04-0921_CAMP DRESSER & MCKEE INC._Personal Services Agreement Amd No. 4AMENDMENT NO.4 TO PERSONAL SERVICES AGREEMENT
THIS AMENDMENT is made and entered into thisay of 2004
by and between the City of San Juan Capistrano (hereinafter referred td as the "City")
and Camp Dresser and McKee Inc., (hereinafter referred to as "Consultant').
RECITALS:
WHEREAS, City and Consultant have entered into a Personal Services
Agreement dated April 2, 2002, for services for the Terminal Reservoir No. 2,
Replacement Project (CIP No. 753); and,
WHEREAS, City and Consultant have agreed to Amendment No. 1 to the
Personal Service Agreement dated September 3, 2002, for additional monitoring and
environmental services; and,
WHEREAS, City and Consultant have agreed to Amendment No. 2 to the
Personal Service Agreement dated November 5, 2002, for additional geotechnical site
investigation services; and,
WHEREAS, City and Consultant have agreed to Amendment No. 3 to the
Personal Services Agreement dated July 15, 2003, for additional land surveying,
geotechnical site investigation, environmental, hazardous materials survey, and
additional design services; and,
WHEREAS, City and Consultant agree that additional services outlined in the
cost proposal as set forth in Exhibit "A", attached and incorporated herein by reference,
are required for which extra compensation will become due.
City and Consultant mutually agree as follows:
Section 1. Additional Work
The additional scope of work to be performed by Consultant shall consist of
additional design services as set forth in Exhibit "A".
Consultant warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of
its profession.
Section 2. Additional Compensation
City hereby agrees to pay the additional sum of Two Hundred Nine Thousand
Nine Hundred Eighty -Seven Dollars, ($209,987) for a revised total contract
price of $993,374.40 to Consultant for those services performed as set forth in Exhibit
"A". These additional services to the Agreement shall commence on the effective date
of this Amendment.
Section 3. Relationship to Aareement
Except as to Sections 1 and 2 herein, all other terms and conditions of the
Agreement shall remain unchanged.
Section 4. Entire Agreement
This entire Agreement between City and Consultant with respect to those extra
services described herein, and any other understandings, oral or in writing, are hereby
superseded.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
ATTEST:
R. Monahan,
D AS TO FORM:
�� 4'��
John R SMaw, City Attorney
CITY (OF SAN
JOE SOTO,
CAMP DRESSER & MCKEE, INC.
By:,�
`a
1925 Palomar Oaks Way, Suite 300
Carlsbad, California 92008
tel: 760 438-7755
fax: 750438-7411
September 10, 2004
Mr. Peter Salgado
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, California 92675
Subject: Terminal Reservoir No. 3, Proposal for Construction Services
Dear Peter:
Camp Dresser & McKee Inc. (CDM) is pleased to offer this proposal for providing
construction support services plus the preparation of the Erosion Control Plan, the additional
Mitigation Plan, and additional design services due to the 100% review comments, to the City
of San Juan Capistrano (City) for the construction of the Terminal Reservoir No. 3. The
proposal for construction services is based on the content of the 90% submittal, which
portrays a project significantly different than originally envisioned. Our detailed fee estimate
for construction services is attached and is based on an eighteen -month construction schedule
and certain assumptions and limitations related to the support services as presented below.
Our detailed estimate for the other work items is also provided, and is found at the end of the
construction services estimate.
The total estimated cost of the services as discussed herein, including Construction Support,
Erosion Control/BMPs, the additional Mitigation Plan, and the additional design services
totals $209,987. We propose to provide Task 12 services on a time and material basis, and
Tasks 13 through 20 on a lump sum basis. Services provided on a time and material
reimbursement shall be reimbursed based on the rates shown in the attached fee estimate.
Reimbursement for other direct expenses, which include reproduction, facsimiles, overnight
deliveries, and Mylar drawings, will be at cost. Services provided by sub -consultants will be
reimbursed at cost plus 10%. There will be no reimbursement for travel and per diem
expenses incurred in the performance of the work
Task 12 Construction Support Services
Task 12.1 Review submittals/shop drawings
Provide not more than two reviews of each submittal and shop drawing. Review of
submittals from 60 specification sections or not more than 90 submittals are provided. If more
than two reviews for any single submittal/shop drawing is required, then a separate
6Xj41 PIT•' "A"
consulting • engineering - construction • operations
Peter Salgado
September 10, 2004
Page 2
accounting will be made for the additional reviews and will be invoiced as a separate cost to
the City. Total cost = $37,829.
Task 12.2 Respond to Contractor Requests for Information (RFI)
Review and respond to not more than 25 RFls submitted by the Contractor. This work is
limited to providing clarifications and interpretations, and does not include detailed reviews
of substitutions or alternates submitted by the Contractor. If more than 25 RFIs are submitted
for review, then a separate accounting will be made for the additional reviews and will be
invoiced as a separate cost to the City. Total cost = $15,262.
Task 12.3 Attend Project Meetings/Visit Project Site
This task provides for attendance at project construction meetings and site visits as requested
by the City. Not more than 10 meetings/site visits will be provided by the Project Manager
and/or Project Engineer; 4 meetings/site visits by the Structural Engineer; 3 meetings/site
visits by the Electrical Engineer; 10 total days of site visits/inspections by the Geotechnical
Engineer (2 site visits by the Senior Geotechnical Engineer), 3 meetings/site visits by the
Project Geologist and 1 site visit by Tetra Tech for the Chloramination building and facilities.
Total cost = $37,090.
Task 12.4 Attend Pre -construction Meeting
This task includes attendance at the projects pre -construction meeting by the Project Manager
and Project Engineer only. Total cost = $1,950.
Task 12.5 Prepare Addenda
This task provides for the preparation of not more than 2 addenda during the bidding phase,
and does not include detailed designs for alternates or substitutions. Total cost = $8,938.
Task 12.6 Pre -Final Inspection
This task includes one site visit by the Project Manager, the Project Engineer, the Electrical
Engineer, and by Tetra Tech for the purpose of observing completed work. Observations will
be provided to the City in the form of a written Memorandum containing observed
deficiencies and/or omissions. Total cost = $4,700.
Task 12.7 Project Management
This task provides for project management and administrative support through the bidding
and construction phase. Services will be provided for a total continuous duration not
exceeding 21 months. Total cost = $9,450.
Ll�
Peter Salgado
September 10, 2004
Page 3
Task 12.8 Additional Engineering Services
This task provides an allowance for unforeseen efforts, efforts expended on various items that
exceed the limits and assumptions set forth herein, or for additional services not specifically
called for in this proposal. The work and reimbursement associated with this task would only
be performed and reimbursed following receipt of written authorization from the City. Total
allowance = $42,000.
The total estimated cost for the construction services, including the allowance for additional
engineering services, is $157,219. This proposal for construction services does not include
certain other tasks and support activities as presented below:
■ Review of Change Orders
■ Attendance at Pre-bid Meeting
■ Support during the bidding phase
■ Preparation of record/as-built drawings
■ Assistance during project start-up
However, the services specifically not included above and other additional services identified
by the City may be provided upon receipt of written direction from the City, with
reimbursement provided by the contingency allowance.
Task 13 Erosion Control/BMPs
This task includes the preparation of Erosion and Sediment Control Drawings, including
BMPs for the construction activities. Total Cost = $6,810.
Task 14 Additional Mitigation Plan
This task provides for the preparation of a second mitigation plan, due to the revised design
of the mitigation site. Total Cost = $3,300.
Task 15 Additional Design Efforts
This task provides payment for additional design efforts due to review comments from the
100% Design Review.
Peter Salgado
September 10, 2004
Page 4
Task 15.1 Altitude Valve Vault
This work provides for changing the roof at the altitude valve vault from grating to a solid
concrete roof. The proposed roof would have a removable panel or hatch opening to allow
removal of valves. In addition, lighting and a circulation fan and vents will be added. This
work includes coordination, design, drafting, specifications, and construction cost estimating.
The cost of this change is $4,680.
Task 15.2 TR 3 Connection and TR 2 Drain
This change includes a new tee outlet on the existing steel waterline, and adding the drain
serving Terminal Reservoir No. 2. This work includes coordination, design, drafting, and
construction cost estimating. The cost of this change is $3,135.
Task 16 Off -Site Mitigation
This task provides for additional work to locate an off-site mitigation area, evaluate site and
prepare conceptual enhancement plan for selected site, agency coordination, and prepare
final off-site Enhancement Plan. The cost of this additional work is $10,243.
Task 17 Stockpile Plan
The original concept included the removal of excavated material off site, and then returning
the material to the site for backfilling and finish grading. A stockpile plan has been added to
allow the contractor to store excavated materials adjacent to the work area. The cost for
adding the stockpile plan is $2,400.
Task 18 Revised Wetlands Mitigation/Restoration Plan Design
The need for revising the wetlands mitigation plan surfaced as part of the 90% review. The
request was'made to add a second wetlands mitigation area, which would reduce costs, by
reducing excavation at the previously designed wetlands area. The cost for revising the
wetlands plan is $5,050.
Task 19 Pipeline Cathodic Protection
The City chose to extend the existing pipeline cathodic protection system to the new pipelines
at the 90% submittal, and thus was not included as part of the original scope. Now, a cathodic
protection plan was been added. The cost for adding cathodic protection is $1,150.
L so
Peter Salgado
September 10, 2004
Page 5
Task 20 Additional Slope Stabilization Design
The original concept for slope stabilization included grade beams with tie -backs. Our
geotechnical experts were confident that the originally proposed design would readily
accomplish the required duty. However, the City's geotechnical reviewer would not approve
the original design since he preferred a more conservative design approach. The more
conservative design criteria would have also increased the cost of construction. CDM worked
proactively with the City's geotechnical reviewer to develop a third approach that was
acceptable to the reviewer, and also provided a cost impact much lower than the impact that
would have occurred if the more conservative design criteria were applied to the originally
proposed design. The slope stabilization re -design was 124 hours, or $16,000.
We look forward to discussing any question you may have regarding the proposed level of
effort
Very truly yours,
ewa6--
Wain Cooper, P.E. William G. Hunter, P.E.
Project Manager Vice President
Camp Dresser & McKee Inc. Camp Dresser & McKee Inc.
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Attachment: Construction Services Summary
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