01-0427_RBF CONSULTING, INC_Personal Services AgreementPERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into thisA4 hday of
2001, by and between the City of San Juan Capistrano (hereinafter r ferred to as the
"City") and RBF Consulting (hereinafter referred to as "Consultant").
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's
proposal to perform three (3) topographic surveys of Capistrano Valley Water District
Terminal Reservoir No. 2, located in the City of San Juan Capistrano; and
WHEREAS, Consultant is qualified by virtue of experience, training, education and
expertise to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Consultant shall consist of those tasks as set
forth in Exhibit 'A" described as Consultant's Scope of Services dated March 26, 2001,
attached and incorporated herein by reference.
Consultant warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of its
profession.
Section 2. Term.
This Agreement shall commence on the effective date of this Agreement and
services required hereunder shall be completed by no later than three hundred sixty five
(365) days.
Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this Project shall not exceed
four thousand eight hundred dollars ($4,800), as set forth in Exhibit "B," described as
Consultant's Compensation, dated March 26, 2001, attached and incorporated herein by
reference.
3.2 Rate Schedule.
The services shall be billed to the City at the hourly rate set forth in Exhibit
"B,". Included within the compensation are all the Consultant's ordinary office and
overhead expenses incurred by it, its agents and employees, including meetings with the
City representatives and incidental costs to perform the stipulated services. Submittals
shall be in accordance with Consultant's proposal.
3.3 Method of Payment.
Consultant shall submit monthly invoices based on total services which have
been satisfactorily completed and specifying a percentage of projected completion for
approval by the City. The City will pay monthly progress payments based on approved
invoices in accordance with this Section.
For extra work not part of this Agreement, a written authorization from City is
required prior to Consultant undertaking any extra work.
3.4 Records of Expenses.
Consultant shall keep complete and accurate records of all costs and
expenses incidental to services covered by this Agreement. These records will be made
available at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not an
agent or employee of City, and shall obtain no rights to any benefits which accrue to City's
employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Consultant shall not contract with any other entity to perform the services required without
written approval of the City. This Agreement may not be assigned, voluntarily or by
operation of law, without the prior written approval of the City. If Consultant is permitted to
subcontract any part of this Agreement by City, Consultant shall be responsible to City for
the acts and omissions of its subcontractor as it is for persons directly employed. Nothing
contained in this Agreement shall create any contractual relationships between any
subcontractor and City. All persons engaged in the work will be considered employees of
Consultant. City will deal directly with and will make all payments to Consultant.
Section 6. Changes to Scope of Work.
In the event of a change in the Scope of Work provided for in the contract
documents as requested by the City, the Parties hereto shall execute an addendum to this
Agreement setting forth with particularity all terms of the new agreement, including but not
limited to any additional Consultant's fees.
Section 7. Familiarity with Work and Construction Site.
By executing this Agreement, Consultant warrants that: (1) it has investigated the
work to be performed; (2) it has investigated the proposed construction site, including the
location of all utilities, and is aware of all conditions there; and (3) it understands the
facilities, difficulties and restrictions of the work under this Agreement. Should Consultant
discover any latent or unknown conditions materially differing from those inherent in the
work or as represented by City, it shall immediately inform City of this and shall not
proceed with further work under this Agreement until written instructions are received from
the City.
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Consultant shall comply with all applicable laws, ordinances, codes and regulations
of federal, state and local government.
Pursuant to CalOSHA Consultation services, contractors are to comply with the
Permit Confined Space Standard, Section 5157 of T8 CCR (Title 8, California Code of
Regulations), when entering sewage or storm drains. Employees from the Public Works
Department are not allowed to enter sewage and storm drains under any circumstances
without prior approval from the contractor.
Section 10. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Consultant.
Section 11. Copies of Work Product.
At the completion of the contract period, Consultant shall have delivered to City at
least one (1) copy of any final reports and architectural drawings containing Consultant's
findings, conclusions, and recommendations with any support documentation. All reports
submitted to the City shall be in reproducible format.
All services to be rendered hereunder shall be subject to the direction and approval
of the City.
Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant in
connection with the performance of its services pursuant to this Agreement are confidential
to the extent permitted by law, and Consultant agrees that they shall not be made available
to any individual or organization without prior written consent of the City. All such reports,
information, data, and exhibits shall be the property of the City and shall be delivered to the
City upon demand without additional costs or expense to the City. The City acknowledges
such documents are instruments of Consultant's professional services.
Section 13. Indemnity.
Consultant agrees to protect, defend and hold harmless City, its elected and
appointed officials and employees from any and all claims, liabilities, expenses or damages
of any nature, including attorneys' fees, for injury or death of any person or damage to
property or interference with use of property and for errors and omissions committed by
Consultant arising out of or in connection with the work, operation or activities of
Consultant, its agents, employees and subcontractors in carrying out its obligations under
this Agreement.
Section 14. Insurance.
Insurance required herein shall be provided by Admitted Insurers in good standing
with the State of California and having a minimum Best's Guide Rating of A- Class VII or
better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive General Liability coverage in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited to
contractual period.
14.2 Comprehensive Automobile Liability
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive Automobile Liability coverage, including owned, hired and non -
owned vehicles in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited to
contractual period
14.3 Worker's Compensation.
If Consultant intends to employ employees to perform services under this
Agreement, Consultant shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as required
by state law.
14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Consultant shall submit
the insurance certificates, including the deductible or self -retention amount, and an
additional insured endorsement to the Consultant's general liability and umbrella liability
policies using ISO form CG 20 10 11 85 (in no event with an edition date later than 1990)
to the City's General Counsel for certification that the insurance requirements of this
Agreement have been satisfied.
14.5 Errors and Omissions Coverage
Throughout the term of this Agreement, Consultant shall maintain Errors and
Omissions Coverage (professional liability coverage) in an amount of not less than One
Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant
shall submit an insurance certificate to the City's General Counsel for certification that the
insurance requirements of this Agreement have been satisfied.
14.6 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor
the coverages reduced, until after thirty (30) days' written notice is given to City, except that
ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
14.7 Terms of Compensation.
Consultant shall not receive any compensation until all insurance provisions
have been satisfied.
14.8 Notice to Proceed.
Consultant shall not proceed with any work under this Agreement until the
City has issued a written "Notice to Proceed" verifying that Consultant has complied with all
insurance requirements of this Agreement.
Section 15. Termination.
City and Consultant shall have the right to terminate this Agreement without cause
by giving thirty (30) days' advance written notice of termination to the other party
In addition, this Agreement may be terminated for cause by providing ten (10) days'
notice to the other party of a material breach of contract. If the other party does not cure
the breach of contract, then the agreement may be terminated subsequent to the ten (10)
day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses, or
to such other addresses as may be designated by written notice. These addresses shall
be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn.: Public Works Director
To Consultant: RBF Consulting
14725 Alton Parkway
Irvine, CA 92618-2027
Attn.: Michael R. Miller, PLS
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration under
the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Agreement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
ATTEST:
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APPROVED AS TO ORM:
John R. Shaw, City Attorney
CITY Of SAN JU* CAPISTRANO
Michael R. Miller, PLS
Vice President, Survey
RBF Consulting
March 26, 2001
Contract Agreement for Job Number 10-101429 Page 1
EXHIBIT "A"
Scope of Services
Consultant shall provide the following Scope of Survey Services for three additional monitorings
of Capistrano Valley Water District Terminal Reservoir No. 2 in the City of San Juan Capistrano.
This Agreement is based on the initial Survey of the site by RBF Consulting in February of 2001
as requested by the City of Capistrano Public Works Department and Water Customer Services.
Task 1 Topographic Surveys
Consultant shall perform a total of three topographic surveys of the subject site.
Topography shall include elevations on a 20 foot grid of the top of the reservoir
tank. Elevations shall be taken at the same locations as the 2-2001 RBF Survey.
Consultant shall also provide elevations on the top of 3 steel rods in 6 foot high
PVC pipes, per the same referenced Survey.
The basis of vertical control shall be the rims of the easterly and westerly manholes
shown on the referenced Survey with elevations of 405.56 and 405.05 respectively.
Task 2 Data Processing and Deliverables
Consultant shall data process all topography in AutoCAD Version 2000. Linestyles
will be conventional. Text annotation will be stored in layers separate from the
graphic elements. An AutoCAD file, layering, linestyle and color specification will
be provided by the Consultant to the Client, if requested.
Right -of -Way Surveys, boundary Surveys or filing a Record of Survey is not
included within this Work Task.
The topographic map shall include the basis of horizontal and vertical control, North
arrow, date of survey, Survey Crew Chief review and sign off, notes and details.
Deliverables shall include digital files formatted in AutoCAD and a hardcopy plot
with a listing of grid points and elevations. Electronically formatted files can be E-
mailed to the Client if requested.
Exclusions and Assumptions:
1. Should Client require a basis of Survey control different from that specified herein,
Client shall provide such horizontal or vertical control prior to Survey by Consultant.
2. Survey work not provided for herein is specifically excluded.
3. Client shall provide access to site.
Exhibit A"
Client Initials
RBF Consulting March 26, 2001
Contract Agreement for Job Number 10-101429 Page 2
EXHIBIT "B"
Compensation
Client shall reimburse Consultant monthly on a percentage of completion basis subject to the
following amounts:
Task 1 3 Topographic Survey @ $1,200 each $3,600
Task 2 Data Processing and Deliverables @ $400 each $1,200
Total $4,800
Extra Work Contingency
Should Additional work will be required it may be appropriate for the Client to budget for an Extra
Work Contingency. Consultant can provide additional staking services for anticipated
miscellaneous work not covered under this Contract. All time worked performing these tasks shall
be performed under a "Request For Field Work" ticket approved by the Client's Superintendent and
billed at the following rates:
1 Person Survey Crew
$125/hr.
2 Person Survey Crew
$178/hr.
Supervision (1 hour per every 8 Crew hours)
$112/hr.
Calculations for Additional Work
$ 75/hr.
CADD Data Processing
$ 98/hr.
Exhibit "B"
Client Initials
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