 is bcling pralvi6ic b} Ldightan Consulting as a Bulb-consulltanl. As AW1 cd' the scirviaels provided throulgb April 213, we have included Lcigtltonl's Bull-<awiultant servicicls totalirlg $211,809. Ldigbtan's additional sarviaes provided to May 33 bust neat yclt tilkd to thel Cityl wee estimated tote 11121,2(1(1. The fea fcir those surv:iacls and those naaessauy to campllelte metefial s testing for tf a projeall will be fundec from de balanaa remaining in Au clxistinlg S2SI8,40(I contrt cl. Bascd on clurreml infarmallicn, inalulding appro-,a aonlstrauion Change Orders iml and #3, construction work is clxpeetcld ilo clontitucl to Juna 2151, 20(8. For tf a ad6tionlal time period froom April 218 to June 27, 3008, a period ofA welch,, wcl acu relquestinpl a clanprl order fbr extra sarmicicls. Foil tlfm timlcl pefiod, via are assuming thcl fclllowing: Cones trucltion Obsdrvar: 40 h1&wueN r 9 wcle)ds = 36(f ours Construction Me migclr: ( hrs/weelk x 9 weeks = 514 he urs Administrative 9uppclrt: 5 hrsdwaeN r 9 wueM = 4_I Hours lEI!ra !IElch, Inc 16241 Laguna Clar yon Road, Suite 200, Irvine, CIPI91618 Tel 949.7271.7059 Far. 90.727.7097 vAxi.tetrate aI .corn EXh IBIT "A" OTETRA TECH Mr. M ankaw is h Mdy 27,300V Pi Bei 2 Wei propgse to ppvide da abclvci services fbr a Iota] fba increase not to ercciec $41,635. If you halve arty questions regarding Ihls praposal plaasci call Wei apApec:iate tic opportunity to be of contituing service to tba City ofl San h an C apistrancl. Sim ardly, Giovanni Gucc iorie Dirac tor, Coristructicin Manaf]ement Servic(is GCVc g PAP03027\00'13\Wardjmo\Let cn\1tO( l.doc(100: 32141(l4 FiA990 ADOL.A 1` TO SAN JUAN CAF 197 RANO, CA 92675 11949) 493-117 1 11949) 493-1453 FAX K ii,w. sci1b u6 ncapisllrt no. org TRANSMITTAL, W: 7 ell raTeah 16241 Laguna Canyon Rciad, Suite 200 Irvine, CA 92618 DATE: , une 19, 2008 HROM: Maria Morris, Deputy City CleO N NN BERS OF THE (IITY CICIUNCIIL SAM f IL LEW TO I THCINAIS W. HRIAAIR MARK N IEU EN . OE SC Il CI DR. LCINDFRES USCI RE: Amendmerill — Ccioks Reservciir Replacement Thank yCIL for maintaining documentatioln confirming aolmplianae with the teams elf the agreement related io inE uwanae. Please keep in mind this documenilation must remain cc rrent with CIL r clffice during the term of 111• is agreement. If you lave questicins uelaled tai insurance reqs inements, please me all 11949; 443.6309. If you f ave questicins ccincerning the agreement, please contacd Cie Manyawich, Associate Brigineer a1 (949; 4 87-43,13. An original ame ndrneril is enclosed for your receuids. Cc: , ce Mankawich, Associate Brigineer Sari Juar Capistra nic : Flreservh, gl 1ll e Dasa to Elnl a nce M e Fluture 0 Panted an laOGt rec.lale cl p: uer 6/'17/2008 AGENDA REPIOR71 D11 llo: Dave Adams, City Manage r � AROM: Cindy RL sse II, Into rim Utility Director SUEIJ13CT: ConaideraliorioflArne rid menttothe CcinstructionIVanagementAgreement fon the Ccieiks Re SE rvciir I1CIP 7E 9) (Tetna Tech Incl.) City Council Priairityl No. 24B RECOMMENDATION: By rricition, approve Amendment Nei. 'I iloi the Pe rscinal Services Agreement fbir Consrilruction Management Services for the Cooks Reservoir Replacement Rroject with Teitra Tech, Inc., in the amount of $4'I,E25. SITUATION: Cn March 7, KOIE, City Council approved a Rersonal Seir%ricES Agreement with Tetna Tecl-, Inc. for providing construction mariagernent, insrlection and materials and gEotEahnical lestirig ibr 1hE Cooks Reservoir REplacerrienl Rroject in 11hE amouril ofl $298,4010. TI'e City's pensonal sEr�ricEs agreement with Tetra Tech, Iric. \Aas origirially writteri fon an anticipated flull-lime ins pE cliori period ofl eleven months or approxirriatE ly 220 working cat's. The eonsiruction ccintract pEricid for 1l•E Cocks REservciir REplacErrierii Rroject is 283 %onking days. In additicin fte ccrrlract f as been ExlencEc eighteen working days duE tci inclErnerill wEE1lhEr and EAra work perfcurrried. Eased cin the Ncilice to ProaeEd ca1E of Nay 14, 2007, the ne\A arilicipatEcl acrisilruction complelliciri datE is Jane SIS, 2008, end will being a final construcllion term lot 11hir1Eeri nicnlf•s one week. TEtna TEaf Ina. is negLEsiing an arnEridrrieni of $41,625 tc heir perscinal services agrEeimE nt lot ccivEn the nine addilicirial weeks cifl services the construalicri rriariagement contrast requires. Slafil recorrimEnds approval ofl the amendment icer an amciuni ncli io exceE d $41,635. COMM ISS IC N REVIEIW A ND RECO M M ENDA MONS : ThE Wa1Er Acviscry Commission was brllEfEc cin the expectEc amEndrriErill tci the corisllructioin manegemEint agreEirrierill Itir Ccioiks ResEirvciir at ihEiir May 27, 2008, rrieEiing. AGENDA RE AIC RT PagE 2 FIINAN CIALI CC NSIDERATIC NSA June 17, 2006 City CcLncil, at llhEir March 20, 2007, rrieEling, apprc,.ed a prcjEal tudgell of $3,841,675 for the Cocks Reservc it RE placE rrieni Rrc ject. Approval c f 1 hE recommendEd $41,625 arriencIMEnt fcr ccristrucilicri management sEirvices is willhin 1hE tudgEdled amcunt as show ri bE Icw: NC1IIFIICA1IION: TEtna Tech, Inc. REIR Ccrisuilling, Inc. RE COMME N DATIC K: By rrioticn, approve ArriendMEint No. 1 to the Perscnal SErvices AcIrEeMEint fan ConstrLcllicri Management Slerviaes fcr the Cocks Reservoir Replacerrienl Rrcject with Iletra TE ah, Inc., in 11 h amcunl cll $41,625. REspEctlully SL brriitted, Cindy RusIeill Interim Ulility DirEclor Attacf ME rit: 1. AME ndrriE rill N c . 1 Rrepared by, � 'dl J-� Mankawicih CMZ Associaile Engineer Approved Actual Costs DE sign ilRBR Consulilanis; $ 240,988 $ 240,588.00 SIurIplemE ntal G ectechnical Study ill -EEA) $ 14,900 $ '14,500.00 Ccnstrualion Managerrieni (TEtna Tech, $ 298,400 $ 298,400.00 Rrcrlcsed CM ArrlE ndrriE nil $ $ 41,625.00 8slimaied Staff 71iME $ 25,000 .$ 25,000.00 Cc ristructio n Cc rill ract ilPacifia Fydrote cl-) $3,080,250 $3,080,250.00 Change Orders No. 1 &2 $ 38,727.7'1 Cc ristruction Cc nl ingE ncy $ 1 E12,937 Tclal Costs $3,841,675 $3,739,090.7'1 NC1IIFIICA1IION: TEtna Tech, Inc. REIR Ccrisuilling, Inc. RE COMME N DATIC K: By rrioticn, approve ArriendMEint No. 1 to the Perscnal SErvices AcIrEeMEint fan ConstrLcllicri Management Slerviaes fcr the Cocks Reservoir Replacerrienl Rrcject with Iletra TE ah, Inc., in 11 h amcunl cll $41,625. REspEctlully SL brriitted, Cindy RusIeill Interim Ulility DirEclor Attacf ME rit: 1. AME ndrriE rill N c . 1 Rrepared by, � 'dl J-� Mankawicih CMZ Associaile Engineer AMENDMENT NO 1 TC RERISC NA L SERVICES AGREEM ENT, 7F IS AMENDMENT is mace and enterec into This day of , 2008 by anc between the City of Elan , uan Capistrano I1hereinafller refeirrieid to as the "City", and Tetra Tech, Inc., (hereinaflleir refeiuued to as "Coin aultant"1. RE CITALEI: WHEREAS, City and Consultant have entered info a Reirsonal Services Agreement dated March 7, 2006, for a total cif $218,400 for construction manageirrient, inspection, anc mateuiials Testing seirvices for the Cooks Reservoir Reiplaceirrieini Project and, WHEREAS, City and Consultant agreie that additional services outlined in the cast proposal as sect forth in E)hibit "A", atiacheid anc iricorpcirateid heirein by reference, are rec aired far w hic h extra compensation will becarrie dL ei. City and Consultant mutually agreiei as foillows: Secticin 1. Ac c iticinad Work "rll-ei additicinal scope of work to bei perfomrried by Consultant shall consist of additional design services as set foirth in Exhibit "A". Consultant warrants that all cif its seirvices shall be peiricirmeid in a corripeteint, professional and satisfactciryl rrianner anc in accordance with the prevalent standards of its profession. Section 21. Additional Compensation City heireiby agreieis to pay the an additional surri ncit to exceieid Rainy-Cne Thousand Six hundred and Twenty -Rives Dollars, 11$41,625; fou a revised Coital contract price oif Threiei Hundred Roirty Thousand and llweinty-Rive Collars 0$340,025' to Cons Itant for It cisei seir�iices performed as sect forth in Exhibit "A". Theise additional servicers tci thei Agreement shall ccimmeince on tf ei effective date of this Arriendmeint. Slectiein 3. Rlelatiemship to Agreement Except as to Secticins 1 and 2 herein, all other terms anc conc itions cf the Agreement shall reirriain unchanged. Section 4. Entire Aareerrient This eintire Agreement bet:weiein City aind Consultant with respect to those extra seir%iiceis described herein, and any citheir undeirstandings, c ral air in writing, are I- eiueby ATTACFMENT 1 superseded IN WITNES.I WHEREICR, the parlies taiete have executed chis Agreiement. CITY OR SAN UA N CA RISTRA N O -21 , ce SIetc, Mayon CONEIULT T E y: Te ra Tech, Inc. ATTEST: Margaret R. Mcnahan, City Clerk APRROVEll Act TO FCRM: n IN r14 A GA Cn•iar Sandoval, City) Attorney DTII871RATeCF1 Mdy m, 3(1018 Mr. Jue Mankalwich ( it)[ of San Juan Cap,listdano :134100 Paseo Adellanlo San h an t apil strano, (A 92(7!1 Relererlce: (IaoksRekivoirRelplaccmerI Prgjelcil Dear Mr. Manka wic h: Id ac iciorc antic) with tie Profdlssicmal Serviu es Agileelmienit daU d Manch 7, 3010(, Tatra Teahl Incl. is yTovidirlg Cemstrucltion Managlelmeml Sclrvicles fcir de Cock's Resclrvoin Replacement Projclatl. Aa described in tbcl Scope of Services for this agrelemcmt, Tcltra Tocli :is providin€1 residcmll ciorlstrucitilon irlapcicition ani other sarviceis fdor an 11montl acrostruatilon project, for a tot21 fele roll to cl?Iccicl 11298,4001. Tt a fuss day cif cloristrucitkIn world was May 14, 200. Fon an 1 l -mond clonstrulctilon pre elcit, inspecifk)n services would be provided to approximately Apri 14, 2008. Far sclrvicmi pmiviiduel up to April 35, 20(18, 71lcltra 'kith's ahargas totaled $291,081, a pclriad of aplprorimatelN 11-1 12 nremds. As part cif cnu services aggeclmemll, materials testing is heinlg provided Ey IJclightcm Consulting) as a suit-conlaultarlt. As plait of thcl sclrviccls provided thrcnrgt April 2!1, wcl halve included Ileighton's suN-<ansultant services totaling) $21,809. Ldigtton's additicmacl selrvicles provicad to May 23 but plot yet billed to thcl Cit3l aaie estimlated to be $13,300. The foci fcir thcae servlicies and those necessary to complete matcrials to sting for the prgject will be funded from tt a ballance rcurla; ning] in tM existing $398,40(1 contiacnl. Based cin current information, irla:ludingl afproved construction Chanlgel Whirs #lil and #2, construction work is expected to continue tc1 Jluna 25, 3008. For the additilonarl time period from Aplr :1810 Jlunel 37, 3008, a period cif Sl weleki, wcl ares requesting) a change order for clxtra surviiaels. For th s timle periad, we are assumirlgl tha Rillowingl: Construlction Clbservlen: 4(I his/weel x 9 weiela =36( hours Construction Manager: 6 hrs*eok x 9 mocks= 54 how s Administrative Support: !I his/wcid x 9 wccks = 4!1 hours TEOna Tuah, Ina. 16241 Laguna Clanyon Fload, Suite 200, Irvine; QA 97618 )lel 9,19.727.70519 Fax 949 727.7097 wm .tntrateo t .com EX H I B11 11 "A" O71E71RA 11EG H MI. . Mankmic h Ma}l 27, 2008 Page 2 We prclpose to provice the abdvci seraiaes fir a lo»l fde increase not tci exceed 1141,639. If you hime any questions regarding this Ilropgsa.l 111eiasei call. Wei appruainte tle oppgrtunity lo be oil ccmtinuing servicei to the Cit51 of San Juan Clallisb ane. Siriccurely, Giovanni Gu c a cme Dirdailor, Clonstruletion Managumcmil Services GG/ae PAP03027\001 3'Woii prq\i.e Imi 1t00] .doc(100) 32400 PPISECI PIE BURN TO SPIN .IL PIN CIARIST RANO, OA 92675 (949) ,e19_I.1171 (949) 4193-1053 RA31 V "W111. s(I71,11i O'iw,cIpistYLIfl(I. (l r -q MEN BERS OF 7 HE CIITY CIOUNOII N C 111PICATIC N C R ME13TIN C C R POTENTIA U INTERTEST CR TH8 SAN JUAN CARISTRIAN0 CITY COUNCIU SF IN AILI EVATO THON AS W. HRIBAIR N ARK NIELSEN ,ICIE SOTO DR. LCINDRES USO ,nt e City Cciuricil cif Elan Juan Capistrano will meet at 6:30 p.m. cin lh. esc ay , une 17, 2008 in 11he City Council CV arnber in City Hall, 110 ccinsider: "Considenation all Ameindmeint to the Construction IVanaigeiment Agneeimeint for the Cooks Reservoir (CIR 769)(Teitrai Teich Inc.) City, Council Rnionityl Nei. 2413" — Item N ci. D11. If ycic have specific thoughts cr conoerns negarding this itern, ycu are encouraged to pari icipate in this decision making prcicess. Yciu can ccirrimuniciate w ith the City Council thrcl. gt- correspondence addressE d tc the Council and)lor by atllending tV a meeting anc sPEaking tc the Cciuncil dulling Ire pl. blic meeting. CorrespondencE related tc this item must be rEceived at the City CIErk's office by 9:00 p.m. cn Mcriday, , une 16, 2008 to allc% time fcir tF e Council to consider its ccintenll. If ycu would lik e to speak at the meeting, pleasE cioimplele a yellow "RE qL est to SPE Elk" fcirm fciund inside the entrance Ici the CcLncil Chamter. This form is tunnEc in at the stafll table, just in frcrill cif 11hE Council dais. You will be called tc speak ty the Maycir w hE n 1 he illem is coinsiderE d. YcIL have rEceived this nctioe ai 11he request cf the City staff member Jcie Mankawich, Asscciaie Engineer. YcL may cc rltacii 11ha1 staff member a1 (949; 487-4313 with any questicins. The agenda, incl ding agenda reports, is available tc you cn cL r web site: ww\A.sanivanaapistranc.cirg. If ycu would like tc scbscribe to rEcei�e a notice when agendas are posted tc the wet site, please make that request by sending an e-mail tc: cityclerk(ab-sarilL aricapisirano.orc . Meg Monahan, MMC City Clerk cc: Tetra llech, Inc.; RBF Consulting, Inc; Cindy RuSSEII, IntErim Uility Director; , ce Mankawich, Asscciale E ngineE r * Received staff report Sat,,i Juan Capi�itranr,. Ff-eservif;igl die Past tc E,nh6,lzcie Me FilAwe 0 Prin led c 1 ( C % rn aya In cl paper