02-0115_RK ENGINEERING GROUP, INC._Agreement AmdAMENDATORY AGREEMENT
This Amendatory Agreement is made this `3ay of January, 2002, by and
between the City of San Juan Capistrano, hereinafter referred to as "CITY", and RK
Engineering Group, Inc., hereinafter referred to as "CONSULTANT".
Whereas, CITY and CONSULTANT entered into an agreement dated August 10,
2001, for consultant services to perform the traffic study in conjunction with the EIR
preparation for proposed Vesting Tentative Tract Map (VTTM) 15609, "Pacific Point/Sun
Cal" and amendment to the Forster Canyon Planned Community Comprehensive
Development Plan; and
Whereas, the CONSULTANT and the CITY hereby desire to amend the agreement
to include the additional tasks set forth in Exhibit B, attached and incorporated by
reference; and
Whereas, the total compensation forthe additional tasks set forth in Exhibit B of this
amendatory agreement shall not exceed Fifteen Thousand Six Hundred Dollars
($15,600.00); and
Whereas, the total compensation for the August 10, 2001 agreement's scope of
work tasks totaling Twenty -Nine Thousand Dollars ($29,000.00) and the additional tasks
set forth in Exhibit B of this amendatory agreement totaling Fifteen Thousand Six Hundred
Dollars ($15,600.00) shall not exceed Forty -Four Thousand Six Hundred Dollars
($44,600.00).
NOW, THEREFORE, BE IT RESOLVED between CITY and CONSULTANT as
follows:
Section 1. Amend Section 1 of page 1 of the August 10, 2001 personal services
agreement to read:
"Section 1. Scope of Work. The scope of work to be performed by
Consultant shall consist of those tasks as set forth in Exhibits A and B,
attached and incorporated herein by reference."
Section 2. Amend Section 3 of Page 1 of the August 10, 2001 personal services
agreement to read:
"Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this project shall not
exceed Forty -Four Thousand Six Hundred Dollars ($44,600.00), as set forth
in Exhibits A and B, attached and incorporated herein by reference."
Section 3. All other terms and conditions of said agreements shall remain in full
force and effect.
ATTEST:
4ar ret R. Monahan, City Clerk
APPROVED AS TO FORM:
John R. Shaw, City -Attorney
CITY OF SAN JUAN CAPISTRANO
:n
e Sc*orough, City Manager
RK ENGINEERING GROUP, INC.
Robert Kahn, Principal
IPZ
engineering
group, inc.
April 18, 2001
Mr. Alan Oswald
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
transportation planning • traffic engineering
acoustical / air quality studies
C E0
APR 23 X01
Subject: Vesting Tentative Tract Map 15509 — Pacific Point Traffic Impact
Study
Dear Mr. Oswald:
RK ENGINEERING GROUP, INC. is pleased to submit this proposed Agreement to
provide a traffic impact study pursuant to the City's Administrative Policy 310 for the
proposed vesting Tentative Tract Map 15609 — Pacific Point.
The project consists of a request for the approval to modify vesting Tentative Tract Map
15609 — Pacific Point Planned Community to increase the currently approved dwelling
units from a maximum of 350 dwelling units to a maximum of 482 dwelling units and
increase of 132 dwelling units. There will be a general redistribution of dwelling units
from the approved plan throughout the development.
In addition to the redistribution of dwelling units, Parcel 6 and 9 will be redesignated for
school and recreation uses. The 32 dwelling units previously within Parcel 6 will part of
the general redistribution of dwelling units. In addition, an"alternative circulation design
will be evaluated for requiring an unrestricted extension of a public street connection to
divide a road within Pacific Point portion of the Planned Community. The traffic study
will be prepared consistent with Administrative Policy 310. The following study area
intersections will be evaluated using both ICU and HCM methods based upon the City's
minimum Level of Service D for the general plan growth management element:
1. Ortega Highway / Del Obispo Street
2. Ortega Highway/ 1-5 Southbound Ramps
3. Ortega Highway / 1-5 Northbound Ramps
4. Del Obispo Street / Alipaz Street
5. Del Obispo Street / Paseo Adelanto
6. Del Obispo Street / Camino Capistrano
7. Camino Capistrano / San Juan Creek Road
8. Camino Capistrano 11-5 Southbound Ramps
i im dove street, suite 470
EXHIBIT Anewport beach, cah&ornia 1)2660
tel 949.474.0809 fax 949.47•+.090
http:/hv�%wrkcnflinoer( mi
Mr. Alan Oswald
CITY OF SAN JUAN CAPISTRANO
April 18, 2001
Page 2
9. Camino Capistrano / Stonehill Drive
10. San Juan Creek Road / Valle Road
11. San Juan Creek Road / La Novia Avenue
12. La Novia Avenue / Calle Arroyo
13. La Novia Avenue / Ortega Highway
14. La Novia Avenue / Forster Canyon Drive
15. La Novia Avenue / Valle Road / 1-5 Northbound Ramps
16. Camino Las Ramblas / Via California
17. Camino Las Ramblas / Via De Agua
All traffic counts were taken within one year of notice to proceed for the traffic study.
An analysis of level of service using lane capacity analysis methodology will also be
prepared. The following links will be based on the City's minimum Level of Service C
standards, based upon the general plan growth management element:
1. Valle Road, La Novia Avenue south to Project
2. Valle Road, San Juan Creek Road to La Novia Avenue
3. San Juan Creek Road, Camino Capistrano to Valle Road
4. San Juan Creek Road, Valle Road to La Novia Avenue
5. La Novia Avenue, San Juan Creek Road to Calle Arroyo
6. Camino Capistrano, San Juan Creek Road to 1-5 Southbound Ramps
7. Camino Capistrano, 1-5 Southbound Ramps South 1700 feet
8. Del Obispo Street, Camino Capistrano to Paseo Adelanto
9. Del Obispo Street, Paseo Adelanto to Alipaz Street
10. Camino Las Ramblas, Via California to I-5 Northbound Ramps
11. Via California, Camino Las Ramblas to Calle Bienvenido
Up to four (4) additional links and six (6) additional intersections will be included in the
project's Scope of Work/project to be determined by the City subsequent to the
completion of the trip generation, trip distribution and project impact evaluation section
of the traffic report.
The traffic study will evaluate existing, existing plus project and existing plus project plus
cumulative scenario. The existing plus project plus cumulative scenario will be based
upon the City's general plan buildout analysis including the proposed project. This will
be based upon the City's general plan buildout traffic model and alternative circulation
design which would provide an unrestricted extension of a public street connection to
Valle Road within the boundaries of Pacific Point portion of the Planned Community will
also be evaluated.
Mr. Alan Oswald
CITY OF SAN JUAN CAPISTRANO
April 18, 2001
Page 3
SCOPE OF WORK
The following Scope of Work is proposed by RK ENGINEERING GROUP, INC. for this
study effort:
1. Discuss the project with representatives of the CI , 'OF SAN JUAN CAPISTRANO.
2. Field review the site to determine existing conditions.
3. Obtain AM/PM peak hour intersection counts at the 17 study area intersections and
the potentially six (6) additional intersections and determine existing levels of
service.
4. Obtain 24-hour traffic counts at the eleven (11) roadway links plus four (4) additional
links to be determined by the City and determine existing levels of service using Link
Capacity Analysis Methodology.
5. Determine the project's trip generation, trip distribution and traffic assignment to the
adjoining roadway system.
6. Determine existing plus project traffic impacts and level of service at the 17 study
area intersections plus six (6) potential intersections.
7. Determine existing plus project traffic impacts and level of service at up to eleven
(11) study area links plus four (4) additional links.
8. Obtain buildout traffic model run from the City's consultant with the proposed project.
9. Determine the project trip distribution from a select zone run of the City's traffic
model.
10. Determine traffic impacts and level of service at the study area intersections for
buildout conditions with and without the project.
11. Determine buildout traffic link impacts and level of service with and without the
project at the study area links.
12. Review alternative circulation design that would provide unrestricted extension of a
public street connection to Valle Road within the boundaries of the Pacific Point
portion of the Planned Community.
13. Review project access.
Mr. Alan Oswald
CITY OF SAN JUAN CAPISTRANO
April 18, 2001
Page 4
14. Review on-site circulation.
15. Prepare screencheck draft traffic report for City review.
16. Review the City comments on the screencheck draft report and revise accordingly.
17,Attend three staff meetings, two Environmental administrator meetings, one
transportation commission meeting, one planning committee meeting and one City
Council meeting.
PROFESSIONAL FEES
The fee for the work outlined in this proposal is based upon personnel charges plus
direct expenses as indicated in the attached Exhibit A. The estimated fee to accomplish
the above Scope of Work is $26,000.00. If an expanded scope of work is required, RK
ENGINEERING GROUP, INC. will provide an additional proposal for that work.
Three copies (two bound and one original for the client's use) of the project report would
be prepared. Monthly billings for RK ENGINEERING GROUP, INC. will be based upon
the attached Exhibit A - BILLING RATES FOR RK ENGINEERING GROUP, INC.
The proposed fee does not include attendance at public hearings/meetings, which may
be required to secure approval of the project. If these are required and requested, RK
ENGINEERING GROUP, INC. would be pleased to attend these meetings and billing
would be based upon the billing rates included in Exhibit A.
The Client agrees to limit the Design Professional's liability to the Client and to all
construction Contractors and Subcontractors on the project, due to the Design
Professional's negligent acts, errors, or omissions, such that the total aggregate liability
of the Design Professional to all those named shall not exceed $50,000 or the Design
Professional's total fee for service:, rendered on this project, whichever is greater.
In the event that a lawsuit is brought for the enforcement of any of the terms of this
agreement, the prevailing party should be entitled to attorney fees and costs in addition
to any damages. This agreement can be terminated by either party based upon a
written request to terminate the work. The client will pay RK ENGINEERING GROUP,
INC. for all work completed prior to the determination of the work.
TIME SCHEDULE
It is estimated that the Screencheck Draft traffic report will be prepared within five (5)
weeks of notice to proceed. The draft report will be provided within one week of receipt
Mr. Alan Oswald
CITY OF SAN JUAN CAPISTRANO
April 18, 2001
Page 5
of City comments on the Screencheck Draft. The final report will be prepared within one
week of the Environmental Administrative action.
QUALIFICATIONS
RK ENGINEERING GROUP, INC. is located in Newport Beach, California and
specializes in transportation planning and trafficlacoustical engineering for
governmental agencies and the business community. The firm principals and
associates have over 50 years of combined engineering and planning experience
throughout Southern California at the regional, local and individual project levels. The
experience of the firm's personnel in transportation planning and traffic/acoustical
engineering provides the special skills necessary for determining practical and
meaningful traffic solutions.
This letter can serve as a Memorandum of Agreement and our authorization to proceed.
Please sign one copy and return it to us for our files. We are looking forward to serving
you on this project. This proposal is valid for sixty days, if signed by the client. If you
have any questions regarding this proposal, please give me a call at (949) 474-0809.
Respectfully submitted
RK ENGINEERING GROUP, INC.
Robert Kahn, P.E.
Principal CONTRACT APPROVAL:
Registered Civil Engineer 20285 Approved by:
Registered Traffic Engineer 0555 Title:
Firm:
RK:wg/264
JN:0907-01-01 Date:
Attachment
CITY OF SAN JUAN CAPISTRANO
EXHIBIT A
BILLING RATES FOR RK ENGINEERING GROUP, INC.
Compensation for Services
The Consultants Billing rates for services are as follows:
Position Hourly Rate
Principal $130.00
Senior Associate $ 100.00
Associate $ 90.00
Senior Engineer/Planner/Senior Designer $ 75.00
Engineer/Planner $ 70.00
Assistant Engineer/Planner $ 60.00
Senior Technician
$ 50.00
Engineering Technician II
$ 40.00
Engineering Technician 1
$ 35.00
Engineering Aide
$ 30.00
Administrative Assistant $ 40.00
Administrative Aide $ 35.00
Clerical Aide $ 30.00
General
(1) Reimbursable direct costs, such as reproduction, supplies, messenger service, long-distance tele-
phone calls, travel and traffic counts will be billed at cost plus ten (10) percent.
(2) Hourly rates apply to work time, travel time and time spent at public hearings and meetings. For
overtime work, the above rates may be increased 50 percent.
(3) Client payment for professional services is not contingent upon the client receiving payment from
other parties.
(4) Billing statements for work will be submitted monthly. Statements are payable within thirty (30)
days of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be
subject to interest at the maximum permitted by law.
January 2, 2001
rr r.1 engineering
group, inc.
May 2, 2001
transportation planning • traffic engineering
acou=tical / air quality studies
E 4E
Mr. Alan Oswald �I MW 3 0
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto CITY OF SAN JUAN CAPISTRANO
San Juan Capistrano, CA 92675 ENGINEERING DEPARTMENT
Subject: VQgting Tentative Tract Map 15609 — Pacific Pointe Traffic Impact
Study Additional Scope of Work Item
Dear Mr. Oswald:
Based upon our recent telephone conversation, you have requested additional traffic
operations analysis along Ortega Highway from Del Obispo Street to the 1-5 northbound
on/off-ramps with respect to the proposed Vesting Tentative Tract Map 15609 — Pacific
Pointe Traffic Impact Study. You have requested an additional scope of work item
which would include a Synchro-Sim traffic analysis along this segment of Ortega
Highway to assess traffic operations in this area as may be affected by the proposed
Vesting Tentative Tract Map 15609 — Pacific Pointe Development.
The original draft scope of work in our April 18, 2001 proposal did not include this scope
of work item. In order to accommodate this work, RK ENGINEERING GROUP, INC.
would request a budget modification of $3,000 to accommodate the additional work.
This type of assessment requires much more detailed operations data, including
specific traffic signal timing/phasing, geometric analysis including length of left tum
pockets for it to be effective.
If you would like us to do this additional work, sign this letter, make a copy for your files
and return this signed original to our office. It is my understanding that you are
processing a purchase order for the original scope of work, and I would request that this
additional scope and budget be added to that purchase order. If you have any
questions, please give me a call at (949) 474-0809.
Respectfully submitted
RK ENGINEERING GROUP, INC.
Robert Kahn, P.E.
Principal
1"101 dove street, suite 170
newport heath, califormu o,6Ge
tel 949.474 0809 fax 9414-4 M01
Ir 1n :�.�.rl:cim.nmcis I'M
Mr. Alan Oswald
CITY OF SAN JUAN CAPISTRANO
May 2, 2001
Page 2
Registered Civil Engineer 20285
Registered Traffic Engineer 0555
RK:kd/288
JN:0907-01-01
Attachment
CONTRACT APPROVAL:
Approved by:
Title:
Firm: CITY OF SAN JUAN CAPISTRANO
Date:
rrr.houmim
gineering
October 17, 2001
Mr. Alan Oswald
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
transportation planning • traffic engineering
acoustical / air quality studies
CCE0VE
OCT 19
2001 D
CITY OF SAN JUAN CAPISTRANO
ENGINEERING DEPARTMENT
Subject: Pacific Point Revised (Vesting Tentative Tract Map 15609) Traffic
Impact Study New Scope of Work Item
t�Z F i'i fL l r i�a�^f.7 R A
INTRODUCTION
Based upon our conversation, RK ENGINEERING GROUP, INC. is pleased to submit
this proposed amendment agreement to provide a revised traffic impact study pursuant
to the City's Administrative Policy 310 for the proposed Pacific Point (Vesting Tentative
Tract Map 15609) project.
The project has been revised and now consists of 436 dwelling units and an elementary
school. The same intersections and links, as in the previous scope of work, will be
analyzed for all three scenarios (existing, existing plus project, and existing plus project
plus cumulative projects).
New traffic model runs will be obtained from Austin -Foust & Associates, Inc. for two
scenarios: (1) with Valle Road connection and Forrester Ranch connection to La Novia
Avenue and (2) with Valle Road connection but without Forrester Ranch connection to
La Novia Avenue.
The City provided new intersection counts that will be used for the 1-5 Freeway Ramps
at Ortega Highway. The Synchro Analysis will be prepared for Ortega Highway
between Del Obispo and 1-5 Freeway northbound ramps for all three scenarios.
SCOPE OF WORK
The following Scope of Work is proposed by RK ENGINEERING GROUP, INC. for this
study effort:
1. Discuss the project with representatives of the CITY OF SAN JUAN CAPISTRANO.
I M1 (10W SU'oct, Suit(' 370
EXHIBIT B '1')0) 1/ (.iiirr,947
iol ��v�. n�.oaov fax <) r�.a7.F oeo_>
http://www. rkrng i ncor cram
Mr. Alan Oswald
CITY OF SAN JUAN CAPISTRANO
October 17, 2001
Page 2
2. Discuss and obtain new model runs from Austin -Foust and Associates, Inc. for two
conditions: (1) with Valle Road connection and Forrester Ranch connection to La
Novia Avenue and (2) with Valle Road connection but without Forrester Ranch
connection to La Novia Avenue.
3. Obtain new intersection counts from the City for the 1-5 Freeway ramps at Ortega
Highway from the City and analyzed existing conditions and the future scenarios
with new counts.
4. Determine the new project's trip generation, trip distribution and traffic assignment to
the adjoining roadway system using the new land use assumptions.
5. Determine existing plus project traffic impacts and level of service at the 17 study
area intersections.
6. Determine existing plus project traffic impacts and level of service at up to eleven
(11) study area links.
7. Obtain buildout traffic model runs from the City's consultant with the proposed
project.
8. Determine the project trip distribution from the new select zone run of the City's
traffic model.
9. Determine traffic impacts and level of service at the study area intersections for
buildout conditions with and without the project.
10. Determine buildout traffic link impacts and level of service with and without the
project at the study area links.
11. Review alternative circulation design that would provide unrestricted extension of a
public street connection to Valle Road within the boundaries of the Pacific Point
portion of the Planned Community.
12. Review project access.
13. Review on-site circulation.
14. Prepare a screencheck draft traffic report for City review.
15. Review the City comments on the screencheck draft report and revise accordingly.
16.Attend two staff meetings, two Environmental administrator meetings, one
transportation commission meeting, one planning committee meeting and one City
Council meeting.
Mr. Alan Oswald
CITY OF SAN JUAN CAPISTRANO
October 17, 2001
Page 3
17. Prepare Syncho Analysis of Ortega Highway between Del Obispo Street and 1-5
Freeway northbound ramps for existing, existing plus project and cumulative
conditions.
PROFESSIONAL FEES
The fee for the work outlined in this proposal is based upon personnel charges plus
direct expenses as indicated in the attached Exhibit A. The estimated fee to accomplish
the above Scope of Work is as follows:
• Traffic Analysis/Report and Meetings = $17,600.00
• Two Sets of Traffic Model Runs with Select
Zone Runs = $ 3,300.00
• Revised Synchro Analysis for Three Time Frames= $ 2,200.00
Subtotal = $23,100.00
Original Budget = $26,000.00
Amendment No. 1 = $ 3,000.00
Subtotal Approved Budget
Billed to Date
_ $21,500.00
Remaining Budget = $ 7,500.00
Additional Budget Required = $15,600.00
If an expanded scope of work is required, RK ENGINEERING GROUP, INC. will provide
an additional proposal for that work.
Three copies (two bound and one original for the client's use) of the project report would
be prepared. Monthly billings for RK ENGINEERING GROUP, INC. will be based upon
the attached Exhibit A - BILLING RATES FOR RK ENGINEERING GROUP, INC.
The proposed fee does include attendance at five (5) public hearings/meetings, which
may be required to secure approval of the project. If additional meetings are required
and requested, RK ENGINEERING GROUP, INC. would be pleased to attend these
meetings and billing would be based upon the billing rates included in Exhibit A. Night
meetings will be billed at 1.5 times our normal rates.
The Client agrees to limit the Design Professional's liability to the Client and to all
construction Contractors and Subcontractors on the project, due to the Design
Professional's negligent acts, errors, or omissions, such that the total aggregate liability
of the Design Professional to all those named shall not exceed $50,000 or the Design
Professional's total fee for services rendered on this project, whichever is greater.
Mr. Alan Oswald
CITY OF SAN JUAN CAPISTRANO
October 17, 2001
Page 4
In the event that a lawsuit is brought for the enforcement of any of the terms of this
agreement, the prevailing party should be entitled to attorney fees and costs in addition
to any damages. This agreement can be terminated by either party based upon a
written request to terminate the work. The client will pay RK ENGINEERING GROUP,
INC. for all work completed prior to the termination of the work.
TIME SCHEDULE
It is estimated that the Screencheck Draft traffic report will be prepared within four (4)
weeks of notice to proceed. The draft report will be provided within one week of receipt
of City comments on the Screencheck Draft. The final report will be prepared within one
week of the Environmental Administrative action.
QUALIFICATIONS
RK ENGINEERING GROUP, INC. is located in Newport Beach, California and
specializes in transportation planning and traffic/acoustical engineering for
governmental agencies and the business community. The firm principals and
associates have over 50 years of combined engineering and planning experience
throughout Southern California at the regional, local and individual project levels. The
experience of the firm's personnel in transportation planning and traffic/acoustical
engineering provides the special skills necessary for determining practical and
meaningful traffic solutions.
This letter can serve as a Memorandum of Agreement and our authorization to proceed.
Please sign one copy and return it to us for our files. We are looking forward to serving
you on this project. This proposal is valid for sixty days, if signed by the client. If you
have any questions regarding this proposal, please give me a call at (949) 474-0809.
Respectfully submitted,
RK ENGINEERING GROUP, INC.
Robert Kahn, P.E.
Principal
Registered Civil Engineer 20285
Registered Traffic Engineer 0555
RK:rd/577
JN:0907-01-01
Attachment
CONTRACT APPROVAL:
Approved by:
Title:
Firm: CITY OF SAN JUAN CAPISTRANO
Date:
EXHIBIT A
BILLING RATES FOR RK ENGINEERING GROUP, INC.
Compensation for Services
The Consultants Billing rates for services are as follows:
Position Hourly Rate
Principal $140.00
Senior Associate $ 110.00
Associate $ 100.00
Senior Engineer/Planner/Senior Designer $ 80.00
Engineer/Planner $ 70.00
Assistant Engineer/Planner $ 60.00
Senior Technician
$ 50.00
Engineering Technician II
$ 40.00
Engineering Technician 1
$ 35.00
Engineering Aide
$ 30.00
Administrative Assistant $ 40.00
Administrative Aide $ 35.00
Clerical Aide $ 30.00
General
(1) Reimbursable direct costs, such as reproduction, supplies, messenger service, long-distance tele-
phone calls, travel and traffic counts will be billed at cost plus ten (10) percent.
(2) Hourly rates apply to work time, travel time and time spent at public hearings and meetings. For
overtime work, the above rates may be increased 50 percent.
(3) Client payment for professional services is not contingent upon the client receiving payment from
other parties.
(4) Billing statements for work will be submitted monthly. Statements are payable within thirty (30)
days of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be
subject to interest at the maximum permitted by law.
September 11, 2001