04-0406_CIVIC SOLUTIONS, INC._Agreement Amd* $1
AMENDATORY AGREEMENT
This Amendatory Agreement is made this 6�& day of April, 2004, by and
between the City of San Juan Capistrano, hereinafter referred to as "CITY", and CIVIC
SOLUTIONS, INC., hereinafter referred to as "CONSULTANT'.
Whereas, CITY and CONSULTANT entered into an agreement dated October 24,
2003 for consultant services to serve as project manager for Belladonna Estates, Tentative
Tract 16146, on behalf of the CITY; and
Whereas, the CONSULTANT and the CITY hereby desire to amend the
compensation to allow CONSULTANT to continue processing the proposed projectthrough
the development review process; and
Whereas, CONSULTANT is paid an hourly rate for work performed as set forth in
Exhibit A of the Scope of Work, attached and incorporated herein by reference; and
Whereas, the CITY hereby desires to have CONSULTANT continue the project
management for the Belladonna Estates Tentative Tract Map 16146 until such time as the
City Council takes final action on the application; and
NOW, THEREFORE, BE IT RESOLVED between CITY and CONSULTANT as
follows:
Section 1. Amend Section 2 of Page 1 of the October 24, 2003 personal services
agreement to read:
"Section 2. Term.
This Amendatory Agreement shall commence on the effective date of this
Amendatory Agreement and services required hereunder shall be completed
upon final action for Tentative Tract 16146 by the City Council or June 30,
2005, whichever occurs first."
Section 2. Amend Section 3 of Page 1 of the October 24, 2003 personal services
agreement to read:
"Section 3. Compensation.
3.1 Amount.
Compensation shall be paid to CONSULTANT for work performed
under the Scope of Work and at the hourly rates set forth in Exhibits A and
B, attached and incorporated herein by reference."
PDF created with FinePrint DdfFactory trial version httD://www.finer)rint.com
U
Amendatory Agreement
Page 2
Section 3. Amend Section 13 of Page 4 of the October 24, 2003 personal services
agreement to read:
"Section 13. Indemnity.
City agrees to protect, defend and hold harmless Consultant and
any of its agents, employees and/or subcontractors working on this project
from any claims, liabilities, expenses or damages arising from Consultant's
performance of its duties hereunder within the applicable standard of
care. However, if Consultant or its agents, representatives, subcontractors
or employees perform below the applicable standard of care according to
the finding or ruling of a California court, then Consultant will indemnify
City for any and all expenses, liabilities, and or damages City suffers or
incurs as a proximate result of this substandard performance, including
attorneys' fees incurred to defend Consultant against claims relating to
such performance."
Section 4. All other terms and conditions of said agreements shall remain in full
force and effect. o,
ATTEST:
CIT
0
CIV
R,aL
R. Monahan, City Clerk
APPROVED AS TO FORM:
John R. Sha , City Attorney
Thomas Merrell, Consultant
-2-
PDF created with FinePrint DdfFactory trial version httr)://www.fineorint.com
I
SUMMARY OF SERVICES FOR
THE CITY OF SAN JUAN CAPISTRANO
The City of San Juan Capistrano is seeking a planner with extensive municipal planning experience to
augment the Planning staff in the Citys Planning Department. The department needs an individual to perform
as project manager on assigned development applications. Services to be provided include plans analysis,
CEQA documentation, Determination of Completeness, Public Hearing Notification, coordinate schedules and
issues with other departments and public agencies, reports and documentation and presentations to citizen
groups, City commissions and the City Council.
The scope of work includes managing the entitlement process for each development application assigned.
Examples of work to be performed include: (1) coordinate with other staff and departments, (2) respond to
direction of the department's administrative staff, (3) coordinate issues and schedules with other departments
and public agencies, (4) coordinate site specific studies (i.e. traffic analysis, soils reports, parking studies,
etc.,) making sure they are completed within the established project schedule; and (5) review plans for
compliance with the City and State planning laws and CEQA; (6) prepare correspondence, staff reports, and
resolutions/ordinances as required; and (7) make oral presentations on projects as required.
Hourly Rate: See Exhibit B
Availability: Attend public hearings on assigned cases
' Perform project management
Summary of Services: Process management for assigned development applications
' Prepare environmental documentation
' Review plans, coordinate with other departments and prepare screen
check letters to applicants
Prepare staff reports, resolutions and draft ordinances as required
Make oral presentations to approving bodies and citizen groups
Other planning work as assigned
EXHIBIT A
C:\MyFiles\CONTRACTS\CSolutionssc Izo.wpd '8' 1013103
47...CIVIC SOLUTIONS, INC.
31726 RANCHO VIEJO RD SUITE 223
*'J SAN JUAN CAPISTRANO, CA 92675
PHONE(949)489-1442 FAX240-8068
www.civicsolutions.com
SCHEDULE OF FEES
Consulting Services
Civic Solutions, Inc. will perform consulting services at the following hourly rates:
Principal
$145.00
Director of Municipal Services
$135.00
Director of Planning Projects
$135.00
Senior Project Manager
$110.00
Senior Planner
$95.00
Associate Planner
$80.00
Assistant Planner
$65.00
Planning Assistant
$55.00
Planning Technician
$45.00
Secretarial Services
$35.00
Work performed on a time and materials basis will be billed monthly, and will be due within 15 days,
or as otherwise specified in a consulting services agreement in which this fee schedule is made a
part.
Reimbursable Expenses
Blue line reproduction of plans
Large duplication or document publishing projects
Specialized graphics projects
Messenger and overnight delivery services
Annual Adjustments to Fees
When the above fee schedule is made a part of an on-call services contract, fees are subject to
annual adjustments, unless otherwise specified in the consulting services agreement.
City of San Juan Capistrano
O