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00-0215_MALCOLM PIRNIE_Personal Services Agreement
v-�C. PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this %'�` day of n La , 20W , by and between the City of San Juan Capistrano (hereinafter refbrred to as the "City") and Malcolm Pirnie (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to provide design services for the SC -04 South Connector Pipeline project; and WHEREAS, Consultant is quailed by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work The scope of work to be performed by Consultant shall consist of those tasks as set forth, described, or required to complete the work in Exhibit "A," described as the Request for Proposals (RFP) to Provide Engineering Services for the SC -04 South Connectors I & II Pipeline Project, dated November 18, 1999; and all those tasks as set forth, described, recommended, or required to complete the work in Exhibit on Exhibit "B," described as the Consultant's proposal of January 24, 2000; attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed by no later than one hundred ninety eight (198) days from the effective date of the Agreement. Subsequent to design completion, Consultant shall provide construction phase assistance for an additional 365 days Section 3. Compensation 3.1 Amount Total compensation for the scope of services for this Project shall be a lump sum fee in the amount of three hundred thirty six thousand nine hundred fifty four dollars ($336,954), as set forth in Exhibit "B," described as the Consultant's proposal of January 24, 2000; attached and incorporated herein by reference. 3.2 Rate Schedule The services shall be billed to the City as a percentage of the work completed as set forth in Exhibit "B," described as the Consultant's proposal of January 24, 2000, attached and incorporated herein by reference. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. 3.3 Method of Payment Consultant shall submit monthly invoices based on total services that have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. Section 12. Ownership of Documents All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity Consultant agrees to protect, defend and hold harmless City, its elected and appointed officials and employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property and for errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Admitted Insurers shall provide insurance required herein in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Workers Compensation Employers Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies using ISO form CG 20 10 11 85 (in no event with an edition date later than 1990) to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination City and Consultant shall have the right to terminate this Agreement without cause by giving thirty- (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten- (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten- (10) day period. Section 16. Notice All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn.: Director of Administrative Services To Consultant: Malcolm Pirnie 1902 Wright Place, Suite 180 Carlsbad, CA 92008-6528 Attn.: Terry Smith Section 17. Attorneys' Fees If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. MALCOLM PIRNIE By: AMS Cheryl Johns6l W Clerk APPROVED A TO FORM: John R. haw, City Attorney -\agnd\prs1_agr_m1c_prn_01.doc 02/10/00 Page 7 of 7 EXHIBIT "A" Capistrano `Valley' Water District November 18, 1999 Mr. Ronald Young Malcom Pirnie, Inc. 23791 Via Fromista Mission Viejo, CA 92691 Subject: Request for Proposal (RFP) to Provide Engineering Services For the SC -04 South Connectors I and II Pipeline Project Dear Mr. Young: The Capistrano Valley Water District (District) is requesting proposals to provide engineering design and construction services for the SC -04 South Connectors I and II Pipeline Project. The attached map shows the general location of the proposed new potable water pipelines. Your firm is invited to submit a proposal for the preparation of design plans, technical specifications, bid documents, and construction services for this project. A detailed Scope of Work (Exhibit A), Proposal Requirements (Exhibit B), Additional Information (Exhibit C), Sample Consultant Services Agreement (Exhibit D) pertinent to preparation of the proposal are attached. Bid documents shall be prepared using the City of San Juan Capistrano Public Works Department's (PWD) standard contract documents. Final submission of all design and analysis material to the District shall be in accordance with the PWD's Digital Submission Standards, a copy of which is attached as Exhibit E. Proposals made in response to this request must be delivered to: . Mr. Lonnie Curtis, P.E. Water Services Manager Capistrano Valley Water District 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Proposals must be delivered no later than 3:00 PM on December 16, 1999. Three (3) copies of the proposal must be included in the submittal. One (1) copy of the associated fee proposal shall be submitted in a separate sealed envelope. The entire submittal package shall be clearly marked "Proposal to Provide Engineering Services for the SC -04 South Connectors I and II Pipeline Project". P.O. Box %7, San Juan Capistrano, California 92693 1 Phone 714-493-1515 32450 Paseo Adelanto • San Juan Capistrano, California 92675 FAX 714-493-3955 The District reserves the right to reject any or all proposals. The District reserves the right to select the firm which appears most likely to provide the services under the conditions that would be in the best interest of the District. The District will hold a Pre -Proposal Conference on December 3, 1999 at 8:00 am with prospective Respondents at City Council Chamber, 32400 Paseo Adelanto, San Juan Capistrano, CA. Attendance, including signing of an attendance sheet, at the Pre -Proposal Conference is a condition mandatory to submittal of the proposal. The District may not consider a proposal from any Respondent not represented at the Pre -Proposal Conference. If you have any questions regarding this Request for Proposals, please call me at (949) 487-4307. Very truly yours, Lonnie R. Curtis, P.E. Water Services Manager Enclosures: Exhibits A, B, C, D, and E SC04_RFP_v02/111499 EXHIBIT A SC -04 SOUTH CONNECTORS I AND II PIPELINE PROJECT SCOPE OF WORK Introduction The Scope of Work for this project includes preparation of engineering design drawings, technical specifications, and bid documents for construction of the SC -04 South Connectors I and II Pipeline Project. Water system improvements are identified in the Water Master Plan dated May 1999 prepared for Capistrano Valley Water District by AKM Consulting Engineers. In order to serve the potable water demands forecasted in its service area, the Capistrano Valley Water District (District) proposes to construct pipeline enhancements. The work associated with this project includes evaluation of alignment alternatives, evaluation of route geology, a survey of the selected route, determination of easement requirements, environmental permits, preparation of easement or land purchase documents, appraisal of land value, and final engineering design, and other tasks related to the following elements of the water system improvements: South Connector I Pipeline. Approximately 4,300 lineal feet (L.F.) of 20—inch diameter pipe beginning at an interconnection (Element 3) downstream of the South County Turnout (SC -04) near Ortega Highway and Avenida La Pata, then traveling south along Avenida La Pata, and then traversing southwesterly across City of San Juan Capistrano open space to a point near the proposed Wispering Hills Reservoir site. 2. South Connector II Pipeline. Approximately 14,800 L.F. of 20 -inch diameter pipe beginning at a connection with the South Connector I Pipeline and continuing southwesterly across City of San Juan Capistrano open space to the proposed site of the future SC -04 Terminal Reservoir. 3. An interconnection and pressure regulating station downstream of the South County Tumout (SC -04) near Ortega Highway and Avenida La Pata, to feed the Wispering Hills Development. 4. An interconnection with a PRV to the area "H" subdivision and 1,450 L.F. of 12 -inch. 5. An interconnection with a PRV to the Glenfed subdivision and 1,200 L.F. of 12 -inch. 6. A connection and metering facility to allow the City of San Clemente to connect to the pipeline. 7. Traffic control plans for the section of line crossing Ortega Highway, and/or Prima Desecha Road. (a.k.a. the extension of Avenida La Pata.) SC04_RFP_v03/111899 TASKS The Scope of Work for this project consists of the following tasks: Task 1. General Administration, Meetings, and Presentations Task 2. Preliminary Design / Alternative Analysis / Preliminary Cost Estimate Task 3. Surveying and Rights -of -Way Task 4. Geotechnical Investigation Task 5. Environmental Compliance and Land Appraisal Task 6. Final Design / Final Engineer's Cost Estimate Task 7. Permits Task 8. Construction Bidding through Contract Award Task 9. Construction Engineering Support For each element of the project, work to be completed under each task is described below. Task 1. General Administration, Meetings, and Presentations 1.1 Coordinate efforts of the project team and subconsultants, if any; monitor the project schedule and budget; administer the contract with the District. 1.2 At the commencement of the project, hold a "kickoff' meeting with District staff to discuss the scope and parameters of the project. Specific goals to be accomplished will be identified and an effective strategy to accomplish the project goals will be developed during this meeting. A memorandum will be prepared by the Consultant to document the project goals and execution strategy and any deviations from the contract. 1.3 At the beginning of each design phase (preliminary and final) of the project, prepare a work plan to set forth the significant milestones and deliverables to ensure compliance with the project goals and execution strategy. The Consultant shall present a written list of information required and the dates needed by to maintain the design schedule. Meet with District staff for presentation and review of the work plan. 1.4 Collect and review all available plans, specifications, reports, and operating data applicable to this project. 1.5 Arrange for and participate in informal meetings with District staff to review progress of the project work and exchange ideas and information. One meeting per month is anticipated. 1.6 Prepare and submit monthly progress reports summarizing the actual work performed, project issues, and status of the project schedule and budget. SC04_RFP- v03/111899 1.7 Meet with District staff and representatives of utilities, government agencies, and affected residents and business owners to determine requirements to be included in the construction documents. 1.8 Prepare and submit minutes for each significant project meeting summarizing participating personnel, key discussion comments and decisions, documents delivered or received, and action(s) required. Task 2. Preliminary Design 2.1 Prepare a preliminary design report and preliminary drawings as required to establish agreement on scope, parameters, performance requirements, constructability, easement requirements, traffic impacts, and general disruption to the area. The draft preliminary design report shall be submitted to District staff for review and approval with the work plan prepared above. As a minimum, the technical report will address the following subjects: a. Evaluation of pipeline alignments; b. Evaluation of Rights -of -Way and easement requirements; c. Conflicts with utilities and structures; d. Groundwater or unstable soil; e. Preferred materials for construction; f. Traffic and pedestrian control; g. Areas where construction work is limited or controlled; h. Operation and maintenance concerns; i. Permit requirements; j. Description of the recommended improvements; k. Construction schedule and phasing recommendations; and 1. Construction cost estimate for recommended improvements. Three alternative alignments shall be evaluated to at least the preliminary design level. The District will be responsible for any hydraulic modeling of the distribution system. To aid in the preliminary and final design process the District has a copy of the Orange County Land Base. A GIS database is available showing the existing water lines relative to the OCLB. A color digital orthophoto with a resolution of 0.25 feet per pixel and a placement accuracy of plus or minus 0.5 feet per pixel, plus 2 feet elevation contours is also available from the District. (The horizontal control of the ortho-photo is based on NAD 83, but the elevations are based on the NGVD '29.) 2.2 Meet with District staff to review comments on the draft preliminary design report and preliminary drawings. Respond to comments, revise the draft as necessary, and submit five copies of the final preliminary design report to the District. The final preliminary design report will be used as the basis for final design of the project. SC04_RFP-x03/111899 Task 3. Surveying and Rights -of -Way 3.1 Provide the necessary field design surveys for the preparation of construction drawings and specifications, particularly for project elements and sections of pipe that will travel outside existing roadways. Surveys will determine site topography, contours, and utility locations along the pipeline alignment. Some of the new pipe included in this project will simply be set "x" feet from the existing roadway curb face. The purpose for the surveying work is for sections of pipe located outside existing roadways. 3.2 Coordinate with the County of Orange and the Engineering and Building Department of the City of San Juan Capistrano regarding the final alignment of Avenida La Pata. (The existing road is scheduled for replacement.) 3.3 Provide the services of a land surveyor to set horizontal and vertical controls per California Coordinate System NAD 83 and locate existing street right-of-way and critical property comers along pipeline alignment, and to provide additional records on right-of-way and property information as required. 3.4 Conduct engineering alignment surveys to gather topographic and utility information along the pipeline alignment. 3.5 Review available information from District records to produce the anticipated locations and elevations of critical underground utilities. 3.6 Contact utilities as necessary to obtain available information to identify anticipated locations and elevations of existing underground utilities. 3.7 Conduct a review meeting with District staff upon completion of detailed surveys to obtain approval of final alignment. 3.8 Prepare, submit and file necessary easement documents to correspond to agreed upon final alignments. 3.9 For those sections of pipeline that the Consultant believes more detailed topographic information is needed, provide aerial surveys of the selected pipeline alignment to provide a 1" = 40' scale topographic and orthographic and orthophoto plan strip with a one -foot contour interval, as required. Task 4. Geotechnical Investigation Some of the pipeline in this project will be installed within existing roadways and under acceptable conditions for water distribution pipes. The only areas requiring serious geotechnical investigations are those in which the pipe travels outside the roadway. For areas where the Consultant believes that geotechnical evaluation is required, it should be specified in the proposal and given as a specific item of the cost proposal. Specific tasks for any required geotechnical investigation shall include the following: SC04 RFP_v03/11(899 4.1 Provide geotechnical engineering services, which would include exploratory work, laboratory and field testing, professional guidance in tests to be made at test locations based on preliminary drawings and designs, and professional interpretation of exploratory and test data. 4.2 Initial geotechnical exploratory work will include, but not be limited to, soil borings set approximately 500 feet apart; penetration tests; sounding subsurface explorations, laboratory tests of soils, rock formations, and other geophysical phenomena; and other field tests, laboratory tests and analyses which are required to provide design information. 4.3 Provide an initial geotechnical report by a geotechnical engineer or geotechnical firm interpreting the data on the exploratory work and testing and setting out the site conditions that can be anticipated from this initial exploratory work. 4.4 After the final design has reached the 30 percent completion level, review final geotechnical investigation evaluating the initial geotechnical investigation, field and laboratory test results, and the initial geotechnical report. The final evaluation shall be based on the actual design, including sizes, locations, and loading of facilities; types, extent and procedures of excavations; and shall consider both design parameters and constructability. If, in the opinion of the review professional or Consultant, additional geotechnical data are required for the preparation of the final report (include an optional item), the data shall be provided by the geotechnical engineer. The final report shall indicate the anticipated performance of the subsurface material to be encountered on the project both during and after construction, under the loading conditions, use, and types of excavation anticipated. Task 5. Environmental Compliance and Land Appraisal 5.1 Prepare required environmental documentation for California Environmental Quality Act (CEQA) compliance for construction of the selected pipeline alignment and related facilities. At this point, it is envisioned that a mitigated negative declaration of environmental impacts will be sufficient for this project. 5.2 Develop an appraisal of the value of the land required for easements and/or purchase for the selected pipeline alignment and related facilities. Task 6. Final Design 6.1 Prepare detailed drawings, technical specifications, and bid documents for competitive bidding for the proposed construction work. Construction documents shall include the following: a. Title sheet, location map, vicinity map, and signature blocks applicable to the project; SCG4_RFP_v03/111899 b. General site plan with appropriate general excavation, shoring and miscellaneous notes; c. Symbols and abbreviations; d. Plan and profile drawings for the installation and/or replacement of water main(s), metering facilities, valves, fire hydrants, and related appurtenances, including related details; e. Plans showing all record information regarding utilities, obstructions, and appurtenant data; and f. Soil log, boring plan and profile sheets related to geotechnical investigation requirements, as required. Acceptable piping materials are asbestos cement pipe (ACP) or fully wrapped ductile iron pipe (DIP) with Type 316 stainless steel bolts due to the highly corrosive soils in the District's service area. Cathodic protection systems shall be avoided. 6.2 Prepare technical specifications, bid documents, and other contract documents for competitive bidding for the proposed construction work and for the materials and equipment required. The City of San Juan Capistrano Public Works Department (PWD) Standard Specifications and Contract Documents shall be used. The existing Standard Specifications and Contract Documents are in WordPerfect 6.0 format and shall be converted to Microsoft Word 97 for Windows format. When specifications do not exist, the Consultant shall develop specifications as necessary for this project. An original hardcopy set of technical specifications, bid documents, and contract documents shall be provided to the District for reproduction. All specifications and other documents shall be prepared on Microsoft Word 97 for Windows format and an electronic copy will be provided to the District. Final submission of all design and analysis material shall be in accordance with the PWD Digital Submission Standards. 6.3 The Consultant shall be responsible for final design of the proposed water pipeline and all engineering work required for the construction of the water pipelines. The final design drawings shall be prepared such that each project element may be bid as separate bid items. Drawings shall be prepared on 24" x 36" mylar sheets using computer generated drafting AutoCAD Version 12 or higher to Version 14 techniques utilizing the PWD Digital Submission Standards. The Consultant's standard construction details that are applicable to the project may be used. Project drawings shall be signed and sealed by a professional engineer registered in the appropriate discipline in the State of California. Plans shall be drawn to a horizontal scale of 1" _ 40' and a vertical scale of 1" = 4'. Detailed plans shall be drawn to a scale of I" = 8' or larger. An electronic copy of the AutoCAD file shall be given to the District in accordance with the PWD Digital Submission Standards. 6.4 For pipelines in lesser streets, the WATCH handbook directives will suffice for traffic control. If the Consultant believes that traffic control plans are required for some elements of the project or sections of pipeline, it should be specified in the proposal and given as a specific item of the cost proposal. 6.5 Provide four (4) sets of the drawings and specifications to the District for review at the 50, 75, and 90 percent stages of completion. Consultant shall resolve and SC04_RFP_v03/111899 incorporate the District staff comments into the design documents. The Consultant shall prepare meeting minutes to note all comments for distribution. 6.6 Prepare a construction cost estimate of the proposed work covered by the final plans and specifications. Task 7. Permits 7.1 Obtain permits as needed for construction of the proposed pipeline. Permit costs will be paid by the District. At a minimum, it is expected that permits from the County of Orange, City of San Juan Capistrano Engineering and Building Department, Planning Department, and Environmental Clearance are required. Task 8. Construction Bidding Through Contract Award 8.1 Attend a pre-bid conference at a date, time, and place set by the District. 8.2 Interpret the construction contract documents as requested and needed. Prepare and issue addenda to the construction contract bid documents when required. 8.3 Assist the District and answer questions as appropriate during the bid opening. 8.4 Make recommendations to the District concerning contract award. Task 9. Construction Engineering Support 9.1 Provide general contract administration for construction of the project. Provide a resident engineer on a full or part-time basis, as required, who shall observe the contractor's construction progress, attend meetings with the District and the contractor regarding project schedules, interpretation of the contract documents (requests for information/clarification (RFI/RFC)), construction changes and irregularities; provide progress digital photographs and reports and final construction report and assist in quality assurance, and in achieving conformance with the contract plans and specifications. Provide on-site construction inspection services. 9.2 Provide office engineering and consultation, as required and coordinate with the District in management of the construction contract. 9.3 Review and adjust progress pay requests prepared and submitted by the contractor for conformance with the contract documents. 9.4 Prepare supplementary sketches and details as required to resolve field construction problems that may be encountered. SC04_RFP_v03/111899 9.5 Review and provide advice to the District on change order(s) and/or extra work order(s) as needed. 9.6 Review all construction shop drawings, fabrication and mill testing of equipment and materials for complete and strict conformance with the contract plans, specifications and documents. Consultant shall assure that any deviations or substitutions submitted by the contractor shall be equal to or of better quality than specified in the contract documents. Consultant shall make its recommendation and require with the District staff all substitutions and receive the District's concurrence prior to approving any substitution. Consultant shall submit to the District two (2) copies of all preliminary and final shop drawings that have been reviewed for conformance. 9.7 Prepare construction "record" drawings based on marked -up bid documents and drawings received from the District's inspection staff. Submit one (1) full-size original mylar reproducible set of construction "record" drawings and an electronic copy of the AutoCAD file to the District in accordance with the PWD Digital Submission Standards. 9.8 Establish a punchlist with the District construction inspection staff for the contractor at project completion. SC04_RFY_v03/111899 CAPISTRANO VALLEY WATER DISTRICT FAX TRANSMITTAL NO. (949) 493-3955 TO: FIRM ATTN: CONSULTANT FROM: Lonnie Curtis, Water Services Manager 949.487.4307 DATE: November 22, 1999 FAX NO. PHONE NO. SUBJECT: RFP to Provide Engineering Services For the SC -04 South Connectors I and II Pipeline Project — Addendum No. 1 COMMENTS: Please sign below and return to me via fax by noon Tuesday, Nov. 23, 1999, TRANSMITTING 1 SHEET INCLUDING THIS ONE Please note: As stated in the cover letter, the Pre -Proposal Meeting will be held on Friday, December 3, 1999 at 8:00 a.m. PLEASE DISREGARD THE DATE OF DECEMBER 1, 1999 IN ITEM 6. OF EXHIBIT B. I have received all the material for Addendum No. 1. Name Title Company \_ \cnslt_engr vrfy_data.doc CAPISTRANO VALLEY WATER DISTRICT FAX TRANSMITTAL NO. (949) 493-3955 TO: FIRM ATTN: CONSULTANT FROM: Lonnie Curtis, Water Services Manager 949.487.4307 DATE: December 9, 1999 FAX NO. PHONE NO. SUBJECT: RFP to Provide Engineering Services For the SC -04 South Connectors 1 and 11 Pipeline Project — Addendum No. 1 COMMENTS: Please sign below and return to me via fax by noon Friday, December 10, 1999. TRANSMITTING 1 SHEET INCLUDING THIS ONE Please note: 1. Information requested at the pre -proposal meeting will be sent via U.S. Mail on Friday, December 10, 1999. 2. The proposal submittal date and time has been revised to: Wednesday, December 22, 1999 I have received Addendum No. 2, Name Title -\_ \cnslt_engr vrfy_data.doc Capistrano Valley ihate� Astriot 32400 IPaseoAdeleanbo San Juan Capitan, CA 92575 ADDENDUM N o . 3 February 3, 2000 TO: WrMs» «Name» «Surname», «Firm» SUBJECT: RFP to Provide Engineering Services For the SC -04 South Connectors 1 and II Pipeline Project—Addendum No. 3 Transmitted below for your use in the preparation of your proposal are the following items: 1. The SC04 reservoir concept plan. (NOTE., Though close to the needed site this is concept only, exact site information will be provided during design.) 2. A general site layout for the Whispering Hills project. 3. A copy of the site layout at the SC04 flow control facility. (3 sheets) 4. The District Standard Specifications. (Electronic file.) 5. The District Standard contract documents. (Electronic file.) & A map showing the parcel APN's that the pipe may cross. 7. An example of the completed insurance which will be required 8. A copy of the planned facilities map and cost estimates from the May 1999, Master Plan 9. Fee matrix format REQUIRED (Electronic file.) A. Use of the material supplied is at the discretion of the proposer except as noted. B. Your design shall include the design of a permanent access road over or adjacent to the pipeline route. C. Your proposal shall include acknowledgment and a statement of inclusion of Addendums No. 1, 2, and 3. Sincerely, Lonnie R. Curtis, P.E. Water Services Manager Cc: Amy Amirani, Public Works Director W:\ENG\CPTL1sC04_ext\rfp\addendum 3.doc EXHIBIT 'B" MALCOLM PIRNIE, INC. INDEPENDENT ENVIRONMENTAL ENGINEERS, SCIENTISTS 8 CONSULTANTS January 24, 2000 Mr. Lonnie Curtis, P.E. Water Services Manager Capistrano Valley Water District 32400 Pasco Adelanto San Juan Capistrano, CA 92675 Re: Revised Proposal to Provide Engineering Services for The SC -04 South Connectors I and II Pipeline Project Dear Mr. Curtis We have reviewed the District's list of questions (see attached) on our original scope of work for the referenced project. As a result of our review, we are providing this letter as clarification of our anticipated effort along with a revised fee proposal. Item No. 1, General Administration • The enclosed fee proposal for engineering services provided in our original scope of work dated December 22, 1999 and clarified herein is for a fixed price contract as requested by the District. In addition, we have received Addenda 1, 2 & 3 and have included these changes in our scope and fee proposal. Item No. 2, Preliminary Design All of the issues identified in this item will be addressed and incorporated into the preliminary design report except as specifically addressed below. The head loss through the pipeline due to friction and minor losses will be considered in the evaluation of alternative alignments and the ultimate sizing of the pipeline. We anticipate that the demands at the proposed turnouts and the reservoir refill condition will be provided to us by the District. We will also perform a computer generated surge analysis on the selected pipeline alignment which will include the existing section of the pipeline back to the turnout at the South County pipeline. Determining the base line hydraulic conditions of the existing pipeline will also be verified as part . of this task. Our original proposal did not include performing hydraulic calculations since the District's REP indicated that this would be the responsibility of the District. Our fee has been adjusted to reflect this additional effort. • Corrosion protection systems will be addressed in the preliminary and final design phase of the project by our Corrosion Engineer, Harper and Associates, as defined in their attached letter dated January 21, 2000. Our fee has been adjusted to reflect this additional effort. 1902 WRIGHT PLACE SUITE 180 CARLSBAD, CA 92008-6528 760-602-3800 fax 760-602-3838 hllp://www.pirnie.Com Mr. Lonnie Curtis, P.E. Capistrano Valley Water District January 24, 2000 Page 2 • Our anticipated procedure for identifying and evaluating alignment alternatives is addressed in our original scope of work. Discussing financing options was not considered in the original scope of work and will not be included in the Preliminary Design Report. However, Mr. Ron Young is very familiar with available financing options of water projects and is available to discuss them with the District at no additional cost. • Preparation of a Mitigation Monitoring Program has not been included as stated in our original scope of work. It is our understanding that this service is typically performed by City or District staff. Item No. 3, Survey and Rights -of -Way ■ Our services for surveying are clearly defined in our original scope of work. • Potholing of utilities at up to 5 locations has been included in this revised fee proposal. The fee for this service is included in our Task 1, Data Collection and Research. Item No. 4, Geotechnical Investigation ■ Clarification to the anticipated geotechnical investigation and response to the District's questions are included in the attached letter from Ninyo and Moore dated January 21, 2000. Ninyo & Moore's fee reduction for geotechnical services has been incorporated into the revised fee proposal. • In addition to the corrosivity testing of individual soil samples performed by Ninyo & Moore, Harper & Associates will also perform in-situ testing using the Wenner "Four -Pin" Method to determine soil resistivity. Item No. 5, Environmental Compliance and Land Appraisal ■ The District's issues have been reviewed and no changes to Malcolm Pirnie's original scope of work and fee are required. Item No. 6, Final Design • The District's issues have been reviewed. Our original scope of work did not include for the preparation of 3 bid packages. It is anticipated that this effort will be limited to the. planning of match lines between drawings to facilitate the possibility of breaking up the design into separate bid packages. RECYCLED PAPER IRNI Mr. Lonnie Curtis, P.E. Capistrano Valley Water District Item No. 7, Permits • No Changes. Item No. 8, Bid Process • No Changes. Item No. 9, Construction Engineering Support January 24, 2000 Page 3 • Malcolm Pimie will provide the basic Construction Administration functions identified in our original scope of work. If the District selects a third party Construction Manager, there may be some overlap in responsibilities between the firms. If this situation arises, Malcolm Pirnie will negotiate a reduced scope and fee with the District. The District's issues have been reviewed and no other changes to Malcolm Pirnie's original scope of work and fee are required. Item No. 10, Insurance and Contract Issues ■ We are able to meet the District's insurance requirements, have not colluded with any party during preparation, and have no conflict of interest to interfere with our completion of consulting services on this project. We are in agreement with the District's sample consultant services agreement. This proposal is an offer of consulting services to the District, which is valid for 90 days from this date. In summary, the following changes have been made to our original fee proposal: • Task 1 has been increased to provide potholing of utilities. ■ Task 2 has been increased to address corrosion issues and provide hydraulic calculations. • Task 4 has been reduced as a result of reducing the number of test pits that will be provided. • Task 6 has been increased in order to provide detailed design of cathodic protection systems and to perform surge analysis. RECYCLED PAPER 1�11'C�i'1� Mr. Lonnie Curtis, P.E. January 24, 2000 Capistrano Valley Water District Page 4 We thank you for the opportunity to clarify our scope of work and submit this revised proposal. We look forward to working with the District on this important project. Very truly yours, MAL M PIRNIE, INC. i Paul L. Findl , P.E. Vice President cc: Ron Young Terry Smith File P991559 H:\PROPOSAL\P991559\mvisedcoverleau.doc RECYCLED PAPER 7 General Administration Clearly understand that we are seeking a fixed price for a defined scope of work. The consultant is to attend as many meetings as are required to communicate with interested and or affected parties to complete the described work, Specifically acknowledge addendum 1, 2, & 3: 2 Preliminary Design • There is a possible re -alignment of La Pata, and a possible extension of Camino Las Mares. • Possible changes in the scope and layout of Prima Desechia. • Complete hydraulic re -analysis including: Verification of current and future source HGL, total demand assessment, and recalculation of pipeline hydraulics to develop the necessary diameter. • The reservoir site in a saddle may result in the need for a deep 50' — 70' inlet / outlet pipe — this portion by others. • Prepare full traffic control plans, including pedestrian control? • What is entailed in crossing the SDG&E power line? • What about the Oil line, and the corro$ion potential from its impressed current system. • What number of alternate routes will you include? Describe them. • Financing, low interest loan, bond request. Will Engineer firm include: basic support for these functions. • Will analysis of alternative designs include: o Construction o Land o Environmental o Inspection o Geotechnical remediation o Traffic control o Permits o Schedule implications. o Corrosion protection systems. o Impact of La Pata re -alignment. o Drainage remediation. • Pipeline route should follow existing access roads, does irm include design & permitting for all new access roads. • Include regional concerns — SMWD, SCWD, CSC, etG. Is surge control in design? Is a draft of the required mitigation -monitoring program included in environmental work? Include corrosion protection w: o Impressed current o Sacrificial anodes o Joint bonding o Monitoring program o Wrapping or coating o Backfill o Effect of power lines o Gas line in vicinity. 3 Survey and Rights-of-way • Would it make more sense to use the digital ortho-photo & its contours, and not do any survey until the actual layout? Full on the ground survey implies a design down to the 0.01' that will most likely not apply. • District prefers to pin survey work on the contractor. • Perform pot holing for survey of existing utilities? • District will provide aerial, contours, and survey notes. 4 Geotechnical Investigation • The proposals showed a wide variation in the proposed geotechnical work. o Ten -foot pits, 500 feet apart, with no investigation in La Pata. o Pits five foot below pipe invert (10'), every 500 — 1000 feet for a total of 20 pits. (What.if more pits are required?) c, 20, 8' pits. o 40 pits, at 500' spacing, 6' 8' deep. o 30 pits, 500' spacing, 15' deep. • To what extent will you evaluate the corrosivity of the soil? • Effect of the Christiantos fault? • Conduct geotechnical to allow necessary depth of pipe, do not assume fixed pipe depth and conduct survey accordingly. • Avoid landslides if possible, if not does price include remediation work. • Impact of ground water. • Two previous slides on La Pata, plus 100' fill. Impact of this. 5 Environmental Compliance and Land Appraisal • Consultant team will perform all work to obtain permits, but contract is not expected to include special studies emanating from the permit process. • Consultant will perform all work necessary for land appraisal, but will receive extra compensation if the land condemnation is required. • Environmental work include assessments for all items listed in the Negative declaration checklist, please describe the level to which you intend to investigate for o Air quality, o Bicloyical, o Archeological o Paleontological, o Geological, o Hazardous Materials — generated or exposed, o Hydrology — drainage patterns, o Open space, o Visibility, and Ridgeline protection, o Public safety and transportation, o In the preliminary phase too? • Include filing of a NOI w/ SRWCB. • Storm water pollution / silt control. 6 Final Design • Provide positive drainage for all vault structures. • Provide drainage systems for regraded areas? • Separate the work to allow it to be bid out in 3 phases, by 3 different contractors. Bid documents include contract documents, plans, & specifications. 7 Permits 8 Bid Process 9 Construction Engineering Support • Include the production of record drawings. • District may select of 3rd party for the contract administration. Will consultant still provide office -engineering support, shop drawing review, change order review, final inspection w/ punch list? Effects on cost proposal. 10.Insurance and Contract Issues • Additional insured for the City of SJC on Engineers policy is not negotiable, except for E&O policy. • The contract is a "Personal Services Agreement," not an "Agreement for Consultant Services." • Lets discuss any and all exclusions or changes to the contract as presented. GeoreCl nfcal and Ernvcnmental Saences Consulrana January 21, 2000 Proposal No. S-2585 Mr. Terry Smith Malcolm Pirnie 1902 Wright Place, Suite 180 Carlsbad, California 92008 Subject: Response to Capistrano Valley Water District Comments SC -04 South Connectors I and II Pipeline Project Capistrano Valley Water District, San Juan Capistrano, California Dear Mr. Smith: Niayo & Moore has reviewed the comments sent to you by the Capistrano Valley Water District regarding your proposal on the SC -04 South Connectors I and II pipeline project. We are pro- viding the following comments in response to Section 4, Geotechnical Investigation, of the Water District's comments. Comment: The proposals showed a wide variation in the proposed geotechnical work. • Ten -foot pits, 500 feet apart, with no investigation in La Pata Pits five foot below pipe invert (10'), every 500-1,000 feet for a total of 20 pits. (What if more pits are required?) 20 8' pits. 40 pits, at 500 -foot spacing, 6' — 8' deep. 30 pits, 500 ` spacing, 15, deep. Response: The District's comment indicates the consultants assumed different lengths for the pipeline. Although the alignment hasn't finalized the scope of work attached to the RFP indi- cated that South Connector H was 14,800 lineal feet, and the two interconnections were 1,450 and 1,200 lineal feet. Thus there were 17,450 lineal feet identified without South Connector I. With a 500 -foot spacing, as identified by four of the responses, this would require 35 pits. To assist the City in comparing apples to apples, we have estimated the cost for excavating 25 test pits to depths of 12 to 15 feet plus drilling two borings to approximate depths of 25 feet. We be- lieve this is the minimum exploration that should be done for this project. The costs are shown on the attached breakdown of geotechnical fees. Jeronimo Road • Suite 123A • Irvine. California 92618-1914 Phone (949) 472-5444 • Fax 1949) 472-5445 m� Phoenix • Irvine • San Diego • Los Angeles • Oakland Las Vegas • Salt lake City • Ontario SC -04 Connectors I and ?ipeline Project January 21, 2000 Capistrano Valley Water District Proposal No. 5-2535 Comment: To what extent will you evaluate the corrosivity of the soil? Response: Our proposal included evaluating soil samples by testing for pH, resistivity, chloride, and sulfate content. Comment: Effect of the Cristianitos Fault? Response: We indicated in our proposal that the alignment followed and then traversed across the Cristianitos Fault, which is classified geologically as a "potentially active" fault. This fault has been extensively investigated due to its proximity to the San Onofre Nuclear Power Plant. We will review these data in our evaluation but, at this time, we do not anticipate that the pres- ence of the Cristianitos Fault will significantly impact the design of the proposed pipeline. Comment: Conduct geotechnical to allow necessary depth of pipe, do not assume fixed pipe depth and conduct survey accordingly. Response: We indicated in our proposal that the intent of the test pits was to extend below the invert of the pipeline. We further indicated that our field investigation would be done after the preliminary alternatives analysis has been completed. Thus, we anticipated in our proposal that the invert would be known (at least in a preliminary fashion), and that our test pits would extend below the anticipated invert. As discussed above, our revised fee estimate incorporates two borings so areas where the invert is deeper than can be reached with a backhoe test pit can be evaluated. Comment: Avoid landslides if possible, if not does price include remediation work. Response: We discussed the prevalence of landslides along the alignment in our proposal. We anticipate that the recognizable, existing landslides can be generally avoided. Our estimated fee does not include design recommendations for remediation of landslides. Comment: Impact of groundwater. Response: We will evaluate the potential impact of groundwater along the alignment. Much of the pipeline is near the ridgeline, much higher than we expect groundwater. Even along Avenida La Pata, the alignment is well above the San Juan Creek elevation. Comment: Two previous slides on La Pata, plus 100' fill. Impact of this. Response: Our proposal includes evaluating the potential impacts of existing landslides, in- cluding those along Avenida La Pata. As indicated above, landslides will be avoided where possible. If it is not feasible to avoid a landslide, we will provide recommendations to minimize potential impacts. Our proposal does not include work to design stabilization measures for ex- isting landslides, as it is not clear at this time that this work will be required. /�/dnyog�aore 2585 ,< .b 2 SC -04 Connectors I and ?ipeline Project January 21, 2000 Capistrano Valley Water District Proposal No. 5-2535 We do not know where there is a 100 -foot fill along the alignment. If a significant fill is identi- fied, either existing or future, we will evaluate the potential impacts of the fill on the proposed pipeline. In addition to these District comments on the geotechnical investigation, they ask in Section 5 of their comments the level to which you intend to investigate for various items, including "Geo- logical". Ninyo & Moore's geotechnical investigation report will identify potential geological hazards along the alignment and recommend mitigation measures to address these hazards. If you have any questions on these responses, please call us at your convenience. Very truly yours, NINYO & MOORREE Jalal Vakili, Ph.D., P.E. Principal Engineer RLA/JV/Ih Distribution: (2) Addressee Attachment — Breakdown of Estimated Fees )Y/nYff &*uore SC -04 South Connectors I and II 'line Project Capistrano 11alley Water District TABLE I - BREAKDOWN OF ESTIMATED FEE January 21, 2000 Proposal No. S-2535 PROJECT COORDINATION BACKGROUND REVIEW AND MEETING Project Engineer/Geologist 12 hours @ S 116.00 /hour $ 1,392.00 Staff Engineer/Geologist 14 hours @ $ 89.00 /hour S 1,246.00 Subtotal S 2,638.00 - - - PERMIT -ACQUISITION - Fs ffEngineer/Geologist 4 hours @ S 89.00 /hour S 356.00 Subtotal 5 356.00 SITE RECONNAISSANCE AAS FEASIBILITY REPORT SUBSURFACEEVALUATION @ Project Engineer/Geologist 16 hours @ S 116.00 /hour S 1,856.00 Staff Engineer/Geologist 24 hours @ S 89.00 /hour S 2,136.00 Vehicle 24 hours @ S 6.00 /hour $ 144.00 Technical Illustrator 8 hours @ S 64.00 /hour S 512.00 Word Processing/Reproduction 8 hours @ $ 39.00 /hour $ 312.00 Subtotal S 4,960.00 LABQRATORYANALYSES Tests to include moisture and dry density, maximum density, expansion index, gradation, Atterberg limits, direct shear, sand equivalent, and corrosivity. $ 4,900.00 Subtotal S 4,900.00 Principal Engineer/Geologist 2 hours @ $ 135.00 /hour $ 270.00 Project Engineer/Geologist 10 hours @ $ 116.00 /hour $ 1,160.00 Staff Engineer/Geologist 18 hours @ S 89.00 /hour S 1,602.00 Subtotal S 3,032.00 Principal Engineer/Geologist SUBSURFACEEVALUATION @ $ 135.00 /hour (Assumes 25 test pits approsvnatelyl2 to 15 feet deep and two borings appro�nately 25 feet deep) Staff Engineer/Geologist 26 hours @ $ 89.00 /hour S 2,314.00 Vehicle 26 hours @ S 6.00 /hour S 156.00 Backhoe (Subcontractor) 25 hours @ $ 120.00 /hour $ 3,000.00 Mobilization/Demobilization $ 39.00 /hour $ 400.00 Drill Rig (Subcontractor) 4 hours @ $ 150.00 /hour $ 600.00 5 Subtotal 5 6,470.00 LABQRATORYANALYSES Tests to include moisture and dry density, maximum density, expansion index, gradation, Atterberg limits, direct shear, sand equivalent, and corrosivity. $ 4,900.00 Subtotal S 4,900.00 Principal Engineer/Geologist 2 hours @ $ 135.00 /hour $ 270.00 Project Engineer/Geologist 10 hours @ $ 116.00 /hour $ 1,160.00 Staff Engineer/Geologist 18 hours @ S 89.00 /hour S 1,602.00 Subtotal S 3,032.00 Principal Engineer/Geologist 2 hours @ $ 135.00 /hour $ 270.00 Project Engineer/Geologist 16 hours @ $ 116.00 /hour $ 1,856.00 Technical Illustrator 14 hours @ $ 64.00 /hour $ 896.00 Word Processing/Reproduction 20 hours @ $ 39.00 /hour $ 780.00 Subtotal 5 3,802.00 1111 1 . ....� .._.. ' . .-- HARPER & ASSOCIATES ENGINEERING, INC. CONSULTING ENGINEERS a.. i E •102-312 Corona, CA 92881-8671 W0 a IN I Phone .09 .; January 21, 2000 Mr. Terry Smith Malcolm Pirnie, Inc. 1902 Wright Place, #I30 Carlsbad, CA 92003 Subject: Proposal for Corrosion Engineering Services, Capistrano Valley WD 20" Pipeline Dear Sir: Per your request, Harper & Associates Engineering, Inc. (HAE) is pleased to provide the following proposal for Corrosion Engineering services for the subject project. HAE has over 30 years of experience in the Corrosion Engineering/Cathodic Protection industry, and we specialize in cathodic protection AutoCad drafted designs, preparation of wordprocessed specifications, field testing and inspection, trouble -shooting of cathodic protection systems, liaison with foreign pipeline operators to mitigate any cathodic interference (stray current) effects, coatings specifications, materials selection for pipeline corrosion control, high-voltage induced AC power coupling mitigation, test station and joint bonding recommendations and all other phases of corrosion control for underground and underwater metallic structures. It is therefore our proposal to provide the following specific engineering services to Malcolm Pirnie for this project: 1. Thoroughly review any and all current and past information relevant to the corrosivity of the soil in the proposed right-of-way including new geotechnical reports, etc. 2. Provide a site "soil resistivity" test full length along the proposed ROW (approximately 20,000 LF) to determine the corrosivity of the soil at pipeline depths. Testing will be conducted utilizing the Wegner "Four -Pin" method and will provide data of soil resistivity at 5 and 10 foot depths at approximately 20 locations 1000' O.C. along the ROW. This data will be used to evaluate the specific soil conditions surrounding the proposed pipeline and will be used to determine proper pipeline materials, coatings and corrosion mitigation requirements. We will also field locate any other foreign pipelines (oil, gas, etc.) in proximity to the proposed waterline, locate any overhead high-voltage transmission lines, locate any foreign cathodic protection systems in the area and generally evaluate the proposed ROW from a corrosion standpoint. 3. After item #2 has been accomplished, we will provide a "preliminary design report" to Malcolm Pimie detailing the results of the field testing and provide recommendations (from a corrosion engineering view) for alternate piping materials, pipeline coatings and linings and a recommendation-4or cathodic protection (if required by the field data) includingjoint bonding and specific test station locations as needed. 4. If it is determined by the field data, Malcolm Pirnie, and the Owner that cathodic protection is the required corrosion mitigation program, HAE will provide a complete AutoCad V.14 drafted set of plans, both on vellums and on floppy disk, for the cathodic protection which will include anode locations, test station locations, interference bond stations for foreign pipelines (oil, gas, etc., including contacting foreign owner's corrosion staff), mitigation of any induced AC voltages from overhead powerlines, dielectric insulator requirements, details of any required equipment and all other requirements to provide a complete cathodic protection system for the subject pipeline. A determination of the type of cathodic protection (either impressed current or sacrificial anode) will be made depending upon the choice cf pining materials. The plans will be suitable for public bid and can be integrated with the balance of the pipeline construction plans by Malcolm Pirnie_ 5. We will also provide a complete set of wordprocessed specifications, both printed and on floppy disk, for the above cathodic protection design including materials, installation instructions, special considerations, warranty requirements, testing required and all other requisites for a complete project. The specifications may be included as a part of the overall package. 6. We will also participate in any meetings, phone conversations and/or other joint client/engineer gatherings which are deemed necessary in order to deliver a complete project. HAE will be pleased to provide the above listed services for the lump sum costs shown below: 1. Items 1-3 above.......................................................................... $6800 2. Items 4-6 above.......................................................................... $13,500 We trust that this proposal meets with your approval. Should you have any questions or require additional information, please feel free to contact me directly at our Mission Viejo satellite office at (949) 859-0822 anytime. Very truly yours: HARPER & ASSOCIATES ENGINEERING, INC. Stephen A. Jones, P.E. Registered Corrosion Engineer #298, State of California NACE INTERNATIONAL Certified "Corrosion Specialist" #2134 Capistrano Valley Water District 3240o Paseo Adeleanto San Juan Capistrano, CA 92675 SC -4 South Connectors I and 11 Pipeline Project Malcolm Pirnie, Inc. Fee Proposal - Cost Summary q LABOR SUBCO 1. General Administration Meetings, and Presentations 210 S 21.068 $ 5.181 $ 415 S 26,664- 2. Preliminary Design 294 S 28,276 S 8.117 S 250 S 36.643 3. Surveying and Rights -of -Way 10 S 924 $ 33,390 S - $ 34.314 4. Geotechnical Investigation 10 S 924 $ 27,466 S - $ 28.390 S. EnWonmental compliance and Land Appraisal 10 S 924 S 34.440 S - $ 35.364 6. Final Design 959 S 86.986 S 21,011 S 1,050 S 109.047 7. Permits 92 S 8,096 S 3,553 1 S 100 $ 11,749 Design Subtotal 1585 $ 147,198 $ 133,157 $ 1,815 3 282.170 8. construction Bidding.throw gh Contract Award 30 S 2.852 S - $ 40 $ 2.892 9. Construction, En ineering Support 516 S 50.292 $ - $ 1,600 5 51,892 1 TOTAL FEE 21311 $200.342 5133,157 $3,455 $336,954 Filename: SC4 mpi.x1s Job Number. 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O a Qr N n Q Q Q r N CI N T T � d N W p ILLI 0 C C V N m y SOI OI y C r,ry O¢ W '0' W C z C W y y u 0 Oy W 5 W cd Q N d a W O a O c E 1)U)<0(L 0) U) (L m `y N H N V > N N N Q Q OI O) 0) n rn Jp I0 y 0 O IL12H IFFA- F (n CO C p N Q V N N x 0 N p W E D O C o m��y2yw�°� a s >03 Y 2 mE w> t v Y N E LLtn aao. aio C C m �A L C ial�X(L 0Vndm SUBCONSULTANTS' COSTS FOR THE S( l SOUTH CONNECTORS I AND II PIPELI PROJECT ?�Jr=w?SUBCONSUL Darnell & Associates, Inc. Traffic Control & Permitting $ 10,258 Ninyo & Moore Geotechnical Investigation $ 26,158 David Evans & Associates Environmental $ 29,800 Harper & Associates Engineering, Inc. Corrosion Control $ 20,300 Rattray & Associates, Inc. Surveying and Mapping $ 31,800 Overland Resources, Inc. Land Appraisal $ 3,000 David Recupero & Assoc. County Permit Assistance $ 2,000 Miller Pipeline Pothole Utilities $ 3,500 Total $ 126,816 SubCosts.xls 01/24/2000 Malcolm Pirnie, Inc. „JMMARY OF STANDARD CHARGES This document describes the basis for compensation and terms of payment. All rates presented apply to services rendered during calendar year 2000 and are subject to adjustment on January I of each subsequent year. In addition to these fees, clients will also be responsible for any sales or value-added taxes that may apply to engineering services performed. Hourly Rates: Charges for services provided will be in accordance with the following schedule: Classification Hourly Rate Technician 1 $ 44/hr Technician 2 51 Technician 3 61 Technician 4 70 Technician 5 80 Technician 6 88 Technician 7 99 Technician 8 110 Engineer/Scientist/Architect 1 65 Engineer/Scientist/Architect 2 73 Engineer/Scientist/Architect 3 79 Project Engineer/Scientist/Architect 4 90 Project Engineer/Scientist/Architect 5 101 Senior Project Engineer/Scientist/Architect 6 122 Associate 145 Officer/Senior Associate 161 Overtime - No overtime premium is charged for project work outside of normal working hours. 2. Other Direct Costs: All expenses incurred for a project, except in-house services specified below, from outside vendors will be invoiced at cost plus 10% to cover administrative expenses. These items may include, but are not limited to: shipping charges; printing; supplies; equipment; traveling expenses; special insurance; licenses; permits; or subcontractors. In-house services consist of: • Transportation $0.35/mile for automobiles $0.45/mile for 4x4 vehicles and trucks • Reproduction $0.11/copy for standard page sized documents • Laboratory Unit prices for sample testing, handling, and storage are available for individual assignments Equipment A schedule of usage rates for specialty equipment is available for field assignments 3. Payment: All invoices are due and payable within 30 days of billing date. Any attorney's fees, court costs, or other related expenses incurred in collecting delinquent accounts shall be paid by the client. Delinquent bills are subject to finance charges of 1.5% per month. Confidential Business Information CONV-I (C) MALCOLM IRNI P991559 MALCOLM IRNI The Capistrano Valley Water District (District) intends to award a complete engineering contract for the construction of water transmission mains. The District has issued a Request for Proposal (RFP) for engineering design and construction services for the SC -04 South Connectors I and II — Pipeline Project on November 18, 1999. Subse- quently, the District issued Amendments No. 1, 2, and 3 to the RFP. Malcolm Pimie has reviewed the amendments and considered the information in the preparation of this proposal. This project was identified in the February 1999 Water Master Plan as a system improvement to en- hance water services reliability and increase capac- ity on the east side of the District. It will reduce operation and maintenance costs by eliminating pump stations and/or placing booster pumping sta- tions in a reserve mode in order to serve water more reliably through the new high pressure transmission main. The project has been described in Exhibit A to the RFP as 19,100 lineal feet of 20 -inch diameter pipeline, 2,650 lineal feet of 12 -inch diameter pipe- line, pressure regulating, metering, and existing system interconnections The work associated with this project includes evaluation of alignment alternatives, evaluation of route geology, a survey of the selected route, deter- mination of easement requirements, determination of environmental permits, preparation of easement documents, appraisal of land value, and final engi- neering design and limited construction phase serv- ices of the water system improvements. Project Approach The pipeline alignment for the proposed 20 -inch water transmission line shown in the District's RFP begins at the Santa Margarita Flow Control Facility, proceeds southerly across Ortega Highway along Avenida La Pata and meanders southwesterly through undeveloped property towards the future SC -04 Terminal Reservoir. This alignment appears to be the most direct route in that it can easily serve customers in the adjacent subdivisions, utilizes ex- isting road right-of-way and follows ridge lines for the cross country portion. However, because of other issues such as slope stability, biology, and other planned subdivisions, a detailed alignment analysis is necessary to identify the preferred alignment. The critical engineering issues related to the project appear to be the high pressure of the pipe- line (approx. 250 psi at the connection), the corro- sive soils, the unstable hillsides the environmental habitat setting and the crossing of Ortega Highway. The crossing of Ortega Highway will be coordi- nated with Caltrans and it is anticipated that the crossing will be performed as a phased open trench crossing or a bore and jack crossing with a steel casing. We anticipate that Caltrans will likely dic- tate the method of construction to be used for this crossing and that an exhibit or drawing in metric delineation will also be required. Malcolm Pimie, with the assistance of Darnell and Associates will obtain the necessary permits for the District from Caltrans. Because of the importance of this trans- mission line, the corrosivity of the soil will be evaluated during the preliminary design phase. Malcolm Pimie will utilize Harper and Associates P991559 / AOG Capistrano Valley Water District SC -04 South Connectors I h 11 Pipeline Project MALCOLM IRNI to review the corrosion potential and provide rec- ommendations for consideration during design phase. Evaluation of the alignment alternatives will consider a number of issues that may impact cost, schedule, or both. Significant issues that must be considered in the selection of the alignment include: • Construction Cost • Land Acquisition Cost and Timing • Proposed Developments and Roadways • Environmental Impacts • Permit Requirements and Timing The District's alignment, although the most di- rect, appears to conflict with the layout of the pro- posed Whispering Hills subdivision. Apparent al- ternatives or variations, to the District's alignment are: 1) Coordinate the alignment with the planning and grading of the Whispering Hills subdivi- sion, which could delay the progress of the project. 2) Follow the northerly and westerly boundary of the Whispering Hills subdivision in order to minimize schedule conflicts and also the distance to the adjacent subdivisions to be served. 3) Maintain the pipeline alignment in Avenida La Pata out to the northerly limit of the Prima Descha Landfill in order to maximize the use of the road right-of-way and mini- mize coordination and scheduling with the Whispering Hills Project. 4) Follow the alignment of Alternative 3; how- ever, rather than follow the northerly align- ment of the Prima Descha Landfill, the pipeline alignment may be able to be con- tinued through the landfill which would minimize environmental impacts and land acquisition cost. Variations of each of these alternatives as well as several others will be considered and discussed with the District as more information is gathered on the existing conditions. However, a key element in the development of the pipeline alignment is to identify an alignment that will provide multiple Project Approach U benefits or uses of public facilities. Malcolm Pimie proposes to optimize this approach by fo- cusing on multiple use of the following public fa- cilities: • Public Open Space • Public Road Right -of -Way • Existing Horse and Bike Trails Utilizing this approach will minimize land ac- quisition costs and potential delays while increasing the benefit of this project to the public. Malcolm Pimie has selected local geotechnical and environmental consultants with extensive knowledge of the local conditions. Ninyo & Moore will provide geotechnical engineering services and David Evans and Associates (DEA) will provide as- sistance with environmental compliance. Their knowledge of the local conditions is discussed be- low. Geotechnical Conditions The anticipated alignments traverse a variety of soil types, but basically the soil types are clays and clay loams. These soil types are interfrngered along the alignments, and the pipeline will cross back and forth among the various soil types. The Soil Con- servation Service soil maps of Orange County indi- cate at least three zones of clay and four zones of clayey loam in the vicinity of the alignments. The slopes are steeper at the higher elevations and the degree of erosion is increased. These soil maps rep- resent shallow soil conditions and indicate the fre- quency of changes in soil types along the alignment. The Geo -Environmental maps of Orange County show the vicinity of the alignments is pre- dominantly in the Capistrano Formation with some Monterey Formation. In this area, these formations are susceptible to landsliding. The published maps of landslides in this area show about half the area is landslide material. Where the pipeline starts at Avenida La Pata near Ortega Highway, it follows the trace of the Cristianitos fault zone. As the alignment turns to cross the open space, it is no longer in the fault zone. This fault is classified as potentially active. P991559 / ADG Capistrano Valley Water District , SC -04 South Connectors 18 If Pipeline Project 1_z MALCOLM IRNI Environmental Setting David Evans & Associates (DES) will prepare the CEQA documentation for this project. We un- derstand that the District envisions a mitigated negative declaration for CEQA compliance. A miti- gated negative declaration may be used when an initial study indicates that a project may have a sig- nificant effect(s) on the environment but this im- pact(s) may be eliminated or mitigated by incorpo- rating mitigation measures into the project. As part of the mitigated negative declaration, the District must adopt a mitigation monitoring or reporting program (MMRP). Use of a mitigated negative declaration usually reduces the time and cost of evaluating a project under CEQA. The District's time schedule outlined in their Scope of Work uses the timing of a mitigated negative declaration in- stead of an EIR. The project entails two pipelines plus associated facilities. The District's current alignment shows a portion of the South Connector pipelines traversing southwesterly across the 356 -acre Whispering Hills residential project. The scope of work associated with the South Connector project also entails evaluation of alignment alternatives. Whispering Hills is planned as a gated commu- nity of 356 single-family homes with an overall density of one dwelling unit per acre. Development will be on approximately 175 acres with the re- maining 181 acres in open space. The developer has submitted a development application and the City of San Juan Capistrano has contracted with DEA to prepare the Whispering Hills EIR. The Draft EIR is scheduled for public review in January -February 2000. The Whispering Hills EIR addresses a range of environmental concerns. Of these environmental issues, the Whispering Hills project seems to have potentially significant impacts in the areas of biological resources, cultural resources, short-term air quality impacts due to con- struction, and cumulative traffic impacts which may require mitigation. DEA also prepared the Initial Study/Negative Declaration (IS/ND) for the Bolsa Chica Domestic Water Transmission Project (DWTP) which pro- vided domestic water transmission from an existing SCWC distribution system in the City of Cypress to Bolsa Chica Mesa in Huntington Beach. This Project Approach 0 transmission line crosses seven jurisdictions in al- most 7 miles. Our CEQA, project area (Whispering Hills EIR), and pipeline experience (Bolsa Chica DWTP IS/ND) has shown what a successful mitigated negative declaration involves: the early identifica- tion of issues/impacts pertaining to the placement of the proposed pipeline project; and the early incorpo- ration of necessary mitigation measures into the project alignment and design. Task t General Administration, Meetings and Presentations Track Project Progress and Schedule Perform overall project management, administer the District contract, monitor budgets, and provide a detailed project schedule using Microsoft Project. Prepare a project plan at project onset and update the plan prior to proceeding with final design. Also included is the preparation of monthly progress re- ports summarizing the work performed and an up- date of the project issues and overall status relative to budget and schedule. Monthly Progress Meetings The project manager will attend monthly project meetings with the District including the initial proj- ect "kick-off' meeting. The "kick-off' meeting will be in a workshop format to develop roles, responsi- bilities, goals and execution strategy for the project. The "kick-off' can also include establishing mile- stones and deliverables for all parties required to keep the project on -schedule, A meeting summary will be provided to the District within 5 days of the meeting. Coordination Meetings These meetings will be in addition to the regular monthly meeting. These meetings may be with the District staff, government agencies, and utilities. These meetings will typically be attended by the project manager and project engineer or sub - consultant. Also included in this task will be the preparation of a meeting summary that will be dis- tributed to District's project manager and all at - P991559 / ADG Capistrano Valley Water District SC•04 South Connectors 18 11 Pipeline Project t~ 1.3 tendees. Frequent coordination can also be aided with the use of conference calls and e-mail. Meet- ings pertaining to permits and environmental com- pliance are included in the respective tasks. Sub -consultant Management Malcolm Pimie will have total responsibility for the administration and technical and financial as- pects of this project, including overall management and coordination of the project's sub -consultants. Under this task, our Project Manager will provide direction, coordinate the efforts, track the progress, and administer the contracts of the various sub - consultants. Data Collection and Research It is anticipated that the District will provide a copy of all available water plans and existing street plans within the City's jurisdiction. Malcolm Pirriie will perform research with all other government agencies and public utilities such as telephone, gas, electric, and cable TV. Also included is field reconnaissance to verify field conditions and photograph the project site. The preliminary design report will investigate areas where potholing may be needed to determine utility interferences. Potholing not included in proj- ect scope. Task 2 Preliminary Design The preliminary design phase of the project will consist of the development of alternative pipeline alignments, evaluation of the alternatives, selection of a recommended alignment and preparation of a preliminary design report that will define the basic design criteria and materials to be used in the prepa- ration of the final design of the pipeline. Establish Evaluation Criteria The objective of this task is to identify signifi- cant project criteria/elements which may have an impact on the selection of a pipeline alignment. Utilizing a fixed set of criteria in the form of deci- sion matrix will allow for the comparison of alter- natives and ultimately the selection of a recom- mended alternative. Malcolm Pimie will develop a list of criteria, discuss the criteria with the District and then determine how each element should be Project Approach weighted. Elements that are typically considered for a cross-country pipeline project are: • Construction Cost • Land (easements) Acquisition • Geotechnical Constraints • Biological Impacts • Traffic Impacts • Permit Acquisition / Schedule Delays Identify Alignment Alternatives Malcolm Pirriie will identify a number of alignment alternatives that will meet the operational requirements identified in the RFP and the District's Water Master Plan. The alignment alternatives will be discussed with the District and reduced to 3 al- ternatives. Evaluate Alternative Alignments The three alternative pipeline alignments identi- fied will be evaluated in detail in accordance with the criteria established above. A preliminary level plan and profile utilizing "softdesk" will be pre- pared for each of the alignments in order to assess costs and design issues. The highest ranking pipe- line alignment derived from the decision matrix will be presented to the District as the recommended alignment. Once the District has approved the rec- ommended alignment, Malcolm Pimie will begin preparation of a preliminary design report. Prepare Preliminary Design Report The preliminary design report will incorporate the evaluation process developed above and address specific issues related to geology, traffic control, land acquisition, required permits, and environ- mental impacts and required mitigation measures. The preliminary design report will include the development of the recommended alignment to 30% design, preparation of base drawings incorporating all existing utilities and property ownership onto the District provided aerial topography, selection of pipe materials and valves, and discussions on pipe coatings and cathodic protection. Drawings will be prepared using AutoCAD Release 13. The product deliverable will be five copies of the preliminary design report including five blueline sets of the 24" X 36" topographic base sheets showing the recommended horizontal alignment P991559 / AGG Capistrano Valley Water District SC -04 South Connectors I Et 11 Pipeline Project 6 4 1.4 "IMMOIN .� and profile. Limited profile information will be shown on this 30% set. Technical Review Senior members from within Malcolm Pimie will provide Quality Assurance and Quality Control of the project. The members of this group will pro- vide an independent review of the project plan and the preliminary design report prior to submittal to the District. Task 3 — Surveying and Rights -of -Way The extent of survey services required for this project is limited to field verification, locating ex- isting monuments and preparing easement plats and legal descriptions. It is anticipated that the District will provide aerial topography and survey control as indicated in the RFP and that Preliminary Title Re- ports and Title Insurance will be provided by the District. • Investigate County, District, and City rec- ords, obtaining copies of record maps and documents within the project area. Deter- mine location of control monuments and benchmarks necessary to establish survey control based on N.A.D. 83 State Plan Co- ordinates. • The survey will locate sufficient monumen- tation to establish the existing property lines, public rights-of-way and easements. Office calculations will be performed directly re- lated to the survey. An AutoCAD Release 13 drawing file of the survey will be pre- pared outlining the property, right-of-way and easement lines. In addition, drawings will also show found monuments, course bearings and distances. • Conduct a field survey, as needed, to locate existing utilities crossing the alignments and any marked out utilities not delineated on utility plans. Approximately two days are anticipated for this effort. • Prepare easement drawings and legal de- scriptions for the Districts use in acquiring easements. Project Approach a Task 4 — Geotechnical Investigation Preliminary Design Support Review readily available background mate- rials, including published geologic maps and literature, in-house information, stereoscopic aerial photographs, geological data from the Capistrano Valley Water District (i£ any). Obtain appropriate permits to perform the proposed subsurface evaluation. Perform site reconnaissance to observe the general site conditions for the alignment evaluation, identify access for the subsurface investigation and to mark proposed test pit locations. Final Design Support • Perform subsurface exploration by backhoe to evaluate the conditions of the shallow soils along the water main alignment. Test pits will be excavated at a spacing of ap- proximately 500 feet along the selected alignment outside the Avenida La Pata right- of-way. We have assumed that we will ex- cavate approximately 40 test pits. Subsur- face exploration will consist of the excavat- ing, logging, and sampling of test pits. The test pits will be excavated to a depth of ap- proximately 6 to 8 feet. The borings will be logged by a representative from our firm, and bulk and drive -tube soil samples will be collected at selected intervals for geotechni- cal laboratory testing. • For the test pits adjacent to the Prima De- shecha Landfill, we will monitor the lower explosive limit and oxygen levels in the test pits as a measure of potential methane gas migration from the landfill. • Laboratory testing of representative soil samples will be performed to evaluate in- situ moisture and dry density, gradation, ex- pansion potential, Atterberg limits, direct shear strength, maximum density, soil corro- sivity, and sulfate content of the on-site soils. P991559 / ADG Capistrano Valley Water District ; v� SC -04 South Connectors 18 11 Pipeline Project 15 MALCOLM IRNI Geotechnical Report Preparation • Data compilation and geotechnical analysis of field and laboratory data, including analy- ses to evaluate and provide recommenda- tions pertaining to the following: Description of the geology and on-site soils anticipated along the alignment, including an evaluation of the geologic hazards present along the alignment. Evaluation of site seismicity. Estimation of potential settlement be- neath the proposed pipeline. Excavation and compaction require- ments of the on-site soils. Geotechnical engineering design pa- rameters, including allowable bearing capacity values and lateral earth pres- sures. Evaluation of the corrosion potential of the on-site soils. • Preparation of a feasibility letter report and a written geotechnical report presenting our findings, conclusions, and geotechnical rec- ommendations for the project. Assumptions The following assumptions have been made in the preparation of the geotechnical scope of serv- ices: • Site access and permits will be granted by the District and potential alignment property owners. • The alignments will be accessible by back- hoe by existing trails and will not require using additional equipment to provide ac- cess trails. • The pipeline depth to invert is less than about 4 or 5 feet so the backhoe test pits can extend below the proposed pipeline invert. • Excavation permits, if required for our sub- surface work, will be provided the District. • Since it is more likely that the pipeline alignment will be located around potential landslide areas rather than to stabilize the landslide, the evaluation of potential move- ment of landslides or the Cristianitos fault along the alignment are not included in this Project Approach 0 scope of work. Deeper information from borings and slope stability analyses will be required to evaluate the landslides. • Excavations will be backfilled with on-site materials. • Our evaluation will not include any sam- pling, testing, or chemical analysis of haz- ardous materials, should they be encoun- tered along the alignment. Task 5 — Environmental Compliance and Land Appraisal 5.1 CERA Compliance Project Initiation Project initiation is the opportunity to set up a process directed at project efficiency and timeliness. The Capistrano Valley Water District has identified a "kickoff' meeting to discuss the scope and pa- rameters of the project. DEA attend this "kickoff' meeting to discuss communication procedures, scheduling issues, project expectations, policy con- cerns, additional meetings, etc. DEA will receive any relevant reference and research documentation related to the proposed project, project site, and the project vicinity, including maps and aerial photo- graphs. Meetings Attendance of five meetings with the District is anticipated in addition to the project initiation meeting. These meetings are: • Discussion of Initial Study and Recom- mended Mitigation Measures • Discussion of draft Mitigated Negative Declaration • Discussion of MMRP • Discussion of responses to comments re- garding MND • Public Hearing Initial Study DEA will prepare an Initial Study that identifies: • Project description — location, objectives; characteristics • Environmental setting P991559 / ADG Capistrano Valley Water District SC•04 South Connectors I & 11 Pipeline Project % 1-s • Discussion of potential environmental ef- fects using Appendix G checklist or another method • Mitigation measures • Consistency with plans and policies • List of preparers We recommend the Appendix G Environmental Checklist Form which was revised as part of the 1998 amendments to the California Environmental Quality Act (CEQA). This revised checklist pro- vides environmental thresholds of significance for the following environmental topics. This checklist will be supplemented with an explanation of the factual data used to reach the appropriate environ- mental impact conclusion. This initial study will be used to revise the project description to incorporate any recommended mitigation measures into the project alignment and design. In our professional opinion, the results of the initial study will be as follows: • Aesthetics — No significant impact due to short -nature of construction activities • Agricultural Resources — No significant im- pact • Air Quality — Short-term adverse construc- tion impacts that can be mitigated by com- pliance with SCAQMD recommended con- struction activity mitigation measures • Biological Resources — Short-term impacts associated with construction activities with mitigation as recommended by applicable federal and state agencies • Cultural Resources — Potential impacts to unknown paleontological and archaeological resources due to construction activities. Two known archaeological sites in the project vi- cinity. Mitigation per on-site observation of construction activities as identified by appli- cable public agencies. • Geology/Soils — Impacts from geotechnical conditions which can be mitigated by con- formance with the recommendations of a geotechnical report. • Hazards & Hazardous Materials — No sig- nificant impact Project Approach • Hydrology/Water Quality — No significant impact • Land Use/Planning — Short-term adverse impacts of construction activities upon ex- isting development in the project vicinity and compatibility with the proposed Whis- pering Hills development. • Mineral Resources — No significant impact • Noise — Short-term construction noise which can be mitigated by conformance with ap- plicable noise ordinances. • Population/Housing — Potential indirect growth -inducing impacts. • Public Services — No significant impact. • Recreation — No significant impact. • Transportation/Traffic — No significant im- pact beyond temporary traffic disruption due to construction activities. • Utilities/Service Systems — No significant impact. • Mandatory Findings of Significance — No significant impact. As shown by the above discussion, it is antici- pated that the key environmental concerns that may be significant and therefore require appropriate mitigation are biological resources, cultural re- sources, and short-term air quality and noise im- pacts. In addition to DEA, the Malcolm Pimie Team will include the following subconsultants: • BonTerra Consulting Biological Resource Assessment • RMW Paleo Associates, Inc. Paleontology/Archaeology/ Historic Resources Biological Resources BonTerra Consulting will prepare a biological technical report to support a biological resource section of a California Environmental Quality Act (CEQA) document to adequately address the im- pacts associated with the proposed project. Tasks to prepare the biological technical report include: (1) a literature review will be conducted to deter- mine which species have been afforded special status by state, federal, and local resource agen- P991559 I ADG Capistrano Valley Water District SC -04 South Connectors I h 11 Pipeline Project— 1 7 MALCOLM PIRNIE cies and other organizations, and which have a potential to occur within the study area; (2) plant communities within the study area will be mapped to identify and describe the extent and distribution of various plant communities within the project site, including any special status plant communities; (3) general walk -over survey to document existing wildlife use within the study area, including an assessment of the potential for special status plant and animal species that may be present; and (4) a biological resource technical report will be developed based on the results of various bio- logical surveys, analysis, and data compilation described above. The report will describe: (a) the methodology used to conduct the biological surveys; (b) the ex- isting plant communities and associated animal re- sources within the project site; and (c) potential im- pacts from project development and (d) recom- mended mitigation measures to reduce identified impacts to less than significant levels. In addition, BonTerra will attend three meetings to discuss proj- ect objectives and identify potential areas the proj- ect should avoid to minimize project impacts to biological resources. BonTerra can also provide biological support services for regulatory permit applications for the proposed project; however, be- cause of the uncertainty of the permits required or the endangered species issues that may occur on the project site, no fee has been included for this task. RMWPaleo RMW Paleo Associates will be responsible for the archaeological and paleontological resource analysis of the proposed mitigated negative decla- ration. There are two known archaeological sites in the project vicinity; ORA -25 and ORA -243. There are no identified historical resources. The project vicinity is underlain by marine siltstone of the Ter- tiary Capistrano Formation. This Formation is ex- tremely fossiliferous in south Orange County. Ex- cavation is likely to expose significant fossils. The archaeological study will consist of a re- view of archaeological literature maintained by the South Central Coastal Information Center at the University of California, Los Angeles. In additional to the archaeological inventory records, a check will -Project Approach E also be made of their file of historic maps, the Na- tional Register of Historic Places, the California State Historic Resources Inventory, and the listing of California Historical Landmarks. The literature review will include a review of information for known sites within the study area and within a one mile radius of the study area. The surface examina- tion will determine if there are exposed cultural re- sources. Site recording will consist of filing site re- cords for newly discovered sites and site supple- ments for sites that were previously recorded. Rec- ordation of archaeological sites, if any are found, will be handled under a separate contract. The ar- chaeological report will be submitted discussing the findings of pervious work done on or near the prop- erty, the results of the field examination, recom- mendations, a map showing locations of cultural re- sources located within the property boundaries. The paleontological study will consist of a lit- erature and records review, field examination, and report preparation. The literature review will consist of an examination of records maintained by the Los Angeles Natural History Museum to determine the existence of previously recorded paleontological re- sources within the project boundaries and vicinity and to determine geologic formations that will be impacted by the project. A surface examination to locate visible paleontological resources will also be accomplished. The paleontology report will include the results of the literature review and surface ex- amination, provide management recommendations, and a map showing paleontologic sensitivity within the property boundaries. If fossils are found that will be impacted by the project, fossil collection will be necessary and will be handled under a sepa- rate contract. Mitigated Negative Declaration We will prepare a mitigated negative declaration (MND) that includes: • Brief description of the project, location, and project proponent • Proposed finding that the project will have no significant effect • Initial study documenting the reasons for supporting the find • Mitigation measures to avoid potentially significant effects P991559 / ASG Capistrano Valley Water District .;A 1-8 SC -04 South Connectors 1811 Pipeline Project zt; " Mitigation measures are the key ingredient in an mitigated negative declaration. Mitigation must be agreed to and incorporated into the project prior to public review. Mitigation will only be incorporated into the project for significant adverse effects. Evi- dence will be provided about how mitigation meas- ures reduce or avoid the impact. The MND will in- clude the what, why, where, how, when, and who approach to writing mitigation. Mitigation measures incorporated into the pro- posed project should: not be deferred until some future time unless a performance standard is speci- fied; must be fully enforceable through conditions or other binding instruments; and must comply with principles of "essential nexus" (must be connected to the impact) and "rough proportionality" (closely connected to the project). Adequate mitigation measures are: modifying the project, limiting proj- ect activities, constructing improvements; monitor- ing to ensure impacts do not occur; other agency approvals; and/or compliance with standards. In- adequate mitigation measures are: handing over mitigation to another agency; future study of miti- gation; and/or future formulation of mitigation measures. Most importantly, the necessary consultation with responsible and trustee agencies will occur during the preparation of the MND. It is vital that the responsible agencies also agree to the mitigation measures before the MND release. Otherwise, it may be necessary to prepare an EIR. The mitigated negative declaration will focus on potentially significant issues with a sufficient level of detail and a format that could easily be converted into an EIR. Should an EIR become necessary due to the inability of mitigation measures to reduce an impact to less than significant, we will work closely with the District to revise the scope of work for the timely implementation of CEQA compliance. The MND will also explicitly address significance de- terminations using the correct CEQA terms and mandatory findings. There will be substantial evidence supporting the mitigated negative declaration. The MND is the CEQA document. Everything else is the adminis- trative record that supports the MND. Types of evi- dence in the administrative record include: agency staff reports, expert opinion based on facts, techni- Project Approach cal studies, public comments, and prior planning and EIR documents. It is not required that the mitigated negative declaration include: a detailed environmental setting and impacts discussion beyond what is necessary to support reasoning; an alternatives analysis; growth - inducing impacts (some discussion is necessary re- garding the indirect effects of growth); or unavoid- able significant or irreversible effects because in- herently, neither should exist. Processing of Mitigated Negative Declaration The MND package, including the Initial Study and related material, will be delivered to the District for their use in preparing and processing the Notice of Intent (NOI). At this point in the process, it is anticipated that District or City Planning Staff will complete the CEQA processing which will include adoption of the MND, preparation of a Mitigation Monitoring or Reporting Program and preparation of a Notice of Determination. It is our understand- ing that the City has personnel who routinely per- form these activities on behalf of the City. 5.2 Land Appraisal Overland Resources, Inc. will provide proforma cost analysis of preliminary alternative alignments for the Preliminary Design Report, Task 6 — Final Design (50%, 75%, 90% and Final) Prepare Final Plans and Specifications This includes the preparation of all construction drawings and the incorporation of review comments from the 50%, 75%, and 90% submittals in order to provided the District with a complete set of bid documents. The drawings will be prepared at a scale of 1" = 40' horizontally and 1" = 4' vertically using computer generated drafting in AutoCadd Release 13 and utilizing the PWD Digital Submis- sion Standards. An estimated drawing list is included at the end of this scope of work and identifies the anticipated drawing effort involved. City/District standards will be used to the extent possible and will typically be incorporated by reference. Detail drawings will include District standards that require modifica- tions, site specific details, sections and all other ar- P991559 / ADG Capistrano Valley Water District a SC -04 South Connectors I b 11 Pipeline Project 1-9 eas that require greater detail in order to facilitate construction and assess a thorough bid. Malcolm Pirnie will prepare technical specifi- cations, bid documents, and Special Provisions for competitive bidding for the proposed construction work. The City of San Juan Capistrano Public Works Department (PWD) Standard Specifications and Contract Documents shall be used. When specifications do not exist, Malcolm Pimie will de- velop specifications as necessary for this project. All specifications will be prepared in Microsoft Word 97 for Windows format. Final submission of all design and analysis material shall be in accor- dance with the PWD Digital Submission Standards. A check list will be provided with each of the submittals that identifies information that is out- standing and that will be incorporated before the drawings are developed to 100%. Cost Estimates (75% and Final ) An Engineer's Estimate of Probable Construc- tion Costs will be prepared. The format provided will be a standard line item estimate with quantity, unit cost and total cost provided. The estimate does not include a break down between material, equip- ment, and labor. The estimate will be prepared using Microsoft Excel 97. Technical Review Senior members from within Malcolm Pimie will provide Quality Assurance and Quality Control of the project. The members of this group will pro- vide an independent review of the plans and specifi- cations at the 50% and 90% design phases. Product Deliverables: • 4 sets of 24" X 36" bluelines of the entire set of construction drawings at 50%, 75% and 90% review. • 4 sets of Specifications • 4 sets of the cost estimate at 75% and final • 1 set of final mylars with disk of electronic files per PWD Digital Submission Standards Task 7 — Permits Malcolm Pirriie will obtain a permit for the Dis- trict from Caltrans for the Ortega Highway Crossing Project Approach U and an Encroachment Removal Agreement from the County of Orange for installation of the pipeline in Avenida La Pata. Coordination and review meet- ings with other City department are included in Task 1, Coordination Meetings. Malcolm Pirnie will also file a Notice of Intent (NOI) with the State Water Resources Control Board and prepare a Storm Water Pollution Prevention and Monitoring Plan required for storm water runoff associated with construction activity. Malcolm Pimie assumes that any and all fees associated with the permits will be paid by the District. The alignment alternative selected during the preliminary design phase will have a significant im- pact on the number of environmental permits re- quired, if any. As a result of this uncertainty, it is not possible to estimate the effort required to obtain environmental permits. Permit requirements will be identified and evaluated during the preliminary de- sign phase. Task S — Construction Bidding Services Through Contract Award Assist the District with preparation of the so- licitation of bids, attend the pre -proposal meeting, and evaluate the bids received and qualifications with recommendations of the apparent low bidder. Also provide assistance to the District in preparing responses to inquiries from prospective bidders and preparation of addenda. Task 9 — Construction Engineering Support The scope and fee estimate assumes that con- struction will take approximately twelve months. A longer duration may require scope and fee adjust- ments. No fees are included for subconsultant services during construction. General Contract Administration and Field Engineering Provide as -needed resident engineering for ob- servation of construction contractors progress, pro- vide digital photographics of progress, meet with the District inspector and contractor, review re- quests for information and provide interpretation for compliance with contract plans and specifications. Establish a punchlist in conjunction with District staff at project completion. On-site inspection and materials testing can be provided if requested, how- ever, this effort is not currently included. P991559 ( ASG Capistrano Valley Water District;';a, SC -04 South Connectors I b 11 Pipeline Project L.,,�.''1• t -to MALCOLM NI Office Engineering Provide office engineering and consultation with District in management of the contract includ- ing progress pay reviews, advise on change orders, consultation on field construction problems and re- view of all technical submittals. No substitutions will be made without District's prior concurrence. Pro}ect Approach Prepare Record Drawings "As -Built" drawings will be prepared from the Contractor's Record Drawing set, the District's in- spection staff and will be certified as "As -Built" in accordance with Sections 6735.5 and 6735.6 of the Business and Professions Code of California. "Re- cord" drawings will include 1 full size original my - lar reproducible set and electronic copy per the PWD Digital Submission Standards. ESTIMATED DRAWING LIST Drawing No. Description 1 Title Sheet 2 Index of Sheets 3 Plan Index and Legend 4 20" Water Transmission Main — Pipeline I — Plan & Profile 5 20" Water Transmission Main — Pipeline I — Plan & Profile 6 20" Water Transmission Main — Pipeline I — Plan & Profile 7 20" Water Transmission Main — Pipeline I — Plan & Profile 8 20" Water Transmission Main — Pipeline II — Plan & Profile 9 20" Water Transmission Main — Pipeline II — Plan & Profile 10 20" Water Transmission Main — Pipeline II — Plan & Profile 11 20" Water Transmission Main — Pipeline II — Plan & Profile 12 20" Water Transmission Main — Pipeline 11— Plan & Profile 13 20" Water Transmission Main — Pipeline II — Plan & Profile 14 20" Water Transmission Main — Pipeline 11— Plan & Profile 15 20" Water Transmission Main — Pipeline II — Plan & Profile 16 20" Water Transmission Main — Pipeline II — Plan & Profile 17 20" Water Transmission Main — Pipeline 11— Plan & Profile 18 20" Water Transmission Main — Pipeline II — Plan & Profile 19 20" Water Transmission Main — Pipeline II — Plan & Profile 20 12" Water Line — Area "H" Subdivision — Plan & Profile 21 12" Water Line — Glenfed Subdivision — Plan & Profile 22 Interconnect — South County Turnout — Details & Section 23 Interconnect & PR Sta. — Whispering Hills & Area "H" Subdivision — Details & Sections 24 Interconnect, PRV & Meter Facility — Glen ed Sub. & City of San Clemente — Det. & Sect. 25 Piping Details 26 Erosion Control — Plans & Details 27 Miscellaneous Details 28 Traffic Control Plan — Title Sheet, Notes, Legend 29 Traffic Control Plan — Ortega Highway Crossing 30 Traffic Control Plan — Ortega Highway Crossing 31 Traffic Control Plan — Avenida La Pata 32 Traffic Control Details P991559 / ADG Capistrano Valley Water DistrictF� SC -04 South Connectors 1811 Pipeline Project % 1-11 P991559 R ♦ R R Q E A _ s` A • a R ' • A g g • A ¢ g $ a I I a o a kg e LI : �. d E � F R 1 s €$i4 g If 11111111 14111§I��Il151H!Mill, G°ii$ 3 §§ $$gggg g 6= �g@ � �y �p • A 55� e y qq 9 p j em n m m A n IV _ 1 ___ 9 R g A