Loading...
22-0215_GRIFFIN STRUCTURES, INC._D1_Agenda Report_Attachment_41 61147.02100\10974777.3 ATTACHMENT 4 CITY OF SAN JUAN CAPISTRANO PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into as of February 15, 2022 by and between the City of San Juan Capistrano, a public agency organized and operating under the laws of the State of California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 (“City”), and Griffin Structures, Inc., a California corporation with its principal place of business at 2 Technology Drive, Suite 150, Irvine, California, 92618 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. RECITALS A. City is a public agency of the State of California and is in need of professional services for the following project: Program and construction management services for the San Juan Capistrano City Hall Project (hereinafter referred to as “the Project”). B. Consultant is duly licensed and has the necessary qualifications to provide such services. C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.” 2. Compensation. a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $645,000. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. 3. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall 2 61147.02100\10974777.3 be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. 4. Maintenance of Records. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City. 5. Term. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work. 6. Delays in Performance. a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. 7. Compliance with Law. a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. 8. Standard of Care Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 9. Assignment and Subconsultant 3 61147.02100\10974777.3 Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. 10. Independent Contractor Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. 11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following: (1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following: (1) Bodily Injury and Property Damage (2) Personal Injury/Advertising Injury (3) Premises/Operations Liability (4) Products/Completed Operations Liability (5) Aggregate Limits that Apply per Project (6) Explosion, Collapse and Underground (UCX) exclusion deleted (7) Contractual Liability with respect to this Agreement (8) Property Damage (9) Independent Consultants Coverage (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. 4 61147.02100\10974777.3 (v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability (i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto). (iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. c. Workers’ Compensation/Employer’s Liability (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section. d. Professional Liability (Errors and Omissions) At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must 5 61147.02100\10974777.3 specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required (i) The following insurance limits are required for the Agreement: Combined Single Limit Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property damage Automobile Liability $1,000,000 combined single limit Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions) (ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. g. Policy Provisions Required (i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any 6 61147.02100\10974777.3 insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. h. Qualifying Insurers (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. i. Additional Insurance Provisions (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. 7 61147.02100\10974777.3 (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 12. Indemnification. a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault. 13. California Labor Code Requirements. a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which 8 61147.02100\10974777.3 include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor. 14. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same. 15. Reserved. 16. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Orange, State of California. 17 Termination or Abandonment a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination 9 61147.02100\10974777.3 occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. 18 Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. 19. Organization Consultant shall assign Dustin Alamo, CCM, LEED AP as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City. 20. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above. 21. Notice Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to: CITY: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Charlie View, Assistant City Manager CONSULTANT: Griffin Structures, Inc. 2 Technology Drive, Suite 150 Irvine, CA 92618 Attn: Dustin Alamo, CCM, LEED AP and shall be effective upon receipt thereof. 22. Third Party Rights Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant. 23. Equal Opportunity Employment. 10 61147.02100\10974777.3 Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 24. Entire Agreement This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement. 25. Severability The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal. 26. Successors and Assigns This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void. 27. Non-Waiver None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing. 28. Time of Essence Time is of the essence for each and every provision of this Agreement. 29. City’s Right to Employ Other Consultants City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects. 30. Prohibited Interests Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall 11 61147.02100\10974777.3 have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. [SIGNATURES ON FOLLOWING PAGE] 12 61147.02100\10974777.3 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF SAN JUAN CAPISTRANO AND GRIFFIN STRUCTURES, INC. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF SAN JUAN CAPISTRANO GRIFFIN STRUCTURES, INC. By: By: Benjamin Siegel City Manager Its: Printed Name: ATTEST: By: City Clerk APPROVED AS TO FORM: By: City Attorney 13 61147.02100\10974777.3 EXHIBIT A Scope of Services THE CITY OF SAN JUAN CAPISTRANO City Hall Proposal for Program & Construction Management Services FEBRUARY 2, 2022 PROGRAM & CONSTRUCTION MANAGER Address: 1 Technology Drive, Building i, Suite 829, Irvine, CA 92618 Contact: Jon Hughes, CCM, DBIA Executive VIce President of Operations (949) 444-1615 | jhughes@griffinstructures.com LA CANADA FLINTRIDGE CITY HALL 1 TECHNOLOGY DRIVE, BUILDING I, SUITE 829 | IRVINE, CA | 949 497 9000 | GRIFFINSTRUCTURES.COM February 2, 2022 City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA Attention: Charlie View RE: Proposal for Program & Construction Management Services for the San Juan Capistrano City Hall Dear Mr. View, As Griffin Structures enters our 41st year of providing award-winning, industry-leading public Sector Program and Construction Management services, we are pleased to submit our proposal to the City of San Juan Capistrano for the City Hall project. Our team has the requisite technical expertise and considerable experience with the City, local and public relations knowledge, communications proficiency, and local experience. We offer our pledge to bring this project to successful completion. EXTENSIVE PORTFOLIO WITH OVER 50+ SIMILAR PROJECTS Throughout our extensive portfolio, we have provided similar services on over 50 projects, assisting our Clients from the earliest periods of the project, navigating both modest and high profile developments with an in-depth understanding of project complexities and best practices required to ensure timely delivery and cost effectiveness. Please visit sections one and two to discover our similar project experience ranging in value between $1M and $500M publicly funded dollars. Our portfolio also features the nearby and recently completed La Canada Flintridge City Hall as well as many other relevant projects. Additionally, having been able to assist the City with preconstruction services has given us the unique opportunity to develop a deep understanding of the City, your culture, and related methods. KEY BENEFITS WE PROVIDE • Public sector stewardship with an unparalleled civic portfolio inclusive of countless city halls and housing developments. • Hybrid Owner-Architect-Contractor mindset. Founded as a developer, our projects involve the management of robust project teams from “concept to keys” (i.e., early programming to construction completion and turnover). • Diverse team of Program and Construction Managers ready to be engaged immediately. Offering the regulatory, public engagement, and civic project experience to realize your goals and reduce long-term operational costs. EXCELLENCE IN PROJECT DELIVERY Griffin Structures takes great pride in providing both competitive pricing and highly qualified personnel and goes to great measures to ask ‘What is our true value added proposition to the City of San Juan Capistrano?’ The answer to this question is our people. We bring a higher caliber of Construction Manager to our clients - one that is trained as a builder, but thinks as an owner. Our people offer creative delivery options, solutions-based recommendations, and true perspective of ownership that our competitors do not possess. It is for this reason we are able to provide a single point of contact at a senior level that is capable of delivering enhanced services at a competitive rate. This is our differentiator and the meaning behind the Griffin Structures pledge to provide ‘Excellence in Project Delivery’. Jon Hughes, CCM, DBIA Executive Vice President of Operations (949) 444-1615 | jhughes@griffinstructures.com CONFIDENTIAL California Civil Code § 3426.1 (d); California Evidence Code section 1040 and 1060; California Government Code section 6254(k); Freedom of Information Act, 5 U.S.C. § 552(b)(4) DO NOT RELEASE WITHOUT GRIFFIN STRUCTURES’ CONSENT AND REDACTIONS WHY OUR TEAM? 40+ YEARS OF PUBLIC S E C T O R EXPERIENCE S T E L L A R REPUTATION OF TIMELY DELIVERY ON BUDGET “CONCEPT TO KEYS“ ROBUST PROJECT MGMT. DIVERSE TEAM INCL. IN-HOUSE PROGRAMMERS & ESTIMATORS E X P E R T S I N HOUSING DEVELOPMENT PROJECTS UNPARALLELED CITY HALL / ADMINISTRATIVE PORTFOLIO TABLE OF CONTENTS Introduction + Qualifications 1 Relevant Experience 5 Project Team 17 Scope + Methodology 24 Proposed Fee 32 “THE GRIFFIN STRUCTURES TEAM CREATED A MASTERFUL PLAN. WE NEEDED COST EFFICIENT BUILDINGS. SECURITY IS PARAMOUNT FOR THE EMPLOYEES AND THIS PROJECT IS DESIGNED THROUGH TECHNOLOGY. THE COST SAVINGS ARE TRULY TREMENDOUS THROUGH THE EFFICIENCY AND DESIGN.” - COUNTY OF ORANGE 1. INTRODUCTION + QUALIFICATIONS STRATEGIC CONSULTING Space Efficiency Studies Operational Assessments Needs Assessment Space Planning Programming Facility Condition Assessment Benchmarking Studies Feasibility Studies Capital Assessment Campus Master Planning Phasing Analysis Implementation Strategies Relocation Planning & Management Portfolio Utilization Analysis Sustainability REAL ESTATE CONSULTING Real Estate Brokerage Services Property Analysis & Due Diligence Lease / Buy / Build Analysis Property Acquisition & Disposition Lease Evaluation & Negotiation Portfolio Evaluation & Management Portfolio/Lease Administration Development Consulting PROJECT MGMT. & DELIVERY Program Management Owner Representation Scheduling Value Engineering Total Project Budgeting Bid Management Preconstruction Management Construction Management Facilities Management Entitlement Management Procurement Design & Construction Administration Services Available Griffin Structures is a diversified Program and Construction Management/Owners Representative firm serving non-profit, private, public, and institutional sectors. Our mission is to deliver unparalleled service that not only unlocks revolutionary discoveries but allows clients to achieve their immediate and future goals while enriching the lives of the people they serve. A unique aspect of our firm is in our founding as public sector developers, a market in which we continue to provide leading service today. Unlike our competitors, Griffin Structures understands managing robust teams while shepherding the project through its many phases, ensuring timely completion on budget. Examples include the ongoing $400M County of Orange Civic Center, $75M San Bernardino County Hesperia Civic Plaza, Public Safety Operations Center, and countless others. “Griffin Structures allowed us to proceed with confidence and assurance while working through the challenges associated with the renovation of an existing city hall, effectively expanding the building while also exceeding the expectations of the City.” CITY OF SAN DIMAS GRIFFIN STRUCTURESINTRODUCTION + QUALIFICATIONS 1 Occupancy Management Project Accounting Review of Agreements Budget Development Schedule Development Analysis Delay Claims Look Ahead/Look Back Update Scheduling & Cost Controls Closeout DEVELOPMENT MANAGEMENT Site Selection Acquisition Analysis Financing Support Planning Implementation Sales & Marketing Support Disposition Analysis Lease Analysis Market Analysis Due Diligence FINANCIAL SERVICES Budget Analysis Sources & Uses Actual/Projected Expenditures Contract Allowances Contingency Update & Tracking Financial Structuring & Planning Portfolio Review and Rationalization Transaction Management Reducing Operating Expenses Portfolio Optimization Sale-Leasebacks Disposition Strategies Financial Statement Evaluations Negotiations COUNTY OF ORANGE CIVIC CENTER Cost + Schedule Performance Griffin Structures projects are historically completed on schedule and budget. In just the last year, the $52M Yorba Linda Library & Cultural Arts Center was delivered on time and budget with over $2M returned client funds as a result of additional savings realized within the project contingency. Additionally, we delivered the first phase of the County of Orange Civic Center’s Administration South building four months ahead of schedule and under budget. We offer an unparalleled level of technical expertise that allows us to unlock unique cost savings opportunities through use of innovative design considerations, as well as forward planning to get ahead of agency approvals, long lead items, and potential schedule impacts. GRIFFIN STRUCTURESINTRODUCTION + QUALIFICATIONS 2 La Cañada Flintridge City Hall Renovation County of Orange Civic Center San Dimas Civic Center & City Hall Renovation Lemon Grove City Hall Renovation Brea City Hall Colton Civic Center & City Hall Covina Civic Center & City Hall Cupertino City Hall DGWB Headquarters, City Hall Renovation, Santa Ana Eastvale Civic Center & City Hall Hesperia Civic Center & City Hall Lake Forest Civic Center & City Hall Long Beach City Hall Manhattan Beach City Hall Montebello City Hall Newport Beach Civic Center & City Hall Rancho Santa Margarita City Hall San Bernardino County Civic Center San Juan Capistrano City Hall Santa Ana City Hall Renovation Stanton City Hall Stockton City Hall Tustin Council Chambers Walnut Creek City Hall Watsonville Civic Center & City Hall West Hollywood City Hall Westminster Civic Center & City Hall Yorba Linda City Hall Aliso Viejo Boys & Girls Club Anaheim Transportation Network Facilities Buena Park Public Works Corporate Yard Burbank Administrative Facilities Burbank Community / Development Services Building Burbank Municipal Services Building Capistrano Valley Boys & Girls Club Coachella Valley Water District Administrative Headquarters Covina Public Works Yard Crossroads Corporate Center Griffin Towers Imperial Irrigation District Administrative HQ & Yard Jurupa Community Services District Facility Morgan Hill Maintenance & Operations Yard Newport Beach Corporate Yard Newport Beach Lifeguard Headquarters Newport Beach Westside Community Center Oceanside Police Department Headquarters Ontario Municipal Services Center Orange Corporate Yard Petersen Publishing Company International Headquarters Phillips Hutton Building, City of Santa Ana Redevelopment Agency Port of Long Beach Field Support & Operations Building Rancho Palos Verdes Corporate Yard Riverside County Family Law Courthouse Salinas Maintenance Yard San Bernardino County 157-175 Fifth Street San Bernardino County 172 W Third Street San Bernardino County 222 Hospitality Building San Bernardino County 316 N. Mountain View San Bernardino County 323 Public Defender Building San Bernardino County 351 N. Mountain View San Bernardino County 825 E. Third Street San Bernardino County Cooley Building San Bernardino County County-Wide Building Assessments San Bernardino County Fleet Maintenance Facilities San Bernardino County High Desert Government Center San Bernardino County Master Plan San Bernardino County Valley Communications Center San Bernardino County Vanderbilt Building San Dimas Corporate Yard SchoolsFirst Federal Credit Union Headquarters Seal Beach Lifeguard Headquarters Tiburon Corporate Yard Walnut Creek Corporate Yard CITY HALL + ADMINISTRATIVE REPRESENTATIVE EXPERIENCE GRIFFIN STRUCTURESINTRODUCTION + QUALIFICATIONS 3 MIDPEN SHIRLEY CHISOLM EDUCATOR HOUSING SANTA CRUZ DOWNTOWN HOUSING, LIBRARY & MIXED-USE PROJECT LILLIAN COURT & BLOOMINGTON GROVE HOUSING TRIADA AT THE STATION DISTRICT Santa Cruz Downtown Housing, Library & Mixed-Use Pro. Shoreline Park Master Plan & Housing Jordan Downs Housing Development Lillian Court & Bloomington Grove Housing LINC Housing, HiFi Collective Triada at the Station District MidPen Shirley Chisolm Educator Housing Buena Park Navigation Center Covina Interim Housing Long Beach Atlantic Farms Bridge Housing Community Manteca Navigation Center Newport Beach Interim Housing Tustin Transitional Interim Housing Downtown Women’s Shelter (prior to GSI) Good Shepherd Women’s Center (prior to GSI) Shea Symmetry Apartments (prior to GSI) DTLA One Midnight Mission Interim Housing (prior to GSI) Sunset & Gordon Mixed Use Highrise (prior to GSI) LUMA Condominium Highrise (prior to GSI) CSI Hollywood Housing (prior to GSI) 24th Street Santa Monica Residencies (prior to GSI) HOUSING REPRESENTATIVE EXPERIENCE GRIFFIN STRUCTURESINTRODUCTION + QUALIFICATIONS 4 “WITHOUT THE EXPERTISE AND GUIDANCE OF THE GRIFFIN STRUCTURES TEAM AND DILIGENTLY TRACKING EVERY ASPECT OF DESIGN, ENGINEERING, AND CONSTRUCTION, THIS PROJECT WOULD NOT HAVE HAD SUCH A POSITIVE OUTCOME.” - CATHEDRAL CITY 2. RELEVANT EXPERIENCE La Cañada Flintridge City Hall LA CAÑADA FLINTRIDGE, CA Griffin was selected as the PMCM to manage the expansion/renovation of the 27,881 SF La Cañada Flintridge City Hall. It quickly became apparent that a space assessment was required to assist the City in assessing its current and future space needs. Once completed, we managed the design and construction which resulted in a completed renovation delivered on time and budget. SIZE $7M, 28,000 SF RELEVANCY City Hall; Public Project SERVICES PROVIDED Project Construction Mgmt. AWARDS APWA Project of the Year REFERENCE City of La Cañada Flintridge Mark Alexander City Manager (818) 790-8880 Malexander@lcf.ca.gov County of Orange Civic Center SANTA ANA, CA Griffin served as the developer for the 70,800 GSF Public Safety Center Complex delivered via Public-Private Partnership (P3). Three new buildings on a 6.3-acre site, the two-story 42,300 SF HQ building includes detention spaces, community room, and plaza. Two support buildings totaling 28,500 SF provide police support services, evidence intake and storage, crime lab spaces, and indoor firing range. SIZE $350M, 500,000 SF RELEVANCY City Hall/Council Chambers; Public Project SERVICES PROVIDED Project Construction Mgmt. AWARDS LEED Silver; APWA Regional Project of the Year, PCI Design Award REFERENCE County of Orange Frank Kim Orange County CEO (714) 834-4304 frank.kim@OC.gov.com GRIFFIN STRUCTURESRELEVANT ExPERIENCE 5 San Dimas Civic Center & City Hall SAN DIMAS, CA The expansion/renovation to the existing Civic Center included a 20,000 SF City Hall renovation and 11,000 SF expansion, new admin offices, public service counter, and upgraded Council Chambers, meeting rooms, and lobby. The community center and plaza was also renovated with new community rooms, bathrooms, and kitchen. The entire civic center also received completed MEP upgrades and improvements to ensure ADA and Title 24 compliance. SIZE $13M, 43,000 SF RELEVANCY City Hall; Public Project SERVICES PROVIDED Project Construction Mgmt. AWARDS APWA Project of the Year; San Dimas Chamber of Commerce Civic Building of the Year REFERENCE City of San Dimas Shari Garwick Director of Public Works (909) 394-6248 sgarwick@sandimasca.gov Hesperia Civic Center/City Hall & San Bernardino County High Desert Govt. Center HESPERIA, CA Griffin Structures has completed a series of high-profile civic operations facilities for the County of San Bernardino and City of Hesperia including the High Desert Government Center & Public Safety Operations Center, as well as the Hesperia Civic Center with City Hall, Library, and Civic Plaza. We are currently managing the County’s $100M Valley Communications Center which will serve as the primary 911-Dispatch and Emergency Operations Center for the region. SIZE $167M, 200,000 SF RELEVANCY City Hall; Public Project SERVICES PROVIDED Project Construction Mgmt. REFERENCE County of San Bernardino Terry W. Thompson Real Estate Services (909) 387-5104 terry.thompson@res. sbcounty.gov GRIFFIN STRUCTURESRELEVANT ExPERIENCE 6 West Hollywood City Hall WEST HOLLYWOOD, CA Griffin Structures provided Owner’s Representative services to expand/renovate the existing City Hall. The building’s initial construction was also managed by Griffin, including a new City Hall and Emergency Operations Center. The project was delivered move-in ready to serve West Hollywood residents and businesses, through a Public Private Partnership (“P3”). SIZE $10M, 36,000 SF RELEVANCY City Hall; Public Project SERVICES PROVIDED Project Construction Mgmt. REFERENCE City of West Hollywood Joan English Retired Director of Transportation (310) 413-3302 Watsonville Civic Plaza & City Hall WATSONVILLE, CA Griffin managed the $48M Watsonville Civic Center, four-story downtown complex consisting of 200,000 SF. Housed within the facility is a 42,000 SF library, city hall, and county courts. Also included as part of the project is an appurtenant 500 stall parking structure with integrated access from various levels to corresponding functions within the government building. The parking structure was delivered first, on time and under budget by $2.2M. SIZE $60.5M, 200,000 SF RELEVANCY Public Project; City Hall SERVICES PROVIDED Project Construction Mgmt. AWARDS $2.2M Under Budget; APWA Project of the Year REFERENCE Jan Davison Former Redevelopment Dir. (831) 588-5832 jdavison@cathedralcity.gov GRIFFIN STRUCTURESRELEVANT ExPERIENCE 7 Stockton City Hall STOCKTON, CA This existing five story buildings originally constructed in 1983 is undergoing extensive expansion and renovations, totaling over 129,619 SF of major upgrades to this iconic city building. With the primary goal to consolidate most city offices into one location, the city will relocate existing services and provide office space for its displaced city staff throughout the course of construction. SIZE $13M, 63,300,000 SF RELEVANCY City Hall; Public Project SERVICES PROVIDED Project Construction Mgmt. REFERENCE City of Stockton Johnny Chang Senior Civil Engineer (209) 937-8111 John.Chang@stocktonca.gov Eastvale Civic Center & City Hall EASTVALE, CA The City of Eastvale’s new Civic Center will include a new City Hall, Library, Senior Center/ Downtown Community Center, Police Station, Fire Station, associated outdoor space, and placemaking elements to establish a strong civic identity for the City. This project began with a Griffin-led programmatic space needs assessment and resulted in Griffin being selected once again to provide Owner’s Representative, Program, and Construction Management services. SIZE $58M, <100,000 SF RELEVANCY City Hall; Public Project SERVICES PROVIDED Project Construction Mgmt. REFERENCE City of Eastvale Gina Gibson-Williams Community Develop. Dir. (951) 703-4425 ggibson-williams@eastvaleca. gov GRIFFIN STRUCTURESRELEVANT ExPERIENCE 8 SchoolsFirst Federal Credit Union Headquarters TUSTIN, CA Griffin Structures managed the development of this $127M project for the largest credit union in California. Looking to construct a sizeable corporate headquarters facility in Tustin, this new three-story building encompasses 185,000 SF on a five-acre, corner parcel that includes a 1,000-car parking structure. The design of the facility is intended to encourage socialization and healthy living, connecting users through an outdoor elliptical shaped courtyard. SIZE $127M, 185,000 SF RELEVANCY High-Profile, High-Design Office/Administrative Space SERVICES PROVIDED Project Construction Mgmt. REFERENCE SchoolsFirst Credit Union Christina Quintero Vice President of Real Estate (714) 258-4000 x8565 CQuintero@schoolsfirstfcu. org Rancho Santa Margarita Civic Center & City Hall RANCHO SANTA MARGARITA, CA The civic center consists of a 25,000 SF City Hall and 25,000 SF Community Center in a single building with two wings, joined by an open atrium. The 25,000 SF Community Center houses large and small meeting rooms, computer learning labs, as well as areas both for seniors and for youth. The City Hall includes all City offices, the City’s Emergency Operating Center, and Sheriff Substation facility. This project was delivered on time and within budget. SIZE $17.5M, 50,000 SF RELEVANCY Public Project; City Hall SERVICES PROVIDED Project Construction Mgmt. REFERENCE Tom Wheeler Former Director Current Dir. of Public Works (949) 461-3480 twheeler@lakeforestca.gov GRIFFIN STRUCTURESRELEVANT ExPERIENCE 9 Yorba Linda City Hall YORBA LINDA, CA The City of Yorba Linda selected Griffin Structures to provide an early programming, space planning analysis for the reconfiguration of its City Hall constructed in 1980. Services provided include the identification of future space requirements to accommodate operations, the development of conceptual plans to reconfigure the site, and the preparation of cost estimates to determine the cost implications of each option. SIZE $1.5M to $7.6M, 36,000 SF RELEVANCY City Hall; Renovation; Public Project SERVICES PROVIDED Early Planning / Programming REFERENCE City of Yorba Linda David Christian Assistant City Manager (714) 961-7107 dchristian@yorbalindaca.gov Cupertino 1045 Torre Avenue Building Renovation (Interim City Hall) CUPERTINO, CA The renovation of the existing interior of the Torre Building will be transformed into an open floor plan as an Interim City Hall. Exterior improvements include code requirements, ADA upgrades, and aesthetic improvements to create a functional/flexible space to maintain operations while the city hall receives a significant renovation. SIZE 6,000 SF RELEVANCY Civic Project; Renovation; Public Project SERVICES PROVIDED Early Planning / Programming REFERENCE City of Cupertino Susan Michael AIA, LEED AP Capital Improvement Programs Manager (408) 777-1328 susanm@cupertino.org GRIFFIN STRUCTURESRELEVANT ExPERIENCE 10 Covina Civic Center & City Hall COVINA, CA The City selected Griffin to provide early planning services to construct a new public safety facility, police museum, community event center, and city hall with council chambers. Primary objectives included identifying future space requirements, the development of conceptual approaches for housing the facilities and parking at the existing public safety site, including conceptual plans, and the preparation of a conceptual, phasing plan, schedule, and cost. SIZE $100M, 197,000 SF RELEVANCY City Hall; Civic Project; Public Project SERVICES PROVIDED Early Planning / Programming REFERENCE City of Covina Brian Lee Director of Community Development (626) 384-5450 blee@covinaca.gov Santa Cruz Downtown Housing, Library & Mixed-Use Project SANTA CRUZ, CA Griffin is currently managing the Design-Build team for this mixed-use project in downtown Santa Cruz. The City of Santa Cruz is seeking for downtown to become a housing-focused mixed-use business district that provides a modern library, housing, community facilities, and parking to create a pedestrian-centered downtown that prioritizes equity, inclusion and environment and preserves the eclectic culture that is unique to Santa Cruz. SIZE $69M, <100,000 SF RELEVANCY Public Housing Project; Mgmt. of Housing Developer SERVICES PROVIDED Project Construction Mgmt. REFERENCE City of Santa Cruz Bonnie Lipscomb Economic Development Dir. (831) 420-5150 blipscomb@cityofsantacruz. com GRIFFIN STRUCTURESRELEVANT ExPERIENCE 11 MidPen Shirley Chisolm Educator Housing SAN FRANCISCO, CA The City selected Griffin to provide early planning services to construct a new public safety facility, police museum, community event center, and city hall with council chambers. Primary objectives included identifying future space requirements, the development of conceptual approaches for housing the facilities and parking at the existing public safety site, including conceptual plans, and the preparation of a conceptual, phasing plan, schedule, and cost. SIZE $70M, 159,200 SF RELEVANCY Public Housing Project SERVICES PROVIDED Project Construction Mgmt. REFERENCE MidPen Housing Matthew Lewis Senior Project Manager (650) 339-6140 mlewis@midpen-housing.org Buena Park Navigation Center BUENA PARK, CA The 15,360 SF, 150-bed facility provides shelter and services for the homeless and their respective pets as well as couples. The sleeping quarters includes dormitory-type living spaces with access to gender specific and gender neutral restrooms and showers. The facility also includes a warming kitchen, common space for dining/lounging, multipurpose rooms for group therapy and program sessions, a medical clinic, and administrative space. SIZE $11M, <100,000 SF RELEVANCY Public Housing Project SERVICES PROVIDED Project Construction Mgmt. REFERENCE City of Buena Park James B. Vanderpool City Manager (714) 562-3550 jvanderpool@anaheim.net GRIFFIN STRUCTURESRELEVANT ExPERIENCE 12 Shoreline Park Master Plan & Housing SAN LEANDRO, CA San Leandro is working to transform 75 acres of the northern portion of their 950-acre waterfront, providing a range of amenities for the whole community. This development will include 285 multi-family, 215 single-family, and 48 townhome units in addition to a 220-room hotel, 2,500 SF public library, 300,000 SF park, two restaurants totaling 12,500 SF, reconfigured executive golf course, and connected trails, promenade, and boat launch. SIZE <$100M, 75 Acres RELEVANCY Public Housing Project; Mgmt. of Housing Developer SERVICES PROVIDED Project Construction Mgmt. REFERENCE City of San Leandro Nick Thom Sr. City Engineer (510) 577-3428 nthom@sanleandro.org Linc Housing, HiFi Collective LOS ANGELES, CA Linc Housing and the Search to Involve Pilipino Americans (SIPA) are developing a Mixed-Use development in Filipinotown, Los Angeles. The new five-story Mixed-Use building will feature 63 supportive, affordable housing units, along with SIPA’s headquarters, 2,700 SF multi-purpose area, community cultural center, and John Eric Swing Small Business Center for entrepreneurs and small business owners interested in working in HiFi or with the Fil-Am community. SIZE $29M, <100,000 SF RELEVANCY City Hall; Civic Project; Public Project SERVICES PROVIDED Project Construction Mgmt. REFERENCE Linc Housing Cecila Ngo Project Manager (714) 987-9117 cngo@linchousing.org GRIFFIN STRUCTURESRELEVANT ExPERIENCE 13 Triada at Station District SANTA ANA, CA Griffin as co-developer to develop a rental housing community on a lot that was termed the Station District. The City envisioned a new neighborhood in its place between the train station and downtown of Santa Ana. This development brought affordable housing for 300+ residents with 74 affordable units and bedroom townhouses with resource center and concealed parking podium leading to private courtyards and wide stairways. SIZE $13M, 2.5 Acres RELEVANCY Public Housing Project; Mgmt. of Housing Developer SERVICES PROVIDED Project Construction Mgmt. REFERENCE Related California William Witte Chief Executive Officer (949) 660-7272 wwitte@related.com Lillian Court & Bloomington Grove Housing BLOOMINGTON, CA This project, delivered via Public-Private Partnership includes 190 affordable housing units for seniors (Lillian Court) and families (Bloomington Grove), and 11 supportive housing units for direct referrals of special need tenants from the County of San Bernardino Department of Behavioral Health. This project also features a new public library and two family community centers with aquatic facilities. SIZE $67M, 7 Acres RELEVANCY Public Housing Project; Mgmt. of Housing Developer SERVICES PROVIDED Project Construction Mgmt. REFERENCE San Bernardino County Leonard Hernandez County CEO (909) 387-5418 Leonard.Hernandez@cao. sbcounty.gov GRIFFIN STRUCTURESRELEVANT ExPERIENCE 14 Downtown Women’s Center LOS ANGELES, CA This LEED Gold, new Downtown Women’s Center facility currently occupies an existing 6-story industrial building on San Pedro Street near the intersection with 3rd Street in the heart of Los Angeles’ skid row. The expanded program included 72 supportive housing apartments, a day center, a medical clinic, a retail store, and administrative offices. SIZE $34M, <75,000 SF RELEVANCY Housing Project SERVICES PROVIDED Project Construction Mgmt. REFERENCE Pica + Sullivan Architects Maureen Sullivan Principal (323) 653-7124 Jordan Downs Housing Development LOS ANGELES, CA This 60-acre master-planned, mixed-use urban village features 115 multifamily units in 12 buildings, as well as seven smaller accessory buildings for neighborhood storage and services. Once completed, the project encompassed 1,400 residential units, the extension of Century Boulevard, a community center, park space, and up to 250,000 SF of retail and commercial facilities. Griffin Structures managed the first phase of the master plan. SIZE $32M, 60 Acres RELEVANCY Public Housing Project; Mgmt. of Housing Developer SERVICES PROVIDED Project Construction Mgmt. REFERENCE County of Los Angeles Bradley Bolger Sr. Manager, Office of CEO (213) 974-1360 bbolger@CEO.lacounty.gov GRIFFIN STRUCTURESRELEVANT ExPERIENCE 15 LUMA South Lofts, Housing LOS ANGELES, CA LUMA comprises 19 stories of high-design condominiums in a key area of Los Angeles’ South Park neighborhood. Highly sustainable, this LEED certified condominium high-rise structure with 236 residential units, and over 4,500 SF of ground retail and over podium parking structure. SIZE $85M, <400,000 SF RELEVANCY Public Housing Project; Mgmt. of Housing Developer SERVICES PROVIDED Project Construction Mgmt. SERVICES PROVIDED LEED Gold Sunset & Gordon Mixed-Use Highrise, Housing LOS ANGELES, CA Sunset & Gordon is a mixed-use, 547,500 SF residential tower offering 299 rental units above 36,688 SF of office space, 12,229 SF of retail and restaurant space, and a parking garage with 523 spaces. The tower features office space on the third and fourth floors, and rental units on floors five through 22 with panoramic views of the surrounding areas. Additional project features include a pool deck on the fifth floor, a media room, and a fitness center. SIZE $68M, 547,500 SF RELEVANCY Housing Project SERVICES PROVIDED Project Construction Mgmt. SERVICES PROVIDED Project Construction Mgmt. GRIFFIN STRUCTURESRELEVANT ExPERIENCE 16 “GRIFFIN STRUCTURES ALLOWED US TO PROCEED WITH CONFIDENCE AND ASSURANCE WHILE WORKING THROUGH THE CHALLENGES ASSOCIATED WITH THE RENOVATION OF AN EXISTING CITY HALL, EFFECTIVELY EXPANDING THE BUILDING WHILE ALSO EXCEEDING THE EXPECTATIONS OF THE CITY.” - CITY OF SAN DIMAS 3. PROJECT TEAM Project Team Identification Our proposed team shares a history of successful partnerships and is comprised of leading Project and Construction Managers, program specialists, and cost estimators specializing in city halls, administrative facilities, and housing facilities. The project team will be managed by: • Roger Torriero, President and Chief Executive Officer, and Principal-In-Charge Jon Hughes, providing oversight to; • Project Executive, Robert Godfrey, serving as the main point-of-contact; • Lance Solomon, Program & Construction manager shepherding the project through the programming and construction phase with; • Dustin Alamo, Pre-Development Manager, to support preconstruction efforts with; • Ryan Craven, Cost Estimator; With certifications from the Design-Build Institute of America (DBIA), Construction Management Association of America (CCM), and the U.S. Green Building Council (LEED AP), Griffin Structures employees are professionally trained as Owner’s Representatives, nationally recognized architects and engineers, experienced and highly trained to provide exceptional services to our Clients. Organization Type Corporation Firm Stability Griffin Structures does not have any alleged, significant prior or ongoing, contract failures, civil or criminal litigation or investigation pending which involves Griffin Structures being judged guilty or liable. Proposal Contact Jon Hughes, CCM, DBIA Executive VIce President of Operations (949) 444-1615 | jhughes@griffinstructures.com PROJECT TEAM Dustin Alamo CCM, LEED AP, DRE BROKER #01930629 Pre-Development Mgr. LA CANADA FLINTRIDGE CITY HALL RENOVATION PRIMARY CONTACT Robert Godfrey CCM Project Executive Roger Torriero President & CEO Lance Solomon CCM Program & Const. Manager Jon Hughes CCM, DBIA Principal-In-Charge GRIFFIN STRUCTURES 18 QUALIFICATIONS As our Principal-In-Charge, Roger focuses on the delivery of complex projects for the private and public sectors, including renovated and newly constructed city halls, administrative facilities, and corporate headquarters. Roger has also led the pre-design, design, and construction for virtually all public and private sector projects, including real estate development, finance, design, and construction. Roger provides Griffin with specialized expertise in the conceptualization and realization of challenging projects. He is an expert in forward planning, finance, entitlements, project delivery methodologies, and community-based participatory planning. Roger Torriero President & CEO REPRESENTATIVE ExPERIENCE La Cañada Flintridge City Hall, CA County of Orange Civic Center, Santa Ana, CA San Dimas Civic Center & City Hall, CA Fullerton Main Library, CA West Hollywood City Hall, CA SchoolsFirst Federal Credit Union Headquarters, CA San Bernardino County High Desert Govt. Center & Hesperia Civic Ctr., CA Watsonville Civic Plaza & City Hall, CA Rancho Santa Margarita Civic Center & City Hall, CA Stanton City Hall Interior, CA Stockton City Hall Renovation, CA Eastvale Civic Center & City Hall, CA Santa Cruz Downtown Housing, Library & Mixed-Use Project, CA Shoreline Park Master Plan & Housing, San Leandro, CA Jordan Downs Housing Development, Los Angeles, CA Lillian Court & Bloomington Grove Housing, CA LINC Housing, HiFi Collective. Los Angeles, CA Triada at the Station District, Santa Ana, CA MidPen Shirley Chisolm Educator Housing, San Francisco, CA As President and CEO, Roger will provide valuable insight to the project team, ensuring the City’s expectations are met throughout the duration of our services. EDUCATION Master of Architecture, Accademia di Belle Arti di Firenze, Italia Bachelor of Architecture, Syracuse University, New York CERTIFICATION California Contractor License #793600, Class B AFFILIATIONS U.S. Green Building Council, Member Associated General Contractors of America, Member Construction Management Association of America, Member Design-Build Institute of America, Member YEARS OF ExPERIENCE 42 GRIFFIN STRUCTURESPROJECT TEAM 19 QUALIFICATIONS Jon Hughes’ career spans the region’s most prestigious properties in California. His experience and skills with program and construction management tools and processes have enabled him to deliver winning results on every project. Jon’s resume highlights include renovated and newly constructed city halls, administrative facilities, and corporate headquarters. Jon’s construction management experience includes pre- construction services, bid review, contract negotiations, safety protocols, site evaluation, quality control, budgetary controls, change order review, supply chain management, schedule review and enforcement, site staging, off-sites and grading, inter-contractor coordination, punch list, and turnover. Jon Hughes CCM, DBIA Principal-In-Charge REPRESENTATIVE ExPERIENCE La Cañada Flintridge City Hall, CA County of Orange Civic Center, Santa Ana, CA San Dimas Civic Center & City Hall, CA Fullerton Main Library, CA West Hollywood City Hall, CA SchoolsFirst Federal Credit Union Headquarters, CA San Bernardino County High Desert Govt. Center & Hesperia Civic Ctr., CA Watsonville Civic Plaza & City Hall, CA Rancho Santa Margarita Civic Center & City Hall, CA Stanton City Hall Interior, CA Stockton City Hall Renovation, CA Eastvale Civic Center & City Hall, CA Santa Cruz Downtown Housing, Library & Mixed-Use Project, CA Shoreline Park Master Plan & Housing, San Leandro, CA Jordan Downs Housing Development, Los Angeles, CA Lillian Court & Bloomington Grove Housing, CA LINC Housing, HiFi Collective. Los Angeles, CA Triada at the Station District, Santa Ana, CA MidPen Shirley Chisolm Educator Housing, San Francisco, CA As the Principal-In-Charge, Jon is responsible for overseeing the overall lifecycle of the project. EDUCATION Bachelor of Science, Philosophy and History, Westmont College CERTIFICATION Certified Construction Manager (CCM) Design-Build Institute of America (DBIA) Associate California Contractor License #793600, Class A AFFILIATIONS NAVFAC and US Army Corps Construction Quality Management (CQM) Program Construction Management Association of America, Member Design-Build Institute of America, Member YEARS OF ExPERIENCE 28 GRIFFIN STRUCTURESPROJECT TEAM 20 QUALIFICATIONS Robert Godfrey brings more than 20 years of combined experience in construction management and planning. As a construction manager, he has been involved during all phases of development and construction. His responsibilities as a project/construction manager have entailed pre-construction services, public and stakeholder outreach, managing entitlement and plan check processes, obtaining building permits and coordinating inspections, and generating punch lists and overseeing project closeout. Robert has a proven record of project management involving effective communication with design team members, coordinating consultants, vendors and contractors - all to ensure the client’s goals and objectives are achieved. Robert Godfrey CCM Project Executive REPRESENTATIVE ExPERIENCE La Cañada Flintridge City Hall Renovation, CA West Hollywood City Hall Renovation, CA Buena Park Navigation Center, CA MidPen Shirley Chisolm Educator Housing, San Francisco, CA Jordan Downs Housing Development, Los Angeles, CA Downtown Women’s Center, Los Angeles, CA Heal the Bay Inell Woods Park, Los Angeles, CA Vernola Park Expansion & Community Center, Jurupa Valley, CA LANLT, Wishing Tree Park, Torrance, CA Lawndale Community Center, CA LINC Housing, HiFi Collective, Los Angeles, CA Long Beach Atlantic Farms Bridge Housing Community, CA Manhattan Beach Fire Station No.2, CA Quail Hill Community Center, Irvine, CA Rancho Cucamonga Sports Center, CA Rancho Palos Verdes Ladera Linda Community Center & Park, CA Santa Clarita Canyon Country Community Center, CA South Gate Urban Orchard, CA The Trust for Public (TPL) Projects, Los Angeles County, CA Access Services Const. Mgmt., Los Angeles County, CA As Project Executive, Robert will provide oversight and support to the selected Construction Manager and associated team members. EDUCATION Bachelor of Science, Management, The Georgia Institute of Technology, Atlanta CERTIFICATION Certified Construction Manager (CCM) YEARS OF ExPERIENCE 20 GRIFFIN STRUCTURESPROJECT TEAM 21 QUALIFICATIONS Lance Solomon has more than 25 years of construction experience that encompasses public works renovations and new construction, civic facilities, housing, education, sports parks, underground utilities, demolition, and stormwater. His responsibilities have encompassed preparation of a bid ability review; evaluation of the bids; conduction of the pre-construction conference; and processing control documents such as minutes, progress payments, schedules, change orders, weekly reports, and all federally and state required documents. Lance Solomon CCM Program & Construction Manager REPRESENTATIVE ExPERIENCE City of San Juan Capistrano On-Call Public Works Inspection Services, CA San Diego County Condominium Conversion, CA San Bernardino County Government Center Upgrades, CA Carlsbad Orion Center Maintenance Building, CA Carlsbad Police and Fire Headquarters Renovation Project, CA Orange Fire Station No.1, CA Lake Forest Sports Park & Recreation Center, CA Carlsbad Pine Avenue Community Center & Gardens, CA Vernola Park Expansion & Community Center, CA Huntington Beach Senior Center, CA Mountain View Rengstorff Park Aquatic Center, CA East Bay Regional Parks District, Aquatic Center, CA San Bruno Recreation & Aquatics Center, CA Rialto Frisbie Park Expansion, CA Esencia Sports Park, Rancho Mission Viejo Company, CA Dixon Hall Memorial Park, CA San Bernardino County Lake Gregory Dam Rehabilitation, CA Vista Hermosa Sports Park, San Clemente, CA Sergerstrom Concert Hall, Costa Mesa, CA As Program and Construction Manager, Lance will be responsible for the day-to-day management of the project. TRAINING + CERTS Certified Construction Manager (CCM) California Storm Quality Association, Certified QSP Certificate in Public Works Construction Inspection, APWA Certified Professional in Erosion & Sediment Control (CPESC) CPR and Basic First Aid American Safety & Health Institute Confined Space Training in Accordance with Requirements of Title 8, CA Code of Regulations Concrete Field Testing Technician, American Concrete Institute Construction Safety and Health, US Department of Labor, OSHA Construction Quality Management, U.S. Army Corps of Engineers YEARS OF ExPERIENCE 26 GRIFFIN STRUCTURESPROJECT TEAM 22 QUALIFICATIONS Dustin serves as the Vice President of Strategic Services for Griffin Structures, Inc. His primary responsibilities include the executive management of all needs assessment and master planning projects ranging by facility type, including community centers, recreational facilities, and parks. Dustin is skilled at developing long-term facility plans (ranging from $10M to $300M) which incorporate future space requirements, and phasing considerations. With a formal background in architecture, Dustin is knowledgeable in aspects of design. He understands the process and skill- set required for developing and building architectural programs, site plans, floor plans, elevations, and technical detailing. Dustin Alamo CCM, LEED AP, DRE BROKER #01930629 Pre-Development Manager REPRESENTATIVE ExPERIENCE La Cañada Flintridge City Hall Renovation, CA County of Orange Civic Center, Santa Ana, CA San Bernardino County 323 Public Defender Building, CA San Bernardino County High Desert Govt. Center & Hesperia Civic Ctr., CA Cupertino Renovation (Interim City Hall), CA UC Santa Barbara Cabrillo Park Strategic Services, CA Eastvale Civic Center Strategic Services,CA Eastvale Civic Center, CA Yorba Linda City Hall Strategic Services, CA Covina Civic Center Strategic Services, CA Lake Forest Civic Center Strategic Services, CA Watsonville Civic Plaza & City Hall, CA Lillian Court & Bloomington Grove Housing, CA Buena Park Navigation Center, CA Long Beach Atlantic Farms Bridge Housing Community, CA Tustin Transitional Homeless Shelter, CA Manteca Navigation Center, CA Covina Interim Housing, CA Newport Beach Interim Housing, CA As Pre-Development Manager, Dustin offers insight and support during the earliest phases of project development. EDUCATION Bachelor of Architecture, University of Colorado, Boulder CERTIFICATION State of California Licensed Real Estate Broker Certified Construction Manager (CCM) LEED Accredited Professional AFFILIATIONS U.S. Green Building Council, Member Construction Management Association of America, Member State of California Licensed Real Estate Broker DRE #01930629 YEARS OF ExPERIENCE 17 GRIFFIN STRUCTURESPROJECT TEAM 23 “GRIFFIN’S STAFF CONSISTENTLY PROVIDED OUTSTANDING PROFESSIONAL SERVICES AND WAS INSTRUMENTAL IN COMPLETING EACH PROJECT AHEAD OF SCHEDULE AND UNDER BUDGET.” - COUNTY OF SAN BERNARDINO 4. SCOPE + METHODOLOGY Approach Griffin Structures approaches each project with the perspective of an Owner, and the insight of a Contractor. Based on our blend of experience as both public agency Construction Managers and at-risk fee developers, Griffin provides enhanced services to its clients. Like an owner, we approach every project with the perspective that it is our money, our schedule, and our facility. Like a Contractor, we bring insight into the decision-making process and an understanding of the technical issues faced by a Contractor. Together, with those two key components, Griffin Structures provides construction management services for a successful project of the highest quality. For your specific project, Griffin will employ the following approach: Communication & Document Control Communication Protocols Griffin will establish standardized communication protocols. These protocols are critical in a construction project of this size and scope and are particularly key to a successful design-bid-build delivery method. Accordingly, Griffin will establish a clear line of communication between the team members which will be utilized during the construction process. Working closely with the City, Griffin will identify the proper channels for all communication between the field (Contractors and inspectors) and the support team (design, engineering, and City) to establish seamless communication for the duration of the project. Document Management Key to this effort is our approach to document controls. Griffin Structures employs the use of Submittal Exchange for all project document controls. This system is comprehensive, adaptable, and is straightforward and easy to use. Essentially, the system works as follows: • Once the project is initiated, the Submittal Exchange team will review the entire specification and upload all submittal requirements. • The Construction Manager/Project Inspector will then upload all team members. • If used for design, the system can be easily adapted to carry all necessary documents, and document flow. • Once under contract, the General Contractor will be integrated into the system. Specifications for inclusion in the bid documents will be provided requiring Contractor compliance. • All RFIs, submittals, ASIs, CCDs, Deltas, Periodic Reports, Project Photos, SWPPP reports, schedules, and Closeout documents will have a unique tab for cloud storage. • All documents that require a review flow will have associated links that clearly identify who is on task. • Upon final closeout, all documents will be consolidated into a single digital file that is easily searchable for future needs. All As-Builts, O&Ms, and Warranties will be included as well as progress documentation. By utilizing this cloud-based format, Griffin Structures will establish a single document portal that saves and manages all project documents. Utilizing this cloud-based system as a single source of document control provides clear and consistent communication to the field, ensures comprehensive document coordination, protects against claims, accelerates the construction schedule by streamlining communications, and ultimately saves the entire project significant costs by eliminating printing and shipping, and improves efficiency. For further information on Submittal Exchange, visit: http://www2.submittalexchange.com/public GRIFFIN STRUCTURESSCOPE + METHODOLOGY 24 Schedule Management As with communication and document control, schedule management and efficient construction production relies on multiple factors, all of which Griffin has an established protocol. Griffin will begin by producing a comprehensive master project schedule. This schedule will include all aspects of the project including but not limited to: • Bidding / Contractor Selection • Contracts and insurance, • Phases of construction • City installations • Utility connections • City IT installations • Punch List • Commissioning • Contingency This initial schedule will serve as the basis for establishing the overall construction duration that will be incorporated into the bid documents. Naturally, Griffin will incorporate the input of all team members in that regard. Once a Contractor is on board, Griffin will require that they produce a comprehensive construction schedule that incorporates all the elements that occur during construction and demonstrates a clear and logical critical path for construction. Our extensive construction experience will help determine if the Contractor understands project realistically Phasing Analysis, if applicable, is also critical to a successful project schedule. Understanding the key components of the project, the City’s concerns, neighborhood sentiment, traffic concerns, and protection of existing facilities are aspects to be reviewed with regards to the schedule. Griffin will then provide strict communication protocols to ensure answers to questions, reviews of submittals, submissions for deferred permits, and requests for inspections are processed timely and effectively. Corrective measures may need to be implemented, should the Contractor fall behind. As described above, the City and project suffers when the Contractor fails. Therefore, Griffin will employ its extensive field experience and knowledge of construction to provide that maintain the overall objectives of the project and protect the City’s investment. 25 Financial Controls Change Management Construction projects are inherently iterative operations. With multiple efforts, and coordination of tasks and efforts underway concurrently, managing the discovery and correctly identifying changes is particularly challenging. Accordingly, we will review and address all possible changes in work in the following manner: • The first component is to know what is and is not a real change. Griffin will perform a comprehensive analysis of the issue at hand and determine if a change has in fact occurred. Key to this is a detailed understanding of the Design Documents. We will provide insight in the interpretation of those documents to preserve the City’s interests and foster prudent budgetary constraints. Key to this analysis is our enhanced understanding of contracts and scope to determine if in fact the issue is already covered under the existing scope. • If a change is in fact necessary, we will seek to execute this change in a manner that results in a no-cost solution to the City. This may involve proposing materials and/or methods that are comparable in scope to the original intent, thus allowing for solutions that do not compromise quality, schedule, or cost. • If such an option is not possible, or if unforeseen conditions materialize that result in a true change to the cost of the project, Griffin will perform a detailed analysis of the best form of execution. This may take the form of a hard estimate for the proposed change, or if in fact a Time & Materials (T&M) execution is in the best interests of the project. Yet another option is to utilize a T&M/ Not-To-Exceed method which allows for execution of a proposed change while putting a ceiling on the final costs of the change. • Finally, any change that is officially recognized will undergo a detailed examination of costs including but not limited to: materials back up, labor analysis, labor rate analysis, detailed subcontractor back-up, time impacts, and a unit cost comparison based on industry trends. Invoicing Griffin is keenly aware of the importance of maintaining financial controls over the invoicing process. Accordingly, we will establish the following methodical approach: • Establish a very detailed Schedule of Values the breaks out both labor and materials for each trade and specification section. • Review all invoices for consistency with improvements installed in the field. • Investigate the Contractor’s payment policies to subcontractors to avoid issues of non-payment. • Evaluate subcontractor performance to anticipate potential bankruptcies of subcontractors who are inadequately solvent to perform on the job. GRIFFIN STRUCTURESSCOPE + METHODOLOGY 26 Quality Control and Observation Regular Inspections Griffin Construction Managers are inherently Construction Inspectors. Our Construction Manager/Project Inspector will perform periodic inspections of the project. We will review material deliveries, material types, installation methods, finished installations in comparison to contract documents, and construction code adherence. Additionally, we will coordinate the timely execution of all specialty inspections including but limited to: geotechnical, building department, special inspections, and materials testing, to ensure the City receives the highest level of quality and consistency with the plans and specifications as well as all standards and practices. Photography and Technology Griffin employs photography and technology to enforce the quality of the construction process. Accordingly, we will perform the following: • Video Tape Existing Conditions. Before a Contractor begins construction, we will perform a detailed video surveillance of the entire site and the surrounding site to ensure there is no damage to the existing infrastructure and to mitigate against any potential future claims. • Periodic Photography. Griffin will photograph the progress of the job on a periodic basis. This will serve as a record throughout the duration of the job and as a vehicle for resolving issues. • Bluebeam Technology. Griffin uses Bluebeam technology to facilitate in the communication of challenges in the field for quick resolution and documentation. • Field Observation Report. Typically updated and presented at the weekly meeting, this report will track all issues and observations identified by the CM as well as the project team (design team, City, operations staff, etc.). The log will identify the issue, the date it was observed, provide a photograph of the issue, and include a resolution description once the item has been closed. In effect this log serves as a running punch list of all issues identified, thereby addressing these issues in a timely manner. Though not exhaustive, this is a basic summary of our approach to the management of this project. We hope we have adequately articulated our general approach. Certified Payroll Griffin Structures will enforce all state requirements for registrations with the Department of Industrial Relations as required by the recently enacted law SB 854. Accordingly, we will ensure that all Contractors and listed trade contractors provide a DIR registration number at the time of bid and will verify the same to ensure the State has the necessary information to enforce certified payroll requirements. As stipulated by State law, the DIR will perform all certified payroll enforcement including interviews, however Griffin will also receive and file all certified payroll and will enforce any deficiencies identified by the DIR as they arise. GRIFFIN STRUCTURESSCOPE + METHODOLOGY 27 Scope of Work Managing the Design Process Griffin will use our proven project management approach. We will carefully review all approved programming and design documents and ensure that the team is aligned on project goals and requirements. We will prepare reports on probable cost, constructability, value analysis, and operability. We will perform periodic checks on the design progress to ensure that the design meets all project goals including program, cost, schedule, features, and quality; and we will issue reports on our findings. Griffin’s track record for keeping change orders to a minimum is impressive. To minimize change orders, we will focus extensively on the preplanning and design stages. Our critiques will help the design team achieve the best possible facility, while adhering to the parameters established by policymakers. Constructability Reviews Our approach to managing cost and schedule during the construction phase begins with our management of the process during the preconstruction phase. Specifically, we will focus on the quality and clarity of drawings and specifications, perform constructability reviews, and provide cost estimating and reconciliation. During the construction phase, conflicts and surprises are minimized because of our proactive efforts during the preconstruction phase. Griffin’s series of constructability reviews will facilitate plan coordination and clarity, which ultimately minimizes the number of contractors’ questions and change orders during construction. This process results in contractor bids which are not inflated to cover ambiguities. Specifically, we will accomplish the following subtasks: Budget Development Griffin will include a cost to prepare detailed cost estimates as the design progresses. Updated estimates will be provided at the conclusion of Schematic Design and Design Development. Griffin will advise the City and the Design Team on any adjustments necessary to keep the project on budget. Schedule Development Concurrently with the development of the design and the budget, Griffin will prepare a development and construction schedule using Critical Path Management (CPM) techniques. The schedule will be prepared using suitable scheduling software, such as Microsoft Project or Primavera SureTrack. Bid Management Griffin will assist the City and the Design Team in the preparation of a complete and coordinated set of bid documents as well as a Contractor form of agreement. We will structure the contractor bid packages to allow open competition consistent with requirements of public contracting code. If contractor RFIs are received during the bid period, we will coordinate the preparation of addenda with the Design Team or others and issuance of addenda to the bidders. After bids are received and opened, we will assist in the coordination, tabulation, and analysis of the bid responses. GRIFFIN STRUCTURESSCOPE + METHODOLOGY 28 Construction Phase Pre-Construction Conference Griffin will organize and conduct the Pre-Construction meeting and provide agenda and meeting minutes accordingly. Griffin will ensure that all pertinent team members will be present to coordinate with City staff. Contract Administration Griffin will work closely with the City and staff to prepare and oversee the mobilization of the Contractor, the phasing of work, and the establishment of suitable and safe construction staging including, but not limited to: fencing, barricades, temp facilities, temp utilities, construction trailer placement etc. The planning of this effort will start early in the preconstruction process. Also, an initial site phasing and staging plan will be included in the bid documents to give guidance to the bidders regarding City standards and expectations. Submittal Procedures Griffin will oversee the distribution of all shop drawings submittal reviews, RFIs, payment requests, change orders, product data, material delivery dates, periodic reports, project logs etc. As described above, Griffin will use of Submittal Exchange for expedient distribution and tracking of these documents. We will tailor this effort to provide the exact level of detail expected from the City. Meetings Griffin will prepare the agendas and meeting minutes, discuss the schedule updates and near-term activities; work with the team to clarify or resolve problems; coordinate with other Contractors; update the team on the status of change orders, submittals, and RFI’s; and review safety issues and other topics as they arise. Griffin will assign action items to responsible parties along with the corresponding date the action requires completion. These meetings will be reviewed for concurrence and will be distributed to attendees within five calendar days. Quality Assurance/Quality Control (QA/QC) As described above, Griffin has a very robust QA/QC methodology and we will employ that effort to this project to observe, verify, and document the specified level of construction quality. Coordination of Other Consultants Griffin will coordinate and oversee the scheduling of all other consultant inspections including, those performed by our team and any other third party inspectors required (e.g., NPDES). Construction Observation Griffin will serve as the ‘eyes and ears’ of the City for quality control. Accordingly, Griffin will walk the site regularly and inspect all installations for consistency with the construction documents. Specifically, Griffin will enforce the highest level of quality of workmanship to ensure the City receives the best value for the investment made on behalf of the community. Non-Conforming Work Griffin will observe all installations and notify if any non- confirming work installed. These notices will be detailed thoroughly and provide recommendations to the City and Architect for corrective measures. We will also notify the Contractor of non-confirming work and we will track all resolutions via our Field Observation Log described above. GRIFFIN STRUCTURESSCOPE + METHODOLOGY 29 Progress Review The Griffin Structures’ Construction Manager/Project Inspector will provide periodic progress review of all activities performed on the project. Additionally, a counting of construction days will be accrued as verification of contract days spent, along with a percentage of completion for activities. Any issues or problems will also be documented for future reference. Also, as discussed above, Griffin will review every schedule provided by the Contractor to confirm they meet the overall objectives of the project. Accordingly, Griffin will oversee and ensure that activities in the field are consistent with the approved schedule, and we will recommend corrective action should they fail correlate. Maintain On-Site Records Griffin will manage all project documentation via our cloud-based document management system. As such, we will maintain all shop drawings, product data, samples, submittals, purchases, materials, equipment, and applicable handbooks. All documents will be maintained and turned over to the City at the completion of the project. Schedule of Values and Processing of Payments Griffin will establish, or cause to be established by the Contractor, a comprehensive Schedule of Values for the entirety of the project for approval by the City. Once approved, this will serve as the basis for all progress payments, which Griffin will review for consistency with progress in the field and make recommendations to the Contractor for correction. Once corrected, Griffin will make recommendations to the City for processing. Evaluate Change Order Proposal Costs Griffin will review all change orders and provide supplemental information as needed to justify their approval or rejection. Griffin will negotiate with the Contractor on the City’s behalf and serve as the point of contact for resolving issues and mitigating against potential claims. Specifically, Griffin will seek to avoid claims as detailed above. Change Order Reports Griffin will maintain a comprehensive log of all change orders for the project. This log will include anticipated change orders not yet received, change order requests, the status of their review or rejection, and a final documentation of all approved change orders. Project Status Reports As with the preconstruction phase, Griffin will provide a monthly project status report for distribution to all parties the City deems appropriate. This report will include key milestones, anticipated work pending, budget updates, photographs, and any key challenges encountered. GRIFFIN STRUCTURESSCOPE + METHODOLOGY 30 Project Close-out & Post-Construction Services As-Built Documents Griffin Structures will maintain a complete and up to date set of drawings for the duration of the project. As such, we will use the CM set as the As-Built set and require that all trade contractors mark up the CM set which will allow for a complete set of As-Built documents be turned over to the City for record purposes. Initial Start-Up and Testing As part of the commissioning process, all installations will go through both a pre-functional testing protocol and a functioning test protocol. These tests will be managed and documented by the Commissioning Agent and overseen by the Construction Manager/Project Inspector. User Training Griffin will oversee and attend all training sessions for City staff. We will require that all training sessions be video-taped and that those tapes be turned over to the City for future reference. These sessions will be performed in accordance with CalGreen commissioning requirements and managed in a manner that is consistent with state building code. Punch Lists Griffin will coordinate the final punch walk to ensure all improvements are per the plans and specifications. Specifically, Griffin will employ a Field Observation Log that will seek to identify quality issues observed by the project team on an ongoing basis. This will serve to function as an ongoing pre-punch list, and therefore help to minimize the issues discovered at the final punch walk. Griffin will also oversee the follow up punch walks to confirm corrective action is resolved. Once completed, Griffin will issue a comprehensive punch list for completion by the Contractor. Griffin will oversee the completion of these items and ensure that all deficiencies and corrections are completed to the satisfaction of the City. Conclusion Griffin Structures takes pride in providing unparalleled construction management services. As described above, Griffin will serve as the eyes and ears of the City. Our motto is “no surprises”. We achieve that by proper management (avoiding the issues in the first place) and clear and concise documentation (for defense and resolution of unavoidable issues). Accordingly, Griffin will provide comprehensive construction management and inspection services as detailed in the RFP. GRIFFIN STRUCTURESSCOPE + METHODOLOGY 31 REVISED GRIFFIN STRUCTURES FEE PROPOSAL SAN JUAN CAPISTRANO CITY HALL CITY OF SAN JUAN CAPISTRANO 02/10/22 Griffin Structures’ Fee Proposal is based on all reasonable costs necessary to perform Program and Construction Management for the San Juan Capistrano City Hall project. For these requisite services Griffin Structures proposes the following Not-to-Exceed Fee: Construction Management & Inspections: $ 623,560 Reimbursable Expenses: $ 21,440 Grand Total (Base Scope) $ 645,000 All proposed hourly rates are fully burdened and include overhead profit, taxes, and benefits. The hours identified for each individual employee and task are estimates only and are not to be construed as not to exceed hours for any individual task, phase, or time period. We reserve the right to reallocate hours between staff members, subconsultants, and tasks, in consultation with the City, in order to accomplish the overall objectives and requirements of the project. Services are based on the attached Fee Proposal and Resource Allocation Schedule, which provides detail on the allocation of hours for services as they occur over time. Any extension of the schedule may result in additional fee, in good faith negotiation with the City. Unlike its competitors Griffin Structures offers to accept financial risk based on its performance. We offer the City the ability to withhold 10% of our total fee (Construction Management only), to be awarded to Griffin at project completion by the City based solely on the City’s satisfaction with our services. Any replacement of personnel will be undertaken in close coordination with the City and at the approval of the City as stipulated in the prime contract. APPROACH TO PROJECT SCHEDULE This proposal assumes the following schedule as described in the RFP and as illustrated in the Resource Allocation Schedule attached: 1. Pre-Construction: (11 months) 2. Construction and Closeout (20 Months) Page 2 of 3 APPROACH TO STAFFING AND PROJECT TEAM To bring the highest level of efficiency and value to the City, Griffin Structures has assembled following team in accordance with the scope of work described in the RFP: Jon Hughes will serve as the Principal in Charge for the duration of the project and will provide as-needed leadership to the team to ensure a successful delivery. Key to the success of the project will be Jon’s experience with complex capital improvement projects for public agencies. For this level of service, we have allocated a total of 124 hours of Jon’s time. Robert Godfrey will serve as the Project Executive for the entire duration of the project. In this role, Robert will bring his considerable experience in multi-family housing and City Hall projects to support the team toward a successful delivery. For this level of service, we have allocated a total of 372 hours of Robert’s time. Lance Solomon will serve as the Program & Construction Manager for the entire duration of the project. Lance will serve as the single point of contact for the project providing both Program and Design Management as well as Construction Management. For this level of service, we have allocated a total of 2578 hours of Lance’s time. Dustin Alamo will serve as Predevelopment Manager for the project. In this role, Dustin will utilize his familiarity with the City and the programming phase of this project to support the team in the procurement of design services, bidding, and ensuring the delivery approach achieves the City’s objectives. For this level of service, we have allocated 50 hours of Dustin’s time. QUALIFICATIONS AND EXCLUSIONS 1. Hourly rates are valid through December 31st 2023, and will escalate by CPI annually thereafter. 2. Insurance costs are included as a reimbursable expense and will be billed monthly at the rate of $8 per $1,000. 3. On-site trailer rental, furniture, utilities, and sanitary facilities for our field staff (Project Management team) are excluded. We assume that offices will be provided as part of the construction site trailer(s) being provided by the City’s contractor. 4. Costs for all permits required for the project are excluded. It is assumed that the City will pay for all permitting fees, assessments, easements, school fees, and other agency or governmental fees or costs to support the design and construction the project. We have not included any permit related fees within our fee proposal. Permits will be pulled by others. 5. At no cost to the Owner, and subject to Internal Revenue Code 179D, (Deduction for Energy Efficient Commercial Buildings) Owner agrees to allocate any applicable tax deductions to construction manager (Griffin Structures) as may be relevant to ‘public entity’ projects. 6. Costs for surveying, construction staking, environmental and hazardous materials surveys, and all environmental and hazardous materials transportation and remediation costs are excluded. 7. Software licenses or user fees and all software training costs for specific project management software being required by either the City or their contractor(s) is excluded. 8. Cost of bulk blueprinting for plans and specifications for use by the contractors and subcontractors is excluded. Funds included in reimbursable expenses are for Griffin printing costs alone. Page 3 of 3 9. Wage Compliance Program including Certified Payroll auditing, field interviews, or reporting is excluded. Based on State Law SB 854, it is assumed that the Dept. of Industrial Relations (DIR) will manage this effort at the State level. Griffin will enforce the Contractor registration requirements stipulated by the DIR and administer any penalties and remedial actions required by the State. 10. Independent or third-party testing companies such as Roofing, Peer Reviews, LEED, or other specialized third-party oversight services other than those listed herein are excluded. 11. Commissioning requirements required by Cal Green (Title 24) are excluded. Griffin will manage the commissioning process, but we have not included a commissioning agent, nor development of commissioning specifications. 12. No FF&E or OS&E is included in this proposal. 13. Security and 24-hour surveillance is excluded. 14. Construction Manager will review all RFI’s, Submittals, and Substitutions only for completeness, approvals to be executed by the architect of record. 15. For document tracking control, Griffin has included the use of “Submittal Exchange” for managing construction documentation, and based the hours allocated in this proposal accordingly. The cost of “Submittal Exchange” is included here as a reimbursable expense. 16. This proposal does not include a formal independent Inspector of Record (IOR). Inspection services are for Quality Assurance purposes. All City Building Dept. or other regulatory permit inspections are assumed to be performed by the City Building Dept or the Authority Having Jurisdiction. 17. Construction Cost Estimates, when provided, are based on standard industr y practice, professional experience, and knowledge of market conditions. Griffin has no control over material and labor costs, contractor’s methods of establishing prices or the market and bidding conditions at the time of bid. Therefore, Griffin does not guarantee that bids received will not vary from the cost estimate provided and Griffin is not liable for any costs, liabilities, or damages incurred by City arising from Griffin’s opinion of cost, the actual project cost to City, delays caused by events outside the control of Griffin, or any labor or material cost increases. 18. Griffin is not responsible for, and City will hold Griffin harmless from, any schedule delays and/or any losses, damages, or liabilities resulting therefrom that are caused by (1) events or conditions that are outside of Griffin’s control or (2) the acts or omissions of parties for whom Griffin is not legally liable (collectively, “Non-Consultant Delays”). The schedule for completion will be extended for any Non-Consultant Delays. If Griffin incurs additional costs or expenses due to Non-Consultant Delays, then Griffin’s fee compensation will be equitably adjusted to cover such additional costs or expenses. City of San Juan Capistrano Civic Center Project Fee Proposal PRINCIPAL IN CHARGE PROJECT EXECUTIVE PROGRAM MANAGER PRE-DEVELOPMENT MANAGER Jon Hughes Robert Godfrey Lance Solomon Dustin Alamo $240/hr.$220/hr.$195/hr. $185/hr. PRECONSTRUTION PHASE 44 132 598 50 1 RFP for A&E Services Develop Detailed RFP Incl Incl Incl Incl City Review Incl Incl Incl Incl Finalize RFQ Document Incl Incl Incl Incl RFP Advertisement / Bid Period Incl Incl Incl Incl Evaluate Proposals / Select Vendor Incl Incl Incl Incl Contract Negotiations / City Council Award Incl Incl Incl Incl 2 Real Estate Identification for Temporary City Hall Lease ---- Property Search ---- Negotiate Lease / Terms ---- Finalize Lease ---- 3 Design Management Phase - Council Chambers (@ Community Center)Incl Incl Incl - Conceptual Design Incl Incl Incl - Schematic Design Incl Incl Incl - Design Development Incl Incl Incl - Construction Documents / Specifications Incl Incl Incl - Plan Check / Permitting Incl Incl Incl - Temporary One-Stop (@ Utility Building)Incl Incl Incl - Conceptual Design Incl Incl Incl - Schematic Design Incl Incl Incl - Design Development Incl Incl Incl - Construction Documents / Specifications Incl Incl Incl - Plan Check / Permitting Incl Incl Incl - Temporary City Hall (@ TBD leased building)Incl Incl Incl - Negotiate Add Request for Scope/Fee - Design Services Incl Incl Incl - Conceptual Design Incl Incl Incl - Schematic Design Incl Incl Incl - Design Development Incl Incl Incl - Construction Documents / Specifications Incl Incl Incl - Plan Check / Permitting Incl Incl Incl - 4 Contractor Procurement Council Chambers (@ Community Center)Incl Incl Incl - Develop Bid Package Incl Incl Incl - City Review Incl Incl Incl - Bid Advertisement Incl Incl Incl - Issue Addendum for Plan Check Revisions Incl Incl Incl - Evaluate Bids / Select Contractor Incl Incl Incl - Contract Negotiations / Finalize Contract Incl Incl Incl - Temporary One-Stop (@ Utility Building)Incl Incl Incl - Develop Bid Package Incl Incl Incl - City Review Incl Incl Incl - Bid Advertisement Incl Incl Incl - Issue Addendum for Plan Check Revisions Incl Incl Incl - Evaluate Bids / Select Contractor Incl Incl Incl - Contract Negotiations / Finalize Contract Incl Incl Incl - Temporary City Hall (@ TBD leased building)Incl Incl Incl - Develop Bid Package Incl Incl Incl - City Review Incl Incl Incl - Bid Advertisement Incl Incl Incl - Issue Addendum for Plan Check Revisions Incl Incl Incl - Evaluate Bids / Select Contractor Incl Incl Incl - Contract Negotiations / Finalize Contract Incl Incl Incl - CONSTRUCTION PHASE 12 36 360 0 Item No.PROJECT PHASE Griffin Structures 02/10/2022 City of San Juan Capistrano Civic Center Project Fee Proposal 5 Construction Council Chambers (@ Community Center)Incl Incl Incl - Site Mobilization Incl Incl Incl - Demolition Incl Incl Incl - Interior Renovations Incl Incl Incl - Movable Dais / Sliding Wall Installation Incl Incl Incl - Punchlist & Closeout Incl Incl Incl - Temporary One-Stop (@ Utility Building)Incl Incl Incl - Site Mobilization Incl Incl Incl - Demolition Incl Incl Incl - Interior Renovations Incl Incl Incl - Exterior Renovations Incl Incl Incl - Punchlist & Closeout Incl Incl Incl - Temporary City Hall (@ TBD leased building)Incl Incl Incl - Site Mobilization Incl Incl Incl - Demolition Incl Incl Incl - Interior Renovations (guesstimate)Incl Incl Incl - Exterior Renovations (if necessary)Incl Incl Incl - Punchlist & Closeout Incl Incl Incl - 6 Jamboree Owner Representation 68 204 1620 0 Design Oversight Incl Incl Incl - Construction Incl Incl Incl - Punch List & Turnover Incl Incl Incl - Move In Incl Incl Incl - Provide Electronic Version of All Drawings Incl Incl Incl - Finalize and Deliver all Labor Compliance Files to the City Incl Incl Incl - Finalize and Deliver all Construction Files to the City Incl Incl Incl - Total Hours 124 372 2578 50 Subtotals $29,760 $81,840 $502,710 $9,250 PROJECT / CONSTRUCTION MANAGEMENT TOTAL $623,560 7 REIMBURSABLE COSTS $21,440 Cloud Based Document Management System (Submittal Exchange)$9,000 Insurance $7,440 Misc. Printing and Office Supplies $5,000 GRAND TOTAL $645,000 Griffin Structures 02/10/2022 City of San Juan Capistrano Civic Center Project Resource Allocation Schedule Revised JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 1 RFP for A&E Services Develop Detailed RFP City Review Finalize RFQ Document RFP Advertisement / Bid Period Evaluate Proposals / Select Vendor Contract Negotiations / City Council Award 2 Real Estate Identification for Temporary City Hall Lease Property Search Negotiate Lease / Terms Finalize Lease 3 Design Management Phase Council Chambers (@ Community Center) Conceptual Design Schematic Design Design Development Construction Documents / Specifications Plan Check / Permitting Temporary One-Stop (@ Utility Building) Conceptual Design Schematic Design Design Development Construction Documents / Specifications Plan Check / Permitting Temporary City Hall (@ TBD leased building) Negotiate Add Request for Scope/Fee - Design Services Conceptual Design Schematic Design Design Development Construction Documents / Specifications Plan Check / Permitting 4 Contractor Procurement Council Chambers (@ Community Center) Develop Bid Package City Review Bid Advertisement Issue Addendum for Plan Check Revisions Evaluate Bids / Select Contractor Contract Negotiations / Finalize Contract Temporary One-Stop (@ Utility Building) Develop Bid Package City Review Bid Advertisement Issue Addendum for Plan Check Revisions Evaluate Bids / Select Contractor Contract Negotiations / Finalize Contract Temporary City Hall (@ TBD leased building) Develop Bid Package City Review Bid Advertisement Issue Addendum for Plan Check Revisions Evaluate Bids / Select Contractor Contract Negotiations / Finalize Contract 5 Construction Council Chambers (@ Community Center) Site Mobilization Demolition Interior Renovations Movable Dais / Sliding Wall Installation Punchlist & Closeout Temporary One-Stop (@ Utility Building) Site Mobilization Demolition Interior Renovations PROJECT PHASE 2022 2023 Griffin Structures 02/10/2022 City of San Juan Capistrano Civic Center Project Resource Allocation Schedule Revised Exterior Renovations Punchlist & Closeout Temporary City Hall (@ TBD leased building) Site Mobilization Demolition Interior Renovations (guesstimate) Exterior Renovations (if necessary) Punchlist & Closeout 6 Jamboree Owner Representation Design Oversight Construction Punch List & Turnover Move In Principal In Charge - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Project Executive - Robert Godfrey 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 Program Manager - Lance Solomon 30 30 30 30 45 45 45 45 90 104 104 120 120 120 120 120 120 120 120 85 85 85 85 Pre-Development Manager - Dustin Alamo 50 Principal In Charge - Jon Hughes -$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ Project Executive - Robert Godfrey -$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ Program Manager - Lance Solomon -$ 5,850$ 5,850$ 5,850$ 5,850$ 8,775$ 8,775$ 8,775$ 8,775$ 17,550$ 20,280$ 20,280$ 23,400$ 23,400$ 23,400$ 23,400$ 23,400$ 23,400$ 23,400$ 23,400$ 16,575$ 16,575$ 16,575$ 16,575$ Pre-Development Manager - Dustin Alamo -$ 9,250$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 18,700$ 9,450$ 9,450$ 9,450$ 12,375$ 12,375$ 12,375$ 12,375$ 21,150$ 23,880$ 23,880$ 27,000$ 27,000$ 27,000$ 27,000$ 27,000$ 27,000$ 27,000$ 27,000$ 20,175$ 20,175$ 20,175$ 20,175$ BASE SCOPE WITH ADD ALTERNATE JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 6 Jamboree Owner Representation Design Oversight Construction Punch List & Turnover Move In TOTALS Principal In Charge - Jon Hughes 4 4 4 4 4 4 4 4 124 Project Executive - Robert Godfrey 12 12 12 12 12 12 12 12 372 Program Manager - Lance Solomon 85 85 85 85 85 85 85 85 2,578 Pre-Development Manager - Dustin Alamo 50 Principal In Charge - Jon Hughes 960$ 960$ 960$ 960$ 960$ 960$ 960$ 960$ -$ -$ -$ -$ 29,760 Project Executive - Robert Godfrey 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ 2,640$ -$ -$ -$ -$ 81,840 Program Manager - Lance Solomon 16,575$ 16,575$ 16,575$ 16,575$ 16,575$ 16,575$ 16,575$ 16,575$ -$ -$ -$ -$ 502,710 Pre-Development Manager - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 9,250 20,175$ 20,175$ 20,175$ 20,175$ 20,175$ 20,175$ 20,175$ 20,175$ -$ -$ -$ -$ 623,560 MONTHLY STAFFING HOURS MONTHLY STAFFING HOURS PROJECT PHASE 2024 Griffin Structures 02/10/2022 “THE GRIFFIN TEAM PRODUCED A PROJECT ON TIME AND WITHIN BUDGET. THERE IS NOTHING LIKE HEARING, ‘WE ARE RIGHT ON TRACK.’ “ - ENVIRONMENTAL NATURE CENTER 5. PROPOSED FEE XII SOUTHERN CALIFORNIA OFFICE 1 TECHNOLOGY DRIVE BUILDING I SUITE 829 IRVINE, CA 92618 949 497 9000 NORTHERN CALIFORNIA OFFICE 1850 WARBURTON AVENUE SUITE 120 SANTA CLARA, CA 95050 408 955 0431 LA CANADA FLINTRIDGE CITY HALL