02-0415_IMPACT SCIENCES_Amendatory AgreementAMENDATORY AGREEMENT
This Amendatory Agreement is made this 1� day of April, 2002, by and
between the City of San Juan Capistrano, hereinafter referred to as "CITY", and
IMPACT SCIENCES, hereinafter referred to as "CONSULTANT".
Whereas, CITY and CONSULTANT entered into an agreement dated May 24,
2001 for consultant services to prepare a Supplemental Environmental Impact Report
for Pacific Point (General Plan Amendment, CDP/Zone Change, and Vesting Tentative
Tract Map) on behalf of the CITY; and
Whereas, the CONSULTANT and the CITY hereby desire to amend the
agreement to extend the term of the agreement from March 9, 2002 to December 31,
2002, and include the additional tasks set forth in Exhibit 1, attached and incorporated
by reference; and
Whereas, the total compensation for the additional tasks set forth in Exhibit 1 of
this amendatory agreement shall not exceed Six Thousand, Five Hundred Sixty -Five
Dollars ($6,565.00); and
Whereas, the total compensation for the May 24, 2001 agreement's scope of
work tasks and the additional tasks set forth in Exhibit 1 of this amendatory agreement
shall not exceed Thirty -Eight Thousand, Three Hundred Sixty Dollars ($38,360.00); and
NOW, THEREFORE, BE IT RESOLVED between CITY and CONSULTANT as
follows:
Section 1. Amend Section 1 of page 1 of the May 24, 2001 personal services
agreement to read:
"Section 1. Scope of Work.
The scope of work to be performed by Consultant shall consist of
those tasks as set forth in Exhibit A and Exhibit 1, and pursuant to the
payment schedule as set forth in Exhibit B, attached and incorporated
herein by reference."
Section 2. Amend Section 2 of Page 1 of the May 24, 2001 personal services
agreement to read:
"Section 2. Term.
This Agreement shall commence on the effective date of this
Agreement and services required hereunder shall be completed by no
later than December 31, 2002."
Section 3. Amend Section 3 of Page 1 of the May 24, 2001 personal services
agreement to read:
"Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this project
shall not exceed Thirty -Eight Thousand, Three Hundred Sixty Dollars
($38,360.00), as set forth in Exhibit A and Exhibit 1, attached and
incorporated herein by reference."
Section 4. All other terms and conditions of said agreements shall remain in full
force and effect.
CITY OnAN JUAN CAPISTRANO
M
Manager
By:
Consultant
ATTEST:
t2_
�aret R. Monahan, City Clerk
APPROVED AS TO FORM:
John R. Sh w, City Attorney
RECEIVED
IMPACT SCIE610ES MAR 8 2001
30343 Canwood Street, Suite 210 PLANNING DEPT.
Agoura Hills, California 91301'
Telephone (818) 879-1100 FAX(818)879-1440
impsci®impacociences.com
March 5, 2001
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, California 92675
Attn: Mr. C. J. Amstrup
Re: Revised Scope of Work and Budget Estimate to prepare a Supplemental
Environmental Impact Report for Pacific Point (General Plan Amendment,
CDP/Zone Change, and Vesting Tentative Tract Map)
Dear Mr. Amstrup:
Impact Sciences is please to submit a revised scope of work and budget estimate to
prepare the Supplemental Environmental Impact Report (SEIR) for Pacific Point, Final
Environmental Impact Report (State Clearinghouse No. 89010046).
Our intertt-fs not to "re -invent the wheel" but to use as much information previously
prepared as possible. We will use the following information for preparation of the SEIR
as appropriate:
• Supplemental Environmental Impact Report to Pacific Point. Culbertson, Adams &
Associates, Inc., October 1999.
• Development Agreement for the Pacific Point Project, August 6, 1992.
• Vesting Tentative Tract Map No. 15609.
(Forster Canyon Planned Community) and Pacific Point EIR, prepared by
Culbertson, Adams & Associates, Inc., June 1999.
Since our original proposal the project applicant has changed the project application
considerably to the point that some of the previously submitted documentation
supporting the project may now not be applicable.
Based upon our meeting with the project's representative on February 16, 2001, we
understand that most if not all of the planning areas within the Pacific Point
development (Tentative Tract 15609) have changed as a result of proposed modifications
to the project site due to geologic conditions. As a result overall densities have changed
as well as a proposed increase in the overall unit count for the site. Our previous
proposal focused upon the Harbor Vista residential portion of the site, which was
originally approved for research and development by the City Council in 1981.
Based upon previously prepared environmental documentation, we suggest that the
SEIR contain the following components and chapters:
0r1,,.: IH N011 111' 11. �.,,, EXHIBIT A
Mr. C.J. Amstrup
March 5, 2001
Page 2
Introduction
Project Description
Environmental Analysis
Land Use
Geotechnical Resources
Public Utilities/ Water Supply
Air Quality
Transportation/Circulation
- - Biological Resources
r Noise
Aesthetics
Organizations and Persons Consulted
References
We understand that the project applicant will be submitting a noise study prepared by
Mestre Greve addressing the noise impacts of the Harbor Vista neighborhood. This noise
study should also include proposed mitigation that is necessary to satisfy the City's
Noise Element and Ordinance. As a part of this proposal it is understood that the City
will coordinate with Robert Kahn to update the traffic model and subsequent
conclusions. Due to the tremendous volume of geologic reports prepared for the project
site, it was agreed that the City's geologic consultant would prepare a summary report
outlining the conclusions of the geologic investigations. This summary report would also
include a statement that the City considers the geologic materials prepared to date
adequate for the level of study necessary for environmental review. Lastly, Culbertson
Adams & Associates will prepare a complete project description including a summary of
all proposed planning areas, proposed units and proposed density. A summary chart
should be prepared presenting this information in a comparative manner to the
approved General Plan designations adopted for the site in 1981, zoning and the recently
approved City-wide General Plan.
A visual simulation will be prepared showing Parcel 8 developed with research and
development uses as compared to -the proposed residential units. Care will be taken to
situate the units as allowed under the proposed CDP regulations for the Harbor Vista
Residential units. Visual simulations will use prototype housing similar to design models
that have been forwarded to us by the applicant's representatives.
We understand that the project applicant is anxious to proceed with preparation of the
Supplemental EIR. We will prepare an Administrative Screencheck EIR four weeks after
receipt of all of the above noted information. We will not have our visual simulation
expert begin work on the project until we all concur with the results and mitigation
measures outlined in the noise study. We can accomplish this task, however, with a
conference call. We anticipate that the City will require a minimum one-week review of
the Administrative Draft SEIR.
Given her familiarity with the project site and the community, Ms. Susan Tebo will
prepare or direct the entire SEIR. Mr. Thomas Worthington will conduct principal peer
Mr. C.J. Amstrup
March 5, 2001
Page 3
review. Their qualifications and resumes are on file with the City.
Based upon our conversations, we expect that the SEIR could be available for public
review no later than late -April 2001. However, this date is dependent upon the submittal
of the above noted information in a timely fashion. As a note, our costs for preparation of
the Supplemental EIR have increased slightly. These changes are due to several factors:
our previous scope and estimated costs were more than t.. o years old and our billing
rates have increased since that time. Additionally, our level of effort for the Land Use
section of the EIR will be increased due to the overall change in the tentative map and
subsequent land use implications. If you have any questions regarding this proposal
please do -not hesitate to contact us at your earliest convenience. Per your verbal
authorization, we will begin working on this project. However, we would require a
written agreement to be executed in approximately two weeks. If there are any additions
or modifications to the above, it will be helpful for us to know as soon as possible. We
very much look forward to working with you on this project.
INC.
Thom�th' gton Susan Tebo
Principal Senior Project Manager
PACIFIC POINT SUPPLEMENTAL EIR COQ f ESTIMATE
REVISED
EXHIBIT B
Project Initiation/
Kick -Off Meeting With Ci $105 8 $840
Subtotal $840
Introduction $105 2
$210
Pro'ect Descri tion
$105 6
$630
Geotechnical Resources
$105 24
$2,520
Transportation/Circulation
$105 B
$840
Biota
$10531
$315
Noise
$105161
$1,680
Aesthetics/Visual Resources
$105 6
$630
Utilities
$105 4
$420
Land Use/Pop. Housing
$105 12
$1,260
Air Quality _
$105 10
$1,050
Organizations/Persons
$65 1
$65
References
$65 1
$65
Subconsult—and
--__—
Tibor Karsai/Aesthetics
_ _
$3,000
Subtotal
-
(CONTINUES ON FOLLOWING PAGE)
$13,525
_
i
EXHIBIT B
PACIFIC POINT SUPPLEMENTAL EIR COST ESTIMATE
REVISED
7777
Subtotal from Previous Page
$13525
Res nse to C' Comments
$105
16
$1,680
Attendance at Env. Assessor Meetin 1
$105
8
$840
Prepare Document
$55
20
$1,100
Subtotal
1
$3.820
Plannin Commission 2
$105
10
$1,050
$175
10
$1,750
_
Ci Council 2
$105
10
$1,050
$175
10
$1,750
Subtotal —
$5 800
Res nses to Comments"
$105
24
$2,520
—
$175
8
$1,400
Pro'ect Mana ement
$105
12
$1,260
Principal Review_
$175
6
$1,050
Pre are Document
$55
8 i
$440
Gra hits
� $65
16
$1,040
Subtotal
$7,710
Reimbursables'
---- _ . — - r---- — - — - --- ----
GRAND TOTAL
O tional
Mitigabon MonitorinjProgram _ $65
Optional Total L
— — -- — —.�
This cost estimate does not include document reproduction costs
" Estimate only. Additional time required for this task will be negotiated with the City
—-
--
4
if required.
$500
$31,795
$260
$260
L c
IMPACT SCIENCES
30343 Canwood Street, Juin 210
Agoura Hills, Calif.,,,.. 91301
Telephone (818) 9791100 FAX (818) 579-1440
impsu®impactsc icncee.com
October 31, 2001
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Mr. Tom Tomlinson/Jim Bames
Re. Revised Scope of Work and Budget Estimate to prepare a Supplemental
Environmental Impact Report for Pacific Point (General Plan Amendment,
CDP/Zone Change, and Vesting Tentative Tract Map)
Dear Mr. Tomlinson and Mr_ Bames:
On October 9, 2001 we met to discuss the revised tentative tract map associated with
the Pacific Point project. We understand that the tentative map has been redesigned
based upon comments from the City of San Juan Capistrano. Additionally, the number of
lots proposed has changed as well as some of the product type to include multi -family
units.
As you are aware this project has been redesigned several times and there have been a
number of "start -stops" with regards to the preparation of environmental
documentation for the project proposals. Our previous scope of work submitted to your
office was dated March 5, 2001, which addressed the latest project design at that time.
Environmental documentation and attendance at meetings was completed to the extent
possible. However, it should be noted that not all of the tasks as outlined in the scope
of work (March 5, 2001) were completed. Work tasks were not completed because studies
were not complete (e.g. noise) or studies were not submitted to us for analysis (e.g. traffic
and 3rd party review and summation of geotechnical studies).
Consequently at this time we are submitting a revised cost estimate to update
completed environmental documentation for the recently submitted revised tentative
map composite dated September 4, 2001. You should note that where there are no costs
for an item simply means that work was not initiated from the previous scope and
additional monies are not required for that task.
We appreciate the opportunity to work with the City of San Juan Capistrano and look
forward to successfully completing the environmental documentation for the project
proposal. If you have any questions regarding our cost estimate please do not hesitate
to contact me at your earliest convenience. I look forward to hearing City Council
comments made at the upcoming work session for this item on November 6, 2001.
orr eeb 1� 1,sou, eu oA, EXHIBIT 1
Mr. Thomas Tomlinson
October 31, 2001
Page 2
Very truly yours,
IMPACT SCIENCES, INC.
&/W or
Susan Tebo
Senior Project Manager
PACIFIC POINT SUPPLEMENTAL EIR COST ESTIMATE
REVISED
BASED UPON 09-04-01 COMPOSITE
Introduction —_$105,1_ $0
-Project D $105 1 2, #10
$65 10 $650
Geotechnical Resources $0-
Transportation/Circulation- $105,
Biota $105
Noise $65 41 $260
AesthoticsNisual Resources$105 21 $210
Wilities $1051
Land 365. 24� $1,560
Air Quality $105 $0
Organizations/Persons$0
References $65 $0
Project Management $105 121 $1,260
Pn . ncipa ijoview $175 61 $1,050
Subtot at 56,5 65
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