Resolution Number 21-05-18-03' RESOLUTION NO. 21-05-18-03
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO WAIVE THE FORMAL REQUEST FOR
PROPOSAL/REQUEST FOR QUALIFICATION (RFP/RFQ) PROCESS AS
A NON COST-EFFECTIVE APPROACH, AND AUTHORIZING STAFF TO
PROCEED WITH AN AMENDMENT TO THE EXISTING PERSONAL
SERVICES AGREEMENT WITH WOOD ENVIRONMENT &
INFRASTRUCTURE SOLUTIONS INC., ENVIRONMENTAL AND STORM
WATER QUALITY COMPLIANCE SERVICES
WHEREAS, the City entered into a Professional Services Agreement with Wood
Environment & Infrastructure Solutions Inc. (Wood) — formerly AMEC Foster Wheeler
Environment and Infrastructure, Inc., for environmental and storm water quality
compliance services on May 19, 2015 ("Agreement"); and
WHEREAS, the Agreement is presently set to expire on June 30, 2021, and
WHEREAS, the City wishes to extend the term of the Agreement to June 30, 2023;
and
' WHEREAS, environmental and storm water quality compliance is critical in
meeting federal and state regulations. These services also improve the quality of life,
protects habitat and the environment, and ensures an aesthetically pleasing environment
for residents and visitors of the community; and
WHEREAS, Section 3-4.304b(3) of the San Juan Capistrano Municipal Code
provides that professional service contracts over $25,000 are subject to a formal
RFP/RFQ bid process; and
WHEREAS, Section 3-4.306(e)(3) of the San Juan Capistrano Municipal Code
provides an exception to the formal RFP/RFQ process when extenuating circumstances
would make the formalRFP/RFQ process not the most cost-effective approach; and
WHEREAS, undergoing a formal RFP/RFQ process for environmental and storm
water quality compliance services would not be the most cost-effective approach given
the current economic climate of uncertainty due to the COVID-19 pandemic, Wood's
familiarity with the City's standards and requirements and current projects as discussed
in greater detail in the following recital, and given that Wood's willingness to maintain its
rates from its current contract; and
WHEREAS, Wood is very familiar with City standards and requirements; is able to
' effectively manage the City's critical NPDES program and stay abreast of new permit
requirements; has indicated that it will hold existing pricing for two years; has historical
knowledge and understands unique nuances of service areas; has demonstrated great
1 5/18/2021
flexibility to meet stormwater permit requirements; requires minimal staff oversight and
supervision; has provided excellent service to the City; has a strong understanding of '
various requirements of the City; is able to perform the services necessary to comply with
directives from City staff; and, can immediately begin performing services without any
substantive ramp up time. Wood has also been the City's technical advisor on issues
related to the City's consent decree with the Orange County Coastkeeper, and it is
imperative that Wood continue their advisory role through the closeout of the consent
decree.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, HEREBY RESOLVES, FINDS AND DETERMINES AS
FOLLOWS:
1. That the foregoing recitals are true and correct and incorporated herein by this
reference.
2. That undergoing a formal RFP/RFQ process at this time for professional
environmental consulting services would not be the most cost-effective approach.
3. That Amendment No.5 to the Agreement extending the term of the Agreement is
hereby approved.
4. That the City Manager or his designee is hereby authorized to execute Amendment I No. 5 to the Agreement.
PASSED, APPROVED, and ADOPTED this 18th day of May 2021.
I
JOHN TAYLOR, MAYOR
M A MORRIS, CIC ERK
2 5/18/2021
' STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, Maria Morris, appointed City Clerk of the City of San Juan Capistrano, do hereby certify
that the foregoing Resolution No. 21-05-18-03 was duly adopted by the City Council of
the City of San Juan Capistrano at a Regular meeting thereof, held the 18'" day of May
2021, by the following vote:
AYECO NCIL MEMBERS: Reeve, Hart, Farias and Mayor Taylor
NO S / O NCIL MEMBERS: None
ABSE : O NCIL MEMBERS: Bourne
CITY CORK
3 5/18/2021