05-1018_MUNICIPAL UNDERGROUND SERVICES,INC._Personal Services AgreementPERSONAL SERVICES AGREEMENT
I AGREEMENT is made and entered into thisday of
2005, by and between the City of San Juan Capistrano
(hereinafter referred to as the "City") and Municipal Underground Services, Inc.
(hereinafter referred to as "Contractor").
RECITALS:
WHEREAS, City desires to retain the services of Contractor to perform
sanitary sewer and storm drain maintenance within the City; and
WHEREAS, Contractor is qualified by virtue of experience, training,
education and expertise to accomplish such services.
NOW, THEREFORE, City and Contractor mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Contractor shall consist of those
tasks as set forth in the City's Request For Proposals, dated September 12,
2005, incorporated herein by reference.
Contractor warrants that all of its services shall be performed in a
competent, professional and satisfactory manner and in accordance with the
prevalent standards of its profession.
The San Diego Regional Water Quality Control Board (RWQCB) has
issued a permit which governs stormwater and non-stormwater discharges
resulting from areas owned and operated by the County of Orange, Orange
County Flood Control District and incorporated cities of Orange County
(collectively referred to as Permittees). The RWQCB Permits is a National
Pollutant Discharge Elimination System (NPDES) Permit No. R9-2002-0001,
respectively. Copy of the RWQCB Permit is available for review.
In order to comply with the Permit requirements, the Permittees have
developed a Drainage Area Management Plan (DAMP) which contains Model
Maintenance Procedures with Best Management Practices (BMPs) that parties
conducting the municipal activities must adhere to. These Model Maintenance
Procedures apply to any party conducting municipal activities and contain
pollution prevention and source control techniques to minimize the impact of
those activities upon dry -weather urban runoff, storm water runoff, and receiving
water quality.
Work performed under this Agreement shall conform to the Permit
requirements, the DAMP, and the Model Maintenance Procedures and must be
performed as described within all applicable Model maintenance Procedures.
The Contractor shall fully understand the Model Maintenance Procedures
applicable to activities that are being conducted under this Agreement prior to
conducting them and maintain copies of the Model Maintenance Procedures
throughout the duration of the Agreement. The applicable Model Maintenance
Procedures are included as Exhibit "B" of this Agreement.
Evaluation of activities subject to DAMP requirements performed under
this Agreement will be conducted to verify compliance with DAMP requirements
and may be required through Contractor self-evaluation as determined by the
City.
Section 2. Term.
This Agreement shall be for a term of three (3) years. City will consider
granting, in its discretion up to three (3) additional one (1) year option renewals
based upon satisfactory performance of Contractor.
Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this Project shall
not exceed those unit prices as set forth in the proposal from Municipal
Underground Services, Inc., dated September 26, 2005, as set forth in Exhibit
"A," attached and incorporated herein by reference.
3.2 Rate Schedule.
The services shall be billed to the City at the hourly rate set forth in
Exhibit'A," attached and incorporated herein by reference. Included within the
compensation are all of the Contractor's ordinary office and overhead expenses
incurred by it, its agents and employees, including meetings with the City
representatives and incidental costs to perform the stipulated services.
Submittals shall be in accordance with Contractor's proposal.
3.3 Method of Payment.
Contractor shall submit monthly invoices based on total services
which have been satisfactorily completed and specifying a percentage of
projected completion for approval by the City. The City will pay monthly progress
payments based on approved invoices in accordance with this Section.
For extra work not part of this Agreement, a written authorization
from City is required prior to Contractor undertaking any extra work.
3.4 Records of Expenses.
Contractor shall keep complete and accurate records of all costs
and expenses incidental to services covered by this Agreement. These records
will be made available at reasonable times to City.
Section 4. Independent.
It is agreed that Contractor shall act and be an independent and not an
agent or employee of City, and shall obtain no rights to any benefits which accrue
to City's employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Contractor, its
principals and employees were a substantial inducement for City to enter into this
Agreement. Contractor shall not contract with any other entity to perform the
services required without written approval of the City. This Agreement may not
be assigned, voluntarily or by operation of law, without the prior written approval
of the City. If Contractor is permitted to subcontract any part of this Agreement
by City, Contractor shall be responsible to City for the acts and omissions of its
sub as it is for persons directly employed. Nothing contained in this Agreemeni
shall create any contractual relationships between any sub and City. All persons
engaged in the work will be considered employees of Contractor. City will deal
directly with and will make all payments to Contractor.
Section 6. Chansaes to Scope of Work.
In the event of a change in the Scope of Work provided for in the contract
documents as requested by the City, the Parties hereto shall execute an
addendum to this Agreement setting forth with particularity all terms of the new
agreement, including but not limited to any additional Contractor's fees.
Section 7. Familiarity with Work and Construction Site
By executing this Agreement, Contractor warrants that: (1) it has
investigated the work to be performed; (2) it has investigated the proposed
construction site, including the location of all utilities, and is aware of all
conditions there; and (3) it understands the facilities, difficulties and restrictions of
the work under this Agreement. Should Contractor discover any latent or
unknown conditions materially differing from those inherent in the work or as
represented by City, it shall immediately inform City of this and shall not proceed
with further work under this Agreement until written instructions are received from
the City.
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Contractor shall comply with all applicable laws, ordinances, codes and
regulations of federal, state and local government.
Section 10. Conflicts of Interest.
Contractor covenants that it presently has no interest and shall not acquire
any interest, direct or indirect, which would conflict in any manner or degree with
the performance of the services contemplated by this Agreement. No person
having such interest shall be employed by or associated with Contractor.
Section 11. Copies of Work Product.
At the completion of the contract period, Contractor shall have delivered to
City at least one (1) copy of any final reports and architectural drawings
containing Contractor's findings, conclusions, and recommendations with any
support documentation. All reports submitted to the City shall be in reproducible
format.
All services to be rendered hereunder shall be subject to the direction and
approval of the City.
Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by
Contractor in connection with the performance of its services pursuant to this
Agreement are confidential to the extent permitted by law, and Contractor agrees
that they shall not be made available to any individual or organization without
prior written consent of the City. All such reports, information, data, and exhibits
shall be the property of the City and shall be delivered to the City upon demand
without additional costs or expense to the City. The City acknowledges such
documents are instruments of Contractor's professional services.
Section 13. Indemnity.
Contractor agrees to protect, defend and hold harmless City, its elected
and appointed officials and employees from any and all claims, liabilities,
expenses or damages of any nature, including attorneys' fees, for injury or death
of any person or damage to property or interference with use of property and for
errors and omissions committed by Contractor arising out of or in connection with
the work, operation or activities of Contractor, its agents, employees and subs in
carrying out its obligations under this Agreement.
Section 14. Insurance.
Insurance required herein shall be provided by Admitted Insurers in good
standing with the State of California and having a minimum Best's Guide Rating
of A- Class VII or better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Contractor shall maintain in
full force and effect Comprehensive General Liability coverage in the following
minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to
contractual period;
$1,000,000 injury to more than one person/any one occurrence/not
limited to contractual period.
14.2 Comprehensive Automobile Liability.
Throughout the term of this Agreement, Contractor shall maintain in
full force and effect Comprehensive Automobile Liability coverage, including
owned, hired and non -owned vehicles in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to
contractual period;
$1,000,000 injury to more than one person/any one occurrence/not
limited to contractual period
14.3 Worker's Compensation.
If Contractor intends to employ employees to perform services
under this Agreement, Contractor shall obtain and maintain, during the term of
this Agreement, Worker's Compensation Employer's Liability Insurance in the
statutory amount as required by state law.
14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Contractor shall
submit the insurance certificates, including the deductible or self -retention
amount, and an additional insured endorsement to the Contractor's general
liability and umbrella liability policies to the City Clerk's office for certification that
the insurance requirements of this Agreement have been satisfied.
14.5 Errors and Omissions Coverage
Not applicable.
14.6 Notice of Ca ncellation/Term!nation of Insurance.
The above policy/policies shall not terminate, nor shall they be
cancelled, nor the coverages reduced, until after thirty (30) days' written notice is
given to City, except that ten (10) days' notice shall be given if there is a
cancellation due to failure to pay a premium.
14.7 Terms of Compensation.
Contractor shall not receive any compensation until all insurance
provisions have been satisfied.
14.8 Notice to Proceed.
Contractor shall not proceed with any work under this Agreement
until the City has issued a written "Notice to Proceed" verifying that Contractor
has complied with all insurance requirements of this Agreement.
Section 15. Termination.
City and Contractor shall have the right to terminate this Agreement
without cause by giving thirty (30) days' advance written notice of termination to
the other party
In addition, this Agreement may be terminated for cause by providing ten
(10) days' notice to the other party of a material breach of contract. If the other
party does not cure the breach of contract, then the agreement may be
terminated subsequent to the ten (10) day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed
addresses, or to such other addresses as may be designated by written notice.
These addresses shall be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn.: Public Works Director
To Contractor: Municipal Underground Services, Inc.
28511 Breckenridge Drive
Laguna Niguel, CA 92677
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the
terms of this Agreement, the prevailing party shall be entitled to reasonable
attorneys' fees, costs and necessary disbursements in addition to any other relief
to which he may be entitled.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding
performance or interpretation of this Agreement, the dispute shall be resolved by
binding arbitration under the auspices of the Judicial Arbitration and Mediation
Service ("JAMS").
Section 19. Entire Aureement.
This Agreement constitutes the entire understanding and agreement
between the parties and supersedes all previous negotiations between them
pertaining to the subject matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement.
CITY OF SAN JUAN CAPISTRANO
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MUNICIPAL UNDERGROUND
SERVICES, INC.
a-, -4 66;z
ATTEST:
R. Monahan,
AIk OVED AS TO FORM:
John R. , City Attorney
PROPOSAL
SANITARY SEWER AND STORM DRAIN LINE MAINTENANCE SERVICES
From: ti `•krc;Ahl loi de✓dVeun t $eej,'
To the Honorable City Council
City of San Juan Capistrano
Gentlemen:
The undersigned, as proposer, declares that he has carefully examined the location of
the proposed work as described, examined the General Provisions and Specifications,
read the Instructions to Proposers, and is familiar with all proposal requirements, and
hereby proposes and agrees, if the proposal is accepted, to complete said contract in
accordance with the Contract Documents for the following:
ITEM OF WORK
Year
Year 2
ear
CCN Videotaping of City Sewer
and Drainage Lines - $/L.F.
Cleaning of City Sewer Lines
$/L. F.
Cleaning of City Storm Drain Lines
�7
aur
12" Dia. or less $/L.F.
+
a2
Cleaning of Storm Drain Lines over
12" Dia. to 24" Dia. $/L.F.
Cleaning of Storm Drain Lines
' 0
6 0
.6a
greater than 24" Dia. $/L.F.
Storm Drain Catch Basin Cleaning
S,
$/Ea.
S
�7
Cleaning of Flat Box Culverts
greater than 24". $/L.F.
T
1 d r)
T a J�1
_
J d
TOTAL
6 EXHIBIT A
Municipal Underground Services, Inc.
28511 Breckenridge Drive
Laguna Niguel, CA 92677
(949)364-3920,
September 29, 2005
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Dear Sir or Madam:
This letter is to confirm a dollar amount on page 6 of our proposal. The only change desired is
in section "Cleaning of Flat Box Culverts greater than 24". Previously the dollar amount was
stated as T & M and we would now like to change this to be $5.75 per lineal foot for all three
years.
( Thank you again.
V
David Boutelle
Municipal Underground Services, Inc.
License#801474
PROPOSAL (continued)
Emergency Work* - Hourly Rate
Cost to do sewer and drainage line cleaning, or
$/Hr
$/Hr
other sewer work, or cleaning of catch basins, at
hours other than as stated as normal working
In Figures
g
In Words
hours per the specifications. Price shall include
all labor material, trucks, equipment, and
disposal costs.
Unit Price Per Hour FOR FIRST TWO HOURS.
r75-.
(fin a (-Eakdvey
s¢✓eK- F;
Unit Price Per Hour FOR EACH HOUR
THEREAFTER.
*Costs for emergency work shall include containment of sanitary sewer spill,
vacuuming and disposal of material.
Please indicate below the equipment and number of personnel included in the quoted
rates for Item 4 above:
Please indicate below the hourly rate for any specialized equipment not included in the
above definition. The rates quoted below shall be for equipment and operator (or
operators) as required.
Equipment Description
Hourly Rate
Routine
Hourly Rate
Emergency
(f TV Ca on
.
IE
W
PROPOSAL (continued)
Said amounts are to include and cover all taxes, the performing of all the labor requisite
or proper and the providing of all necessary machinery, tools, apparatus, and other
means of maintenance; also, the performance and completion of all the work in the
manner set forth, described and shown in the Specifications for the work. All prices
quoted above shall include removal and disposal of all material, such as sludge,
grease, water, mud, roots, etc., from the project sites. All prices quoted above shall
include traffic control if required by City. Contractor will not be required to pay for
permits on City projects.
If the contract is awarded, the undersigned agrees to enter into a contract with the City
and to commence work within fifteen (15) calendar days from the date of execution
thereof.
It is understood that the City reserves the right to increase or decrease the frequency of
any item or portion of the work or to omit portions of the work as may be deemed
necessary by the Public Works Director or designee. The contract amount shall be
adjusted to reflect these changes.
It is also understood by Proposer that the City of San Juan Capistrano has the right to
reject this proposal or to award a contract to the undersigned at the prices stipulated.
Signature of Bidder
Title
hmm: e. I uK�P✓WYc�a.+� Si✓U/fPS %h c,
Company '
8
PROPOSAL (continued)
Company Name: `tuh;c;O'nI UAdel sC'uNo(Serv,cee> l"C
F1 Individual
CprPe{^sc/ "D �I
Firm/Co-Partnership
If a firm or co -partnership, provide the names of all individual co-partners (President,
Secretary, Treasurer, and Manager thereof) composing the firm below:
loavid /So"teNe Pres,dr-K-`-
Name/Title
Anhe 60(41- /le- i'Zr a b6,
olr.,`fi IYeasi,rev
Name/Title
Name/Title
Name/Title
Additional Requirements
A. Contractor shall not be required to pay for permits on City projects.
I certify that I have thoroughly checked the figures set forth in this proposal, that they
are correct to the best of my knowledge, and that they constitute my proposal for the
work called out herein.
Date Signature/Title
LIf1N cZo
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City of San Juan Capistrano
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DF -1
DRAINOPERATION
AND MAINTENANCE
As a consequence of its function, the stormwater conveyance system collects and
transports urban runoff and storm water that may contain certain pollutants.
Consequently these pollutants may accumulate in the system and must be removed
periodically. In addition, the systems must also be maintained to function properly
hydraulically to avoid flooding. The attached BMPs are recommended to be used on an
as needed and on a case by case basis. Some BMP might not apply in certain situations
and will not be used. The provided BMPs are potential measures that could be used,
individually or collectively, as the situation requires, and as determined by staff.
Maintaining the system may involve the following activities:
Inspection and Cleaning of Stormwater Conveyance Structures
Controlling Illicit Connections and Discharges
Controlling Illegal Dumping
MODEL PROCEDURES:
1. Inspection and Cleaning of Drainage Facilities
General Guidelines ✓ Annually inspect and clean drainage facilities as needed. Maintain
appropriate records. This information should be used to determine problem
areas that may need to be checked more often.
✓ Remove trash and debris as needed from open channels and properly
dispose of these materials (at an approved landfill or recycling facility). It
should be noted that major debris removal may require other regulatory
permits prior to completing the work.
✓ Conduct annual visual inspections during the dry season to determine if
there are problem inlets where sediment/trash or other pollutants
SJC DF -1 Drainage System.doc 1 2/13103
Storm Drain Flushing
Waste Management
4 Note: Permission
must be obtained for
any discharge of
wash water to the
sanitary sewer from
the local sewering
agency.
SJC DFA
accumulate.
✓ Eliminate any discharges that may occur while maintaining and cleaning any
municipal drainage facilities.
✓ Train crews in proper maintenance activities, including record keeping and
disposal.
✓ Provide energy dissipaters (e.g. riprap) below culvert outfalls to minimize
potential for erosion.
✓ Flushing of storm drains or storm drain inlets should only be done in
emergencies.
✓ If flushed, the material should be collected (vacuumed), treated with an
appropriate filtering device to remove sand and debris and disposed of
properly.
✓ Store wastes collected from cleaning activities of the drainage facilities in
appropriate containers or temporary storage sites in a manner that prevents
discharge to the storm drain.
✓ Dewater the wastes if necessary with outflow into the sanitary sewer if
permitted. Water should be treated with an appropriate filtering device to
remove the sand and debris prior to discharge to the sanitary sewer. If
discharge to the sanitary sewer is not permitted, water should be pumped or
vacuumed to a tank and properly disposed of. Do not dewater near a storm
drain or stream.
2. Controlling Illicit Connections and Discharges
Improper physical connections to the storm drain system can occur in a number of ways, such as
overflow cross -connects from sanitary sewers and floor drains from businesses like auto shops and
restaurants. Illicit discharges and illegal connections can generally be detected and investigated
through a combination of programs and approaches that target a variety of pollutants and sources.
✓ Report prohibited discharges such as dumping, paint spills, abandoned oil
containers, etc. observed during the course of normal daily activities so they
can be investigated, contained, and cleaned up.
✓ Conduct field investigations to detect and eliminate existing illicit connections
and improper disposal of pollutants into the storm drain (i.e. identify problem
areas where discharges or illegal connections may occur and follow up
stream to determine the source(s)).
✓ Report all observed illicit connections and discharges to the 24-hour water
pollution problem reporting hotline (714) 567-6363.
✓ Encourage public reporting of improper waste disposal by distributing public
education materials and advertising the 24-hour water pollution problem
reporting hotline.
SJC DF -1 Drainage System.doc 2 2/13103
SJC DF -1
Storm Drain Stenciling
t NO DUMPING
DRAINS TO OCEAN
Storm drain system signs act as
highly visible source controls that
are typically stenciled directly
adjacent to storm drain inlets.
✓ Implement a storm drain stenciling program.
3. Controlling Illegal Dumping
Illegally dumped wastes can cause storm water and receiving water quality problems as well as clog
the storm drain system itself. Non -hazardous solid wastes may include garbage, trash, refuse,
paper, rubbish, ashes, industrial wastes, demolition and construction wastes, abandoned vehicles
and parts thereof, discarded home and industrial appliances, manure, vegetable or animal solid and
semi-solid wastes and other discarded solid or semi-solid waste provided that such wastes do not
contain wastes which must be managed as hazardous wastes, or wastes which contain soluble
pollutants in concentration which exceed applicable water quality objectives or could cause
degradation of waters of the state.
Field Investigation ✓ Report prohibited discharges such as dumpings observed during the course
of normal daily activities so they can be investigated, contained and cleaned
up.
✓ Conduct field investigations to detect and eliminate improper disposal of
pollutants into the storm drain (i.e. identify problem areas where discharges
or illegal connections may occur and follow up stream to determine the
source(s)).
✓ Report all observed illicit connections and discharges to the 24-hour water
pollution problem reporting hotline (949)493-1171.
✓ Encourage public reporting of improper waste disposal by distributing public
education materials and advertising the 24-hour water pollution problem
reporting hotline.
SJC DF -1 Drainage System.doc 3 2/13103
SJC DF -1
Training/Education/ ✓ Annually train municipal employees to recognize and report illegal dumping.
Outreach ✓ Encourage public reporting of illegal dumping by advertising the 24-hour
water pollution problem reporting hotline (949)493-1171.
LIMITATIONS:
Clean-up activities may create a slight disturbance for local aquatic species. Access to items and material on private
property may be limited. Trade-offs may exist between channel hydraulics and water quality/riparian habitat. If storm
channels or basins are recognized as wetlands, many activities, including maintenance, may be subject to regulation
and permitting.
REFERENCES:
California Storm Water Best Management Practice Handbooks. Municipal Best Management Practice Handbook.
Prepared by Camp Dresser & McKee, Larry Walker Associates, Uribe and Associates, Resources Planning
Associates for Stormwater Quality Task Force. March 1993.
Harvard University. 2002. Solid Waste Container Best Management Practices — Fact Sheet On -Line Resources —
Environmental Health and Safety.
Model Urban Runoff Program: A How -To Guide for Developing Urban Runoff Programs for Small Municipalities.
Prepared by City of Monterey, City of Santa Cruz, California Coastal Commission, Monterey Bay National Marine
Sanctuary, Association of Monterey Bay Area Governments, Woodward -Clyde, Central Coast Regional Water Quality
Control Board. July. 1998.
Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September
1997, updated October 2000.
SJC DF -1 Drainage System.doc 4 2/13/03
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City of San Juan Capistrano
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FP -6
WATER AND SEWER UTILITY
OPERATION AND MAINTENANCE
Although sewage systems, the operation and maintenance of public utilities are not
considered themselves are not a chronic sources of stormwater pollution, some
activities and accidents can result in the discharge of raw sewage contains pollutants
that can pose a threat to both human health and the quality of receiving waters if they
enter the storm drain system through incidents such as spills, leaks or overflows. The
attached BMPs are recommended to be used on an as needed and on a case by case
basis. Some BMP might not apply in certain situations and will not be used. The
provided BMPs are potential measures that could be used, individually or collectively,
as the situation requires, and as determined by staff. Activities associated with the
operation and maintenance of water and sewer utilities to prevent and handle such
Incidents include the following:
1. Water Line Maintenance
2. Sanitary Sewer Maintenance
3. Spill/Leak/Overflow Control, Response, and Containment
Cities that do not provide maintenance of water and sewer utilities should coordinate
with the contracting agency responsible for these activities and ensure that these
model procedures are followed.
POLLUTION PREVENTION:
Pollution prevention measures have been considered and incorporated in the model procedures. Implementation of
these measures may be more effective and reduce or eliminate the need to implement other more complicated or
costly procedures. Possible pollution prevention measures for water and sewer utility operation and maintenance
include:
Inspect potential non -storm water discharge flow paths and clear/cleanup any debris or pollutants
found (i.e. remove trash, leaves, sediment, and wipe up liquids, including oil spills).
Once per year, educate municipal staff on pollution prevention measures.
SJC FP -6 Water and Sewer Utility 0&M.doc 1 2/13103
EXHIBIT B
SJC FP -6
MODEL PROCEDURES:
1. Water Line Maintenance
Procedures can be employed to reduce pollutants from discharges associated with water utility
operation and maintenance activities. Planned discharges may include fire hydrant testing, flushing
water supply mains after new construction, flushing lines due to complaints of taste and odor,
dewatering mains for maintenance work. Unplanned discharges from treated, recycled water, raw
water, and groundwater systems operation and maintenance activities can occur from water main
breaks, sheared fire hydrants, equipment malfunction, and operator error.
Planned Discharges ✓ For planned discharges use one of the following options:
- Reuse water for dust suppression, irrigation, or construction
compaction
- Discharge to the sanitary sewer system with approval
- Discharge to the storm drain system or to a creek using applicable
pollution control measures listed below (this option is ONLY
applicable to uncontaminated pumped ground water, water line
flushing, discharges from potable water sources other than water
main breaks) and may require a permit from the Regional Water
Quality Control Board.
✓ If water is discharged to a storm drain inlet (catch basin), control measures
must be put in place to control potential pollutants (i.e. sediment, chlorine,
etc.). Examples of some storm drain inlet protection options include:
- Silt fence - appropriate where the inlet drains a relatively flat area.
- Gravel and wire mesh sediment filter -Appropriate where
concentrated flows are expected.
- Fiber or straw rolls - can be used at all curb inlet catch basins.
- Wooden weir and fabric - use at curb inlets where a compact
installation is desired.
✓ Prior to discharge, inspect discharge flow path and clear/cleanup any debris
or pollutants found (i.e. remove trash, leaves, sediment, and wipe up liquids,
including oil spills).
✓ Select appropriate pollution control measure(s) considering the receiving
system (i.e. curb inlet, drop inlet, culvert, creek, etc.) and ensure that the
control device(s) fit properly.
✓ General design considerations for inlet protection devices include the
following:
SJC FP -6 Water and Sewer Utility 0&M.doc 2 2113103
SJC FP -6
- The device should be constructed such that cleaning and disposal
of trapped sediment is made easy, while minimizing interference
with discharge activities.
- Devices should be constructed so that any standing water resulting
from the discharge will not cause excessive inconvenience or
flooding/damage to adjacent land or structures.
✓ The effectiveness of control devices must be monitored during the discharge
period and any necessary repairs or modifications made as needed.
Unplanned Discharges ✓ Stop the discharge as quickly as possible by turning off water source.
✓ Inspect flow path of the discharged water:
- Control erosion along the flow path.
- Identify areas that may produce significant sediment or gullies, use
sandbags to redirect the flow.
- Identify erodible areas which may need to be repaired or protected
during subsequent repairs or corrective actions
✓ If repairs or corrective action will cause additional discharges of water, select
the appropriate procedures for erosion control, chlorine residual, turbidity,
and chemical additives. Prevent potential pollutants from entering the flow
path and ensure that no additional discharged water enters storm drain
inlets.
SJC FP -6 Water and Sewer Utility 0&M.doc 3 2113/03
SJC FP -6
2. Sanitary Sewer Maintenance
Applicable to municipalities who own and operated a sewage collection system. Facilities that are
covered under this program include sanitary sewer pipes and pump stations owned and operated by
the Permittee. The owner of the sanitary sewer facilities is the entity responsible for carrying out this
prevention and response program.
Sewer System Cleaning ✓ Sewer lines should be cleaned on a regular basis to remove grease, grit,
and other debris that may lead to sewer backups.
✓ Establish routine maintenance program. Cleaning should be conducted at an
established minimum frequency and more frequently for problem areas such
as restaurants that are identified
✓ Cleaning activities may require removal of tree roots and other identified
obstructions.
Preventative and ✓ During routine maintenance and inspection note the condition of sanitary
Corrective Maintenance sewer structures and identify areas that need repair or maintenance. Items
to note may include the following:
- cracked/deteriorating pipes
- leaking joints/seals at manhole
- frequent line plugs
- line generally flows at or near capacity
- suspected infiltration or exfiltration
✓ Document suggestions and requests for repair and report the information to
the appropriate manager or supervisor.
✓ Prioritize repairs based on the nature and severity of the problem.
Immediate clearing of blockage or repair is required where an overflow is
currently occurring or for urgent problems that may cause an imminent
overflow (e.g. pump station failures, sewer line ruptures, sewer line
blockages). These repairs may be temporary until scheduled or capital
improvements can be completed.
✓ Review previous sewer maintenance records to help identify "hot spots" or
areas with frequent maintenance problems and locations of potential system
failure.
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3. Spill/Leak/Overflow Control, Response, and Containment
Control ✓ Refer to countywide Illicit Discharge Detection and Elimination Program.
Components of this program include:
Also see Drainage System
procedures sheet - Investigation/inspection and follow-up
- Elimination of illicit discharges and connections
- Enforcement of ordinances
- Respond to sewage spills
- Facilitate public reporting of illicit discharges and connections. A
citizen's hotline for reporting observed overflow conditions should
be established to supplement the field screening efforts being
conducted by the Principal Permittee.
Response and ✓ Establish lead department/agency responsible for spill response and
Containment containment. Provide coordination within departments.
✓ When a spill, leak, and/or overflow occurs, keep sewage from entering the
storm drain system to the maximum extent practicable by covering or
blocking storm drain inlets or by containing and diverting the sewage away
from open channels and other storm drain facilities (using sandbags,
inflatable dams, etc.).
✓ If a spill reaches the storm drain notify County of Orange Health Care
Agency through Control One at (714) 628-7208.
✓ Remove the sewage using vacuum equipment or use other measures to
divert it back to the sanitary sewer system.
✓ Record required information at the spill site.
✓ Perform field tests as necessary to determine the source of the spill.
✓ Develop additional notification procedures regarding spill reporting as
needed.
LIMITATIONS:
Private property access rights needed to perform testing along storm drain right-of-ways. Requirements of municipal
ordinance authority for suspected source verification testing necessary for guaranteed rights of entry.
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REFERENCES:
California Storm Water Best Management Practice Handbooks, Municipal Best Management Practice Handbook.
Prepared by Camp Dresser & McKee, Larry Walker Associates, Uribe and Associates, Resources Planning
Associates for Stormwater Quality Task Force. March 1993.
Los Angeles County Stormwater Quality. Public Agency Activities Model Program. On-line:
http:l/ladpw.org/wmd/npdestpublic_TC.cfm
Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September
1997, updated October 2000.
Santa Clara Valley Urban Runoff Pollution Prevention Program. Water Utility Pollution Prevention Plan.
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