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20-0616_ORANGE, COUNTY OF_Agenda Report_F1aCity of San Juan Capistrano Agenda Report TO: Honorable Mayor and Members of the City Council FROM: Benjamin Siegel, City Manager SUBMITTED BY: Ken Al-Imam, Chief Financial Officer PREPARED BY: Michelle Short, Acting Assistant Finance Director DATE: June 16, 2020 SUBJECT: Budget for Fiscal Year 2020-21, including: Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27; Measure M2 Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27; Fiscal Year 2020-21 Appropriations Limitation; Property Tax Rate for 2017 Taxable General Obligation Refunding Bonds (Measure Y) for Fiscal Year 2020-21; Resolution Amending the Personnel Classification and Compensation Plan; Five-Year Agreement with the County of Orange for the Provision of Law Enforcement Services (Orange County Sheriff’s Department); Capital Project (CIP 18201) Amendment; Professional Services Agreement with Interwest Consulting Group, Inc. and Related Appropriation; and County COVID-19 Expense Reimbursement Agreement RECOMMENDATIONS: 1. Adopt the Resolution that adopts the Operating and Capital Budget for Fiscal Year 2020-21, subject to the outcome of ongoing negotiations regarding a contracted salary increase, the results of which are to be incorporated into the budget; 2. Adopt the Resolution that approves the Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27; 3.Approve the Measure M2 Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27; 4.Adopt the Resolution establishing the Fiscal Year 2020-21 Appropriations Limitation; 6/16/2020 F1a City Council Agenda Report June 16, 2020 Page 2 of 11 5. Adopt the Resolution establishing the property tax rate for the 2017 Taxable General Obligation Refunding Bonds (Open Space Measure Y) for Fiscal Year 2020-21; 6.Adopt a Resolution amending the Personnel Classification and Compensation Plan; 7. Approve a Five-Year Agreement with the County of Orange for the provision of law enforcement services; 8.Transfer $115,000 of funding from the Cook La Novia Park Picnic Area Enhancements Project (CIP 18201) to a new project programmed for Fiscal Year 2021-22 (Cook La Novia Park Pickleball Courts Conversion); 9.Approve and authorize the City Manager to execute a Professional Services Agreement with Interwest Consulting Group, Inc. (Interwest Agreement), for specialized employment services, in an amount not-to-exceed $185,000; 10. Direct staff to incorporate into the budget additional funding in the amount of $45,000 from General Fund reserves to pay for the portion of the Interwest Agreement that will fall within Fiscal Year 2020-21; and, 11. Authorize the City Manager to sign the County COVID-19 Expense Reimbursement Agreement. EXECUTIVE SUMMARY: The appropriations set forth in the accompanying resolutions reflect the proposed Operating and Capital Budget for Fiscal Year 2020-21 and the proposed Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27. These budget resolutions provide total operating appropriations of $66.7 million and total capital appropriations of $15.6 million. DISCUSSION/ANALYSIS: At the May 5, 2020, City Council meeting, the City Manager and Chief Financial Officer presented an overview of the impacts of COVID-19 on the City’s budget, as well as recommendations to address the projected shortfall for Fiscal Years 2019-20 and 2020- 21. During the presentation, staff provided information concerning the General Fund revenues most impacted by COVID-19, which amount to a projected $1.7 million revenue loss for Fiscal Year 2019-20 and a projected $2.1 million revenue loss for Fiscal Year 2020-21. Information was provided regarding these revenues, which include sales tax revenue, transient occupancy tax revenue, development revenue and investment income. City Council Agenda Report June 16, 2020 Page 3 of 11 Because of the suddenness and severity of the stay-at-home order and business restrictions in Fiscal Year 2019-20, the current fiscal year (Fiscal Year 2019-20) is experiencing most of its damage in a matter of months, a timeframe too short to be immediately mitigated by the proposed organizational restructuring described below that would produce the greatest offset to the revenue loss. Consequently, most of the $1.7 million revenue loss associated with Fiscal Year 2019-20 was covered by the use of reserves. In the budget workshop, staff set forth a plan to address the revenue losses for Fiscal Year 2020-21, which included the following measures: • Expenditure reductions as the result of identifying costs that could be postponed until after City operations and revenues return to normal operating levels in conjunction with a smaller than normal increase in contracted law enforcement service costs ($540,000) for Fiscal Year 2020-21; • Potential efficiency gains and cost savings from a reorganization effort that would lay off four positions, eliminate several vacancies and combine certain positions ($1.3 million); • Negotiation of a proposed cancellation of a contracted 3.5% salary increase for all City employees ($260,000); • Temporary delay of nonessential capital projects; and, • Use of limited reserves. Council approved staff’s plan and directed staff to incorporate the plan into a proposed budget to be presented on June 16. The accompanying budget proposed for Fiscal Year 2020-21 reflects all of the aforementioned actions, except for cancellation of the contracted 3.5% salary increase for represented employees, which is subject to negotiation with the employee associations and is still ongoing. The proposed budget does reflect cancellation of the 3.5% salary increase for the executive team, who are not represented by an association and who voluntarily declined the increase. Typically, the City adopts a two-year budget. However, because of significant uncertainty regarding the impacts of COVID-19 on City revenues for Fiscal Year 2021-22 and beyond, City Council directed staff to develop a budget for only Fiscal Year 2020-21. Staff’s expenditure reduction plan is anticipated to address virtually all of the $2.1 million loss in General Fund revenue projected for Fiscal Year 2020-21 as the result of COVID- 19, except for a limited $284,000 use of reserves. If the City is able to reach agreement with the employee associations to cancel the contracted 3.5% salary increase or an equivalent personnel cost-saving measure, the City will realize an additional savings of $190,000, bringing the use of reserves to balance the Fiscal Year 2020-21 General Fund budget to under $100,000. Operating Budget The proposed operating budget for the General Fund reflects total budgeted revenues (including interfund transfers) of $29.3 million for Fiscal Year 2020-21. The proposed operating budget for the General Fund reflects budgeted expenditures (including interfund City Council Agenda Report June 16, 2020 Page 4 of 11 transfers) of $31.5 million for Fiscal Year 2020-21. The excess of expenditures over revenues is due to a proposed $1.9 million appropriation of funds for removal of the “Arizona crossing” and the San Juan Creek bank restoration project, both of which are requirements of the consent decree associated with resolution of the Coastkeeper litigation. The source of funding for this proposed capital appropriation is a federal/state emergency management grant in the amount of $155,000 with the remainder of the funding coming from the unexpended portion of a negotiated one-time landfill agreement payment that was recognized as revenue in Fiscal Year 2018-19 and is currently held in General Fund reserves to be expended for this purpose. The accompanying proposed budget projects the spendable fund balance of the General Fund as of June 30, 2021, to be $15.9 million. The Budget Resolution (Attachment 1) addresses the Fiscal Year 2020-21 Operating and Capital Improvement Budget, which are comprised of the following: Seven-Year Capital Improvement Program At the May 5 Budget Workshop, the City Council directed staff to temporarily delay nonessential capital projects in order to reduce their impacts on the maintenance expenditures of the City during the period of fiscal distress caused by the COVID-19 pandemic. Accordingly, the Seven-Year Capital Improvement Program reflects a deferral of those projects until City operations and revenues return to normal operating levels, currently expected in Fiscal Year 2021-22. Taking this into account, staff evaluated capital project needs and adjusted the amounts that are planned for expenditure for the succeeding seven-year period, after giving effect to the reduced capital project funding caused by the COVID-19 economic downturn. The timing of these projects will be revisited and adjusted as needed when staff presents to Council the updated Seven-Year Capital Improvement Program that will be presented in conjunction with adoption of the budget for Fiscal Year 2021-22. Attachment 2 presents the Resolution regarding the Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27, summarized as follows: Operating Expenditures Capital Expenditures Transfers Between Funds (1)Total General Fund 29,161,305$ 1,965,000$ 409,585$ 31,535,890$ Other Governmental Funds 4,314,761 5,558,920 750,000 10,623,681 Enterprise Funds 23,417,844 7,965,000 7,665,740 39,048,584 Internal Service Funds 9,755,570 152,000 - 9,907,570 Total All City Funds (2)66,649,480$ 15,640,920$ 8,825,325$ 91,115,725$ Fiscal Year 2020-21 (1) Transfers between funds are balanced by fund types, general and governmental funds and enterprise funds. (2) Totals do not include the San Juan Public Financing Authority and San Juan Capistrano Housing Authority (See Exhibit A to the Resolution). City Council Agenda Report June 16, 2020 Page 5 of 11 The Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026- 27 includes a transfer of $115,000 of funding from the Cook La Novia Park Picnic Area Enhancements Project (CIP 18201) to a new project programmed for Fiscal Year 2021- 22 (Cook La Novia Park Pickleball Courts Conversion). The Cook La Novia Park Picnic Area Enhancements Project (CIP 18201) would retain $50,000 of funding for picnic area enhancements. A modified version of the Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27 has been included at Attachment 3 in order to meet the requirements of the Measure M2 program of the Orange County Transportation Authority. This version of the Seven-Year Capital Improvement Program includes costs associated with the City’s senior mobility program and summer trolley program that are not capital expenditures for budgetary purposes. Approval of this document is required in order to continue to receive Measure M2 transportation funds. Establishment of the Appropriations Limitation for Fiscal Year 2020-21 Article XIII of the California State Constitution requires that local governments establish a limitation on the amount of proceeds of taxes that may be appropriated for spending. It is the City’s responsibility to calculate the annual appropriations limit using a methodology established by state statute. The previous fiscal year’s limit is increased by a unifying factor that takes into account changes in population as well as inflation. For the inflation factor, cities may choose either the change in the measurement of California Per Capita Personal Income (CCPI) or the change in the amount of the City’s assessed valuation that is due to non-residential construction. For the population factor, cities can select either the change in population for the city or that of the county. The choice of each of these factors is made by an annual election of Council by means of a resolution. Based on the foregoing methodology set forth in state law, the appropriations limitation for Fiscal Year 2020-21 has been determined to be $87,792,480 (Exhibit A of Attachment 4). The City's budgeted expenditures for Fiscal Year 2020-21 that are funded by proceeds of taxes as defined by state law are significantly below the limit and, therefore, the City’s Project Fiscal Year (1)Expenditures 2020-21 15,640,920$ 2021-22 17,186,736 2022-23 18,835,000 2023-24 8,151,000 2024-25 9,157,000 2025-26 8,068,000 2026-27 1,519,000 TOTAL 78,557,656$ (1) The Fiscal Year 2020-21 project expenditures have been appropriated as part of the 2020-21 Operating and Capital Budgets. City Council Agenda Report June 16, 2020 Page 6 of 11 Fiscal Year 2020-21 Budget is in compliance with the State Constitution with respect to this matter. Approval of Property Tax Rates for Voter-Approved Bonded Indebtedness On November 4, 2008, voters approved Measure Y, which provided $30 million in bond funding for the acquisition, preservation, enhancement and improvement of land to protect and preserve open space, natural areas, creeks and streams, historic areas, undeveloped hillsides, natural ridges and to provide additional recreational amenities, such as bike and walking trails, equestrian facilities, parks and sports fields. Pursuant to Measure Y, $30 million in bonds were issued under this measure in January 2010. In February 2017, the City issued taxable refunding bonds to refinance the original bonds. The City must annually establish the ad valorem tax rate that is necessary to fund the annual installments of principal and interest that are associated with voter-approved bonded indebtedness (general obligation bonds). The calculation for this tax rate takes into account the debt service requirements for the year in question, as adjusted for any excess/deficit reserve in the Debt Service Fund, in order to determine the amount that is needed to be collected from the ad valorem tax levy to fully fund debt service on the general obligation bonds of the City. Once that amount is determined, it is then divided by the estimated amount of secured assessed valuation applicable to the fiscal year in question to arrive at the tax rate for the levy. Upon approval by the City Council, the County of Orange is notified of the approved rate for placement on the property tax roll. The ad valorem tax rate for the City’s voter-approved debt for Fiscal Year 2020-21 is $0.02126 per $100 of assessed valuation (Attachment 5). Staffing The proposed budget implements the organizational restructuring proposed at the May 5 Budget Workshop and discussed in the following sections. Eliminate Vacant Positions The accompanying proposed budget for Fiscal Year 2020-21 reflects the elimination of four full-time positions that are either currently vacant or will become vacant as a result of the reorganization. In addition, the elimination of four part-time positions is reflected in the proposed budget. • Assistant Public Works Director • Community Services Coordinator • Administrative Specialist • City Hall Receptionist • Community Services Receptionist (part-time) • Recreation Leaders (part-time) These eliminations would create a savings of $591,000 in the General Fund for Fiscal Year 2020-21. City Council Agenda Report June 16, 2020 Page 7 of 11 Change/Combine Positions In addition to the elimination of several vacant positions, staff proposed to combine some positions across departments to account for current workload, the decrease in service and allow for enhanced resource sharing. These changes include: • Public Works and Community Services will report to Assistant City Manager and share administrative and support staff • Underfill Community Services Director at Community Services Manager • Eliminate Senior Citizens Program Coordinator and add Sr. Management Analyst to be shared between Community Services and Public Works • Underfill Senior Executive Assistant at Office Assistant • Underfill Assistant Finance Director at Finance Manager These recommended actions are expected to create a savings of $217,000 to the General Fund in Fiscal Year 2020-21. The proposed job descriptions for the Community Services Position (an executive position) and the Finance Manager position and the impacts of the same on the approved Management and Professional Employees Association salary table are set forth as exhibits to Attachment 6. Layoffs At the Budget Workshop held on May 5, 2020, staff identified four currently occupied positions that are no longer needed based on workload needs of the City and the reorganization measures discussed above. Pursuant to City Council direction, staff has initiated the layoff process. These positions are identified below: • Associate Engineer (Public Works) • Engineering Technician (Public Works) • Administrative Coordinator (Finance) • Administrative Specialist (Community Services) Eliminating these four positions will create $543,000 in savings to the General Fund in Fiscal Year 2020-21. This savings will be offset by any contractually required longevity benefit payments applicable to certain City employees and/or any additional costs resulting from negotiations with the applicable labor association. Cancel Scheduled Pay Increase The proposed budget reflects a General Fund savings of roughly $68,000 associated with cancellation of the scheduled 3.5% salary increase for the City’s executive team. The impacts of this upon the salary table approved for the executives is set forth in Exhibit D to Attachment 6. City Council Agenda Report June 16, 2020 Page 8 of 11 For all other employees, because the pay increase programmed for Fiscal Year 2020-21 is part of an approved memorandum of understanding with the City’s two labor associations, cancellation of this pay increase requires the consent of the employee associations. While discussions are continuing with the two employee associations, no resolution has been reached as of publication of this report. Accordingly, the estimated General Fund savings of $190,000, including the cost of benefits affected by the pay increase attributable to the employees represented by the two associations as well as part-time employees, has not been included in the proposed budget. Investment Policy As a part of the financial review associated with the budget process, the Chief Financial Officer and the City’s investment advisor (Chandler Asset Management) evaluated the City’s investment policy. In the past year, there were no changes to the California Government Code that required updates to the City’s investment policy. Law Enforcement Services Agreement with County of Orange The proposed new Five-Year Law Enforcement Agreement replaces the current agreement that expires on June 30, 2020. (Attachment 6). The cost of law enforcement services for Fiscal Year 2020-21 is $10,770,185, which is a 1.4% increase compared to the Fiscal Year 2019-20 estimate of $10,624,600. The amount budgeted for contracted law enforcement services as set forth in the Fiscal Year 2020-21 Proposed Budget provides sufficient funding for this agreement. The Fiscal Year 2020-21 direct staffing level of 30 full-time OCSD employees is the same as that for Fiscal Year 2019-20. The following chart depicts the City’s dedicated law enforcement staffing resources: QUANTITY DEDICATED POSITIONS 1 Lieutenant 5 Sergeant (4 Patrol + 1 Administrative) 2 Investigator 15 DS II Patrol 2 DS II Motorcycle 1 DS II Community Support 1 DS II - DET DS II - Extra Help 27 Subtotal Safety 2 Community Services Officer 1 Crime Prevention Specialist 3 Subtotal Professional 30 TOTAL The City also shares law enforcement resources with other South Orange County cities. In Fiscal Year 2020-21 the City will share resources of 18.70 full-time employees. City Council Agenda Report June 16, 2020 Page 9 of 11 The following chart depicts the City’s shared law enforcement staffing resources: QUANTITY REGIONAL / SHARED STAFF % ALLOCATION 0.6 Traffic - Sergeant 6.94% 4 Traffic - Deputy Sheriff II 6.94% 2 Traffic - Investigative Assistant 6.94% 1 Traffic - Office Specialist 6.94% 0.3 Auto Theft - Sergeant 5.46% 2 Auto Theft - Investigator 5.46% 1 Auto Theft - Investigative Assistant 5.46% 1 Auto Theft - Office Specialist 5.46% 1 DET - Sergeant 5.87% 1 DET - Investigator 5.87% 1 Subpoena - Office Specialist 6.75% 2 Courts - Investigative Assistant 16.07% 0.8 Office Specialist 16.07% 1 Motorcycle Sergeant + MDC 7.14% 18.70 TOTAL In addition to these resources, OCSD provides the City with specialized resources, such as, Special Weapons and Tactics (SWAT), Mounted Enforcement Units, Homicide Investigation Unit and Specialized Investigation Units focused on areas such as economic crimes and gang suppression. Interwest Agreement for Interim Community Services Director Due to the departure of the City’s Community Services Director, the City required specialized services to assist in matters related to oversight of Community Services programming and activities, which also included unanticipated efforts to respond to the COVID-19 pandemic. The Interwest Consulting Group, Inc., has provided a very qualified and experienced Interim Community Services Director who has been instrumental in providing continuity for Community Services staff while also allowing for effective coordination of the City’s COVID-19 community and facility-oriented response efforts. These services were fully funded in Fiscal Year 2019-20 from salary savings associated with vacant positions within the Community Services Department. An appropriation of $45,000 is needed to fund these services for a portion of Fiscal Year 2020-21 until such time that responsibilities have been fully transitioned to the newly-created Community Services Manager position. The proposed contract for these services is set forth as Attachment 8. County COVID-19 Expense Reimbursement Agreement The County of Orange has agreed to share a portion of its funding allocated under the Coronavirus Aid, Relief and Economic Security (CARES) Act with all cities located within the county. Under the terms of the agreement (Attachment 9), the portion of funds available to San Juan Capistrano can only be used to reimburse the City for actual costs incurred by the City for medical and protective supplies, sanitizing products, disinfection supplies and services, personal protective equipment, modification of facilities to mitigate COVID-19 threats to public health, telework costs, unemployment insurance, and the local cost share of FEMA reimbursement. Only the salary costs of employees that have City Council Agenda Report June 16, 2020 Page 10 of 11 been substantially dedicated to mitigating or responding to the COVID-19 public health emergency will be reimbursed. No employees of the City have been substantially dedicated to mitigating or responding to the COVID-19 public health emergency. The funds cannot be used to reimburse the City for revenue losses. The funds also cannot be used to reimburse the City for the federal share of FEMA cost reimbursement, which reimburses the City for overtime costs relative to COVID-19 and certain other direct costs of the public health emergency. The maximum amount available to the City for reimbursement under this agreement is $313,614. Funds not expended by December 31, 2020, for specified eligible expenses must be returned to the County in January 2021. Approval of this agreement would ensure that the City receives the appropriate amount of funding to cover its eligible expenses. FISCAL IMPACT: The fiscal impact of the Proposed Operating and Capital Budget for Fiscal Year 2020-21 on each fund of the City is summarized in Attachment 2. The fiscal impact of the Proposed Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27 is summarized in Attachment 3. ENVIRONMENTAL IMPACT: Not applicable. PRIOR CITY COUNCIL REVIEW: On May 5, 2020, Council was presented with the impacts of COVID-19 on the City’s budget, as well as recommendations to address the projected shortfall for the 2020-21 Fiscal Year. COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: On May 26, 2020, the Planning Commission determined that the Proposed Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27 is consistent with the City’s General Plan. NOTIFICATION: •Classified Employees Association •Management and Professional Employees Association ATTACHMENTS: Attachment 1 – Resolution Adopting the Fiscal Year 2020-21 Operating and Capital Budget Attachment 2 – Resolution Adopting the Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27 Attachment 3 – Measure M2 Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27 City Council Agenda Report June 16, 2020 Page 11 of 11 Attachment 4 – Resolution Establishing the Fiscal Year 2020-21 Appropriations Limitation Attachment 5 – Resolution Establishing the Property Tax Rate for the Open Space (Measure Y-2008) General Obligation Bonds, Series 2017 for Fiscal Year 2020-21 Attachment 6 – Resolution Amending the City’s Personnel Classification and Compensation Plans Attachment 7 – Five-Year Agreement for Law Enforcement Services Attachment 8 – Interwest Agreement for Interim Community Services Director Attachment 9 – County COVID-19 Expense Reimbursement Agreement 1 RESOLUTION NO. 20-06-16-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA ADOPTING THE FISCAL YEAR 2020-21 OPERATING AND CAPITAL IMPROVEMENT BUDGET AND AUTHORIZING EXPENDITURES AND APPROPRIATIONS RELATED THERETO WHEREAS, at its regular meeting on May 5, 2020, the City Council of the City of San Juan Capistrano was presented with the impacts of COVID-19 on the City’s budget, as well as recommendations to address the projected shortfall for the 2020-21 Fiscal Year; and, WHEREAS, the Proposed Fiscal Year 2020-21 Operating and Capital Budget are the basis for the financial and economic implementation of the City’s General Plan; and, WHEREAS, the Proposed Fiscal Year 2020-21 Operating and Capital Budget provide for service levels necessary to respond to the needs of the community and which are deemed appropriate by the City Council, and concurrently provides a work force to fill these service needs; and, WHEREAS, the City Council recognizes that the Proposed Fiscal Year 2020- 21 Operating and Capital Budget will require adjustments from time to time, and accordingly, the City Manager is authorized to execute necessary transfers to carry out the scope of services as approved. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby determine as follows: 1. That the Proposed Fiscal Year 2020-21 Operating and Capital Budget as shown in Exhibit A attached hereto and incorporated by reference herein and as detailed in the Budget Document on file with the City Clerk’s Office entitled "City of San Juan Capistrano Budget – Fiscal Year 2020-21” are adopted as follows: ATTACHMENT 1 2 Operating  Expenditures Capital  Expenditures Transfers  Between  Funds (1)Total General Fund  29,161,305$      1,965,000$        409,585$       31,535,890$   Other Governmental Funds  4,314,761          5,558,920          750,000         10,623,681      Enterprise Funds  23,417,844        7,965,000          7,665,740      39,048,584      Internal Service Funds  9,755,570          152,000              ‐               9,907,570        Total All City Funds (2)66,649,480$     15,640,920$     8,825,325$  91,115,725$   Fiscal Year 2020‐21 (1) Transfers between funds are balanced by fund types, general and governmental funds and enterprise funds. (2) Totals do not include the San Juan Public Financing Authority and San Juan Capistrano Housing Authority (See  Exhibit A to the Resolution). 2. That total appropriations for each fund may only be increased or decreased by the City Council by amending the budget except as provided herein. 3. That the legal level of budgetary control is at the fund level. Budgets may not legally be exceeded at the fund level without appropriate authorization by the City Council. Budgeted amounts for individual classifications within a fund may be exceeded as long as the total annual budget for that fund is not exceeded. 4. That the following controls are hereby placed on the transfers of budgeted funds: a. The City Manager may authorize transfers of funds from account to account within any operating department. b. The City Manager may authorize transfers of funds from department to department within any fund up to $50,000. c. The City Manager may delegate the authority to make budget transfers and adjustments up to $10,000. d. The City Manager may authorize budget adjustments involving offsetting revenues and expenditures; the City Manager may authorize increases in an appropriation for a specific purpose where the appropriation is offset by unbudgeted revenues, which are designated for said specific purpose. 5. That all appropriations for outstanding encumbrances and projects currently underway and remaining unexpended at June 30, 2020, as approved by the City Manager or his designee, are hereby appropriated to the Fiscal Year 2020-21 Operating Budget. ATTACHMENT 1 3 PASSED, APPROVED, AND ADOPTED this 16th day of June 2020. __________________________________ TROY A. BOURNE, MAYOR ATTEST: ___________________________________ MARIA MORRIS, CITY CLERK ATTACHMENT 1 ProjectedProjectedBeginning Operating CIP Transfers Transfers EndingBalance Revenues Expenditures Expenditures In Out Balance7/1/2020 (1)FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 Adjustments 6/30/2021GENERAL FUNDSGeneral FundUnassigned 2,696,687$      28,537,000$  (29,161,305)$   ‐$               750,000$   (409,585)$    ‐$               2,412,797$     Reserve ‐ Tuition Reimbursement Program35,000             ‐               ‐                  ‐                 ‐           ‐             ‐               35,000            Reserve ‐ Cash Flow5,000,000       ‐               ‐                  ‐                 ‐           ‐             ‐                5,000,000      Reserve ‐ Economic Uncertainty7,500,000       ‐               ‐                  ‐                 ‐           ‐             ‐                7,500,000      Reserve ‐ Contingency1,000,000       ‐               ‐                  ‐                 ‐           ‐             ‐                1,000,000      Reserve ‐ Consent Decree Water Quality Projects2,111,000       ‐               ‐                   (1,965,000)       ‐           ‐             ‐               146,000         Restricted ‐ LED Street Light Conversion Project47,439             47,439            Non‐Spendable ‐ Loans to Community Redevelopment Agency6,761               ‐               ‐                  ‐                 ‐           ‐             ‐               6,761              Total General Fund18,396,887     28,537,000   (29,161,305)    (1,965,000)      750,000     (409,585)     ‐                16,147,997    Parking Maintenance FundAssigned‐Parking Maintenance159,257           76,900            (179,335)           ‐                 102,435      ‐             ‐               159,257         Successor Agency to the CRA/Housing Authority Administration Fund Unassigned251,021           271,355         (227,215)           ‐                ‐           ‐             ‐               295,161         Farm Operations FundAssigned‐Farm Operations650,616           136,000         (72,875)             ‐                ‐           ‐             ‐               713,741         Eastern Open Space FundAssigned‐Eastern Open Space Operations(2,676,960)      240,000         (331,317)           ‐                ‐           ‐             ‐                (2,768,277)     GENERAL FUNDS ‐ TOTAL16,780,821$   29,261,255$  (29,972,047)$   (1,965,000)$    852,435$   (409,585)$    ‐$               14,547,879$  Special Revenue FundsC&D Forfeited Bonds FundRestricted‐Recycling Programs992,353$          25,000$          (24,015)$            ‐$               ‐$           (25,000)$       ‐$               968,338$        Road Maintenance and Rehabilitation Account (RMRA)Restricted‐Streets and Roads Capital Projects100,824           547,200         ‐                   (614,000)          ‐           ‐             ‐               34,024           Certified Access Specialist Program (C.A.S.P.)Restricted‐CASP Program21,467             ‐                (8,700)               ‐                ‐           ‐             ‐               12,767           Systems Development/Ord. 211 FundRestricted‐Streets and Roads Capital Projects595,334           600,000         ‐                   (550,000)          ‐           ‐             ‐               645,334         Park and Recreation FundRestricted‐Parks and Recreation Capital Projects2,989,590        981,000         ‐                   40,000             ‐           ‐             ‐                4,010,590      CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2020/21BUDGET SUMMARY - ALL FUNDS EXHIBIT A - Page 1 of 92 ProjectedProjectedBeginning Operating CIP Transfers Transfers EndingBalance Revenues Expenditures Expenditures In Out Balance7/1/2020 (1)FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 Adjustments 6/30/2021CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2020/21BUDGET SUMMARY - ALL FUNDS Drainage FundRestricted‐Storm Drain Capital Projects(241,589)          37,000            ‐                  ‐                ‐           ‐             ‐                (204,589)        Agricultural Preservation FundRestricted‐Agricultural Preservation Projects217,722           56,000            ‐                  ‐                ‐           ‐             ‐               273,722         Landscape Maintenance FundRestricted‐Landscape Maintenance245,147           140,000         (171,490)           ‐                ‐           ‐             ‐               213,657         CDBG/HOME FundRestricted‐Housing Rehabilitation for Low and 381,860           144,000         (480,840)           ‐                ‐           ‐             ‐               45,020           Moderate Income Housing PersonsGas Tax FundRestricted‐Street Rehabilitation and Maintenance33,574             796,500         ‐                   (471,500)          ‐            (350,000)      ‐                8,574              CCFP FundDeveloper Contributions for Specific Projects411,439          ‐               ‐                  ‐                 ‐           ‐             ‐               411,439         Loan to Measure M Fund‐                 ‐               ‐                  ‐                 ‐           ‐             220,000         220,000         Restricted‐Streets and Roads Capital Projects9,395,597       919,000         ‐                   (829,420)         ‐           ‐              (220,000)       9,265,177      Total CCFP Fund9,807,036       919,000        ‐                   (829,420)         ‐           ‐             ‐                9,896,616      S.O.N.G.S. FundRestricted‐Emergency Preparedness‐                  150,000         (148,389)           ‐                ‐           ‐             ‐               1,611              AQMD FundRestricted‐Mobile Source Emissions Reduction Programs323,354           48,000            (5,000)               ‐                ‐            (35,000)       ‐               331,354         Measure M FundRestricted‐Streets and Roads Capital Projects61,326             802,000         ‐                   (800,000)          ‐           ‐             ‐               63,326           Housing In‐Lieu Fee FundRestricted‐Affordable Housing 672,729           1,343,000      ‐                  ‐                ‐           ‐             ‐                2,015,729      Local Law Enforcement Grants FundRestricted‐Law Enforcement‐                  150,000         ‐                  ‐                ‐            (150,000)     ‐               ‐                Street and Highways Grant FundRestricted‐Capital Projects‐                  2,524,000      ‐                   (2,334,000)       ‐            (190,000)      ‐               ‐                Developer Deposits FundDeveloper Contributions for Specific Projects‐                  484,925         (484,925)           ‐                ‐           ‐             ‐               ‐                SPECIAL REVENUE FUNDS ‐ TOTAL16,200,727$   9,747,625$    (1,323,359)$     (5,558,920)$    ‐$             (750,000)$    ‐$               18,316,073$  EXHIBIT A - Page 2 of 92 ProjectedProjectedBeginning Operating CIP Transfers Transfers EndingBalance Revenues Expenditures Expenditures In Out Balance7/1/2020 (1)FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 Adjustments 6/30/2021CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2020/21BUDGET SUMMARY - ALL FUNDS Debt Service FundDebt Service FundRestricted‐Debt Service3,534,371$       1,873,510$     (2,180,660)$      ‐$               307,150$    ‐$            ‐$               3,534,371$     Capital Improvement FundsOpen Space Bond Projects FundRestricted ‐ Open Space Capital Projects51,490$            10,000            ‐$                 ‐$              ‐$          ‐$           ‐$              61,490$          Community Facilities District Bonds FundRestricted ‐ Community Facilities Projects167,756           20,000            ‐                  ‐                ‐           ‐             ‐               187,756         Successor Agency Non‐Housing Bonds FundRestricted ‐ Downtown Projects11,259             10,000            ‐                  ‐                ‐           ‐             ‐               21,259           CAPITAL PROJECTS FUNDS ‐ TOTAL230,505$         40,000$         ‐$                ‐$              ‐$          ‐$           ‐$              270,505$        GENERAL GOVERNMENTAL FUNDS ‐ TOTAL36,746,424$   40,922,390$  (33,476,066)$   (7,523,920)$    1,159,585$(1,159,585)$‐$                 36,668,828$  ENTERPRISE FUNDSWater Enterprise FundsDomestic Water Operations FundUnrestricted Net Position‐Available2,438,724$      20,837,000$  (15,130,994)$   ‐$              ‐$           (4,870,740)$‐$               3,273,990$     Unrestricted Net Position‐Drought Penalty Reserve294,488          ‐               (82,950)            ‐                 ‐           ‐             ‐               211,538         Unrestricted Net Position‐Rate Stabilization Reserve1,796,425       ‐               ‐                  ‐                 ‐           ‐             ‐                1,796,425      Unrestricted Net Position ‐ Pension & OPEB Liabilities (2)(7,409,068)       ‐               ‐                  ‐                 ‐           ‐             ‐                (7,409,068)     Investment in Capital Assets53,052,059     ‐               ‐                  ‐                 ‐           ‐             ‐                53,052,059    Total Domestic Water Operations Fund50,172,628     20,837,000   (15,213,944)    ‐                ‐            (4,870,740) ‐                50,924,944    Water Debt Service FundUnrestricted Net Position‐Available205,587          1,368,000     (4,238,740)       ‐                  2,870,740 ‐             ‐               205,587         Unrestricted Net Position ‐ Outstanding Long‐Term Debt(23,600,626)   ‐               ‐                  ‐                 ‐           ‐             ‐                (23,600,626)   Total Water Debt Service Fund(23,395,039)   1,368,000     (4,238,740)       ‐                 2,870,740 ‐             ‐                (23,395,039)  Non‐Potable Water Operations FundUnrestricted Net Position‐Available315,506            996,000           (523,171)            ‐                  ‐              (800,000)       ‐                 (11,665)            Unrestricted Net Position ‐ Pension & OPEB Liabilities (2)(311,293)          ‐               ‐                  ‐                 ‐           ‐             ‐               (311,293)        Total Non‐Potable Water Operations Fund4,213               996,000        (523,171)          ‐                ‐            (800,000)     ‐                (322,958)        Domestic Water Capital Replacement FundUnrestricted Net Position‐Available1,268,225        12,000            ‐                   (2,775,000)       2,000,000 ‐              ‐                505,225         EXHIBIT A - Page 3 of 92 ProjectedProjectedBeginning Operating CIP Transfers Transfers EndingBalance Revenues Expenditures Expenditures In Out Balance7/1/2020 (1)FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 Adjustments 6/30/2021CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2020/21BUDGET SUMMARY - ALL FUNDS Domestic Water Capital Improvement FundUnrestricted Net Position‐Available1,018,501        2,202,000      ‐                   (200,000)          ‐           ‐             ‐                3,020,501      Non‐Potable Water Capital Improvement FundUnrestricted Net Assets‐Available1,570,657        181,000         ‐                   (840,000)          800,000      ‐             ‐                1,711,657      WATER ENTERPRISE FUNDS ‐ TOTAL30,639,185$   25,596,000$  (19,975,855)$   (3,815,000)$    5,670,740$(5,670,740)$‐$                 32,444,330$  Sewer Enterprise FundsSewer Enterprise Operations FundUnrestricted Net Position‐Available3,444,330$       3,830,000$     (3,441,989)$       ‐$               ‐$            (1,995,000)$ ‐$                1,837,341$      Unrestricted Net Position ‐ Pension & OPEB Liabilities (2)(391,720)          ‐               ‐                  ‐                 ‐           ‐             ‐               (391,720)        Investment in Capital Assets19,369,171       ‐                 ‐                    ‐                  ‐             ‐               ‐                  19,369,171      Total Sewer Operations Fund22,421,781       3,830,000       (3,441,989)         ‐                 ‐              (1,995,000)   ‐                  20,814,792      Sewer Capital Replacement FundUnrestricted Net Position‐Available945,542             15,000              ‐                     (2,362,000)       1,995,000    ‐               ‐                 593,542           Sewer Capital Improvement FundUnrestricted Net Position‐Available2,742,080         1,321,000       ‐                     (1,788,000)      ‐             ‐               ‐                  2,275,080        SEWER ENTERPRISE FUNDS ‐ TOTAL26,109,403$   5,166,000$    (3,441,989)$     (4,150,000)$    1,995,000$(1,995,000)$‐$                 23,683,414$  SJC HOUSING AUTHORITYHousing Authority Administration FundUnrestricted Net Position‐Available1,205,278$       24,100$           (56,600)$            ‐$               ‐$           ‐$            ‐$                1,172,778        Non‐Spendable ‐ Noncurrent Receivables & Prepaids5,076,137         ‐                   ‐                      ‐                  ‐             ‐               ‐                  5,076,137        Investment in Capital Assets4,409,230         ‐                   ‐                      ‐                  ‐             ‐               ‐                  4,409,230        Total Housing Authority Administration Fund10,690,645     24,100           (56,600)            ‐                ‐           ‐             ‐                10,658,145    Little Hollywood Rental Housing FundUnrestricted Net Position‐Available586,427           230,100         (233,840)           ‐                ‐           ‐             ‐               582,687         Successor Agency Housing Bonds FundRestricted Net Assets‐Affordable Housing Projects6,026,721       ‐                  ‐                 ‐           ‐             ‐                6,026,721      Non‐Spendable ‐ Noncurrent Receivables1,021,945         30,000             ‐                    ‐                  ‐             ‐               ‐                  1,051,945        7,048,666         30,000             ‐                    ‐                 ‐             ‐               ‐                  7,078,666        SJC HOUSING AUTHORITY ‐ TOTAL18,325,738$   284,200$       (290,440)$         ‐$              ‐$          ‐$           ‐$               18,319,498$  ENTERPRISE FUNDS ‐ TOTAL75,074,326$   31,046,200$  (23,708,284)$   (7,965,000)$    7,665,740$(7,665,740)$‐$               74,447,242$  EXHIBIT A - Page 4 of 92 ProjectedProjectedBeginning Operating CIP Transfers Transfers EndingBalance Revenues Expenditures Expenditures In Out Balance7/1/2020 (1)FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 Adjustments 6/30/2021CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2020/21BUDGET SUMMARY - ALL FUNDS INTERNAL SERVICE FUNDSInsurance and Benefits FundUnrestricted Net Assets‐Available1,632,739$       6,898,000$     (6,898,000)$       ‐$               ‐$           ‐$            ‐$                1,632,739$      Noncurrent Assets‐Prepaids & Deferred Outflows1,265,873         ‐                 ‐                    ‐                  ‐             ‐               ‐                  1,265,873        Total Insurance and Benefits Fund2,898,612         6,898,000       (6,898,000)         ‐                 ‐             ‐               ‐                  2,898,612        Facilities Operations FundUnrestricted Net Position‐Available (3)2,015,228        2,500,450      (2,857,570)        (152,000)          ‐           ‐             ‐                1,506,108      Unrestricted Net Position ‐ Pension & OPEB Liabilities (2)(658,396)          ‐               ‐                  ‐                 ‐           ‐             ‐               (658,396)        Investment in Capital Assets2,535,165         ‐                 ‐                    ‐                  ‐             ‐               ‐                  2,535,165        Total Facilities Operations Fund3,891,997         2,500,450       (2,857,570)         (152,000)          ‐             ‐               ‐                  3,382,877        INTERNAL SERVICE FUNDS ‐ TOTAL6,790,609$      9,398,450$    (9,755,570)$     (152,000)$      ‐$          ‐$           ‐$               6,281,489$     ALL FUNDS ‐ TOTAL118,611,359$ 81,367,040$  (66,939,920)$   (15,640,920)$  8,825,325$(8,825,325)$‐$               117,397,559$Less:San Juan Capistrano Housing Authority290,440           Total Appropriations Approved by City Council (66,649,480)$   (15,640,920)$  (8,825,325)$Notes:(2)The City is required by the Governmental Accounting Standards Board (GASB) to report the unfunded actuarial liability (UAAL) for its pension plans (GASB Statement No. 68) and other‐postemployment benefits (GASB Statement No. 75). The City's General Fund (andother governmental funds) do not reflect such an amount in this schedule because this accounting and reportingstandard is only applicable to the City's Enterprise and Internal ServiceFunds. The City's governmental funds' (i.e. General Fund, Capital Projects Funds, and Special Revenue Funds) portion of theCity's total UUAL as of December 31, 2018 (using the December 31, 2017 actuarial valuation rolled forward to December 31, 2018) was approximately $23.4 million for the City's pension plans andwas approximately $2.4 million for the other post employment benefit plan as of June 30, 2019 (using the July 1, 2018 actuarial valuation rolled forward to June 30, 2019).(3) Available reserves for capital replacement.(1) Beginning fund balance for the General Fund is projected with the effect of revenue adjustments given at the May 5, 2020, Budget Workshop. Other funds are based on projected balances as of June 30, 2020, as reported in the City's Second Quarter Financial Report to the City Council on March 2, 2020.  EXHIBIT A - Page 5 of 92 Operating Budgets by Fund EXHIBIT A - Page 6 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE & OTHER SOURCES Property Taxes 11,214,785$     11,201,000$     11,787,000$      5% Sales Tax 9,106,059        7,640,000        7,938,000         4% Other Taxes 1,493,562        1,247,000        1,390,000         11% Franchise Fees 1,382,164        1,399,000        1,471,000         5% Other Agencies 892,090            1,007,400        1,161,000         15% Licenses, Fees and Permits 2,255,787        2,451,270        2,410,000         ‐2% Current Services  639,535            848,995            841,000             ‐1% Use of Money & Property 949,042            454,500            450,000             ‐1% Fines & Forfeitures 1,033,042        1,022,000        977,000             ‐4% Other Revenue 652,090            72,070              112,000             55% Landfill agreement funds (nonrecurring) 6,000,000        ‐                 ‐                  ** Transfers In 698,352           763,960           750,000            ‐2%  ESTIMATED REVENUE‐TOTAL 36,316,508     28,107,195     29,287,000      4% ESTIMATED EXPENDITURES & OTHER USES General Government 4,777,278       5,086,345       4,679,010        ‐8% Public Safety 10,791,863     11,478,750     11,621,710      1% Community Services 2,243,595       2,271,875       2,019,110        ‐11% Development Services 2,984,471       2,732,895       2,971,845        9% Public Works/Utilities 7,681,871       8,018,925       7,869,630        ‐2% Other 2,666,768       1,000,000       ‐                  ‐100% Transfers Out ‐ Operating Funds 385,813           402,070           409,585            2%  ESTIMATED EXPENDITURES‐TOTAL 31,531,659     30,990,860     29,570,890      ‐5%  REVENUE OVER (UNDER) EXPENDITURES BEFORE  TRANSFERS TO CAPITAL PROJECTS 4,784,849$       (2,883,665)$      (283,890)$         ‐90% Transfers to Capital Projects 3,711               889,000           1,965,000        121%  REVENUE OVER (UNDER) EXPENDITURES  4,781,138$      (3,772,665)$     (2,248,890)$      ‐40% (1)2019/20 revenue is projected with the effects of revenue adjustments given at the May 5, 2020 Budget Workshop. CITY OF SAN JUAN CAPISTRANO GENERAL FUND SUMMARY FISCAL YEAR 2020/21 EXHIBIT A - Page 7 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROPERTY TAXES Secured 6,565,742$       6,838,000$       7,112,000$         4% Redevelopment Property Tax Trust Fund 428,457            132,000            132,000             0% Unsecured 200,503            191,000            200,000             5% Prior Years 38,792              46,000              42,000                ‐9% Supplemental Roll 182,914            56,000              184,000             229% Homeowners Exemption Tax 36,165              34,000              36,000                6% Penalties & Impounds 15,231              13,000              13,000                0% AB1389 Pass Through From CRA 93,177              63,000              87,000                38% In‐Lieu Vehicle License Fee 3,653,804        3,828,000        3,981,000          4% PROPERTY TAXES ‐ TOTAL 11,214,785      11,201,000      11,787,000       5% SALES TAXES Sales Tax 9,106,059        7,640,000        7,938,000          4% SALES TAXES ‐ TOTAL 9,106,059        7,640,000        7,938,000          4% OTHER TAXES Real Property Transfer Tax 362,154            275,000            275,000             0% Business License Taxes 207,507            217,000            217,000             0% Transient Occ. Tax ‐ 10%923,901            755,000            898,000             19% OTHER TAXES ‐ TOTAL 1,493,562        1,247,000        1,390,000          11% FRANCHISE FEES Electrical Franchise 437,221            441,000            404,000             ‐8% Gas Franchise 75,239              82,000              74,000                ‐10% Cable TV Franchise 515,130            515,000            500,000             ‐3% Refuse Franchise 314,539            295,000            448,000             52% Video Franchise Fee 40,035              66,000              45,000                ‐32% FRANCHISE FEES ‐ TOTAL 1,382,164        1,399,000        1,471,000          5% OTHER AGENCIES Landfill Mitigation Contribution 665,706            918,400            800,000             ‐13% WDA Shared Revenues 108,110            ‐                  108,000             ** Vehicle License Fees 17,645              15,000              16,000                7% Grants 100,629            74,000              237,000             220% OTHER AGENCIES ‐ TOTAL 892,090            1,007,400        1,161,000          15% LICENSES, FEES, PERMITS Planning‐Other Permits 63,330              70,000              70,000                0% Engineering‐Plan Check 215,995            270,000            429,000             59% Engineering‐Map Check (700)                  1,600                18,000                1025% Engineering‐Inspection 15,063              80,000              193,000             141% Other Engineering Fees 3,083                2,500                3,000                  20% Geo/Soils Review 19,894               30,920              30,000                 ‐3% Encroachment Permits 56,621               140,000            50,000                 ‐64% Building Permits 671,432             802,000            568,000              ‐29% Grading Permits 129,443             70,000              70,000                 0% Mechanical Permits 41,373               45,000              45,000                 0% Plumbing Permits 79,328               74,000              70,000                 ‐5% Electrical Permits 72,355               63,000              60,000                 ‐5% Mobile Home Park Op Permits 14,378               14,000              14,000                 0% Building Plan Check 281,641             290,000            264,000              ‐9% NPDES Permit Fees 72,653               63,000              60,000                 ‐5% NPDES Business Inspection Fee 43,292               41,000              41,000                 0% Commercial Filming/Photography Permits 492                   ‐                   ‐                     ** Code Violation Citations 44,418               31,000              38,000                 23% Student Mitigation Fee 178,772             182,000            182,000              0% Green Building Standards Fee 256                   ‐                   ‐                     ** SMIP Fees 273                   ‐                   ‐                     ** Community Services‐Contract Classes 151,548             96,000              136,000              42% Community Services‐Youth Sports 20,950               15,000              15,000                 0% Community Services‐Special Events 53,104               51,250              37,000                 ‐28% Comm Svcs‐Senior Programs 695                    ‐                  ‐                    ** Neighborhood Parking Program 12,415              12,000              12,000                0% Weed Abatement 3,421                7,000                5,000                  ‐29% Miscellaneous Permits 1,289                ‐                  ‐                    ** Forfeited Deposits 8,973                ‐                  ‐                    ** LICENSES, FEES, PERMITS ‐ TOTAL 2,255,787        2,451,270        2,410,000          ‐2% CITY OF SAN JUAN CAPISTRANO GENERAL FUND - ESTIMATED REVENUE DETAIL BY TYPE FISCAL YEAR 2020/21 EXHIBIT A - Page 8 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year CITY OF SAN JUAN CAPISTRANO GENERAL FUND - ESTIMATED REVENUE DETAIL BY TYPE FISCAL YEAR 2020/21 CURRENT SERVICES Charges to SACRA 18,508               21,000              ‐                    ‐100% Charges to Other Funds 158,234            167,155            150,000             ‐10% Charges to Water/Sewer Enterprise 311,090             422,840            426,000              1% Dev. Deposits 88,472               149,000            168,000              13% CIP Admin 63,231               89,000              97,000                 9% CURRENT SERVICES ‐ TOTAL 639,535            848,995            841,000             ‐1% USE OF MONEY/PROPERTY Community Building Rental 81,112              57,000              57,000                0% Park Rentals 32,921              24,000              24,000                0% Community Garden Rental 7,191                7,000                7,000                  0% Community Center Rental 114,684            74,500              75,000                1% Gymnasium Rental 59,297              31,000              31,000                0% Comm Svcs‐Athletics/Rents 47,613               45,000              45,000                 0% Commercial Property Rental 114,609             116,000            123,000              6% Investment Interest 491,615             100,000            88,000                 ‐12% USE OF MONEY/PROPERTY ‐ TOTAL 949,042            454,500            450,000             ‐1% FINES/FORFEITURES Parking Fines 576,153            582,000            574,000             ‐1% Vehicle Code Fines 149,332            138,000            138,000             0% Other Fines and Forfeitures 4,504                1,000                2,000                  100% Public Safety (sales tax)303,053            301,000            263,000             ‐13% FINES/FORFEITURES ‐ TOTAL 1,033,042        1,022,000        977,000             ‐4% OTHER REVENUE Other Reimbursements 77,941              42,575              38,000                ‐11% Mandated Cost Reimbursements 39,642              20,000              19,000                ‐5% Miscellaneous Revenue 12,358              8,640                5,000                  ‐42% CERT Revenue 7,545                ‐                  ‐                    ** Loan Repayments 10,065              ‐                  ‐                    ** Edison Monitoring Revenue ‐                  ‐                  50,000                ** Escheated Deposits 550                   ‐                  ‐                    ** Capital Lease Proceeds 503,264            ‐                  ‐                    ** Donation Revenues 725                   855                   ‐                    ‐100% OTHER REVENUE ‐ TOTAL 652,090            72,070              112,000             55% LANDFILL AGREEMENT FUNDS (NON‐RECURRING) Landfill Equity Payments 6,000,000        ‐                  ‐                    ** LANDFILL AGREEMENT FUNDS (NON‐RECURRING) 6,000,000        ‐                  ‐                    ** TRANSFERS IN C&D Fund ‐                  ‐                  25,000                ** Gas Tax Fund 350,000            350,000            350,000             0% Eastern Open Space Fund ‐                  43,460              ‐                    ‐100% AQMD Fund 44,587              44,100              35,000                ‐21% Law Enforcement Grants Fund 148,747            150,000            150,000             0% Street and Highway Grants Fund 155,018            176,400            190,000             8% TRANSFERS IN ‐ TOTAL 698,352            763,960            750,000             ‐2% TOTAL GENERAL FUND REVENUE 36,316,508$     28,107,195$     29,287,000$     4% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020 and  projected fiscal impacts of COVID‐19 presented at the Budget Workshop on May 5, 2020. EXHIBIT A - Page 9 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year GENERAL GOVERNMENT Legislation: City Council 119,818$         150,670$         142,915$          ‐5% City Manager: Administration 1,353,911        1,340,485        1,342,495       0% Human Resources 307,985           435,930           383,145            ‐12% Housing ‐                  15,500              15,500              0% City Attorney City Attorney 666,064          720,835          706,000            ‐2% Litigation 178,911            142,680            ‐                   ‐100% City Clerk 613,396           639,575           528,600            ‐17% Finance: Administration 702,830           719,190           624,845            ‐13% Finance 670,191           721,960           725,310            0% Business License 86,076              99,715              116,725            17% Customer Service 78,096              99,805              93,475              ‐6% GENERAL GOVERNMENT ‐ TOTAL 4,777,278        5,086,345        4,679,010        ‐8% PUBLIC SAFETY O.C.S.D. Contract  10,011,798      10,624,600      10,770,185     1% Other O.C.S.D. Costs 224,841           222,500           258,715            16% Public Safety Contract Services 507,355          602,905          569,900            ‐5% A.S.A.P. Volunteer Program 11,737             12,900             14,200              10% Emergency Preparedness 36,132             15,845             8,710                ‐45% PUBLIC SAFETY ‐ TOTAL 10,791,863     11,478,750     11,621,710     1% COMMUNITY SERVICES Administration 749,826          698,235          786,005            13% Facility Operations 318,260          279,235          222,405            ‐20% Special Events 194,405          233,506          169,920            ‐27% Class Programs 111,840          104,440          105,220            1% Athletic Programs 78,436             97,775             76,330              ‐22% Youth Programs 105,832          114,115          95,590              ‐16% Senior Citizens Services 141,718          167,589          61,690              ‐63% Community Center Operations 366,331          386,195          325,955            ‐16% Gymnasium Operations 176,947          185,945          175,995            ‐5% Parks and Open Space ‐                 4,840               ‐                  ‐100% COMMUNITY SERVICES ‐ TOTAL 2,243,595       2,271,875       2,019,110       ‐11% DEVELOPMENT SERVICES Administration 802,608          854,820          842,390            ‐1% Planning Services 1,110,629       730,250          874,225            20% Building Permit Services 417,678          416,700          439,030            5% Environmental Permit Services 11,479             15,570             10,060              ‐35% Building Inspection 326,572          372,825          431,065            16% Code Enforcement 315,505          342,730          375,075            9% DEVELOPMENT SERVICES‐ TOTAL 2,984,471       2,732,895       2,971,845       9% PUBLIC WORKS/UTILITIES  Administration 1,056,347       1,261,635       1,226,565       ‐3% Planning Services ‐                 52,660             60,095              14% Engineering: General Engineering 764,137          565,545          458,145            ‐19% Development Engineering 497,202          646,230          581,170            ‐10% Traffic Engineering 250,487          275,625          292,050            6% Engineering Inspection Services 104,481          84,435             110,200            31% Maintenance and Support: Building/Facility Operations 9,095               24,815             14,250              ‐43% General Maintenance 822,768          726,255          716,680            ‐1% Special Event Support 71,287             84,925             91,565              8% Weed Abatement 148,152          137,050          154,935            13% CITY OF SAN JUAN CAPISTRANO GENERAL FUND - EXPENDITURE DETAIL BY DIVISION FISCAL YEAR 2020/21 EXHIBIT A - Page 10 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year CITY OF SAN JUAN CAPISTRANO GENERAL FUND - EXPENDITURE DETAIL BY DIVISION FISCAL YEAR 2020/21 Streets and Traffic: Street Maintenance 440,718           493,910           425,620            ‐14% Street Cleaning 136,071          138,705          155,410            12% Street Lighting 640,366          164,475          169,935            3% Traffic Control 157,008          163,875          161,495            ‐1% Storm and Winter Preparation 64,799             69,000             70,000              1% Parks and Open Space: Parkways, Medians, & Landscaping 353,028          402,540          431,495            7% Park Maintenance 937,389          988,880          978,100            ‐1% Open Space Maintenance 22,993             129,250          68,500              ‐47% Trail Maintenance 119,885          147,570          150,105            2% Parking Maintenance 34,691             27,300             28,885              6% Sports Park Maintenance 437,565          482,045          482,430            0% Environmental: NPDES/Water Quality 337,743          419,865          536,790            28% Trash/Recycling 117,241           115,725           67,215              ‐42% Storm Drain Maintenance: General Services 11,706              13,990              30,225              116% Maintenance Services 140,783           397,010           400,760            1% Emergency Response 5,929               5,610               7,010                25% PUBLIC WORKS/UTILITIES‐ TOTAL          7,681,871           8,018,925           7,869,630 ‐2% OTHER Settlement Payments 1,900,000       1,000,000       ‐                  ‐100% Land 764,000          ‐                 ‐                  ** Interest on Loan from CCFP Fund to Measure M Fund 2,768               ‐                 ‐                  ** OTHER‐TOTAL 2,666,768                1,000,000  ‐                  ‐100% TRANSFERS OUT To Debt Service 307,171          310,775          307,150            ‐1% To Capital Projects ‐                 889,000          1,965,000       121% To Parking Maintenance Fund 74,931             91,295             102,435            12% To Measure M Fund 3,711               ‐                 ‐                  ** TRANSFERS OUT ‐ TOTAL             385,813           1,291,070           2,374,585 84% GENERAL FUND EXPENDITURES ‐ TOTAL 31,531,659$   31,879,860$   31,535,890$   ‐1% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. FOR OCSD  contract, the amount shown for 2019/20 is the final conract amount, as adjusted. EXHIBIT A - Page 11 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Parking Fees 115,331$ 134,820$ 67,000$ -50% Parking Permits-Commuter 9,548 6,300 6,300 0% Parking Permits-Employees 2,968 3,600 3,600 0% Transfers In - General Fund 74,931 91,295 102,435 12% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 202,778 236,015 179,335 -24% ESTIMATED EXPENDITURES AND OTHER USES Personnel Charges 19,381 24,470 29,720 21% Merchant Credit Card Fees 8,733 18,300 6,200 -66% Utilities 12,912 14,840 14,500 -2% Facility Lease Payments 91,171 106,500 60,000 -44% Network Computer Services 3,209 3,250 3,250 0% Parking Permit Supplies 2,015 3,000 4,000 33% Maintenance Supplies 11,055 600 1,000 67% Grounds Maintenance 9,697 22,140 17,715 -20% Other Maintenance 42,908 38,810 39,200 1% Administrative Overhead 1,699 4,105 3,750 -9% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 202,780 236,015 179,335 -24%CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES (2)$ -$ -$ ** (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO PARKING MAINTENANCE FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 12 of 92 0 PercentACTUALAMENDEDPROPOSEDChange From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Reimbursement from Successor Agency 158,358$ 185,265$ 115,230$ -38% Reimbursement from Housing Authority 53,938 77,400 76,125 -2% Commercial Property Rental 124,514 123,000 78,000 -37% Investment Interest 7,144 2,000 2,000 0% Other Reimbursements 7,010 - - ** TOTAL - PROJECTED REVENUES AND OTHER SOURCES 350,964 387,665 271,355 -30% ESTIMATED EXPENDITURES AND OTHER USES Successor Agency Administration Costs: City Manager 132,730 73,430 23,265 -68% City Attorney 56,362 35,000 35,000 0% City Clerk 7,034 10,235 6,975 -32% Finance 90,471 101,480 76,880 -24% Public Works 2,778 79,000 10,000 -87% Housing Authority Administration Costs: Finance 6,870 8,125 13,375 65% Development Services 47,068 69,275 61,720 -11% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 343,313 376,545 227,215 -40% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 7,651$ 11,120$ 44,140$ 297% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY/ HOUSING AUTHORITY ADMINISTRATION FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 13 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Commercial Property Rental 102,874$ 110,000$ 111,000$ 1% Farm Lease Revenue 25,000 25,000 25,000 0% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 127,874 135,000 136,000 1% ESTIMATED EXPENDITURES AND OTHER USES Personnel Charges - 460 - -100% Contract Services - 23,000 4,200 -82% Utilities 1,134 1,500 20,150 1243% Grounds Maintenance 28,915 57,750 22,410 -61% Other Maintenance & Repairs 168 3,365 26,115 676% Administrative Overhead - 105 - -100% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 30,217 86,180 72,875 -15% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 97,657$ 48,820$ 63,125$ 29% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO FARM OPERATIONS FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 14 of 92 PercentACTUALAMENDEDPROPOSEDChange From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Riding Park Revenue 1,122,858$ 241,500$ 240,000$ -1% Insurance Reimbursement for Coastkeeper Litigation 526,863 - - ** Other Reimbursements 2,813 - - ** TOTAL - PROJECTED REVENUES AND OTHER SOURCES 1,652,534 241,500 240,000 -1% ESTIMATED EXPENDITURES AND OTHER USES Personnel Charges 39,419 - 14,155 ** Legal Services : General 7,033 46,130 10,000 -78% Litigation 963,120 230,000 - -100% Riding Park Management Agreement: Base Management Fee 750,000 50,000 - -100% Event Management Fee 263,526 4,000 - -100% Other Riding Park Expenditures 275,680 14,000 - -100% Facility Lease Pursuant to Settlement Agreement 36,000 36,000 36,000 0% Professional & Contract Services 41,746 34,000 30,000 -12% Grounds & Building Maintenance 138,080 166,385 150,662 -9% Other Maintenance & Repairs 43,198 29,125 28,000 -4% Utilities 49,377 46,000 57,500 25% Supplies & Materials 3,058 5,000 5,000 0% Transfers Out : Transfer Out to General Fund 43,460 - -100% Transfer Out to Capital Projects Fund 2,971 - - ** TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 2,613,208 704,100 331,317 -53% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES $ (960,674) $ (462,600) $ (91,317)-80% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO EASTERN OPEN SPACE FUND FISCAL YEAR 2020/21 EXHIBIT A - Page 15 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Forfeited C&D Bonds 42,167$ 25,000$ 25,000$ 0% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 42,167 25,000 25,000 0% ESTIMATED EXPENDITURES AND OTHER USES Personnel Charges 17,316 11,610 13,715 18% Printing and Supplies 2,554 1,560 1,500 -4% Contract Services for Records Destruction 900 3,435 900 -74% Administrative Overhead 4,426 6,995 7,900 13% Transfer Out to General Fund - - 25,000 ** TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 25,196 23,600 49,015 108% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES $ 16,971 $ 1,400 $ (24,015)-1815% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO FORFEITED CONSTRUCTION & DEMOLITION (C&D) BONDSFISCAL YEAR 2020/21 EXHIBIT A - Page 16 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES SB1186 FEES 33,738$ -$ -$ ** TOTAL - PROJECTED REVENUES AND OTHER SOURCES 33,738 - - 0% ESTIMATED EXPENDITURES AND OTHER USES Contract Services - 5,000 5,000 0% Special Certification Costs 1,000 3,700 3,700 0% Training 2,470 - - 0% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 3,470 8,700 8,700 0% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 30,268$ $ (8,700)(8,700)$ 0% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO CERTIFIED ACCESS SPECIALIST PROGRAMFISCAL YEAR 2020/21 EXHIBIT A - Page 17 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Current Assessments 141,529$ 134,155$ 140,000$ 4% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 141,529 134,155 140,000 4% ESTIMATED EXPENDITURES AND OTHER USES Personnel Charges 7,563 16,595 14,180 -15% Utilities 50,013 54,090 51,650 -5% Grounds and Other Maintenance 64,169 78,920 81,960 4% Materials, Services & Repairs 6,142 19,880 19,880 0% Administrative Overhead 2,116 3,680 3,820 4% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 130,003 173,165 171,490 -1% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 11,526$ (39,010)$ (31,490)$ -19% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO LANDSCAPE MAINTENANCE DISTRICT FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 18 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Program Income-State CDBG -$ 40,000$ 20,000$ -50% Program Income-State HOME 156,147 120,000 120,000 0% Investment Interest 20,079 4,000 4,000 0% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 176,226 164,000 144,000 -12% ESTIMATED EXPENDITURES AND OTHER USES Personnel Charges 13,877 12,445 12,840 3% Professional & Contract Services 727 470,600 468,000 -1% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 14,604 483,045 480,840 0% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 161,622$ (319,045)$ (336,840)$ 6% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO CDBG/HOME GRANT FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 19 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES SONGS Reimbursement 195,258$ 209,235$ 150,000$ -28% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 195,258 209,235 150,000 -28% ESTIMATED EXPENDITURES AND OTHER USES Personnel Charges 54,101 57,795 60,865 5% Professional & Contract Services 3,120 250 - -100% Utilities 3,491 3,560 3,560 0% Supplies & Materials 3,891 1,695 - -100% Machinery & Equipment Maintenance 37,676 55,435 25,000 -55% Building Maintenance 6,288 10,410 10,764 3% Training 366 90 - -100% Administrative Overhead 30,000 30,000 - -100% Program Overhead 50,000 50,000 48,200 -4% Equipment 6,378 - - ** TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 195,311 209,235 148,389 -29% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES (53)$ -$ 1,611$ ** (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO SAN ONOFRE NUCLEAR GENERATING STATION (SONGS) FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 20 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES State AQMD/AB2766 Fees 47,679$ 45,000$ 45,000$ 0% Investment Interest 10,230 3,000 3,000 -28% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 57,909 48,000 48,000 -28% ESTIMATED EXPENDITURES AND OTHER USES Community Services: Electric Golf Cart - 12,000 - -100% Public Safety: Mounted Police Unit for Swallows' Day Parade 4,012 5,000 5,000 0% Transfer Out - Highways, Streets & Roads Grant Fund 23,729 - - ** Transfer Out to General Fund for: Trolley Program 31,969 19,600 21,000 7% Senior Mobility Transportation Program 12,618 20,000 14,000 -30% Vehicle Miles Traveled (VMT) Program - 4,500 - -100% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 72,328 61,100 40,000 -35% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES (14,419)$ (13,100)$ 8,000$ -161% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO AIR QUALITY MANAGEMENT DISTRICT (AQMD)/AB 2766 FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 21 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Housing In-Lieu Fees -$ -$ 1,320,000$ ** Investment Interest 166,773 23,000 23,000 0% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 166,773 23,000 1,343,000 5739% ESTIMATED EXPENDITURES AND OTHER USES Affordable Housing - Project Participation - 4,800,000 - -100% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES - 4,800,000 - -100% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 166,773$ (4,777,000)$ 1,343,000$ -128% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO HOUSING IN-LIEU FEE FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 22 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES State Grant (COPS)148,747$ 150,000$ 150,000$ 0% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 148,747 150,000 150,000 0% ESTIMATED EXPENDITURES AND OTHER USES Transfer Out-General Fund 148,747 150,000 150,000 0% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 148,747 150,000 150,000 0% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES -$ -$ -$ ** (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO LAW ENFORCEMENT GRANTS FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 23 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Developer Deposits 283,552$       425,350$       484,925$         14%  TOTAL ‐  PROJECTED REVENUES AND OTHER SOURCES 283,552        425,350        484,925         14% ESTIMATED EXPENDITURES AND OTHER USES Personnel Charges 194,500        275,260        316,925         15% Allocated Charges 89,052          150,090        168,000         12%  TOTAL ‐ ESTIMATED EXPENDITURES AND OTHER USES 283,552        425,350        484,925         14%  CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES ‐$               ‐$               ‐$                ** (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO DEVELOPER DEPOSITS FUND FISCAL YEAR 2020/21 EXHIBIT A - Page 24 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Property Tax Levy-Series 2009A, Measure Y 2,029,827$ 1,852,000$ 1,861,510$ 1% Investment Interest - Measure Y 85,043 12,000 12,000 0% Transfers In - General Fund 307,171 310,775 307,150 -1% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 2,422,041 2,174,775 2,180,660 0% ESTIMATED EXPENDITURES AND OTHER USES General Obligation Bonds - Measure D Bond Administration Costs 1,375 - - ** Refunding General Obligation Bonds - Measure Y Professional & Contract Services - 8,000 8,000 0% Principal 875,000 885,000 905,000 2% Interest 966,514 960,960 954,010 -1% Bond Administration Costs 3,825 6,500 6,500 0% Judgment Obligation Bonds Principal 275,000 285,000 290,000 2% Interest 29,516 21,975 13,350 -39% Bond Administration Costs 2,655 3,800 3,800 0% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 2,153,885 2,171,235 2,180,660 0% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 268,156$ 3,540$ -$ -100% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO FISCAL YEAR 2020/21DEBT SERVICE FUND EXHIBIT A - Page 25 of 92 PercentACTUALAMENDEDPROPOSEDChange From Description 2018/19 (2)2019/20 (1)(2)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Water Commodity Charges 14,674,778$ 16,326,000$ 14,600,000$ -11% Customer Service Charges 5,254,563 5,263,000 5,263,000 0% MWD Grant @ $250/AF 438,300 481,250 550,000 14% Meter, Inspection, Plan Check Fees 297,729 73,000 149,000 104% Charges to Other Funds 174,172 240,000 43,000 -82% Other Water Service Revenues 86,838 189,000 202,000 7% Investment Interest 93,070 30,000 30,000 0% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 21,019,450 22,602,250 20,837,000 -8% ESTIMATED EXPENDITURES AND OTHER USES General Liability Insurance 411,942 473,805 503,920 6% Legal Services: General 14,488 71,000 50,000 -30% Litigation 143,667 150,000 - -100% Special Counsel for Utilities Reorganization Project 150,760 100,000 100,000 0% Finance: Customer Service 523,956 628,105 644,450 3% Actuarial Services for Utilities Reorganization Project 48,821 - - ** Utilities Administration 832,003 1,111,555 972,470 -13% General Engineering 222,668 357,590 286,005 -20% Development Engineering 122,719 142,395 111,080 -22% Engineering-Inspection 133,615 146,980 184,300 25% Environmental - 10,185 - -100% GENERAL WATER OPERATIONS General Services 1,470,745 987,905 1,286,160 30% Water Conservation 22,596 56,565 192,170 240% Field Customer Service 139,115 106,955 143,705 34% Strategic Planning 215,821 391,480 374,835 -4% Regulatory Compliance 39,908 62,515 45,000 -28% Import Water Supply 5,962,586 6,838,140 5,843,308 -15% Distribution & Pumping 255,184 305,905 229,375 -25% System Water Quality 363,947 525,195 501,491 -5% Cross & Backflow Connection 12,594 40,785 31,005 -24% System Maintenance 568,751 971,280 792,820 -18% Well Maintenance 44,650 83,910 50,555 -40% Reservoir Maintenance 87,090 78,255 71,435 -9% Preventative Maintenance 51,289 54,970 56,850 3% Booster & Facilities Maintenance 69,843 81,960 71,865 -12% Emergency & After-Hours Response 66,622 77,765 80,140 3% Interest on Loan from Sewer Funds 13,770 5,000 - -100% Principal Repayment on Loan from Sewer Funds - 640,000 - -100% Amounts funded by Drought Penalty Revenues: Extra Staff help 56,541 83,600 82,950 -100% GWRP OPERATIONS General Services 147,798 131,305 57,290 -56% Regulatory Compliance 4,839 3,000 3,300 10% System Water Quality 115,311 111,500 122,600 10% Plant 1,578,811 1,641,650 1,909,820 16% Well Maintenance 276,330 340,635 311,375 -9% Reservoir Maintenance 4,447 3,345 3,500 5% Emergency & After-Hours Response 83,277 97,200 100,170 3% TRANSFERS OUT To General City Capital Projects Fund 434,418 - - ** To Water Debt Service Fund 2,969,784 2,952,390 2,870,740 -3% To Domestic Water Capital Replacement Fund 1,405,000 2,000,000 2,000,000 0% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 19,065,706 21,864,825 20,084,684 -8% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 1,953,744$ 737,425$ 752,316$ 2% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. (2) Although the proposed budget reflects Water Operations and Groundwater Recovery Plant Operations as a single fund in the City's accounting system, the costs of the Groundwater Recovery Plant are identified separately above to provide additional detail concerning the operations of the Groundwater Recovery Plant. CITY OF SAN JUAN CAPISTRANO DOMESTIC WATER OPERATIONS FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 26 of 92 SC Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Property Taxes-General 1,299,335$ 1,283,000$ 1,359,000$ 6% Investment Interest 8,936 8,000 9,000 13% Transfer from Domestic Water Operations Fund 2,969,784 2,952,390 2,870,740 -3% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 4,278,055 4,243,390 4,238,740 0% ESTIMATED EXPENDITURES AND OTHER USES San Juan Basin Authority Lease Revenue Bonds Lease Payment-SJBA Series 1,904,747 1,904,900 1,905,475 0% Bond Administration Costs 2,200 2,500 2,500 0% 2014A Water Refunding Bonds Principal - 1,126,070 1,165,655 4% Interest 599,607 562,180 520,010 -8% Bond Administration Costs 2,100 5,000 5,000 0% 2017 Installment Note Principal - 390,000 400,000 3% Interest 261,747 250,240 237,600 -5% Bond Administration Costs 20,471 2,500 2,500 0% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 2,790,872 4,243,390 4,238,740 0% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURE 1,487,183$ -$ -$ ** (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. WATER DEBT SERVICE FUNDFISCAL YEAR 2020/21 CITY OF SAN JUAN CAPISTRANO EXHIBIT A - Page 27 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Water Commodity Charges 897,917$ 998,000$ 920,000$ -8% Customer Service Charges 74,534 72,000 72,000 0% Meter, Inspection, Plan Check Fees - 2,000 2,000 0% MWD Grant @ $150/AF 13,515 - - ** Investment Interest 10,999 1,000 2,000 100% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 996,965 1,073,000 996,000 -7% ESTIMATED EXPENDITURES AND OTHER USES General Liability Insurance 3,104 2,330 2,825 21% Customer Service 6,609 8,870 8,870 0% General Engineering 20,893 10,445 11,975 15% Development Engineering 26,258 26,970 27,905 3% NON-POTABLE WATER OPERATIONS General Services 616 1,500 1,500 0% Strategic Planning 17,155 210 14,965 7026% Regulatory Compliance 22 - - ** Import Water Supply 277,524 287,285 334,321 16% Cross & Backflow Connection 1,410 32,860 32,860 0% System Maintenance 5,230 17,995 12,135 -33% Well Maintenance 27,359 84,315 75,815 -10% TRANSFERS OUT Transfers Out - Non-Potable Water CIP 400,000 599,640 800,000 33% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 786,180 1,072,420 1,323,171 23% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 210,785$ 580$ (327,171)$ -56509% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO NON-POTABLE WATER OPERATIONS FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 28 of 92 PercentACTUALAMENDEDPROPOSEDChange From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Sewer Service Charges 3,873,370$ 3,732,000$ 3,800,000$ 2% Investment Interest 102,671 14,000 30,000 114% Other Interest 6,885 2,500 - -100% Other Reimbursements 5,350 - - ** Loan Repayment from Water Operations Fund - 320,000 - -100% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 3,988,276 4,068,500 3,830,000 -6% ESTIMATED EXPENDITURES AND OTHER USES General Liability Insurance 5,929 11,610 9,935 -14% Customer Service 119,813 184,685 184,685 0% General Engineering 66,341 48,810 48,205 -1% Engineering Inspection Services 2,326 - - ** Fats, Oils, and Grease (FOG) Inspection Program 20,343 29,960 22,000 -27% WASTEWATER OPERATIONS General Services 226,325 88,895 78,085 -12% Strategic Planning 3,367 1,080 - -100% Regulatory Compliance 2,286 6,800 6,800 0% Lift Stations 42,679 65,395 60,270 -8% Operating Contribution to South Orange County 1,898,319 2,210,460 2,190,824 -1% Wastewater Authority (SOCWA) System Maintenance 632,461 817,635 822,160 1% Emergency & After Hours Response 15,857 18,580 19,025 2% TRANSFERS OUT Transfers Out to Sewer Capital Replacement Fund 1,006,717 1,500,000 1,995,000 33% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 4,042,763 4,983,910 5,436,989 9% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES (54,487)$ (915,410)$ (1,606,989)$ 76% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO SEWER ENTERPRISE FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 29 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Medical Charges 1,304,547$ 1,487,000$ 1,803,000$ 21% Dental Charges 114,664 119,000 118,000 -1% Vision Charges 25,806 27,000 29,000 7% Worker's Compensation Charges 81,559 246,000 250,000 2% Other Benefit Charges 202,913 224,000 235,000 5% Retiree Health Ins. Charges 128,872 121,000 119,000 -2% Retirement Charges 2,389,555 2,781,000 3,092,000 11% Bilingual Pay Charges 18,378 17,000 16,000 -6% General Liability Charges 1,012,991 1,202,000 1,236,000 3% Investment Interest 14,023 - - ** TOTAL - PROJECTED REVENUES AND OTHER SOURCES 5,293,308 6,224,000 6,898,000 11% ESTIMATED EXPENDITURES AND OTHER USES Health Insurance Reimbursement 47,390 49,000 31,000 -37% Medical Insurance Premiums 1,231,904 1,438,000 1,745,000 21% Dental Insurance Premiums 114,664 119,000 118,000 -1% Vision Insurance Premiums 25,806 27,000 29,000 7% Life Insurance Premiums 28,761 30,000 31,000 3% Disability Insurance 54,128 65,000 69,000 6% Worker's Compensation Premiums 81,559 246,000 250,000 2% Retiree Health Insurance Premiums 154,125 121,000 146,000 21% Bilingual Pay 18,378 17,000 16,000 -6% O.C. Employees Retirement System 2,378,770 2,768,000 3,078,000 11% ICMA Retirement System 19,514 13,000 14,000 8% Medicare 120,024 129,000 135,000 5% Liability Insurance/Bonds 1,012,990 1,202,000 1,236,000 3% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 5,288,013 6,224,000 6,898,000 11% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 5,295$ -$ -$ ** (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO INSURANCE & BENEFITS FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 30 of 92 Percent ACTUAL AMENDED PROPOSED Change From Description 2018/19 2019/20 (1)2020/21 Prior Year PROJECTED REVENUE AND OTHER SOURCES Fixed Asset/Occupancy Charges 1,058,495$ 1,062,955$ 1,088,000$ 2% Vehicle Operation Charges 318,131 323,855 379,250 17% IT/Communication Charges 1,049,717 1,058,125 1,013,200 -4% Investment Interest 92,081 20,000 20,000 0% Other Reimbursements 79,863 38,365 - -100% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 2,598,287 2,503,300 2,500,450 0% ESTIMATED EXPENDITURES AND OTHER USES Fleet Acquisition & Maintenance 628,614 422,010 419,250 -1% Facility Maintenance 1,208,340 1,087,895 1,154,455 6% Business Services 33,973 33,700 33,700 0% Information Tech & Communication Services 1,051,519 1,164,955 1,250,165 7% Transfer Out to Capital Projects Fund 16,231 591,115 152,000 -74% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 2,938,677 3,299,675 3,009,570 -9% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES (340,390)$ (796,375)$ (509,120)$ -36% (1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. CITY OF SAN JUAN CAPISTRANO FACILITIES OPERATIONS FUNDFISCAL YEAR 2020/21 EXHIBIT A - Page 31 of 92 Operating Budgets by Department EXHIBIT A - Page 32 of 92 Percent ACTUAL AMENDED PROPOSED Change From DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year Personnel 22,682$ 28,565$ 23,500$ -18% Operating Expenditures 97,136 122,105 119,415 -2% Grand Total(s) 119,818$ 150,670$ 142,915$ -5% General Fund 119,818$ 150,670$ 142,915$ -5% Grand Total(s) 119,818$ 150,670$ 142,915$ -5% PERSONNEL Elected Officials 5 5 5 0% TOTAL PERSONNEL 5 5 5 0% CITY COUNCIL DEPARTMENTAL BUDGET SUMMARY FISCAL YEAR 2020/21 (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 33 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 18,085$ 18,000$ 18,000$ 0% Benefits 4,597 10,565 5,500 -48% Total Personnel Services 22,682 28,565 23,500 -18% Operating Expenses Utilities 1,690 2,000 2,000 ** Supplies and Materials 3,953 4,200 4,000 -5% Conferences and Training 2,507 12,000 11,500 -4% General Expenses 75,714 85,000 83,500 -2% Allocated Charges 13,272 18,905 18,415 -3% Total Operating Expenses 97,136 122,105 119,415 -2% DIVISION ACTIVITY TOTAL 119,818$ 150,670$ 142,915$ -5% Significant Changes City of San Juan Capistrano CITY COUNCIL Division Activity Detail The Fiscal Year 2020/21 reduction in Personnel Services costs is based on the actual costs that were experienced in Fiscal Year 2019/20 for benefit costs.Similarly,reductions in Supplies and Materials,General Expenses and Conferences and Training costs are based on Fiscal Year 2019/20 actuals. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 34 of 92 Percent ACTUAL AMENDED PROPOSED Change From DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year Personnel 1,465,614$ 1,549,945$ 1,393,555$ -10% Operating Expenditures 2,570,448 1,437,035 1,263,005 -12% Capital Outlay 112,068 121,100 245,000 102% Grand Total(s) 4,148,130$ 3,108,080$ 2,901,560$ -7% General Fund 1,661,898$ 1,758,735$ 1,741,140$ -1% Facilities Operations Fund 898,803 1,011,960 1,088,295 8% Other Funds 1,587,429 377,385 72,125 -81% Grand Total(s) 4,148,130$ 3,148,080$ 2,901,560$ -8% PERSONNEL Full-Time 6 6 6 0% Part-Time 0 0.75 0.38 -49% TOTAL PERSONNEL 6.00 6.75 6.38 -5% FISCAL YEAR 2020/21 DEPARTMENTAL BUDGET SUMMARY CITY MANAGER (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 35 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 797,094$ 762,565$ 676,505$ -11% Benefits 397,612 412,300 401,425 -3% Total Personnel Services 1,194,706 1,174,865 1,077,930 -8% Operating Expenses Professional and Contract Services 118,452 39,900 35,000 -12% Other Agency Contracts 2,753 3,000 3,000 0% Supplies and Materials 3,563 5,700 6,200 ** Maintenance and Repair 494 - - 0% Conferences and Training 3,156 5,800 1,500 -74% Riding Park: Base Management Fee 750,000 50,000 - -100% Event Management Fee 263,526 4,000 - -100% Other Riding Park Costs 275,680 14,000 - -100% General Expenses 15,541 17,000 18,000 6% Allocated Charges 291,253 296,425 271,360 -8% Total Operating Expenses 1,724,418 435,825 335,060 -23% Capital Expenditures Office Furniture and Other Equipment 478 - - ** Total Capital Expenditures 478 - - ** DIVISION ACTIVITY TOTAL 2,919,602$ 1,610,690$ 1,412,990$ -12% Significant Changes City of San Juan Capistrano CITY MANAGER - ADMINISTRATION Division Activity Detail Personnel Services and Allocated Charges for this division are decreasing in Fiscal Year 2020/21 as the result of position changes created by the organizational restructuring.Professional and Contract Services are decreasing by approximately $5,000 due to one-time appraisal services that occurred in Fiscal Year 2019/20.The City's interim management agreement for the City's Riding Park, approved by the City Council on January 16, 2018,terminated on August 1, 2019.The interim agreement required scheduled payments of Riding Park management fees and operating expenses through July 1, 2019. Since the month-to-month interim agreement has been amended by Council to now require monthly net payments by the operator to the City and no payments to be made by the City for any operating costs,no payments have been budgeted for Fiscal Year 2020/21. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 36 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 169,776$ 215,105$ 183,785$ -15% Benefits 101,132 159,975 131,840 -18% Total Personnel Services 270,908 375,080 315,625 -16% Operating Expenses Professional and Contract Services 38,683 70,650 44,150 -38% Supplies and Materials 1,507 1,700 1,700 0% Conferences and Training 7,558 10,300 3,800 -63% General Expenses 9,345 12,200 14,500 ** Total Operating Expenses 57,093 94,850 64,150 -32% Capital Expenditures Office Furniture and Other Equipment 1,724 - 5,000 100% Total Capital Expenditures 1,724 - 5,000 100% DIVISION ACTIVITY TOTAL 329,725$ 469,930$ 384,775$ -18% Significant Changes City of San Juan Capistrano In Fiscal Year 2020/21,personnel costs are decreasing due to the reallocation of staff time between Administration and this division,as well as other organizational restructuring impacts.Professional and Contract Services costs are decreasing by $26,000 in Fiscal Year 2020/21 as the result of a reduction in labor relations costs that are associated with the Utilities Reorganization.The budget for Conferences and Training costs is being reduced as a cost saving measure due to the impacts of COVID-19.The increase in Office Furniture and Equipment costs for Fiscal Year 2020/21 relates to planned purchases of ergonomic furniture and equipment. CITY MANAGER - HUMAN RESOURCES Division Activity Detail (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 37 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Operating Expenses Professional and Contract Services - 15,500 15,500 ** Total Operating Expenses - 15,500 15,500 0% DIVISION ACTIVITY TOTAL -$ 15,500$ 15,500 0% Significant Changes No significant changes City of San Juan Capistrano CITY MANAGER - HOUSING Division Activity Detail (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 38 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Operating Expenses Professional and Contract Services 555,633$ 654,410$ 628,845$ -4% Utilities 110,825 98,000 76,000 -22% Supplies and Materials 5,478 5,000 5,000 100% Maintenance and Repair 58,540 80,450 81,450 1% Conferences and Training 1,457 3,000 - ** Depreciation 57,004 50,000 57,000 ** Total Operating Expenses 788,937 890,860 848,295 -5% Capital Expenditures Computer Equipment and Software 109,866 121,100 240,000 98% Total Capital Expenditures 109,866 121,100 240,000 98% DIVISION ACTIVITY TOTAL 898,803$ 1,011,960$ 1,088,295$ 8% Significant Changes City of San Juan Capistrano INFORMATION TECHNOLOGY AND COMMUNICATIONS Division Activity Detail Professional and Contract Services costs are decreasing by $26,000 in Fiscal Year 2020/21 primarily due to termination of annual software support related to GIS software.The $22,000 reduction in Utilities costs is the result of upgrades made to the City-wide phone system.In Fiscal Year 2020/21,the software budget is increasing by $119,000 for permit and recreation software replacements. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 39 of 92 Percent ACTUAL AMENDED PROPOSED Change From DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year Personnel -$ -$ -$ ** Operating Expenditures 2,180,406 1,249,810 901,000 -28% Grand Total(s) 2,180,406$ 1,249,810$ 901,000$ -28% General Fund 844,975$ 848,680$ 730,000$ -14% Water Enterprise Funds 308,915 150,000 150,000 0% Other Funds 1,026,516 251,130 45,000 -82% Grand Total(s) 2,180,406$ 1,249,810$ 925,000$ -26% PERSONNEL Full-Time *1 1 1 0% TOTAL PERSONNEL 1 1 1 0% * City Attorney is a contracted position. CITY ATTORNEY DEPARTMENTAL BUDGET SUMMARY FISCAL YEAR 2020/21 (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 40 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Operating Expenses General Legal Services 739,869 837,130 801,000 -4% Litigation 1,285,698 312,680 - -100% Special Studies 150,760 100,000 100,000 0% Bad Debt Expense 4,079 - - ** Total Operating Expenses 2,180,406 1,249,810 901,000 -28% DIVISION ACTIVITY TOTAL 2,180,406$ 1,249,810$ 901,000$ -28% Significant Changes General legal services costs are decreasing in anticipation that the negotiation of a long-term management agreement for the City's Riding Park will be completed.The City's practice is to budget for litigation and settlement payments as the costs are incurred due to the unpredictability of forecasts for such payments. CITY ATTORNEY Division Activity Detail (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 41 of 92 Percent ACTUAL AMENDED PROPOSED Change From DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year Personnel 496,647$ 533,905$ 369,590$ -31% Operating Expenditures 157,507 147,955 199,435 35% Capital Improvements 250 1,650 250 -85% Grand Total(s) 654,404$ 683,510$ 569,275$ -17% General Fund 613,397$ 639,575$ 528,600 -17% Facilities Operations Fund 33,973 33,700 33,700 0% Other Funds 7,034 10,235 6,975 -32% Grand Total(s) 654,404$ 683,510$ 569,275$ -17% REGULAR PERSONNEL Full-Time 4 4 2 -50% REGULAR PERSONNEL 4 4 2 -50% CITY CLERK DEPARTMENTAL BUDGET SUMMARY FISCAL YEAR 2020/21 (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 42 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 330,029$ 344,915$ 232,675$ -33% Benefits 166,618 188,990 136,915 -28% Total Personnel Services 496,647 533,905 369,590 -31% Operating Expenses Professional and Contract Services 35,030 15,600 71,600 359% Supplies and Materials 4,797 6,000 6,200 3% Conferences and Training 1,904 2,520 2,520 0% Other Expenses 495 635 635 0% Allocated Charges 81,308 89,500 84,780 -5% Total Operating Expenses 123,534 114,255 165,735 45% Capital Expenditures Office Furniture and Other Equipment 250 1,650 250 -85% Total Capital Expenditures 250 1,650 250 -85% DIVISION ACTIVITY TOTAL 620,431$ 649,810$ 535,575$ -18% Significant Changes The increase in Professional and Contract Services costs in Fiscal Year 2020/21 is for November 2020 general election costs and redistricting costs after completion of the 2020 Census.The decrease in Office Furniture and Other Equipment costs from Fiscal Year 2019/20 reflects the one-time purchase of a time stamp in the prior year.In addition,the decrease in Salary and Wages is due to the elimination of a Receptionist position and a Records Coordinator position transitioning to the City Manager’s office (as recommended by the recently completed reorganization plan). City of San Juan Capistrano CITY CLERK - ADMINISTRATION Division Activity Detail (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 43 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Operating Expenses Professional and Contract Services 2,656$ 3,000$ 3,000$ 0% Supplies and Materials 31,317 30,700 30,700 0% Total Operating Expenses 33,973 33,700 33,700 0% DIVISION ACTIVITY TOTAL 33,973$ 33,700$ 33,700$ 0% Significant Changes City of San Juan Capistrano CITY CLERK - BUSINESS SERVICES Division Activity Detail No significant changes. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 44 of 92 Percent ACTUAL AMENDED  PROPOSED Change From DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year Personnel 54,904$            69,545$            82,680$             19% Operating Expenditures 10,924,675      11,623,440       11,692,419       1% Capital Improvements 11,607              ‐                  ‐                   **  Grand Total(s) 10,991,186$    11,692,985$    11,775,099$     1% General Fund 10,791,863$    11,478,750$    11,621,710$     1% Other Funds 199,323            214,235            153,389             ‐28%  Grand Total(s) 10,991,186$    11,692,985$    11,775,099$     1% REGULAR PERSONNEL Part‐Time 0.40 0.45 0.83 84%  REGULAR PERSONNEL 0.40 0.45 0.83 84% FISCAL YEAR 2020/21 DEPARTMENTAL BUDGET SUMMARY PUBLIC SAFETY (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City  Council on March 2, 2020. EXHIBIT A - Page 45 of 92 Percent ACTUAL AMENDED  PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages ‐$                 8,025$               13,390$              67% Benefits ‐                   725                     5,425                  648% Total Personnel Services ‐                 8,750$              18,815              115% Operating Expenses OCSD Law Enforcement Contract 10,011,798       10,624,600        10,770,185        1% Swallows Day Parade 42,161               45,000               45,000                0% Mounted Police (AQMD) 4,012                 5,000                 5,000                  0% OCSD Radio Costs  17,868               17,000               20,500                21% OCSD Fingerprinting System 17,544               21,000               25,000                19% Other OCSD Costs 20,069               15,500               17,500                13% Trauma Intervention Program 4,000                 4,000                 4,000                  0% Allocated Charges 122,632             111,250             127,900              15% Total Operating Expenses 10,240,084       10,843,350       11,015,085        2% Capital Expenditures Office Furniture and Other Equipment  567                     ‐                  ‐                   ** Total Capital Expenditures 567               ‐                   ‐                   ** DIVISION ACTIVITY TOTAL 10,240,651$    10,852,100$    11,033,900$     2% Significant Changes PUBLIC SAFETY - LAW ENFORCEMENT Division Activity Detail City of San Juan Capistrano The increase in Personnel Services costs is due to the addition of a part‐time Administrative Intern that was hired to reduce law enforcement contract costs. In addition, the Orange County Sheriff Department (OCSD) changed its methodology for pension benefit allocations. This resulted inasmallerthannormalincreasein contracted OCSD service costs from $10,624,600 (Fiscal Year 2019‐20 cost) to $10,770,185 (Fiscal Year 2020‐21 cost). (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on  March 2, 2020. For OCSD contract, the amount shown for 2019/20 is the final contract amount, as adusted. EXHIBIT A - Page 46 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages -$ -$ -$ ** Benefits 803 3,000 3,000 0% Total Personnel Services 803 3,000 3,000 0% Operating Expenses Professional and Contract Services 204 - 500 ** Utilities 1,808 1,200 2,000 67% Supplies and Materials 3,403 3,700 3,700 0% General Expenses: Volunteer Recognition 5,519 5,000 5,000 0% Total Operating Expenses 10,934 9,900 11,200 13% DIVISION ACTIVITY TOTAL 11,737$ 12,900$ 14,200$ 10% Significant Changes City of San Juan Capistrano PUBLIC SAFETY - A.S.A.P. PROGRAM Division Activity Detail The increase in Professional and Contract Services costs is primarily due to an increase in fingerprinting costs. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 47 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Operating Expenses Professional and Contract Services: Parking Citation Processing 153,149$ 153,000$ 160,000$ 5% Animal Control Services 255,539 340,000 304,000 -11% Security Services 24,084 25,535 25,500 0% School Crossing Guards 74,583 84,370 80,400 -5% Total Operating Expenses 507,355 602,905 569,900 -5% DIVISION ACTIVITY TOTAL 507,355$ 602,905$ 569,900$ -5% Significant Changes City of San Juan Capistrano PUBLIC SAFETY - CONTRACT SERVICES Division Activity Detail Animal control services (contracted through the County of Orange) are decreasing by $40,000 in Fiscal Year 2020/21 based on current year actuals. These are estimated costs, as actual costs are on a fee-for-service basis. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 48 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Operating Expenses Professional and Contract Services 21,184$ 9,500$ 2,250$ -76% Supplies and Materials 7,886 5,500 5,500 0% Conferences and Training 1,705 765 80 -90% General Expenses - 80 80 0% Allocated Charges 695 - 800 ** Total Operating Expenses 31,470 15,845 8,710 -45% Capital Expenditures Office Furniture and Other Equipment 4,662 - - ** Total Capital Expenditures 4,662 - - ** DIVISION ACTIVITY TOTAL 36,132$ 15,845$ 8,710$ -45% Significant Changes City of San Juan Capistrano PUBLIC SAFETY - EMERGENCY PREPAREDNESS Division Activity Detail Contract services costs are decreasing by $7,000 as the result of the completion of services for an emergency management consultant. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 49 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 50,651$ 53,370$ 55,780$ 5% Benefits 3,450 4,425 5,085 15% Total Personnel Services 54,101 57,795.00 60,865 5% Operating Expenses Professional and Contract Services 3,120 250 - -100% Utilities 3,491 3,560 3,560 0% Supplies and Materials 3,891 1,695 - -100% Maintenance and Repair 43,964 65,845 35,764 -46% Conferences and Training 255 90 - -100% General Expenses 111 - - ** Allocated Charges 80,000 80,000 48,200 -40% Total Operating Expenses 134,832 151,440 87,524 -42% Capital Expenditures Office Furniture and Other Equipment 6,378 - - ** Total Capital Expenditures 6,378 - - ** DIVISION ACTIVITY TOTAL 195,311$ 209,235$ 148,389$ -29% Significant Changes City of San Juan Capistrano PUBLIC SAFETY - S.O.N.G.S Division Activity Detail Overall costs are being reduced to conform to a scheduled decrease in funding associated with decommissioning of the San Onofre Nuclear Generator Station (SONGS). (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 50 of 92 Percent ACTUAL AMENDED PROPOSED Change From DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year Personnel 1,481,190$ 1,607,630$ 1,592,280$ -1% Operating Expenditures 845,262 921,405 807,995 -12% Capital Improvements - 810 - -100% Grand Total(s) 2,326,452$ 2,529,845$ 2,400,275$ -5% General Fund 1,537,194$ 1,640,670$ 1,560,355$ -5% Water Enterprise Funds 572,777 628,105 644,450 3% Other Funds 216,481 261,070 195,470 -25% Grand Total(s) 2,326,452$ 2,529,845$ 2,400,275$ -5% PERSONNEL Full-Time 10 10 9 ** Part-Time 1.16 1.16 1.16 0% TOTAL PERSONNEL 11.16 11.16 10.16 -9% FISCAL YEAR 2020/21 DEPARTMENTAL BUDGET SUMMARY FINANCE DEPARTMENT (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 51 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 344,160$ 335,145$ 264,445$ -21% Benefits 174,924 189,985 159,910 -16% Total Personnel Services 519,084 525,130 424,355 -19% Operating Expenses Professional and Contract Services 94,380 109,750 63,250 -42% Supplies and Materials 4,061 4,690 5,500 17% Conferences and Training 345 170 170 0% General Expenses 48,821 - - ** Allocated Charges 269,811 289,870 271,700 -6% Total Operating Expenses 417,418 404,480 340,620 -16% Capital Expenditures Office Furniture and Other Equipment - 810 - -100% Total Capital Expenditures - 810 - -100% DIVISION ACTIVITY TOTAL 936,502$ 930,420$ 764,975$ -18% Significant Changes City of San Juan Capistrano FINANCE DEPARTMENT -ADMINISTRATION Division Activity Detail Personnel costs are decreasing in 2020/21 primarily due to the layoff of an Administrative Coordinator as part of the organizational restructuring.The decrease in contracted services relates to the pilot summer parking program in 2019/20.The amount budgeted in Fiscal Year 2020/21 excludes a summer parking program. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 52 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 398,456$ 404,635$ 419,585$ 4% Benefits 203,907 220,085 239,325 9% Total Personnel Services 602,363 624,720 658,910 5% Operating Expenses Professional and Contract Services 66,660 105,030 74,625 -29% Supplies and Materials 2,589 1,300 1,300 0% Conferences and Training 4,305 6,660 2,700 -59% General Expenses 880 1,625 1,150 -29% Allocated Charges 265 350 720 106% Total Operating Expenses 74,699 114,965 80,495 -30% Capital Expenditures DIVISION ACTIVITY TOTAL 677,062$ 739,685$ 739,405$ 0% Significant Changes City of San Juan Capistrano FINANCE DEPARTMENT - FINANCE Division Activity Detail Personnel Services costs are increasing due to cost of living compensation adjustments and estimated increases in benefit costs.Professional and Contract Services costs are decreasing in 2020/21 primarily due to decreased banking fees and a reduction in audit services costs. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 53 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 62,429$ 65,155$ 71,015$ 9% Benefits 14,252 24,150 38,750 60% Total Personnel Services 76,681 89,305 109,765 23% Operating Expenses Professional and Contract Services 4,989 2,950 700 -76% Supplies and Materials 4,406 6,260 6,260 0% Conferences and Training - 1,200 - -100% Total Operating Expenses 9,395 10,410 6,960 -33% DIVISION ACTIVITY TOTAL 86,076$ 99,715$ 116,725$ 17% Significant Changes The increase in Personnel Services costs are due to the contracted cost of living increase and a reallocation of staffing.The reduction in contract services is based on a one-time Hearing Officer cost in 2019/20.Conferences and Training costs are being reduced as a cost saving measure due to the impact of COVID-19. City of San Juan Capistrano FINANCE DEPARTMENT - BUSINESS LICENSES Division Activity Detail (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 54 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 215,367$ 257,380$ 254,675$ -1% Benefits 67,695 111,095 144,575 30% Total Personnel Services 283,062 368,475 399,250 8% Operating Expenses Professional and Contract Services 224,588 249,800 234,300 -6% Utilities 782 800 800 0% Supplies and Materials 54,442 56,220 56,220 0% Conferences and Training 69 1,600 1,300 -19% Bad Debt Expense 45,776 50,000 50,000 0% Allocated Charges 18,093 33,130 37,300 13% Total Operating Expenses 343,750 391,550 379,920 -3% DIVISION ACTIVITY TOTAL 626,812$ 760,025$ 779,170$ 3% Significant Changes City of San Juan Capistrano FINANCE DEPARTMENT - CUSTOMER SERVICE Division Activity Detail The increase in Benefits costs and decrease in Professional and Contract Services costs in 2020/21 is due to the fact that for a portion of 2019/20,Department personnel needs were met by using nonbenefited temporary personnel. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 55 of 92 Percent ACTUAL AMENDED PROPOSED Change From DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year Personnel 2,253,045$ 2,384,370$ 2,547,515$ 7% Operating Expenditures 1,034,627 6,099,875 1,434,190 -76% Capital Improvements 162 - - ** Grand Total(s) 3,287,834$ 8,484,245$ 3,981,705$ -53% General Fund 2,984,472$ 2,732,895$ 2,971,845$ 9% Capital Improvement Fund 16,831 7,445 7,835 5% Other Funds 286,531 5,743,905 1,002,025 -83% Grand Total(s) 3,287,834$ 8,484,245$ 3,981,705$ -53% REGULAR PERSONNEL Full-Time 14 14 14 ** Part-Time 0.47 0.47 0.85 ** REGULAR PERSONNEL 14.47 14.47 14.85 ** FISCAL YEAR 2020/21 DEPARTMENTAL BUDGET SUMMARY DEVELOPMENT SERVICES (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 56 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 281,491$ 284,525$ 283,675$ 0% Benefits 143,257 154,415 164,700 7% Total Personnel Services 424,748 438,940 448,375 2% Operating Expenses Supplies and Materials 3,274 5,310 4,330 -18% Conferences and Training 685 1,050 1,050 0% Allocated Charges 372,940 405,920 385,035 -5% Total Operating Expenses 376,899 412,280 390,415 -5% Office Furniture and Other Equipment 162 - - ** Total Capital Expenditures 162 - - ** DIVISION ACTIVITY TOTAL 801,809$ 851,220$ 838,790$ -1% Significant Changes City of San Juan Capistrano DEVELOPMENT SERVICES-ADMINISTRATION Division Activity Detail Administration costs are decreasing by $12,000 primarily due to decreases in allocated charges. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 57 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Operating Expenses Supplies and Materials 224$ -$ -$ ** Conferences and Training 575 3,600 3,600 0% Total Operating Expenses 799 3,600 3,600 0% DIVISION ACTIVITY TOTAL 799$ 3,600$ 3,600$ 0% Significant Changes City of San Juan Capistrano DEVELOPMENT SERVICES-BOARDS AND COMMISSIONS Division Activity Detail No significant changes. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 58 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 522,767$ 529,670$ 567,120$ 7% Benefits 286,236 309,575 350,875 13% Total Personnel Services 809,003 839,245 917,995 9% Operating Expenses Professional and Contract Services 93,458 111,735 207,300 86% Other Agency Contracts - - 4,700 ** Supplies and Materials 148 750 750 0% Conferences and Training 3,423 2,800 1,400 -50% General Expenses 340,769 2,810 3,230 15% Allocated Charges 82,673 137,190 168,000 22% Total Operating Expenses 520,471 255,285 385,380 51% DIVISION ACTIVITY TOTAL 1,329,474$ 1,094,530$ 1,303,375$ 19% Significant Changes Personnel Services costs are increasing by $38,000 due to the 3.5%cost of living increase for 2020/21 and estimated increases in employee benefits.Allocated Charges are increasing by $31,000 as the result of increases in staff time that are expected to be charged to the Developer Deposit Fund.[Administrative overhead is based on full-time salaries;therefore,as full-time salaries charged to funds outside the General Fund increase,administrative overhead charges paid by those funds also increase.]Professional and Contract Services costs are increasing as the result of $200,000 that has been budgeted to pay for a consultant to update the City's Housing Element, offset by savings in other Professional and Contract Services costs.The cost for the Housing Element Update will be reimbursed by a SB 2 Grant for up to $160,000.Other Agency Contracts costs is increasing by $4,700 to pay for the City's share of Orange County Housing Finance Trust expenses. Conference and Training costs are reduced by 50%due to the extreme operational constraints caused by COVID-19. City of San Juan Capistrano DEVELOPMENT SERVICES-PLANNING SERVICES Division Activity Detail (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 59 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 223,544$ 228,645$ 218,330$ -5% Benefits 122,504 133,215 134,225 1% Total Personnel Services 346,048 361,860 352,555 -3% Operating Expenses Professional and Contract Services 84,041 81,300 109,500 35% Supplies and Materials 155 120 150 25% Conferences and Training 523 400 400 0% General Expenses - 200 200 0% Allocated Charges 934 6,995 7,900 13% Total Operating Expenses 85,653 89,015 118,150 33% DIVISION ACTIVITY TOTAL 431,701$ 450,875$ 470,705$ 4% Significant Changes City of San Juan Capistrano DEVELOPMENT SERVICES-PERMIT SERVICES Division Activity Detail Personnel Services costs are decreasing by $35,000 in 2020/21 due to filling a Permit Technician position at a lower pay grade. Professional and Contract Services are increasing in 2020/21 due to expected increases in the city's development activity. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 60 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 27,644$ 35,005$ 31,590$ -10% Benefits 15,377 20,625 19,970 -3% Total Personnel Services 43,021 55,630 51,560 -7% Operating Expenses Professional and Contract Services 727 470,600 468,000 -1% Conferences and Training 11 - - ** Loan Disbursement - 4,800,000 - -100% Allocated Charges 17,914 26,090 23,000 -12% Total Operating Expenses 18,652 5,296,690 491,000 -91% DIVISION ACTIVITY TOTAL 61,673$ 5,352,320$ 542,560$ -90% Significant Changes City of San Juan Capistrano DEVELOPMENT SERVICES-HOUSING Division Activity Detail Personnel Services costs are decreasing by $3,400 due to decreased staff time allocated for the Housing Supervisor/Associate Planner position.The Loan Disbursement in 2019/20 was the appropriation for an affordable housing loan to C&C Development for the Groves site per City Council approval on 7/16/19. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 61 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 211,953$ 233,160$ 263,665$ 13% Benefits 104,312 118,330 145,645 23% Total Personnel Services 316,265 351,490 409,310 16% Operating Expenses Professional and Contract Services 1,000 8,700 8,700 0% Utilities 648 1,400 1,400 0% Supplies and Materials 329 680 740 9% Conferences and Training 3,220 3,000 1,500 -50% General Expenses 746 4,225 4,025 -5% Allocated Charges 7,834 12,030 14,090 17% Total Operating Expenses 13,777 30,035 30,455 1% DIVISION ACTIVITY TOTAL 330,042$ 381,525$ 439,765$ 15% Significant Changes City of San Juan Capistrano DEVELOPMENT SERVICES-INSPECTION SERVICES Division Activity Detail Personnel Services costs are increasing by $31,000 due to the 3.5%cost of living increase for 2020/21 and added costs for a part-time Building Inspector.Conference and Training costs have been reduced by 50%due to the extreme operational constraints caused by COVID-19. Allocated Charges have been increased by $2,000 due to an expected increase in vehicle operation charges. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 62 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 195,876$ 207,575$ 221,045$ 6% Benefits 110,236 124,990 141,740 13% Total Personnel Services 306,112 332,565 362,785 9%Operating Expenses Professional and Contract Services 548 - 650 ** Utilities 168 200 200 0% Supplies and Materials 83 520 550 6% Conferences and Training 15 400 200 -50% General Expenses 275 - 100 ** Allocated Charges 8,304 9,045 10,590 17% Total Operating Expenses 9,393 10,165 12,290 21% DIVISION ACTIVITY TOTAL 315,505$ 342,730$ 375,075$ 9% Significant Changes City of San Juan Capistrano DEVELOPMENT SERVICES-CODE ENFORCEMENT Division Activity Detail Personnel Services costs are increasing by $30,000 due to the 3.5% cost of living increase for 2020/21 and an increase in staff time allocated for the Building and Code Enforcement Manager position. Allocated Charges have been increased by $1,500 due to an expected increase in vehicle operation charges. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 63 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 5,036$ 2,920$ 3,025$ 4% Benefits 2,812 1,720 1,910 11% Total Personnel Services 7,848 4,640 4,935 6% Operating Expenses Professional and Contract Services 4,148 - - ** Utilities - - - ** Allocated Charges 4,835 2,805 2,900 3% Total Operating Expenses 8,983 2,805 2,900 3% DIVISION ACTIVITY TOTAL 16,831$ 7,445$ 7,835$ 5% Significant Changes City of San Juan Capistrano DEVELOPMENT SERVICES-CIP ADMINISTRATION Division Activity Detail Personnel Services costs are increasing due to the 3.5%cost of living increase for 2020/21,and estimated increases in employee benefits. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 64 of 92 Percent ACTUAL AMENDED PROPOSED Change From DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year Personnel 1,070,578$ 1,097,285$ 840,470$ -23% Operating Expenditures 1,160,538 1,128,405 1,178,640 4% Capital Outlay 12,482 12,400 - -100% Grand Total(s) 2,243,598$ 2,238,090$ 2,019,110$ -10% General Fund 2,243,598$ 2,224,965$ 2,019,110$ -9% Other Funds - 13,125 - -100% Grand Total(s) 2,243,598$ 2,238,090$ 2,019,110$ -10% REGULAR PERSONNEL Full-Time 7 7 4 -43% Part-Time 3.55 3.55 2.07 -42% REGULAR PERSONNEL 10.55 10.55 6.07 -42% COMMUNITY SERVICES DEPARTMENTAL BUDGET SUMMARY FISCAL YEAR 2020/21 (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 65 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 372,041$ 326,490$ 368,440$ 13% Benefits 174,246 172,550 219,150 27% Total Personnel Services 546,287 499,040 587,590 18% Operating Expenses Professional and Contract Services 6,190 6,000 6,000 0% Utilities 660 810 840 4% Supplies and Materials 9,655 7,855 8,950 14% Conferences and Training 95 150 150 0% General Expenses - 655 330 -50% Allocated Charges 186,939 183,325 182,145 -1% Total Operating Expenses 203,539 198,795 198,415 0% Machinery and Equipment - 400 - -100% Total Capital Expenditures - 400 - -100% DIVISION ACTIVITY TOTAL 749,826$ 698,235$ 786,005$ 13% Significant Changes City of San Juan Capistrano COMMUNITY SERVICES - ADMINISTRATION Division Activity Detail Personnel Services costs for this division are increasing by $89,000 as the result of the reassignment of personnel costs and duties across the divisions of the Community Services Department that are necessary to create savings to Department operating costs overall.These changes include the addition of a Senior Administrative Analyst position offset by underfilling the Community Services Director position with a Community Services Manager;the elimination of the part-time Receptionist and Community Services Coordinator positions; and layoff of the Administrative Specialist. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 66 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 72,976$ 86,425$ 33,670$ -61% Benefits 37,763 36,230 11,785 -67% Total Personnel Services 110,739 122,655 45,455 -63% Operating Expenses Supplies and Materials 103 300 300 0% Maintenance and Repair 504 1,925 1,200 -38% Allocated Charges 206,915 155,480 175,450 13% Total Operating Expenses 207,522 157,705 176,950 12% Machinery and Equipment - 12,000 - -100% Total Capital Expenditures - 12,000 - -100% DIVISION ACTIVITY TOTAL 318,261$ 292,360$ 222,405$ -24% Significant Changes City of San Juan Capistrano COMMUNITY SERVICES - FACILITY OPERATIONS Division Activity Detail The portion of the cost of certain employee positions that is charged to this division is decreasing by $77,000 as the result of underfilling the Community Services Director position with a Community Services Manager; layoff of the Administrative Specialist;and elimination of the vacant Community Services Coordinator due to the organizational restructuring. Allocated Charges are increasing as the result of an increase in the cost of facilities maintenance and repair expenses.Machinery and Equipment costs are decreasing due to the one-time purchase of an electric cart in 2019/20. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 67 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 70,438$ 89,135$ 39,045$ -56% Benefits 28,177 38,935 12,920 -67% Total Personnel Services 98,615 128,070 51,965 -59%Operating Expenses Professional and Contract Services 84,284 88,600 111,380 26% Supplies and Materials 11,506 10,036 6,575 -34% Total Operating Expenses 95,790 98,636 117,955 20% DIVISION ACTIVITY TOTAL 194,405$ 226,706$ 169,920$ -25% Significant Changes City of San Juan Capistrano COMMUNITY SERVICES - SPECIAL EVENTS Division Activity Detail Personnel Services costs are decreasing by $76,000 due to underfilling the Community Services Director position with a Community Services Manager,the elimination of the Community Services Coordinator and Senior Citizens Program Coordinator positions in the organizational restructuring and reductions in overtime costs due to the cancellation of group events as the result of COVID-19.Professional and Contract services are increasing by $23,000 for summer events to replace reductions in other community services programs that resulted from COVID-19. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 68 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 8,280$ 10,100$ 10,300$ 2% Benefits 4,564 5,940 6,520 10% Total Personnel Services 12,844 16,040 16,820 5% Operating Expenses Professional and Contract Services 98,473 88,400 88,400 0% Supplies and Materials 523 - - ** Total Operating Expenses 98,996 88,400 88,400 0% DIVISION ACTIVITY TOTAL 111,840$ 104,440$ 105,220$ 1% Significant Changes Personnel Services costs are increasing as the result of the contracted salary increase and estimated increases in employee benefit costs. City of San Juan Capistrano COMMUNITY SERVICES - CLASS PROGRAMS Division Activity Detail (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 69 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 56,457$ 64,675$ 50,535$ -22% Benefits 17,047 27,500 24,095 -12% Total Personnel Services 73,504 92,175 74,630 -19% Operating Expenses Professional and Contract Services 4,902 5,600 1,500 -73% Supplies and Materials 30 - 200 ** Total Operating Expenses 4,932 5,600 1,700 -70% DIVISION ACTIVITY TOTAL 78,436$ 97,775$ 76,330$ -22% Significant Changes City of San Juan Capistrano COMMUNITY SERVICES - ATHLETIC PROGRAMS Division Activity Detail Personnel Services costs are decreasing as the result of the elimination of three Recreation Leaders. Professional and Contracted Services costs are decreasing by $4,100 due to a reduction in contracted services. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 70 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 17,908$ 23,360$ 11,870$ -49% Benefits 9,866 12,660 5,610 -56% Total Personnel Services 27,774 36,020 17,480 -51% Operating Expenses Professional and Contract Services 78,058 78,060 78,060 0% Supplies and Materials - 35 50 43% Total Operating Expenses 78,058 78,095 78,110 0% DIVISION ACTIVITY TOTAL 105,832$ 114,115$ 95,590$ -16% Significant Changes City of San Juan Capistrano COMMUNITY SERVICES - YOUTH PROGRAMS Division Activity Detail Personnel Services costs are decreasing by $19,000 as a result of underfilling the Community Services Director position with a Community Services Manager and elimination of the vacant Community Services Coordinator in the organizational restructuring. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 71 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 55,422$ 47,040$ 385$ -99% Benefits 30,486 27,210 245 -99% Total Personnel Services 85,908 74,250 630 -99% Operating Expenses Professional and Contract Services 55,156 59,330 58,120 -2% Supplies and Materials 656 2,544 2,440 -4% General Expenses - - 500 ** Total Operating Expenses 55,812 61,874 61,060 -1% DIVISION ACTIVITY TOTAL 141,720$ 136,124$ 61,690$ -55% Significant Changes City of San Juan Capistrano COMMUNITY SERVICES - SENIOR CITIZEN SERVICES Division Activity Detail Personnel Services costs are decreasing by $73,000 due to underfilling the Community Services Director position with a Community Services Manager and elimination of the Senior Citizens Program Coordinator position in the organizational restructuring. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 72 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 58,387$ 67,790$ 19,150$ -72% Benefits 19,162 26,325 3,455 -87% Total Personnel Services 77,549 94,115 22,605 -76% Operating Expenses Supplies and Materials 2,571 2,175 2,350 8% Allocated Charges 277,415 286,100 301,000 5% Total Operating Expenses 279,986 288,275 303,350 5% Capital Expenditures Machinery and Equipment 8,796 - - ** Total Capital Expenditures 8,796 - - ** DIVISION ACTIVITY TOTAL 366,331$ 382,390$ 325,955$ -15% Significant Changes City of San Juan Capistrano COMMUNITY SERVICES - COMMUNITY CENTER OPERATIONS Division Activity Detail Personnel Services costs are decreasing by $72,000 as a result of underfilling the Community Services Director position with a Community Services Manager position;layoff of the Administrative Specialist; elimination of the vacant Community Services Coordinator and layoff of three Recreation Leaders in the organizational restructuring. Allocated Charges are increasing as the result of an anticipated increase in the cost of facilities maintenance and repairs. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 73 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 32,094$ 25,940$ 15,150$ -42% Benefits 5,264 8,980 8,145 -9% Total Personnel Services 37,358 34,920 23,295 -33% Operating Expenses Supplies and Materials 583 200 200 0% Allocated Charges 135,320 150,825 152,500 1% Total Operating Expenses 135,903 151,025 152,700 1% Machinery and Equipment 3,686 - - ** Total Capital Expenditures 3,686 - - ** DIVISION ACTIVITY TOTAL 176,947$ 185,945$ 175,995$ -5% Significant Changes Personnel Services costs are decreasing by $12,000 as the result of the elimination of three Recreation Leaders in the organizational restructuring. City of San Juan Capistrano COMMUNITY SERVICES - GYMNASIUM OPERATIONS Division Activity Detail (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 74 of 92 Percent ACTUAL AMENDED PROPOSED Change From DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year Personnel 6,192,022$ 6,810,935$ 6,920,445$ 2% Operating Expenditures 20,734,268 26,861,570 27,467,566 2% Capital Expenditures 6,141,769 20,582,330 9,902,605 -52% Grand Total(s) 33,068,059$ 54,254,835$ 44,290,616$ -18% General Fund 7,681,878$ 8,145,635$ 7,869,630$ -3% Water Enterprise Funds 13,337,338 15,688,590 14,941,035 -5% Sewer Enterprise Funds 3,016,104 3,483,910 3,441,989 -1% Facilities Operations Fund 1,966,570 1,652,900 1,735,575 5% Capital Improvement Fund 6,395,636 24,458,720 15,640,920 -36% Other Funds 670,533 825,080 661,467 -20% Grand Total(s) 33,068,059$ 54,254,835$ 44,290,616$ -18% PERSONNEL Full-Time 41 41 39 ** Part-Time 0.75 0.75 0.75 ** Limited-Term 4 4 4 ** PERSONNEL 45.75 45.75 43.75 ** PUBLIC WORKS/UTILITIES DEPARTMENTAL BUDGET SUMMARY FISCAL YEAR 2020/21 (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 75 of 92 Percent ACTUAL AMENDED  PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 861,127$          900,740$          842,865$          ‐6% Benefits 434,072            496,730            499,665            1% Total Personnel Services 1,295,199         1,397,470         1,342,530         ‐4% Operating Expenses Professional and Contract Services ‐                     500                    ‐                     ‐100% Utilities 21,379              20,300              20,350              0% Supplies and Materials 11,210              12,455              12,305              ‐1% Conferences and Training 4,501                10,670              13,185              24% General Expenses 2,462                8,450                6,585                ‐22% Allocated Charges 905,053            1,476,180         1,512,685         2% Total Operating Expenses 944,605            1,528,555         1,565,110         2% Capital Expenditures Office Furniture and Other Equipment 2,095                ‐                 ‐                 ** Total Capital Expenditures 2,095               ‐                 ‐                 ** DIVISION ACTIVITY TOTAL 2,241,899$     2,926,025$     2,907,640$     ‐1% Significant Changes City of San Juan Capistrano PUBLIC WORKS/UTILITIES-ADMINISTRATION Division Activity Detail Total Public Works/Utilities Administration Division costs are increasing by $36,000 primarily due to increased allocated charges (insurance, etc.). (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 76 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 1,076,548$ 1,050,020$ 793,150$ -24% Benefits 505,178 552,515 489,035 -11% Total Personnel Services 1,581,726 1,602,535 1,282,185 -20% Operating Expenses Professional and Contract Services: Development Engineering 230,137 526,675 386,120 -27% Traffic Engineering 84,293 66,895 87,600 31% Other Contracted Engineering 4,398 10,000 30,000 200% Summer Trolley Program 186,987 196,000 210,580 7% Utilities 42,470 50,520 47,000 -7% Supplies and Materials 280 750 750 0% Maintenance and Repair: Traffic Signal Maintenance 70,827 79,500 93,050 17% Conferences and Training 30 600 150 -75% General Expenses 64,404 12,500 7,300 -42% Allocated Charges 80,023 109,190 89,095 -18% Total Operating Expenses 763,849 1,052,630 951,645 -10% DIVISION ACTIVITY TOTAL 2,345,575$ 2,655,165$ 2,233,830$ -16% Significant Changes City of San Juan Capistrano PUBLIC WORKS/UTILITIES-ENGINEERING Division Activity Detail Personnel costs are decreasing by $320,000 as a result of layoffs and elimination of vacancies in the organizational restructuring.Operating costs are decreasing by $101,000 primarily due to a projected decrease in development activity. (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 77 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 98,912$ 152,470$ 174,215$ 14% Benefits 50,293 89,810 110,140 23% Total Personnel Services 149,205 242,280 284,355 17% Operating Expenses Professional and Contract Services 547,277 2,758,760 4,664,920 69% Utilities 690 - - ** Supplies and Materials 717 - - ** Maintenance and Repair 4,426 - - ** Allocated Charges 39,642 67,090 76,700 14% Total Operating Expenses 592,752 2,859,850 4,741,620 66% Capital Expenditures Land 764,000 - - ** Buildings and Improvements 1,927,155 9,500,610 2,649,945 -72% Total Capital Expenditures 2,691,155 9,500,610 2,649,945 -72% DIVISION ACTIVITY TOTAL 3,433,112$ 12,602,740$ 7,675,920$ -39% Significant Changes City of San Juan Capistrano PUBLIC WORKS/UTILITIES-PUBLIC WORKS CIP ADMINISTRATION Division Activity Detail Total Public Works CIP Administration costs are decreasing from $12.6 million in Fiscal Year 2019/20 to $7.7 million in Fiscal Year 2020/21 because the Fiscal Year 2019/20 Amended Budget included carryover capital project funding from prior fiscal years.The City is moving forward with capital projects in Fiscal Year 2020/21 that do not create ongoing maintenance expenditures.These include the Meredith Canyon Street Pavement Rehabilitation Project; the Paseo Adelanto Parking Lot Expansion (Los Rios)Project;and the Stonehill Drive Traffic Signal at Lower Rosan Project. (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 78 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 101,754$ 106,850$ 105,925$ -1% Benefits 53,788 62,100 66,970 8% Total Personnel Services 155,542 168,950 172,895 2% Operating Expenses Professional and Contract Services 67,732 72,000 44,200 -39% Utilities 682,965 718,235 767,375 7% Supplies and Materials 35,260 46,530 48,880 5% Maintenance and Repair: Grounds Maintenance 937,800 1,041,660 1,082,065 4% Building Maintenance 77,727 91,500 76,842 -16% Other Maintenance 307,434 417,210 320,015 -23% Machinery Equipment & Repair 2,908 3,800 3,000 -21% Building Repairs - 2,000 2,000 0% Park Equipment Repair & Replacement 17,805 47,325 40,000 -15% Trail Repair & Replacement 102,005 105,000 110,000 5% Irrigation System Repairs 6,142 19,500 19,500 0% Other Repairs 16,332 29,485 42,500 44% Allocated Charges 2,116 3,680 3,820 4% Total Operating Expenses 2,256,226 2,597,925 2,560,197 -1% DIVISION ACTIVITY TOTAL 2,411,768$ 2,766,875$ 2,733,092$ -1% Significant Changes Personnel Services costs are increasing slightly due to a projected increase in employee benefit costs. Utilities are increasing in Fiscal Year 2020/21 by $49,000 based on expected cost increases.Grounds maintenance costs are increasing for new areas of service including:Avenida California from Las Ramblas to Valley Road;Del Obispo/Ortega Highway Parking Lot;Vista Park;Verdugo Street Beautification; 2C Ranch Habitat Mitigation;Sun Ranch Annual Maintenance;and the Sun Ranch Trail.Other maintenance costs are decreasing as a result of costs that could be postponed until after City operations and revenues return to normal operating levels. City of San Juan Capistrano PUBLIC WORKS/UTILITIES-PARKS AND OPEN SPACE MAINTENANCE Division Activity Detail (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 79 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 237,127$ 234,700$ 247,420$ 5% Benefits 103,176 114,565 129,305 13% Total Personnel Services 340,303 349,265 376,725 8% Operating Expenses Professional and Contract Services 25,491 38,445 45,020 17% Utilities 246,091 270,235 266,425 -1% Supplies and Materials: Vehicle Fuel 76,604 96,000 96,000 0% Other Supplies and Materials 25,970 40,700 39,625 -3% Maintenance and Repair: Grounds Maintenance 95,649 104,685 111,880 7% Building Maintenance 164,879 204,320 221,990 9% Building Repairs 3,864 7,200 4,500 -38% Other Maintenance 745,638 661,170 594,250 -10% Machinery Equipment & Repair 91,836 88,755 86,600 -2% Vehicle Equipment & Repair 8,665 20,000 25,000 25% Conferences and Training 300 300 300 0% General Expenses: Depreciation 413,141 350,000 414,000 18% Allocated Charges 289,101 202,840 228,820 13% Total Operating Expenses 2,187,229 2,084,650 2,134,410 2% Capital Expenditures Office Furniture and Other Equipment 55,506 - - ** Vehicles 282,268 104,000 40,000 -62% Total Capital Expenditures 337,774 104,000 40,000 -62% DIVISION ACTIVITY TOTAL 2,865,306$ 2,537,915$ 2,551,135$ 1% Significant Changes Personnel Services costs are increasing due to the contracted salary increase and projected increases in employee benefit costs along with some changes in staff allocations for this division.Grounds and Building Maintenance expenditures are increasing due to increased maintenance for Verdugo Street improvements; additional funding to support blight response services citywide;and increased weed abatement for private property within the city. Other Maintenance costs are decreasing due to the anticipated sale of Lower Rosan Ranch.Vehicle capital expenditures are fluctuating in conjunction with the City's planned fleet replacement schedule. The City plans to replace one motorcycle (for Police Services) in Fiscal Year 2020/21. City of San Juan Capistrano PUBLIC WORKS/UTILITIES-GENERAL MAINTENANCE AND SUPPORT Division Activity Detail (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 80 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 89,034$ 81,745$ 70,020$ -14% Benefits 48,112 48,435 44,270 -9% Total Personnel Services 137,146 130,180 114,290 -12% Operating Expenses Professional and Contract Services 9,711 10,780 11,165 4% Utilities 107,302 57,935 66,400 15% Supplies and Materials 17,830 54,500 44,500 -18% Maintenance and Repair: Grounds Maintenance - 2,000 - -100% Other Maintenance 277,736 294,565 328,770 12% Other Repairs 383,727 425,645 358,425 -16% Total Operating Expenses 796,306 845,425 809,260 -4% Capital Expenditures Buildings and Improvements 443,342 - - ** Capital Lease 62,169 58,905 58,910 0% Total Capital Expenditures 505,511 58,905 58,910 0% DIVISION ACTIVITY TOTAL 1,438,963$ 1,034,510$ 982,460$ -5% Significant Changes Personnel Services costs are decreasing by $16,000 as the result of layoffs and the elimination of vacancies that are provided by the organizational restructuring. Utilities costs are increasing in Fiscal Year 2020/21 by $8,000 based on expected cost increases.Supplies and Materials costs are decreasing as a result of costs that could be postponed until after City operations and revenues return to normal operating levels.The $34,000 increase in Other Maintenance costs in Fiscal Year 2020/21 is due to increased maintenance for two bridges and an increase in the new street sweeping contract.Other Repairs are decreasing by $67,000 due to a carryover of repairs from 2018/19 to 2019/20 for projects that are planned to be completed by 2019/20. City of San Juan Capistrano PUBLIC WORKS/UTILITIES-STREETS AND TRAFFIC MAINTENANCE Division Activity Detail (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 81 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 75,373$ 72,215$ 125,285$ 73% Benefits 41,300 42,775 79,220 85% Total Personnel Services 116,673 114,990 204,505 78% Operating Expenses Professional and Contract Services 366,087 446,120 408,195 -9% Supplies and Materials 16,938 6,510 6,550 1% Conferences and Training 400 7,120 7,265 2% General Expenses 320 2,520 1,890 -25% Allocated Charges 3,492 1,840 - -100% Total Operating Expenses 387,237 464,110 423,900 -9% DIVISION ACTIVITY TOTAL 503,910$ 579,100$ 628,405$ 9% Significant Changes City of San Juan Capistrano PUBLIC WORKS/UTILITIES-ENVIRONMENTAL Division Activity Detail Personnel Services costs are increasing by $90,000 in Fiscal Year 2020/21 due to an adjustment in the allocation of the Senior Civil Engineer position from 15%to 50%, in addition to contracted salary increases and projected increases in employee benefits.Professional and Contract Services costs are decreasing by $38,000 in Fiscal Year 2020/21 due to the completion of waste management negotiations. (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 82 of 92 Percent ACTUAL AMENDED  PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 936,642$            1,050,785$       1,100,505$        5% Benefits 385,651              530,800             598,495              13% Total Personnel Services 1,322,293          1,581,585         1,699,000          7% Operating Expenses Professional and Contract Services 89,895                280,920             219,000              ‐22% Other Agency Contracts:   SJBA Maintenance & Operations 213,807              210,000             216,300              3%   Other  10,787                11,500               11,700                2% Utilities 270,403              296,700             296,700              0% Supplies and Materials:   Valve & Hydrant Maintenance  203,569              201,220             214,116              6%   Meters & Meter Boxes  113,575              144,100             137,800              ‐4%   Pipes & Fittings 75,941                85,000               87,550                3%   Construction Supplies  22,984                31,000               31,000                0%   Other  29,241                47,615               51,850                9% Maintenance and Repair:   Regional Pipelines  197,581              220,285             283,235              29%   Other Pipelines  75,941                85,000               87,550                3%   Booster System 56,900                66,865               66,865                0%   SCADA System 39,382                40,430               40,430                0%   Reservoirs 12,292                15,000               15,000                0%   Wells 732                      5,000                 5,000                  0%   Grounds Maintenance  22,676                22,740               22,740                0%   Building Maintenance  1,033                  1,500                 1,500                  0%   Other Repairs & Maintenance  145,883              236,865             235,565              ‐1% Conferences and Training 91                        675                     675                      0% General Expenses:   Imported Water Purchases (MWDOC) 5,765,005           6,617,855         5,560,073           ‐16%   LAFCO Study 80,677                50,000               50,000                0%   Water Quality Fee 39,653                43,435               45,000               4%   Water Conservation Expenses 12,801               43,390              53,710               24% Allocated Charges 623,561             426,595            424,095             ‐1% Total Operating Expenses 8,104,410         9,183,690        8,157,454         ‐11% Capital Expenditures Machinery and Equipment 7,816                 ‐                  ‐                   ** Total Capital Expenditures 7,816                 ‐                  ‐                   ** DIVISION ACTIVITY TOTAL 9,434,519$       10,765,275$    9,856,454$       ‐8% City of San Juan Capistrano PUBLIC WORKS/UTILITIES - GENERAL WATER OPERATIONS Division Activity Detail EXHIBIT A - Page 83 of 92 City of San Juan Capistrano PUBLIC WORKS/UTILITIES - GENERAL WATER OPERATIONS - continued Division Activity Detail Significant Changes Personnel Services costs are increasing in Fiscal Year 2020/21 due to funding of a Water Conservation Coordinator position,the contracted salary increase and a projected increase in employee benefit costs. Professional and Contract Services costs are decreasing by $62,000 in Fiscal Year 2020/21 due to completion of the Advanced Metering Infrastructure interface with the utility billing system;completion of Phase 1 of a shared agreement with Metropolitan Water District of Orange County to conduct an America's Water Infrastructure Act Compliance Crosswalk; and completion of the electricity audit.The City's share of San Juan Basin Authority operations and maintenance expenses reflect a projected 3%increase.The $63,000 increase in Regional Pipelines costs in Fiscal Year 2020/21 is due to an increase in the City's share of Eastern Transmission main expenses and East Orange County Feeder pipelines expenses.The reduction in Contract Services costs of $25,200 is primarily due to completion of the Utility Cost Management (UCM)payment arrangement (42%of SDGE electrical account adjustments).The $1,058,000 reduction in imported water supply costs is due to a decrease in the quantity of imported water to be delivered at approximately 500 acre feet and an increase of Groundwater Recovery Plant production at approximately 300 acre feet,that also takes into account a decrease in overall demand.The $10,320 increase in Water Conservation expenses is due to the addition of high school and water use efficiency programs.Regulatory cost increases of approximately $13,000 are the result of the addition of Spanish versions of the Consumer Confidence Report and proposed distribution increases to twice annually as well as increases in water quality increased fees.Materials and services costs reflect a projected 3%to 5% increase. (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 84 of 92 Percent ACTUAL AMENDED  PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 58,803$            46,895$            27,665$            ‐41% Benefits 23,113              27,620              17,485              ‐37% Total Personnel Services 81,916              74,515              45,150              ‐39% Operating Expenses Professional and Contract Services 61,405              458,435            ‐                  ‐100% Utilities ** Supplies and Materials ** Maintenance and Repair 93,274              ‐                 ‐                 ** Conferences and Training ** General Expenses:**   Special Studies ‐                 100,000           165,000           65% Allocated Charges 14,470             16,055             9,700               ‐40% Total Operating Expenses 169,149           574,490           174,700           ‐70% Capital Expenditures Buildings and Improvements 626,793            4,108,710         2,940,150         ‐28% Total Capital Expenditures 626,793            4,108,710         2,940,150         ‐28% DIVISION ACTIVITY TOTAL 877,858$          4,757,715$      3,160,000$      ‐34% Significant Changes City of San Juan Capistrano PUBLIC WORKS/UTILITIES-DOMESTIC WATER CIP Division Activity Detail Total Water Capital Improvement Projects (CIP) are decreasing in Fiscal Year 2020/21 by approximately $1.6 million due to prior year budget carryovers.   (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 85 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 386,581$ 463,665$ 581,155$ 25% Benefits 154,471 226,050 315,280 39% Total Personnel Services 541,052 689,715 896,435 30% Operating Expenses Professional and Contract Services: Laboratory/Testing 115,311 109,500 122,600 12% Other 14,362 52,470 30,105 -43% Utilities 568,488 666,685 704,660 6% Supplies and Materials: Chemicals 280,248 377,000 400,000 6% GWRP Supplies 68,179 70,000 72,000 3% Fuel, Oil & Lubricants 940 9,000 9,000 0% Maintenance and Repair: Building Maintenance 11,109 10,610 10,610 0% Machinery & Equipment Repair 297,969 105,000 105,000 0% Wells 57,911 60,000 30,000 -50% GWRP 20,963 33,450 33,450 0% Reservoirs 4,447 3,345 3,500 5% General Expenses: Property Insurance 77,000 76,000 - -100% Other 11,219 - - ** Allocated Charges 45,781 65,860 90,695 38% Total Operating Expenses 1,573,927 1,638,920 1,611,620 -2% DIVISION ACTIVITY TOTAL 2,114,979$ 2,328,635$ 2,508,055$ 8% Significant Changes City of San Juan Capistrano PUBLIC WORKS/UTILITIES-GROUNDWATER RECOVERY PLANT OPERATIONS Division Activity Detail Personnel Services costs are increasing in Fiscal Year 2020/21 to reflect the contracted salary increase and the reallocation of staff from the Water Operations Division to this division along with additional limited term staffing.Laboratory/Testing costs are increasing by $33,100 to accommodate new Perfluoroalkyl and Polyfluoroalkyl Substances testing regulatory requirements and Unregulated Contaminant Monitoring Rule testing that is performed every 3 years.Chemical costs are increasing by $23,000 based on vendor-projected contract increases and increases in local wells production.As the 42% electric payments to UCM for identifying SDGE savings concludes in Fiscal Year 2019/20,GWRP wells will realize a decrease of $28,895 in expenditures from these discontinued UCM payments.Well maintenance and repair costs are reduced $30,000 as most major work is now under CIP project funding. (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 86 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 11,113 5,105 11,990 135% Benefits 6,110 3,005 7,580 152% Total Personnel Services 17,223 8,110 19,570 141% Operating Expenses Professional and Contract Services - 30,360 30,360 0% Other Agency Contracts 616 1,500 1,500 0% Utilities 22,745 48,680 35,200 -28% Supplies and Materials: Pipes & Fittings 1,732 7,500 7,500 0% Other 1,410 3,030 3,030 0% Maintenance and Repair: Pipelines - 1,060 1,060 0% SCADA System 748 2,205 2,205 0% Wells 2,387 20,000 20,000 0% Grounds Maintenance - 440 440 0% Building Maintenance - 1,105 1,105 0% Other Repairs & Maintenance 1,041 11,105 11,105 0% General Expenses: Imported Water Purchases 277,524 287,285 334,321 16% Allocated Charges 3,890 1,785 4,200 135% Total Operating Expenses 312,093 416,055 452,026 9% DIVISION ACTIVITY TOTAL 329,316$ 424,165$ 471,596$ 11% Significant Changes City of San Juan Capistrano PUBLIC WORKS/UTILITIES - NON-POTABLE WATER OPERATIONS Division Activity Detail Personnel Services costs are increasing in Fiscal Year 2020/21 to reflect the contracted salary increase and the reallocation of staff to this division along with additional limited term staffing. Imported Water costs are increasing by approximately $47,000 in Fiscal Year 2020/21 due to an increase in the deliveries of imported non-potable water,a 5% increase in Moulton Niguel Water District commodity rates and a 19% increase in Santa Margarita District commodity rates.There is a $30,600 increase for new contract services to test and inspect recycled water cross connections.A $13,280 reduction in electricity costs is projected due to decreased local well production. (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 87 of 92 Percent ACTUAL AMENDED  PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 8,076$              14,340$            10,335$            ‐28% Benefits 4,417                8,440                6,530                ‐23% Total Personnel Services 12,493              22,780              16,865              ‐26% Operating Expenses Professional and Contract Services ‐                  ‐                  475,000            ** Allocated Charges 2,769                5,020                3,600                ‐28% Total Operating Expenses 2,769                5,020                478,600            9434% Capital Expenditures Buildings and Improvements 92,902              229,935            159,535            ‐31% Total Capital Expenditures 92,902              229,935            159,535            ‐31% DIVISION ACTIVITY TOTAL 108,164$         257,735$          655,000$          154% Significant Changes The fluctuation in the City's Non‐Potable Water Capital Improvement Program over the next Fiscal Year is due to the Calle Arroyo Pipeline project (CIP 18601) which was delayed until Fiscal Year 2020/21 ($475,000). City of San Juan Capistrano PUBLIC WORKS/UTILITIES-NON-POTABLE WATER CIP Division Activity Detail (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 88 of 92 Percent ACTUAL AMENDED  PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 79,375$            95,895$            89,175$            ‐7% Benefits 33,537              44,635              42,145              ‐6% Total Personnel Services 112,912            140,530            131,320            ‐7% Operating Expenses Professional and Contract Services 6,515                6,420                6,000                ‐7% Utilities 5,426                14,410              14,410              0% Supplies and Materials 4,144                5,305                5,305                0% Maintenance and Repair 611,394            796,360            796,360            0% General Expenses:   SOCWA Maintenance & Operations 1,898,000         2,210,460         2,190,824         ‐1%   Other 15,007              10,900              11,615              7% Allocated Charges 21,656              24,460              21,330              ‐13% Total Operating Expenses 2,562,142         3,068,315         3,045,844         ‐1% DIVISION ACTIVITY TOTAL 2,675,054$      3,208,845$      3,177,164$      ‐1% Significant Changes City of San Juan Capistrano PUBLIC WORKS/UTILITIES-WASTEWATER OPERATIONS Division Activity Detail Personnel Services costs are decreasing in Fiscal Year 2020/21 due to the reallocation of staff positions. Overall, Fiscal Year 2020/2021 wastewater proposed expenses are down $31,680. Maintenance and Repair costs remain at the same levels as Fiscal Year 2019/20 for Fiscal Year 2020/21. South Orange County Wastewater Authority (SOCWA) Maintenance & Operations projected costs are 3% below Fiscal Years 2019/20 based on SOCWA's budget projection. Inspections for Fats, Oil, Grease (FOG) reflect a $6,500 reduction in the contract agreement extension. (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 89 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 58,335$ 35,365$ 48,400$ 37% Benefits 24,858 20,830 30,595 47% Total Personnel Services 83,193 56,195 78,995 41% Operating Expenses Professional and Contract Services - 191,785 - -100% Allocated Charges 15,586 12,380 16,940 37% Total Operating Expenses 15,586 204,165 16,940 -92% Capital Expenditures Buildings and Improvements 1,877,723 6,580,170 4,054,065 -38% Total Capital Expenditures 1,877,723 6,580,170 4,054,065 -38% DIVISION ACTIVITY TOTAL 1,976,502$ 6,840,530$ 4,150,000$ -39% Significant Changes City of San Juan Capistrano PUBLIC WORKS/UTILITIES-WASTEWATER CIP Division Activity Detail Total Wastewater Capital Improvement Projects (CIP) are decreasing in Fiscal Year 2020/21 by approximately $2.7 million due to carryover funding from previous year projects that have not been completed. (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 90 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 80,866$ 68,165$ 77,225$ 13% Benefits 38,441 38,245 45,070 18% Total Personnel Services 119,307 106,410 122,295 15% Operating Expenses Maintenance and Repair 39,111 310,200 315,700 2% Total Operating Expenses 39,111 310,200 315,700 2% DIVISION ACTIVITY TOTAL 158,418$ 416,610$ 437,995$ 5% Significant Changes City of San Juan Capistrano PUBLIC WORKS/UTILITIES-STORM DRAIN MAINTENANCE Division Activity Detail Personnel Services costs are increasing in Fiscal Year 2020/21 to reflect the contracted salary increase and the reallocation of staff to this division.Maintenance and Repair costs are increasing minimally by 2% ($5,500) in Fiscal Year 2020/21 due to contract service increases for storm drain video inspection and winter preparation cleaning services.The budget also includes an additional $3,000 funding for Verdugo area biofiltration unit maintenance services. (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. EXHIBIT A - Page 91 of 92 Percent ACTUAL AMENDED PROPOSED Change From EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year Personnel Services Salary and Wages 83,531$ 79,020$ 81,780$ 3% Benefits 42,308 46,405 51,550 11% Total Personnel Services 125,839 125,425 133,330 6% Operating Expenses Allocated Charges 26,877 27,570 28,540 4% Total Operating Expenses 26,877 27,570 28,540 4% DIVISION ACTIVITY TOTAL 152,716$ 152,995$ 161,870$ 6% Significant Changes (1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. City of San Juan Capistrano INFORMATION TECHNOLOGY AND COMMUNICATIONS Division Activity Detail No significant changes. PUBLIC WORKS/UTILITIES EXHIBIT A - Page 92 of 92 1 RESOLUTION NO. 20-06-16-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA ADOPTING THE SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2020-21 THROUGH 2026-27 WHEREAS, the City Council of the City of San Juan Capistrano at its regular public meeting on May 5, 2020, was presented with changes in the timing and funding of projects in the Proposed Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27; and, WHEREAS, the proposed Seven-Year Capital Improvement Program (CIP) is considered a planning document for the projects that are necessary to meet the needs of the community; and, WHEREAS, the City Council intends to use the Seven-Year CIP as a guide for the allocation of resources to meet the needs of the community and achieve the City Council’s established goals and priorities. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby adopt the Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27 as shown in Exhibit A attached hereto and incorporated by reference and as follows: (1) The Fiscal Year 2020-21 project expenditures have been adopted as part of the Fiscal Year 2020-21 Operating and Capital Budget of the City of San Juan Capistrano. Project Fiscal Year (1)Expenditures 2020-21 15,640,920$ 2021-22 17,186,736 2022-23 18,835,000 2023-24 8,151,000 2024-25 9,157,000 2025-26 8,068,000 2026-27 1,519,000 TOTAL 78,557,656$ ATTACHMENT 2 2 PASSED, APPROVED, AND ADOPTED this 16th day of June 2020. _____________________________ TROY A. BOURNE, MAYOR ATTEST: ___________________________________ MARIA MORRIS, CITY CLERK ATTACHMENT 2 CITY OF SAN JUAN CAPISTRANO 2020-2027 CIP PROJECT SUMMARY BY TYPE PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROJECT 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 TOTAL TRANSPORTATION xx101-Annual Traffic Signal Cabinet Upgrades 260,000$ 265,000$ 270,000$ 110,000$ -$ -$ -$ 905,000$ 07117-I-5/San Juan Creek Road Underpass Improvements 270,920 383,780 6,617,000 - - - - 7,271,700 08102-Pavement Management Program (PMP)95,000 - 50,000 - 50,000 - 110,000 305,000 19101-Meredith Canyon Streets Pavement Rehabilitation 1,458,000 - - - - - - 1,458,000 19102-Camino Capistrano Pavement Rehabilitation 550,000 645,000 345,000 - - - - 1,540,000 (Aeropuerto to Costco) 20102-Public Right-of-Way ADA Implementation Plan 72,500 10,000 - - - - - 82,500 xxxxx-Mission Spring Streets Pavement Rehabilitation - 1,062,000 828,000 - - - - 1,890,000 xxxxx-Sun Ranch Streets Pavement Rehabilitation - - 700,000 700,000 568,000 - - 1,968,000 xxxxx-Village San Juan and Casitas Streets Pavement Rehab. - - - 655,000 1,028,000 785,000 - 2,468,000 Pavement Rehabilitation xxxxx-Mission Creek Streets Pavement Rehabilitation - - - - 280,000 980,000 950,000 2,210,000 xxxxx-Rapid Flashing Beacon - 50,000 - - - - - 50,000 xxxxx-Speed Advisory Sign Calle Arroyo w/o Rancho Viejo Rd - - - - - - 22,000 22,000 xxxxx-Traffic Signal Synchronization - - - 500,000 - - - 500,000 xxxxx-Traffic Signal Rancho Viejo Rd at Highland - - - - - - 80,000 80,000 xxxxx-Stonehill Drive Traffic Signal at Lower Rosan Entrance 558,500 - - - - - - 558,500 14107-Ortega Highway Improvement Widening Project 2,334,000 2,333,000 2,333,000 - - - - 7,000,000 Design Phase SUBTOTAL 5,598,920$ 4,748,780$ 11,143,000$ 1,965,000$ 1,926,000$ 1,765,000$ 1,162,000$ 28,308,700$ PARKS AND OPEN SPACE 07204-Citywide Trail Improvements 75,000$ -$ 75,000$ -$ 75,000$ -$ 75,000$ 300,000$ 09203-Citywide Playground Upgrades - - 125,000 130,000 130,000 130,000 130,000 645,000 18201-Cook La Novia Park Picnic Area Enhancements (115,000) - - - - - - (115,000) xxxxx-Skateboard Park - 3,499,956 - - - - - 3,499,956 xxxxx-Stonefield Park Synthetic Turf - 230,000 1,220,000 - - - - 1,450,000 xxxxx-Sports Park Turf Improvements - - 750,000 245,000 - - - 995,000 xxxxx-Lighting Improvements Soccer Fields - - 180,000 320,000 - - - 500,000 xxxxx-Cook La Novia Park Pickleball Courts Conversion 115,000 - - - - - 115,000 SUBTOTAL (40,000)$ 3,844,956$ 2,350,000$ 695,000$ 205,000$ 130,000$ 205,000$ 7,389,956$ BUILDINGS AND FACILITIES 15306-ADA Self Evaluation and Transition Plan 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 1,064,000$ xxxxx-Historic Town Center Park Storage Facility - - - 180,000 - - - 180,000 xxxxx-Montanez Adobe Refurbishment - 54,000 - - - - - 54,000 xxxxx-Electric Car Charging Station at Community Center 150,000 - - - - - 150,000 SUBTOTAL 152,000$ 356,000$ 152,000$ 332,000$ 152,000$ 152,000$ 152,000$ 1,448,000$ DRAINAGE 20202-Arizona Crossing Removal 365,000 - - - - - - 365,000 20203-Stream Bank Restoration 1,600,000 - - - - - - 1,600,000 SUBTOTAL 1,965,000$ -$ -$ -$ -$ -$ -$ 1,965,000$ EXHIBIT A - Page 1 of 23 CITY OF SAN JUAN CAPISTRANO 2020-2027 CIP PROJECT SUMMARY BY TYPE PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROJECT 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 TOTAL DOMESTIC WATER 08801-Joint Regional Water Supply System (JRWSS) -$ -$ -$ 505,000$ 100,000$ 100,000$ -$ 705,000$ Capital Replacements 17802-760S Zone Pump Station Discharge Line Replacement 800,000 800,000 - - - - - 1,600,000 17803-Valve Insertion Program 200,000 200,000 200,000 200,000 200,000 200,000 - 1,200,000 17806-Water Facility Control Systems 200,000 200,000 200,000 200,000 - - - 800,000 17807-Well Facility Equipment Replacement Program 135,000 90,000 135,000 90,000 90,000 135,000 - 675,000 19803-GWRP Clear Well Replacement - 250,000 - - - - - 250,000 19804-Pump Station Component Replacements 460,000 480,000 500,000 540,000 580,000 - - 2,560,000 19805-Eastern Transmission System Repairs 200,000 220,000 220,000 - - - - 640,000 20801-System Repairs and Upgrade of Appurtenances 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 - 6,000,000 xxxxx-Groundwater Recharge with Storm Water - - 585,000 585,000 585,000 585,000 - 2,340,000 xxxxx-San Juan Hills Greens and Estates Pipeline Replacement - - - - 2,300,000 2,300,000 - 4,600,000 SUBTOTAL 2,995,000$ 3,240,000$ 2,840,000$ 3,120,000$ 4,855,000$ 4,320,000$ -$ 21,370,000$ RECYCLED WATER xx601-Annual Recycled Water Service Conversions Project 170,000$ 170,000$ 170,000$ -$ -$ -$ -$ 510,000$ 17601-Trampas Canyon Recycled Water Reservoir 10,000 101,000 101,000 101,000 101,000 101,000 - 515,000 18601-Calle Arroyo Recycled Pipeline 475,000 1,820,000 337,000 - - - - 2,632,000 xxxxx-Recycled Water Master Plan 165,000 100,000 - - - - - 265,000 SUBTOTAL 820,000$ 2,191,000$ 608,000$ 101,000$ 101,000$ 101,000$ -$ 3,922,000$ SEWER xx701-Annual Sewer Replacement Program 550,000$ 550,000$ 600,000$ 600,000$ 600,000$ 600,000$ -$ 3,500,000$ 07701-South Orange County Wastewater Authority 3,600,000 2,256,000 1,117,000 1,318,000 1,318,000 1,000,000 - 10,609,000 PC#2 & #5 Rehab 08701-Food, Oils & Grease (FOG) Interceptor Program - - 25,000 20,000 - - - 45,000 SUBTOTAL 4,150,000$ 2,806,000$ 1,742,000$ 1,938,000$ 1,918,000$ 1,600,000$ -$ 14,154,000$ GRAND TOTAL 15,640,920$ 17,186,736$ 18,835,000$ 8,151,000$ 9,157,000$ 8,068,000$ 1,519,000$ 78,557,656$ EXHIBIT A - Page 2 of 23 CITY OF SAN JUAN CAPISTRANO CONSOLIDATED CIP FUNDS FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 16,138,514$ 21,251,242$ 22,804,022$ 25,010,986$ 24,668,986$ 28,781,986$ 29,421,986$ 31,000,986$ REVENUES Revenue/Fees In 8,394,000 8,093,700 11,688,700 10,890,000 6,594,000 4,540,000 3,741,000 2,505,000 Current Year Project Funding 1,889,345 2,162,000 197,000 197,000 197,000 197,000 197,000 197,000 Grants 746,320 1,940,000 1,941,000 1,957,000 607,000 - - - Interest 198,000 199,000 165,000 163,000 163,000 150,000 144,000 141,000 Developer Contribution 2,000,000 584,000 583,000 583,000 - - - - Loan Repayment from Water Operations Fund 320,000 - - - - - - - Loan From CCFP Fund - 220,000 - - - - - - Loan Repayment from Measure M Fund - - 220,000 - - - - - Loan Repayment from Successor Agency 240,000 - - - - - - - Loan Repayment from State Gas Tax 41,000 - - - - - - - Loan Interest 2,500 - - - - - - - Transfers In 4,123,368 4,795,000 5,400,000 5,300,000 5,300,000 5,300,000 5,955,000 5,955,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 17,954,533$ 17,993,700$ 20,194,700$ 19,090,000$ 12,861,000$ 10,187,000$ 10,037,000$ 8,798,000$ TOTAL FUNDS AVAILABLE 34,093,047$ 39,244,942$ 42,998,722$ 44,100,986$ 37,529,986$ 38,968,986$ 39,458,986$ 39,798,986$ EXPENDITURES Transportation Projects 4,283,300 5,598,920 4,748,780 11,143,000 1,965,000 1,926,000 1,765,000 1,162,000 Parks and Open Space Projects (3,000) (40,000) 3,844,956 2,350,000 695,000 205,000 130,000 205,000 Buildings and Facilities Projects 455,345 152,000 356,000 152,000 332,000 152,000 152,000 152,000 Drainage Projects 889,000 1,965,000 - - - - - - Non-Potable Water Projects 170,000 820,000 2,191,000 608,000 101,000 101,000 101,000 - Sewer Projects 4,800,000 4,150,000 2,806,000 1,742,000 1,938,000 1,918,000 1,600,000 - Water Projects 1,570,000 2,995,000 3,240,000 2,840,000 3,120,000 4,855,000 4,320,000 - Operating Expenditures/Transfers Out 677,160 800,000 801,000 597,000 597,000 390,000 390,000 390,000 TOTAL EXPENDITURES 12,841,805$ 16,440,920$ 17,987,736$ 19,432,000$ 8,748,000$ 9,547,000$ 8,458,000$ 1,909,000$ ENDING FUND BALANCE 21,251,242$ 22,804,022$ 25,010,986$ 24,668,986$ 28,781,986$ 29,421,986$ 31,000,986$ 37,889,986$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 3 of 23 CITY OF SAN JUAN CAPISTRANO FUND 1 - GENERAL FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$ REVENUES Current Year Project Funding 1,389,000 1,965,000 - - - - - - TOTAL - PROJECTED REVENUES AND OTHER SOURCES 1,389,000 1,965,000$ -$ -$ -$ -$ -$ -$ TOTAL REVENUE AVAILABLE 1,389,000 1,965,000$ -$ -$ -$ -$ -$ -$ EXPENDITURES 20202-Arizona Crossing Removal 129,000 365,000 - - - - - - 20203-Stream Bank Restoration 195,000 1,600,000 - - - - - - 20205-Gateway Landscaping at Ortega/I-5 (delayed to 21/22)500,000 - - - - - - - 20501-Confined Animal Feeding Operations (CAFO)565,000 - - - - - - - TOTAL EXPENDITURES 1,389,000$ 1,965,000$ -$ -$ -$ -$ -$ -$ ENDING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 4 of 23 CITY OF SAN JUAN CAPISTRANO FUND 6 - ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 100,824$ 100,824$ 34,024$ 224$ 50,224$ 266,224$ 398,224$ 489,224$ REVENUES Gas Tax 2030 (SB-1)608,000 547,200 547,200 709,000 716,000 723,000 730,000 737,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 608,000$ 547,200$ 547,200$ 709,000$ 716,000$ 723,000$ 730,000$ 737,000$ TOTAL REVENUE AVAILABLE 708,824$ 648,024$ 581,224$ 709,224$ 766,224$ 989,224$ 1,128,224$ 1,226,224$ EXPENDITURES 19101-Meredith Canyon Streets Pavement Rehabilitation 608,000 614,000 - - - - - - xxxxx-Mission Spring Streets Pavement Rehabilitation - - 581,000 159,000 - - - - xxxxx-Sun Ranch Streets Pavement Rehabilitation - - - 500,000 500,000 258,000 - - xxxxx-Village San Juan and Casitas Streets Pavement - - - - - 333,000 300,000 - Rehabilitation xxxxx-Mission Creek Streets Pavement Rehabilitation - - - - - - 339,000 300,000 TOTAL EXPENDITURES 608,000$ 614,000$ 581,000$ 659,000$ 500,000$ 591,000$ 639,000$ 300,000$ ENDING FUND BALANCE 100,824$ 34,024$ 224$ 50,224$ 266,224$ 398,224$ 489,224$ 926,224$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 5 of 23 CITY OF SAN JUAN CAPISTRANO FUND 10 - SYSTEMS DEVELOPMENT FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 572,334$ 595,334$ 645,334$ 914,334$ 1,308,334$ 1,781,334$ 2,002,334$ 2,093,334$ REVENUES Systems Development Tax 572,000 577,000 876,000 708,000 454,000 209,000 84,000 14,000 Development Fees - Ord 211 15,000 17,000 32,000 25,000 13,000 6,000 1,000 1,000 Interest 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 593,000$ 600,000$ 914,000$ 739,000$ 473,000$ 221,000$ 91,000$ 21,000$ TOTAL FUNDS AVAILABLE 1,165,334$ 1,195,334$ 1,559,334$ 1,653,334$ 1,781,334$ 2,002,334$ 2,093,334$ 2,114,334$ EXPENDITURES 14106-Verdugo Street Beautification Project 120,000 - - - - - - - 19102-Camino Capistrano Pavement Rehabilitation 450,000 550,000 645,000 345,000 - - - - (Aeropuerto to Costco) TOTAL EXPENDITURES 570,000$ 550,000$ 645,000$ 345,000$ -$ -$ -$ -$ ENDING FUND BALANCE 595,334$ 645,334$ 914,334$ 1,308,334$ 1,781,334$ 2,002,334$ 2,093,334$ 2,114,334$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 6 of 23 CITY OF SAN JUAN CAPISTRANO FUND 11 - PARK AND RECREATION FEES FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 78,590$ 2,989,590$ 4,010,590$ 2,646,390$ 2,144,390$ 1,767,390$ 2,015,390$ 2,338,390$ REVENUES Park/Recreation Fees 897,000 966,000 2,336,000 1,837,000 487,000 442,000 442,000 - Developer Contribution 2,000,000 - - - - - - - Interest 11,000 15,000 11,000 11,000 11,000 11,000 11,000 11,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 2,908,000$ 981,000$ 2,347,000$ 1,848,000$ 498,000$ 453,000$ 453,000$ 11,000$ TOTAL REVENUE AVAILABLE 2,986,590$ 3,970,590$ 6,357,590$ 4,494,390$ 2,642,390$ 2,220,390$ 2,468,390$ 2,349,390$ EXPENDITURES 07204-City-wide Trail Improvements - 75,000 - 75,000 - 75,000 - 75,000 09203-City-wide Playground Upgrades - - - 125,000 130,000 130,000 130,000 130,000 16203-Malaspina Trail (333,000) - - - - - - - 18201-Cook La Novia Park Picnic Area Enhancements - (115,000) - - - - - - 20204-Paseo Adelanto Parking Lot Expansion (Los Rios)330,000 - - - - - - - xxxxx-Montanez Adobe Refurbishment - - 54,000 - - - - - xxxxx-Skateboard Park - - 3,312,200 - - - - - xxxxx-Stonefield Park Synthetic Turf - - 230,000 1,220,000 - - - - xxxxx-Sports Park Turf Improvements - - - 750,000 245,000 - - - xxxxx-Lighting Improvements Soccer Fields - - - 180,000 320,000 - - - xxxxx-Cook La Novia Park Pickleball Courts Conversion - - 115,000 - - - - - xxxxx-Historic Town Center Park Storage Facility - - - - 180,000 - - - TOTAL EXPENDITURES (3,000)$ (40,000)$ 3,711,200$ 2,350,000$ 875,000$ 205,000$ 130,000$ 205,000$ ENDING FUND BALANCE 2,989,590$ 4,010,590$ 2,646,390$ 2,144,390$ 1,767,390$ 2,015,390$ 2,338,390$ 2,144,390$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 7 of 23 CTIY OF SAN JUAN CAPISTRANO FUND 12 - DRAINAGE FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE (261,589)$ (241,589)$ (204,589)$ (118,589)$ (31,589)$ 1,411$ 69,411$ 191,411$ REVENUES Drainage Fees 20,000 37,000 86,000 87,000 33,000 68,000 122,000 - TOTAL - PROJECTED REVENUES AND OTHER SOURCES 20,000$ 37,000$ 86,000$ 87,000$ 33,000$ 68,000$ 122,000$ -$ TOTAL REVENUE AVAILABLE (241,589)$ (204,589)$ (118,589)$ (31,589)$ 1,411$ 69,411$ 191,411$ 191,411$ EXPENDITURES - - - - - - - - TOTAL EXPENDITURES -$ -$ -$ -$ -$ -$ -$ -$ ENDING FUND BALANCE (241,589)$ (204,589)$ (118,589)$ (31,589)$ 1,411$ 69,411$ 191,411$ 191,411$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 8 of 23 CTIY OF SAN JUAN CAPISTRANO FUND 13 - AGRICULTURAL PRESERVATION FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 118,722$ 217,722$ 273,722$ 422,722$ 583,722$ 636,722$ 718,722$ 836,722$ REVENUES Agricultural Preservation Fees 94,000 54,000 147,000 159,000 51,000 80,000 116,000 6,000 Interest 5,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 99,000$ 56,000$ 149,000$ 161,000$ 53,000$ 82,000$ 118,000$ 8,000$ TOTAL REVENUE AVAILABLE 217,722$ 273,722$ 422,722$ 583,722$ 636,722$ 718,722$ 836,722$ 844,722$ EXPENDITURES - - - - - - - - TOTAL EXPENDITURES -$ -$ -$ -$ -$ -$ -$ -$ ENDING FUND BALANCE 217,722$ 273,722$ 422,722$ 583,722$ 636,722$ 718,722$ 836,722$ 844,722$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 9 of 23 CITY OF SAN JUAN CAPISTRANO FUND 17 - GAS TAX FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 33,894$ 33,574$ 8,574$ 74$ 7,074$ 101,074$ 9,074$ 150,074$ REVENUES Gas Tax 2103 (HUTA)313,000 266,050 266,050 332,000 335,000 338,000 341,000 344,000 Gas Tax 2105 204,000 173,400 173,400 216,000 218,000 220,000 222,000 224,000 Gas Tax 2106 138,000 117,300 117,300 136,000 137,000 138,000 139,000 140,000 Gas Tax 2107 269,000 228,650 228,650 259,000 262,000 265,000 268,000 271,000 Gas Tax 2107.5 6,000 5,100 5,100 6,000 6,000 6,000 6,000 6,000 Loan Repayment 41,000 - - - - - - - Interest 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 977,000$ 796,500$ 796,500$ 955,000$ 964,000$ 973,000$ 982,000$ 991,000$ TOTAL REVENUE AVAILABLE 1,010,894$ 830,074$ 805,074$ 955,074$ 971,074$ 1,074,074$ 991,074$ 1,141,074$ EXPENDITURES xx101/104-Annual Traffic Signal Cabinet Upgrades 255,000 260,000 265,000 270,000 110,000 - - - 19101-Meredith Canyon Streets Pavement Rehabilitation 347,320 139,000 - - - - - - 20102-Public Right-of-Way ADA Implementation Plan 25,000 72,500 10,000 - - - - - xxxxx-Mission Spring Streets Pavement Rehabilitation - - 130,000 128,000 - - - - xxxxx-Sun Ranch Streets Pavement Rehabilitation - - - 200,000 50,000 60,000 - - xxxxx-Village San Juan and Casitas Streets Pavement - - - - 360,000 375,000 100,000 - Rehabilitation xxxxx-Mission Creek Streets Pavement Rehabilitation - - - - - 280,000 391,000 200,000 xxxxx-Rapid Flashing Beacon - - 50,000 - - - - - xxxxx-Speed Advisory Sign Calle Arroyo w/o Rancho Viejo Rd - - - - - - - 22,000 Transfer Out-General Fund (Street Maintenance)350,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000 TOTAL EXPENDITURES 977,320$ 821,500$ 805,000$ 948,000$ 870,000$ 1,065,000$ 841,000$ 572,000$ ENDING FUND BALANCE 33,574$ 8,574$ 74$ 7,074$ 101,074$ 9,074$ 150,074$ 569,074$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 10 of 23 CTIY OF SAN JUAN CAPISTRANO FUND 18 - CCFP FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 7,039,637$ 9,395,597$ 9,265,177$ 10,653,397$ 5,696,397$ 6,919,397$ 7,496,397$ 7,889,397$ REVENUES Circulation Fees 2,481,000 863,000 1,496,000 1,604,000 1,167,000 521,000 337,000 81,000 Loan Repayment from Measure M Fund - - 220,000 - - - - - Interest 56,000 56,000 56,000 56,000 56,000 56,000 56,000 56,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 2,537,000$ 919,000$ 1,772,000$ 1,660,000$ 1,223,000$ 577,000$ 393,000$ 137,000$ TOTAL AVAILABLE 9,576,637$ 10,314,597$ 11,037,177$ 12,313,397$ 6,919,397$ 7,496,397$ 7,889,397$ 8,026,397$ EXPENDITURES 07117-I-5/San Juan Creek Road Underpass Improvements 181,040 270,920 383,780 6,617,000 - - - - xxxxx-Stonehill Drive Traffic Signal at Lower Rosan Entrance - 558,500 - - - - - - Loan to Measure M Fund - 220,000 - - - - - - TOTAL EXPENDITURES 181,040$ 1,049,420$ 383,780$ 6,617,000$ -$ -$ -$ -$ ENDING FUND BALANCE 9,395,597$ 9,265,177$ 10,653,397$ 5,696,397$ 6,919,397$ 7,496,397$ 7,889,397$ 8,026,397$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 11 of 23 CITY OF SAN JUAN CAPISTRANO FUND 31 - AIR QUALITY MANAGEMENT DISTRICT (AQMD)/AB2766 FUND FISCAL YEAR 2020/2021 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 336,454$ 323,354$ 331,354$ 189,354$ 197,354$ 205,354$ 213,354$ 221,354$ REVENUES Fund Contribution: Current Year Project Funding 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 Interest 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 48,000$ 48,000$ 48,000$ 48,000$ 48,000$ 48,000$ 48,000$ 48,000$ TOTAL REVENUE AVAILABLE 384,454$ 371,354$ 379,354$ 237,354$ 245,354$ 253,354$ 261,354$ 269,354$ EXPENDITURES xxxxx-Electric Car Charging Station at Community Center - - 150,000 - - - - - Transfer Out to General Fund For VMT program 4,500 - - - - - - - Transfer Out to General Fund for Mounted Police 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Transfer Out to General Fund for Electric Cart 12,000 - - - - - - - Transfer Out to General Fund for Senior Mobility Transportation Program 20,000 14,000 14,000 14,000 14,000 14,000 14,000 14,000 Transfer Out to General Fund for Summer Trolley Program 19,600 21,000 21,000 21,000 21,000 21,000 21,000 21,000 TOTAL EXPENDITURES 61,100$ 40,000$ 190,000$ 40,000$ 40,000$ 40,000$ 40,000$ 40,000$ ENDING FUND BALANCE 323,354$ 331,354$ 189,354$ 197,354$ 205,354$ 213,354$ 221,354$ 229,354$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 12 of 23 CITY OF SAN JUAN CAPISTRANO FUND 32 - MEASURE M FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 137,006$ 61,326$ 63,326$ 63,326$ 60,326$ 120,326$ 122,326$ 126,326$ REVENUES Measure M Local Turnback 668,000 579,000 568,000 585,000 602,000 619,000 636,000 636,000 Interest 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Loan From CCFP Fund - 220,000 - - - - - - TOTAL - PROJECTED REVENUES AND OTHER SOURCES 671,000$ 802,000$ 571,000$ 588,000$ 605,000$ 622,000$ 639,000$ 639,000$ TOTAL AVAILABLE 808,006$ 863,326$ 634,326$ 651,326$ 665,326$ 742,326$ 761,326$ 765,326$ EXPENDITURES 08102-Pavement Management Program (PMP)- 95,000 - 50,000 - 50,000 - 110,000 19101-Meredith Canyon Streets Pavement Rehabilitation 746,680 705,000 - - - - - - xxxxx-Mission Spring Streets Pavement Rehabilitation - - 351,000 541,000 - - - - xxxxx-Sun Ranch Streets Pavement Rehabilitation - - - - 150,000 250,000 - - xxxxx-Village San Juan and Casitas Streets Pavement - - - - 295,000 320,000 385,000 - Rehabilitation xxxxx-Mission Creek Streets Pavement Rehabilitation - - - - - - 250,000 450,000 xxxxx-Traffic Signal Synchronization (Match)- - - - 100,000 - - - xxxxx-Traffic Signal Rancho Viejo Rd at Highland - - - - - - - 80,000 Loan Repayment to CCFP Fund - - 220,000 - - - - - TOTAL EXPENDITURES 746,680$ 800,000$ 571,000$ 591,000$ 545,000$ 620,000$ 635,000$ 640,000$ ENDING FUND BALANCE 61,326$ 63,326$ 63,326$ 60,326$ 120,326$ 122,326$ 126,326$ 125,326$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 13 of 23 CITY OF SAN JUAN CAPISTRANO FUND 37 - HIGHWAYS, STREETS, AND ROADS GRANTS FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE (23,728)$ -$ -$ -$ -$ -$ -$ -$ REVENUES Measure M Specific Projects 746,320 190,000 191,000 207,000 207,000 - - - CTFP Grant - 1,750,000 1,750,000 1,750,000 400,000 - - - Developer Contribution - 584,000 583,000 583,000 - - - - Transfer In - AQMD Fund 23,728 - - - - - - - TOTAL - PROJECTED REVENUES AND OTHER SOURCES 770,048$ 2,524,000$ 2,524,000$ 2,540,000$ 607,000$ -$ -$ -$ TOTAL REVENUE AVAILABLE 746,320$ 2,524,000$ 2,524,000$ 2,540,000$ 607,000$ -$ -$ -$ EXPENDITURES 16102-Del Obispo Widening - Via De La Paz 480,260 - - - - - - - xxxxx-Traffic Signal Synchronization - - - - 400,000 - - - 14107-Ortega Highway Improvement Widening Project - 2,334,000 2,333,000 2,333,000 - - - - Design Phase Transfer Out to General Fund for Summer Trolley Program 266,060 190,000 191,000 207,000 207,000 - - - TOTAL EXPENDITURES 746,320$ 2,524,000$ 2,524,000$ 2,540,000$ 607,000$ -$ -$ -$ ENDING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 14 of 23 CITY OF SAN JUAN CAPISTRANO FUND 51 - OPEN SPACE ACQUISTION AND CONSTRUCTION FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 41,490$ 51,490$ 61,490$ 66,490$ 66,490$ 66,490$ 66,490$ 66,490$ REVENUES Interest 10,000 10,000 5,000 - - - - - TOTAL - PROJECTED REVENUES AND OTHER SOURCES 10,000$ 10,000$ 5,000$ -$ -$ -$ -$ -$ TOTAL REVENUE AVAILABLE 51,490$ 61,490$ 66,490$ 66,490$ 66,490$ 66,490$ 66,490$ 66,490$ EXPENDITURES TOTAL EXPENDITURES -$ -$ -$ -$ -$ -$ -$ -$ ENDING FUND BALANCE 51,490$ 61,490$ 66,490$ 66,490$ 66,490$ 66,490$ 66,490$ 66,490$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 15 of 23 CITY OF SAN JUAN CAPISTRANO FUND 52 - COMMUNITY FACILITIES DISTRICT BONDS FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 597,756$ 167,756$ 187,756$ -$ -$ -$ -$ -$ REVENUES Interest 20,000 20,000 - - - - - - TOTAL - PROJECTED REVENUES AND OTHER SOURCES 20,000$ 20,000$ -$ -$ -$ -$ -$ -$ TOTAL REVENUE AVAILABLE 617,756$ 187,756$ 187,756$ -$ -$ -$ -$ -$ EXPENDITURES 14106-Verdugo Beautification Project 450,000 - - - - - - - xxxxx-Skateboard Park - - 187,756 - - - - - TOTAL EXPENDITURES 450,000$ -$ 187,756$ -$ -$ -$ -$ -$ ENDING FUND BALANCE 167,756$ 187,756$ -$ -$ -$ -$ -$ -$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 16 of 23 CITY OF SAN JUAN CAPISTRANO FUND 53 - SUCCESSOR AGENCY NON-HOUSING BONDS FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 121,259$ 11,259$ 21,259$ 26,259$ 26,259$ 26,259$ 26,259$ 26,259$ REVENUES Interest 10,000 10,000 5,000 - - - - - TOTAL - PROJECTED REVENUES AND OTHER SOURCES 10,000$ 10,000$ 5,000$ -$ -$ -$ -$ -$ TOTAL REVENUE AVAILABLE 131,259$ 21,259$ 26,259$ 26,259$ 26,259$ 26,259$ 26,259$ 26,259$ EXPENDITURES 14106-Verdugo Street Beautification Project 120,000 - - - - - - - TOTAL EXPENDITURES 120,000$ -$ -$ -$ -$ -$ -$ -$ ENDING FUND BALANCE 11,259$ 21,259$ 26,259$ 26,259$ 26,259$ 26,259$ 26,259$ 26,259$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 17 of 23 CITY OF SAN JUAN CAPISTRANO FUND 63 - DOMESTIC WATER CAPITAL REPLACEMENT FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 331,225$ 1,268,225$ 505,225$ 497,225$ 1,482,225$ 2,187,225$ 1,137,225$ 1,277,225$ REVENUES Transfer In - Domestic Water Operations (2)2,000,000 2,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,655,000 3,655,000 Interest 12,000 12,000 12,000 20,000 20,000 20,000 20,000 20,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 2,012,000$ 2,012,000$ 3,012,000$ 3,020,000$ 3,020,000$ 3,020,000$ 3,675,000$ 3,675,000$ TOTAL REVENUE AVAILABLE 2,343,225$ 3,280,225$ 3,517,225$ 3,517,225$ 4,502,225$ 5,207,225$ 4,812,225$ 4,952,225$ EXPENDITURES 08801-Joint Regional Water Supply System (JRWSS) - - - - 505,000 100,000 100,000 - Capital Replacements 17802-760S Zone Pump Station Discharge Line Replacement - 800,000 800,000 - - - - - 17806-Water Facility Control Systems 180,000 180,000 180,000 180,000 180,000 - - - 17807-Well Facility Replacement Program 135,000 135,000 90,000 135,000 90,000 90,000 135,000 - 19803- GWRP Clear Well Replacement - - 250,000 - - - - - 19804-Pump Station Component Replacements 440,000 460,000 480,000 500,000 540,000 580,000 - - 19805-Eastern Transmission System Repairs 100,000 200,000 220,000 220,000 - - - - 20801-System Repairs and Upgrade of Appurtenances 100,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 - 20802-Safety Access Stair and Platform System 120,000 - - - - - - - xxxxx-SJ Hills Greens and Estates Pipeline Replacement - - - - - 2,300,000 2,300,000 - TOTAL EXPENDITURES 1,075,000$ 2,775,000$ 3,020,000$ 2,035,000$ 2,315,000$ 4,070,000$ 3,535,000$ -$ ENDING FUND BALANCE 1,268,225$ 505,225$ 497,225$ 1,482,225$ 2,187,225$ 1,137,225$ 1,277,225$ 4,952,225$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. (2) The Water Capital Replacement Program will require additional funding from water ratepayers in the City's future rate study to meet the capital needs of the City's water system.EXHIBIT A - Page 18 of 23 CITY OF SAN JUAN CAPISTRANO FUND 64 - DOMESTIC WATER CAPITAL IMPROVEMENT FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 744,501$ 1,018,501$ 3,020,501$ 5,862,501$ 7,811,501$ 8,378,501$ 8,177,501$ 7,537,501$ REVENUES Water Capital Improvement Charge 206,000 614,000 865,000 772,000 378,000 161,000 35,000 9,000 Water Capacity Charge 268,000 799,000 1,123,000 1,004,000 492,000 209,000 46,000 12,000 Water Storage Fees 260,000 774,000 1,039,000 943,000 467,000 199,000 49,000 11,000 Interest 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 749,000$ 2,202,000$ 3,042,000$ 2,734,000$ 1,352,000$ 584,000$ 145,000$ 47,000$ TOTAL REVENUE AVAILABLE 1,493,501$ 3,220,501$ 6,062,501$ 8,596,501$ 9,163,501$ 8,962,501$ 8,322,501$ 7,584,501$ EXPENDITURES 17801-San Juan Hills Greens Cathodic Protection System 275,000 - - - - - - - 17803-Valve Insertion Program 200,000 200,000 200,000 200,000 200,000 200,000 200,000 - xxxxx-Groundwater Recharge with Storm Water - - - 585,000 585,000 585,000 585,000 - TOTAL EXPENDITURES 475,000$ 200,000$ 200,000$ 785,000$ 785,000$ 785,000$ 785,000$ -$ ENDING FUND BALANCE 1,018,501$ 3,020,501$ 5,862,501$ 7,811,501$ 8,378,501$ 8,177,501$ 7,537,501$ 7,584,501$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 19 of 23 CITY OF SAN JUAN CAPISTRANO FUND 65 - NON-POTABLE WATER CAPITAL IMPROVEMENTS FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 978,017$ 1,570,657$ 1,711,657$ 646,657$ 902,657$ 1,582,657$ 2,282,657$ 2,982,657$ REVENUES Water Capacity Charge 182,000 180,000 245,000 83,000 - - - - Grants-MWDOC - - - - - - - - Interest 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Transfer In - Non-Potable Water Operations 599,640 800,000 900,000 800,000 800,000 800,000 800,000 800,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 782,640$ 981,000$ 1,146,000$ 884,000$ 801,000$ 801,000$ 801,000$ 801,000$ TOTAL REVENUE AVAILABLE 1,760,657$ 2,551,657$ 2,857,657$ 1,530,657$ 1,703,657$ 2,383,657$ 3,083,657$ 3,783,657$ EXPENDITURES xx601-Annual Recycled Water Service Conversions Project 170,000 170,000 170,000 170,000 - - - - 17601-Trampas Canyon Recycled Water Reservoir - 10,000 101,000 101,000 101,000 101,000 101,000 - 17806-Water Facility Control Systems 20,000 20,000 20,000 20,000 20,000 - - - 18601-Calle Arroyo Recycled Pipeline - 475,000 1,820,000 337,000 - - - - xxxxx-Recycled Water Master Plan - 165,000 100,000 - - - - - TOTAL EXPENDITURES 190,000$ 840,000$ 2,211,000$ 628,000$ 121,000$ 101,000$ 101,000$ -$ ENDING FUND BALANCE 1,570,657$ 1,711,657$ 646,657$ 902,657$ 1,582,657$ 2,282,657$ 2,982,657$ 3,783,657$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 20 of 23 CITY OF SAN JUAN CAPISTRANO FUND 71 - SEWER CAPITAL REPLACEMENT FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 1,080,542$ 945,542$ 593,542$ 777,542$ 1,444,542$ 1,601,542$ 1,398,542$ 1,408,542$ REVENUES Transfer In - Sewer Enterprise Operations 1,500,000 1,995,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 Interest 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 1,515,000$ 2,010,000$ 1,515,000$ 1,515,000$ 1,515,000$ 1,515,000$ 1,515,000$ 1,515,000$ TOTAL REVENUE AVAILABLE 2,595,542$ 2,955,542$ 2,108,542$ 2,292,542$ 2,959,542$ 3,116,542$ 2,913,542$ 2,923,542$ EXPENDITURES XX701-Annual Sewer Replacement Program 400,000 550,000 550,000 600,000 600,000 600,000 600,000 - 07701-South Orange County Wastewater Authority 1,250,000 1,812,000 781,000 223,000 738,000 1,118,000 905,000 - PC#2 & #5 Rehabilitation - 08701-Food, Oils & Grease (FOG) Interceptor Program - - - 25,000 20,000 - - - TOTAL EXPENDITURES 1,650,000$ 2,362,000$ 1,331,000$ 848,000$ 1,358,000$ 1,718,000$ 1,505,000$ -$ ENDING FUND BALANCE 945,542$ 593,542$ 777,542$ 1,444,542$ 1,601,542$ 1,398,542$ 1,408,542$ 2,923,542$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 21 of 23 CITY OF SAN JUAN CAPISTRANO FUND 72 - SEWER CAPITAL IMPROVEMENT FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE 4,111,580$ 2,742,080$ 2,275,080$ 2,363,080$ 2,919,080$ 3,140,080$ 3,288,080$ 3,366,080$ REVENUES Sewer Connection Fees 1,193,000 1,296,000 1,538,000 1,425,000 776,000 336,000 167,000 13,000$ Loan Repayment from Water Operations Fund 320,000 - - - - - - - Loan Repayment from Successor Agency 240,000 - - - - - - - Loan Interest 2,500 - - - - - - - Investment Interest 25,000 25,000 25,000 25,000 25,000 12,000 6,000 3,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 1,780,500$ 1,321,000$ 1,563,000$ 1,450,000$ 801,000$ 348,000$ 173,000$ 16,000$ TOTAL REVENUE AVAILABLE 5,892,080$ 4,063,080$ 3,838,080$ 3,813,080$ 3,720,080$ 3,488,080$ 3,461,080$ 3,382,080$ EXPENDITURES 07701-South Orange County Wastewater Authority 3,150,000 1,788,000 1,475,000 894,000 580,000 200,000 95,000 - PC#2 & #5 Rehabilitation TOTAL EXPENDITURES 3,150,000$ 1,788,000$ 1,475,000$ 894,000$ 580,000$ 200,000$ 95,000$ -$ ENDING FUND BALANCE 2,742,080$ 2,275,080$ 2,363,080$ 2,919,080$ 3,140,080$ 3,288,080$ 3,366,080$ 3,382,080$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 22 of 23 CITY OF SAN JUAN CAPISTRANO FUND 81 - FACILITIES OPERATIONS FUND FISCAL YEAR 2020/21 AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 BEGINNING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$ REVENUES Current Year Project Funding 455,345 152,000 152,000 152,000 152,000 152,000 152,000 152,000 TOTAL - PROJECTED REVENUES AND OTHER SOURCES 455,345$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ TOTAL REVENUE AVAILABLE 455,345$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ EXPENDITURES 15306-ADA Self Evaluation and Transition Plan 455,345 152,000 152,000 152,000 152,000 152,000 152,000 152,000 TOTAL EXPENDITURES 455,345$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ ENDING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$ (1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 23 of 23 New Capital Improvement Projects EXHIBIT B - Page 1 of 22 TTraannsppor   rta   atioonn EXHIBIT B - Page 2 of 22 PROJECT LOCATION: CIP FACTS: Council District:2 New or Continuing:New  Current Project Status:Not Started Managing Department:Public Works  Project Type:Transportation Annual Operating Impact:None Project Manager:Paul Meshkin PRIOR YEAR Life to Date Budget (through Dec. 2019) ‐$            Life to Date Actual Expenditures (through Dec. 2019) ‐$            FY 18‐19 Budget ‐$            FY 18‐19 Actuals ‐$            FUTURE FINANCIAL REQUIREMENTS   FY 20‐21     FY 21‐22    FY 22‐23    FY 23‐24    FY 24‐25    FY 25‐26     FY 26‐27   Pre‐Design/Study Environmental (CEQA) Right of Way Acquisition Final Design 175,000$      Utility Relocation Construction (includes contingencies)887,000$     713,000$          Construction Management Services 115,000$          Other Costs TOTAL FUNDING ‐$            1,062,000$  828,000$         ‐$‐$          ‐$           ‐$            FUNDING SOURCE 6 ‐ RMRA 581,000$     159,000$          17 ‐ Gas Tax Fund 130,000$     128,000$          32 ‐ Measure M 351,000$     541,000$          TOTAL FUNDING ‐$            1,062,000$  828,000$         ‐$‐$          ‐$           ‐$            City of San Juan Capistrano CIP#XXXXX - MISSION SPRING STREETS PAVEMENT REHABILITATION This project continues the City's pavement rehabilitation efforts for local streets pursuant to the requirements of the Orange County Transportation Authority (OCTA) Measure M Agreement and in accordance with the 2017 Citywide Pavement Management Program (PMP) Final Report. The following local streets within the Mission Spring community  areprogrammedtobedesignedinFY21‐22andbe completed in Fiscal Year 22‐23: Avenida Siega, Via Errecarte, Paseo Boscana, Via Estanaga, Via Anzar, Via Ordaz, and Calle arroyo from Avenida Siega to Paseo Valencia pending sufficient funding availability.Project scope  includes pavement rehabilitation, construction of ADA compliant curb ramps, repair and reconstruction of damaged curbs and gutters, new roadway striping . The projected service life for this project is 20 years. PROJECT DESCRIPTION: EXHIBIT B - Page 3 of 22 PROJECT LOCATION: CIP FACTS: Council District:3 New or Continuing:New  Current Project Status:Not Started  Managing Department:Public Works  Project Type:Transportation Annual Operating Impact:None Project Manager:Paul Meshkin PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$             Life to Date Actual Expenditures (through Dec. 2019)‐$             FY 18‐19 Budget ‐$             FY 18‐19 Actuals ‐$             FUTURE FINANCIAL REQUIREMENTS    FY 20‐21       FY 21‐22      FY 22‐23      FY 23‐24      FY 24‐25      FY 25‐26       FY 26‐27    Pre‐Design/Study Environmental (CEQA) Right of Way Acquisition Final Design 175,000$      Utility Relocation Construction (includes contingencies)525,000$     600,000$     518,000$      Construction Management Services 100,000      50,000$        Other Costs TOTAL FUNDING ‐$            ‐$           700,000$     700,000$     568,000$     ‐$            ‐$             FUNDING SOURCE 6‐RMRA 500,000$     500,000$     258,000$      17‐ Gas Tax Fund 200,000$     50,000$       60,000$        32‐ Measure M 150,000$     250,000$      TOTAL FUNDING ‐$            ‐$           700,000$     700,000$     568,000$     ‐$            ‐$             City of San Juan Capistrano CIP#XXXXX - SUN RANCH STREETS PAVEMENT REHABILITATION This project continues the City's pavement rehabilitation efforts for local streets pursuant to the requirements of the Orange County Transportation Authority (OCTA) Measure M Agreement and in accordance with the 2017 Citywide Pavement Management Program (PMP) Final Report. The following local streets within the Sun Ranch communityareprogrammedtobeindesigninFY22‐23 and be constructed and completed in Fiscal Year 23‐24:  Calle Aspero, Peppertree Bend, Paseo De Elena, Aguacate Rd., Paseo Terraza, Via Carlos, and Via Alicia. Project scope includes pavement rehabilitation, construction of ADA compliant curb ramps, repair and reconstruction of damaged curbs and gutters, new roadway striping. The projected service life for this project is 20 years. PROJECT DESCRIPTION: EXHIBIT B - Page 4 of 22 PROJECT LOCATION: CIP FACTS: Council District:1 New or Continuing:New  Current Project Status:Not Started Managing Department:Public Works  Project Type:Transportation Annual Operating Impact:None Project Manager:Paul Meshkin PRIOR YEAR Life to Date Budget (through Dec. 2019) ‐$             Life to Date Actual Expenditures (through Dec. 2019) ‐$             FY 18‐19 Budget ‐$             FY 18‐19 Actuals ‐$             FUTURE FINANCIAL REQUIREMENTS     FY 20‐21         FY 21‐22        FY 22‐23        FY 23‐24      FY 24‐25        FY 25‐26         FY 26‐27     Pre‐Design/Study Environmental (CEQA) Right of Way Acquisition Final Design 200,000$      Utility Relocation Construction (includes contingencies) 455,000$      1,028,000$  547,000$      Construction Management Services 238,000$      Other Costs TOTAL FUNDING ‐$             ‐$            ‐$                  655,000$     1,028,000$ 785,000$     ‐$                    FUNDING SOURCE 6 ‐ RMRA 333,000$     300,000$      17 ‐ Gas Tax Fund 360,000$     375,000$     100,000$      32 ‐ Measure M 295,000$     320,000$     385,000$      TOTAL FUNDING ‐$            ‐$            ‐$                  655,000$     1,028,000$ 785,000$      City of San Juan Capistrano CIP#XXXXX - VILLAGE SAN JUAN AND CASITAS CAPISTRANO STREETS The project continues the City's pavement rehabilitation efforts for local streets pursuant to the requirements of the Orange County Transportation Authority (OCTA) Measure M Agreement and in accordance with the 2017 Citywide Pavement Management Program (PMP) Final Report. Due to funding shortfall this project can be implemented in the FY 2024‐25 at the earliest when sufficient fund has been collected to cover the project's expected cost. The following local streets within the Village San Juan and Casitas Capistrano communities are programmed to be completed in Fiscal Year 24‐25: , Village Road, Calle Chueca, Calle Lorenzo, Calle Resplendor, Calle Bonita, Calle Santa Rosalia, Paseo Sereno, Paseo Acacia, Paseo Olivos and Via Los Pajaros.Project scope includes pavement rehabilitation, construction of ADA compliant curb ramps, repair and reconstruction of damaged curbs and gutters, new roadway striping. The projected service life for this project is 20 years. PROJECT DESCRIPTION: PAVEMENT REHABILITATION EXHIBIT B - Page 5 of 22 PROJECT LOCATION: CIP FACTS: Council District 2 New or Continuing:New Current Project Status:Not Started Managing Department:Public Works Project Type:Transportation Annual Operating Impact:None Project Manager:Paul Meshkin PRIOR YEAR Life to Date Budget (through Dec. 2019) ‐$   Life to Date Actual Expenditures (through Dec. 2019)‐$   FY 18‐19 Budget ‐$   FY 18‐19 Actuals ‐$   FUTURE FINANCIAL REQUIREMENTS    FY 20‐21       FY 21‐22      FY 22‐23      FY 23‐24      FY 24‐25      FY 25‐26       FY 26‐27    Pre‐Design/Study Environmental (CEQA) Right of Way Acquisition Final Design 150,000$         Utility Relocation Construction (includes contingencies)130,000$        980,000$          750,000$             Construction Management Services 200,000$             Other Costs TOTAL FUNDING ‐$                 ‐$  ‐$280,000$        980,000$          950,000$             FUNDING SOURCE 17‐ Gas Tax Fund 280,000$        391,000$          200,000$             6‐RMRA 339,000$          300,000$             32‐ Measure M 250,000$          450,000$             TOTAL FUNDING ‐$                 ‐$  ‐$‐$280,000$        980,000$          950,000$             City of San Juan Capistrano CIP#XX105 - MISSION CREEK STREETS PAVEMENT REHABILITATION The project continues the City's pavement rehabilitation efforts for local streets pursuant to the requirements of the Orange County Transportation Authority (OCTA) Measure M Agreement and in accordance with the 2017 Citywide Pavement Management Program (PMP) Final Report. Due to funding shortfall this project can be implemented in the FY 2025‐26 at the earliest when sufficient fund has been collected to cover the project's expected cost. The following local streets within the Mission Creek community are programmed to be completed in Fiscal Year 25‐26: Paseo Valencia, Via Cristal, Via Solana, Via Cordova, Calle Raquel, Via Rubi, Via Perla, and Calle arroyo from Paseo Valencia to Via Cordova.Project scope includes pavement rehabilitation, construction of ADA compliant curb ramps, repair and reconstruction of damaged curbs and gutters, new roadway striping .  The projected service life for this project is 20 years. PROJECT DESCRIPTION: EXHIBIT B - Page 6 of 22 PROJECT LOCATION: CIP FACTS: Council District: CITIWIDE New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:TRANSPORTATION Annual Operating Impact: Project Manager:ALVAREZ/MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study Environmental (CEQA) Right of Way Acquisition Final Design 4,500$                Utility Relocation Construction (includes contingencies)40,000$              Construction Management Services 5,500$                Other Costs TOTAL FUNDING ‐$               50,000$             ‐$                ‐$                  ‐$               ‐$                ‐$                   FUNDING SOURCE FUND 17 ‐ Gas Tax Fund 50,000$              TOTAL FUNDING ‐$               50,000$             ‐$                ‐$                  ‐$               ‐$                ‐$                   City of San Juan Capistrano CIP#XXXXX - RAPID FLASHING BEACON The City currently has in‐pavement crosswalk lights at Camino Capistrano and Forster Street in the downtown, and at Camino Del Avion and Avenida Descanso near Marco Forster Middle and Del Obispo Elementary Schools. Over the years, the in‐pavement crosswalk lights have required considerable maintenance due to age. This project is to replace the existing in‐pavement crosswalk lights with rapid flashing beacons that are more visible to motorists and less costly to maintain. The City has one rapid flashing beacon on Stallion Ridge at the San Juan HillsHigh School entrance. PROJECT DESCRIPTION: EXHIBIT B - Page 7 of 22 PROJECT LOCATION: CIP FACTS: Council District: 5 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:TRANSPORTATION Annual Operating Impact: Project Manager:ALVAREZ/MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study Environmental (CEQA)1,000$                 Right of Way Acquisition Final Design 2,000$                 Utility Relocation Construction (includes contingencies)17,000$               Construction Management Services 2,000$                 Other Costs TOTAL FUNDING ‐$               ‐$                 ‐$                ‐$‐$               ‐$                22,000$               FUNDING SOURCE FUND 17 ‐ Gas Tax Fund 22,000$               TOTAL FUNDING ‐$               ‐$                 ‐$                ‐$‐$               ‐$                22,000$               City of San Juan Capistrano CIP#XXXXX - SPEED ADVISORY SIGN The City has received numerous requests from Casa de Ama to install speed advisory signs due to speeding on Calle Arroyo just west of Rancho Viejo Road.  Solar‐powered signs would be installed in both directions that display thespeedof the approaching vehicles and would flash if the speed exceeds the posted speed limit. PROJECT DESCRIPTION: EXHIBIT B - Page 8 of 22 PROJECT LOCATION: CIP FACTS: Council District: 4 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:TRANSPORTATION Annual Operating Impact: Project Manager:ALVAREZ/MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study 10,000$               Environmental (CEQA)2,500$                 Right of Way Acquisition Final Design 35,000$               Utility Relocation Construction (includes contingencies)400,000$             Construction Management Services 52,500$               Other Costs TOTAL FUNDING ‐$               ‐$                 ‐$                500,000$            ‐$               ‐$                ‐$                   FUNDING SOURCE FUND 32 ‐ Measure M 100,000$             CTFP Grant 400,000$             TOTAL FUNDING ‐$               ‐$                 ‐$                500,000$            ‐$               ‐$                ‐$                   City of San Juan Capistrano CIP#XXXXX - TRAFFIC SIGNAL SYNCHRONIZATION Del Obispo Street between the I‐5 freeway and Alipaz Street carries significant traffic volumes. This project will install fiber optics to better synchronize the traffic signals and provides a new monitoring system to adjust traffic signals remotely and record data such as speed and volume. PROJECT DESCRIPTION: EXHIBIT B - Page 9 of 22 PROJECT LOCATION: CIP FACTS: Council District: 1 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:TRANSPORTATION Annual Operating Impact: Project Manager:PAUL MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study 5,000$                 Environmental (CEQA)5,000$                 Right of Way Acquisition Final Design 25,000$               Utility Relocation 1,000$                 Construction (includes contingencies)44,000$               Construction Management Services Other Costs TOTAL FUNDING ‐$               ‐$                 ‐$                ‐$‐$               ‐$                80,000$               FUNDING SOURCE Fund 32 ‐ Measure M 80,000$               TOTAL FUNDING ‐$               ‐$                 ‐$                ‐$‐$               ‐$                80,000$               City of San Juan Capistrano CIP#XXXXX - NEW TRAFFIC SIGNAL RANCHO VIEJO AT HIGHLAND A recent study conducted by Public Works Engineering staff, found that some traffic warrants were met to install a traffic signal at the intersection ofRancho Viejo Road and Highland Drive. A complaint from a resident informed the City that during the morning and afternoon peak hours (during school days), it is difficult to turn left from westbound Highland Drive, and to turn left from southbound Rancho Viejo Road. PROJECT DESCRIPTION: EXHIBIT B - Page 10 of 22 PROJECT LOCATION: CIP FACTS: Council District: 5 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:TRANSPORTATION Annual Operating Impact: Project Manager:ALVAREZ/MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study 5,000$              Environmental (CEQA)5,000$              Right of Way Acquisition Final Design 22,500$            Utility Relocation 10,000$            Construction (includes contingencies)471,000$          Construction Management Services 45,000$            Other Costs TOTAL FUNDING 558,500$         ‐$                 ‐$                ‐$‐$               ‐$                ‐$                   FUNDING SOURCE FUND 18 ‐ CCFP 558,500$          TOTAL FUNDING 558,500$         ‐$                 ‐$                ‐$‐$               ‐$                ‐$                   City of San Juan Capistrano CIP#XXXXX - STONEHILL DR. TRAFFIC SIGNAL AT LOWER ROSAN This traffic signal would be installed on Stonehill Drive at the Lower Rosan Driveway when the land is developed to enhance traffic safety. The proposed traffic signal will be synchronized with the signal at Stonehill Drive and Camino Capistrano to improve traffic flow. PROJECT DESCRIPTION: EXHIBIT B - Page 11 of 22 PROJECT LOCATION: CIP FACTS: Council District:2 & 5 New or Continuing:NEW Current Project Status:PRE‐DESIGN Managing Department:PW Project Type:TRANSPORTATION Annual Operating Impact: Project Manager:STEVE MAY PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study Environmental (CEQA) Right of Way Acquisition Final Design 7,000,000$      Utility Relocation Construction (includes contingencies) Construction Management Services Other Costs TOTAL FUNDING 7,000,000$     ‐$ ‐$‐$‐$‐$‐$  5,250,000$      1,500,000$      FUNDING SOURCE Arteria Capacity Enhancement (ACE) Grant Developer Other 250,000$          TOTAL FUNDING 7,000,000$     ‐$ ‐$‐$‐$‐$‐$  City of San Juan Capistrano CIP#XXXXX - ORTEGA HIGHWAY IMPROVEMENTS PROJECT Ortega Highway is planned to be widened to four lanes, two in each direction, between Calle Entradero and the easterly City limit. The widening project includes sidewalks, bike lanes, streetlights, sound walls, retaining walls, drainage facilities, landscaping, and a traffic signal at the entrance to the Hunt Club/Via Cordova. Although, Caltrans is the lead agency, the City and representatives from the Hunt Club, per the settlement agreement with Caltrans, will review provide input for the landscaping and walls to be constructed. These funds are for the Design Phase.  Construction is estimated to cost between $70 and $80 million dollars.    PROJECT DESCRIPTION: EXHIBIT B - Page 12 of 22 OOp Pa & en ark & n S ks Spa   acee EXHIBIT B - Page 13 of 22 PROJECT LOCATION: CIP FACTS: Council District: 3 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:FACILITIES Annual Operating Impact: Project Manager:PAUL MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study 15,000$              Environmental (CEQA)40,000$              Right of Way Acquisition Final Design 200,000$           Utility Relocation 50,000$              Construction (includes contingencies)2,945,000$        Construction Management Services 249,956$           Other Costs TOTAL FUNDING ‐$                3,499,956$       ‐$                ‐$                  ‐$               ‐$                ‐$                   FUNDING SOURCE FUND 11 3,312,200$        FUND 52 187,756$           TOTAL FUNDING ‐$                3,499,956$       ‐$                ‐$                  ‐$               ‐$                ‐$                   City of San Juan Capistrano CIP#XXXXX - SKATEBOARD PARK This project is currently in the conceptual phase; a possible location for the proposed park is near the Sports Park facility and/or on the Kinoshita/Ecology Center Farm site. The Skate Park would include hardscape construction, building and electrical improvements, skate elements, skatable art, landscaping,trash receptacles, benches, fencing, gates, and regulatory signage. Cost estimate range form 2.8 – 3.3 million dollars PROJECT DESCRIPTION: EXHIBIT B - Page 14 of 22 PROJECT LOCATION: CIP FACTS: Council District: 1 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:FACILITIES Annual Operating Impact: Project Manager:PAUL MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study 5,000$                Environmental (CEQA)5,000$                Right of Way Acquisition Final Design 10,000$              Utility Relocation Construction (includes contingencies)210,000$          1,170,000         Construction Management Services 50,000$             Other Costs TOTAL FUNDING ‐$               230,000$          1,220,000$      ‐$                  ‐$               ‐$                ‐$                   FUNDING SOURCE FUND 11 230,000$          1,220,000$       TOTAL FUNDING ‐$               230,000$          1,220,000$      ‐$                  ‐$               ‐$                ‐$                   City of San Juan Capistrano CIP#XXXXX - STONEFIELD PARK SYNTHETIC TURF Stone Field Park is located at the southeast corner of La Zanja Street and Camino Capistrano. The park consists of one full‐sized regulation soccer field (approximately 100 yards long by 60 yards wide) and is heavily utilized by both youth and adult soccer groups, as well as the adjacent neighborhood communities. This project will remove and replace the existing natural turf playing surface with synthetic turf material. The Project also includes the installation of a new drainage system for the artificial playing surface,shade structures for players and spectators, and new soccer field lightning to maximize hours of play and accessibility to the public.  PROJECT DESCRIPTION: EXHIBIT B - Page 15 of 22 PROJECT LOCATION: CIP FACTS: Council District: 3 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:FACILITIES Annual Operating Impact: Project Manager:PAUL MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study Environmental (CEQA)10,000$             Right of Way Acquisition Final Design 25,000$             Utility Relocation Construction (includes contingencies)715,000$         200,000$             Construction Management Services 45,000$               Other Costs TOTAL FUNDING ‐$               ‐$                 750,000$         245,000$            ‐$               ‐$                ‐$                   FUNDING SOURCE FUND 11 ‐ Park 750,000$         245,000$             TOTAL FUNDING ‐$               ‐$                 750,000$         245,000$            ‐$               ‐$                ‐$                   City of San Juan Capistrano CIP#XXXXX - SPORTS PARK TURF IMPROVEMENTS Situated adjacent the City’s Community and Senior Center, Sports Park is located at the northeast corner of Camino Del Avion and Via Positiva and includes four soccer fields and three baseball/softball fields. This project consists of removing and replacing approximately 436,000 square feet of natural turf material with new sod, soil amendments, and irrigation. Sports Park was constructed in 1998 and experiences heavy usage throughout the year including but not limited to winter and spring Little League Baseball, AYSO youth soccer, various summer camps, 4th of July Festivities, Summer Carnival(s), and the Annual Rotary Car Show etc. PROJECT DESCRIPTION: EXHIBIT B - Page 16 of 22 PROJECT LOCATION: CIP FACTS: Council District: 3 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:FACILITIES Annual Operating Impact: Project Manager:PAUL MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study 5,000$               Environmental (CEQA)5,000$               Right of Way Acquisition Final Design 25,000$             Utility Relocation Construction (includes contingencies)145,000$         300,000$             Construction Management Services 20,000$               Other Costs TOTAL FUNDING ‐$               ‐$                 180,000$         320,000$            ‐$               ‐$                ‐$                   FUNDING SOURCE FUND 11 180,000$         320,000$             TOTAL FUNDING ‐$               ‐$                 180,000$         320,000$            ‐$               ‐$                ‐$                   City of San Juan Capistrano CIP#XXXXX - LIGHTING IMPROVEMENTS SOCCER FIELDS Situated adjacent the City’s Community and Senior Center, Sports Park is located at the northeast corner of Camino Del Avion and Via Positiva, and includes four soccer fields and three baseball/softball fields. This project consists of installing soccer field lights to enhance all fields, with new light poles and lightingproposed on/adjacent fields 2 and 3.   PROJECT DESCRIPTION: EXHIBIT B - Page 17 of 22 PROJECT LOCATION: CIP FACTS: Council District: 2 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:PARK Annual Operating Impact: Project Manager:PAUL MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study 1,500$                Environmental (CEQA) Right of Way Acquisition Final Design 4,000$                Utility Relocation Construction (includes contingencies)103,500$           Construction Management Services 6,000$                Other Costs TOTAL FUNDING ‐$               115,000$          ‐$                ‐$                  ‐$               ‐$                ‐$                   FUNDING SOURCE FUND 11 115,000$           TOTAL FUNDING ‐$               115,000$          ‐$                ‐$                  ‐$               ‐$                ‐$                   City of San Juan Capistrano CIP#XXXXX - COOK-LA NOVIA PICKLEBALL COURT This project will reconstruct and reconfigure the existing volleyball and basketball courts to accommodate construction of 3 pickleball courts in the Cook La Novia Park. The Project scope will include installation of new chain link fencingalong with windscreens and seating area. The estimated Project cost is $115,000 which covers design and construction phase. PROJECT DESCRIPTION: EXHIBIT B - Page 18 of 22 Buildings & Facilities PROJECT LOCATION: CIP FACTS: Council District: 4 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:PARK AND OPEN SPACE Annual Operating Impact: Project Manager:PAUL MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study Environmental (CEQA)5,000$                 Right of Way Acquisition Final Design 5,000$                 Utility Relocation Construction (includes contingencies)165,000$             Construction Management Services 5,000$                 Other Costs TOTAL FUNDING ‐$               ‐$                 ‐$                180,000$            ‐$               ‐$                ‐$                   FUNDING SOURCE FUND 11 ‐ Park 180,000$             TOTAL FUNDING ‐$               ‐$                 ‐$                180,000$            ‐$               ‐$                ‐$                   City of San Juan Capistrano CIP#XXXXX - HISTORIC TOWN CENTER PARK STORAGE FACILITY This project will construct a storage facility just east of the stage area atHistoric Town Center Park. Several large City‐sponsored events ‐ including the Christmas Tree Lighting Celebration, Swallows Day Parade, and the Summer Nites Concert Series ‐ occur at HTC park and an on‐site storage facility would provide for amore efficient event coordination. The project involves construction of a concrete slab, floors and walls, roof trusses, sidings, framing, flooring, and shed doors.   PROJECT DESCRIPTION: EXHIBIT B - Page 20 of 22 PROJECT LOCATION: CIP FACTS: Council District: 4 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:FACILITIES Annual Operating Impact:0 Project Manager:PAUL MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study Environmental (CEQA) Right of Way Acquisition Final Design 3,000$                Utility Relocation Construction (includes contingencies)46,500$              Construction Management Services 4,500$                Other Costs TOTAL FUNDING ‐$               54,000$             ‐$                ‐$                  ‐$               ‐$                ‐$                   FUNDING SOURCE FUND 11 54,000$              TOTAL FUNDING ‐$               54,000$             ‐$                ‐$                  ‐$               ‐$                ‐$                   City of San Juan Capistrano CIP#XXXXX - MONTANEZ ADOBE REHABILITATION PROJECT This Project include the following: Field investigation of roof and wood framing; excavation around foundation to determine potential issues with water intrusion; review of internal and external wall and floor cracks; review findings and develop options to mitigate; preparation of construction/bid documents; and, construction and mitigation. PROJECT DESCRIPTION: EXHIBIT B - Page 21 of 22 PROJECT LOCATION: CIP FACTS: Council District: 3 New or Continuing:NEW Current Project Status:PLANNING Managing Department:PW Project Type:FACILITIES Annual Operating Impact:2000 Project Manager:PAUL MESHKIN PRIOR YEAR Life to Date Budget (through Dec. 2019)‐$                  Life to Date Actual Expenditures (through Dec. 2019)‐$                  FY 18‐19 Budget ‐$                  FY 18‐19 Actuals ‐$                  FUTURE FINANCIAL REQUIREMENTS FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 Pre‐Design/Study 2,500$                Environmental (CEQA)2,500$                Right of Way Acquisition Final Design 5,000$                Utility Relocation 5,000$                Construction (includes contingencies)125,000$           Construction Management Services 10,000$              Other Costs TOTAL FUNDING ‐$               150,000$          ‐$                ‐$                  ‐$               ‐$                ‐$                   FUNDING SOURCE FUND 31 ‐ AQMD 150,000$           TOTAL FUNDING ‐$               150,000$          ‐$                ‐$                  ‐$               ‐$                ‐$                   City of San Juan Capistrano CIP#XXXXX - EV CHARGING STATION AT COMMUNITY CENTER This project will construct new Public Electric Vehicle (EV) Charging Stations at the Community Center parking area. The project involves installation of single or multi‐port charging stations with features such as LCD Screens and paymentand data tracking communication. Project scope also includes trenching for conduits installation. The estimated cost for a Level 2 station is up to $15,000 with an estimated annual maintenance cost of up to $500. The estimated cost for Public DC Fast Charging station (Level 3) is between $50,000 to $75,000 and up to $2,000 in annual maintenance cost. PROJECT DESCRIPTION: EXHIBIT B - Page 22 of 22 ATTACHMENT 3 - Page 1 of 7 ATTACHMENT 3 - Page 2 of 7 ATTACHMENT 3 - Page 3 of 7 ATTACHMENT 3 - Page 4 of 7 ATTACHMENT 3 - Page 5 of 7 ATTACHMENT 3 - Page 6 of 7 ATTACHMENT 3 - Page 7 of 7 1 RESOLUTION NO. 20-06-16-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ADOPTING ITS ARTICLE XIIIB APPROPRIATIONS LIMITATION (GANN LIMITATION) FOR FISCAL YEAR 2020-21 WHEREAS, the voters of California on November 6, 1979, added Article XIIIB to the State Constitution placing various limitations on the appropriations of the State and local governments; and, WHEREAS, Article XIIIB provides that the appropriations limitation for the Fiscal Year 2020-21 is calculated by adjusting the base year appropriations of Fiscal Year 1978-79, with changes in California per capita personal income or non-residential assessed valuation and changes in City or County populations, and the recalculations of the appropriations limitation from the 1986-87 fiscal year as stipulated by Proposition 111; and, WHEREAS, the information regarding the change in non-residential assessed valuation due to new construction from the County of Orange is not available until after the establishment of the Fiscal Year 2020-21 appropriations limitation and the City reserves the right to adjust its Fiscal Year 2020-21 limitation as information regarding the change in non-residential assessed valuation due to new construction is made available by the County of Orange; and, WHEREAS, the information necessary for making these adjustments is attached as Exhibit A; and, WHEREAS, the City of San Juan Capistrano has complied with all the provisions of Article XIIIB and amendments thereto per Proposition 111 in determining the appropriations limitation for Fiscal Year 2020-21. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby: 1. Set the appropriations limitation for Fiscal Year 2020-21 at $87,792,480 as shown in attached Exhibit A. 2. Determine that the amount of the appropriations of the City of San Juan Capistrano for Fiscal Year 2020-21 that are subject to the limitation are $21,996,906; and, 3. Declare that the appropriations of the City of San Juan Capistrano for Fiscal Year 2020-21 that are subject to the limitation do not exceed the limitation. ATTACHMENT 4 2 PASSED, APPROVED, AND ADOPTED this 16th day of June 2020. TROY A. BOURNE, MAYOR ATTEST: MARIA MORRIS, CITY CLERK ATTACHMENT 4 EXHIBIT A 2020-21 APPROPRIATION LIMITATION CALCULATION 2020-21 APPROPRIATIONS LIMITATION: 2019-20 Limitation $84,237,651 x Annual adjustment factors: Population increase (for County) 0.47% 1.0047 Inflation charges (California personal income) 3.73% x 1.0373 Combining adjustment factors 1.0422 2018-19 Limitation $87,792,480 APPROPRIATIONS SUBJECT TO LIMITATION AND APPROPRIATIONS MARGIN: Budget appropriation 2020-21 $35,732,581 Less exclusions: Non-proceeds of taxes (13,837,899) Qualified debt services (2,180,660) Qualified capital outlay (1,965,000) Total exclusions (17,983,559) Add change in fund balance 4,247,884 Total appropriations subject to limitation $21,996,906 Appropriations margin $65,795,574 EXHIBIT A 1 RESOLUTION NO. 20-06-16-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA ESTABLISHING THE PROPERTY TAX RATE FOR VOTER-APPROVED BONDED INDEBTEDNESS (OPEN SPACE MEASURE Y) FOR FISCAL YEAR 2020-21 WHEREAS, in the election of November 4, 2008, the voters of the City of San Juan Capistrano approved bonded indebtedness and authorized the City Council of the City of San Juan Capistrano to establish the rate of property tax required to generate an amount of revenue from the tax base to provide sufficient moneys to pay debt service on the voter-approved bonded indebtedness payable during the fiscal year ending June 30, 2021; and, WHEREAS, the total net taxable secured assessed valuation of the City of San Juan Capistrano is estimated to be $8,586,114,918; and, WHEREAS, the total amount of revenue necessary to provide sufficient funds to pay debt service for the fiscal year ending June 30, 2021, is estimated to be $1,843,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Juan Capistrano does hereby: SECTION 1: Set the property tax rate within the City for the City of San Juan Capistrano 2017 Taxable General Obligation Refunding Bonds (Open Space Measure Y) for the fiscal year ending June 30, 2021, at $0.02126 per $100 assessed value. SECTION 2: Authorize and direct the City Manager and the City Treasurer to take any and all actions necessary to ensure that the Auditor-Controller of the County of Orange, California makes this levy and causes to be collected the amounts requested in Section 1 hereof at the time and in the manner of levying other County taxes. These amounts shall be reported separately as remittances are made to the City. SECTION 3: The City Clerk is hereby directed to furnish the Office of the Auditor-Controller, County of Orange, Attn: Yani Painter, Property Tax Section, P.O. Box 567, Santa Ana, CA 92702-0567. ATTACHMENT 5 2 PASSED, APPROVED AND ADOPTED this 16th day of June 2020. TROY A BOURNE, MAYOR ATTEST: ________________________________________ MARIA MORRIS, CITY CLERK ATTACHMENT 5 RESOLUTION NO. 20-06-16-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO AMENDING RESOLUTION 19- 11-05-03, THE CITY’S CLASSIFICATION AND COMPENSATION PLANS, ADDING THE CLASSIFICATION OF FINANCE MANAGER, MAKING THE CLASSIFICATION OF COMMUNITY SERVICES MANAGER AN EXECUTIVE POSITION, ADDING ONE SENIOR MANAGEMENT ANALYST POSITION, AND ELIMINATING THE 3.5% SCHEDULED INCREASE FOR EXECUTIVES WHEREAS, the City Council of the City of San Juan Capistrano is authorized and directed under the City’s Personnel Rules and Regulations to adopt and amend a Personnel Classification and Compensation Plan in order to administer the City’s Personnel Management System; and, WHEREAS, the City desires to amend the Personnel Classification and Compensation Plan related to the Executive staff to reflect the foregoing of the scheduled 3.5% increased beginning July 2020; and, WHEREAS, the City desires to create the classification of Finance Manager and place the position in the Management and Professional Employees Association (MPEA) make the classification of Community Services Manager an Executive-level classification, and add one Senior Management Analyst position; and WHEREAS, the City’s Personnel Rules and Regulations provide that adoption or amendment of the City’s Personnel Classification and Compensation Plans shall be made by resolution of the City Council. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby; amend Resolution No. 19-11-05-03, the City’s Personnel and Classification and Compensation Plans as follows: authorize one Senior Management Analyst position (1FTE); approve the job description of Finance Manager (Exhibit A) and authorize one position (1 FTE) at Grade 67 of the MPEA salary table (Exhibit B); and approve the revised job description of Community Services Manager (Exhibit C) and authorize one position (1 FTE) at Grade 67 of the Executive salary table, which table recognizes the foregoing of the 3.5% salary increase that was scheduled to take effect July 1, 2020 (Exhibit D). APPROVED AND ADOPTED this 16th day of June, 2020. ________________ TROY A. BOURNE, MAYOR ATTACHMENT 6 - Page 1 of 2 ATTEST: _____________________________ MARIA MORRIS, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) I, MARIA MORRIS, appointed City Clerk of the City of San Juan Capistrano, do hereby certify that the foregoing Resolution No. XX was duly adopted by the City Council of the City of San Juan Capistrano at the Regular meeting thereof, held the 16th day of June, 2020, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: _________________________________ MARIA MORRIS, City Clerk ATTACHMENT 6 - Page 2 of 2 CITY OF SAN JUAN CAPISTRANO FINANCE MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist in managing, supervising and coordinating specific functions of the Finance Department, including financial management and/or other assigned functions; to serve as a member of the departmental administrative management team; to coordinate assigned activities with other City departments, divisions, and outside agencies; to provide highly responsible, professional and complex administrative support to the Chief Financial Officer/City Treasurer (CFO). SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the CFO. May exercise direct supervision over management, technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assumes management responsibility for assigned day-to-day services and activities of the Finance Department, including but not limited to general accounting, financial reporting, purchasing, accounts payable, payroll, and budgeting. 2. Provides professional and technical advice, assistance, and support to the CFO on matters related to departmental functions. 3. Manages and participates in the development and implementation of goals, objectives, priorities, policies, and procedures for assigned programs; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures 4. Prepares, coordinates, and reviews the work activities of assigned staff; assigns work activities, projects and programs; coordinates department activities with other City departments and outside agencies and organizations. 5. Oversees and participates in the development and administration of the Finance Department annual budget; forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments. 6. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; evaluates quality of work performed and works with employees to correct deficiencies; implements discipline as needed. 7. Oversees, develops, and administers the City’s annual operating budget, including preparation, revenue forecasting, and review of departmental expenditure forecasts. EXHIBIT A - Page 1 of 3 CITY OF SAN JUAN CAPISTRANO Finance Manager (Continued) 8. May participate in the development of projected utility commodity sales and utility user rates; may provide on-going monitoring, reporting, and recommendations. 9. Participates in major financial projects as assigned; works with assigned tax and bond consultants; issues bonds; prepares related reports. 10. Provides support in the preparation of the City's annual capital improvement budget; calculates available fund balances, prepares budget compilations, reviewing for consistency with operating budget and other master plan documents, and incorporates into the City’s overall budget document. 11. Oversees the preparation the City's annual financial report, including financial statements and statistical information used to identify trends. 12. Manages information system issues related to departmental needs; performs complex and technical accounting and fiscal record management computer system analyses; identifies and analyzes problem areas in general accounting, payroll, and related systems; makes recommendations and assists in implementing accounting system improvements. 13. Conducts a variety of organizational studies and operational studies; recommends modifications to accounting management programs, policies, and procedures, as appropriate. 14. May serve as staff on boards, commissions and committees as assigned; prepares and may present staff reports and other necessary correspondence; provides information to elected officials. 15. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of municipal accounting systems. 16. Responds to public inquiries and complaints; negotiates and resolves sensitive, complex, or controversial issues. 17. Performs related duties and responsibilities as required. QUALIFICATIONS Knowledge of: • Generally accepted accounting principles and auditing standards. • Operational characteristics, services and activities of a municipal accounting program. • Management skills to analyze programs, policies and operational needs. • Principles and practices of program development and administration. • Principles and practices of accounting, budgeting, and auditing. • Principles, practice, and procedures of financial record keeping and reporting. • Principles and practices of automated data systems as applied to accounting and other finance-related applications. • Principles and practices of municipal budget preparation and administration. • Principles of supervision, training and performance evaluation. • Pertinent Federal, State, and local laws, codes and regulations. Skill in: • Managing, supervising and coordinating the work of lower level staff. • Selecting, supervising, training and evaluating staff. • Overseeing and managing operations, services and activities of the Finance Department. EXHIBIT A - Page 2 of 3 CITY OF SAN JUAN CAPISTRANO Finance Manager (Continued) • Developing and administering division goals, objectives and procedures. • Preparing and administering large and complex budgets. • Analyzing and interpreting financial data. • Preparing clear and concise administrative and financial records and reports. • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals. • Researching, analyzing, and evaluating new service delivery methods and techniques. • Interpreting and applying Federal, State and local policies, laws and regulations. • Communicating clearly and concisely, both orally and in writing. • Establishing and maintaining effective working relationships with those contacted in the course of work. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of experience in governmental accounting, finance, and budget development, including two years of administrative and supervisory responsibility. Public sector finance experience at a management level is desirable. Training: Equivalent to a Bachelor’s Degree from an accredited college or university with major course work in accounting, business administration or a related field. Master’s Degree is desirable. EXHIBIT A - Page 3 of 3 CITY OF SAN JUAN CAPISTRANO Effective Date: July 1, 2020Exhibit B Management and Professional Employees AssociationClass Title Grade Step 1 Step 2 Step3 Step 4 Step 5Assistant City Clerk46 5,875 6,168 6,475 6,800 7,140Management Analyst47 6,014 6,315 6,631 6,962 7,310Senior Accountant54 7,130 7,487 7,861 8,254 8,666Systems Business Analyst56 7,512 7,887 8,281 8,695 9,130Senior Financial Analyst56 7,512 7,887 8,281 8,695 9,130Senior Managment Analyst56 7,512 7,887 8,281 8,695 9,130Historic Preservation Manager57 7,699 8,084 8,488 8,912 9,358Senior Planner57 7,699 8,084 8,488 8,912 9,358Executive Services Manager58 7,891 8,286 8,700 9,135 9,592Principal Planner60 8,290 8,705 9,142 9,597 10,078Safety and Emergency Services Manager61 8,499 8,923 9,370 9,837 10,330Senior Engineer62 8,711 9,146 9,604 10,083 10,588Accounting Manager63 8,928 9,375 9,844 10,335 10,852Rate and Administration Manager63 8,928 9,375 9,844 10,335 10,852Public Works Manager63 8,928 9,375 9,844 10,335 10,852Technology Services Manager63 8,928 9,375 9,844 10,335 10,852Senior Civil Engineer64 9,152 9,609 10,090 10,594 11,124Senior Civil Engineer-Environmental Services64 9,152 9,609 10,090 10,594 11,124Economic Development/Redevelopment66 9,616 10,095 10,601 11,130 11,686Building & Code Enforcement Manager67 9,856 10,349 10,865 11,409 11,978Finance Manager67 9,856 10,349 10,865 11,409 11,978Utilities Engineer67 9,856 10,349 10,865 11,409 11,978Assistant Financial Services Director68 10,102 10,606 11,138 11,694 12,279Assistant Public Works Director68 10,102 10,606 11,138 11,694 12,279Assistant Development Services Director68 10,102 10,606 11,138 11,694 12,279Assistant Utilities Director69 10,355 10,872 11,415 11,986 12,586City Engineer75 11,772 12,360 12,979 13,628 14,309Compensation PlanMonthly Salary ScheduleEXHIBIT B - Page 1 of 1 CITY OF SAN JUAN CAPISTRANO COMMUNITY SERVICES MANAGER Class specifications are intended to present a descriptive list of the range of duties performed w i t h in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To manage the planning and coordinating of the activities and operations of the Community Services Department including leisure, human services, cultural activities, senior citizen services and activities, special events, facility rentals, and recreational activities. This is an Executive- level single position classification. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Assistant City Manager. Exercises direct supervision over professional and technical staff. ESSENTIAL FUNCTION STATEMENTS. Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Manages all facets of the Community Services Department, including the operation of the City’s Community Center. 2. Oversees all staff of the Community Services Department; directly supervises professional and technical staff as determined. 3. Researches and writes grant proposals; monitors expenditures; implements and manages programs. 4. Manages and administers consultant contracts; determines scope of work and prepares RFP's and RFQ's, participates in the bidding and selection process; monitors contracts; processes and recommends payments. 5. Serves as staff liaison to City commissions and/or committees, including the Parks, Recreation, Youth and Senior Services, Trails and Equestrian Commission; prepares and presents staff reports to elected and appointed officials. 6. Serves as the appointing authority for all Community Services staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. 7. Develops and implements department goals and objectives; implements approved policies and procedures. 8. Directs, coordinates, and reviews the work plan for assigned programs; meets with staff to identify and resolve problems; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods, and procedures. 9. Prepares and administers the department budget; submits budget recommendations; monitors expenditures and revenues. 10. Oversees the coordination of large special events including logistics, publicity, and sponsorship. 11. Oversees procurement of equipment and supplies as required for assigned programs and activities; confers with management and other public and private agencies in procuring materials and equipment for program use. EXHIBIT C - Page 1 of 3 CITY OF SAN JUAN CAPISTRANO Community Services Manager (Continued) Essential Functions: 12. Assesses and monitors community needs; identifies opportunities for improving service delivery methods and procedures and developing new programs; implements programs or improvements. 13. Coordinates marketing procedures and publicity program events with those of other divisions, outside agencies and organizations; prepares and presents brochures, press releases and related public relations material. 14. Confers with other departments, divisions and outside agencies; identifies and implement programs to meet community needs. 15. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of recreation and human services programming. 16. Performs related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a recreation, leisure and human services program. Principles of supervision, training and performance evaluation. Modern and complex principles and practices of recreation program budgeting, development and administration. Principles and practices of municipal budget preparation and administration. Recent developments, current literature and sources of information related to recreation and human services, planning and administration. Procurement practices related to equipment and supplies. Marketing theories, principles and practices and their application to a wide variety of leisure services. Modern office procedures, methods and equipment including computers. Pertinent Federal, State and local laws, codes and regulations. Skill in: Directing, supervising, organizing, and reviewing the work of professional; technical, and clerical personnel and effectively lead in a team environment. Conflict management. Interpreting and explaining the assigned recreation program policies and procedures. Operating office equipment including computers and supporting word processing and spreadsheet applications. Researching, analyzing, and evaluating new service delivery methods, procedures and techniques. Recommending and implement goals, objectives and practices for providing effective recreation programs. Eliciting community and organizational support for recreation programs. Preparing clear and concise reports. Making public presentations. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. EXHIBIT C - Page 2 of 3 CITY OF SAN JUAN CAPISTRANO Community Services Manager (Continued) Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six years of experience in recreation program development and implementation, including three years of administrative and supervisory responsibility. ꞏ Training: Equivalent to a Bachelor’s degree from an accredited college or university with major course work in recreation administration, physical education, public administration, or a related field, or significant recreation experience that provides the necessary training. License or Certificate Possession of, or ability to obtain, an appropriate valid driver's license. The incumbent is required to attend evening and weekend meetings and activities as needed or required. EXHIBIT C - Page 3 of 3 CITY OF SAN JUAN CAPISTRANO Effective Date: July 1, 2020 Exhibit D Executive Employee Salary Schedule Class Title Grade Step 1 Step 2 Step3 Step 4 Step 5 Community Services Manager 67 9,244 9,705 10,191 10,701 11,237 Human Resources Manager 67 9,244 9,705 10,191 10,701 11,237 Community Services Director 74 11,096 11,651 12,234 12,846 13,488 Development Services Director 78 12,250 12,862 13,507 14,181 14,890 Public Works Director 78 12,250 12,862 13,507 14,181 14,890 Chief Financial Officer 81 13,192 13,852 14,545 15,273 16,035 Assistant City Manager 81 13,192 13,852 14,545 15,273 16,035 City Clerk 10,675 Per Contract City Manager 21,642 Per Contract Compensation Plan Monthly Salary Schedule EXHIBIT D - Page 1 of 1 Page 1 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 FIVE–YEAR AGREEMENT BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND THE COUNTY OF ORANGE THIS AGREEMENT, entered into this First day of May 2020, which date is enumerated for purposes of reference only, by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as “CITY” and the COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter referred to as “COUNTY.” WITNESSETH: WHEREAS, CITY wishes to contract with COUNTY for law enforcement services; and WHEREAS, COUNTY is agreeable to the rendering of such services, as authorized in Government Code Sections 51301 and 55632, on the terms and conditions hereinafter set forth. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: // // // // // // // // // // ATTACHMENT 7 - Page 1 of 34 ATTACHMENT 7 - Page 2 of 34 Page 3 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 A. TERM: The term of this Agreement shall be for five (5) years, commencing July 1, 2020 and terminating June 30, 2025, unless earlier terminated by either party in the manner set forth herein. B. OPTIONAL TERMINATION: COUNTY or CITY may terminate this Agreement, without cause, upon one - hundred and eighty (180) days written notice to the other party. C. REGULAR SERVICES BY COUNTY: 1. COUNTY, through its Sheriff-Coroner and deputies, officers and employees, hereinafter referred to as “SHERIFF,” shall render to CITY law enforcement services as hereinafter provided. Suc h services shall include the enforcement of lawful State statutes and lawful municipal ordinances of CITY other than licensing ordinances. 2. The night, day and evening patrol and supervisory shifts will be established by SHERIFF. Personnel of each shift may work varying and different times and may be deployed to other shifts when, in the opinion of SHERIFF and CITY Manager, the need arises. Any long-term shift deployment change will be reported to the City Council. 3. Each fiscal year, COUNTY shall submit to CITY, in writing, a recommended level of service for the following fiscal year. CITY shall remit to COUNTY, in writing, its response to the recommended level of service. If the parties are unable to agree by June 30 of any fiscal year on the level of serv ice to be provided by COUNTY to CITY or on the amount to be paid by CITY for services to be provided by COUNTY for the following fiscal year, this Agreement will terminate as of September 30 of the following fiscal year. If the parties do not agree by Jun e 30 on the level of service and cost of service for the following fiscal year, between July 1 and September 30 of the following fiscal year, COUNTY will provide the level of service provided ATTACHMENT 7 - Page 3 of 34 Page 4 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 C. REGULAR SERVICES BY COUNTY: (Continued) in the preceding fiscal year, and CITY shall be obligated to pay the costs of such services. The full cost of such services may exceed the cost of similar services provided in the prior fiscal year. 4. The level of service, other than for licensing, to be provided by the COUNTY for the period July 1, 2020 through June 30, 2021, is set forth in Attachment A and incorporated herein by this reference. 5. For any service listed in Attachment A of this Agreement that is provided to CITY at less than 100% of a full-time SHERIFF position, COUNTY retains the option to terminate such service in the event the other city or cities which contract(s) for the balance of the time of the employee providing the service no longer pay(s) for such service and CITY does not request the Agreement be amended to pay 100% of the cost of the employee providing such service. The Maximum Obligation of CITY set forth in Subsection G -2 will be adjusted accordingly. 6. All services contracted for in this Agreement may not be operational on the precise date specified in this Agreement. In those instances, SHERIFF shall notify CITY Manager of the date or dates such service or services are to be implemented. SHERIFF shall reduce the monthly charges to CITY, based on the actual date of implementation of the service or s ervices. Charges shall be reduced on the next monthly billing tendered in accordance with Subsection G-5 of this Agreement. 7. During emergencies, such as a mutual aid situation, SHERIFF will attempt to leave in CITY the Lieutenant in charge of CITY Police S ervices. If SHERIFF determines that the Lieutenant is needed elsewhere, SHERIFF will notify CITY’s Manager within four (4) hours. SHERIFF will return the Lieutenant to CITY as soon as possible once the emergency situation is under control. ATTACHMENT 7 - Page 4 of 34 Page 5 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 C. REGULAR SERVICES BY COUNTY: (Continued) 8. With respect to the licensing ordinances of CITY listed in Attachment B hereto, which is incorporated herein by this reference, SHERIFF shall receive applications for CITY licenses pursuant to said ordinances and complete investigations relating to such applications. Said investigations shall be forwarded to CITY Manager. COUNTY shall not provide any advisory, administrative, hearing or litigation attorney support or services related to licensing. COUNTY shall not provide any administrative or investigatory services related to the licensing ordinances listed in Attachment B, hereto, except the investigations relating to initial applications for which this subsection provides. 9. COUNTY or CITY, upon thirty (30) days notice and mutual written agreement, shall increase or decrease the service levels provided herein, and the obligation of CITY to pay for services shall be concomitantly adjusted. 10. With the limitations set forth below, SHERIFF, on behalf of COUNTY, and CITY Manager, on behalf of CITY, are authorized to execute written amendments to this Agreement to increase or decrease the level of service set forth in Attachment A, when SHERIFF and CITY Manager mutually agree that such increase or decrease in the level of service is ap propriate. Any such amendment to the Agreement shall concomitantly increase or decrease the cost of services payable by CITY set forth in Attachment C and incorporated herein by this reference, and the Maximum Obligation of CITY set forth in Subsection G-2, in accordance with the current year’s COUNTY law enforcement cost study. SHERIFF and CITY Manager shall file copies of any such amendments to this Agreement with the Clerk of COUNTY’s Board of Supervisors and CITY’s Clerk. Amendments to this Agreement executed by SHERIFF and CITY Manager may not, in the aggregate, ATTACHMENT 7 - Page 5 of 34 Page 6 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 C. REGULAR SERVICES BY COUNTY: (Continued) increase or decrease the cost of services payable by CITY by more than one percent (1%) of the total cost originally set forth in Attachment C and the Maximum Obligation originally set forth in Subsection G-2 for FY 2020-21. Prior approval by COUNTY’s Board of Supervisors and CITY’s Council is required before execution of any amendment that brings the aggregate total of changes in costs payable by CITY to more than one percent (1%) of the total cost originally set forth in Attachment C and the Maximum Obligation originally set forth in Subsection G-2 of this Agreement for FY 2020-21. D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: 1. Enhanced services for events on CITY property. At the request of CITY, through its City Manager, SHERIFF may provide enhanced law enforcement services for functions, such as community events, conducted on property that is owned, leased or operated by CITY. SHERIFF shall determi ne personnel and equipment needed for such enhanced services. To the extent the services provided at such events are at a level greater than that specified in Attachment C of this Agreement, CITY shall reimburse COUNTY for such additional services, at an amount computed by SHERIFF, based on the current year's COUNTY law enforcement cost study. The cost of these enhanced services shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. SHERIFF shall bill CITY immediately after each such event. 2. Supplemental services for occasional events operated by private individuals and entities on non-CITY property. At the request of CITY, through its City Manager, and within the limitations set forth in this subsection D -2, SHERIFF may provide supplemental law enforcement services to preserve the peace at special events or occurrences that occur on an occasional basis and are operated by private individuals or private ATTACHMENT 7 - Page 6 of 34 Page 7 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued) entities on non-CITY property. SHERIFF shall determine personnel and equipment needed for such supplemental services, and will provide such supplemental services only if SHERIFF is able to do so without reducing the normal and regular ongoing services that SHERIFF otherwise would provide to CITY pursuant to this Agreement. Such supplemental services shall be provided only by regularly appointed full-time peace officers, at rates of pay governed by a Memorandum of Understanding between COUNTY and the bargaining unit(s) representing the peace officers providing the services. Such supplemental services shall include only law enforcement duties and shall not include services authorized to be provided by a private patrol operator, as defined in Section 7582.1 of the Business and Professions Code. Law enforcement support functions, including, but not limited to, clerical functions and forensic science services, may be performed by non -peace officer personnel if the services do not involve patrol or keeping the peace and are incidental to the provision of law enforcement services. CITY shall reimburse COUNTY its full, actual costs of providing such supplemental services at an amount computed by SHERIFF, based on the current year's COUNTY law enforcement cost study. The cost of these supplemental services shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. SHERIFF shall bill CITY immediately after each such event. 3. Supplemental services for events operated by p ublic entities on non-CITY property. At the request of CITY, through its City Manager, and within the limitations set forth in this subsection D-3, SHERIFF may provide supplemental law enforcement services to preserve the peace at special events or occurrences that occur on an occasional basis and are operated ATTACHMENT 7 - Page 7 of 34 Page 8 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued) by public entities on non-CITY property. SHERIFF shall determine personnel and equipment needed for such supplemental services, and will provide such supplemental services only if SHERIFF is able to do so without reducing services that SHERIFF otherwise would provide to CITY pursuant to this Agreement. CITY shall reimburse COUNTY its full, actual costs of providing such supplemental service s at an amount computed by SHERIFF, based on the current year's COUNTY law enforcement cost study. The cost of these supplemental services shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. SHERIFF shall bill CITY immediately after each such event. 4. Notwithstanding the foregoing, CITY, through its permit process, may utilize the services of SHERIFF at events, for which CITY issues permits, that are operated by private individuals or entities or public entit ies. SHERIFF shall determine personnel and equipment needed for said events. If said events are in addition to the level of services listed in Attachment C of this Agreement, CITY shall reimburse COUNTY for such additional services at an amount computed by SHERIFF, based upon the current year’s COUNTY law enforcement cost study. The cost of these services shall be in addition to the Maximum Obligation of CITY set forth in Subsection G -2 of this Agreement. SHERIFF shall bill CITY immediately after said services are rendered. 5. In accordance with Government Code 51350, COUNTY has adopted Board Resolution 89-1160 which identifies Countywide services, including but not limited to helicopter response. SHERIFF through this contract provides enhanced helicopter response services. The cost of enhanced helicopter response services is included in the cost of services set forth in Attachment A and in the Maximum Obligation of CITY set forth in Subsection G-2. ATTACHMENT 7 - Page 8 of 34 Page 9 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued) COUNTY shall not charge any additional amounts for enhanced helicopter services after the cost of services set forth in Attachment A and in the Maximum Obligation set forth in Subsection G -2 has been established in any fiscal year without written notification to the CITY. E. PATROL VIDEO SYSTEMS: 1. As part of the law enforcement services provided to CITY, COUNTY has provided, or will provide patrol video systems (hereinafter called “PVS”) that will be mounted in the patrol vehicles designated by COUNTY f or use within CITY service area. 2. SHERIFF has the exclusive right to use said PVS for law enforcement services related to this Agreement. 3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition and installation of Patrol Video Systems that are or will be mounted in patrol vehicles assigned to CITY, and b) recurring costs, as deemed necessary by COUNTY, including the costs of maintenance and contributions to a fund for replacement and upgrade of such PVS when they become functionally or technologically obsolete. The costs to be paid by CITY for recurring costs, including maintenance and replacement/upgrade of PVS, are included in the costs set forth in Attachment C and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement unless CITY has already paid such costs. CITY shall not be charged additional amounts for maintenance or replacement/upgrade of said PVS during the period July 1, 20 20 through June 30, 2021. 4. If, following the initial acquisition of PVS referenced above, CITY requires PVS for additional patrol cars designated for use in the CITY service area, COUNTY will purchase said additional PVS. Upon demand by COUNTY, CITY will pay to COUNTY a) the full costs of acquisition and installation of ATTACHMENT 7 - Page 9 of 34 Page 10 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 E. PATROL VIDEO SYSTEMS: (Continued) said additional PVS, and b) the full recurring costs for said PVS, as deemed necessary by COUNTY, including the costs of maintenance, and contributions to a fund for replacement and upgrade of such PVS when they become functionally or technologically obsolete. Said costs related to additional PVS are not included in, and are in addition to, the costs set forth in Attachment A and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. 5. County will replace and/or upgrade PVS as needed. The costs of replacing/upgrade PVS shall be paid by COUNTY from the replacement/upgrade funds to be paid by CITY in accordance with the foregoing. CITY shall not be charged any additional charge to replace or upgrade PVS after the cost of PVS set forth in Attachment C and in Maximum Obligation set forth in G-2 has been established in any fiscal year without written notification to the CITY. F. LICENSING SERVICES BY CITY: Upon receipt from SHERIFF of investigations of applications for licenses referred to in Subsection C-8 of this Agreement, CITY Manager shall determine whether to grant or deny the licenses and will issue the licenses or notify the applicants of denial. CITY shall provide all attorney services related to the granting, denial, revocation and administration of said licenses and the enforcement of CITY ordinances pertaining to said licenses. G. PAYMENT: 1. Pursuant to Government Code Section 51350, CITY agrees to pay to COUNTY the full costs of performing the services mutually agreed upon in this Agreement. The cost of services includes salaries, wages, benefits, mileage, services, supplies, equipment, and divisional, departmental and COUNTY General overhead. ATTACHMENT 7 - Page 10 of 34 Page 11 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 G. PAYMENT: (Continued) 2. Unless the level of service as set forth in Attachment C, is increased or decreased by mutual agreement of the parties, or CITY is required to pay for increases as set forth in Subsection G-3, the Maximum Obligation of CITY for services set forth in Attachment C of this Agreement, other than Licensing Services, to be provided by the COUNTY for the period July 1, 2020 through June 30, 2021 shall be $10,816,378, as set forth in Attachment A. The overtime costs included in the Agreement are only an estimate. COUNTY shall notify CITY of actual overtime worked during each fiscal year. If actual overtime worked is above or below budgeted amounts, billings will be adjusted accordingly at the end of the fiscal year. Actual overtime costs may exceed CITY’s Maximum Obligation. 3a. At the time this Agreement is executed, there may be unresolved issues pertaining to potential changes in salaries and benefits for COUNTY employees. The costs of such potential changes are not included in the FY 2020-21 cost set forth in Attachment C nor in the FY 2020-21 Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. If the changes result in the COUNTY incurring or becoming obligated to pay for increased cost for or on account of personnel whose costs are included in the calculations of costs charged to CITY hereunder, CITY shall pay COUNTY, in addition to the Maximum Obligation set forth in Subsection G -2 of this Agreement, the full costs of said increases to the extent such increases to the extent such increases are attributable to work performed by such personnel during the period July 1, 2020 through June 30, 2021, and CITY’s Maximum Obligation hereunder shall be deemed to have increased accordingly. CITY shall pay COUNTY in full for such increases on a pro - rata basis over the portion of the period between July 1, 2020 and June 30, 2021 remaining after COUNTY notifies CITY that increases are payable. ATTACHMENT 7 - Page 11 of 34 Page 12 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 G. PAYMENT: (Continued) If the changes result in the COUNTY incurring or becoming obligated to pay for decreased costs for or on account of personnel whose costs are included in the calculations of costs charged to CITY hereunder, COUNTY shall reduce the amount owed by the CITY to the extent such decreases are attributable to work performed by such personnel during the period July 1, 2020 through June 30, 2021, and CITY’s Maximum Obligation hereunder shall be deemed to have decreased accordingly. COUNTY shall reduce required payment by CITY in full for such decreases on a pro -rata basis over the portion of the period between July 1, 20 20 and June 30, 2021 remaining after COUNTY notifies CITY that the Maximum Obligation has decreased. 3b. If CITY is required to pay for increases as set forth in Subsection G-3a above, COUNTY, at the request of CITY, will thereafter reduce the level of service to be provided to CITY as set forth in Attachment C of this Agreement to a level that will make the Maximum Obligation of CITY hereunder for the period July 1, 2020 through June 30, 2021 an amount specified by CITY that is equivalent to or higher than the Maxi mum Obligation set forth in Subsection G-2 for said period at the time this Agreement originally was executed. The purpose of such adjustment of service levels will be to give CITY the option of keeping its Maximum Obligation hereunder at the pre-increase level or at any other higher or lower level specified by CITY. In the event of such reduction in level of service and adjustment of costs, the parties shall execute an amendment to this Agreement so providing. Decisions about how to reduce the level of service provided to CITY shall be made by SHERIFF with the approval of CITY. // ATTACHMENT 7 - Page 12 of 34 Page 13 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 G. PAYMENT: (Continued) 4. The Maximum Obligation of CITY for services provided for the 12 -month periods commencing July 1, 2021, 2022, 2023 and 2024, will be determined annually by COUNTY and approved by CITY. 5. COUNTY shall invoice CITY monthly, one-twelfth (1/12) of the Maximum Obligation of CITY. If a determination is made that increases described in Subsection G-2 must be paid, COUNTY thereafter shall include the pro -rata charges for such increases in its monthly invoices to CITY for the balance of the period between July 1, 20 20 and June 30, 2021. 6. CITY shall pay COUNTY in accordance with COUNTY Board of Supervisors’ approved County Billing Policy, which is attached hereto as Attachment D, and incorporated herein by this reference. 7. COUNTY shall charge CITY late payment penalties in accordance with County Billing Policy. 8. As payment for the Licensing Services described in Subsection C -8 of this Agreement, COUNTY shall retain all fees paid by applicants for licenses, pursuant to CITY ordinances listed in Attachment B hereto. Retention of said fees by COUNTY shall constitute payment in full to COUNTY for costs incurred by COUNTY in performing the functions related to licensing described in Subsection C-8; provided, however, that if any of said fees are waived or reduced by CITY, CITY shall pay to COUNTY the difference between the amount of fees retained by COUNTY and the fees that were set forth in the ordinances listed in Attachment B as of July 1, 2020. Should CITY increase the fee schedule for the licensing ordinances set forth in Attachment B, either party shall have the right to seek amendment of this Agreement with respect to the division of the increased fees between CITY and COUNTY. // ATTACHMENT 7 - Page 13 of 34 Page 14 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 G. PAYMENT: (Continued) 9. Fees generated or collected by SHERIFF contract personnel for copying of documents related to the services provided in this Agreement will be at COUNTY-established rates and will be credited to CITY on an annual basis. 10. Narcotic asset forfeitures will be handled pursuant to Attachment E hereto, which is incorporated herein by this reference. H. NOTICES: 1. Except for the notices provided for in Subsection 2 of this Section, all notices authorized or required by this Agreemen t shall be effective when written and deposited in the United States mail, first class postage prepaid and addressed as follows: CITY: ATTN: CITY MANAGER 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 COUNTY: ATTN: CONTRACT MANAGER SHERIFF-CORONER DEPARTMENT 320 NORTH FLOWER STREET, SUITE 108 SANTA ANA, CA 92703 2. Termination notices shall be effective when written and deposited in the United States mail, certified, return receipt requested and addressed as above. I. STATUS OF COUNTY: COUNTY is, and shall at all times be deemed to be, an independent contractor. Nothing herein contained shall be construed as creating the relationship of employer and employee, or principal and agent, between CITY and COUNTY or any of COUNTY’s agents or employees. COUNTY and its SHERIFF shall retain all authority for rendition of services, standards of performance, control of personnel, and other matters incident to the performance of services by ATTACHMENT 7 - Page 14 of 34 Page 15 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 I. STATUS OF COUNTY: (Continued) COUNTY pursuant to this Agreement. COUNTY, its agents and employees, shall not be entitled to any rights or privileges of CITY employees and shall not be considered in any manner to be CITY employees. J. STATE AUDIT: Pursuant to Government Code Section 8546.7, CITY and COUNTY shall be subject to examination and audit by the State Auditor for a period of three (3) years after final payment by CITY to COUNTY under this Agreement. CITY and COUNTY shall retain all records relating to the performance of this Agreement for said three-year period, except that records pertaining to any audit then in progress, or any claim or litigation shall be retained beyond said three-year period until final resolution of said audit, claim or litigation. K. ALTERATION OF TERMS: This Agreement fully expresses all understanding of CITY and COUNTY with respect to the subject matter of this Agreement, and shall constitute the total Agreement between the parties for these purposes. No addition to, or alteration of, the terms of this Agreement shall be valid unless made in writing, formally approved and executed by duly authorized agents of both parties. L. INDEMNIFICATION: 1. COUNTY, its officers, agents, employees, subcontractors and independent contractors shall not be deemed to have assumed any liability f or the negligence or any other act or omission of CITY or any of its officers, agents, employees, subcontractors or independent contractors, or for any dangerous or defective condition of any public street or work or property of CITY, or for any illegality or unconstitutionality of CITY’s municipal ordinances. CITY shall indemnify and hold harmless COUNTY and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors from any claim, demand or liability what soever based or asserted ATTACHMENT 7 - Page 15 of 34 Page 16 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 L. INDEMNIFICATION: (Continued) upon the condition of any public street or work property of CITY, or upon the illegality or unconstitutionality of any municipal ordinance of CITY that SHERIFF has enforced, or upon any act or omiss ion of CITY, or its elected and appointed officials, officers, agents, employees, subcontractors or independent contractors related to this Agreement, including, but not limited to, any act or omission related to the maintenance or condition of any vehicle or motorcycle that is owned or possessed by CITY and used by COUNTY personnel in the performance of this Agreement, for property damage, bodily injury or death or any other element of damage of any kind or nature, and CITY shall defend, at its expense including attorney fees, and with counsel approved in writing by COUNTY, COUNTY and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors in any legal action or claim of any kind based or asserted upon such condition of public street or work or property, or illegality or unconstitutionality of a municipal ordinance, or alleged acts or omissions. If judgment is entered against CITY and COUNTY by a court of competent jurisdiction because of the concurrent a ctive negligence of either party, CITY and COUNTY agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment. 2. COUNTY shall indemnify and hold harmless CITY and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors from any claim, demand or liability whatsoever based or asserted upon any act or omission of COUNTY or its elected and appointed officials, officers, agents, employees, subcontractors or independent contractors related to this Agreement, for property damage, bodily injury or death or any other element of damage of any kind or nature, and COUNTY shall defend, at its expense, including attorney fees, and with ATTACHMENT 7 - Page 16 of 34 Page 17 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 L. INDEMNIFICATION: (Continued) counsel approved in writing by CITY, CITY and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors in any legal action or claim of any kind based or asserted upon such alleged acts or omissions. M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: 1. COUNTY has established a Traffic Violator Apprehension Program [“the Program”], which is operated by SHERIFF, and is designed to reduce vehicle accidents caused by unlicensed drivers and drivers whose licenses are suspended and to educate the public about the requirements of the Vehicle Code and related safety issues with regard to driver licensing, vehicle registration, vehicle operation, and vehicle parking. The Program operates throughout the unincorporated area s of the COUNTY and in the cities that contract with COUNTY for SHERIFF’s law enforcement services, without regard to jurisdictional boundaries, because an area -wide approach to reduction of traffic accidents and driver education is most effective in preventing traffic accidents. In order for CITY to participate in the Program, CITY has adopted a fee pursuant to Vehicle Code section 22850.5, in the amount and under the terms and conditions set forth in the TVAP resolution that is attached to this Agreement as Attachment F and incorporated into this Agreement by reference, and has directed that the revenue from such fee be used for the Program. CITY’s participation in the Program may be terminated at any time by rescission or amendment of the TVAP resolutio n that is attached to this Agreement as Attachment F. In the event CITY 1) amends said TVAP resolution, or rescinds said TVAP resolution and adopts a new TVAP resolution pertaining to the above -referenced fee and the Program, and 2) remains a participant in the Program thereafter, CITY’s Manager, on behalf of CITY, and SHERIFF, on behalf of COUNTY, have ATTACHMENT 7 - Page 17 of 34 Page 18 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: (Continued) authority to execute an amendment to this Agreement to substitute CITY’s amended or new TVAP resolution for Attachment F to the Agreement, as long as said amendment to this Agreement does not materially change any other provision of this Agreement. 2. COUNTY will make available for review, at the request of CITY, all financial data related to the Program as may be requested by CITY. 3. Fee revenue generated by COUNTY and participating cities will be used to fund the following positions, which will be assigned to the Program:  Ten one hundredths of one (0.10) Sergeant (8 hours per two-week pay period)  One (1) Staff Specialist (80 hours per two-week pay period)  One (1) Office Specialist (80 hours per two-week pay period) 4. Fee revenue generated by CITY may be used to reimburse CITY for expenditures for equipment and/or supplies directly in support of the Program. In order for an expenditure for equipment and/or supplies to be eligible for reimbursement, CITY shall submit a request for and obtain pre - approval of the expenditure by using the form as shown in Attachment G. The request shall be submitted within the budget schedule established by SHERIFF. SHERIFF shall approve the expenditure only if both of the following conditions are satisfied: 1) there are sufficient Program funds, attributable to revenue generated by CITY’s fee, to pay for the requested purchase, and 2) CITY will use the equipment and/or supplies, during their entire useful life, only for purposes authorized by its TVAP resolution in effect at the time of purchase. // ATTACHMENT 7 - Page 18 of 34 Page 19 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: (Continued) In the event that CITY terminates its participation in the Program, CITY agrees that the equipment purchased by CITY and reimbursed by Program funds will continue to be used, during the remainder of its useful life, exclusively for the purposes authorized by CITY’s TVAP resolution in effect at the time of purchase. In the event the fees adopted by COUNTY, CITY and other participating jurisdictions are not adequate to continue operation of the Program at the level at which it operated previously, COUNTY, at the option of CITY, will reduce the level of Program service to be provided to CITY or will continue to provide the existing level of Program services. COUNTY will charge CITY the cost of any Program operations that exceed the revenue generated by fees. Such charges shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. The amount of any revenue shortfall charged to CITY will be determined, at the time the revenue shortfall is experienced, according to CITY’s share of Program service s rendered. In the event of a reduction in level of Program service, termination of Program service or adjustment of costs, the parties shall execute an amendment to the Agreement so providing. Decisions about how to reduce the level of Program service p rovided to CITY shall be made by SHERIFF with the approval of CITY. N. MOBILE DATA COMPUTERS: 1. As part of the law enforcement services to be provided to CITY, COUNTY has provided, or will provide, mobile data computers (hereinafter called “MDCs”) that are or will be mounted in patrol vehicles and motorcycles, designated by COUNTY for use within CITY limits. 2. SHERIFF has the exclusive right to use said MDCs for law enforcement services related to this Agreement. ATTACHMENT 7 - Page 19 of 34 Page 20 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 N. MOBILE DATA COMPUTERS: (Continued) 3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition and installation of MDCs that are or will be mounted in patrol vehicles and motorcycles assigned to CITY, and b) recurring costs, as deemed necessary by COUNTY, including the costs of maintenance and contributions to a fund for replacement and upgrade of such MDCs when they become functionally or technologically obsolete. The costs to be paid by CITY for recurring costs, including maintenance and replacement/upgrade of MDCs, are included in the cos ts set forth in Attachment A and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement unless CITY has already paid such costs. CITY shall not be charged additional amounts for maintenance or replacement/upgrade of said MDCs during the period July 1, 2020 through June 30, 2021. 4. If, following the initial acquisition of MDCs referenced above, CITY requires MDCs for additional patrol cars or motorcycles designated for use in the CITY, or for CITY’s Emergency Operations Center, COUNTY will purchase said additional MDCs. Upon demand by COUNTY, CITY will pay to COUNTY a) the full costs of acquisition and installation of said additional MDC’s, and b) the full recurring costs for said MDCs, as deemed necessary by COUNTY, including the costs of maintenance, and contributions to a fund for replacement and upgrade of such MDCs when they become functionally or technologically obsolete. Said costs related to additional MDCs are not included in, and are in addition to, the costs set forth in Attachment A and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. // // ATTACHMENT 7 - Page 20 of 34 Page 21 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 N. MOBILE DATA COMPUTERS: (Continued) 5. COUNTY will replace and/or upgrade MDCs as needed. The costs of replacing/upgrading MDCs shall be paid by COUNTY from the replacement/upgrade funds to be paid by CITY in accordance with the foregoing. CITY shall not be charged any additional charge to replace or upgrade MDCs. O. E-CITATION UNITS: 1. As part of the law enforcement services to be provided to CITY, COUNTY has provided, or will provide, E-Citation units designated by COUNTY for use within CITY limits. 2. SHERIFF has the exclusive right to use said E-Citation units for law enforcement services related to this Agreement. 3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition of E-Citation units that are assigned to CITY, and b) recurring costs, as deemed necessary by COUNTY, including the costs of maintenance and contributions to a fund for replacement and upgrade of such E -Citation units when they become functionally or technologically obsolete. The costs to be paid by CITY for recurring costs, including maintenance and replacement/upgrade of E-Citation units, are included in the costs set forth in Attachment A and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement unless CITY has already paid such costs. CITY shall not be charged additional amounts for maintenance or replacement/upgrade of said E-Citation units during the period July 1, 2020 through June 30, 2021. 4. If, following the initial acquisition of E-Citation units referenced above, CITY requires additional E-Citation units designated for use in CITY, COUNTY will purchase said additional E-Citation units. Upon demand by COUNTY, CITY will pay to COUNTY a) the full costs of acquisition of said additional ATTACHMENT 7 - Page 21 of 34 Page 22 of 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 O. E-CITATION UNITS: (Continued) E-Citation units, and b) the full recurring costs for said E -Citation units, as deemed necessary by COUNTY, including the costs of maintenance, and contributions to a fund for replacement and upgrade of such E-Citation units when they become functionally or technologically obsolete. Said costs related to additional E-Citation units are not included in, and are in addition to, the costs set forth in Attachment A and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. 5. COUNTY will replace and/or upgrade E-Citation units as needed. The costs of replacing/upgrading E-Citation units shall be paid by COUNTY from the replacement/upgrade funds to be paid by CITY in accordan ce with the foregoing. CITY shall not be charged any additional charge to replace or upgrade E-Citation units. // // // // // // // // // // // // // // // ATTACHMENT 7 - Page 22 of 34 IN WITNESS WHEREOF, the parties have executed the AGREEMENT in the County of Orange, State of California. ATTEST: City Clerk DATED: CITY OF SAN JUAN CAPISTRANO BY: Mayor APPROVED AS TO FORM: BY: City Attorney DATED: COUNTY OF ORANGE BY: Chairwoman of the Board of Supervisors County of Orange, California 19 28 SIGNED AND CERTIFIED THAT A COPY OF THIS AGREEMENT HAS BEEN DELIVERED TO THE CHAIR OF THE BOARD PER G.C. Sec. 25103, Reso 79-1535 Attest: Robin Stieler Clerk of the Board County of Orange, California APPROVED AS TO FORM Office of the County Counsel County of Orange, California Deputy DATED. '/"'7'A"' Page 23 of 23 ATTACHMENT 7 - Page 23 of 34 ATTACHMENT A LEVEL OF SERVICE PROVIDED BY SHERIFF: Title Detail Quantity Frequency MANAGEMENT: Lieutenant 1.00 SUPERVISION: Sergeant Patrol 4.00 each, 80 hrs./ per two wk. pay period Sergeant Administrative 1.00 80 hrs./ per two wk. pay period INVESTIGATION SERVICES: Investigator 2.00 each, 80 hrs./ per two wk. pay period PATROL AND TRAFFIC SERVICES*: Deputy Sheriff II -Patrol Patrol 15.00 each, 80 hrs./ per two wk. pay period Deputy Sheriff II -Motor Motorcycle 2.00 each, 80 hrs./ per two wk. pay period ADDITIONAL SERVICES*: Crime Prevention Specialist Crime Prevention 1.00 80 hrs./ per two wk. pay period Community Services Officer Parking Control 2.00 each, 80 hrs./ per two wk. pay period Deputy Sheriff II Community Support 1.00 80 hrs./ per two wk. pay period Deputy Sheriff II DET 1.00 80 hrs./ per two wk. pay period Cadet Extra Help 1,039 hours TOTAL 30.00 * Deployment to be determined by SHERIFF in cooperation with CITY Manager REGIONAL / SHARED STAFF: Title Regional Team Quantity % Allocation TRAFFIC: Sergeant Traffic 0.60 6.94% Deputy Sheriff II Traffic 4.00 6.94% Investigative Assistant Traffic 2.00 6.94% Office Specialist Traffic 1.00 6.94% AUTO THEFT: Sergeant Auto Theft 0.30 5.46% Investigator Auto Theft 2.00 5.46% Investigative Assistant Auto Theft 1.00 5.46% Office Specialist Auto Theft 1.00 5.46% DET: Sergeant DET 1.00 5.87% Investigator DET 1.00 5.87% SUBPOENA: Office Specialist Subpoena 1.00 6.75% COURTS: Investigative Assistant Courts 2.00 16.07% Office Specialist Courts 0.80 16.07% MOTORCYCLE (shared Supervision): Sergeant Motorcyle Supervision 1.00 7.14% TOTAL 18.70 "REGULAR SERVICES BY COUNTY" (Subsection C-4) CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY SHERIFF-CORONER FY 2020-21 LAW ENFORCEMENT CONTRACT Page 1 of 1 ATTACHMENT 7 - Page 24 of 34 05/11/20 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 ATTACHMENT B CITY OF SAN JUAN CAPISTRANO ORDINANCE NO. 785 (5-24.01 MC) ORDINANCE NO. 417 (5-18.02 MC) ORDINANCE NO.869 ( 9-3.503 MC) LICENSING DANCE INSTRUCTOR (NUDE) DANCE STUDIO (NUDE) ESCORT ESCORT BUREAU FIGURE MODEL (NUDE) FIGURE MODEL STUDIO (NUDE) GUN DEALER INTERLOCUTRIX (NUDE) INTRODUCTORY SERVICE JUNK COLLECTOR JUNK DEALER MASSAGE PARLOR (Includes FBI Fees) MASSAGIST (Includes FBI Fees) PEDDLER POOL ROOM PUBLIC DANCE RAP SESSION (NUDE) SECONDHAND DEALER (Pawnbroker) TAXICAB STAND ATTACHMENT 7 - Page 25 of 34 ATTACHMENT C COST OF SERVICES PROVIDED BY SHERIFF (Subsection G-2): Title Detail Quantity Cost of Service (each) Cost of Service Total MANAGEMENT: Lieutenant 1.00 411,853$ 411,853$ SUPERVISION: Sergeant Patrol 4.00 344,949$ 1,379,796$ Sergeant Administrative 1.00 344,949$ 344,949$ INVESTIGATION SERVICES: Investigator 2.00 338,270$ 676,540$ PATROL AND TRAFFIC SERVICES: Deputy Sheriff II -Patrol Patrol 15.00 284,298$ 4,264,470$ Deputy Sheriff II -Motor Motorcycle 2.00 289,384$ 578,768$ ADDITIONAL SERVICES: Crime Prevention Specialist 1.00 109,792$ 109,792$ Community Services Officer Parking Control 2.00 132,511$ 265,022$ Deputy Sheriff II Community Support 1.00 284,298$ 284,298$ Deputy Sheriff II DET 1.00 284,298$ 284,298$ Cadet Extra Help 30,786$ TOTAL POSITIONS 30.00 8,630,572$ REGIONAL / SHARED STAFF: Title Regional Team Quantity % Allocation Cost $ TRAFFIC: Sergeant Traffic 0.60 6.94%18,128$ Deputy Sheriff II Traffic 4.00 6.94%94,478$ Investigative Assistant Traffic 2.00 6.94%19,337$ Office Specialist Traffic 1.00 6.94%7,672$ AUTO THEFT: Sergeant Auto Theft 0.30 5.46%7,121$ Investigator Auto Theft 2.00 5.46%36,941$ Investigative Assistant Auto Theft 1.00 5.46%7,597$ Office Specialist Auto Theft 1.00 5.46%5,946$ DET: Sergeant DET 1.00 5.87%23,278$ Investigator DET 1.00 5.87%24,065$ SUBPOENA: Office Specialist Subpoena 1.00 6.75%6,720$ COURTS: Investigative Assistant Courts 2.00 16.07%44,009$ Office Specialist Courts 0.80 16.07%12,996$ MOTORCYCLE (shared Supervision): Sergeant Motorcyle Supervision 1.00 7.14%24,970$ TOTAL REGIONAL/SHARED 18.70 333,258$ OTHER CHARGES AND CREDITS (Subsection G-2): OTHER CHARGES: CREDITS: TOTAL OTHER CHARGES AND CREDITS 1,852,548$ TOTAL COST OF SERVICES (Subsection G-2)10,816,378$ ORANGE COUNTY SHERIFF-CORONER FY 2020-21 LAW ENFORCEMENT CONTRACT CITY OF SAN JUAN CAPISTRANO "PAYMENT" (Subsection G-2) Credits include: AB109 (2011 Public Safety Realingment); estimated vacancy credits; false alarm fees reimbursement for training and miscellaneous programs; and retirement rate discount for FY 2020-21. Other Charges include: Annual leave paydowns and apportionment of cost of leave balances paid at end of employment; premium pay for bilingual staff, on-call pay and education incentive pay; contract administration; data line charges; E-Citation recurring costs for three (3) units; Enhanced helicopter response services; facility lease; holiday pay; Integrated Law & Justice of Orange County fees; Mobile Data Computer (MDC) recurring cost for eighteen (18) units; overtime; patrol training cost allocation; Patrol Video System (PVS) recurring cost for eleven (11) units; services and supplies; and transportation charges. Page 1 of 1 ATTACHMENT 7 - Page 26 of 34 Page 1 of 4 ATTACHMENT D COUNTY BILLING POLICY APPROVED BY BOARD MINUTE ORDER DATED OCTOBER 27, 1992 I. POLICY All County agencies/departments/districts (County) governed by the Board of Supervisors shall bill contracting entities for materials and/or services provided under contract in accordance with the following standardized billing and collection policy. Billing frequency is dependent on whether the contract is a fixed price or actual cost contract. Payment due date is designed to be both responsive to the County’s cash flow needs and reasonable enough as to not require special processing by the contracting entity. If payments are not received by the required due dates, a late payment fee shall be computed and billed to the contracting entity in accordance with the requirements of this procedure. Nothing herein shall affect the liability, including pre-judgment interest, of the contracting party for services or materials in as much as this is a policy to enact standard billing practices. II. DEFINITIONS A. Contract for the purposes of this policy - A contract is a formal written agreement, a purchase order from the contracting entity, or any other acceptable mutual understanding between the contracting parties. B. Received by the County - The phrase “received by the County”, as used in Section VI of this policy, refers to the date a payment is received by the County. It is defined as the date the payment is in the County’s possession. It is not the date the payment is posted or deposited by the County. III. FIXED PRICE CONTRACTS A. Fixed Price (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a one-time, non-recurring provision of materials and/or services shall be issued no later than five (5) working days after delivery by the County of the materials and/or services. Examples of such one-time, non-recurring provision of materials and/or services might be a city contracting with the Sheriff for security service at a parade or sporting event; or, a city purchasing a computer listing containing certain city-requested data. Payment due date shall be invoice date plus 30 days. B. Fixed Price (Ongoing/Recurring Contracts) - Invoices that represent a billing for an ongoing, recurring provision of materials and/or services shall be issued according to the following frequency: 1. Annual Billings that total $10,000 or less per 12-month period shall be billed via one (1) annual invoice. Annual invoices will be issued for each 12-month period of the contract, or portions thereof. Invoices shall be issued no later than five working days after the beginning of each 12-month period. Payment due date shall be invoice date plus 30 days. ATTACHMENT 7 - Page 27 of 34 Page 2 of 4 2. Quarterly Billings that are greater than $10,000 but not more than $200,000 per 12- month period, shall be billed in quarterly installments. Quarterly invoices will be issued representing the contract amount for each 12-month period of the contract, or portions thereof, prorated into four (4) installments. Invoices shall be issued no later than 30 days after the beginning of each quarter. Payment due date shall be 60 days after the beginning of each calendar quarter. 3. Monthly Billings that are greater than $200,000 per 12-month period shall be billed in monthly installments. Monthly invoices will be issued representing the contract amount for each 12-month period of the contract, or portions thereof, prorated into 12 installments. Invoices shall be issued on or before the first day of each service month. Payment due date shall be 30 days after the beginning of each service month. An example of a fixed price contract for ongoing, recurring provision of materials and/or services might be a city contracting with the Sheriff for law enforcement services. IV. ACTUAL COST CONTRACTS A. Actual Cost (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a one-time, non-recurring provision of materials and/or services shall be issued after delivery by the County of the materials and/or services and no later than 15 days after actual cost data is available. Payment due date shall be invoice date plus 30 days. B. Actual Cost (Ongoing/Recurring Contracts) - Invoices that represent a billing for an ongoing, recurring provision of materials and/or services shall be issued on a monthly basis and shall represent the cost of materials and/or services provided to the contracting entity during the previous calendar month. Such invoices shall be issued no later than 15 days after the close of the monthly billing period. If the County agency/department/district does not utilize a monthly billing cycle, the invoice shall be issued no later than 15 days after actual cost data is available. Payment due date shall be invoice date plus 30 days. Examples of actual cost contracts for the ongoing, recurring provision of materials and/or services might be a city contracting with the County for communications equipment repair or waste disposal at a County landfill. V. PAYMENT DUE DATES Notwithstanding the provisions of Sections II and III above, payment due date shall be at least invoice date plus 30 days. If the County is late in issuing an invoice, the contracting entity would always have at least invoice date plus 30 days to pay. If the County is early in issuing an invoice, the contracting entity would still have a payment due date of either 60 days after the beginning of the quarter (quarterly invoices) or 30 days after the beginning of the service month (monthly invoices). (EXAMPLES: An invoice for October service, dated and issued October 8 (late) would have a payment due date of November 7. An invoice for August service, dated and issued July 20 (early) would have a payment due date of August 30.) ATTACHMENT 7 - Page 28 of 34 Page 3 of 4 VI. LATE CHARGES The late payment of any invoiced amount by a contracting entity will cause the County to incur costs not contemplated by the County/contracting entity agreement, the exact amount of such cost will be extremely difficult to ascertain. Such costs include, but are not limited to, costs such as administrative follow-up and processing of delinquent notices, increased accounting costs, etc. Late charges will be assessed in the following situations:  Over-the-counter payments will be assessed a late charge if any payment is not received by the County by the payment due date.  Payments transmitted to the County via the U.S. Mail that have the payer’s postage meter mark will be assessed a late charge if any payment is not received by the County by the payment due date plus one day.  Payments transmitted to the County via the U.S. Mail that have a U.S. Post Office postmark dated after the payment due date will be assessed a late charge. The late charge assessed in each of these situations shall be three-quarters of one percent (0.75%) of the payment due and unpaid plus $100.00 for late payments made within 30 days of the payment due date. An additional charge of three-quarters of one percent (0.75%) of said payment shall be added for each additional 30-day period that the payment remains unpaid. Late charges shall be added to the payment and invoiced to the contracting entity in accordance with this policy. VII. COLLECTIONS Any invoice remaining unpaid 90 days after the invoice date shall be referred to the Auditor- Controller for subsequent collection action, such as deduction from contracting entity moneys on deposit with the County Treasurer in accordance with Government Code Section 907 and any other applicable provision of law. Non-payment of invoices and applicable late charges will constitute a breach of contract for which the County retains all legal remedies including termination of the contract. VIII. DISCOUNT FOR EARLY PAYMENT Any payment received by the County from a contracting entity 20 days or more before the payment due date shall be entitled to a discount of one-quarter of one percent (0.25%). If the contracting entity takes a discount, and the payment is received by the County less than 20 days before the payment due date, County staff shall immediately notify the contracting entity by telephone that the discount should not have been taken and that the balance is due by the original payment due date. If the balance is not received by the County in accordance with the dates as specified in Section VII, applicable late charges shall be calculated on the balance due. ATTACHMENT 7 - Page 29 of 34 Page 4 of 4 IX. DEFERRED REVENUE At fiscal year end, any portion of revenue invoiced (not necessarily received) during the fiscal year being closed out that represents charges or prepayment for materials and/or services for the upcoming fiscal year shall be reclassified from a revenue account to a deferred revenue account (liability). In the new fiscal year the deferred revenue shall be reclassified to a revenue account. (EXAMPLE: On June 1, 19X1, a city is invoiced $48,000 which represents charges for the 12-month period June 1, 19X1 to May 31, 19X2. The amount to be reclassified to deferred revenue would be $44,000, representing 11/12ths of the total amount. In July 19X1, the $44,000 would be reclassified to revenue.) Reclassification entries shall be made by Auditor-Controller Agency Accounting units, or for those agencies/departments/districts without such a unit, the agency/department/district shall notify the Auditor-Controller of the amounts to be reclassified. X. COST RECOVERY All County agencies/department/districts shall include all costs of providing contracted services in contract rates. Including all direct costs, allocated indirect costs such as departmental and County (CWCAP) overhead, and cost of capital financing. XI. EXISTING CONTRACTS Billing terms and provisions contained in existing contracting entity agreements (existing as of the date this policy is approved by the Board of Supervisors) shall remain in effect for the life of the contract. However, when these existing contracts are renegotiated, they shall contain the billing provisions as set forth in this policy. XII. DEVIATIONS FROM POLICY Deviations from this policy shall be approved by the Board of Supervisors. Proposed deviations by agencies/departments/districts shall be submitted to the CEO for concurrence in advance of filing an Agenda Item Transmittal (AIT) with the Clerk of the Board. The CEO, or his/her designee, shall advise the agency/department/district of approval or disapproval of the proposed deviations. If a County agency/department/district submits a contract to the Board of Supervisors for approval, and the billing provisions in the contract deviate from this policy, the agency/department/district shall specifically advise the Board of Supervisors in the AIT of the deviation, the reason for the deviation, and of the CEO’s recommendation relative thereto. Page 4 of 4 ATTACHMENT 7 - Page 30 of 34 5/7/2020 Rev. ATTACHMENT E POLICY FOR DISTRIBUTION OF FORFEITED AND SEIZED ASSETS BACKGROUND The Orange County Sheriff’s Department provides contract law enforcement services to cities in Orange County. Because of the increased likelihood that contracted patrol or investigation personnel may become involved in significant narcotic seizures, which could affect law enforcement services provided by the Sheriff’s Department to contract cities, the following policy is in effect. CONTRACTED PATROL AND INVESTIGATION OFFICERS When assets (cash or property) are seized in CITY by contracted patrol or investigation personnel, and subsequently forfeited to COUNTY’s Sheriff Department, hereinafter referred to as “SHERIFF”, the forfeited assets shall be shared with CITY as set forth below, for the purpose of augmenting law enforcement services in CITY, subject to guidelines by the forfeiting agency of such sharing and use of forfeited assets. A portion of forfeited assets may be retained by SHERIFF, to pay for departmental expenses not recovered through law enforcement contracts. In such cases, pursuant to the forfeiting agency’s guidelines, SHERIFF shall apply to the forfeiting agency for the return of a share of assets. In his application, SHERIFF shall specify the percentage of shared assets returned to SHERIFF that will be used to augment law enforcement services in CITY and the use of said assets by CITY. In those cases in which assets are seized within CITY by personnel assigned to CITY pursuant to this Agreement, without the involvement of other law enforcement personnel, and in which the seizure is a result solely of activities self-initiated by SHERIFF personnel assigned to CITY or initiated by said personnel in response to calls for service within CITY, SHERIFF shall apply to have all of the assets used to augment CITY law enforcement services. In those cases in which SHERIFF personnel assigned to CITY pursuant to this Agreement play an ancillary role in a seizure or in which other law enforcement personnel are involved in a seizure, SHERIFF shall determine the percentage of the total forfeited assets for which he will apply to augment CITY’s law enforcement services. This determination will be based on the circumstances of the seizure, including the pro-rata involvement of all personnel, including those assigned to CITY. Each seizure will be evaluated on an individual and independent basis, and said evaluations will be available for review to CITY’s manager. Examples of those incidents which would be evaluated as set forth in this section include situations in which a contract patrol deputy provides uniformed backup at a SHERIFF’s Narcotic Bureau search warrant location or in which contract investigators participate in the service of a search warrant that was initiated by non-contract law enforcement personnel. Assets (cash or property) that are returned to SHERIFF by the forfeiting agency with the understanding that they will be used to augment CITY law enforcement services shall be used by CITY and SHERIFF only for such purposes. If the forfeiting agency attaches additional or more specific conditions to the use of said assets, CITY and SHERIFF shall also abide by those conditions. SHERIFF and CITY’s manager shall determine the specific use of said assets within the conditions imposed by the forfeiting agency. ATTACHMENT 7 - Page 31 of 34 ,, ATTACHMENT F RESOLUTION NO. 00-7-18-4 ORANGE COUNTY SHERIFFS DEPARTMENT TRAFFIC VIOLATOR APPREHENSION PROGRAM A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO. CALIFORNIA, AUTHORIZING PARTICIPATION IN THE ORANGE COUNTY SHERIFFS DEPARTMENT TRAFFIC VIOLATOR APPREHENSION PROGRAM WHEREAS, the City of San Juan Capistrano contracts with the Orange County Sheriffs Department for law enforcement services; and, WHEREAS, as a contract City, San Juan Capistrano is eligible to participate in the County's new Traffic Violator Apprehension Program: and, WHEREAS, the goals of the Traffic Violator Apprehension Program are to reduce the number of collisions involving suspended or unlicensed drivers, to reduce the number of hit and run collisions, to establish a public education program to deter violators, and to establish a cost recovery system to pay for continued enforcement; and, · WHEREAS, the Traffic Violator Apprehension Program is funded by a Traffic Safety Grant from the state of California and on-going revenues will be generated from the collection of vehicle impound fees within the unincorporated areas of the County and participating cities that contract for law enforcement services with the Orange County Sheriffs Department; and, WHEREAS, the County Board of Supervisors has established a fee of $50 for each vehicle towed/stored/impounded as a result of negligent operation of a vehicle and a $152 fee for each vehicle impounded for 30 days; based on the actual administrative costs for the identification and apprehension of drivers with suspended or revoked licenses or unlicensed motorists; and, WHEREAS, all of the impound fees will be collected by the County and deposited into a Traffic Violator Apprehension Fund for use by this program exclusively. NOW, THEREFORE,BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby resolve, determine and order as follows: SECTION 1.Authorize the City of San Juan Capjstrano to participate in the Traffic Violator Apprehension Fund; and, -1- ·-- ATTACHMENT 7 - Page 32 of 34 SECTION 2. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED, AND ADOPTED this 18th day of July, 2000. ATTEST: STATE OF CALIFORNIA ) COUNTY OF ORANGE )ss CITY OF SAN JUAN CAPISTRANO ) I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing Is a true and correct copy of Resolution No. 00-7-18-4, adopted by the City Council of the City of San Juan Capistrano, California, at a regular meeting thereof held on the 18thday of July, 2000, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Council Members Bathgate, Greiner, llart, Swerdlin and Mayor T Campbell None None None (SEAL) -2- OlLEAWeeM: AYOR ATTACHMENT 7 - Page 33 of 34 OCSD BUDGET USE ONLY R E Q U E S T CERTIFICATION A P P R O V A L S ORANGE COUNTY SHERIFF-CORONER TRAFFIC VIOLATOR APPREHENSION PROGRAM CONTRACT CITY Participating City Request to Purchase From the TVA in FY Date APPLICABILTY QUANTITY ITEM DESCRIPTION TO TVA PROGRAM ESTIMATED COST THE CITY CERTIFIES THAT THE EQUIPMENT PURCHASED BY CITY AND TO BE REIMBURSED BY PROGRAM FUNDS WILL BE USED FOR ITS ENTIRE USEFUL LIFE EXCLUSIVELY FOR THE PURPOSES OF THE TRAFFIC VIOLATOR APPREHENSION PROGRAM CITY MANAGER REQUEST: Printed Name Signature: DATE Recommended For Approval CITY POLICE SERVICES CHIEF MANAGER – TVA PROGRAM ORANGE COUNTY SHERIFF-CORONER DEPARTMENT ATTACHMENT G ATTACHMENT 7 - Page 34 of 34 1 PSA – Interwest June 2020 CITY OF SAN JUAN CAPISTRANO PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into as of February 1, 2020 by and between the City of San Juan Capistrano, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 (“City”), and Interwest Consulting Group, Inc., a Corporation with its principal place of business at 15140 Transistor Lane, Huntington Beach, CA, 92649 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. RECITALS A. City is a public agency of the State of California and is in need of professional services for the following project: Interim Community Services Director services, including handling COVID-19 impacts (hereinafter referred to as “the Project”). B. Consultant is duly licensed and has the necessary qualifications to provide such services. C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Services and Term. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.” The term of the agreement shall be from February 1, 2020, through June 30, 2021. 2. Compensation. a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $185,000 (one-hundred-eight-five-thousand dollars). Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. 3. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a ATTACHMENT 8 - Page 1 of 14 2 PSA – Interwest June 2020 statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. 4. Maintenance of Records. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City. 5. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). Consultant shall complete the services required hereunder on September 30, 2022, unless extended by mutual agreement of the Parties. The Notice to Proceed shall set forth the date of commencement of work. 6. Delays in Performance. a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. 7. Compliance with Law. a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. ATTACHMENT 8 - Page 2 of 14 3 PSA – Interwest June 2020 8. Standard of Care Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 9. Assignment and Subconsultant Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. 10. Independent Consultant Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. 11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following: (1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following: (1) Bodily Injury and Property Damage (2) Personal Injury/Advertising Injury (3) Premises/Operations Liability (4) Products/Completed Operations Liability (5) Aggregate Limits that Apply per Project (6) Explosion, Collapse and Underground (UCX) exclusion deleted (7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage ATTACHMENT 8 - Page 3 of 14 4 PSA – Interwest June 2020 (9) Independent Consultants Coverage (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. (v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability (i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto). (iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. c. Workers’ Compensation/Employer’s Liability (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section. ATTACHMENT 8 - Page 4 of 14 5 PSA – Interwest June 2020 d. Professional Liability (Errors and Omissions) At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required (i) The following insurance limits are required for the Agreement: Combined Single Limit Commercial General Liability $1,000,000 per occurrence/$2,000,000 aggregate for bodily injury, personal injury, and property damage Automobile Liability $1,000,000 per occurrence for bodily injury and property damage Employer’s Liability $1,000,000 per occurrence Professional Liability $1,000,000 per claim and aggregate (errors and omissions) (ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. g. Policy Provisions Required (i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant ATTACHMENT 8 - Page 5 of 14 6 PSA – Interwest June 2020 shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. h. Qualifying Insurers (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. i. Additional Insurance Provisions (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. ATTACHMENT 8 - Page 6 of 14 7 PSA – Interwest June 2020 (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 12. Indemnification. a. To the fullest extent permitted by law, Consultant shall defend, with counsel of City’s choosing and at Consultant’s own cost, indemnify and hold the City, its officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, “Claims’) in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or volunteers. b. Additional Indemnity Obligations. Consultant shall defend, with counsel of City’s choosing and at Consultant’s own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the City, its officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City, its officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of any settlement paid by the City, its officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for the City's attorney's fees and costs, including expert witness fees. Consultant shall reimburse the ATTACHMENT 8 - Page 7 of 14 8 PSA – Interwest June 2020 City, its officials, officers, employees, agents and volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents and volunteers. 13. California Labor Code Requirements. a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of labor and debarment of contractors and subcontractors. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. 14. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same. 15. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Orange, State of California. 16. Termination or Abandonment a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving thirty (30) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination ATTACHMENT 8 - Page 8 of 14 9 PSA – Interwest June 2020 occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. 17. Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. 18. Organization Consultant shall assign Mohammad Ahmed as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City. 19. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above. 20. Notice Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to: CITY: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Charlie View, Assistant City Manager CONSULTANT: Jim Ross, Principal-in-Charge 15140 Transistor Lane Huntington Beach, CA 92649 and shall be effective upon receipt thereof. 21. Third Party Rights Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant. ATTACHMENT 8 - Page 9 of 14 10 PSA – Interwest June 2020 22. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 23. Entire Agreement This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement. 24. Severability The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal. 25. Successors and Assigns This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void. 26. Non-Waiver None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing. 27. Time of Essence Time is of the essence for each and every provision of this Agreement. 28. City’s Right to Employ Other Consultants City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects. 29. Prohibited Interests Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, ATTACHMENT 8 - Page 10 of 14 11 PSA – Interwest June 2020 commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. [SIGNATURES ON FOLLOWING PAGE] ATTACHMENT 8 - Page 11 of 14 12 PSA – Interwest June 2020 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND INTERWEST CONSULTING GROUP, INC. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF SAN JUAN CAPISTRANO INTERWEST CONSULTING GROUP, INC. By: By: Ben Siegel City Manager Its: Printed Name: ATTEST: By: City Clerk APPROVED AS TO FORM: By: City Attorney ATTACHMENT 8 - Page 12 of 14 13 PSA – Interwest June 2020 EXHIBIT A Scope of Services Interwest will provide the City with an individual who has the requisite background and experience to serve in the capacity of Interim Community Services Director. ATTACHMENT 8 - Page 13 of 14 14 PSA – Interwest June 2020 EXHIBIT B Schedule of Charges/Payments Consultant will invoice City monthly, at an hourly rate of $160. Consultant will include with each invoice a report that indicates the work performed. Consultant will inform City regarding any out- of-scope work being performed by Consultant, and said work that results in additional compensation to Consultant must be agreed to beforehand by City. ATTACHMENT 8 - Page 14 of 14 SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF ORANGE AND THE CITY OF SAN JUAN CAPISTRANO FOR CORONAVIRUS RELIEF FUNDS FOR ELIGIBLE EXPENSES INCURRED BY THE CITY This Subrecipient Agreement (the “Agreement”) is made and entered into by and between the County of Orange, a political subdivision of the State of California, hereinafter referred to as “County,” and the City of San Juan Capistrano, a municipal corporation, hereafter referred to as “Subrecipient,” with the County and Subrecipient referred to as “Party,” or collectively as “Parties.” WHEREAS, on February 26, 2020, the County Health Officer declared a local health emergency based on an imminent and proximate threat to public health from the introduction of a novel coronavirus (named “COVID-19”) in Orange County (the “COVID-19 Emergency”); and WHEREAS, on March 2, 2020, the Board of Supervisors adopted Resolution No. 2020-11 ratifying the local health emergency declared by the County’s Health Officer; and WHEREAS, on March 4, 2020, the Governor of the State of California declared a State of Emergency to exist in California as a result of the threat of COVID-19; and WHEREAS, on March 13, 2020, the President of the United States issued a Proclamation on Declaring a National Emergency Concerning the COVID-19 Outbreak; and WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act was passed by Congress and signed into law by the President of the United States on March 27th, 2020; and WHEREAS, the CARES Act established the Coronavirus Relief Fund and the County received an allocation of funds from the Coronavirus Relief Fund under section 601(a) of the Social Security Act, as added by section 5001 of the CARES Act; and WHERAS, the CARES Act provides that payments from the Coronavirus Relief Fund may only be used to cover costs that (1) are necessary expenditures incurred due to the public health emergency with respect to the COVID–19; (2) were not accounted for in the budget most recently approved as of March 27, 2020 (the ATTACHMENT 9 - Page 1 of 10 date of enactment of the CARES Act) for the State or local government; and (3) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020; and WHEREAS, the Department of Treasury has issued guidance that the County may transfer funds to a unit of government within its borders provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act; and WHEREAS, the Orange County Board of Supervisors has authorized the distribution of $26 million in funds it received from the Coronavirus Relief Fund to Orange County cities based on the 2010 population figures provided by the United States Census Bureau; and WHEREAS, in order to provide funds for the Subrecipient to pay necessary expenditures it has or will incur due to the COVID-19 public health emergency, the Parties have agreed that the County shall transfer the grant amount described herein to Subrecipient. NOW, THEREFORE, the Parties mutually agree as follows: 1. TERM OF AGREEMENT. The term of this Agreement begins on the date when fully executed by the Parties, and terminates on June 30, 2021, or when all of the Parties’ obligations under this Agreement are fully satisfied, whichever occurs earlier. 2. USE OF GRANT AMOUNT. a. Subrecipient shall use the grant amount provided under this Agreement to pay for Eligible Expenses that: (1) are necessary expenditures incurred due to the public health emergency with respect to COVID-19; (2) were not accounted for in the budget most recently approved by Subrecipient as of March 27, 2020; and (3) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. b. The term “Eligible Expenses,” as used in this Agreement, shall mean expenses incurred and paid for by Subrecipient that fall within the following eight categories: (1) Expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal ATTACHMENT 9 - Page 2 of 10 protective equipment, for medical personnel, police officers, direct service providers for older adults and individuals with disabilities in community settings, and other public health or safety workers in connection with the COVID-19 public health emergency. (2) Unemployment insurance costs incurred by the Subrecipient related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. (3) Payroll expenses for Subrecipient’s public safety, human services employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. (4) Public health expenses to improve telework capabilities for Subrecipient’s employees to enable compliance with COVID-19 public health precautions. (5) Public health expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response to the COVID-19 public health emergency. (6) Costs related to modification of Subrecipient offices and facilities to mitigate COVID-19-related threats to public health and safety. (7) Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable compliance with COVID-19 public health precautions. (8) FEMA cost share requirements under the Stafford Act. c. The following is a nonexclusive list of expenditures that shall not constitute Eligible Expenses payable from the grant amount: (1) Payroll expenses for Subrecipient’s public health or health care employees, including any employee authorized to act as a local health officer pursuant to Sections 101040, 101085, 101460, 101470 or 120175 of the California Health and Safety Code. (2) Damages covered by insurance. ATTACHMENT 9 - Page 3 of 10 (3) Payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency. (4) Expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds. (5) Reimbursement to donors for donated items or services. (6) Workforce bonuses other than hazard pay or overtime. (7) Severance pay. (8) Legal settlements. d. Subrecipient must utilize the grant amount in accordance with all Federal and State laws, including but not limited to 42 U.S.C. § 801, subsection (d), and all applicable regulations and guidelines, including guidance issued by the Department of Treasury regarding costs that are payable from Coronavirus Relief Funds, which includes but is not limited to Guidance for State, Territorial, Local, and Tribal Governments dated April 22, 2020 (Exhibit A) and Coronavirus Relief Fund Frequently Asked Questions Updated as of May 28, 2020 (Exhibit B). 3. PAYMENT OF GRANT AMOUNT a. The County shall pay Subrecipient a grant amount of $313,613.69 within 10 business days of the full execution of this Agreement. All of Subrecipient’s expenditures of the grant amount must be for Eligible Expense as described in Paragraph 2 of this Agreement. The grant amount represents the amount allocated to Subrecipient based on population pursuant to the authority delegated by the Board of Supervisors to the County Executive Officer on May 19, 2020. b. It is understood that the County makes no commitment to fund this Agreement beyond the terms set forth herein. c. If Subrecipient has not spent any portion of the grant amount it has received under this Agreement to cover Eligible Expenses by December ATTACHMENT 9 - Page 4 of 10 30, 2020, Subrecipient shall return to the County by February 1, 2021 the amount remaining unspent as of December 30, 2020. 4. STATUTES AND REGULATIONS APPLICABLE TO GRANT. Subrecipient must comply with all applicable requirements of State, Federal, and County of Orange laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Agreement. Subrecipient must comply with applicable State and Federal laws and regulations pertaining to labor, wages, hours, and other conditions of employment. Subrecipient must comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to: a. Office of Management and Budget (OMB) Circulars. Subrecipient must comply with OMB Circulars, as applicable: OMB Circular A-21 (Cost Principles for Educational Institutions); OMB Circular A-87 (Cost Principles for State, Local, and Indian Tribal Governments); OMB Circular A-102 (Grants and Cooperative Agreements with State and Local Governments); Common Rule, Subpart C for public agencies or OMB Circular A-110 (Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non- Profit Organizations); OMB Circular A-122 (Cost Principles for Non-Profit Organizations); OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations. b. Single Audit Act. Since Federal funds are used in the performance of this Agreement, Subrecipient must, as applicable, adhere to the rules and regulations of the Single Audit Act (31 USC Sec. 7501 et seq.), OMB Circular A-133 and any administrative regulation or field memoranda implementing the Act. c. Political Activity Prohibited. None of the funds, materials, property or services provided directly or indirectly under this Agreement may be used for any partisan political activity, or to further the election or defeat of any candidate for public office. Funds provided under this Agreement may not be used for any purpose designed to support or defeat any pending legislation or administrative regulation. 5. COMPLIANCE WITH GRANT REQUIREMENTS. To obtain the grant funds, the Department of the Treasury required an authorized representative of the County to agree to certain promises regarding the way the grant funds would be ATTACHMENT 9 - Page 5 of 10 spent. This certification is attached hereto as Exhibit C. By signing this certification, the County made material representations to the Department of Treasury in order to receive payments from the Department of Treasury pursuant to section 601(b) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub. L. No. 116-136, div. A, Title V (Mar. 27, 2020). In accordance with Paragraph 11, Subrecipient agrees to indemnify, defend, and hold harmless the County of Orange for any sums the State or Federal government contends or determines Subrecipient used in violation of the certification. Subrecipient shall immediately return to the County any funds the County or any responsible State or Federal agency, including the Department of Treasury, determines the Subrecipient has used in a manner that is inconsistent with Paragraph 2 of this Agreement. The provisions of this paragraph shall survive termination of this Agreement. 6. REPORTS. a. Progress Report. On October 1, 2020, Subrecipient shall provide a report to the County that shall: (1) identify the Eligible Expenses paid from the grant amount as of September 15, 2020; (2) demonstrate how Subrecipient used the grant amount consistent with the use requirements of Paragraph 2; and (3) identify the balance of the grant amount that Subrecipient has not spent. b. Final Report. Upon the earlier of Subrecipient’s expenditure of the balance of the grant amount or January 15, 2021, Subrecipient shall provide a report to the County that shall: (1) identify the Eligible Expenses paid from the grant amount as of December 30, 2020; (2) demonstrate how Subrecipient used the grant amount consistent with the use requirements of Paragraph 2; and (3) identify the balance of the grant amount that Subrecipient has not spent, if any. c. The Subrecipient shall provide a certification signed by its chief executive officer with each report required under this Paragraph 6 that the statements contained in the report are true and that the expenditures described in the report comply with the uses permitted under Paragraph 2. d. Subrecipient shall maintain supporting documentation for the reports required by this Paragraph 6 consistent with the requirements of Paragraph 7. ATTACHMENT 9 - Page 6 of 10 7. RECORDS MAINTENANCE. Records, in their original form, must be maintained in accordance with requirements prescribed by the County with respect to all matters specified in this Agreement. Original forms are to be maintained on file for all documents specified in this Agreement. Such records must be retained for a period four (4) years after termination of this Agreement and after final disposition of all pending matters. “Pending matters” include, but are not limited to, an audit, litigation or other actions involving records. Records, in their original form pertaining to matters covered by this Agreement, must at all times be retained within the County of Orange unless authorization to remove them is granted in writing by the County. 8. RECORDS INSPECTION. At any time during normal business hours and as often as either the County, Inspector General acting pursuant to the Inspector General Act of 1978, or the Auditor General of the State of California may deem necessary, Subrecipient must make available for examination all of its records with respect to all matters covered by this Agreement. The County, Inspector General, and the Auditor General of the State of California each have the authority to audit, examine and make excerpts or transcripts from records, including all Subrecipient's invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. Subrecipient agrees to provide any reports requested by the County regarding performance of this Agreement. With respect to inspection of Subrecipient’s records, the County may require that Subrecipient provide supporting documentation to substantiate Subrecipient’s expenses with respect to the Subrecipient’s use or expenditure of the grant amount. 9. INDEPENDENT CONTRACTOR. The Subrecipient shall be considered an independent contractor and neither the Subrecipient, its employees, nor anyone working under the Subrecipient shall be considered an agent or an employee of County. Neither the Subrecipient, its employees nor anyone working under the Subrecipient shall qualify for workers’ compensation or other fringe benefits of any kind through County. 10. PERMITS, LICENSES, APPROVALS, AND LEGAL OBLIGATIONS. Subrecipient shall be responsible for obtaining any and all permits, licenses, and approvals required for performing any work under this Agreement. Subrecipient shall be responsible for observing and complying with any applicable Federal, State, or local laws, or rules or regulations affecting any such work. Subrecipient shall provide copies of permits and approvals to the County upon request. ATTACHMENT 9 - Page 7 of 10 11. INDEMNITY. The Subrecipient agrees to indemnify, defend with counsel approved in writing by County, and hold County, its elected and appointed officials, officers, employees and agents and those special districts and agencies which County’s Board of Supervisors acts as the governing Board harmless from any claims, demands or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the Subrecipient’s receipt of the grant amount under this Agreement, including any claims that the grant amount paid by the County under this Agreement were not used consistent with the restrictions on the use of Coronavirus Relief Funds (42 U.S.C. § 801) and the regulations and guidance issued by the Department of Treasury regarding the use of such funds. The provisions of this paragraph shall survive the termination of this Agreement. 12. NOTICES. Any and all notices, requests demands and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing. Any written communications shall be deemed to have been duly given upon actual in-person delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four (4) calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the appropriate party at the address stated herein or such other address as the parties hereto may designate by written notice from time to time in the manner aforesaid. Subrecipient: Benjamin Siegel City Manager City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 County: Frank Kim County Executive Officer Hall of Administration 333 W. Santa Ana Blvd., Third Floor Santa Ana, CA 92701 13. DEFAULTS. Should either Party fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this ATTACHMENT 9 - Page 8 of 10 Agreement, the non-breaching Party reserves the right to terminate the Agreement, reserving all rights under State and Federal law. 14. ATTORNEY FEES. In any action or proceeding to enforce or interpret any provision of this Agreement, each Party shall bear its own attorney’s fees, costs, and expenses. 15. ENTIRE CONTRACT: This Agreement contains the entire contract between the Parties with respect to the matters herein, and there are no restrictions, promises, warranties or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on the parties unless authorized by the Parties in writing. 16. AMENDMENTS. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties; no oral understanding or agreement not incorporated herein shall be binding on either of the Parties; and no exceptions, alternatives, substitutes or revisions are valid or binding on County unless authorized by County in writing. 17. COUNTERPARTS. This Agreement may be executed in counterpart originals, each of which shall be deemed to constitute an original agreement, and all of which shall constitute one agreement. The execution of one counterpart by any Party shall have the same force and effect as if that Party had signed all other counterparts. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day and year dated below. CITY OF SAN JUAN CAPISTRANO COUNTY OF ORANGE A California Municipal Corporation A political subdivision of the State of California By: __________________________ By: ___________________________ Benjamin Siegel Michelle Steel, Chairwoman City Manager Date: _________________________ Date: ______________________________ ATTACHMENT 9 - Page 9 of 10 ATTEST By: __________________________ Robin Stieler Clerk of the Board of Supervisors County of Orange, California APPROVED AS TO FORM: By: ____________________________ By: _________________________________ Mark Servino City Attorney Supervising Deputy County Counsel Date: _________________________ Date: _______________________________ ATTACHMENT 9 - Page 10 of 10