Resolution Number 21-03-02-01RESOLUTION NO. 21-03-02-01
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO WAIVE THE FORMAL REQUEST FOR
PROPOSAL/REQUEST FOR QUALIFICATION (RFP/RFQ) PROCESS AS
A NON COST-EFFECTIVE APPROACH, AND AUTHORIZING STAFF TO
PROCEED WITH AN AMENDMENT TO THE EXISTING PERSONAL
SERVICES AGREEMENT WITH BRIGHTVIEW LANDSCAPE SERVICES,
INC., FOR GENERAL LANDSCAPE MAINTENANCE SERVICES
WHEREAS, the City entered into a Personal Services Agreement with Brightview
Landscape Services, Inc., for general landscape services on May 19, 2015
("Agreement"); and
WHEREAS, the Agreement is presently set to expire on June 30, 2021, and
WHEREAS, the City wishes to extend the term of the Agreement to June 30,2023;
and
WHEREAS, landscape maintenance improves the quality of life and ensures an
aesthetically pleasing environment for residents and visitors of the community; and
' WHEREAS, Section 34.304 of the San Juan Capistrano Municipal Code provides
that maintenance services contracts over $25,000 are subject to a formal RFPIRFQ bid
process; and
C
WHEREAS, Section 3-4.300(e)(3) of the San Juan Capistrano Municipal Code
provides an exception to the formal RFP/RFQ process where the process is deemed not
to be the most cost-effective approach; and
WHEREAS, undergoing a formal RFP/RFQ process for landscape maintenance
services would not be the most cost-effective approach given the current economic
climate of uncertainty due to the COVID-19 pandemic, and given that Brightview has not
increased unit prices for five years; and
WHEREAS, Brightview Landscaping, Inc is extremely familiar with the City's
landscape maintenance needs, has indicated that itwill hold existing pricing fortwo years;
has historical knowledge and understands unique nuances of service areas; has
demonstrated great flexibility to meet service requirements; requires minimal staff
oversight and supervision; has provided excellent service to the City; has a strong
understanding of various requirements of the City and is able to perform the services
necessary to comply with directives from City staff; and, can immediately begin
performing services without any substantive ramp up time.
3/2/2021
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO; CALIFORNIA, HEREBY RESOLVES, FINDS AND DETERMINES AS '
FOLLOWS:
1. That the foregoing recitals are true and correct and incorporated herein by this
reference.
2. That undergoing a formal RFP/RFQ process at this time for landscape
maintenance services would not be the most cost-effective approach.
3. That Amendment No.4 to the Agreement extending the term of the Agreement is
hereby approved.
4. That the City Manager or his designee is hereby authorized to execute Amendment
No. 4 to the Agreement.
PASSED, APPROVED, and ADOPTED is 2nd day of March 2021.
JOHISTTAYLOR, MAYOR
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, Maria Moms, appointed City Clerk of the City of San Juan Capistrano, do hereby certify
that the foregoing Resolution No. 21-03-02-01 was duly adopted by the
City Council of the City of San Juan Capistrano at a Regular meeting thereof, held the 2nd
day of March 2021, by the following vote:
AYES:O N IL MEMBERS: Hart, Bourne, Farias and Mayor Taylor
NOES: O N IL MEMBERS: None
ABSEN O IL MEMBERS: Reeve
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MARIA MORRIS, CITY CLERIC__)
2 3/2/2021