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02-0115_RK ENGINEERING GROUP, INC._Agreement AmdAMENDATORY AGREEMENT This Amendatory Agreement is made this `3ay of January, 2002, by and between the City of San Juan Capistrano, hereinafter referred to as "CITY", and RK Engineering Group, Inc., hereinafter referred to as "CONSULTANT". Whereas, CITY and CONSULTANT entered into an agreement dated August 10, 2001, for consultant services to perform the traffic study in conjunction with the EIR preparation for proposed Vesting Tentative Tract Map (VTTM) 15609, "Pacific Point/Sun Cal" and amendment to the Forster Canyon Planned Community Comprehensive Development Plan; and Whereas, the CONSULTANT and the CITY hereby desire to amend the agreement to include the additional tasks set forth in Exhibit B, attached and incorporated by reference; and Whereas, the total compensation forthe additional tasks set forth in Exhibit B of this amendatory agreement shall not exceed Fifteen Thousand Six Hundred Dollars ($15,600.00); and Whereas, the total compensation for the August 10, 2001 agreement's scope of work tasks totaling Twenty -Nine Thousand Dollars ($29,000.00) and the additional tasks set forth in Exhibit B of this amendatory agreement totaling Fifteen Thousand Six Hundred Dollars ($15,600.00) shall not exceed Forty -Four Thousand Six Hundred Dollars ($44,600.00). NOW, THEREFORE, BE IT RESOLVED between CITY and CONSULTANT as follows: Section 1. Amend Section 1 of page 1 of the August 10, 2001 personal services agreement to read: "Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibits A and B, attached and incorporated herein by reference." Section 2. Amend Section 3 of Page 1 of the August 10, 2001 personal services agreement to read: "Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this project shall not exceed Forty -Four Thousand Six Hundred Dollars ($44,600.00), as set forth in Exhibits A and B, attached and incorporated herein by reference." Section 3. All other terms and conditions of said agreements shall remain in full force and effect. ATTEST: 4ar ret R. Monahan, City Clerk APPROVED AS TO FORM: John R. Shaw, City -Attorney CITY OF SAN JUAN CAPISTRANO :n e Sc*orough, City Manager RK ENGINEERING GROUP, INC. Robert Kahn, Principal IPZ engineering group, inc. April 18, 2001 Mr. Alan Oswald CITY OF SAN JUAN CAPISTRANO 32400 Paseo Adelanto San Juan Capistrano, CA 92675 transportation planning • traffic engineering acoustical / air quality studies C E0 APR 23 X01 Subject: Vesting Tentative Tract Map 15509 — Pacific Point Traffic Impact Study Dear Mr. Oswald: RK ENGINEERING GROUP, INC. is pleased to submit this proposed Agreement to provide a traffic impact study pursuant to the City's Administrative Policy 310 for the proposed vesting Tentative Tract Map 15609 — Pacific Point. The project consists of a request for the approval to modify vesting Tentative Tract Map 15609 — Pacific Point Planned Community to increase the currently approved dwelling units from a maximum of 350 dwelling units to a maximum of 482 dwelling units and increase of 132 dwelling units. There will be a general redistribution of dwelling units from the approved plan throughout the development. In addition to the redistribution of dwelling units, Parcel 6 and 9 will be redesignated for school and recreation uses. The 32 dwelling units previously within Parcel 6 will part of the general redistribution of dwelling units. In addition, an"alternative circulation design will be evaluated for requiring an unrestricted extension of a public street connection to divide a road within Pacific Point portion of the Planned Community. The traffic study will be prepared consistent with Administrative Policy 310. The following study area intersections will be evaluated using both ICU and HCM methods based upon the City's minimum Level of Service D for the general plan growth management element: 1. Ortega Highway / Del Obispo Street 2. Ortega Highway/ 1-5 Southbound Ramps 3. Ortega Highway / 1-5 Northbound Ramps 4. Del Obispo Street / Alipaz Street 5. Del Obispo Street / Paseo Adelanto 6. Del Obispo Street / Camino Capistrano 7. Camino Capistrano / San Juan Creek Road 8. Camino Capistrano 11-5 Southbound Ramps i im dove street, suite 470 EXHIBIT Anewport beach, cah&ornia 1)2660 tel 949.474.0809 fax 949.47•+.090 http:/hv�%wrkcnflinoer( mi Mr. Alan Oswald CITY OF SAN JUAN CAPISTRANO April 18, 2001 Page 2 9. Camino Capistrano / Stonehill Drive 10. San Juan Creek Road / Valle Road 11. San Juan Creek Road / La Novia Avenue 12. La Novia Avenue / Calle Arroyo 13. La Novia Avenue / Ortega Highway 14. La Novia Avenue / Forster Canyon Drive 15. La Novia Avenue / Valle Road / 1-5 Northbound Ramps 16. Camino Las Ramblas / Via California 17. Camino Las Ramblas / Via De Agua All traffic counts were taken within one year of notice to proceed for the traffic study. An analysis of level of service using lane capacity analysis methodology will also be prepared. The following links will be based on the City's minimum Level of Service C standards, based upon the general plan growth management element: 1. Valle Road, La Novia Avenue south to Project 2. Valle Road, San Juan Creek Road to La Novia Avenue 3. San Juan Creek Road, Camino Capistrano to Valle Road 4. San Juan Creek Road, Valle Road to La Novia Avenue 5. La Novia Avenue, San Juan Creek Road to Calle Arroyo 6. Camino Capistrano, San Juan Creek Road to 1-5 Southbound Ramps 7. Camino Capistrano, 1-5 Southbound Ramps South 1700 feet 8. Del Obispo Street, Camino Capistrano to Paseo Adelanto 9. Del Obispo Street, Paseo Adelanto to Alipaz Street 10. Camino Las Ramblas, Via California to I-5 Northbound Ramps 11. Via California, Camino Las Ramblas to Calle Bienvenido Up to four (4) additional links and six (6) additional intersections will be included in the project's Scope of Work/project to be determined by the City subsequent to the completion of the trip generation, trip distribution and project impact evaluation section of the traffic report. The traffic study will evaluate existing, existing plus project and existing plus project plus cumulative scenario. The existing plus project plus cumulative scenario will be based upon the City's general plan buildout analysis including the proposed project. This will be based upon the City's general plan buildout traffic model and alternative circulation design which would provide an unrestricted extension of a public street connection to Valle Road within the boundaries of Pacific Point portion of the Planned Community will also be evaluated. Mr. Alan Oswald CITY OF SAN JUAN CAPISTRANO April 18, 2001 Page 3 SCOPE OF WORK The following Scope of Work is proposed by RK ENGINEERING GROUP, INC. for this study effort: 1. Discuss the project with representatives of the CI , 'OF SAN JUAN CAPISTRANO. 2. Field review the site to determine existing conditions. 3. Obtain AM/PM peak hour intersection counts at the 17 study area intersections and the potentially six (6) additional intersections and determine existing levels of service. 4. Obtain 24-hour traffic counts at the eleven (11) roadway links plus four (4) additional links to be determined by the City and determine existing levels of service using Link Capacity Analysis Methodology. 5. Determine the project's trip generation, trip distribution and traffic assignment to the adjoining roadway system. 6. Determine existing plus project traffic impacts and level of service at the 17 study area intersections plus six (6) potential intersections. 7. Determine existing plus project traffic impacts and level of service at up to eleven (11) study area links plus four (4) additional links. 8. Obtain buildout traffic model run from the City's consultant with the proposed project. 9. Determine the project trip distribution from a select zone run of the City's traffic model. 10. Determine traffic impacts and level of service at the study area intersections for buildout conditions with and without the project. 11. Determine buildout traffic link impacts and level of service with and without the project at the study area links. 12. Review alternative circulation design that would provide unrestricted extension of a public street connection to Valle Road within the boundaries of the Pacific Point portion of the Planned Community. 13. Review project access. Mr. Alan Oswald CITY OF SAN JUAN CAPISTRANO April 18, 2001 Page 4 14. Review on-site circulation. 15. Prepare screencheck draft traffic report for City review. 16. Review the City comments on the screencheck draft report and revise accordingly. 17,Attend three staff meetings, two Environmental administrator meetings, one transportation commission meeting, one planning committee meeting and one City Council meeting. PROFESSIONAL FEES The fee for the work outlined in this proposal is based upon personnel charges plus direct expenses as indicated in the attached Exhibit A. The estimated fee to accomplish the above Scope of Work is $26,000.00. If an expanded scope of work is required, RK ENGINEERING GROUP, INC. will provide an additional proposal for that work. Three copies (two bound and one original for the client's use) of the project report would be prepared. Monthly billings for RK ENGINEERING GROUP, INC. will be based upon the attached Exhibit A - BILLING RATES FOR RK ENGINEERING GROUP, INC. The proposed fee does not include attendance at public hearings/meetings, which may be required to secure approval of the project. If these are required and requested, RK ENGINEERING GROUP, INC. would be pleased to attend these meetings and billing would be based upon the billing rates included in Exhibit A. The Client agrees to limit the Design Professional's liability to the Client and to all construction Contractors and Subcontractors on the project, due to the Design Professional's negligent acts, errors, or omissions, such that the total aggregate liability of the Design Professional to all those named shall not exceed $50,000 or the Design Professional's total fee for service:, rendered on this project, whichever is greater. In the event that a lawsuit is brought for the enforcement of any of the terms of this agreement, the prevailing party should be entitled to attorney fees and costs in addition to any damages. This agreement can be terminated by either party based upon a written request to terminate the work. The client will pay RK ENGINEERING GROUP, INC. for all work completed prior to the determination of the work. TIME SCHEDULE It is estimated that the Screencheck Draft traffic report will be prepared within five (5) weeks of notice to proceed. The draft report will be provided within one week of receipt Mr. Alan Oswald CITY OF SAN JUAN CAPISTRANO April 18, 2001 Page 5 of City comments on the Screencheck Draft. The final report will be prepared within one week of the Environmental Administrative action. QUALIFICATIONS RK ENGINEERING GROUP, INC. is located in Newport Beach, California and specializes in transportation planning and trafficlacoustical engineering for governmental agencies and the business community. The firm principals and associates have over 50 years of combined engineering and planning experience throughout Southern California at the regional, local and individual project levels. The experience of the firm's personnel in transportation planning and traffic/acoustical engineering provides the special skills necessary for determining practical and meaningful traffic solutions. This letter can serve as a Memorandum of Agreement and our authorization to proceed. Please sign one copy and return it to us for our files. We are looking forward to serving you on this project. This proposal is valid for sixty days, if signed by the client. If you have any questions regarding this proposal, please give me a call at (949) 474-0809. Respectfully submitted RK ENGINEERING GROUP, INC. Robert Kahn, P.E. Principal CONTRACT APPROVAL: Registered Civil Engineer 20285 Approved by: Registered Traffic Engineer 0555 Title: Firm: RK:wg/264 JN:0907-01-01 Date: Attachment CITY OF SAN JUAN CAPISTRANO EXHIBIT A BILLING RATES FOR RK ENGINEERING GROUP, INC. Compensation for Services The Consultants Billing rates for services are as follows: Position Hourly Rate Principal $130.00 Senior Associate $ 100.00 Associate $ 90.00 Senior Engineer/Planner/Senior Designer $ 75.00 Engineer/Planner $ 70.00 Assistant Engineer/Planner $ 60.00 Senior Technician $ 50.00 Engineering Technician II $ 40.00 Engineering Technician 1 $ 35.00 Engineering Aide $ 30.00 Administrative Assistant $ 40.00 Administrative Aide $ 35.00 Clerical Aide $ 30.00 General (1) Reimbursable direct costs, such as reproduction, supplies, messenger service, long-distance tele- phone calls, travel and traffic counts will be billed at cost plus ten (10) percent. (2) Hourly rates apply to work time, travel time and time spent at public hearings and meetings. For overtime work, the above rates may be increased 50 percent. (3) Client payment for professional services is not contingent upon the client receiving payment from other parties. (4) Billing statements for work will be submitted monthly. Statements are payable within thirty (30) days of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be subject to interest at the maximum permitted by law. January 2, 2001 rr r.1 engineering group, inc. May 2, 2001 transportation planning • traffic engineering acou=tical / air quality studies E 4E Mr. Alan Oswald �I MW 3 0 CITY OF SAN JUAN CAPISTRANO 32400 Paseo Adelanto CITY OF SAN JUAN CAPISTRANO San Juan Capistrano, CA 92675 ENGINEERING DEPARTMENT Subject: VQgting Tentative Tract Map 15609 — Pacific Pointe Traffic Impact Study Additional Scope of Work Item Dear Mr. Oswald: Based upon our recent telephone conversation, you have requested additional traffic operations analysis along Ortega Highway from Del Obispo Street to the 1-5 northbound on/off-ramps with respect to the proposed Vesting Tentative Tract Map 15609 — Pacific Pointe Traffic Impact Study. You have requested an additional scope of work item which would include a Synchro-Sim traffic analysis along this segment of Ortega Highway to assess traffic operations in this area as may be affected by the proposed Vesting Tentative Tract Map 15609 — Pacific Pointe Development. The original draft scope of work in our April 18, 2001 proposal did not include this scope of work item. In order to accommodate this work, RK ENGINEERING GROUP, INC. would request a budget modification of $3,000 to accommodate the additional work. This type of assessment requires much more detailed operations data, including specific traffic signal timing/phasing, geometric analysis including length of left tum pockets for it to be effective. If you would like us to do this additional work, sign this letter, make a copy for your files and return this signed original to our office. It is my understanding that you are processing a purchase order for the original scope of work, and I would request that this additional scope and budget be added to that purchase order. If you have any questions, please give me a call at (949) 474-0809. Respectfully submitted RK ENGINEERING GROUP, INC. Robert Kahn, P.E. Principal 1"101 dove street, suite 170 newport heath, califormu o,6Ge tel 949.474 0809 fax 9414-4 M01 Ir 1n :�.�.rl:cim.nmcis I'M Mr. Alan Oswald CITY OF SAN JUAN CAPISTRANO May 2, 2001 Page 2 Registered Civil Engineer 20285 Registered Traffic Engineer 0555 RK:kd/288 JN:0907-01-01 Attachment CONTRACT APPROVAL: Approved by: Title: Firm: CITY OF SAN JUAN CAPISTRANO Date: rrr.houmim gineering October 17, 2001 Mr. Alan Oswald CITY OF SAN JUAN CAPISTRANO 32400 Paseo Adelanto San Juan Capistrano, CA 92675 transportation planning • traffic engineering acoustical / air quality studies CCE0VE OCT 19 2001 D CITY OF SAN JUAN CAPISTRANO ENGINEERING DEPARTMENT Subject: Pacific Point Revised (Vesting Tentative Tract Map 15609) Traffic Impact Study New Scope of Work Item t�Z F i'i fL l r i�a�^f.7 R A INTRODUCTION Based upon our conversation, RK ENGINEERING GROUP, INC. is pleased to submit this proposed amendment agreement to provide a revised traffic impact study pursuant to the City's Administrative Policy 310 for the proposed Pacific Point (Vesting Tentative Tract Map 15609) project. The project has been revised and now consists of 436 dwelling units and an elementary school. The same intersections and links, as in the previous scope of work, will be analyzed for all three scenarios (existing, existing plus project, and existing plus project plus cumulative projects). New traffic model runs will be obtained from Austin -Foust & Associates, Inc. for two scenarios: (1) with Valle Road connection and Forrester Ranch connection to La Novia Avenue and (2) with Valle Road connection but without Forrester Ranch connection to La Novia Avenue. The City provided new intersection counts that will be used for the 1-5 Freeway Ramps at Ortega Highway. The Synchro Analysis will be prepared for Ortega Highway between Del Obispo and 1-5 Freeway northbound ramps for all three scenarios. SCOPE OF WORK The following Scope of Work is proposed by RK ENGINEERING GROUP, INC. for this study effort: 1. Discuss the project with representatives of the CITY OF SAN JUAN CAPISTRANO. I M1 (10W SU'oct, Suit(' 370 EXHIBIT B '1')0) 1/ (.iiirr,947 iol ��v�. n�.oaov fax <) r�.a7.F oeo_> http://www. rkrng i ncor cram Mr. Alan Oswald CITY OF SAN JUAN CAPISTRANO October 17, 2001 Page 2 2. Discuss and obtain new model runs from Austin -Foust and Associates, Inc. for two conditions: (1) with Valle Road connection and Forrester Ranch connection to La Novia Avenue and (2) with Valle Road connection but without Forrester Ranch connection to La Novia Avenue. 3. Obtain new intersection counts from the City for the 1-5 Freeway ramps at Ortega Highway from the City and analyzed existing conditions and the future scenarios with new counts. 4. Determine the new project's trip generation, trip distribution and traffic assignment to the adjoining roadway system using the new land use assumptions. 5. Determine existing plus project traffic impacts and level of service at the 17 study area intersections. 6. Determine existing plus project traffic impacts and level of service at up to eleven (11) study area links. 7. Obtain buildout traffic model runs from the City's consultant with the proposed project. 8. Determine the project trip distribution from the new select zone run of the City's traffic model. 9. Determine traffic impacts and level of service at the study area intersections for buildout conditions with and without the project. 10. Determine buildout traffic link impacts and level of service with and without the project at the study area links. 11. Review alternative circulation design that would provide unrestricted extension of a public street connection to Valle Road within the boundaries of the Pacific Point portion of the Planned Community. 12. Review project access. 13. Review on-site circulation. 14. Prepare a screencheck draft traffic report for City review. 15. Review the City comments on the screencheck draft report and revise accordingly. 16.Attend two staff meetings, two Environmental administrator meetings, one transportation commission meeting, one planning committee meeting and one City Council meeting. Mr. Alan Oswald CITY OF SAN JUAN CAPISTRANO October 17, 2001 Page 3 17. Prepare Syncho Analysis of Ortega Highway between Del Obispo Street and 1-5 Freeway northbound ramps for existing, existing plus project and cumulative conditions. PROFESSIONAL FEES The fee for the work outlined in this proposal is based upon personnel charges plus direct expenses as indicated in the attached Exhibit A. The estimated fee to accomplish the above Scope of Work is as follows: • Traffic Analysis/Report and Meetings = $17,600.00 • Two Sets of Traffic Model Runs with Select Zone Runs = $ 3,300.00 • Revised Synchro Analysis for Three Time Frames= $ 2,200.00 Subtotal = $23,100.00 Original Budget = $26,000.00 Amendment No. 1 = $ 3,000.00 Subtotal Approved Budget Billed to Date _ $21,500.00 Remaining Budget = $ 7,500.00 Additional Budget Required = $15,600.00 If an expanded scope of work is required, RK ENGINEERING GROUP, INC. will provide an additional proposal for that work. Three copies (two bound and one original for the client's use) of the project report would be prepared. Monthly billings for RK ENGINEERING GROUP, INC. will be based upon the attached Exhibit A - BILLING RATES FOR RK ENGINEERING GROUP, INC. The proposed fee does include attendance at five (5) public hearings/meetings, which may be required to secure approval of the project. If additional meetings are required and requested, RK ENGINEERING GROUP, INC. would be pleased to attend these meetings and billing would be based upon the billing rates included in Exhibit A. Night meetings will be billed at 1.5 times our normal rates. The Client agrees to limit the Design Professional's liability to the Client and to all construction Contractors and Subcontractors on the project, due to the Design Professional's negligent acts, errors, or omissions, such that the total aggregate liability of the Design Professional to all those named shall not exceed $50,000 or the Design Professional's total fee for services rendered on this project, whichever is greater. Mr. Alan Oswald CITY OF SAN JUAN CAPISTRANO October 17, 2001 Page 4 In the event that a lawsuit is brought for the enforcement of any of the terms of this agreement, the prevailing party should be entitled to attorney fees and costs in addition to any damages. This agreement can be terminated by either party based upon a written request to terminate the work. The client will pay RK ENGINEERING GROUP, INC. for all work completed prior to the termination of the work. TIME SCHEDULE It is estimated that the Screencheck Draft traffic report will be prepared within four (4) weeks of notice to proceed. The draft report will be provided within one week of receipt of City comments on the Screencheck Draft. The final report will be prepared within one week of the Environmental Administrative action. QUALIFICATIONS RK ENGINEERING GROUP, INC. is located in Newport Beach, California and specializes in transportation planning and traffic/acoustical engineering for governmental agencies and the business community. The firm principals and associates have over 50 years of combined engineering and planning experience throughout Southern California at the regional, local and individual project levels. The experience of the firm's personnel in transportation planning and traffic/acoustical engineering provides the special skills necessary for determining practical and meaningful traffic solutions. This letter can serve as a Memorandum of Agreement and our authorization to proceed. Please sign one copy and return it to us for our files. We are looking forward to serving you on this project. This proposal is valid for sixty days, if signed by the client. If you have any questions regarding this proposal, please give me a call at (949) 474-0809. Respectfully submitted, RK ENGINEERING GROUP, INC. Robert Kahn, P.E. Principal Registered Civil Engineer 20285 Registered Traffic Engineer 0555 RK:rd/577 JN:0907-01-01 Attachment CONTRACT APPROVAL: Approved by: Title: Firm: CITY OF SAN JUAN CAPISTRANO Date: EXHIBIT A BILLING RATES FOR RK ENGINEERING GROUP, INC. Compensation for Services The Consultants Billing rates for services are as follows: Position Hourly Rate Principal $140.00 Senior Associate $ 110.00 Associate $ 100.00 Senior Engineer/Planner/Senior Designer $ 80.00 Engineer/Planner $ 70.00 Assistant Engineer/Planner $ 60.00 Senior Technician $ 50.00 Engineering Technician II $ 40.00 Engineering Technician 1 $ 35.00 Engineering Aide $ 30.00 Administrative Assistant $ 40.00 Administrative Aide $ 35.00 Clerical Aide $ 30.00 General (1) Reimbursable direct costs, such as reproduction, supplies, messenger service, long-distance tele- phone calls, travel and traffic counts will be billed at cost plus ten (10) percent. (2) Hourly rates apply to work time, travel time and time spent at public hearings and meetings. For overtime work, the above rates may be increased 50 percent. (3) Client payment for professional services is not contingent upon the client receiving payment from other parties. (4) Billing statements for work will be submitted monthly. Statements are payable within thirty (30) days of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be subject to interest at the maximum permitted by law. September 11, 2001