Resolution Number 22-05-03-01RESOLUTION NO. 22-05-03-01
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO WAIVE THE FORMAL REQUEST FOR
PROPOSAL/REQUEST FOR QUALIFICATION (RFP/RFQ) PROCESS AS
A NON -COST-EFFECTIVE APPROACH, AND AUTHORIZING STAFF TO
PROCEED WITH AN AMENDMENT TO THE EXISTING MAINTENANCE
SERVICES AGREEMENT WITH ORANGE COUNTY STRIPING SERVICE,
INC., FOR PAVMENT MARKING MAINTENANCE SERVICES.
WHEREAS, the City entered into a Maintenance Services
Agreement with Orange County Striping Service, Inc., for pavement marking maintenance
September 5, 2017 ("Agreement"); and
WHEREAS, the Agreement is presently set to expire on June 30, 2022, and
WHEREAS, the City wishes to extend the term of the Agreement to June 30, 2023,
and
WHEREAS, the maintenance of pavement markings in City streets and public
right -of way must occur to maintain the health and welfare of the public while reducing
risks associated with vehicular traffic and pedestrian mobility, and
WHEREAS, Section 3-4.304 of the San Juan Capistrano Municipal Code provides
that maintenance services contracts over $25,000 are subject to a formal RFP/RFQ bid
process; and
WHEREAS, Section 3-4.306(e)(3) of the San Juan Capistrano Municipal Code
provides an exception to the formal RFP/RFQ process where the process is deemed not
to be the most cost-effective approach; and
WHEREAS, undergoing a formal RFP/RFQ process for pavement marking
maintenance and services would not be the most cost-effective approach given the
current high rate of inflation economic instability; and
WHEREAS, Orange County Striping Service, Inc., is familiar with the City's needs,
has indicated that it will hold existing pricing; has demonstrated its flexibility to meet the
City's service requirements; has historically provided excellent service to the City; has an
understanding of the requirements of the Authority; and can immediately begin performing
services without any substantive ramp up time.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, HEREBY RESOLVES, FINDS AND DETERMINES AS
FOLLOWS:
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1. That the foregoing recitals are true and correct and incorporated herein by this
reference.
2. That undergoing a formal RFP/RFQ process at this time for pavement marking
maintenance services would not be the most cost-effective approach.
3. That Amendment No. 1 to the Agreement extending the term of the Agreement is
hereby approved.
4. That the City Manager or his designee is hereby authorized to execute Amendment
No. 1 to the Agreement.
PASSED, APPROVED, and ADOPTED is 3rd of May 202 .
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
DEREK REEVE, MAYOR
I, Maria Morris, appointed City Clerk of the City of San Juan Capistrano, do hereby certify
that the foregoing Resolution No. 22-05-03-01 was duly adopted by the
City Council of the City of San Juan Capistrano at a Regular meeting thereof, held the 3rd
day of May 2022, by the following vote:
AYES:1 IWUNCI MEMBERS:
NOES C UNC L MEMBER&
ABSENT: C NC MEMBERS:
MARIA' ORPUS, CITY CLERK
Bourne, Taylor, Farias, Hart, and Mayor Reeve
None
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