20-0616_INTERWEST CONSULTING GROUP, INC._Agenda Report_F1aCity of San Juan Capistrano
Agenda Report
TO: Honorable Mayor and Members of the City Council
FROM: Benjamin Siegel, City Manager
SUBMITTED BY: Ken Al-Imam, Chief Financial Officer
PREPARED BY: Michelle Short, Acting Assistant Finance Director
DATE: June 16, 2020
SUBJECT: Budget for Fiscal Year 2020-21, including: Seven-Year Capital
Improvement Program for Fiscal Years 2020-21 through 2026-27;
Measure M2 Seven-Year Capital Improvement Program for Fiscal
Years 2020-21 through 2026-27; Fiscal Year 2020-21 Appropriations
Limitation; Property Tax Rate for 2017 Taxable General Obligation
Refunding Bonds (Measure Y) for Fiscal Year 2020-21; Resolution
Amending the Personnel Classification and Compensation Plan;
Five-Year Agreement with the County of Orange for the Provision of
Law Enforcement Services (Orange County Sheriff’s Department);
Capital Project (CIP 18201) Amendment; Professional Services
Agreement with Interwest Consulting Group, Inc. and Related
Appropriation; and County COVID-19 Expense Reimbursement
Agreement
RECOMMENDATIONS:
1. Adopt the Resolution that adopts the Operating and Capital Budget for Fiscal Year
2020-21, subject to the outcome of ongoing negotiations regarding a contracted
salary increase, the results of which are to be incorporated into the budget;
2. Adopt the Resolution that approves the Seven-Year Capital Improvement Program
for Fiscal Years 2020-21 through 2026-27;
3.Approve the Measure M2 Seven-Year Capital Improvement Program for Fiscal
Years 2020-21 through 2026-27;
4.Adopt the Resolution establishing the Fiscal Year 2020-21 Appropriations
Limitation;
6/16/2020
F1a
City Council Agenda Report
June 16, 2020
Page 2 of 11
5. Adopt the Resolution establishing the property tax rate for the 2017 Taxable
General Obligation Refunding Bonds (Open Space Measure Y) for Fiscal Year
2020-21;
6.Adopt a Resolution amending the Personnel Classification and Compensation
Plan;
7. Approve a Five-Year Agreement with the County of Orange for the provision of law
enforcement services;
8.Transfer $115,000 of funding from the Cook La Novia Park Picnic Area
Enhancements Project (CIP 18201) to a new project programmed for Fiscal Year
2021-22 (Cook La Novia Park Pickleball Courts Conversion);
9.Approve and authorize the City Manager to execute a Professional Services
Agreement with Interwest Consulting Group, Inc. (Interwest Agreement), for
specialized employment services, in an amount not-to-exceed $185,000;
10. Direct staff to incorporate into the budget additional funding in the amount of
$45,000 from General Fund reserves to pay for the portion of the Interwest
Agreement that will fall within Fiscal Year 2020-21; and,
11. Authorize the City Manager to sign the County COVID-19 Expense
Reimbursement Agreement.
EXECUTIVE SUMMARY:
The appropriations set forth in the accompanying resolutions reflect the proposed
Operating and Capital Budget for Fiscal Year 2020-21 and the proposed Seven-Year
Capital Improvement Program for Fiscal Years 2020-21 through 2026-27. These budget
resolutions provide total operating appropriations of $66.7 million and total capital
appropriations of $15.6 million.
DISCUSSION/ANALYSIS:
At the May 5, 2020, City Council meeting, the City Manager and Chief Financial Officer
presented an overview of the impacts of COVID-19 on the City’s budget, as well as
recommendations to address the projected shortfall for Fiscal Years 2019-20 and 2020-
21.
During the presentation, staff provided information concerning the General Fund
revenues most impacted by COVID-19, which amount to a projected $1.7 million revenue
loss for Fiscal Year 2019-20 and a projected $2.1 million revenue loss for Fiscal Year
2020-21. Information was provided regarding these revenues, which include sales tax
revenue, transient occupancy tax revenue, development revenue and investment income.
City Council Agenda Report
June 16, 2020
Page 3 of 11
Because of the suddenness and severity of the stay-at-home order and business
restrictions in Fiscal Year 2019-20, the current fiscal year (Fiscal Year 2019-20) is
experiencing most of its damage in a matter of months, a timeframe too short to be
immediately mitigated by the proposed organizational restructuring described below that
would produce the greatest offset to the revenue loss. Consequently, most of the $1.7
million revenue loss associated with Fiscal Year 2019-20 was covered by the use of
reserves.
In the budget workshop, staff set forth a plan to address the revenue losses for Fiscal
Year 2020-21, which included the following measures:
• Expenditure reductions as the result of identifying costs that could be postponed
until after City operations and revenues return to normal operating levels in
conjunction with a smaller than normal increase in contracted law enforcement
service costs ($540,000) for Fiscal Year 2020-21;
• Potential efficiency gains and cost savings from a reorganization effort that would
lay off four positions, eliminate several vacancies and combine certain positions
($1.3 million);
• Negotiation of a proposed cancellation of a contracted 3.5% salary increase for all
City employees ($260,000);
• Temporary delay of nonessential capital projects; and,
• Use of limited reserves.
Council approved staff’s plan and directed staff to incorporate the plan into a proposed
budget to be presented on June 16. The accompanying budget proposed for Fiscal Year
2020-21 reflects all of the aforementioned actions, except for cancellation of the
contracted 3.5% salary increase for represented employees, which is subject to
negotiation with the employee associations and is still ongoing. The proposed budget
does reflect cancellation of the 3.5% salary increase for the executive team, who are not
represented by an association and who voluntarily declined the increase.
Typically, the City adopts a two-year budget. However, because of significant uncertainty
regarding the impacts of COVID-19 on City revenues for Fiscal Year 2021-22 and beyond,
City Council directed staff to develop a budget for only Fiscal Year 2020-21.
Staff’s expenditure reduction plan is anticipated to address virtually all of the $2.1 million
loss in General Fund revenue projected for Fiscal Year 2020-21 as the result of COVID-
19, except for a limited $284,000 use of reserves. If the City is able to reach agreement
with the employee associations to cancel the contracted 3.5% salary increase or an
equivalent personnel cost-saving measure, the City will realize an additional savings of
$190,000, bringing the use of reserves to balance the Fiscal Year 2020-21 General Fund
budget to under $100,000.
Operating Budget
The proposed operating budget for the General Fund reflects total budgeted revenues
(including interfund transfers) of $29.3 million for Fiscal Year 2020-21. The proposed
operating budget for the General Fund reflects budgeted expenditures (including interfund
City Council Agenda Report
June 16, 2020
Page 4 of 11
transfers) of $31.5 million for Fiscal Year 2020-21. The excess of expenditures over
revenues is due to a proposed $1.9 million appropriation of funds for removal of the
“Arizona crossing” and the San Juan Creek bank restoration project, both of which are
requirements of the consent decree associated with resolution of the Coastkeeper
litigation. The source of funding for this proposed capital appropriation is a federal/state
emergency management grant in the amount of $155,000 with the remainder of the
funding coming from the unexpended portion of a negotiated one-time landfill agreement
payment that was recognized as revenue in Fiscal Year 2018-19 and is currently held in
General Fund reserves to be expended for this purpose. The accompanying proposed
budget projects the spendable fund balance of the General Fund as of June 30, 2021, to
be $15.9 million.
The Budget Resolution (Attachment 1) addresses the Fiscal Year 2020-21 Operating and
Capital Improvement Budget, which are comprised of the following:
Seven-Year Capital Improvement Program
At the May 5 Budget Workshop, the City Council directed staff to temporarily delay
nonessential capital projects in order to reduce their impacts on the maintenance
expenditures of the City during the period of fiscal distress caused by the COVID-19
pandemic. Accordingly, the Seven-Year Capital Improvement Program reflects a deferral
of those projects until City operations and revenues return to normal operating levels,
currently expected in Fiscal Year 2021-22. Taking this into account, staff evaluated capital
project needs and adjusted the amounts that are planned for expenditure for the
succeeding seven-year period, after giving effect to the reduced capital project funding
caused by the COVID-19 economic downturn. The timing of these projects will be
revisited and adjusted as needed when staff presents to Council the updated Seven-Year
Capital Improvement Program that will be presented in conjunction with adoption of the
budget for Fiscal Year 2021-22.
Attachment 2 presents the Resolution regarding the Seven-Year Capital Improvement
Program for Fiscal Years 2020-21 through 2026-27, summarized as follows:
Operating
Expenditures
Capital
Expenditures
Transfers
Between
Funds (1)Total
General Fund 29,161,305$ 1,965,000$ 409,585$ 31,535,890$
Other Governmental Funds 4,314,761 5,558,920 750,000 10,623,681
Enterprise Funds 23,417,844 7,965,000 7,665,740 39,048,584
Internal Service Funds 9,755,570 152,000 - 9,907,570
Total All City Funds (2)66,649,480$ 15,640,920$ 8,825,325$ 91,115,725$
Fiscal Year 2020-21
(1) Transfers between funds are balanced by fund types, general and governmental funds and enterprise funds.
(2) Totals do not include the San Juan Public Financing Authority and San Juan Capistrano Housing Authority (See
Exhibit A to the Resolution).
City Council Agenda Report
June 16, 2020
Page 5 of 11
The Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-
27 includes a transfer of $115,000 of funding from the Cook La Novia Park Picnic Area
Enhancements Project (CIP 18201) to a new project programmed for Fiscal Year 2021-
22 (Cook La Novia Park Pickleball Courts Conversion). The Cook La Novia Park Picnic
Area Enhancements Project (CIP 18201) would retain $50,000 of funding for picnic area
enhancements.
A modified version of the Seven-Year Capital Improvement Program for Fiscal Years
2020-21 through 2026-27 has been included at Attachment 3 in order to meet the
requirements of the Measure M2 program of the Orange County Transportation Authority.
This version of the Seven-Year Capital Improvement Program includes costs associated
with the City’s senior mobility program and summer trolley program that are not capital
expenditures for budgetary purposes. Approval of this document is required in order to
continue to receive Measure M2 transportation funds.
Establishment of the Appropriations Limitation for Fiscal Year 2020-21
Article XIII of the California State Constitution requires that local governments establish
a limitation on the amount of proceeds of taxes that may be appropriated for spending. It
is the City’s responsibility to calculate the annual appropriations limit using a methodology
established by state statute. The previous fiscal year’s limit is increased by a unifying
factor that takes into account changes in population as well as inflation. For the inflation
factor, cities may choose either the change in the measurement of California Per Capita
Personal Income (CCPI) or the change in the amount of the City’s assessed valuation
that is due to non-residential construction. For the population factor, cities can select
either the change in population for the city or that of the county. The choice of each of
these factors is made by an annual election of Council by means of a resolution.
Based on the foregoing methodology set forth in state law, the appropriations limitation
for Fiscal Year 2020-21 has been determined to be $87,792,480 (Exhibit A of Attachment
4). The City's budgeted expenditures for Fiscal Year 2020-21 that are funded by proceeds
of taxes as defined by state law are significantly below the limit and, therefore, the City’s
Project
Fiscal Year (1)Expenditures
2020-21 15,640,920$
2021-22 17,186,736
2022-23 18,835,000
2023-24 8,151,000
2024-25 9,157,000
2025-26 8,068,000
2026-27 1,519,000
TOTAL 78,557,656$
(1) The Fiscal Year 2020-21 project expenditures have been appropriated as part of the 2020-21
Operating and Capital Budgets.
City Council Agenda Report
June 16, 2020
Page 6 of 11
Fiscal Year 2020-21 Budget is in compliance with the State Constitution with respect to
this matter.
Approval of Property Tax Rates for Voter-Approved Bonded Indebtedness
On November 4, 2008, voters approved Measure Y, which provided $30 million in bond
funding for the acquisition, preservation, enhancement and improvement of land to
protect and preserve open space, natural areas, creeks and streams, historic areas,
undeveloped hillsides, natural ridges and to provide additional recreational amenities,
such as bike and walking trails, equestrian facilities, parks and sports fields. Pursuant to
Measure Y, $30 million in bonds were issued under this measure in January 2010. In
February 2017, the City issued taxable refunding bonds to refinance the original bonds.
The City must annually establish the ad valorem tax rate that is necessary to fund the
annual installments of principal and interest that are associated with voter-approved
bonded indebtedness (general obligation bonds). The calculation for this tax rate takes
into account the debt service requirements for the year in question, as adjusted for any
excess/deficit reserve in the Debt Service Fund, in order to determine the amount that is
needed to be collected from the ad valorem tax levy to fully fund debt service on the
general obligation bonds of the City. Once that amount is determined, it is then divided
by the estimated amount of secured assessed valuation applicable to the fiscal year in
question to arrive at the tax rate for the levy. Upon approval by the City Council, the
County of Orange is notified of the approved rate for placement on the property tax roll.
The ad valorem tax rate for the City’s voter-approved debt for Fiscal Year 2020-21 is
$0.02126 per $100 of assessed valuation (Attachment 5).
Staffing
The proposed budget implements the organizational restructuring proposed at the May 5
Budget Workshop and discussed in the following sections.
Eliminate Vacant Positions
The accompanying proposed budget for Fiscal Year 2020-21 reflects the elimination of
four full-time positions that are either currently vacant or will become vacant as a result
of the reorganization. In addition, the elimination of four part-time positions is reflected in
the proposed budget.
• Assistant Public Works Director
• Community Services Coordinator
• Administrative Specialist
• City Hall Receptionist
• Community Services Receptionist (part-time)
• Recreation Leaders (part-time)
These eliminations would create a savings of $591,000 in the General Fund for Fiscal
Year 2020-21.
City Council Agenda Report
June 16, 2020
Page 7 of 11
Change/Combine Positions
In addition to the elimination of several vacant positions, staff proposed to combine some
positions across departments to account for current workload, the decrease in service
and allow for enhanced resource sharing. These changes include:
• Public Works and Community Services will report to Assistant City Manager and
share administrative and support staff
• Underfill Community Services Director at Community Services Manager
• Eliminate Senior Citizens Program Coordinator and add Sr. Management Analyst
to be shared between Community Services and Public Works
• Underfill Senior Executive Assistant at Office Assistant
• Underfill Assistant Finance Director at Finance Manager
These recommended actions are expected to create a savings of $217,000 to the General
Fund in Fiscal Year 2020-21.
The proposed job descriptions for the Community Services Position (an executive
position) and the Finance Manager position and the impacts of the same on the approved
Management and Professional Employees Association salary table are set forth as
exhibits to Attachment 6.
Layoffs
At the Budget Workshop held on May 5, 2020, staff identified four currently occupied
positions that are no longer needed based on workload needs of the City and the
reorganization measures discussed above. Pursuant to City Council direction, staff has
initiated the layoff process.
These positions are identified below:
• Associate Engineer (Public Works)
• Engineering Technician (Public Works)
• Administrative Coordinator (Finance)
• Administrative Specialist (Community Services)
Eliminating these four positions will create $543,000 in savings to the General Fund in
Fiscal Year 2020-21. This savings will be offset by any contractually required longevity
benefit payments applicable to certain City employees and/or any additional costs
resulting from negotiations with the applicable labor association.
Cancel Scheduled Pay Increase
The proposed budget reflects a General Fund savings of roughly $68,000 associated with
cancellation of the scheduled 3.5% salary increase for the City’s executive team. The
impacts of this upon the salary table approved for the executives is set forth in Exhibit D
to Attachment 6.
City Council Agenda Report
June 16, 2020
Page 8 of 11
For all other employees, because the pay increase programmed for Fiscal Year 2020-21
is part of an approved memorandum of understanding with the City’s two labor
associations, cancellation of this pay increase requires the consent of the employee
associations. While discussions are continuing with the two employee associations, no
resolution has been reached as of publication of this report. Accordingly, the estimated
General Fund savings of $190,000, including the cost of benefits affected by the pay
increase attributable to the employees represented by the two associations as well as
part-time employees, has not been included in the proposed budget.
Investment Policy
As a part of the financial review associated with the budget process, the Chief Financial
Officer and the City’s investment advisor (Chandler Asset Management) evaluated the
City’s investment policy. In the past year, there were no changes to the California
Government Code that required updates to the City’s investment policy.
Law Enforcement Services Agreement with County of Orange
The proposed new Five-Year Law Enforcement Agreement replaces the current
agreement that expires on June 30, 2020. (Attachment 6). The cost of law enforcement
services for Fiscal Year 2020-21 is $10,770,185, which is a 1.4% increase compared to
the Fiscal Year 2019-20 estimate of $10,624,600. The amount budgeted for contracted
law enforcement services as set forth in the Fiscal Year 2020-21 Proposed Budget
provides sufficient funding for this agreement.
The Fiscal Year 2020-21 direct staffing level of 30 full-time OCSD employees is the same
as that for Fiscal Year 2019-20.
The following chart depicts the City’s dedicated law enforcement staffing resources:
QUANTITY DEDICATED POSITIONS
1 Lieutenant
5 Sergeant (4 Patrol + 1 Administrative)
2 Investigator
15 DS II Patrol
2 DS II Motorcycle
1 DS II Community Support
1 DS II - DET
DS II - Extra Help
27 Subtotal Safety
2 Community Services Officer
1 Crime Prevention Specialist
3 Subtotal Professional
30 TOTAL
The City also shares law enforcement resources with other South Orange County cities.
In Fiscal Year 2020-21 the City will share resources of 18.70 full-time employees.
City Council Agenda Report
June 16, 2020
Page 9 of 11
The following chart depicts the City’s shared law enforcement staffing resources:
QUANTITY REGIONAL / SHARED STAFF % ALLOCATION
0.6 Traffic - Sergeant 6.94%
4 Traffic - Deputy Sheriff II 6.94%
2 Traffic - Investigative Assistant 6.94%
1 Traffic - Office Specialist 6.94%
0.3 Auto Theft - Sergeant 5.46%
2 Auto Theft - Investigator 5.46%
1 Auto Theft - Investigative Assistant 5.46%
1 Auto Theft - Office Specialist 5.46%
1 DET - Sergeant 5.87%
1 DET - Investigator 5.87%
1 Subpoena - Office Specialist 6.75%
2 Courts - Investigative Assistant 16.07%
0.8 Office Specialist 16.07%
1 Motorcycle Sergeant + MDC 7.14%
18.70 TOTAL
In addition to these resources, OCSD provides the City with specialized resources, such
as, Special Weapons and Tactics (SWAT), Mounted Enforcement Units, Homicide
Investigation Unit and Specialized Investigation Units focused on areas such as economic
crimes and gang suppression.
Interwest Agreement for Interim Community Services Director
Due to the departure of the City’s Community Services Director, the City required
specialized services to assist in matters related to oversight of Community Services
programming and activities, which also included unanticipated efforts to respond to the
COVID-19 pandemic. The Interwest Consulting Group, Inc., has provided a very qualified
and experienced Interim Community Services Director who has been instrumental in
providing continuity for Community Services staff while also allowing for effective
coordination of the City’s COVID-19 community and facility-oriented response efforts.
These services were fully funded in Fiscal Year 2019-20 from salary savings associated
with vacant positions within the Community Services Department. An appropriation of
$45,000 is needed to fund these services for a portion of Fiscal Year 2020-21 until such
time that responsibilities have been fully transitioned to the newly-created Community
Services Manager position. The proposed contract for these services is set forth as
Attachment 8.
County COVID-19 Expense Reimbursement Agreement
The County of Orange has agreed to share a portion of its funding allocated under the
Coronavirus Aid, Relief and Economic Security (CARES) Act with all cities located within
the county. Under the terms of the agreement (Attachment 9), the portion of funds
available to San Juan Capistrano can only be used to reimburse the City for actual costs
incurred by the City for medical and protective supplies, sanitizing products, disinfection
supplies and services, personal protective equipment, modification of facilities to mitigate
COVID-19 threats to public health, telework costs, unemployment insurance, and the
local cost share of FEMA reimbursement. Only the salary costs of employees that have
City Council Agenda Report
June 16, 2020
Page 10 of 11
been substantially dedicated to mitigating or responding to the COVID-19 public health
emergency will be reimbursed. No employees of the City have been substantially
dedicated to mitigating or responding to the COVID-19 public health emergency. The
funds cannot be used to reimburse the City for revenue losses. The funds also cannot be
used to reimburse the City for the federal share of FEMA cost reimbursement, which
reimburses the City for overtime costs relative to COVID-19 and certain other direct costs
of the public health emergency. The maximum amount available to the City for
reimbursement under this agreement is $313,614. Funds not expended by December 31,
2020, for specified eligible expenses must be returned to the County in January 2021.
Approval of this agreement would ensure that the City receives the appropriate amount
of funding to cover its eligible expenses.
FISCAL IMPACT:
The fiscal impact of the Proposed Operating and Capital Budget for Fiscal Year 2020-21
on each fund of the City is summarized in Attachment 2. The fiscal impact of the Proposed
Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through 2026-27 is
summarized in Attachment 3.
ENVIRONMENTAL IMPACT:
Not applicable.
PRIOR CITY COUNCIL REVIEW:
On May 5, 2020, Council was presented with the impacts of COVID-19 on the City’s
budget, as well as recommendations to address the projected shortfall for the 2020-21
Fiscal Year.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
On May 26, 2020, the Planning Commission determined that the Proposed Seven-Year
Capital Improvement Program for Fiscal Years 2020-21 through 2026-27 is consistent
with the City’s General Plan.
NOTIFICATION:
•Classified Employees Association
•Management and Professional Employees Association
ATTACHMENTS:
Attachment 1 – Resolution Adopting the Fiscal Year 2020-21 Operating and Capital
Budget
Attachment 2 – Resolution Adopting the Seven-Year Capital Improvement Program for
Fiscal Years 2020-21 through 2026-27
Attachment 3 – Measure M2 Seven-Year Capital Improvement Program for Fiscal Years
2020-21 through 2026-27
City Council Agenda Report
June 16, 2020
Page 11 of 11
Attachment 4 – Resolution Establishing the Fiscal Year 2020-21 Appropriations
Limitation
Attachment 5 – Resolution Establishing the Property Tax Rate for the Open Space
(Measure Y-2008) General Obligation Bonds, Series 2017 for Fiscal
Year 2020-21
Attachment 6 – Resolution Amending the City’s Personnel Classification and
Compensation Plans
Attachment 7 – Five-Year Agreement for Law Enforcement Services
Attachment 8 – Interwest Agreement for Interim Community Services Director
Attachment 9 – County COVID-19 Expense Reimbursement Agreement
1
RESOLUTION NO. 20-06-16-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA ADOPTING THE FISCAL YEAR 2020-21
OPERATING AND CAPITAL IMPROVEMENT BUDGET AND
AUTHORIZING EXPENDITURES AND APPROPRIATIONS RELATED
THERETO
WHEREAS, at its regular meeting on May 5, 2020, the City Council of the City
of San Juan Capistrano was presented with the impacts of COVID-19 on the City’s budget,
as well as recommendations to address the projected shortfall for the 2020-21 Fiscal Year;
and,
WHEREAS, the Proposed Fiscal Year 2020-21 Operating and Capital Budget
are the basis for the financial and economic implementation of the City’s General Plan; and,
WHEREAS, the Proposed Fiscal Year 2020-21 Operating and Capital Budget
provide for service levels necessary to respond to the needs of the community and which
are deemed appropriate by the City Council, and concurrently provides a work force to fill
these service needs; and,
WHEREAS, the City Council recognizes that the Proposed Fiscal Year 2020-
21 Operating and Capital Budget will require adjustments from time to time, and
accordingly, the City Manager is authorized to execute necessary transfers to carry out the
scope of services as approved.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
San Juan Capistrano does hereby determine as follows:
1. That the Proposed Fiscal Year 2020-21 Operating and Capital Budget as
shown in Exhibit A attached hereto and incorporated by reference herein and as detailed in
the Budget Document on file with the City Clerk’s Office entitled "City of San Juan
Capistrano Budget – Fiscal Year 2020-21” are adopted as follows:
ATTACHMENT 1
2
Operating
Expenditures
Capital
Expenditures
Transfers
Between
Funds (1)Total
General Fund 29,161,305$ 1,965,000$ 409,585$ 31,535,890$
Other Governmental Funds 4,314,761 5,558,920 750,000 10,623,681
Enterprise Funds 23,417,844 7,965,000 7,665,740 39,048,584
Internal Service Funds 9,755,570 152,000 ‐ 9,907,570
Total All City Funds (2)66,649,480$ 15,640,920$ 8,825,325$ 91,115,725$
Fiscal Year 2020‐21
(1) Transfers between funds are balanced by fund types, general and governmental funds and enterprise funds.
(2) Totals do not include the San Juan Public Financing Authority and San Juan Capistrano Housing Authority (See
Exhibit A to the Resolution).
2. That total appropriations for each fund may only be increased or decreased
by the City Council by amending the budget except as provided herein.
3. That the legal level of budgetary control is at the fund level. Budgets may
not legally be exceeded at the fund level without appropriate authorization by the City
Council. Budgeted amounts for individual classifications within a fund may be exceeded as
long as the total annual budget for that fund is not exceeded.
4. That the following controls are hereby placed on the transfers of budgeted
funds:
a. The City Manager may authorize transfers of funds from account to
account within any operating department.
b. The City Manager may authorize transfers of funds from department to
department within any fund up to $50,000.
c. The City Manager may delegate the authority to make budget
transfers and adjustments up to $10,000.
d. The City Manager may authorize budget adjustments involving
offsetting revenues and expenditures; the City Manager may authorize
increases in an appropriation for a specific purpose where the
appropriation is offset by unbudgeted revenues, which are designated for
said specific purpose.
5. That all appropriations for outstanding encumbrances and projects
currently underway and remaining unexpended at June 30, 2020, as approved by the City
Manager or his designee, are hereby appropriated to the Fiscal Year 2020-21 Operating
Budget.
ATTACHMENT 1
3
PASSED, APPROVED, AND ADOPTED this 16th day of June 2020.
__________________________________
TROY A. BOURNE, MAYOR
ATTEST:
___________________________________
MARIA MORRIS, CITY CLERK
ATTACHMENT 1
ProjectedProjectedBeginning Operating CIP Transfers Transfers EndingBalance Revenues Expenditures Expenditures In Out Balance7/1/2020 (1)FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 Adjustments 6/30/2021GENERAL FUNDSGeneral FundUnassigned 2,696,687$ 28,537,000$ (29,161,305)$ ‐$ 750,000$ (409,585)$ ‐$ 2,412,797$ Reserve ‐ Tuition Reimbursement Program35,000 ‐ ‐ ‐ ‐ ‐ ‐ 35,000 Reserve ‐ Cash Flow5,000,000 ‐ ‐ ‐ ‐ ‐ ‐ 5,000,000 Reserve ‐ Economic Uncertainty7,500,000 ‐ ‐ ‐ ‐ ‐ ‐ 7,500,000 Reserve ‐ Contingency1,000,000 ‐ ‐ ‐ ‐ ‐ ‐ 1,000,000 Reserve ‐ Consent Decree Water Quality Projects2,111,000 ‐ ‐ (1,965,000) ‐ ‐ ‐ 146,000 Restricted ‐ LED Street Light Conversion Project47,439 47,439 Non‐Spendable ‐ Loans to Community Redevelopment Agency6,761 ‐ ‐ ‐ ‐ ‐ ‐ 6,761 Total General Fund18,396,887 28,537,000 (29,161,305) (1,965,000) 750,000 (409,585) ‐ 16,147,997 Parking Maintenance FundAssigned‐Parking Maintenance159,257 76,900 (179,335) ‐ 102,435 ‐ ‐ 159,257 Successor Agency to the CRA/Housing Authority Administration Fund Unassigned251,021 271,355 (227,215) ‐ ‐ ‐ ‐ 295,161 Farm Operations FundAssigned‐Farm Operations650,616 136,000 (72,875) ‐ ‐ ‐ ‐ 713,741 Eastern Open Space FundAssigned‐Eastern Open Space Operations(2,676,960) 240,000 (331,317) ‐ ‐ ‐ ‐ (2,768,277) GENERAL FUNDS ‐ TOTAL16,780,821$ 29,261,255$ (29,972,047)$ (1,965,000)$ 852,435$ (409,585)$ ‐$ 14,547,879$ Special Revenue FundsC&D Forfeited Bonds FundRestricted‐Recycling Programs992,353$ 25,000$ (24,015)$ ‐$ ‐$ (25,000)$ ‐$ 968,338$ Road Maintenance and Rehabilitation Account (RMRA)Restricted‐Streets and Roads Capital Projects100,824 547,200 ‐ (614,000) ‐ ‐ ‐ 34,024 Certified Access Specialist Program (C.A.S.P.)Restricted‐CASP Program21,467 ‐ (8,700) ‐ ‐ ‐ ‐ 12,767 Systems Development/Ord. 211 FundRestricted‐Streets and Roads Capital Projects595,334 600,000 ‐ (550,000) ‐ ‐ ‐ 645,334 Park and Recreation FundRestricted‐Parks and Recreation Capital Projects2,989,590 981,000 ‐ 40,000 ‐ ‐ ‐ 4,010,590 CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2020/21BUDGET SUMMARY - ALL FUNDS EXHIBIT A - Page 1 of 92
ProjectedProjectedBeginning Operating CIP Transfers Transfers EndingBalance Revenues Expenditures Expenditures In Out Balance7/1/2020 (1)FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 Adjustments 6/30/2021CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2020/21BUDGET SUMMARY - ALL FUNDS Drainage FundRestricted‐Storm Drain Capital Projects(241,589) 37,000 ‐ ‐ ‐ ‐ ‐ (204,589) Agricultural Preservation FundRestricted‐Agricultural Preservation Projects217,722 56,000 ‐ ‐ ‐ ‐ ‐ 273,722 Landscape Maintenance FundRestricted‐Landscape Maintenance245,147 140,000 (171,490) ‐ ‐ ‐ ‐ 213,657 CDBG/HOME FundRestricted‐Housing Rehabilitation for Low and 381,860 144,000 (480,840) ‐ ‐ ‐ ‐ 45,020 Moderate Income Housing PersonsGas Tax FundRestricted‐Street Rehabilitation and Maintenance33,574 796,500 ‐ (471,500) ‐ (350,000) ‐ 8,574 CCFP FundDeveloper Contributions for Specific Projects411,439 ‐ ‐ ‐ ‐ ‐ ‐ 411,439 Loan to Measure M Fund‐ ‐ ‐ ‐ ‐ ‐ 220,000 220,000 Restricted‐Streets and Roads Capital Projects9,395,597 919,000 ‐ (829,420) ‐ ‐ (220,000) 9,265,177 Total CCFP Fund9,807,036 919,000 ‐ (829,420) ‐ ‐ ‐ 9,896,616 S.O.N.G.S. FundRestricted‐Emergency Preparedness‐ 150,000 (148,389) ‐ ‐ ‐ ‐ 1,611 AQMD FundRestricted‐Mobile Source Emissions Reduction Programs323,354 48,000 (5,000) ‐ ‐ (35,000) ‐ 331,354 Measure M FundRestricted‐Streets and Roads Capital Projects61,326 802,000 ‐ (800,000) ‐ ‐ ‐ 63,326 Housing In‐Lieu Fee FundRestricted‐Affordable Housing 672,729 1,343,000 ‐ ‐ ‐ ‐ ‐ 2,015,729 Local Law Enforcement Grants FundRestricted‐Law Enforcement‐ 150,000 ‐ ‐ ‐ (150,000) ‐ ‐ Street and Highways Grant FundRestricted‐Capital Projects‐ 2,524,000 ‐ (2,334,000) ‐ (190,000) ‐ ‐ Developer Deposits FundDeveloper Contributions for Specific Projects‐ 484,925 (484,925) ‐ ‐ ‐ ‐ ‐ SPECIAL REVENUE FUNDS ‐ TOTAL16,200,727$ 9,747,625$ (1,323,359)$ (5,558,920)$ ‐$ (750,000)$ ‐$ 18,316,073$ EXHIBIT A - Page 2 of 92
ProjectedProjectedBeginning Operating CIP Transfers Transfers EndingBalance Revenues Expenditures Expenditures In Out Balance7/1/2020 (1)FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 Adjustments 6/30/2021CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2020/21BUDGET SUMMARY - ALL FUNDS Debt Service FundDebt Service FundRestricted‐Debt Service3,534,371$ 1,873,510$ (2,180,660)$ ‐$ 307,150$ ‐$ ‐$ 3,534,371$ Capital Improvement FundsOpen Space Bond Projects FundRestricted ‐ Open Space Capital Projects51,490$ 10,000 ‐$ ‐$ ‐$ ‐$ ‐$ 61,490$ Community Facilities District Bonds FundRestricted ‐ Community Facilities Projects167,756 20,000 ‐ ‐ ‐ ‐ ‐ 187,756 Successor Agency Non‐Housing Bonds FundRestricted ‐ Downtown Projects11,259 10,000 ‐ ‐ ‐ ‐ ‐ 21,259 CAPITAL PROJECTS FUNDS ‐ TOTAL230,505$ 40,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 270,505$ GENERAL GOVERNMENTAL FUNDS ‐ TOTAL36,746,424$ 40,922,390$ (33,476,066)$ (7,523,920)$ 1,159,585$(1,159,585)$‐$ 36,668,828$ ENTERPRISE FUNDSWater Enterprise FundsDomestic Water Operations FundUnrestricted Net Position‐Available2,438,724$ 20,837,000$ (15,130,994)$ ‐$ ‐$ (4,870,740)$‐$ 3,273,990$ Unrestricted Net Position‐Drought Penalty Reserve294,488 ‐ (82,950) ‐ ‐ ‐ ‐ 211,538 Unrestricted Net Position‐Rate Stabilization Reserve1,796,425 ‐ ‐ ‐ ‐ ‐ ‐ 1,796,425 Unrestricted Net Position ‐ Pension & OPEB Liabilities (2)(7,409,068) ‐ ‐ ‐ ‐ ‐ ‐ (7,409,068) Investment in Capital Assets53,052,059 ‐ ‐ ‐ ‐ ‐ ‐ 53,052,059 Total Domestic Water Operations Fund50,172,628 20,837,000 (15,213,944) ‐ ‐ (4,870,740) ‐ 50,924,944 Water Debt Service FundUnrestricted Net Position‐Available205,587 1,368,000 (4,238,740) ‐ 2,870,740 ‐ ‐ 205,587 Unrestricted Net Position ‐ Outstanding Long‐Term Debt(23,600,626) ‐ ‐ ‐ ‐ ‐ ‐ (23,600,626) Total Water Debt Service Fund(23,395,039) 1,368,000 (4,238,740) ‐ 2,870,740 ‐ ‐ (23,395,039) Non‐Potable Water Operations FundUnrestricted Net Position‐Available315,506 996,000 (523,171) ‐ ‐ (800,000) ‐ (11,665) Unrestricted Net Position ‐ Pension & OPEB Liabilities (2)(311,293) ‐ ‐ ‐ ‐ ‐ ‐ (311,293) Total Non‐Potable Water Operations Fund4,213 996,000 (523,171) ‐ ‐ (800,000) ‐ (322,958) Domestic Water Capital Replacement FundUnrestricted Net Position‐Available1,268,225 12,000 ‐ (2,775,000) 2,000,000 ‐ ‐ 505,225 EXHIBIT A - Page 3 of 92
ProjectedProjectedBeginning Operating CIP Transfers Transfers EndingBalance Revenues Expenditures Expenditures In Out Balance7/1/2020 (1)FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 Adjustments 6/30/2021CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2020/21BUDGET SUMMARY - ALL FUNDS Domestic Water Capital Improvement FundUnrestricted Net Position‐Available1,018,501 2,202,000 ‐ (200,000) ‐ ‐ ‐ 3,020,501 Non‐Potable Water Capital Improvement FundUnrestricted Net Assets‐Available1,570,657 181,000 ‐ (840,000) 800,000 ‐ ‐ 1,711,657 WATER ENTERPRISE FUNDS ‐ TOTAL30,639,185$ 25,596,000$ (19,975,855)$ (3,815,000)$ 5,670,740$(5,670,740)$‐$ 32,444,330$ Sewer Enterprise FundsSewer Enterprise Operations FundUnrestricted Net Position‐Available3,444,330$ 3,830,000$ (3,441,989)$ ‐$ ‐$ (1,995,000)$ ‐$ 1,837,341$ Unrestricted Net Position ‐ Pension & OPEB Liabilities (2)(391,720) ‐ ‐ ‐ ‐ ‐ ‐ (391,720) Investment in Capital Assets19,369,171 ‐ ‐ ‐ ‐ ‐ ‐ 19,369,171 Total Sewer Operations Fund22,421,781 3,830,000 (3,441,989) ‐ ‐ (1,995,000) ‐ 20,814,792 Sewer Capital Replacement FundUnrestricted Net Position‐Available945,542 15,000 ‐ (2,362,000) 1,995,000 ‐ ‐ 593,542 Sewer Capital Improvement FundUnrestricted Net Position‐Available2,742,080 1,321,000 ‐ (1,788,000) ‐ ‐ ‐ 2,275,080 SEWER ENTERPRISE FUNDS ‐ TOTAL26,109,403$ 5,166,000$ (3,441,989)$ (4,150,000)$ 1,995,000$(1,995,000)$‐$ 23,683,414$ SJC HOUSING AUTHORITYHousing Authority Administration FundUnrestricted Net Position‐Available1,205,278$ 24,100$ (56,600)$ ‐$ ‐$ ‐$ ‐$ 1,172,778 Non‐Spendable ‐ Noncurrent Receivables & Prepaids5,076,137 ‐ ‐ ‐ ‐ ‐ ‐ 5,076,137 Investment in Capital Assets4,409,230 ‐ ‐ ‐ ‐ ‐ ‐ 4,409,230 Total Housing Authority Administration Fund10,690,645 24,100 (56,600) ‐ ‐ ‐ ‐ 10,658,145 Little Hollywood Rental Housing FundUnrestricted Net Position‐Available586,427 230,100 (233,840) ‐ ‐ ‐ ‐ 582,687 Successor Agency Housing Bonds FundRestricted Net Assets‐Affordable Housing Projects6,026,721 ‐ ‐ ‐ ‐ ‐ 6,026,721 Non‐Spendable ‐ Noncurrent Receivables1,021,945 30,000 ‐ ‐ ‐ ‐ ‐ 1,051,945 7,048,666 30,000 ‐ ‐ ‐ ‐ ‐ 7,078,666 SJC HOUSING AUTHORITY ‐ TOTAL18,325,738$ 284,200$ (290,440)$ ‐$ ‐$ ‐$ ‐$ 18,319,498$ ENTERPRISE FUNDS ‐ TOTAL75,074,326$ 31,046,200$ (23,708,284)$ (7,965,000)$ 7,665,740$(7,665,740)$‐$ 74,447,242$ EXHIBIT A - Page 4 of 92
ProjectedProjectedBeginning Operating CIP Transfers Transfers EndingBalance Revenues Expenditures Expenditures In Out Balance7/1/2020 (1)FY 2021 FY 2021 FY 2021 FY 2021 FY 2021 Adjustments 6/30/2021CITY OF SAN JUAN CAPISTRANOFISCAL YEAR 2020/21BUDGET SUMMARY - ALL FUNDS INTERNAL SERVICE FUNDSInsurance and Benefits FundUnrestricted Net Assets‐Available1,632,739$ 6,898,000$ (6,898,000)$ ‐$ ‐$ ‐$ ‐$ 1,632,739$ Noncurrent Assets‐Prepaids & Deferred Outflows1,265,873 ‐ ‐ ‐ ‐ ‐ ‐ 1,265,873 Total Insurance and Benefits Fund2,898,612 6,898,000 (6,898,000) ‐ ‐ ‐ ‐ 2,898,612 Facilities Operations FundUnrestricted Net Position‐Available (3)2,015,228 2,500,450 (2,857,570) (152,000) ‐ ‐ ‐ 1,506,108 Unrestricted Net Position ‐ Pension & OPEB Liabilities (2)(658,396) ‐ ‐ ‐ ‐ ‐ ‐ (658,396) Investment in Capital Assets2,535,165 ‐ ‐ ‐ ‐ ‐ ‐ 2,535,165 Total Facilities Operations Fund3,891,997 2,500,450 (2,857,570) (152,000) ‐ ‐ ‐ 3,382,877 INTERNAL SERVICE FUNDS ‐ TOTAL6,790,609$ 9,398,450$ (9,755,570)$ (152,000)$ ‐$ ‐$ ‐$ 6,281,489$ ALL FUNDS ‐ TOTAL118,611,359$ 81,367,040$ (66,939,920)$ (15,640,920)$ 8,825,325$(8,825,325)$‐$ 117,397,559$Less:San Juan Capistrano Housing Authority290,440 Total Appropriations Approved by City Council (66,649,480)$ (15,640,920)$ (8,825,325)$Notes:(2)The City is required by the Governmental Accounting Standards Board (GASB) to report the unfunded actuarial liability (UAAL) for its pension plans (GASB Statement No. 68) and other‐postemployment benefits (GASB Statement No. 75). The City's General Fund (andother governmental funds) do not reflect such an amount in this schedule because this accounting and reportingstandard is only applicable to the City's Enterprise and Internal ServiceFunds. The City's governmental funds' (i.e. General Fund, Capital Projects Funds, and Special Revenue Funds) portion of theCity's total UUAL as of December 31, 2018 (using the December 31, 2017 actuarial valuation rolled forward to December 31, 2018) was approximately $23.4 million for the City's pension plans andwas approximately $2.4 million for the other post employment benefit plan as of June 30, 2019 (using the July 1, 2018 actuarial valuation rolled forward to June 30, 2019).(3) Available reserves for capital replacement.(1) Beginning fund balance for the General Fund is projected with the effect of revenue adjustments given at the May 5, 2020, Budget Workshop. Other funds are based on projected balances as of June 30, 2020, as reported in the City's Second Quarter Financial Report to the City Council on March 2, 2020. EXHIBIT A - Page 5 of 92
Operating Budgets
by Fund
EXHIBIT A - Page 6 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE & OTHER SOURCES
Property Taxes 11,214,785$ 11,201,000$ 11,787,000$ 5%
Sales Tax 9,106,059 7,640,000 7,938,000 4%
Other Taxes 1,493,562 1,247,000 1,390,000 11%
Franchise Fees 1,382,164 1,399,000 1,471,000 5%
Other Agencies 892,090 1,007,400 1,161,000 15%
Licenses, Fees and Permits 2,255,787 2,451,270 2,410,000 ‐2%
Current Services 639,535 848,995 841,000 ‐1%
Use of Money & Property 949,042 454,500 450,000 ‐1%
Fines & Forfeitures 1,033,042 1,022,000 977,000 ‐4%
Other Revenue 652,090 72,070 112,000 55%
Landfill agreement funds (nonrecurring) 6,000,000 ‐ ‐ **
Transfers In 698,352 763,960 750,000 ‐2%
ESTIMATED REVENUE‐TOTAL 36,316,508 28,107,195 29,287,000 4%
ESTIMATED EXPENDITURES & OTHER USES
General Government 4,777,278 5,086,345 4,679,010 ‐8%
Public Safety 10,791,863 11,478,750 11,621,710 1%
Community Services 2,243,595 2,271,875 2,019,110 ‐11%
Development Services 2,984,471 2,732,895 2,971,845 9%
Public Works/Utilities 7,681,871 8,018,925 7,869,630 ‐2%
Other 2,666,768 1,000,000 ‐ ‐100%
Transfers Out ‐ Operating Funds 385,813 402,070 409,585 2%
ESTIMATED EXPENDITURES‐TOTAL 31,531,659 30,990,860 29,570,890 ‐5%
REVENUE OVER (UNDER) EXPENDITURES BEFORE
TRANSFERS TO CAPITAL PROJECTS 4,784,849$ (2,883,665)$ (283,890)$ ‐90%
Transfers to Capital Projects 3,711 889,000 1,965,000 121%
REVENUE OVER (UNDER) EXPENDITURES 4,781,138$ (3,772,665)$ (2,248,890)$ ‐40%
(1)2019/20 revenue is projected with the effects of revenue adjustments given at the May 5, 2020 Budget Workshop.
CITY OF SAN JUAN CAPISTRANO
GENERAL FUND SUMMARY
FISCAL YEAR 2020/21
EXHIBIT A - Page 7 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROPERTY TAXES
Secured 6,565,742$ 6,838,000$ 7,112,000$ 4%
Redevelopment Property Tax Trust Fund 428,457 132,000 132,000 0%
Unsecured 200,503 191,000 200,000 5%
Prior Years 38,792 46,000 42,000 ‐9%
Supplemental Roll 182,914 56,000 184,000 229%
Homeowners Exemption Tax 36,165 34,000 36,000 6%
Penalties & Impounds 15,231 13,000 13,000 0%
AB1389 Pass Through From CRA 93,177 63,000 87,000 38%
In‐Lieu Vehicle License Fee 3,653,804 3,828,000 3,981,000 4%
PROPERTY TAXES ‐ TOTAL 11,214,785 11,201,000 11,787,000 5%
SALES TAXES
Sales Tax 9,106,059 7,640,000 7,938,000 4%
SALES TAXES ‐ TOTAL 9,106,059 7,640,000 7,938,000 4%
OTHER TAXES
Real Property Transfer Tax 362,154 275,000 275,000 0%
Business License Taxes 207,507 217,000 217,000 0%
Transient Occ. Tax ‐ 10%923,901 755,000 898,000 19%
OTHER TAXES ‐ TOTAL 1,493,562 1,247,000 1,390,000 11%
FRANCHISE FEES
Electrical Franchise 437,221 441,000 404,000 ‐8%
Gas Franchise 75,239 82,000 74,000 ‐10%
Cable TV Franchise 515,130 515,000 500,000 ‐3%
Refuse Franchise 314,539 295,000 448,000 52%
Video Franchise Fee 40,035 66,000 45,000 ‐32%
FRANCHISE FEES ‐ TOTAL 1,382,164 1,399,000 1,471,000 5%
OTHER AGENCIES
Landfill Mitigation Contribution 665,706 918,400 800,000 ‐13%
WDA Shared Revenues 108,110 ‐ 108,000 **
Vehicle License Fees 17,645 15,000 16,000 7%
Grants 100,629 74,000 237,000 220%
OTHER AGENCIES ‐ TOTAL 892,090 1,007,400 1,161,000 15%
LICENSES, FEES, PERMITS
Planning‐Other Permits 63,330 70,000 70,000 0%
Engineering‐Plan Check 215,995 270,000 429,000 59%
Engineering‐Map Check (700) 1,600 18,000 1025%
Engineering‐Inspection 15,063 80,000 193,000 141%
Other Engineering Fees 3,083 2,500 3,000 20%
Geo/Soils Review 19,894 30,920 30,000 ‐3%
Encroachment Permits 56,621 140,000 50,000 ‐64%
Building Permits 671,432 802,000 568,000 ‐29%
Grading Permits 129,443 70,000 70,000 0%
Mechanical Permits 41,373 45,000 45,000 0%
Plumbing Permits 79,328 74,000 70,000 ‐5%
Electrical Permits 72,355 63,000 60,000 ‐5%
Mobile Home Park Op Permits 14,378 14,000 14,000 0%
Building Plan Check 281,641 290,000 264,000 ‐9%
NPDES Permit Fees 72,653 63,000 60,000 ‐5%
NPDES Business Inspection Fee 43,292 41,000 41,000 0%
Commercial Filming/Photography Permits 492 ‐ ‐ **
Code Violation Citations 44,418 31,000 38,000 23%
Student Mitigation Fee 178,772 182,000 182,000 0%
Green Building Standards Fee 256 ‐ ‐ **
SMIP Fees 273 ‐ ‐ **
Community Services‐Contract Classes 151,548 96,000 136,000 42%
Community Services‐Youth Sports 20,950 15,000 15,000 0%
Community Services‐Special Events 53,104 51,250 37,000 ‐28%
Comm Svcs‐Senior Programs 695 ‐ ‐ **
Neighborhood Parking Program 12,415 12,000 12,000 0%
Weed Abatement 3,421 7,000 5,000 ‐29%
Miscellaneous Permits 1,289 ‐ ‐ **
Forfeited Deposits 8,973 ‐ ‐ **
LICENSES, FEES, PERMITS ‐ TOTAL 2,255,787 2,451,270 2,410,000 ‐2%
CITY OF SAN JUAN CAPISTRANO
GENERAL FUND - ESTIMATED REVENUE DETAIL BY TYPE
FISCAL YEAR 2020/21
EXHIBIT A - Page 8 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
CITY OF SAN JUAN CAPISTRANO
GENERAL FUND - ESTIMATED REVENUE DETAIL BY TYPE
FISCAL YEAR 2020/21
CURRENT SERVICES
Charges to SACRA 18,508 21,000 ‐ ‐100%
Charges to Other Funds 158,234 167,155 150,000 ‐10%
Charges to Water/Sewer Enterprise 311,090 422,840 426,000 1%
Dev. Deposits 88,472 149,000 168,000 13%
CIP Admin 63,231 89,000 97,000 9%
CURRENT SERVICES ‐ TOTAL 639,535 848,995 841,000 ‐1%
USE OF MONEY/PROPERTY
Community Building Rental 81,112 57,000 57,000 0%
Park Rentals 32,921 24,000 24,000 0%
Community Garden Rental 7,191 7,000 7,000 0%
Community Center Rental 114,684 74,500 75,000 1%
Gymnasium Rental 59,297 31,000 31,000 0%
Comm Svcs‐Athletics/Rents 47,613 45,000 45,000 0%
Commercial Property Rental 114,609 116,000 123,000 6%
Investment Interest 491,615 100,000 88,000 ‐12%
USE OF MONEY/PROPERTY ‐ TOTAL 949,042 454,500 450,000 ‐1%
FINES/FORFEITURES
Parking Fines 576,153 582,000 574,000 ‐1%
Vehicle Code Fines 149,332 138,000 138,000 0%
Other Fines and Forfeitures 4,504 1,000 2,000 100%
Public Safety (sales tax)303,053 301,000 263,000 ‐13%
FINES/FORFEITURES ‐ TOTAL 1,033,042 1,022,000 977,000 ‐4%
OTHER REVENUE
Other Reimbursements 77,941 42,575 38,000 ‐11%
Mandated Cost Reimbursements 39,642 20,000 19,000 ‐5%
Miscellaneous Revenue 12,358 8,640 5,000 ‐42%
CERT Revenue 7,545 ‐ ‐ **
Loan Repayments 10,065 ‐ ‐ **
Edison Monitoring Revenue ‐ ‐ 50,000 **
Escheated Deposits 550 ‐ ‐ **
Capital Lease Proceeds 503,264 ‐ ‐ **
Donation Revenues 725 855 ‐ ‐100%
OTHER REVENUE ‐ TOTAL 652,090 72,070 112,000 55%
LANDFILL AGREEMENT FUNDS (NON‐RECURRING)
Landfill Equity Payments 6,000,000 ‐ ‐ **
LANDFILL AGREEMENT FUNDS (NON‐RECURRING) 6,000,000 ‐ ‐ **
TRANSFERS IN
C&D Fund ‐ ‐ 25,000 **
Gas Tax Fund 350,000 350,000 350,000 0%
Eastern Open Space Fund ‐ 43,460 ‐ ‐100%
AQMD Fund 44,587 44,100 35,000 ‐21%
Law Enforcement Grants Fund 148,747 150,000 150,000 0%
Street and Highway Grants Fund 155,018 176,400 190,000 8%
TRANSFERS IN ‐ TOTAL 698,352 763,960 750,000 ‐2%
TOTAL GENERAL FUND REVENUE 36,316,508$ 28,107,195$ 29,287,000$ 4%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020 and
projected fiscal impacts of COVID‐19 presented at the Budget Workshop on May 5, 2020.
EXHIBIT A - Page 9 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
GENERAL GOVERNMENT
Legislation:
City Council 119,818$ 150,670$ 142,915$ ‐5%
City Manager:
Administration 1,353,911 1,340,485 1,342,495 0%
Human Resources 307,985 435,930 383,145 ‐12%
Housing ‐ 15,500 15,500 0%
City Attorney
City Attorney 666,064 720,835 706,000 ‐2%
Litigation 178,911 142,680 ‐ ‐100%
City Clerk 613,396 639,575 528,600 ‐17%
Finance:
Administration 702,830 719,190 624,845 ‐13%
Finance 670,191 721,960 725,310 0%
Business License 86,076 99,715 116,725 17%
Customer Service 78,096 99,805 93,475 ‐6%
GENERAL GOVERNMENT ‐ TOTAL 4,777,278 5,086,345 4,679,010 ‐8%
PUBLIC SAFETY
O.C.S.D. Contract 10,011,798 10,624,600 10,770,185 1%
Other O.C.S.D. Costs 224,841 222,500 258,715 16%
Public Safety Contract Services 507,355 602,905 569,900 ‐5%
A.S.A.P. Volunteer Program 11,737 12,900 14,200 10%
Emergency Preparedness 36,132 15,845 8,710 ‐45%
PUBLIC SAFETY ‐ TOTAL 10,791,863 11,478,750 11,621,710 1%
COMMUNITY SERVICES
Administration 749,826 698,235 786,005 13%
Facility Operations 318,260 279,235 222,405 ‐20%
Special Events 194,405 233,506 169,920 ‐27%
Class Programs 111,840 104,440 105,220 1%
Athletic Programs 78,436 97,775 76,330 ‐22%
Youth Programs 105,832 114,115 95,590 ‐16%
Senior Citizens Services 141,718 167,589 61,690 ‐63%
Community Center Operations 366,331 386,195 325,955 ‐16%
Gymnasium Operations 176,947 185,945 175,995 ‐5%
Parks and Open Space ‐ 4,840 ‐ ‐100%
COMMUNITY SERVICES ‐ TOTAL 2,243,595 2,271,875 2,019,110 ‐11%
DEVELOPMENT SERVICES
Administration 802,608 854,820 842,390 ‐1%
Planning Services 1,110,629 730,250 874,225 20%
Building Permit Services 417,678 416,700 439,030 5%
Environmental Permit Services 11,479 15,570 10,060 ‐35%
Building Inspection 326,572 372,825 431,065 16%
Code Enforcement 315,505 342,730 375,075 9%
DEVELOPMENT SERVICES‐ TOTAL 2,984,471 2,732,895 2,971,845 9%
PUBLIC WORKS/UTILITIES
Administration 1,056,347 1,261,635 1,226,565 ‐3%
Planning Services ‐ 52,660 60,095 14%
Engineering:
General Engineering 764,137 565,545 458,145 ‐19%
Development Engineering 497,202 646,230 581,170 ‐10%
Traffic Engineering 250,487 275,625 292,050 6%
Engineering Inspection Services 104,481 84,435 110,200 31%
Maintenance and Support:
Building/Facility Operations 9,095 24,815 14,250 ‐43%
General Maintenance 822,768 726,255 716,680 ‐1%
Special Event Support 71,287 84,925 91,565 8%
Weed Abatement 148,152 137,050 154,935 13%
CITY OF SAN JUAN CAPISTRANO
GENERAL FUND - EXPENDITURE DETAIL BY DIVISION
FISCAL YEAR 2020/21
EXHIBIT A - Page 10 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
CITY OF SAN JUAN CAPISTRANO
GENERAL FUND - EXPENDITURE DETAIL BY DIVISION
FISCAL YEAR 2020/21
Streets and Traffic:
Street Maintenance 440,718 493,910 425,620 ‐14%
Street Cleaning 136,071 138,705 155,410 12%
Street Lighting 640,366 164,475 169,935 3%
Traffic Control 157,008 163,875 161,495 ‐1%
Storm and Winter Preparation 64,799 69,000 70,000 1%
Parks and Open Space:
Parkways, Medians, & Landscaping 353,028 402,540 431,495 7%
Park Maintenance 937,389 988,880 978,100 ‐1%
Open Space Maintenance 22,993 129,250 68,500 ‐47%
Trail Maintenance 119,885 147,570 150,105 2%
Parking Maintenance 34,691 27,300 28,885 6%
Sports Park Maintenance 437,565 482,045 482,430 0%
Environmental:
NPDES/Water Quality 337,743 419,865 536,790 28%
Trash/Recycling 117,241 115,725 67,215 ‐42%
Storm Drain Maintenance:
General Services 11,706 13,990 30,225 116%
Maintenance Services 140,783 397,010 400,760 1%
Emergency Response 5,929 5,610 7,010 25%
PUBLIC WORKS/UTILITIES‐ TOTAL 7,681,871 8,018,925 7,869,630 ‐2%
OTHER
Settlement Payments 1,900,000 1,000,000 ‐ ‐100%
Land 764,000 ‐ ‐ **
Interest on Loan from CCFP Fund to Measure M Fund 2,768 ‐ ‐ **
OTHER‐TOTAL 2,666,768 1,000,000 ‐ ‐100%
TRANSFERS OUT
To Debt Service 307,171 310,775 307,150 ‐1%
To Capital Projects ‐ 889,000 1,965,000 121%
To Parking Maintenance Fund 74,931 91,295 102,435 12%
To Measure M Fund 3,711 ‐ ‐ **
TRANSFERS OUT ‐ TOTAL 385,813 1,291,070 2,374,585 84%
GENERAL FUND EXPENDITURES ‐ TOTAL 31,531,659$ 31,879,860$ 31,535,890$ ‐1%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020. FOR OCSD
contract, the amount shown for 2019/20 is the final conract amount, as adjusted.
EXHIBIT A - Page 11 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Parking Fees 115,331$ 134,820$ 67,000$ -50%
Parking Permits-Commuter 9,548 6,300 6,300 0%
Parking Permits-Employees 2,968 3,600 3,600 0%
Transfers In - General Fund 74,931 91,295 102,435 12%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 202,778 236,015 179,335 -24%
ESTIMATED EXPENDITURES AND OTHER USES
Personnel Charges 19,381 24,470 29,720 21%
Merchant Credit Card Fees 8,733 18,300 6,200 -66%
Utilities 12,912 14,840 14,500 -2%
Facility Lease Payments 91,171 106,500 60,000 -44%
Network Computer Services 3,209 3,250 3,250 0%
Parking Permit Supplies 2,015 3,000 4,000 33%
Maintenance Supplies 11,055 600 1,000 67%
Grounds Maintenance 9,697 22,140 17,715 -20%
Other Maintenance 42,908 38,810 39,200 1%
Administrative Overhead 1,699 4,105 3,750 -9%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 202,780 236,015 179,335 -24%CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES (2)$ -$ -$ **
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
PARKING MAINTENANCE FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 12 of 92
0 PercentACTUALAMENDEDPROPOSEDChange From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Reimbursement from Successor Agency 158,358$ 185,265$ 115,230$ -38%
Reimbursement from Housing Authority 53,938 77,400 76,125 -2%
Commercial Property Rental 124,514 123,000 78,000 -37%
Investment Interest 7,144 2,000 2,000 0%
Other Reimbursements 7,010 - - **
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 350,964 387,665 271,355 -30%
ESTIMATED EXPENDITURES AND OTHER USES
Successor Agency Administration Costs:
City Manager 132,730 73,430 23,265 -68%
City Attorney 56,362 35,000 35,000 0%
City Clerk 7,034 10,235 6,975 -32%
Finance 90,471 101,480 76,880 -24%
Public Works 2,778 79,000 10,000 -87%
Housing Authority Administration Costs:
Finance 6,870 8,125 13,375 65%
Development Services 47,068 69,275 61,720 -11%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 343,313 376,545 227,215 -40%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 7,651$ 11,120$ 44,140$ 297%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY/
HOUSING AUTHORITY ADMINISTRATION FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 13 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Commercial Property Rental 102,874$ 110,000$ 111,000$ 1%
Farm Lease Revenue 25,000 25,000 25,000 0%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 127,874 135,000 136,000 1%
ESTIMATED EXPENDITURES AND OTHER USES
Personnel Charges - 460 - -100%
Contract Services - 23,000 4,200 -82%
Utilities 1,134 1,500 20,150 1243%
Grounds Maintenance 28,915 57,750 22,410 -61%
Other Maintenance & Repairs 168 3,365 26,115 676%
Administrative Overhead - 105 - -100%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 30,217 86,180 72,875 -15%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 97,657$ 48,820$ 63,125$ 29%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
FARM OPERATIONS FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 14 of 92
PercentACTUALAMENDEDPROPOSEDChange From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Riding Park Revenue 1,122,858$ 241,500$ 240,000$ -1%
Insurance Reimbursement for Coastkeeper Litigation 526,863 - - **
Other Reimbursements 2,813 - - **
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 1,652,534 241,500 240,000 -1%
ESTIMATED EXPENDITURES AND OTHER USES
Personnel Charges 39,419 - 14,155 **
Legal Services :
General 7,033 46,130 10,000 -78%
Litigation 963,120 230,000 - -100%
Riding Park Management Agreement:
Base Management Fee 750,000 50,000 - -100%
Event Management Fee 263,526 4,000 - -100%
Other Riding Park Expenditures 275,680 14,000 - -100%
Facility Lease Pursuant to Settlement Agreement 36,000 36,000 36,000 0%
Professional & Contract Services 41,746 34,000 30,000 -12%
Grounds & Building Maintenance 138,080 166,385 150,662 -9%
Other Maintenance & Repairs 43,198 29,125 28,000 -4%
Utilities 49,377 46,000 57,500 25%
Supplies & Materials 3,058 5,000 5,000 0%
Transfers Out :
Transfer Out to General Fund 43,460 - -100%
Transfer Out to Capital Projects Fund 2,971 - - **
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 2,613,208 704,100 331,317 -53%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES $ (960,674) $ (462,600) $ (91,317)-80%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
EASTERN OPEN SPACE FUND
FISCAL YEAR 2020/21
EXHIBIT A - Page 15 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Forfeited C&D Bonds 42,167$ 25,000$ 25,000$ 0%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 42,167 25,000 25,000 0%
ESTIMATED EXPENDITURES AND OTHER USES
Personnel Charges 17,316 11,610 13,715 18%
Printing and Supplies 2,554 1,560 1,500 -4%
Contract Services for Records Destruction 900 3,435 900 -74%
Administrative Overhead 4,426 6,995 7,900 13%
Transfer Out to General Fund - - 25,000 **
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 25,196 23,600 49,015 108%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES $ 16,971 $ 1,400 $ (24,015)-1815%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
FORFEITED CONSTRUCTION & DEMOLITION (C&D) BONDSFISCAL YEAR 2020/21
EXHIBIT A - Page 16 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
SB1186 FEES 33,738$ -$ -$ **
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 33,738 - - 0%
ESTIMATED EXPENDITURES AND OTHER USES
Contract Services - 5,000 5,000 0%
Special Certification Costs 1,000 3,700 3,700 0%
Training 2,470 - - 0%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 3,470 8,700 8,700 0%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 30,268$ $ (8,700)(8,700)$ 0%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
CERTIFIED ACCESS SPECIALIST PROGRAMFISCAL YEAR 2020/21
EXHIBIT A - Page 17 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Current Assessments 141,529$ 134,155$ 140,000$ 4%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 141,529 134,155 140,000 4%
ESTIMATED EXPENDITURES AND OTHER USES
Personnel Charges 7,563 16,595 14,180 -15%
Utilities 50,013 54,090 51,650 -5%
Grounds and Other Maintenance 64,169 78,920 81,960 4%
Materials, Services & Repairs 6,142 19,880 19,880 0%
Administrative Overhead 2,116 3,680 3,820 4%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 130,003 173,165 171,490 -1%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 11,526$ (39,010)$ (31,490)$ -19%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
LANDSCAPE MAINTENANCE DISTRICT FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 18 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Program Income-State CDBG -$ 40,000$ 20,000$ -50%
Program Income-State HOME 156,147 120,000 120,000 0%
Investment Interest 20,079 4,000 4,000 0%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 176,226 164,000 144,000 -12%
ESTIMATED EXPENDITURES AND OTHER USES
Personnel Charges 13,877 12,445 12,840 3%
Professional & Contract Services 727 470,600 468,000 -1%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 14,604 483,045 480,840 0%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 161,622$ (319,045)$ (336,840)$ 6%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
CDBG/HOME GRANT FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 19 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
SONGS Reimbursement 195,258$ 209,235$ 150,000$ -28%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 195,258 209,235 150,000 -28%
ESTIMATED EXPENDITURES AND OTHER USES
Personnel Charges 54,101 57,795 60,865 5%
Professional & Contract Services 3,120 250 - -100%
Utilities 3,491 3,560 3,560 0%
Supplies & Materials 3,891 1,695 - -100%
Machinery & Equipment Maintenance 37,676 55,435 25,000 -55%
Building Maintenance 6,288 10,410 10,764 3%
Training 366 90 - -100%
Administrative Overhead 30,000 30,000 - -100%
Program Overhead 50,000 50,000 48,200 -4%
Equipment 6,378 - - **
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 195,311 209,235 148,389 -29%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES (53)$ -$ 1,611$ **
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
SAN ONOFRE NUCLEAR GENERATING STATION (SONGS) FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 20 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
State AQMD/AB2766 Fees 47,679$ 45,000$ 45,000$ 0%
Investment Interest 10,230 3,000 3,000 -28%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 57,909 48,000 48,000 -28%
ESTIMATED EXPENDITURES AND OTHER USES
Community Services:
Electric Golf Cart - 12,000 - -100%
Public Safety:
Mounted Police Unit for Swallows' Day Parade 4,012 5,000 5,000 0%
Transfer Out - Highways, Streets & Roads Grant Fund 23,729 - - **
Transfer Out to General Fund for:
Trolley Program 31,969 19,600 21,000 7%
Senior Mobility Transportation Program 12,618 20,000 14,000 -30%
Vehicle Miles Traveled (VMT) Program - 4,500 - -100%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 72,328 61,100 40,000 -35%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES (14,419)$ (13,100)$ 8,000$ -161%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
AIR QUALITY MANAGEMENT DISTRICT (AQMD)/AB 2766 FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 21 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Housing In-Lieu Fees -$ -$ 1,320,000$ **
Investment Interest 166,773 23,000 23,000 0%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 166,773 23,000 1,343,000 5739%
ESTIMATED EXPENDITURES AND OTHER USES
Affordable Housing - Project Participation - 4,800,000 - -100%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES - 4,800,000 - -100%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 166,773$ (4,777,000)$ 1,343,000$ -128%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
HOUSING IN-LIEU FEE FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 22 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
State Grant (COPS)148,747$ 150,000$ 150,000$ 0%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 148,747 150,000 150,000 0%
ESTIMATED EXPENDITURES AND OTHER USES
Transfer Out-General Fund 148,747 150,000 150,000 0%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 148,747 150,000 150,000 0%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES -$ -$ -$ **
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
LAW ENFORCEMENT GRANTS FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 23 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Developer Deposits 283,552$ 425,350$ 484,925$ 14%
TOTAL ‐ PROJECTED REVENUES AND OTHER SOURCES 283,552 425,350 484,925 14%
ESTIMATED EXPENDITURES AND OTHER USES
Personnel Charges 194,500 275,260 316,925 15%
Allocated Charges 89,052 150,090 168,000 12%
TOTAL ‐ ESTIMATED EXPENDITURES AND OTHER USES 283,552 425,350 484,925 14%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES ‐$ ‐$ ‐$ **
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
DEVELOPER DEPOSITS FUND
FISCAL YEAR 2020/21
EXHIBIT A - Page 24 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Property Tax Levy-Series 2009A, Measure Y 2,029,827$ 1,852,000$ 1,861,510$ 1%
Investment Interest - Measure Y 85,043 12,000 12,000 0%
Transfers In - General Fund 307,171 310,775 307,150 -1%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 2,422,041 2,174,775 2,180,660 0%
ESTIMATED EXPENDITURES AND OTHER USES
General Obligation Bonds - Measure D
Bond Administration Costs 1,375 - - **
Refunding General Obligation Bonds - Measure Y
Professional & Contract Services - 8,000 8,000 0%
Principal 875,000 885,000 905,000 2%
Interest 966,514 960,960 954,010 -1%
Bond Administration Costs 3,825 6,500 6,500 0%
Judgment Obligation Bonds
Principal 275,000 285,000 290,000 2%
Interest 29,516 21,975 13,350 -39%
Bond Administration Costs 2,655 3,800 3,800 0%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 2,153,885 2,171,235 2,180,660 0%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 268,156$ 3,540$ -$ -100%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
FISCAL YEAR 2020/21DEBT SERVICE FUND
EXHIBIT A - Page 25 of 92
PercentACTUALAMENDEDPROPOSEDChange From
Description 2018/19 (2)2019/20 (1)(2)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Water Commodity Charges 14,674,778$ 16,326,000$ 14,600,000$ -11%
Customer Service Charges 5,254,563 5,263,000 5,263,000 0%
MWD Grant @ $250/AF 438,300 481,250 550,000 14%
Meter, Inspection, Plan Check Fees 297,729 73,000 149,000 104%
Charges to Other Funds 174,172 240,000 43,000 -82%
Other Water Service Revenues 86,838 189,000 202,000 7%
Investment Interest 93,070 30,000 30,000 0% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 21,019,450 22,602,250 20,837,000 -8%
ESTIMATED EXPENDITURES AND OTHER USES
General Liability Insurance 411,942 473,805 503,920 6%
Legal Services:
General 14,488 71,000 50,000 -30%
Litigation 143,667 150,000 - -100%
Special Counsel for Utilities Reorganization Project 150,760 100,000 100,000 0%
Finance:
Customer Service 523,956 628,105 644,450 3%
Actuarial Services for Utilities Reorganization Project 48,821 - - **
Utilities Administration 832,003 1,111,555 972,470 -13%
General Engineering 222,668 357,590 286,005 -20%
Development Engineering 122,719 142,395 111,080 -22%
Engineering-Inspection 133,615 146,980 184,300 25%
Environmental - 10,185 - -100% GENERAL WATER OPERATIONS
General Services 1,470,745 987,905 1,286,160 30%
Water Conservation 22,596 56,565 192,170 240%
Field Customer Service 139,115 106,955 143,705 34%
Strategic Planning 215,821 391,480 374,835 -4%
Regulatory Compliance 39,908 62,515 45,000 -28%
Import Water Supply 5,962,586 6,838,140 5,843,308 -15%
Distribution & Pumping 255,184 305,905 229,375 -25%
System Water Quality 363,947 525,195 501,491 -5%
Cross & Backflow Connection 12,594 40,785 31,005 -24%
System Maintenance 568,751 971,280 792,820 -18%
Well Maintenance 44,650 83,910 50,555 -40%
Reservoir Maintenance 87,090 78,255 71,435 -9%
Preventative Maintenance 51,289 54,970 56,850 3%
Booster & Facilities Maintenance 69,843 81,960 71,865 -12%
Emergency & After-Hours Response 66,622 77,765 80,140 3%
Interest on Loan from Sewer Funds 13,770 5,000 - -100%
Principal Repayment on Loan from Sewer Funds - 640,000 - -100%
Amounts funded by Drought Penalty Revenues:
Extra Staff help 56,541 83,600 82,950 -100% GWRP OPERATIONS
General Services 147,798 131,305 57,290 -56%
Regulatory Compliance 4,839 3,000 3,300 10%
System Water Quality 115,311 111,500 122,600 10%
Plant 1,578,811 1,641,650 1,909,820 16%
Well Maintenance 276,330 340,635 311,375 -9%
Reservoir Maintenance 4,447 3,345 3,500 5%
Emergency & After-Hours Response 83,277 97,200 100,170 3% TRANSFERS OUT
To General City Capital Projects Fund 434,418 - - **
To Water Debt Service Fund 2,969,784 2,952,390 2,870,740 -3%
To Domestic Water Capital Replacement Fund 1,405,000 2,000,000 2,000,000 0%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 19,065,706 21,864,825 20,084,684 -8%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 1,953,744$ 737,425$ 752,316$ 2%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
(2) Although the proposed budget reflects Water Operations and Groundwater Recovery Plant Operations as a single fund in the
City's accounting system, the costs of the Groundwater Recovery Plant are identified separately above to provide additional
detail concerning the operations of the Groundwater Recovery Plant.
CITY OF SAN JUAN CAPISTRANO
DOMESTIC WATER OPERATIONS FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 26 of 92
SC Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Property Taxes-General 1,299,335$ 1,283,000$ 1,359,000$ 6%
Investment Interest 8,936 8,000 9,000 13%
Transfer from Domestic Water Operations Fund 2,969,784 2,952,390 2,870,740 -3% TOTAL - PROJECTED REVENUES AND OTHER SOURCES 4,278,055 4,243,390 4,238,740 0%
ESTIMATED EXPENDITURES AND OTHER USES
San Juan Basin Authority Lease Revenue Bonds
Lease Payment-SJBA Series 1,904,747 1,904,900 1,905,475 0%
Bond Administration Costs 2,200 2,500 2,500 0%
2014A Water Refunding Bonds
Principal - 1,126,070 1,165,655 4%
Interest 599,607 562,180 520,010 -8%
Bond Administration Costs 2,100 5,000 5,000 0%
2017 Installment Note
Principal - 390,000 400,000 3%
Interest 261,747 250,240 237,600 -5%
Bond Administration Costs 20,471 2,500 2,500 0% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 2,790,872 4,243,390 4,238,740 0%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURE 1,487,183$ -$ -$ **
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
WATER DEBT SERVICE FUNDFISCAL YEAR 2020/21
CITY OF SAN JUAN CAPISTRANO
EXHIBIT A - Page 27 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Water Commodity Charges 897,917$ 998,000$ 920,000$ -8%
Customer Service Charges 74,534 72,000 72,000 0%
Meter, Inspection, Plan Check Fees - 2,000 2,000 0%
MWD Grant @ $150/AF 13,515 - - **
Investment Interest 10,999 1,000 2,000 100%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 996,965 1,073,000 996,000 -7%
ESTIMATED EXPENDITURES AND OTHER USES
General Liability Insurance 3,104 2,330 2,825 21%
Customer Service 6,609 8,870 8,870 0%
General Engineering 20,893 10,445 11,975 15%
Development Engineering 26,258 26,970 27,905 3% NON-POTABLE WATER OPERATIONS
General Services 616 1,500 1,500 0%
Strategic Planning 17,155 210 14,965 7026%
Regulatory Compliance 22 - - **
Import Water Supply 277,524 287,285 334,321 16%
Cross & Backflow Connection 1,410 32,860 32,860 0%
System Maintenance 5,230 17,995 12,135 -33%
Well Maintenance 27,359 84,315 75,815 -10%
TRANSFERS OUT
Transfers Out - Non-Potable Water CIP 400,000 599,640 800,000 33% TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 786,180 1,072,420 1,323,171 23%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 210,785$ 580$ (327,171)$ -56509%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
NON-POTABLE WATER OPERATIONS FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 28 of 92
PercentACTUALAMENDEDPROPOSEDChange From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Sewer Service Charges 3,873,370$ 3,732,000$ 3,800,000$ 2%
Investment Interest 102,671 14,000 30,000 114%
Other Interest 6,885 2,500 - -100%
Other Reimbursements 5,350 - - **
Loan Repayment from Water Operations Fund - 320,000 - -100%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 3,988,276 4,068,500 3,830,000 -6%
ESTIMATED EXPENDITURES AND OTHER USES
General Liability Insurance 5,929 11,610 9,935 -14%
Customer Service 119,813 184,685 184,685 0%
General Engineering 66,341 48,810 48,205 -1%
Engineering Inspection Services 2,326 - - **
Fats, Oils, and Grease (FOG) Inspection Program 20,343 29,960 22,000 -27%
WASTEWATER OPERATIONS
General Services 226,325 88,895 78,085 -12%
Strategic Planning 3,367 1,080 - -100%
Regulatory Compliance 2,286 6,800 6,800 0%
Lift Stations 42,679 65,395 60,270 -8%
Operating Contribution to South Orange County 1,898,319 2,210,460 2,190,824 -1%
Wastewater Authority (SOCWA)
System Maintenance 632,461 817,635 822,160 1%
Emergency & After Hours Response 15,857 18,580 19,025 2%
TRANSFERS OUT
Transfers Out to Sewer Capital Replacement Fund 1,006,717 1,500,000 1,995,000 33%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 4,042,763 4,983,910 5,436,989 9%
CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES (54,487)$ (915,410)$ (1,606,989)$ 76%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
SEWER ENTERPRISE FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 29 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Medical Charges 1,304,547$ 1,487,000$ 1,803,000$ 21%
Dental Charges 114,664 119,000 118,000 -1%
Vision Charges 25,806 27,000 29,000 7%
Worker's Compensation Charges 81,559 246,000 250,000 2%
Other Benefit Charges 202,913 224,000 235,000 5%
Retiree Health Ins. Charges 128,872 121,000 119,000 -2%
Retirement Charges 2,389,555 2,781,000 3,092,000 11%
Bilingual Pay Charges 18,378 17,000 16,000 -6%
General Liability Charges 1,012,991 1,202,000 1,236,000 3%
Investment Interest 14,023 - - **
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 5,293,308 6,224,000 6,898,000 11%
ESTIMATED EXPENDITURES AND OTHER USES
Health Insurance Reimbursement 47,390 49,000 31,000 -37%
Medical Insurance Premiums 1,231,904 1,438,000 1,745,000 21%
Dental Insurance Premiums 114,664 119,000 118,000 -1%
Vision Insurance Premiums 25,806 27,000 29,000 7%
Life Insurance Premiums 28,761 30,000 31,000 3%
Disability Insurance 54,128 65,000 69,000 6%
Worker's Compensation Premiums 81,559 246,000 250,000 2%
Retiree Health Insurance Premiums 154,125 121,000 146,000 21%
Bilingual Pay 18,378 17,000 16,000 -6%
O.C. Employees Retirement System 2,378,770 2,768,000 3,078,000 11%
ICMA Retirement System 19,514 13,000 14,000 8%
Medicare 120,024 129,000 135,000 5%
Liability Insurance/Bonds 1,012,990 1,202,000 1,236,000 3%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 5,288,013 6,224,000 6,898,000 11% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES 5,295$ -$ -$ **
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
INSURANCE & BENEFITS FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 30 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
Description 2018/19 2019/20 (1)2020/21 Prior Year
PROJECTED REVENUE AND OTHER SOURCES
Fixed Asset/Occupancy Charges 1,058,495$ 1,062,955$ 1,088,000$ 2%
Vehicle Operation Charges 318,131 323,855 379,250 17%
IT/Communication Charges 1,049,717 1,058,125 1,013,200 -4%
Investment Interest 92,081 20,000 20,000 0%
Other Reimbursements 79,863 38,365 - -100%
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 2,598,287 2,503,300 2,500,450 0%
ESTIMATED EXPENDITURES AND OTHER USES
Fleet Acquisition & Maintenance 628,614 422,010 419,250 -1%
Facility Maintenance 1,208,340 1,087,895 1,154,455 6%
Business Services 33,973 33,700 33,700 0%
Information Tech & Communication Services 1,051,519 1,164,955 1,250,165 7%
Transfer Out to Capital Projects Fund 16,231 591,115 152,000 -74%
TOTAL - ESTIMATED EXPENDITURES AND OTHER USES 2,938,677 3,299,675 3,009,570 -9% CURRENT YEAR REVENUE OVER (UNDER) EXPENDITURES (340,390)$ (796,375)$ (509,120)$ -36%
(1)Per the City's 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
CITY OF SAN JUAN CAPISTRANO
FACILITIES OPERATIONS FUNDFISCAL YEAR 2020/21
EXHIBIT A - Page 31 of 92
Operating Budgets
by Department
EXHIBIT A - Page 32 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year
Personnel 22,682$ 28,565$ 23,500$ -18%
Operating Expenditures 97,136 122,105 119,415 -2%
Grand Total(s) 119,818$ 150,670$ 142,915$ -5%
General Fund 119,818$ 150,670$ 142,915$ -5%
Grand Total(s) 119,818$ 150,670$ 142,915$ -5%
PERSONNEL
Elected Officials 5 5 5 0%
TOTAL PERSONNEL 5 5 5 0%
CITY COUNCIL
DEPARTMENTAL BUDGET SUMMARY
FISCAL YEAR 2020/21
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City
Council on March 2, 2020.
EXHIBIT A - Page 33 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 18,085$ 18,000$ 18,000$ 0%
Benefits 4,597 10,565 5,500 -48%
Total Personnel Services 22,682 28,565 23,500 -18%
Operating Expenses
Utilities 1,690 2,000 2,000 **
Supplies and Materials 3,953 4,200 4,000 -5%
Conferences and Training 2,507 12,000 11,500 -4%
General Expenses 75,714 85,000 83,500 -2%
Allocated Charges 13,272 18,905 18,415 -3%
Total Operating Expenses 97,136 122,105 119,415 -2%
DIVISION ACTIVITY TOTAL 119,818$ 150,670$ 142,915$ -5%
Significant Changes
City of San Juan Capistrano
CITY COUNCIL
Division Activity Detail
The Fiscal Year 2020/21 reduction in Personnel Services costs is based on the actual costs that were
experienced in Fiscal Year 2019/20 for benefit costs.Similarly,reductions in Supplies and
Materials,General Expenses and Conferences and Training costs are based on Fiscal Year 2019/20
actuals.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City
Council on March 2, 2020.
EXHIBIT A - Page 34 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year
Personnel 1,465,614$ 1,549,945$ 1,393,555$ -10%
Operating Expenditures 2,570,448 1,437,035 1,263,005 -12%
Capital Outlay 112,068 121,100 245,000 102%
Grand Total(s) 4,148,130$ 3,108,080$ 2,901,560$ -7%
General Fund 1,661,898$ 1,758,735$ 1,741,140$ -1%
Facilities Operations Fund 898,803 1,011,960 1,088,295 8%
Other Funds 1,587,429 377,385 72,125 -81%
Grand Total(s) 4,148,130$ 3,148,080$ 2,901,560$ -8%
PERSONNEL
Full-Time 6 6 6 0%
Part-Time 0 0.75 0.38 -49%
TOTAL PERSONNEL 6.00 6.75 6.38 -5%
FISCAL YEAR 2020/21
DEPARTMENTAL BUDGET SUMMARY
CITY MANAGER
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City
Council on March 2, 2020.
EXHIBIT A - Page 35 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 797,094$ 762,565$ 676,505$ -11%
Benefits 397,612 412,300 401,425 -3%
Total Personnel Services 1,194,706 1,174,865 1,077,930 -8%
Operating Expenses
Professional and Contract Services 118,452 39,900 35,000 -12%
Other Agency Contracts 2,753 3,000 3,000 0%
Supplies and Materials 3,563 5,700 6,200 **
Maintenance and Repair 494 - - 0%
Conferences and Training 3,156 5,800 1,500 -74%
Riding Park:
Base Management Fee 750,000 50,000 - -100%
Event Management Fee 263,526 4,000 - -100%
Other Riding Park Costs 275,680 14,000 - -100%
General Expenses 15,541 17,000 18,000 6%
Allocated Charges 291,253 296,425 271,360 -8%
Total Operating Expenses 1,724,418 435,825 335,060 -23%
Capital Expenditures
Office Furniture and Other Equipment 478 - - **
Total Capital Expenditures 478 - - **
DIVISION ACTIVITY TOTAL 2,919,602$ 1,610,690$ 1,412,990$ -12%
Significant Changes
City of San Juan Capistrano
CITY MANAGER - ADMINISTRATION
Division Activity Detail
Personnel Services and Allocated Charges for this division are decreasing in Fiscal Year 2020/21 as the result of position
changes created by the organizational restructuring.Professional and Contract Services are decreasing by approximately
$5,000 due to one-time appraisal services that occurred in Fiscal Year 2019/20.The City's interim management agreement
for the City's Riding Park, approved by the City Council on January 16, 2018,terminated on August 1, 2019.The interim
agreement required scheduled payments of Riding Park management fees and operating expenses through July 1, 2019.
Since the month-to-month interim agreement has been amended by Council to now require monthly net payments by the
operator to the City and no payments to be made by the City for any operating costs,no payments have been budgeted for
Fiscal Year 2020/21.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
EXHIBIT A - Page 36 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 169,776$ 215,105$ 183,785$ -15%
Benefits 101,132 159,975 131,840 -18%
Total Personnel Services 270,908 375,080 315,625 -16%
Operating Expenses
Professional and Contract Services 38,683 70,650 44,150 -38%
Supplies and Materials 1,507 1,700 1,700 0%
Conferences and Training 7,558 10,300 3,800 -63%
General Expenses 9,345 12,200 14,500 **
Total Operating Expenses 57,093 94,850 64,150 -32%
Capital Expenditures
Office Furniture and Other Equipment 1,724 - 5,000 100%
Total Capital Expenditures 1,724 - 5,000 100%
DIVISION ACTIVITY TOTAL 329,725$ 469,930$ 384,775$ -18%
Significant Changes
City of San Juan Capistrano
In Fiscal Year 2020/21,personnel costs are decreasing due to the reallocation of staff time between
Administration and this division,as well as other organizational restructuring impacts.Professional and
Contract Services costs are decreasing by $26,000 in Fiscal Year 2020/21 as the result of a reduction in labor
relations costs that are associated with the Utilities Reorganization.The budget for Conferences and
Training costs is being reduced as a cost saving measure due to the impacts of COVID-19.The increase in
Office Furniture and Equipment costs for Fiscal Year 2020/21 relates to planned purchases of ergonomic
furniture and equipment.
CITY MANAGER - HUMAN RESOURCES
Division Activity Detail
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 37 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Operating Expenses
Professional and Contract Services - 15,500 15,500 **
Total Operating Expenses - 15,500 15,500 0%
DIVISION ACTIVITY TOTAL -$ 15,500$ 15,500 0%
Significant Changes
No significant changes
City of San Juan Capistrano
CITY MANAGER - HOUSING
Division Activity Detail
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 38 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Operating Expenses
Professional and Contract Services 555,633$ 654,410$ 628,845$ -4%
Utilities 110,825 98,000 76,000 -22%
Supplies and Materials 5,478 5,000 5,000 100%
Maintenance and Repair 58,540 80,450 81,450 1%
Conferences and Training 1,457 3,000 - **
Depreciation 57,004 50,000 57,000 **
Total Operating Expenses 788,937 890,860 848,295 -5%
Capital Expenditures
Computer Equipment and Software 109,866 121,100 240,000 98%
Total Capital Expenditures 109,866 121,100 240,000 98%
DIVISION ACTIVITY TOTAL 898,803$ 1,011,960$ 1,088,295$ 8%
Significant Changes
City of San Juan Capistrano
INFORMATION TECHNOLOGY AND COMMUNICATIONS
Division Activity Detail
Professional and Contract Services costs are decreasing by $26,000 in Fiscal Year 2020/21 primarily due to
termination of annual software support related to GIS software.The $22,000 reduction in Utilities costs is
the result of upgrades made to the City-wide phone system.In Fiscal Year 2020/21,the software budget is
increasing by $119,000 for permit and recreation software replacements.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 39 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year
Personnel -$ -$ -$ **
Operating Expenditures 2,180,406 1,249,810 901,000 -28%
Grand Total(s) 2,180,406$ 1,249,810$ 901,000$ -28%
General Fund 844,975$ 848,680$ 730,000$ -14%
Water Enterprise Funds 308,915 150,000 150,000 0%
Other Funds 1,026,516 251,130 45,000 -82%
Grand Total(s) 2,180,406$ 1,249,810$ 925,000$ -26%
PERSONNEL
Full-Time *1 1 1 0%
TOTAL PERSONNEL 1 1 1 0%
* City Attorney is a contracted position.
CITY ATTORNEY
DEPARTMENTAL BUDGET SUMMARY
FISCAL YEAR 2020/21
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 40 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Operating Expenses
General Legal Services 739,869 837,130 801,000 -4%
Litigation 1,285,698 312,680 - -100%
Special Studies 150,760 100,000 100,000 0%
Bad Debt Expense 4,079 - - **
Total Operating Expenses 2,180,406 1,249,810 901,000 -28%
DIVISION ACTIVITY TOTAL 2,180,406$ 1,249,810$ 901,000$ -28%
Significant Changes
General legal services costs are decreasing in anticipation that the negotiation of a long-term
management agreement for the City's Riding Park will be completed.The City's practice is to budget for
litigation and settlement payments as the costs are incurred due to the unpredictability of forecasts for
such payments.
CITY ATTORNEY
Division Activity Detail
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 41 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year
Personnel 496,647$ 533,905$ 369,590$ -31%
Operating Expenditures 157,507 147,955 199,435 35%
Capital Improvements 250 1,650 250 -85%
Grand Total(s) 654,404$ 683,510$ 569,275$ -17%
General Fund 613,397$ 639,575$ 528,600 -17%
Facilities Operations Fund 33,973 33,700 33,700 0%
Other Funds 7,034 10,235 6,975 -32%
Grand Total(s) 654,404$ 683,510$ 569,275$ -17%
REGULAR PERSONNEL
Full-Time 4 4 2 -50%
REGULAR PERSONNEL 4 4 2 -50%
CITY CLERK
DEPARTMENTAL BUDGET SUMMARY
FISCAL YEAR 2020/21
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City
Council on March 2, 2020.
EXHIBIT A - Page 42 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 330,029$ 344,915$ 232,675$ -33%
Benefits 166,618 188,990 136,915 -28%
Total Personnel Services 496,647 533,905 369,590 -31%
Operating Expenses
Professional and Contract Services 35,030 15,600 71,600 359%
Supplies and Materials 4,797 6,000 6,200 3%
Conferences and Training 1,904 2,520 2,520 0%
Other Expenses 495 635 635 0%
Allocated Charges 81,308 89,500 84,780 -5%
Total Operating Expenses 123,534 114,255 165,735 45%
Capital Expenditures
Office Furniture and Other Equipment 250 1,650 250 -85%
Total Capital Expenditures 250 1,650 250 -85%
DIVISION ACTIVITY TOTAL 620,431$ 649,810$ 535,575$ -18%
Significant Changes
The increase in Professional and Contract Services costs in Fiscal Year 2020/21 is for November 2020 general
election costs and redistricting costs after completion of the 2020 Census.The decrease in Office Furniture
and Other Equipment costs from Fiscal Year 2019/20 reflects the one-time purchase of a time stamp in the
prior year.In addition,the decrease in Salary and Wages is due to the elimination of a Receptionist position
and a Records Coordinator position transitioning to the City Manager’s office (as recommended by the
recently completed reorganization plan).
City of San Juan Capistrano
CITY CLERK - ADMINISTRATION
Division Activity Detail
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 43 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Operating Expenses
Professional and Contract Services 2,656$ 3,000$ 3,000$ 0%
Supplies and Materials 31,317 30,700 30,700 0%
Total Operating Expenses 33,973 33,700 33,700 0%
DIVISION ACTIVITY TOTAL 33,973$ 33,700$ 33,700$ 0%
Significant Changes
City of San Juan Capistrano
CITY CLERK - BUSINESS SERVICES
Division Activity Detail
No significant changes.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 44 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
DESCRIPTION 2018/19
2019/20 (1)2020/21 Prior Year
Personnel 54,904$ 69,545$ 82,680$ 19%
Operating Expenditures 10,924,675 11,623,440 11,692,419 1%
Capital Improvements 11,607 ‐ ‐ **
Grand Total(s) 10,991,186$ 11,692,985$ 11,775,099$ 1%
General Fund 10,791,863$ 11,478,750$ 11,621,710$ 1%
Other Funds 199,323 214,235 153,389 ‐28%
Grand Total(s) 10,991,186$ 11,692,985$ 11,775,099$ 1%
REGULAR PERSONNEL
Part‐Time 0.40 0.45 0.83 84%
REGULAR PERSONNEL 0.40 0.45 0.83 84%
FISCAL YEAR 2020/21
DEPARTMENTAL BUDGET SUMMARY
PUBLIC SAFETY
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City
Council on March 2, 2020.
EXHIBIT A - Page 45 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19
2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages ‐$ 8,025$ 13,390$ 67%
Benefits ‐ 725 5,425 648%
Total Personnel Services ‐ 8,750$ 18,815 115%
Operating Expenses
OCSD Law Enforcement Contract 10,011,798 10,624,600 10,770,185 1%
Swallows Day Parade 42,161 45,000 45,000 0%
Mounted Police (AQMD) 4,012 5,000 5,000 0%
OCSD Radio Costs 17,868 17,000 20,500 21%
OCSD Fingerprinting System 17,544 21,000 25,000 19%
Other OCSD Costs 20,069 15,500 17,500 13%
Trauma Intervention Program 4,000 4,000 4,000 0%
Allocated Charges 122,632 111,250 127,900 15%
Total Operating Expenses 10,240,084 10,843,350 11,015,085 2%
Capital Expenditures
Office Furniture and Other Equipment 567 ‐ ‐ **
Total Capital Expenditures 567 ‐ ‐ **
DIVISION ACTIVITY TOTAL 10,240,651$ 10,852,100$ 11,033,900$ 2%
Significant Changes
PUBLIC SAFETY - LAW ENFORCEMENT
Division Activity Detail
City of San Juan Capistrano
The increase in Personnel Services costs is due to the addition of a part‐time Administrative Intern that was
hired to reduce law enforcement contract costs. In addition, the Orange County Sheriff Department (OCSD)
changed its methodology for pension benefit allocations. This resulted inasmallerthannormalincreasein
contracted OCSD service costs from $10,624,600 (Fiscal Year 2019‐20 cost) to $10,770,185 (Fiscal Year 2020‐21
cost).
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020. For OCSD contract, the amount shown for 2019/20 is the final contract amount, as adusted.
EXHIBIT A - Page 46 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages -$ -$ -$ **
Benefits 803 3,000 3,000 0%
Total Personnel Services 803 3,000 3,000 0%
Operating Expenses
Professional and Contract Services 204 - 500 **
Utilities 1,808 1,200 2,000 67%
Supplies and Materials 3,403 3,700 3,700 0%
General Expenses:
Volunteer Recognition 5,519 5,000 5,000 0%
Total Operating Expenses 10,934 9,900 11,200 13%
DIVISION ACTIVITY TOTAL 11,737$ 12,900$ 14,200$ 10%
Significant Changes
City of San Juan Capistrano
PUBLIC SAFETY - A.S.A.P. PROGRAM
Division Activity Detail
The increase in Professional and Contract Services costs is primarily due to an increase in fingerprinting
costs.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 47 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Operating Expenses
Professional and Contract Services:
Parking Citation Processing 153,149$ 153,000$ 160,000$ 5%
Animal Control Services 255,539 340,000 304,000 -11%
Security Services 24,084 25,535 25,500 0%
School Crossing Guards 74,583 84,370 80,400 -5%
Total Operating Expenses 507,355 602,905 569,900 -5%
DIVISION ACTIVITY TOTAL 507,355$ 602,905$ 569,900$ -5%
Significant Changes
City of San Juan Capistrano
PUBLIC SAFETY - CONTRACT SERVICES
Division Activity Detail
Animal control services (contracted through the County of Orange) are decreasing by $40,000 in Fiscal Year
2020/21 based on current year actuals. These are estimated costs, as actual costs are on a fee-for-service basis.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2,
2020.
EXHIBIT A - Page 48 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Operating Expenses
Professional and Contract Services 21,184$ 9,500$ 2,250$ -76%
Supplies and Materials 7,886 5,500 5,500 0%
Conferences and Training 1,705 765 80 -90%
General Expenses - 80 80 0%
Allocated Charges 695 - 800 **
Total Operating Expenses 31,470 15,845 8,710 -45%
Capital Expenditures
Office Furniture and Other Equipment 4,662 - - **
Total Capital Expenditures 4,662 - - **
DIVISION ACTIVITY TOTAL 36,132$ 15,845$ 8,710$ -45%
Significant Changes
City of San Juan Capistrano
PUBLIC SAFETY - EMERGENCY PREPAREDNESS
Division Activity Detail
Contract services costs are decreasing by $7,000 as the result of the completion of services for an
emergency management consultant.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 49 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 50,651$ 53,370$ 55,780$ 5%
Benefits 3,450 4,425 5,085 15%
Total Personnel Services 54,101 57,795.00 60,865 5%
Operating Expenses
Professional and Contract Services 3,120 250 - -100%
Utilities 3,491 3,560 3,560 0%
Supplies and Materials 3,891 1,695 - -100%
Maintenance and Repair 43,964 65,845 35,764 -46%
Conferences and Training 255 90 - -100%
General Expenses 111 - - **
Allocated Charges 80,000 80,000 48,200 -40%
Total Operating Expenses 134,832 151,440 87,524 -42%
Capital Expenditures
Office Furniture and Other Equipment 6,378 - - **
Total Capital Expenditures 6,378 - - **
DIVISION ACTIVITY TOTAL 195,311$ 209,235$ 148,389$ -29%
Significant Changes
City of San Juan Capistrano
PUBLIC SAFETY - S.O.N.G.S
Division Activity Detail
Overall costs are being reduced to conform to a scheduled decrease in funding associated with
decommissioning of the San Onofre Nuclear Generator Station (SONGS).
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 50 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year
Personnel 1,481,190$ 1,607,630$ 1,592,280$ -1%
Operating Expenditures 845,262 921,405 807,995 -12%
Capital Improvements - 810 - -100%
Grand Total(s) 2,326,452$ 2,529,845$ 2,400,275$ -5%
General Fund 1,537,194$ 1,640,670$ 1,560,355$ -5%
Water Enterprise Funds 572,777 628,105 644,450 3%
Other Funds 216,481 261,070 195,470 -25%
Grand Total(s) 2,326,452$ 2,529,845$ 2,400,275$ -5%
PERSONNEL
Full-Time 10 10 9 **
Part-Time 1.16 1.16 1.16 0%
TOTAL PERSONNEL 11.16 11.16 10.16 -9%
FISCAL YEAR 2020/21
DEPARTMENTAL BUDGET SUMMARY
FINANCE DEPARTMENT
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City
Council on March 2, 2020.
EXHIBIT A - Page 51 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 344,160$ 335,145$ 264,445$ -21%
Benefits 174,924 189,985 159,910 -16%
Total Personnel Services 519,084 525,130 424,355 -19%
Operating Expenses
Professional and Contract Services 94,380 109,750 63,250 -42%
Supplies and Materials 4,061 4,690 5,500 17%
Conferences and Training 345 170 170 0%
General Expenses 48,821 - - **
Allocated Charges 269,811 289,870 271,700 -6%
Total Operating Expenses 417,418 404,480 340,620 -16%
Capital Expenditures
Office Furniture and Other Equipment - 810 - -100%
Total Capital Expenditures - 810 - -100%
DIVISION ACTIVITY TOTAL 936,502$ 930,420$ 764,975$ -18%
Significant Changes
City of San Juan Capistrano
FINANCE DEPARTMENT -ADMINISTRATION
Division Activity Detail
Personnel costs are decreasing in 2020/21 primarily due to the layoff of an Administrative Coordinator as
part of the organizational restructuring.The decrease in contracted services relates to the pilot summer
parking program in 2019/20.The amount budgeted in Fiscal Year 2020/21 excludes a summer parking
program.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 52 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 398,456$ 404,635$ 419,585$ 4%
Benefits 203,907 220,085 239,325 9%
Total Personnel Services 602,363 624,720 658,910 5%
Operating Expenses
Professional and Contract Services 66,660 105,030 74,625 -29%
Supplies and Materials 2,589 1,300 1,300 0%
Conferences and Training 4,305 6,660 2,700 -59%
General Expenses 880 1,625 1,150 -29%
Allocated Charges 265 350 720 106%
Total Operating Expenses 74,699 114,965 80,495 -30%
Capital Expenditures
DIVISION ACTIVITY TOTAL 677,062$ 739,685$ 739,405$ 0%
Significant Changes
City of San Juan Capistrano
FINANCE DEPARTMENT - FINANCE
Division Activity Detail
Personnel Services costs are increasing due to cost of living compensation adjustments and estimated
increases in benefit costs.Professional and Contract Services costs are decreasing in 2020/21 primarily
due to decreased banking fees and a reduction in audit services costs.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 53 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 62,429$ 65,155$ 71,015$ 9%
Benefits 14,252 24,150 38,750 60%
Total Personnel Services 76,681 89,305 109,765 23%
Operating Expenses
Professional and Contract Services 4,989 2,950 700 -76%
Supplies and Materials 4,406 6,260 6,260 0%
Conferences and Training - 1,200 - -100%
Total Operating Expenses 9,395 10,410 6,960 -33%
DIVISION ACTIVITY TOTAL 86,076$ 99,715$ 116,725$ 17%
Significant Changes
The increase in Personnel Services costs are due to the contracted cost of living increase and a
reallocation of staffing.The reduction in contract services is based on a one-time Hearing Officer cost
in 2019/20.Conferences and Training costs are being reduced as a cost saving measure due to the
impact of COVID-19.
City of San Juan Capistrano
FINANCE DEPARTMENT - BUSINESS LICENSES
Division Activity Detail
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 54 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 215,367$ 257,380$ 254,675$ -1%
Benefits 67,695 111,095 144,575 30%
Total Personnel Services 283,062 368,475 399,250 8%
Operating Expenses
Professional and Contract Services 224,588 249,800 234,300 -6%
Utilities 782 800 800 0%
Supplies and Materials 54,442 56,220 56,220 0%
Conferences and Training 69 1,600 1,300 -19%
Bad Debt Expense 45,776 50,000 50,000 0%
Allocated Charges 18,093 33,130 37,300 13%
Total Operating Expenses 343,750 391,550 379,920 -3%
DIVISION ACTIVITY TOTAL 626,812$ 760,025$ 779,170$ 3%
Significant Changes
City of San Juan Capistrano
FINANCE DEPARTMENT - CUSTOMER SERVICE
Division Activity Detail
The increase in Benefits costs and decrease in Professional and Contract Services costs in 2020/21 is due
to the fact that for a portion of 2019/20,Department personnel needs were met by using nonbenefited
temporary personnel.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 55 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year
Personnel 2,253,045$ 2,384,370$ 2,547,515$ 7%
Operating Expenditures 1,034,627 6,099,875 1,434,190 -76%
Capital Improvements 162 - - **
Grand Total(s) 3,287,834$ 8,484,245$ 3,981,705$ -53%
General Fund 2,984,472$ 2,732,895$ 2,971,845$ 9%
Capital Improvement Fund 16,831 7,445 7,835 5%
Other Funds 286,531 5,743,905 1,002,025 -83%
Grand Total(s) 3,287,834$ 8,484,245$ 3,981,705$ -53%
REGULAR PERSONNEL
Full-Time 14 14 14 **
Part-Time 0.47 0.47 0.85 **
REGULAR PERSONNEL 14.47 14.47 14.85 **
FISCAL YEAR 2020/21
DEPARTMENTAL BUDGET SUMMARY
DEVELOPMENT SERVICES
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 56 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 281,491$ 284,525$ 283,675$ 0%
Benefits 143,257 154,415 164,700 7%
Total Personnel Services 424,748 438,940 448,375 2%
Operating Expenses
Supplies and Materials 3,274 5,310 4,330 -18%
Conferences and Training 685 1,050 1,050 0%
Allocated Charges 372,940 405,920 385,035 -5%
Total Operating Expenses 376,899 412,280 390,415 -5%
Office Furniture and Other Equipment 162 - - **
Total Capital Expenditures 162 - - **
DIVISION ACTIVITY TOTAL 801,809$ 851,220$ 838,790$ -1%
Significant Changes
City of San Juan Capistrano
DEVELOPMENT SERVICES-ADMINISTRATION
Division Activity Detail
Administration costs are decreasing by $12,000 primarily due to decreases in allocated charges.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 57 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Operating Expenses
Supplies and Materials 224$ -$ -$ **
Conferences and Training 575 3,600 3,600 0%
Total Operating Expenses 799 3,600 3,600 0%
DIVISION ACTIVITY TOTAL 799$ 3,600$ 3,600$ 0%
Significant Changes
City of San Juan Capistrano
DEVELOPMENT SERVICES-BOARDS AND COMMISSIONS
Division Activity Detail
No significant changes.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 58 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 522,767$ 529,670$ 567,120$ 7%
Benefits 286,236 309,575 350,875 13%
Total Personnel Services 809,003 839,245 917,995 9%
Operating Expenses
Professional and Contract Services 93,458 111,735 207,300 86%
Other Agency Contracts - - 4,700 **
Supplies and Materials 148 750 750 0%
Conferences and Training 3,423 2,800 1,400 -50%
General Expenses 340,769 2,810 3,230 15%
Allocated Charges 82,673 137,190 168,000 22%
Total Operating Expenses 520,471 255,285 385,380 51%
DIVISION ACTIVITY TOTAL 1,329,474$ 1,094,530$ 1,303,375$ 19%
Significant Changes
Personnel Services costs are increasing by $38,000 due to the 3.5%cost of living increase for 2020/21 and
estimated increases in employee benefits.Allocated Charges are increasing by $31,000 as the result of
increases in staff time that are expected to be charged to the Developer Deposit Fund.[Administrative
overhead is based on full-time salaries;therefore,as full-time salaries charged to funds outside the
General Fund increase,administrative overhead charges paid by those funds also increase.]Professional
and Contract Services costs are increasing as the result of $200,000 that has been budgeted to pay for a
consultant to update the City's Housing Element, offset by savings in other Professional and Contract
Services costs.The cost for the Housing Element Update will be reimbursed by a SB 2 Grant for up to
$160,000.Other Agency Contracts costs is increasing by $4,700 to pay for the City's share of Orange
County Housing Finance Trust expenses. Conference and Training costs are reduced by 50%due to the
extreme operational constraints caused by COVID-19.
City of San Juan Capistrano
DEVELOPMENT SERVICES-PLANNING SERVICES
Division Activity Detail
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 59 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 223,544$ 228,645$ 218,330$ -5%
Benefits 122,504 133,215 134,225 1%
Total Personnel Services 346,048 361,860 352,555 -3%
Operating Expenses
Professional and Contract Services 84,041 81,300 109,500 35%
Supplies and Materials 155 120 150 25%
Conferences and Training 523 400 400 0%
General Expenses - 200 200 0%
Allocated Charges 934 6,995 7,900 13%
Total Operating Expenses 85,653 89,015 118,150 33%
DIVISION ACTIVITY TOTAL 431,701$ 450,875$ 470,705$ 4%
Significant Changes
City of San Juan Capistrano
DEVELOPMENT SERVICES-PERMIT SERVICES
Division Activity Detail
Personnel Services costs are decreasing by $35,000 in 2020/21 due to filling a Permit Technician
position at a lower pay grade. Professional and Contract Services are increasing in 2020/21 due to
expected increases in the city's development activity.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 60 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 27,644$ 35,005$ 31,590$ -10%
Benefits 15,377 20,625 19,970 -3%
Total Personnel Services 43,021 55,630 51,560 -7%
Operating Expenses
Professional and Contract Services 727 470,600 468,000 -1%
Conferences and Training 11 - - **
Loan Disbursement - 4,800,000 - -100%
Allocated Charges 17,914 26,090 23,000 -12%
Total Operating Expenses 18,652 5,296,690 491,000 -91%
DIVISION ACTIVITY TOTAL 61,673$ 5,352,320$ 542,560$ -90%
Significant Changes
City of San Juan Capistrano
DEVELOPMENT SERVICES-HOUSING
Division Activity Detail
Personnel Services costs are decreasing by $3,400 due to decreased staff time allocated for the Housing
Supervisor/Associate Planner position.The Loan Disbursement in 2019/20 was the appropriation for an
affordable housing loan to C&C Development for the Groves site per City Council approval on 7/16/19.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 61 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 211,953$ 233,160$ 263,665$ 13%
Benefits 104,312 118,330 145,645 23%
Total Personnel Services 316,265 351,490 409,310 16%
Operating Expenses
Professional and Contract Services 1,000 8,700 8,700 0%
Utilities 648 1,400 1,400 0%
Supplies and Materials 329 680 740 9%
Conferences and Training 3,220 3,000 1,500 -50%
General Expenses 746 4,225 4,025 -5%
Allocated Charges 7,834 12,030 14,090 17%
Total Operating Expenses 13,777 30,035 30,455 1%
DIVISION ACTIVITY TOTAL 330,042$ 381,525$ 439,765$ 15%
Significant Changes
City of San Juan Capistrano
DEVELOPMENT SERVICES-INSPECTION SERVICES
Division Activity Detail
Personnel Services costs are increasing by $31,000 due to the 3.5%cost of living increase for 2020/21
and added costs for a part-time Building Inspector.Conference and Training costs have been reduced
by 50%due to the extreme operational constraints caused by COVID-19. Allocated Charges have been
increased by $2,000 due to an expected increase in vehicle operation charges.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 62 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 195,876$ 207,575$ 221,045$ 6%
Benefits 110,236 124,990 141,740 13%
Total Personnel Services 306,112 332,565 362,785 9%Operating Expenses
Professional and Contract Services 548 - 650 **
Utilities 168 200 200 0%
Supplies and Materials 83 520 550 6%
Conferences and Training 15 400 200 -50%
General Expenses 275 - 100 **
Allocated Charges 8,304 9,045 10,590 17%
Total Operating Expenses 9,393 10,165 12,290 21%
DIVISION ACTIVITY TOTAL 315,505$ 342,730$ 375,075$ 9%
Significant Changes
City of San Juan Capistrano
DEVELOPMENT SERVICES-CODE ENFORCEMENT
Division Activity Detail
Personnel Services costs are increasing by $30,000 due to the 3.5% cost of living increase for 2020/21
and an increase in staff time allocated for the Building and Code Enforcement Manager position.
Allocated Charges have been increased by $1,500 due to an expected increase in vehicle operation
charges.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 63 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 5,036$ 2,920$ 3,025$ 4%
Benefits 2,812 1,720 1,910 11%
Total Personnel Services 7,848 4,640 4,935 6%
Operating Expenses
Professional and Contract Services 4,148 - - **
Utilities - - - **
Allocated Charges 4,835 2,805 2,900 3%
Total Operating Expenses 8,983 2,805 2,900 3%
DIVISION ACTIVITY TOTAL 16,831$ 7,445$ 7,835$ 5%
Significant Changes
City of San Juan Capistrano
DEVELOPMENT SERVICES-CIP ADMINISTRATION
Division Activity Detail
Personnel Services costs are increasing due to the 3.5%cost of living increase for 2020/21,and estimated
increases in employee benefits.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 64 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year
Personnel 1,070,578$ 1,097,285$ 840,470$ -23%
Operating Expenditures 1,160,538 1,128,405 1,178,640 4%
Capital Outlay 12,482 12,400 - -100%
Grand Total(s) 2,243,598$ 2,238,090$ 2,019,110$ -10%
General Fund 2,243,598$ 2,224,965$ 2,019,110$ -9%
Other Funds - 13,125 - -100%
Grand Total(s) 2,243,598$ 2,238,090$ 2,019,110$ -10%
REGULAR PERSONNEL
Full-Time 7 7 4 -43%
Part-Time 3.55 3.55 2.07 -42%
REGULAR PERSONNEL 10.55 10.55 6.07 -42%
COMMUNITY SERVICES
DEPARTMENTAL BUDGET SUMMARY
FISCAL YEAR 2020/21
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 65 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 372,041$ 326,490$ 368,440$ 13%
Benefits 174,246 172,550 219,150 27%
Total Personnel Services 546,287 499,040 587,590 18%
Operating Expenses
Professional and Contract Services 6,190 6,000 6,000 0%
Utilities 660 810 840 4%
Supplies and Materials 9,655 7,855 8,950 14%
Conferences and Training 95 150 150 0%
General Expenses - 655 330 -50%
Allocated Charges 186,939 183,325 182,145 -1%
Total Operating Expenses 203,539 198,795 198,415 0%
Machinery and Equipment - 400 - -100%
Total Capital Expenditures - 400 - -100%
DIVISION ACTIVITY TOTAL 749,826$ 698,235$ 786,005$ 13%
Significant Changes
City of San Juan Capistrano
COMMUNITY SERVICES - ADMINISTRATION
Division Activity Detail
Personnel Services costs for this division are increasing by $89,000 as the result of the reassignment of
personnel costs and duties across the divisions of the Community Services Department that are
necessary to create savings to Department operating costs overall.These changes include the addition
of a Senior Administrative Analyst position offset by underfilling the Community Services Director
position with a Community Services Manager;the elimination of the part-time Receptionist and
Community Services Coordinator positions; and layoff of the Administrative Specialist.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 66 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 72,976$ 86,425$ 33,670$ -61%
Benefits 37,763 36,230 11,785 -67%
Total Personnel Services 110,739 122,655 45,455 -63%
Operating Expenses
Supplies and Materials 103 300 300 0%
Maintenance and Repair 504 1,925 1,200 -38%
Allocated Charges 206,915 155,480 175,450 13%
Total Operating Expenses 207,522 157,705 176,950 12%
Machinery and Equipment - 12,000 - -100%
Total Capital Expenditures - 12,000 - -100%
DIVISION ACTIVITY TOTAL 318,261$ 292,360$ 222,405$ -24%
Significant Changes
City of San Juan Capistrano
COMMUNITY SERVICES - FACILITY OPERATIONS
Division Activity Detail
The portion of the cost of certain employee positions that is charged to this division is decreasing by
$77,000 as the result of underfilling the Community Services Director position with a Community Services
Manager; layoff of the Administrative Specialist;and elimination of the vacant Community Services
Coordinator due to the organizational restructuring. Allocated Charges are increasing as the result of an
increase in the cost of facilities maintenance and repair expenses.Machinery and Equipment costs are
decreasing due to the one-time purchase of an electric cart in 2019/20.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 67 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 70,438$ 89,135$ 39,045$ -56%
Benefits 28,177 38,935 12,920 -67%
Total Personnel Services 98,615 128,070 51,965 -59%Operating Expenses
Professional and Contract Services 84,284 88,600 111,380 26%
Supplies and Materials 11,506 10,036 6,575 -34%
Total Operating Expenses 95,790 98,636 117,955 20%
DIVISION ACTIVITY TOTAL 194,405$ 226,706$ 169,920$ -25%
Significant Changes
City of San Juan Capistrano
COMMUNITY SERVICES - SPECIAL EVENTS
Division Activity Detail
Personnel Services costs are decreasing by $76,000 due to underfilling the Community Services Director
position with a Community Services Manager,the elimination of the Community Services Coordinator
and Senior Citizens Program Coordinator positions in the organizational restructuring and reductions in
overtime costs due to the cancellation of group events as the result of COVID-19.Professional and
Contract services are increasing by $23,000 for summer events to replace reductions in other community
services programs that resulted from COVID-19.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 68 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 8,280$ 10,100$ 10,300$ 2%
Benefits 4,564 5,940 6,520 10%
Total Personnel Services 12,844 16,040 16,820 5%
Operating Expenses
Professional and Contract Services 98,473 88,400 88,400 0%
Supplies and Materials 523 - - **
Total Operating Expenses 98,996 88,400 88,400 0%
DIVISION ACTIVITY TOTAL 111,840$ 104,440$ 105,220$ 1%
Significant Changes
Personnel Services costs are increasing as the result of the contracted salary increase and estimated
increases in employee benefit costs.
City of San Juan Capistrano
COMMUNITY SERVICES - CLASS PROGRAMS
Division Activity Detail
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 69 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 56,457$ 64,675$ 50,535$ -22%
Benefits 17,047 27,500 24,095 -12%
Total Personnel Services 73,504 92,175 74,630 -19%
Operating Expenses
Professional and Contract Services 4,902 5,600 1,500 -73%
Supplies and Materials 30 - 200 **
Total Operating Expenses 4,932 5,600 1,700 -70%
DIVISION ACTIVITY TOTAL 78,436$ 97,775$ 76,330$ -22%
Significant Changes
City of San Juan Capistrano
COMMUNITY SERVICES - ATHLETIC PROGRAMS
Division Activity Detail
Personnel Services costs are decreasing as the result of the elimination of three Recreation Leaders.
Professional and Contracted Services costs are decreasing by $4,100 due to a reduction in contracted
services.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 70 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 17,908$ 23,360$ 11,870$ -49%
Benefits 9,866 12,660 5,610 -56%
Total Personnel Services 27,774 36,020 17,480 -51%
Operating Expenses
Professional and Contract Services 78,058 78,060 78,060 0%
Supplies and Materials - 35 50 43%
Total Operating Expenses 78,058 78,095 78,110 0%
DIVISION ACTIVITY TOTAL 105,832$ 114,115$ 95,590$ -16%
Significant Changes
City of San Juan Capistrano
COMMUNITY SERVICES - YOUTH PROGRAMS
Division Activity Detail
Personnel Services costs are decreasing by $19,000 as a result of underfilling the Community Services
Director position with a Community Services Manager and elimination of the vacant Community
Services Coordinator in the organizational restructuring.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 71 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 55,422$ 47,040$ 385$ -99%
Benefits 30,486 27,210 245 -99%
Total Personnel Services 85,908 74,250 630 -99%
Operating Expenses
Professional and Contract Services 55,156 59,330 58,120 -2%
Supplies and Materials 656 2,544 2,440 -4%
General Expenses - - 500 **
Total Operating Expenses 55,812 61,874 61,060 -1%
DIVISION ACTIVITY TOTAL 141,720$ 136,124$ 61,690$ -55%
Significant Changes
City of San Juan Capistrano
COMMUNITY SERVICES - SENIOR CITIZEN SERVICES
Division Activity Detail
Personnel Services costs are decreasing by $73,000 due to underfilling the Community Services Director
position with a Community Services Manager and elimination of the Senior Citizens Program Coordinator
position in the organizational restructuring.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 72 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 58,387$ 67,790$ 19,150$ -72%
Benefits 19,162 26,325 3,455 -87%
Total Personnel Services 77,549 94,115 22,605 -76%
Operating Expenses
Supplies and Materials 2,571 2,175 2,350 8%
Allocated Charges 277,415 286,100 301,000 5%
Total Operating Expenses 279,986 288,275 303,350 5%
Capital Expenditures
Machinery and Equipment 8,796 - - **
Total Capital Expenditures 8,796 - - **
DIVISION ACTIVITY TOTAL 366,331$ 382,390$ 325,955$ -15%
Significant Changes
City of San Juan Capistrano
COMMUNITY SERVICES - COMMUNITY CENTER OPERATIONS
Division Activity Detail
Personnel Services costs are decreasing by $72,000 as a result of underfilling the Community Services
Director position with a Community Services Manager position;layoff of the Administrative Specialist;
elimination of the vacant Community Services Coordinator and layoff of three Recreation Leaders in the
organizational restructuring. Allocated Charges are increasing as the result of an anticipated increase in the
cost of facilities maintenance and repairs.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 73 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 32,094$ 25,940$ 15,150$ -42%
Benefits 5,264 8,980 8,145 -9%
Total Personnel Services 37,358 34,920 23,295 -33%
Operating Expenses
Supplies and Materials 583 200 200 0%
Allocated Charges 135,320 150,825 152,500 1%
Total Operating Expenses 135,903 151,025 152,700 1%
Machinery and Equipment 3,686 - - **
Total Capital Expenditures 3,686 - - **
DIVISION ACTIVITY TOTAL 176,947$ 185,945$ 175,995$ -5%
Significant Changes
Personnel Services costs are decreasing by $12,000 as the result of the elimination of three
Recreation Leaders in the organizational restructuring.
City of San Juan Capistrano
COMMUNITY SERVICES - GYMNASIUM OPERATIONS
Division Activity Detail
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 74 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
DESCRIPTION 2018/19 2019/20 (1)2020/21 Prior Year
Personnel 6,192,022$ 6,810,935$ 6,920,445$ 2%
Operating Expenditures 20,734,268 26,861,570 27,467,566 2%
Capital Expenditures 6,141,769 20,582,330 9,902,605 -52%
Grand Total(s) 33,068,059$ 54,254,835$ 44,290,616$ -18%
General Fund 7,681,878$ 8,145,635$ 7,869,630$ -3%
Water Enterprise Funds 13,337,338 15,688,590 14,941,035 -5%
Sewer Enterprise Funds 3,016,104 3,483,910 3,441,989 -1%
Facilities Operations Fund 1,966,570 1,652,900 1,735,575 5%
Capital Improvement Fund 6,395,636 24,458,720 15,640,920 -36%
Other Funds 670,533 825,080 661,467 -20%
Grand Total(s) 33,068,059$ 54,254,835$ 44,290,616$ -18%
PERSONNEL
Full-Time 41 41 39 **
Part-Time 0.75 0.75 0.75 **
Limited-Term 4 4 4 **
PERSONNEL 45.75 45.75 43.75 **
PUBLIC WORKS/UTILITIES
DEPARTMENTAL BUDGET SUMMARY
FISCAL YEAR 2020/21
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 75 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 861,127$ 900,740$ 842,865$ ‐6%
Benefits 434,072 496,730 499,665 1%
Total Personnel Services 1,295,199 1,397,470 1,342,530 ‐4%
Operating Expenses
Professional and Contract Services ‐ 500 ‐ ‐100%
Utilities 21,379 20,300 20,350 0%
Supplies and Materials 11,210 12,455 12,305 ‐1%
Conferences and Training 4,501 10,670 13,185 24%
General Expenses 2,462 8,450 6,585 ‐22%
Allocated Charges 905,053 1,476,180 1,512,685 2%
Total Operating Expenses 944,605 1,528,555 1,565,110 2%
Capital Expenditures
Office Furniture and Other Equipment 2,095 ‐ ‐ **
Total Capital Expenditures 2,095 ‐ ‐ **
DIVISION ACTIVITY TOTAL 2,241,899$ 2,926,025$ 2,907,640$ ‐1%
Significant Changes
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-ADMINISTRATION
Division Activity Detail
Total Public Works/Utilities Administration Division costs are increasing by $36,000 primarily due to increased
allocated charges (insurance, etc.).
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 76 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 1,076,548$ 1,050,020$ 793,150$ -24%
Benefits 505,178 552,515 489,035 -11%
Total Personnel Services 1,581,726 1,602,535 1,282,185 -20%
Operating Expenses
Professional and Contract Services:
Development Engineering 230,137 526,675 386,120 -27%
Traffic Engineering 84,293 66,895 87,600 31%
Other Contracted Engineering 4,398 10,000 30,000 200%
Summer Trolley Program 186,987 196,000 210,580 7%
Utilities 42,470 50,520 47,000 -7%
Supplies and Materials 280 750 750 0%
Maintenance and Repair:
Traffic Signal Maintenance 70,827 79,500 93,050 17%
Conferences and Training 30 600 150 -75%
General Expenses 64,404 12,500 7,300 -42%
Allocated Charges 80,023 109,190 89,095 -18%
Total Operating Expenses 763,849 1,052,630 951,645 -10%
DIVISION ACTIVITY TOTAL 2,345,575$ 2,655,165$ 2,233,830$ -16%
Significant Changes
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-ENGINEERING
Division Activity Detail
Personnel costs are decreasing by $320,000 as a result of layoffs and elimination of vacancies in the
organizational restructuring.Operating costs are decreasing by $101,000 primarily due to a projected
decrease in development activity.
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 77 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 98,912$ 152,470$ 174,215$ 14%
Benefits 50,293 89,810 110,140 23%
Total Personnel Services 149,205 242,280 284,355 17%
Operating Expenses
Professional and Contract Services 547,277 2,758,760 4,664,920 69%
Utilities 690 - - **
Supplies and Materials 717 - - **
Maintenance and Repair 4,426 - - **
Allocated Charges 39,642 67,090 76,700 14%
Total Operating Expenses 592,752 2,859,850 4,741,620 66%
Capital Expenditures
Land 764,000 - - **
Buildings and Improvements 1,927,155 9,500,610 2,649,945 -72%
Total Capital Expenditures 2,691,155 9,500,610 2,649,945 -72%
DIVISION ACTIVITY TOTAL 3,433,112$ 12,602,740$ 7,675,920$ -39%
Significant Changes
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-PUBLIC WORKS CIP ADMINISTRATION
Division Activity Detail
Total Public Works CIP Administration costs are decreasing from $12.6 million in Fiscal Year 2019/20 to $7.7
million in Fiscal Year 2020/21 because the Fiscal Year 2019/20 Amended Budget included carryover capital
project funding from prior fiscal years.The City is moving forward with capital projects in Fiscal Year 2020/21
that do not create ongoing maintenance expenditures.These include the Meredith Canyon Street Pavement
Rehabilitation Project; the Paseo Adelanto Parking Lot Expansion (Los Rios)Project;and the Stonehill Drive
Traffic Signal at Lower Rosan Project.
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March
2, 2020.
EXHIBIT A - Page 78 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 101,754$ 106,850$ 105,925$ -1%
Benefits 53,788 62,100 66,970 8%
Total Personnel Services 155,542 168,950 172,895 2%
Operating Expenses
Professional and Contract Services 67,732 72,000 44,200 -39%
Utilities 682,965 718,235 767,375 7%
Supplies and Materials 35,260 46,530 48,880 5%
Maintenance and Repair:
Grounds Maintenance 937,800 1,041,660 1,082,065 4%
Building Maintenance 77,727 91,500 76,842 -16%
Other Maintenance 307,434 417,210 320,015 -23%
Machinery Equipment & Repair 2,908 3,800 3,000 -21%
Building Repairs - 2,000 2,000 0%
Park Equipment Repair & Replacement 17,805 47,325 40,000 -15%
Trail Repair & Replacement 102,005 105,000 110,000 5%
Irrigation System Repairs 6,142 19,500 19,500 0%
Other Repairs 16,332 29,485 42,500 44%
Allocated Charges 2,116 3,680 3,820 4%
Total Operating Expenses 2,256,226 2,597,925 2,560,197 -1%
DIVISION ACTIVITY TOTAL 2,411,768$ 2,766,875$ 2,733,092$ -1%
Significant Changes
Personnel Services costs are increasing slightly due to a projected increase in employee benefit costs.
Utilities are increasing in Fiscal Year 2020/21 by $49,000 based on expected cost increases.Grounds
maintenance costs are increasing for new areas of service including:Avenida California from Las Ramblas to
Valley Road;Del Obispo/Ortega Highway Parking Lot;Vista Park;Verdugo Street Beautification; 2C Ranch
Habitat Mitigation;Sun Ranch Annual Maintenance;and the Sun Ranch Trail.Other maintenance costs are
decreasing as a result of costs that could be postponed until after City operations and revenues return to
normal operating levels.
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-PARKS AND OPEN SPACE MAINTENANCE
Division Activity Detail
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 79 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 237,127$ 234,700$ 247,420$ 5%
Benefits 103,176 114,565 129,305 13%
Total Personnel Services 340,303 349,265 376,725 8%
Operating Expenses
Professional and Contract Services 25,491 38,445 45,020 17%
Utilities 246,091 270,235 266,425 -1%
Supplies and Materials:
Vehicle Fuel 76,604 96,000 96,000 0%
Other Supplies and Materials 25,970 40,700 39,625 -3%
Maintenance and Repair:
Grounds Maintenance 95,649 104,685 111,880 7%
Building Maintenance 164,879 204,320 221,990 9%
Building Repairs 3,864 7,200 4,500 -38%
Other Maintenance 745,638 661,170 594,250 -10%
Machinery Equipment & Repair 91,836 88,755 86,600 -2%
Vehicle Equipment & Repair 8,665 20,000 25,000 25%
Conferences and Training 300 300 300 0%
General Expenses:
Depreciation 413,141 350,000 414,000 18%
Allocated Charges 289,101 202,840 228,820 13%
Total Operating Expenses 2,187,229 2,084,650 2,134,410 2%
Capital Expenditures
Office Furniture and Other Equipment 55,506 - - **
Vehicles 282,268 104,000 40,000 -62%
Total Capital Expenditures 337,774 104,000 40,000 -62%
DIVISION ACTIVITY TOTAL 2,865,306$ 2,537,915$ 2,551,135$ 1%
Significant Changes
Personnel Services costs are increasing due to the contracted salary increase and projected increases in employee
benefit costs along with some changes in staff allocations for this division.Grounds and Building Maintenance
expenditures are increasing due to increased maintenance for Verdugo Street improvements; additional funding
to support blight response services citywide;and increased weed abatement for private property within the city.
Other Maintenance costs are decreasing due to the anticipated sale of Lower Rosan Ranch.Vehicle capital
expenditures are fluctuating in conjunction with the City's planned fleet replacement schedule. The City plans to
replace one motorcycle (for Police Services) in Fiscal Year 2020/21.
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-GENERAL MAINTENANCE AND SUPPORT
Division Activity Detail
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 80 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 89,034$ 81,745$ 70,020$ -14%
Benefits 48,112 48,435 44,270 -9%
Total Personnel Services 137,146 130,180 114,290 -12%
Operating Expenses
Professional and Contract Services 9,711 10,780 11,165 4%
Utilities 107,302 57,935 66,400 15%
Supplies and Materials 17,830 54,500 44,500 -18%
Maintenance and Repair:
Grounds Maintenance - 2,000 - -100%
Other Maintenance 277,736 294,565 328,770 12%
Other Repairs 383,727 425,645 358,425 -16%
Total Operating Expenses 796,306 845,425 809,260 -4%
Capital Expenditures
Buildings and Improvements 443,342 - - **
Capital Lease 62,169 58,905 58,910 0%
Total Capital Expenditures 505,511 58,905 58,910 0%
DIVISION ACTIVITY TOTAL 1,438,963$ 1,034,510$ 982,460$ -5%
Significant Changes
Personnel Services costs are decreasing by $16,000 as the result of layoffs and the elimination of
vacancies that are provided by the organizational restructuring. Utilities costs are increasing in Fiscal Year
2020/21 by $8,000 based on expected cost increases.Supplies and Materials costs are decreasing as a
result of costs that could be postponed until after City operations and revenues return to normal
operating levels.The $34,000 increase in Other Maintenance costs in Fiscal Year 2020/21 is due to
increased maintenance for two bridges and an increase in the new street sweeping contract.Other
Repairs are decreasing by $67,000 due to a carryover of repairs from 2018/19 to 2019/20 for projects that
are planned to be completed by 2019/20.
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-STREETS AND TRAFFIC MAINTENANCE
Division Activity Detail
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 81 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 75,373$ 72,215$ 125,285$ 73%
Benefits 41,300 42,775 79,220 85%
Total Personnel Services 116,673 114,990 204,505 78%
Operating Expenses
Professional and Contract Services 366,087 446,120 408,195 -9%
Supplies and Materials 16,938 6,510 6,550 1%
Conferences and Training 400 7,120 7,265 2%
General Expenses 320 2,520 1,890 -25%
Allocated Charges 3,492 1,840 - -100%
Total Operating Expenses 387,237 464,110 423,900 -9%
DIVISION ACTIVITY TOTAL 503,910$ 579,100$ 628,405$ 9%
Significant Changes
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-ENVIRONMENTAL
Division Activity Detail
Personnel Services costs are increasing by $90,000 in Fiscal Year 2020/21 due to an adjustment in the
allocation of the Senior Civil Engineer position from 15%to 50%, in addition to contracted salary
increases and projected increases in employee benefits.Professional and Contract Services costs are
decreasing by $38,000 in Fiscal Year 2020/21 due to the completion of waste management
negotiations.
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council
on March 2, 2020.
EXHIBIT A - Page 82 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19
2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 936,642$ 1,050,785$ 1,100,505$ 5%
Benefits 385,651 530,800 598,495 13%
Total Personnel Services 1,322,293 1,581,585 1,699,000 7%
Operating Expenses
Professional and Contract Services 89,895 280,920 219,000 ‐22%
Other Agency Contracts:
SJBA Maintenance & Operations 213,807 210,000 216,300 3%
Other 10,787 11,500 11,700 2%
Utilities 270,403 296,700 296,700 0%
Supplies and Materials:
Valve & Hydrant Maintenance 203,569 201,220 214,116 6%
Meters & Meter Boxes 113,575 144,100 137,800 ‐4%
Pipes & Fittings 75,941 85,000 87,550 3%
Construction Supplies 22,984 31,000 31,000 0%
Other 29,241 47,615 51,850 9%
Maintenance and Repair:
Regional Pipelines 197,581 220,285 283,235 29%
Other Pipelines 75,941 85,000 87,550 3%
Booster System 56,900 66,865 66,865 0%
SCADA System 39,382 40,430 40,430 0%
Reservoirs 12,292 15,000 15,000 0%
Wells 732 5,000 5,000 0%
Grounds Maintenance 22,676 22,740 22,740 0%
Building Maintenance 1,033 1,500 1,500 0%
Other Repairs & Maintenance 145,883 236,865 235,565 ‐1%
Conferences and Training 91 675 675 0%
General Expenses:
Imported Water Purchases (MWDOC) 5,765,005 6,617,855 5,560,073 ‐16%
LAFCO Study 80,677 50,000 50,000 0%
Water Quality Fee 39,653 43,435 45,000 4%
Water Conservation Expenses 12,801 43,390 53,710 24%
Allocated Charges 623,561 426,595 424,095 ‐1%
Total Operating Expenses 8,104,410 9,183,690 8,157,454 ‐11%
Capital Expenditures
Machinery and Equipment 7,816 ‐ ‐ **
Total Capital Expenditures 7,816 ‐ ‐ **
DIVISION ACTIVITY TOTAL 9,434,519$ 10,765,275$ 9,856,454$ ‐8%
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES - GENERAL WATER OPERATIONS
Division Activity Detail
EXHIBIT A - Page 83 of 92
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES - GENERAL WATER OPERATIONS - continued
Division Activity Detail
Significant Changes
Personnel Services costs are increasing in Fiscal Year 2020/21 due to funding of a Water Conservation
Coordinator position,the contracted salary increase and a projected increase in employee benefit costs.
Professional and Contract Services costs are decreasing by $62,000 in Fiscal Year 2020/21 due to completion of
the Advanced Metering Infrastructure interface with the utility billing system;completion of Phase 1 of a shared
agreement with Metropolitan Water District of Orange County to conduct an America's Water Infrastructure Act
Compliance Crosswalk; and completion of the electricity audit.The City's share of San Juan Basin Authority
operations and maintenance expenses reflect a projected 3%increase.The $63,000 increase in Regional
Pipelines costs in Fiscal Year 2020/21 is due to an increase in the City's share of Eastern Transmission main
expenses and East Orange County Feeder pipelines expenses.The reduction in Contract Services costs of $25,200
is primarily due to completion of the Utility Cost Management (UCM)payment arrangement (42%of SDGE
electrical account adjustments).The $1,058,000 reduction in imported water supply costs is due to a decrease in
the quantity of imported water to be delivered at approximately 500 acre feet and an increase of Groundwater
Recovery Plant production at approximately 300 acre feet,that also takes into account a decrease in overall
demand.The $10,320 increase in Water Conservation expenses is due to the addition of high school and water
use efficiency programs.Regulatory cost increases of approximately $13,000 are the result of the addition of
Spanish versions of the Consumer Confidence Report and proposed distribution increases to twice annually as
well as increases in water quality increased fees.Materials and services costs reflect a projected 3%to 5%
increase.
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March
2, 2020.
EXHIBIT A - Page 84 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 58,803$ 46,895$ 27,665$ ‐41%
Benefits 23,113 27,620 17,485 ‐37%
Total Personnel Services 81,916 74,515 45,150 ‐39%
Operating Expenses
Professional and Contract Services 61,405 458,435 ‐ ‐100%
Utilities **
Supplies and Materials **
Maintenance and Repair 93,274 ‐ ‐ **
Conferences and Training **
General Expenses:**
Special Studies ‐ 100,000 165,000 65%
Allocated Charges 14,470 16,055 9,700 ‐40%
Total Operating Expenses 169,149 574,490 174,700 ‐70%
Capital Expenditures
Buildings and Improvements 626,793 4,108,710 2,940,150 ‐28%
Total Capital Expenditures 626,793 4,108,710 2,940,150 ‐28%
DIVISION ACTIVITY TOTAL 877,858$ 4,757,715$ 3,160,000$ ‐34%
Significant Changes
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-DOMESTIC WATER CIP
Division Activity Detail
Total Water Capital Improvement Projects (CIP) are decreasing in Fiscal Year 2020/21 by approximately
$1.6 million due to prior year budget carryovers.
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 85 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 386,581$ 463,665$ 581,155$ 25%
Benefits 154,471 226,050 315,280 39%
Total Personnel Services 541,052 689,715 896,435 30%
Operating Expenses
Professional and Contract Services:
Laboratory/Testing 115,311 109,500 122,600 12%
Other 14,362 52,470 30,105 -43%
Utilities 568,488 666,685 704,660 6%
Supplies and Materials:
Chemicals 280,248 377,000 400,000 6%
GWRP Supplies 68,179 70,000 72,000 3%
Fuel, Oil & Lubricants 940 9,000 9,000 0%
Maintenance and Repair:
Building Maintenance 11,109 10,610 10,610 0%
Machinery & Equipment Repair 297,969 105,000 105,000 0%
Wells 57,911 60,000 30,000 -50%
GWRP 20,963 33,450 33,450 0%
Reservoirs 4,447 3,345 3,500 5%
General Expenses:
Property Insurance 77,000 76,000 - -100%
Other 11,219 - - **
Allocated Charges 45,781 65,860 90,695 38%
Total Operating Expenses 1,573,927 1,638,920 1,611,620 -2%
DIVISION ACTIVITY TOTAL 2,114,979$ 2,328,635$ 2,508,055$ 8%
Significant Changes
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-GROUNDWATER RECOVERY PLANT OPERATIONS
Division Activity Detail
Personnel Services costs are increasing in Fiscal Year 2020/21 to reflect the contracted salary increase and the reallocation of
staff from the Water Operations Division to this division along with additional limited term staffing.Laboratory/Testing costs
are increasing by $33,100 to accommodate new Perfluoroalkyl and Polyfluoroalkyl Substances testing regulatory
requirements and Unregulated Contaminant Monitoring Rule testing that is performed every 3 years.Chemical costs are
increasing by $23,000 based on vendor-projected contract increases and increases in local wells production.As the 42%
electric payments to UCM for identifying SDGE savings concludes in Fiscal Year 2019/20,GWRP wells will realize a decrease of
$28,895 in expenditures from these discontinued UCM payments.Well maintenance and repair costs are reduced $30,000 as
most major work is now under CIP project funding.
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
EXHIBIT A - Page 86 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 11,113 5,105 11,990 135%
Benefits 6,110 3,005 7,580 152%
Total Personnel Services 17,223 8,110 19,570 141%
Operating Expenses
Professional and Contract Services - 30,360 30,360 0%
Other Agency Contracts 616 1,500 1,500 0%
Utilities 22,745 48,680 35,200 -28%
Supplies and Materials:
Pipes & Fittings 1,732 7,500 7,500 0%
Other 1,410 3,030 3,030 0%
Maintenance and Repair:
Pipelines - 1,060 1,060 0%
SCADA System 748 2,205 2,205 0%
Wells 2,387 20,000 20,000 0%
Grounds Maintenance - 440 440 0%
Building Maintenance - 1,105 1,105 0%
Other Repairs & Maintenance 1,041 11,105 11,105 0%
General Expenses:
Imported Water Purchases 277,524 287,285 334,321 16%
Allocated Charges 3,890 1,785 4,200 135%
Total Operating Expenses 312,093 416,055 452,026 9%
DIVISION ACTIVITY TOTAL 329,316$ 424,165$ 471,596$ 11%
Significant Changes
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES - NON-POTABLE WATER OPERATIONS
Division Activity Detail
Personnel Services costs are increasing in Fiscal Year 2020/21 to reflect the contracted salary increase and
the reallocation of staff to this division along with additional limited term staffing. Imported Water costs
are increasing by approximately $47,000 in Fiscal Year 2020/21 due to an increase in the deliveries of
imported non-potable water,a 5% increase in Moulton Niguel Water District commodity rates and a 19%
increase in Santa Margarita District commodity rates.There is a $30,600 increase for new contract
services to test and inspect recycled water cross connections.A $13,280 reduction in electricity costs is
projected due to decreased local well production.
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 87 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 8,076$ 14,340$ 10,335$ ‐28%
Benefits 4,417 8,440 6,530 ‐23%
Total Personnel Services 12,493 22,780 16,865 ‐26%
Operating Expenses
Professional and Contract Services ‐ ‐ 475,000 **
Allocated Charges 2,769 5,020 3,600 ‐28%
Total Operating Expenses 2,769 5,020 478,600 9434%
Capital Expenditures
Buildings and Improvements 92,902 229,935 159,535 ‐31%
Total Capital Expenditures 92,902 229,935 159,535 ‐31%
DIVISION ACTIVITY TOTAL 108,164$ 257,735$ 655,000$ 154%
Significant Changes
The fluctuation in the City's Non‐Potable Water Capital Improvement Program over the next Fiscal Year is
due to the Calle Arroyo Pipeline project (CIP 18601) which was delayed until Fiscal Year 2020/21
($475,000).
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-NON-POTABLE WATER CIP
Division Activity Detail
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 88 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 79,375$ 95,895$ 89,175$ ‐7%
Benefits 33,537 44,635 42,145 ‐6%
Total Personnel Services 112,912 140,530 131,320 ‐7%
Operating Expenses
Professional and Contract Services 6,515 6,420 6,000 ‐7%
Utilities 5,426 14,410 14,410 0%
Supplies and Materials 4,144 5,305 5,305 0%
Maintenance and Repair 611,394 796,360 796,360 0%
General Expenses:
SOCWA Maintenance & Operations 1,898,000 2,210,460 2,190,824 ‐1%
Other 15,007 10,900 11,615 7%
Allocated Charges 21,656 24,460 21,330 ‐13%
Total Operating Expenses 2,562,142 3,068,315 3,045,844 ‐1%
DIVISION ACTIVITY TOTAL 2,675,054$ 3,208,845$ 3,177,164$ ‐1%
Significant Changes
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-WASTEWATER OPERATIONS
Division Activity Detail
Personnel Services costs are decreasing in Fiscal Year 2020/21 due to the reallocation of staff positions.
Overall, Fiscal Year 2020/2021 wastewater proposed expenses are down $31,680. Maintenance and Repair
costs remain at the same levels as Fiscal Year 2019/20 for Fiscal Year 2020/21. South Orange County
Wastewater Authority (SOCWA) Maintenance & Operations projected costs are 3% below Fiscal Years
2019/20 based on SOCWA's budget projection. Inspections for Fats, Oil, Grease (FOG) reflect a $6,500
reduction in the contract agreement extension.
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 89 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 58,335$ 35,365$ 48,400$ 37%
Benefits 24,858 20,830 30,595 47%
Total Personnel Services 83,193 56,195 78,995 41%
Operating Expenses
Professional and Contract Services - 191,785 - -100%
Allocated Charges 15,586 12,380 16,940 37%
Total Operating Expenses 15,586 204,165 16,940 -92%
Capital Expenditures
Buildings and Improvements 1,877,723 6,580,170 4,054,065 -38%
Total Capital Expenditures 1,877,723 6,580,170 4,054,065 -38%
DIVISION ACTIVITY TOTAL 1,976,502$ 6,840,530$ 4,150,000$ -39%
Significant Changes
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-WASTEWATER CIP
Division Activity Detail
Total Wastewater Capital Improvement Projects (CIP) are decreasing in Fiscal Year 2020/21 by
approximately $2.7 million due to carryover funding from previous year projects that have not been
completed.
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 90 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 80,866$ 68,165$ 77,225$ 13%
Benefits 38,441 38,245 45,070 18%
Total Personnel Services 119,307 106,410 122,295 15%
Operating Expenses
Maintenance and Repair 39,111 310,200 315,700 2%
Total Operating Expenses 39,111 310,200 315,700 2%
DIVISION ACTIVITY TOTAL 158,418$ 416,610$ 437,995$ 5%
Significant Changes
City of San Juan Capistrano
PUBLIC WORKS/UTILITIES-STORM DRAIN MAINTENANCE
Division Activity Detail
Personnel Services costs are increasing in Fiscal Year 2020/21 to reflect the contracted salary increase and
the reallocation of staff to this division.Maintenance and Repair costs are increasing minimally by 2%
($5,500) in Fiscal Year 2020/21 due to contract service increases for storm drain video inspection and
winter preparation cleaning services.The budget also includes an additional $3,000 funding for Verdugo
area biofiltration unit maintenance services.
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
EXHIBIT A - Page 91 of 92
Percent
ACTUAL AMENDED PROPOSED Change From
EXPENSE CATEGORY 2018/19 2019/20 (1)2020/21 Prior Year
Personnel Services
Salary and Wages 83,531$ 79,020$ 81,780$ 3%
Benefits 42,308 46,405 51,550 11%
Total Personnel Services 125,839 125,425 133,330 6%
Operating Expenses
Allocated Charges 26,877 27,570 28,540 4%
Total Operating Expenses 26,877 27,570 28,540 4%
DIVISION ACTIVITY TOTAL 152,716$ 152,995$ 161,870$ 6%
Significant Changes
(1)Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on
March 2, 2020.
City of San Juan Capistrano
INFORMATION TECHNOLOGY AND COMMUNICATIONS
Division Activity Detail
No significant changes.
PUBLIC WORKS/UTILITIES
EXHIBIT A - Page 92 of 92
1
RESOLUTION NO. 20-06-16-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA ADOPTING THE SEVEN-YEAR CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEARS
2020-21 THROUGH 2026-27
WHEREAS, the City Council of the City of San Juan Capistrano at its regular public
meeting on May 5, 2020, was presented with changes in the timing and funding of projects in
the Proposed Seven-Year Capital Improvement Program for Fiscal Years 2020-21 through
2026-27; and,
WHEREAS, the proposed Seven-Year Capital Improvement Program (CIP) is
considered a planning document for the projects that are necessary to meet the needs of the
community; and,
WHEREAS, the City Council intends to use the Seven-Year CIP as a guide for the
allocation of resources to meet the needs of the community and achieve the City Council’s
established goals and priorities.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan
Capistrano does hereby adopt the Seven-Year Capital Improvement Program for Fiscal Years
2020-21 through 2026-27 as shown in Exhibit A attached hereto and incorporated by reference
and as follows:
(1) The Fiscal Year 2020-21 project expenditures have been adopted as part of the Fiscal Year 2020-21
Operating and Capital Budget of the City of San Juan Capistrano.
Project
Fiscal Year (1)Expenditures
2020-21 15,640,920$
2021-22 17,186,736
2022-23 18,835,000
2023-24 8,151,000
2024-25 9,157,000
2025-26 8,068,000
2026-27 1,519,000
TOTAL 78,557,656$
ATTACHMENT 2
2
PASSED, APPROVED, AND ADOPTED this 16th day of June 2020.
_____________________________
TROY A. BOURNE, MAYOR
ATTEST:
___________________________________
MARIA MORRIS, CITY CLERK
ATTACHMENT 2
CITY OF SAN JUAN CAPISTRANO
2020-2027 CIP PROJECT SUMMARY BY TYPE
PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
PROJECT 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 TOTAL
TRANSPORTATION
xx101-Annual Traffic Signal Cabinet Upgrades 260,000$ 265,000$ 270,000$ 110,000$ -$ -$ -$ 905,000$
07117-I-5/San Juan Creek Road Underpass Improvements 270,920 383,780 6,617,000 - - - - 7,271,700
08102-Pavement Management Program (PMP)95,000 - 50,000 - 50,000 - 110,000 305,000
19101-Meredith Canyon Streets Pavement Rehabilitation 1,458,000 - - - - - - 1,458,000
19102-Camino Capistrano Pavement Rehabilitation 550,000 645,000 345,000 - - - - 1,540,000
(Aeropuerto to Costco)
20102-Public Right-of-Way ADA Implementation Plan 72,500 10,000 - - - - - 82,500
xxxxx-Mission Spring Streets Pavement Rehabilitation - 1,062,000 828,000 - - - - 1,890,000
xxxxx-Sun Ranch Streets Pavement Rehabilitation - - 700,000 700,000 568,000 - - 1,968,000
xxxxx-Village San Juan and Casitas Streets Pavement Rehab. - - - 655,000 1,028,000 785,000 - 2,468,000
Pavement Rehabilitation
xxxxx-Mission Creek Streets Pavement Rehabilitation - - - - 280,000 980,000 950,000 2,210,000
xxxxx-Rapid Flashing Beacon - 50,000 - - - - - 50,000
xxxxx-Speed Advisory Sign Calle Arroyo w/o Rancho Viejo Rd - - - - - - 22,000 22,000
xxxxx-Traffic Signal Synchronization - - - 500,000 - - - 500,000
xxxxx-Traffic Signal Rancho Viejo Rd at Highland - - - - - - 80,000 80,000
xxxxx-Stonehill Drive Traffic Signal at Lower Rosan Entrance 558,500 - - - - - - 558,500
14107-Ortega Highway Improvement Widening Project 2,334,000 2,333,000 2,333,000 - - - - 7,000,000
Design Phase
SUBTOTAL 5,598,920$ 4,748,780$ 11,143,000$ 1,965,000$ 1,926,000$ 1,765,000$ 1,162,000$ 28,308,700$
PARKS AND OPEN SPACE
07204-Citywide Trail Improvements 75,000$ -$ 75,000$ -$ 75,000$ -$ 75,000$ 300,000$
09203-Citywide Playground Upgrades - - 125,000 130,000 130,000 130,000 130,000 645,000
18201-Cook La Novia Park Picnic Area Enhancements (115,000) - - - - - - (115,000)
xxxxx-Skateboard Park - 3,499,956 - - - - - 3,499,956
xxxxx-Stonefield Park Synthetic Turf - 230,000 1,220,000 - - - - 1,450,000
xxxxx-Sports Park Turf Improvements - - 750,000 245,000 - - - 995,000
xxxxx-Lighting Improvements Soccer Fields - - 180,000 320,000 - - - 500,000
xxxxx-Cook La Novia Park Pickleball Courts Conversion 115,000 - - - - - 115,000
SUBTOTAL (40,000)$ 3,844,956$ 2,350,000$ 695,000$ 205,000$ 130,000$ 205,000$ 7,389,956$
BUILDINGS AND FACILITIES
15306-ADA Self Evaluation and Transition Plan 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 1,064,000$
xxxxx-Historic Town Center Park Storage Facility - - - 180,000 - - - 180,000
xxxxx-Montanez Adobe Refurbishment - 54,000 - - - - - 54,000
xxxxx-Electric Car Charging Station at Community Center 150,000 - - - - - 150,000
SUBTOTAL 152,000$ 356,000$ 152,000$ 332,000$ 152,000$ 152,000$ 152,000$ 1,448,000$
DRAINAGE
20202-Arizona Crossing Removal 365,000 - - - - - - 365,000
20203-Stream Bank Restoration 1,600,000 - - - - - - 1,600,000
SUBTOTAL 1,965,000$ -$ -$ -$ -$ -$ -$ 1,965,000$ EXHIBIT A - Page 1 of 23
CITY OF SAN JUAN CAPISTRANO
2020-2027 CIP PROJECT SUMMARY BY TYPE
PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
PROJECT 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 TOTAL
DOMESTIC WATER
08801-Joint Regional Water Supply System (JRWSS) -$ -$ -$ 505,000$ 100,000$ 100,000$ -$ 705,000$
Capital Replacements
17802-760S Zone Pump Station Discharge Line Replacement 800,000 800,000 - - - - - 1,600,000
17803-Valve Insertion Program 200,000 200,000 200,000 200,000 200,000 200,000 - 1,200,000
17806-Water Facility Control Systems 200,000 200,000 200,000 200,000 - - - 800,000
17807-Well Facility Equipment Replacement Program 135,000 90,000 135,000 90,000 90,000 135,000 - 675,000
19803-GWRP Clear Well Replacement - 250,000 - - - - - 250,000
19804-Pump Station Component Replacements 460,000 480,000 500,000 540,000 580,000 - - 2,560,000
19805-Eastern Transmission System Repairs 200,000 220,000 220,000 - - - - 640,000
20801-System Repairs and Upgrade of Appurtenances 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 - 6,000,000
xxxxx-Groundwater Recharge with Storm Water - - 585,000 585,000 585,000 585,000 - 2,340,000
xxxxx-San Juan Hills Greens and Estates Pipeline Replacement - - - - 2,300,000 2,300,000 - 4,600,000
SUBTOTAL 2,995,000$ 3,240,000$ 2,840,000$ 3,120,000$ 4,855,000$ 4,320,000$ -$ 21,370,000$
RECYCLED WATER
xx601-Annual Recycled Water Service Conversions Project 170,000$ 170,000$ 170,000$ -$ -$ -$ -$ 510,000$
17601-Trampas Canyon Recycled Water Reservoir 10,000 101,000 101,000 101,000 101,000 101,000 - 515,000
18601-Calle Arroyo Recycled Pipeline 475,000 1,820,000 337,000 - - - - 2,632,000
xxxxx-Recycled Water Master Plan 165,000 100,000 - - - - - 265,000
SUBTOTAL 820,000$ 2,191,000$ 608,000$ 101,000$ 101,000$ 101,000$ -$ 3,922,000$
SEWER
xx701-Annual Sewer Replacement Program 550,000$ 550,000$ 600,000$ 600,000$ 600,000$ 600,000$ -$ 3,500,000$
07701-South Orange County Wastewater Authority 3,600,000 2,256,000 1,117,000 1,318,000 1,318,000 1,000,000 - 10,609,000
PC#2 & #5 Rehab
08701-Food, Oils & Grease (FOG) Interceptor Program - - 25,000 20,000 - - - 45,000
SUBTOTAL 4,150,000$ 2,806,000$ 1,742,000$ 1,938,000$ 1,918,000$ 1,600,000$ -$ 14,154,000$
GRAND TOTAL 15,640,920$ 17,186,736$ 18,835,000$ 8,151,000$ 9,157,000$ 8,068,000$ 1,519,000$ 78,557,656$ EXHIBIT A - Page 2 of 23
CITY OF SAN JUAN CAPISTRANO
CONSOLIDATED CIP FUNDS
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 16,138,514$ 21,251,242$ 22,804,022$ 25,010,986$ 24,668,986$ 28,781,986$ 29,421,986$ 31,000,986$
REVENUES
Revenue/Fees In 8,394,000 8,093,700 11,688,700 10,890,000 6,594,000 4,540,000 3,741,000 2,505,000
Current Year Project Funding 1,889,345 2,162,000 197,000 197,000 197,000 197,000 197,000 197,000
Grants 746,320 1,940,000 1,941,000 1,957,000 607,000 - - -
Interest 198,000 199,000 165,000 163,000 163,000 150,000 144,000 141,000
Developer Contribution 2,000,000 584,000 583,000 583,000 - - - -
Loan Repayment from Water Operations Fund 320,000 - - - - - - -
Loan From CCFP Fund - 220,000 - - - - - -
Loan Repayment from Measure M Fund - - 220,000 - - - - -
Loan Repayment from Successor Agency 240,000 - - - - - - -
Loan Repayment from State Gas Tax 41,000 - - - - - - -
Loan Interest 2,500 - - - - - - -
Transfers In 4,123,368 4,795,000 5,400,000 5,300,000 5,300,000 5,300,000 5,955,000 5,955,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 17,954,533$ 17,993,700$ 20,194,700$ 19,090,000$ 12,861,000$ 10,187,000$ 10,037,000$ 8,798,000$
TOTAL FUNDS AVAILABLE 34,093,047$ 39,244,942$ 42,998,722$ 44,100,986$ 37,529,986$ 38,968,986$ 39,458,986$ 39,798,986$
EXPENDITURES
Transportation Projects 4,283,300 5,598,920 4,748,780 11,143,000 1,965,000 1,926,000 1,765,000 1,162,000
Parks and Open Space Projects (3,000) (40,000) 3,844,956 2,350,000 695,000 205,000 130,000 205,000
Buildings and Facilities Projects 455,345 152,000 356,000 152,000 332,000 152,000 152,000 152,000
Drainage Projects 889,000 1,965,000 - - - - - -
Non-Potable Water Projects 170,000 820,000 2,191,000 608,000 101,000 101,000 101,000 -
Sewer Projects 4,800,000 4,150,000 2,806,000 1,742,000 1,938,000 1,918,000 1,600,000 -
Water Projects 1,570,000 2,995,000 3,240,000 2,840,000 3,120,000 4,855,000 4,320,000 -
Operating Expenditures/Transfers Out 677,160 800,000 801,000 597,000 597,000 390,000 390,000 390,000
TOTAL EXPENDITURES 12,841,805$ 16,440,920$ 17,987,736$ 19,432,000$ 8,748,000$ 9,547,000$ 8,458,000$ 1,909,000$
ENDING FUND BALANCE 21,251,242$ 22,804,022$ 25,010,986$ 24,668,986$ 28,781,986$ 29,421,986$ 31,000,986$ 37,889,986$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 3 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 1 - GENERAL FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$
REVENUES
Current Year Project Funding 1,389,000 1,965,000 - - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 1,389,000 1,965,000$ -$ -$ -$ -$ -$ -$
TOTAL REVENUE AVAILABLE 1,389,000 1,965,000$ -$ -$ -$ -$ -$ -$
EXPENDITURES
20202-Arizona Crossing Removal 129,000 365,000 - - - - - -
20203-Stream Bank Restoration 195,000 1,600,000 - - - - - -
20205-Gateway Landscaping at Ortega/I-5 (delayed to 21/22)500,000 - - - - - - -
20501-Confined Animal Feeding Operations (CAFO)565,000 - - - - - - -
TOTAL EXPENDITURES 1,389,000$ 1,965,000$ -$ -$ -$ -$ -$ -$
ENDING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 4 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 6 - ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA)
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 100,824$ 100,824$ 34,024$ 224$ 50,224$ 266,224$ 398,224$ 489,224$
REVENUES
Gas Tax 2030 (SB-1)608,000 547,200 547,200 709,000 716,000 723,000 730,000 737,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 608,000$ 547,200$ 547,200$ 709,000$ 716,000$ 723,000$ 730,000$ 737,000$
TOTAL REVENUE AVAILABLE 708,824$ 648,024$ 581,224$ 709,224$ 766,224$ 989,224$ 1,128,224$ 1,226,224$
EXPENDITURES
19101-Meredith Canyon Streets Pavement Rehabilitation 608,000 614,000 - - - - - -
xxxxx-Mission Spring Streets Pavement Rehabilitation - - 581,000 159,000 - - - -
xxxxx-Sun Ranch Streets Pavement Rehabilitation - - - 500,000 500,000 258,000 - -
xxxxx-Village San Juan and Casitas Streets Pavement - - - - - 333,000 300,000 -
Rehabilitation
xxxxx-Mission Creek Streets Pavement Rehabilitation - - - - - - 339,000 300,000
TOTAL EXPENDITURES 608,000$ 614,000$ 581,000$ 659,000$ 500,000$ 591,000$ 639,000$ 300,000$
ENDING FUND BALANCE 100,824$ 34,024$ 224$ 50,224$ 266,224$ 398,224$ 489,224$ 926,224$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 5 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 10 - SYSTEMS DEVELOPMENT
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 572,334$ 595,334$ 645,334$ 914,334$ 1,308,334$ 1,781,334$ 2,002,334$ 2,093,334$
REVENUES
Systems Development Tax 572,000 577,000 876,000 708,000 454,000 209,000 84,000 14,000
Development Fees - Ord 211 15,000 17,000 32,000 25,000 13,000 6,000 1,000 1,000
Interest 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 593,000$ 600,000$ 914,000$ 739,000$ 473,000$ 221,000$ 91,000$ 21,000$
TOTAL FUNDS AVAILABLE 1,165,334$ 1,195,334$ 1,559,334$ 1,653,334$ 1,781,334$ 2,002,334$ 2,093,334$ 2,114,334$
EXPENDITURES
14106-Verdugo Street Beautification Project 120,000 - - - - - - -
19102-Camino Capistrano Pavement Rehabilitation 450,000 550,000 645,000 345,000 - - - -
(Aeropuerto to Costco)
TOTAL EXPENDITURES 570,000$ 550,000$ 645,000$ 345,000$ -$ -$ -$ -$
ENDING FUND BALANCE 595,334$ 645,334$ 914,334$ 1,308,334$ 1,781,334$ 2,002,334$ 2,093,334$ 2,114,334$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 6 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 11 - PARK AND RECREATION FEES
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 78,590$ 2,989,590$ 4,010,590$ 2,646,390$ 2,144,390$ 1,767,390$ 2,015,390$ 2,338,390$
REVENUES
Park/Recreation Fees 897,000 966,000 2,336,000 1,837,000 487,000 442,000 442,000 -
Developer Contribution 2,000,000 - - - - - - -
Interest 11,000 15,000 11,000 11,000 11,000 11,000 11,000 11,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 2,908,000$ 981,000$ 2,347,000$ 1,848,000$ 498,000$ 453,000$ 453,000$ 11,000$
TOTAL REVENUE AVAILABLE 2,986,590$ 3,970,590$ 6,357,590$ 4,494,390$ 2,642,390$ 2,220,390$ 2,468,390$ 2,349,390$
EXPENDITURES
07204-City-wide Trail Improvements - 75,000 - 75,000 - 75,000 - 75,000
09203-City-wide Playground Upgrades - - - 125,000 130,000 130,000 130,000 130,000
16203-Malaspina Trail (333,000) - - - - - - -
18201-Cook La Novia Park Picnic Area Enhancements - (115,000) - - - - - -
20204-Paseo Adelanto Parking Lot Expansion (Los Rios)330,000 - - - - - - -
xxxxx-Montanez Adobe Refurbishment - - 54,000 - - - - -
xxxxx-Skateboard Park - - 3,312,200 - - - - -
xxxxx-Stonefield Park Synthetic Turf - - 230,000 1,220,000 - - - -
xxxxx-Sports Park Turf Improvements - - - 750,000 245,000 - - -
xxxxx-Lighting Improvements Soccer Fields - - - 180,000 320,000 - - -
xxxxx-Cook La Novia Park Pickleball Courts Conversion - - 115,000 - - - - -
xxxxx-Historic Town Center Park Storage Facility - - - - 180,000 - - -
TOTAL EXPENDITURES (3,000)$ (40,000)$ 3,711,200$ 2,350,000$ 875,000$ 205,000$ 130,000$ 205,000$
ENDING FUND BALANCE 2,989,590$ 4,010,590$ 2,646,390$ 2,144,390$ 1,767,390$ 2,015,390$ 2,338,390$ 2,144,390$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 7 of 23
CTIY OF SAN JUAN CAPISTRANO
FUND 12 - DRAINAGE FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE (261,589)$ (241,589)$ (204,589)$ (118,589)$ (31,589)$ 1,411$ 69,411$ 191,411$
REVENUES
Drainage Fees 20,000 37,000 86,000 87,000 33,000 68,000 122,000 -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 20,000$ 37,000$ 86,000$ 87,000$ 33,000$ 68,000$ 122,000$ -$
TOTAL REVENUE AVAILABLE (241,589)$ (204,589)$ (118,589)$ (31,589)$ 1,411$ 69,411$ 191,411$ 191,411$
EXPENDITURES
- - - - - - - -
TOTAL EXPENDITURES -$ -$ -$ -$ -$ -$ -$ -$
ENDING FUND BALANCE (241,589)$ (204,589)$ (118,589)$ (31,589)$ 1,411$ 69,411$ 191,411$ 191,411$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 8 of 23
CTIY OF SAN JUAN CAPISTRANO
FUND 13 - AGRICULTURAL PRESERVATION FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 118,722$ 217,722$ 273,722$ 422,722$ 583,722$ 636,722$ 718,722$ 836,722$
REVENUES
Agricultural Preservation Fees 94,000 54,000 147,000 159,000 51,000 80,000 116,000 6,000
Interest 5,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 99,000$ 56,000$ 149,000$ 161,000$ 53,000$ 82,000$ 118,000$ 8,000$
TOTAL REVENUE AVAILABLE 217,722$ 273,722$ 422,722$ 583,722$ 636,722$ 718,722$ 836,722$ 844,722$
EXPENDITURES
- - - - - - - -
TOTAL EXPENDITURES -$ -$ -$ -$ -$ -$ -$ -$
ENDING FUND BALANCE 217,722$ 273,722$ 422,722$ 583,722$ 636,722$ 718,722$ 836,722$ 844,722$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 9 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 17 - GAS TAX FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 33,894$ 33,574$ 8,574$ 74$ 7,074$ 101,074$ 9,074$ 150,074$
REVENUES
Gas Tax 2103 (HUTA)313,000 266,050 266,050 332,000 335,000 338,000 341,000 344,000
Gas Tax 2105 204,000 173,400 173,400 216,000 218,000 220,000 222,000 224,000
Gas Tax 2106 138,000 117,300 117,300 136,000 137,000 138,000 139,000 140,000
Gas Tax 2107 269,000 228,650 228,650 259,000 262,000 265,000 268,000 271,000
Gas Tax 2107.5 6,000 5,100 5,100 6,000 6,000 6,000 6,000 6,000
Loan Repayment 41,000 - - - - - - -
Interest 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 977,000$ 796,500$ 796,500$ 955,000$ 964,000$ 973,000$ 982,000$ 991,000$
TOTAL REVENUE AVAILABLE 1,010,894$ 830,074$ 805,074$ 955,074$ 971,074$ 1,074,074$ 991,074$ 1,141,074$
EXPENDITURES
xx101/104-Annual Traffic Signal Cabinet Upgrades 255,000 260,000 265,000 270,000 110,000 - - -
19101-Meredith Canyon Streets Pavement Rehabilitation 347,320 139,000 - - - - - -
20102-Public Right-of-Way ADA Implementation Plan 25,000 72,500 10,000 - - - - -
xxxxx-Mission Spring Streets Pavement Rehabilitation - - 130,000 128,000 - - - -
xxxxx-Sun Ranch Streets Pavement Rehabilitation - - - 200,000 50,000 60,000 - -
xxxxx-Village San Juan and Casitas Streets Pavement - - - - 360,000 375,000 100,000 -
Rehabilitation
xxxxx-Mission Creek Streets Pavement Rehabilitation - - - - - 280,000 391,000 200,000
xxxxx-Rapid Flashing Beacon - - 50,000 - - - - -
xxxxx-Speed Advisory Sign Calle Arroyo w/o Rancho Viejo Rd - - - - - - - 22,000
Transfer Out-General Fund (Street Maintenance)350,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000
TOTAL EXPENDITURES 977,320$ 821,500$ 805,000$ 948,000$ 870,000$ 1,065,000$ 841,000$ 572,000$
ENDING FUND BALANCE 33,574$ 8,574$ 74$ 7,074$ 101,074$ 9,074$ 150,074$ 569,074$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 10 of 23
CTIY OF SAN JUAN CAPISTRANO
FUND 18 - CCFP FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 7,039,637$ 9,395,597$ 9,265,177$ 10,653,397$ 5,696,397$ 6,919,397$ 7,496,397$ 7,889,397$
REVENUES
Circulation Fees 2,481,000 863,000 1,496,000 1,604,000 1,167,000 521,000 337,000 81,000
Loan Repayment from Measure M Fund - - 220,000 - - - - -
Interest 56,000 56,000 56,000 56,000 56,000 56,000 56,000 56,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 2,537,000$ 919,000$ 1,772,000$ 1,660,000$ 1,223,000$ 577,000$ 393,000$ 137,000$
TOTAL AVAILABLE 9,576,637$ 10,314,597$ 11,037,177$ 12,313,397$ 6,919,397$ 7,496,397$ 7,889,397$ 8,026,397$
EXPENDITURES
07117-I-5/San Juan Creek Road Underpass Improvements 181,040 270,920 383,780 6,617,000 - - - -
xxxxx-Stonehill Drive Traffic Signal at Lower Rosan Entrance - 558,500 - - - - - -
Loan to Measure M Fund - 220,000 - - - - - -
TOTAL EXPENDITURES 181,040$ 1,049,420$ 383,780$ 6,617,000$ -$ -$ -$ -$
ENDING FUND BALANCE 9,395,597$ 9,265,177$ 10,653,397$ 5,696,397$ 6,919,397$ 7,496,397$ 7,889,397$ 8,026,397$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 11 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 31 - AIR QUALITY MANAGEMENT DISTRICT (AQMD)/AB2766 FUND
FISCAL YEAR 2020/2021
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 336,454$ 323,354$ 331,354$ 189,354$ 197,354$ 205,354$ 213,354$ 221,354$
REVENUES
Fund Contribution:
Current Year Project Funding 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000
Interest 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 48,000$ 48,000$ 48,000$ 48,000$ 48,000$ 48,000$ 48,000$ 48,000$
TOTAL REVENUE AVAILABLE 384,454$ 371,354$ 379,354$ 237,354$ 245,354$ 253,354$ 261,354$ 269,354$
EXPENDITURES
xxxxx-Electric Car Charging Station at Community Center - - 150,000 - - - - -
Transfer Out to General Fund For VMT program 4,500 - - - - - - -
Transfer Out to General Fund for Mounted Police 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Transfer Out to General Fund for Electric Cart 12,000 - - - - - - -
Transfer Out to General Fund for Senior Mobility
Transportation Program 20,000 14,000 14,000 14,000 14,000 14,000 14,000 14,000
Transfer Out to General Fund for Summer Trolley Program 19,600 21,000 21,000 21,000 21,000 21,000 21,000 21,000
TOTAL EXPENDITURES 61,100$ 40,000$ 190,000$ 40,000$ 40,000$ 40,000$ 40,000$ 40,000$
ENDING FUND BALANCE 323,354$ 331,354$ 189,354$ 197,354$ 205,354$ 213,354$ 221,354$ 229,354$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 12 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 32 - MEASURE M FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 137,006$ 61,326$ 63,326$ 63,326$ 60,326$ 120,326$ 122,326$ 126,326$
REVENUES
Measure M Local Turnback 668,000 579,000 568,000 585,000 602,000 619,000 636,000 636,000
Interest 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Loan From CCFP Fund - 220,000 - - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 671,000$ 802,000$ 571,000$ 588,000$ 605,000$ 622,000$ 639,000$ 639,000$
TOTAL AVAILABLE 808,006$ 863,326$ 634,326$ 651,326$ 665,326$ 742,326$ 761,326$ 765,326$
EXPENDITURES
08102-Pavement Management Program (PMP)- 95,000 - 50,000 - 50,000 - 110,000
19101-Meredith Canyon Streets Pavement Rehabilitation 746,680 705,000 - - - - - -
xxxxx-Mission Spring Streets Pavement Rehabilitation - - 351,000 541,000 - - - -
xxxxx-Sun Ranch Streets Pavement Rehabilitation - - - - 150,000 250,000 - -
xxxxx-Village San Juan and Casitas Streets Pavement - - - - 295,000 320,000 385,000 -
Rehabilitation
xxxxx-Mission Creek Streets Pavement Rehabilitation - - - - - - 250,000 450,000
xxxxx-Traffic Signal Synchronization (Match)- - - - 100,000 - - -
xxxxx-Traffic Signal Rancho Viejo Rd at Highland - - - - - - - 80,000
Loan Repayment to CCFP Fund - - 220,000 - - - - -
TOTAL EXPENDITURES 746,680$ 800,000$ 571,000$ 591,000$ 545,000$ 620,000$ 635,000$ 640,000$
ENDING FUND BALANCE 61,326$ 63,326$ 63,326$ 60,326$ 120,326$ 122,326$ 126,326$ 125,326$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 13 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 37 - HIGHWAYS, STREETS, AND ROADS GRANTS FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE (23,728)$ -$ -$ -$ -$ -$ -$ -$
REVENUES
Measure M Specific Projects 746,320 190,000 191,000 207,000 207,000 - - -
CTFP Grant - 1,750,000 1,750,000 1,750,000 400,000 - - -
Developer Contribution - 584,000 583,000 583,000 - - - -
Transfer In - AQMD Fund 23,728 - - - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 770,048$ 2,524,000$ 2,524,000$ 2,540,000$ 607,000$ -$ -$ -$
TOTAL REVENUE AVAILABLE 746,320$ 2,524,000$ 2,524,000$ 2,540,000$ 607,000$ -$ -$ -$
EXPENDITURES
16102-Del Obispo Widening - Via De La Paz 480,260 - - - - - - -
xxxxx-Traffic Signal Synchronization - - - - 400,000 - - -
14107-Ortega Highway Improvement Widening Project - 2,334,000 2,333,000 2,333,000 - - - -
Design Phase
Transfer Out to General Fund for Summer Trolley Program 266,060 190,000 191,000 207,000 207,000 - - -
TOTAL EXPENDITURES 746,320$ 2,524,000$ 2,524,000$ 2,540,000$ 607,000$ -$ -$ -$
ENDING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 14 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 51 - OPEN SPACE ACQUISTION AND CONSTRUCTION FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 41,490$ 51,490$ 61,490$ 66,490$ 66,490$ 66,490$ 66,490$ 66,490$
REVENUES
Interest 10,000 10,000 5,000 - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 10,000$ 10,000$ 5,000$ -$ -$ -$ -$ -$
TOTAL REVENUE AVAILABLE 51,490$ 61,490$ 66,490$ 66,490$ 66,490$ 66,490$ 66,490$ 66,490$
EXPENDITURES
TOTAL EXPENDITURES -$ -$ -$ -$ -$ -$ -$ -$
ENDING FUND BALANCE 51,490$ 61,490$ 66,490$ 66,490$ 66,490$ 66,490$ 66,490$ 66,490$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 15 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 52 - COMMUNITY FACILITIES DISTRICT BONDS
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 597,756$ 167,756$ 187,756$ -$ -$ -$ -$ -$
REVENUES
Interest 20,000 20,000 - - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 20,000$ 20,000$ -$ -$ -$ -$ -$ -$
TOTAL REVENUE AVAILABLE 617,756$ 187,756$ 187,756$ -$ -$ -$ -$ -$
EXPENDITURES
14106-Verdugo Beautification Project 450,000 - - - - - - -
xxxxx-Skateboard Park - - 187,756 - - - - -
TOTAL EXPENDITURES 450,000$ -$ 187,756$ -$ -$ -$ -$ -$
ENDING FUND BALANCE 167,756$ 187,756$ -$ -$ -$ -$ -$ -$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 16 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 53 - SUCCESSOR AGENCY NON-HOUSING BONDS
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 121,259$ 11,259$ 21,259$ 26,259$ 26,259$ 26,259$ 26,259$ 26,259$
REVENUES
Interest 10,000 10,000 5,000 - - - - -
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 10,000$ 10,000$ 5,000$ -$ -$ -$ -$ -$
TOTAL REVENUE AVAILABLE 131,259$ 21,259$ 26,259$ 26,259$ 26,259$ 26,259$ 26,259$ 26,259$
EXPENDITURES
14106-Verdugo Street Beautification Project 120,000 - - - - - - -
TOTAL EXPENDITURES 120,000$ -$ -$ -$ -$ -$ -$ -$
ENDING FUND BALANCE 11,259$ 21,259$ 26,259$ 26,259$ 26,259$ 26,259$ 26,259$ 26,259$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 17 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 63 - DOMESTIC WATER CAPITAL REPLACEMENT FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 331,225$ 1,268,225$ 505,225$ 497,225$ 1,482,225$ 2,187,225$ 1,137,225$ 1,277,225$
REVENUES
Transfer In - Domestic Water Operations (2)2,000,000 2,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,655,000 3,655,000
Interest 12,000 12,000 12,000 20,000 20,000 20,000 20,000 20,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 2,012,000$ 2,012,000$ 3,012,000$ 3,020,000$ 3,020,000$ 3,020,000$ 3,675,000$ 3,675,000$
TOTAL REVENUE AVAILABLE 2,343,225$ 3,280,225$ 3,517,225$ 3,517,225$ 4,502,225$ 5,207,225$ 4,812,225$ 4,952,225$
EXPENDITURES
08801-Joint Regional Water Supply System (JRWSS) - - - - 505,000 100,000 100,000 -
Capital Replacements
17802-760S Zone Pump Station Discharge Line Replacement - 800,000 800,000 - - - - -
17806-Water Facility Control Systems 180,000 180,000 180,000 180,000 180,000 - - -
17807-Well Facility Replacement Program 135,000 135,000 90,000 135,000 90,000 90,000 135,000 -
19803- GWRP Clear Well Replacement - - 250,000 - - - - -
19804-Pump Station Component Replacements 440,000 460,000 480,000 500,000 540,000 580,000 - -
19805-Eastern Transmission System Repairs 100,000 200,000 220,000 220,000 - - - -
20801-System Repairs and Upgrade of Appurtenances 100,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 -
20802-Safety Access Stair and Platform System 120,000 - - - - - - -
xxxxx-SJ Hills Greens and Estates Pipeline Replacement - - - - - 2,300,000 2,300,000 -
TOTAL EXPENDITURES 1,075,000$ 2,775,000$ 3,020,000$ 2,035,000$ 2,315,000$ 4,070,000$ 3,535,000$ -$
ENDING FUND BALANCE 1,268,225$ 505,225$ 497,225$ 1,482,225$ 2,187,225$ 1,137,225$ 1,277,225$ 4,952,225$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.
(2) The Water Capital Replacement Program will require additional funding from water ratepayers in the City's future rate study to meet the capital needs of the City's water system.EXHIBIT A - Page 18 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 64 - DOMESTIC WATER CAPITAL IMPROVEMENT FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 744,501$ 1,018,501$ 3,020,501$ 5,862,501$ 7,811,501$ 8,378,501$ 8,177,501$ 7,537,501$
REVENUES
Water Capital Improvement Charge 206,000 614,000 865,000 772,000 378,000 161,000 35,000 9,000
Water Capacity Charge 268,000 799,000 1,123,000 1,004,000 492,000 209,000 46,000 12,000
Water Storage Fees 260,000 774,000 1,039,000 943,000 467,000 199,000 49,000 11,000
Interest 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 749,000$ 2,202,000$ 3,042,000$ 2,734,000$ 1,352,000$ 584,000$ 145,000$ 47,000$
TOTAL REVENUE AVAILABLE 1,493,501$ 3,220,501$ 6,062,501$ 8,596,501$ 9,163,501$ 8,962,501$ 8,322,501$ 7,584,501$
EXPENDITURES
17801-San Juan Hills Greens Cathodic Protection System 275,000 - - - - - - -
17803-Valve Insertion Program 200,000 200,000 200,000 200,000 200,000 200,000 200,000 -
xxxxx-Groundwater Recharge with Storm Water - - - 585,000 585,000 585,000 585,000 -
TOTAL EXPENDITURES 475,000$ 200,000$ 200,000$ 785,000$ 785,000$ 785,000$ 785,000$ -$
ENDING FUND BALANCE 1,018,501$ 3,020,501$ 5,862,501$ 7,811,501$ 8,378,501$ 8,177,501$ 7,537,501$ 7,584,501$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 19 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 65 - NON-POTABLE WATER CAPITAL IMPROVEMENTS FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 978,017$ 1,570,657$ 1,711,657$ 646,657$ 902,657$ 1,582,657$ 2,282,657$ 2,982,657$
REVENUES
Water Capacity Charge 182,000 180,000 245,000 83,000 - - - -
Grants-MWDOC - - - - - - - -
Interest 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Transfer In - Non-Potable Water Operations 599,640 800,000 900,000 800,000 800,000 800,000 800,000 800,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 782,640$ 981,000$ 1,146,000$ 884,000$ 801,000$ 801,000$ 801,000$ 801,000$
TOTAL REVENUE AVAILABLE 1,760,657$ 2,551,657$ 2,857,657$ 1,530,657$ 1,703,657$ 2,383,657$ 3,083,657$ 3,783,657$
EXPENDITURES
xx601-Annual Recycled Water Service Conversions Project 170,000 170,000 170,000 170,000 - - - -
17601-Trampas Canyon Recycled Water Reservoir - 10,000 101,000 101,000 101,000 101,000 101,000 -
17806-Water Facility Control Systems 20,000 20,000 20,000 20,000 20,000 - - -
18601-Calle Arroyo Recycled Pipeline - 475,000 1,820,000 337,000 - - - -
xxxxx-Recycled Water Master Plan - 165,000 100,000 - - - - -
TOTAL EXPENDITURES 190,000$ 840,000$ 2,211,000$ 628,000$ 121,000$ 101,000$ 101,000$ -$
ENDING FUND BALANCE 1,570,657$ 1,711,657$ 646,657$ 902,657$ 1,582,657$ 2,282,657$ 2,982,657$ 3,783,657$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 20 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 71 - SEWER CAPITAL REPLACEMENT FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 1,080,542$ 945,542$ 593,542$ 777,542$ 1,444,542$ 1,601,542$ 1,398,542$ 1,408,542$
REVENUES
Transfer In - Sewer Enterprise Operations 1,500,000 1,995,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000
Interest 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 1,515,000$ 2,010,000$ 1,515,000$ 1,515,000$ 1,515,000$ 1,515,000$ 1,515,000$ 1,515,000$
TOTAL REVENUE AVAILABLE 2,595,542$ 2,955,542$ 2,108,542$ 2,292,542$ 2,959,542$ 3,116,542$ 2,913,542$ 2,923,542$
EXPENDITURES
XX701-Annual Sewer Replacement Program 400,000 550,000 550,000 600,000 600,000 600,000 600,000 -
07701-South Orange County Wastewater Authority 1,250,000 1,812,000 781,000 223,000 738,000 1,118,000 905,000 -
PC#2 & #5 Rehabilitation -
08701-Food, Oils & Grease (FOG) Interceptor Program - - - 25,000 20,000 - - -
TOTAL EXPENDITURES 1,650,000$ 2,362,000$ 1,331,000$ 848,000$ 1,358,000$ 1,718,000$ 1,505,000$ -$
ENDING FUND BALANCE 945,542$ 593,542$ 777,542$ 1,444,542$ 1,601,542$ 1,398,542$ 1,408,542$ 2,923,542$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 21 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 72 - SEWER CAPITAL IMPROVEMENT FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE 4,111,580$ 2,742,080$ 2,275,080$ 2,363,080$ 2,919,080$ 3,140,080$ 3,288,080$ 3,366,080$
REVENUES
Sewer Connection Fees 1,193,000 1,296,000 1,538,000 1,425,000 776,000 336,000 167,000 13,000$
Loan Repayment from Water Operations Fund 320,000 - - - - - - -
Loan Repayment from Successor Agency 240,000 - - - - - - -
Loan Interest 2,500 - - - - - - -
Investment Interest 25,000 25,000 25,000 25,000 25,000 12,000 6,000 3,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 1,780,500$ 1,321,000$ 1,563,000$ 1,450,000$ 801,000$ 348,000$ 173,000$ 16,000$
TOTAL REVENUE AVAILABLE 5,892,080$ 4,063,080$ 3,838,080$ 3,813,080$ 3,720,080$ 3,488,080$ 3,461,080$ 3,382,080$
EXPENDITURES
07701-South Orange County Wastewater Authority 3,150,000 1,788,000 1,475,000 894,000 580,000 200,000 95,000 -
PC#2 & #5 Rehabilitation
TOTAL EXPENDITURES 3,150,000$ 1,788,000$ 1,475,000$ 894,000$ 580,000$ 200,000$ 95,000$ -$
ENDING FUND BALANCE 2,742,080$ 2,275,080$ 2,363,080$ 2,919,080$ 3,140,080$ 3,288,080$ 3,366,080$ 3,382,080$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 22 of 23
CITY OF SAN JUAN CAPISTRANO
FUND 81 - FACILITIES OPERATIONS FUND
FISCAL YEAR 2020/21
AMENDED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
Description 2019/20 (1)2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
BEGINNING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$
REVENUES
Current Year Project Funding 455,345 152,000 152,000 152,000 152,000 152,000 152,000 152,000
TOTAL - PROJECTED REVENUES AND OTHER SOURCES 455,345$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$
TOTAL REVENUE AVAILABLE 455,345$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$
EXPENDITURES
15306-ADA Self Evaluation and Transition Plan 455,345 152,000 152,000 152,000 152,000 152,000 152,000 152,000
TOTAL EXPENDITURES 455,345$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$ 152,000$
ENDING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$
(1) Per the City's Fiscal Year 2019/20 Second Quarter Financial Report that was approved by the City Council on March 2, 2020.EXHIBIT A - Page 23 of 23
New Capital
Improvement
Projects
EXHIBIT B - Page 1 of 22
TTraannsppor
rta
atioonn
EXHIBIT B - Page 2 of 22
PROJECT LOCATION:
CIP FACTS:
Council District:2
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
PRIOR YEAR
Life to Date Budget (through Dec. 2019) ‐$
Life to Date Actual Expenditures (through Dec. 2019) ‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 175,000$
Utility Relocation
Construction (includes contingencies)887,000$ 713,000$
Construction Management Services 115,000$
Other Costs
TOTAL FUNDING ‐$ 1,062,000$ 828,000$ ‐$‐$ ‐$ ‐$
FUNDING SOURCE
6 ‐ RMRA 581,000$ 159,000$
17 ‐ Gas Tax Fund 130,000$ 128,000$
32 ‐ Measure M 351,000$ 541,000$
TOTAL FUNDING ‐$ 1,062,000$ 828,000$ ‐$‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - MISSION SPRING STREETS PAVEMENT REHABILITATION
This project continues the City's pavement rehabilitation
efforts for local streets pursuant to the requirements of the
Orange County Transportation Authority (OCTA) Measure M
Agreement and in accordance with the 2017 Citywide
Pavement Management Program (PMP) Final Report. The
following local streets within the Mission Spring community
areprogrammedtobedesignedinFY21‐22andbe
completed in Fiscal Year 22‐23: Avenida Siega, Via
Errecarte, Paseo Boscana, Via Estanaga, Via Anzar, Via
Ordaz, and Calle arroyo from Avenida Siega to Paseo
Valencia pending sufficient funding availability.Project scope
includes pavement rehabilitation, construction of ADA
compliant curb ramps, repair and reconstruction of damaged
curbs and gutters, new roadway striping . The projected
service life for this project is 20 years.
PROJECT DESCRIPTION:
EXHIBIT B - Page 3 of 22
PROJECT LOCATION:
CIP FACTS:
Council District:3
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 175,000$
Utility Relocation
Construction (includes contingencies)525,000$ 600,000$ 518,000$
Construction Management Services 100,000 50,000$
Other Costs
TOTAL FUNDING ‐$ ‐$ 700,000$ 700,000$ 568,000$ ‐$ ‐$
FUNDING SOURCE
6‐RMRA 500,000$ 500,000$ 258,000$
17‐ Gas Tax Fund 200,000$ 50,000$ 60,000$
32‐ Measure M 150,000$ 250,000$
TOTAL FUNDING ‐$ ‐$ 700,000$ 700,000$ 568,000$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - SUN RANCH STREETS PAVEMENT REHABILITATION
This project continues the City's pavement rehabilitation
efforts for local streets pursuant to the requirements of
the Orange County Transportation Authority (OCTA)
Measure M Agreement and in accordance with the 2017
Citywide Pavement Management Program (PMP) Final
Report. The following local streets within the Sun Ranch
communityareprogrammedtobeindesigninFY22‐23
and be constructed and completed in Fiscal Year 23‐24:
Calle Aspero, Peppertree Bend, Paseo De Elena,
Aguacate Rd., Paseo Terraza, Via Carlos, and Via Alicia.
Project scope includes pavement rehabilitation,
construction of ADA compliant curb ramps, repair and
reconstruction of damaged curbs and gutters, new
roadway striping. The projected service life for this
project is 20 years.
PROJECT DESCRIPTION:
EXHIBIT B - Page 4 of 22
PROJECT LOCATION:
CIP FACTS:
Council District:1
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
PRIOR YEAR
Life to Date Budget (through Dec. 2019) ‐$
Life to Date Actual Expenditures (through Dec. 2019) ‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 200,000$
Utility Relocation
Construction (includes contingencies) 455,000$ 1,028,000$ 547,000$
Construction Management Services 238,000$
Other Costs
TOTAL FUNDING ‐$ ‐$ ‐$ 655,000$ 1,028,000$ 785,000$ ‐$
FUNDING SOURCE
6 ‐ RMRA 333,000$ 300,000$
17 ‐ Gas Tax Fund 360,000$ 375,000$ 100,000$
32 ‐ Measure M 295,000$ 320,000$ 385,000$
TOTAL FUNDING ‐$ ‐$ ‐$ 655,000$ 1,028,000$ 785,000$
City of San Juan Capistrano
CIP#XXXXX - VILLAGE SAN JUAN AND CASITAS CAPISTRANO STREETS
The project continues the City's pavement rehabilitation efforts
for local streets pursuant to the requirements of the Orange
County Transportation Authority (OCTA) Measure M Agreement
and in accordance with the 2017 Citywide Pavement
Management Program (PMP) Final Report. Due to funding
shortfall this project can be implemented in the FY 2024‐25 at
the earliest when sufficient fund has been collected to cover the
project's expected cost. The following local streets within the
Village San Juan and Casitas Capistrano communities are
programmed to be completed in Fiscal Year 24‐25: , Village
Road, Calle Chueca, Calle Lorenzo, Calle Resplendor, Calle
Bonita, Calle Santa Rosalia, Paseo Sereno, Paseo Acacia, Paseo
Olivos and Via Los Pajaros.Project scope includes pavement
rehabilitation, construction of ADA compliant curb ramps, repair
and reconstruction of damaged curbs and gutters, new roadway
striping. The projected service life for this project is 20 years.
PROJECT DESCRIPTION:
PAVEMENT REHABILITATION
EXHIBIT B - Page 5 of 22
PROJECT LOCATION:
CIP FACTS:
Council District 2
New or Continuing:New
Current Project Status:Not Started
Managing Department:Public Works
Project Type:Transportation
Annual Operating Impact:None
Project Manager:Paul Meshkin
PRIOR YEAR
Life to Date Budget (through Dec. 2019) ‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 150,000$
Utility Relocation
Construction (includes contingencies)130,000$ 980,000$ 750,000$
Construction Management Services 200,000$
Other Costs
TOTAL FUNDING ‐$ ‐$ ‐$280,000$ 980,000$ 950,000$
FUNDING SOURCE
17‐ Gas Tax Fund 280,000$ 391,000$ 200,000$
6‐RMRA 339,000$ 300,000$
32‐ Measure M 250,000$ 450,000$
TOTAL FUNDING ‐$ ‐$ ‐$‐$280,000$ 980,000$ 950,000$
City of San Juan Capistrano
CIP#XX105 - MISSION CREEK STREETS PAVEMENT REHABILITATION
The project continues the City's pavement rehabilitation efforts for local streets
pursuant to the requirements of the Orange County Transportation Authority
(OCTA) Measure M Agreement and in accordance with the 2017 Citywide
Pavement Management Program (PMP) Final Report. Due to funding shortfall this
project can be implemented in the FY 2025‐26 at the earliest when sufficient fund
has been collected to cover the project's expected cost. The following local
streets within the Mission Creek community are programmed to be completed in
Fiscal Year 25‐26: Paseo Valencia, Via Cristal, Via Solana, Via Cordova, Calle
Raquel, Via Rubi, Via Perla, and Calle arroyo from Paseo Valencia to Via
Cordova.Project scope includes pavement rehabilitation, construction of ADA
compliant curb ramps, repair and reconstruction of damaged curbs and gutters,
new roadway striping . The projected service life for this project is 20 years.
PROJECT DESCRIPTION:
EXHIBIT B - Page 6 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: CITIWIDE
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:TRANSPORTATION
Annual Operating Impact:
Project Manager:ALVAREZ/MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 4,500$
Utility Relocation
Construction (includes contingencies)40,000$
Construction Management Services 5,500$
Other Costs
TOTAL FUNDING ‐$ 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$
FUNDING SOURCE
FUND 17 ‐ Gas Tax Fund 50,000$
TOTAL FUNDING ‐$ 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - RAPID FLASHING BEACON
The City currently has in‐pavement crosswalk lights at Camino Capistrano and
Forster Street in the downtown, and at Camino Del Avion and Avenida Descanso
near Marco Forster Middle and Del Obispo Elementary Schools. Over the years,
the in‐pavement crosswalk lights have required considerable maintenance due to
age. This project is to replace the existing in‐pavement crosswalk lights with rapid
flashing beacons that are more visible to motorists and less costly to maintain.
The City has one rapid flashing beacon on Stallion Ridge at the San Juan HillsHigh
School entrance.
PROJECT DESCRIPTION:
EXHIBIT B - Page 7 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: 5
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:TRANSPORTATION
Annual Operating Impact:
Project Manager:ALVAREZ/MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study
Environmental (CEQA)1,000$
Right of Way Acquisition
Final Design 2,000$
Utility Relocation
Construction (includes contingencies)17,000$
Construction Management Services 2,000$
Other Costs
TOTAL FUNDING ‐$ ‐$ ‐$ ‐$‐$ ‐$ 22,000$
FUNDING SOURCE
FUND 17 ‐ Gas Tax Fund 22,000$
TOTAL FUNDING ‐$ ‐$ ‐$ ‐$‐$ ‐$ 22,000$
City of San Juan Capistrano
CIP#XXXXX - SPEED ADVISORY SIGN
The City has received numerous requests from Casa de Ama to install speed
advisory signs due to speeding on Calle Arroyo just west of Rancho Viejo Road.
Solar‐powered signs would be installed in both directions that display thespeedof
the approaching vehicles and would flash if the speed exceeds the posted speed
limit.
PROJECT DESCRIPTION:
EXHIBIT B - Page 8 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: 4
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:TRANSPORTATION
Annual Operating Impact:
Project Manager:ALVAREZ/MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study 10,000$
Environmental (CEQA)2,500$
Right of Way Acquisition
Final Design 35,000$
Utility Relocation
Construction (includes contingencies)400,000$
Construction Management Services 52,500$
Other Costs
TOTAL FUNDING ‐$ ‐$ ‐$ 500,000$ ‐$ ‐$ ‐$
FUNDING SOURCE
FUND 32 ‐ Measure M 100,000$
CTFP Grant 400,000$
TOTAL FUNDING ‐$ ‐$ ‐$ 500,000$ ‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - TRAFFIC SIGNAL SYNCHRONIZATION
Del Obispo Street between the I‐5 freeway and Alipaz Street carries significant
traffic volumes. This project will install fiber optics to better synchronize the
traffic signals and provides a new monitoring system to adjust traffic signals
remotely and record data such as speed and volume.
PROJECT DESCRIPTION:
EXHIBIT B - Page 9 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: 1
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:TRANSPORTATION
Annual Operating Impact:
Project Manager:PAUL MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study 5,000$
Environmental (CEQA)5,000$
Right of Way Acquisition
Final Design 25,000$
Utility Relocation 1,000$
Construction (includes contingencies)44,000$
Construction Management Services
Other Costs
TOTAL FUNDING ‐$ ‐$ ‐$ ‐$‐$ ‐$ 80,000$
FUNDING SOURCE
Fund 32 ‐ Measure M 80,000$
TOTAL FUNDING ‐$ ‐$ ‐$ ‐$‐$ ‐$ 80,000$
City of San Juan Capistrano
CIP#XXXXX - NEW TRAFFIC SIGNAL RANCHO VIEJO AT HIGHLAND
A recent study conducted by Public Works Engineering staff, found that some
traffic warrants were met to install a traffic signal at the intersection ofRancho
Viejo Road and Highland Drive. A complaint from a resident informed the City
that during the morning and afternoon peak hours (during school days), it is
difficult to turn left from westbound Highland Drive, and to turn left from
southbound Rancho Viejo Road.
PROJECT DESCRIPTION:
EXHIBIT B - Page 10 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: 5
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:TRANSPORTATION
Annual Operating Impact:
Project Manager:ALVAREZ/MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study 5,000$
Environmental (CEQA)5,000$
Right of Way Acquisition
Final Design 22,500$
Utility Relocation 10,000$
Construction (includes contingencies)471,000$
Construction Management Services 45,000$
Other Costs
TOTAL FUNDING 558,500$ ‐$ ‐$ ‐$‐$ ‐$ ‐$
FUNDING SOURCE
FUND 18 ‐ CCFP 558,500$
TOTAL FUNDING 558,500$ ‐$ ‐$ ‐$‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - STONEHILL DR. TRAFFIC SIGNAL AT LOWER ROSAN
This traffic signal would be installed on Stonehill Drive at the Lower Rosan
Driveway when the land is developed to enhance traffic safety. The proposed
traffic signal will be synchronized with the signal at Stonehill Drive and Camino
Capistrano to improve traffic flow.
PROJECT DESCRIPTION:
EXHIBIT B - Page 11 of 22
PROJECT LOCATION:
CIP FACTS:
Council District:2 & 5
New or Continuing:NEW
Current Project Status:PRE‐DESIGN
Managing Department:PW
Project Type:TRANSPORTATION
Annual Operating Impact:
Project Manager:STEVE MAY
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 7,000,000$
Utility Relocation
Construction (includes contingencies)
Construction Management Services
Other Costs
TOTAL FUNDING 7,000,000$ ‐$ ‐$‐$‐$‐$‐$
5,250,000$
1,500,000$
FUNDING SOURCE
Arteria Capacity Enhancement (ACE) Grant
Developer
Other 250,000$
TOTAL FUNDING 7,000,000$ ‐$ ‐$‐$‐$‐$‐$
City of San Juan Capistrano
CIP#XXXXX - ORTEGA HIGHWAY IMPROVEMENTS PROJECT
Ortega Highway is planned to be widened to four lanes, two in each direction,
between Calle Entradero and the easterly City limit. The widening project includes
sidewalks, bike lanes, streetlights, sound walls, retaining walls, drainage facilities,
landscaping, and a traffic signal at the entrance to the Hunt Club/Via Cordova.
Although, Caltrans is the lead agency, the City and representatives from the Hunt
Club, per the settlement agreement with Caltrans, will review provide input for
the landscaping and walls to be constructed. These funds are for the Design
Phase. Construction is estimated to cost between $70 and $80 million dollars.
PROJECT DESCRIPTION:
EXHIBIT B - Page 12 of 22
OOp
Pa
&
en
ark
&
n S
ks
Spa
acee
EXHIBIT B - Page 13 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: 3
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:FACILITIES
Annual Operating Impact:
Project Manager:PAUL MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study 15,000$
Environmental (CEQA)40,000$
Right of Way Acquisition
Final Design 200,000$
Utility Relocation 50,000$
Construction (includes contingencies)2,945,000$
Construction Management Services 249,956$
Other Costs
TOTAL FUNDING ‐$ 3,499,956$ ‐$ ‐$ ‐$ ‐$ ‐$
FUNDING SOURCE
FUND 11 3,312,200$
FUND 52 187,756$
TOTAL FUNDING ‐$ 3,499,956$ ‐$ ‐$ ‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - SKATEBOARD PARK
This project is currently in the conceptual phase; a possible location for the
proposed park is near the Sports Park facility and/or on the Kinoshita/Ecology
Center Farm site. The Skate Park would include hardscape construction, building
and electrical improvements, skate elements, skatable art, landscaping,trash
receptacles, benches, fencing, gates, and regulatory signage. Cost estimate range
form 2.8 – 3.3 million dollars
PROJECT DESCRIPTION:
EXHIBIT B - Page 14 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: 1
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:FACILITIES
Annual Operating Impact:
Project Manager:PAUL MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study 5,000$
Environmental (CEQA)5,000$
Right of Way Acquisition
Final Design 10,000$
Utility Relocation
Construction (includes contingencies)210,000$ 1,170,000
Construction Management Services 50,000$
Other Costs
TOTAL FUNDING ‐$ 230,000$ 1,220,000$ ‐$ ‐$ ‐$ ‐$
FUNDING SOURCE
FUND 11 230,000$ 1,220,000$
TOTAL FUNDING ‐$ 230,000$ 1,220,000$ ‐$ ‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - STONEFIELD PARK SYNTHETIC TURF
Stone Field Park is located at the southeast corner of La Zanja Street and Camino
Capistrano. The park consists of one full‐sized regulation soccer field
(approximately 100 yards long by 60 yards wide) and is heavily utilized by both
youth and adult soccer groups, as well as the adjacent neighborhood
communities. This project will remove and replace the existing natural turf
playing surface with synthetic turf material. The Project also includes the
installation of a new drainage system for the artificial playing surface,shade
structures for players and spectators, and new soccer field lightning to maximize
hours of play and accessibility to the public.
PROJECT DESCRIPTION:
EXHIBIT B - Page 15 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: 3
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:FACILITIES
Annual Operating Impact:
Project Manager:PAUL MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study
Environmental (CEQA)10,000$
Right of Way Acquisition
Final Design 25,000$
Utility Relocation
Construction (includes contingencies)715,000$ 200,000$
Construction Management Services 45,000$
Other Costs
TOTAL FUNDING ‐$ ‐$ 750,000$ 245,000$ ‐$ ‐$ ‐$
FUNDING SOURCE
FUND 11 ‐ Park 750,000$ 245,000$
TOTAL FUNDING ‐$ ‐$ 750,000$ 245,000$ ‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - SPORTS PARK TURF IMPROVEMENTS
Situated adjacent the City’s Community and Senior Center, Sports Park is located
at the northeast corner of Camino Del Avion and Via Positiva and includes four
soccer fields and three baseball/softball fields. This project consists of removing
and replacing approximately 436,000 square feet of natural turf material with new
sod, soil amendments, and irrigation. Sports Park was constructed in 1998 and
experiences heavy usage throughout the year including but not limited to winter
and spring Little League Baseball, AYSO youth soccer, various summer camps, 4th
of July Festivities, Summer Carnival(s), and the Annual Rotary Car Show etc.
PROJECT DESCRIPTION:
EXHIBIT B - Page 16 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: 3
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:FACILITIES
Annual Operating Impact:
Project Manager:PAUL MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study 5,000$
Environmental (CEQA)5,000$
Right of Way Acquisition
Final Design 25,000$
Utility Relocation
Construction (includes contingencies)145,000$ 300,000$
Construction Management Services 20,000$
Other Costs
TOTAL FUNDING ‐$ ‐$ 180,000$ 320,000$ ‐$ ‐$ ‐$
FUNDING SOURCE
FUND 11 180,000$ 320,000$
TOTAL FUNDING ‐$ ‐$ 180,000$ 320,000$ ‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - LIGHTING IMPROVEMENTS SOCCER FIELDS
Situated adjacent the City’s Community and Senior Center, Sports Park is located
at the northeast corner of Camino Del Avion and Via Positiva, and includes four
soccer fields and three baseball/softball fields. This project consists of installing
soccer field lights to enhance all fields, with new light poles and lightingproposed
on/adjacent fields 2 and 3.
PROJECT DESCRIPTION:
EXHIBIT B - Page 17 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: 2
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:PARK
Annual Operating Impact:
Project Manager:PAUL MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study 1,500$
Environmental (CEQA)
Right of Way Acquisition
Final Design 4,000$
Utility Relocation
Construction (includes contingencies)103,500$
Construction Management Services 6,000$
Other Costs
TOTAL FUNDING ‐$ 115,000$ ‐$ ‐$ ‐$ ‐$ ‐$
FUNDING SOURCE
FUND 11 115,000$
TOTAL FUNDING ‐$ 115,000$ ‐$ ‐$ ‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - COOK-LA NOVIA PICKLEBALL COURT
This project will reconstruct and reconfigure the existing volleyball and basketball
courts to accommodate construction of 3 pickleball courts in the Cook La Novia
Park. The Project scope will include installation of new chain link fencingalong
with windscreens and seating area. The estimated Project cost is $115,000 which
covers design and construction phase.
PROJECT DESCRIPTION:
EXHIBIT B - Page 18 of 22
Buildings
&
Facilities
PROJECT LOCATION:
CIP FACTS:
Council District: 4
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:PARK AND OPEN SPACE
Annual Operating Impact:
Project Manager:PAUL MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study
Environmental (CEQA)5,000$
Right of Way Acquisition
Final Design 5,000$
Utility Relocation
Construction (includes contingencies)165,000$
Construction Management Services 5,000$
Other Costs
TOTAL FUNDING ‐$ ‐$ ‐$ 180,000$ ‐$ ‐$ ‐$
FUNDING SOURCE
FUND 11 ‐ Park 180,000$
TOTAL FUNDING ‐$ ‐$ ‐$ 180,000$ ‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - HISTORIC TOWN CENTER PARK STORAGE FACILITY
This project will construct a storage facility just east of the stage area atHistoric
Town Center Park. Several large City‐sponsored events ‐ including the Christmas
Tree Lighting Celebration, Swallows Day Parade, and the Summer Nites Concert
Series ‐ occur at HTC park and an on‐site storage facility would provide for amore
efficient event coordination. The project involves construction of a concrete
slab, floors and walls, roof trusses, sidings, framing, flooring, and shed doors.
PROJECT DESCRIPTION:
EXHIBIT B - Page 20 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: 4
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:FACILITIES
Annual Operating Impact:0
Project Manager:PAUL MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study
Environmental (CEQA)
Right of Way Acquisition
Final Design 3,000$
Utility Relocation
Construction (includes contingencies)46,500$
Construction Management Services 4,500$
Other Costs
TOTAL FUNDING ‐$ 54,000$ ‐$ ‐$ ‐$ ‐$ ‐$
FUNDING SOURCE
FUND 11 54,000$
TOTAL FUNDING ‐$ 54,000$ ‐$ ‐$ ‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - MONTANEZ ADOBE REHABILITATION PROJECT
This Project include the following: Field investigation of roof and wood framing;
excavation around foundation to determine potential issues with water intrusion;
review of internal and external wall and floor cracks; review findings and develop
options to mitigate; preparation of construction/bid documents; and, construction
and mitigation.
PROJECT DESCRIPTION:
EXHIBIT B - Page 21 of 22
PROJECT LOCATION:
CIP FACTS:
Council District: 3
New or Continuing:NEW
Current Project Status:PLANNING
Managing Department:PW
Project Type:FACILITIES
Annual Operating Impact:2000
Project Manager:PAUL MESHKIN
PRIOR YEAR
Life to Date Budget (through Dec. 2019)‐$
Life to Date Actual Expenditures (through Dec. 2019)‐$
FY 18‐19 Budget ‐$
FY 18‐19 Actuals ‐$
FUTURE FINANCIAL REQUIREMENTS
FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27
Pre‐Design/Study 2,500$
Environmental (CEQA)2,500$
Right of Way Acquisition
Final Design 5,000$
Utility Relocation 5,000$
Construction (includes contingencies)125,000$
Construction Management Services 10,000$
Other Costs
TOTAL FUNDING ‐$ 150,000$ ‐$ ‐$ ‐$ ‐$ ‐$
FUNDING SOURCE
FUND 31 ‐ AQMD 150,000$
TOTAL FUNDING ‐$ 150,000$ ‐$ ‐$ ‐$ ‐$ ‐$
City of San Juan Capistrano
CIP#XXXXX - EV CHARGING STATION AT COMMUNITY CENTER
This project will construct new Public Electric Vehicle (EV) Charging Stations at the
Community Center parking area. The project involves installation of single or
multi‐port charging stations with features such as LCD Screens and paymentand
data tracking communication. Project scope also includes trenching for conduits
installation. The estimated cost for a Level 2 station is up to $15,000 with an
estimated annual maintenance cost of up to $500. The estimated cost for Public
DC Fast Charging station (Level 3) is between $50,000 to $75,000 and up to $2,000
in annual maintenance cost.
PROJECT DESCRIPTION:
EXHIBIT B - Page 22 of 22
ATTACHMENT 3 - Page 1 of 7
ATTACHMENT 3 - Page 2 of 7
ATTACHMENT 3 - Page 3 of 7
ATTACHMENT 3 - Page 4 of 7
ATTACHMENT 3 - Page 5 of 7
ATTACHMENT 3 - Page 6 of 7
ATTACHMENT 3 - Page 7 of 7
1
RESOLUTION NO. 20-06-16-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, ADOPTING ITS ARTICLE XIIIB
APPROPRIATIONS LIMITATION (GANN LIMITATION) FOR FISCAL
YEAR 2020-21
WHEREAS, the voters of California on November 6, 1979, added Article XIIIB
to the State Constitution placing various limitations on the appropriations of the State and
local governments; and,
WHEREAS, Article XIIIB provides that the appropriations limitation for the
Fiscal Year 2020-21 is calculated by adjusting the base year appropriations of Fiscal Year
1978-79, with changes in California per capita personal income or non-residential
assessed valuation and changes in City or County populations, and the recalculations of
the appropriations limitation from the 1986-87 fiscal year as stipulated by Proposition 111;
and,
WHEREAS, the information regarding the change in non-residential
assessed valuation due to new construction from the County of Orange is not available
until after the establishment of the Fiscal Year 2020-21 appropriations limitation and the
City reserves the right to adjust its Fiscal Year 2020-21 limitation as information regarding
the change in non-residential assessed valuation due to new construction is made
available by the County of Orange; and,
WHEREAS, the information necessary for making these adjustments is
attached as Exhibit A; and,
WHEREAS, the City of San Juan Capistrano has complied with all the
provisions of Article XIIIB and amendments thereto per Proposition 111 in determining
the appropriations limitation for Fiscal Year 2020-21.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
San Juan Capistrano does hereby:
1. Set the appropriations limitation for Fiscal Year 2020-21 at $87,792,480
as shown in attached Exhibit A.
2. Determine that the amount of the appropriations of the City of San Juan
Capistrano for Fiscal Year 2020-21 that are subject to the limitation are $21,996,906; and,
3. Declare that the appropriations of the City of San Juan Capistrano for
Fiscal Year 2020-21 that are subject to the limitation do not exceed the limitation.
ATTACHMENT 4
2
PASSED, APPROVED, AND ADOPTED this 16th day of June 2020.
TROY A. BOURNE, MAYOR
ATTEST:
MARIA MORRIS, CITY CLERK
ATTACHMENT 4
EXHIBIT A
2020-21 APPROPRIATION LIMITATION CALCULATION
2020-21 APPROPRIATIONS LIMITATION:
2019-20 Limitation $84,237,651
x Annual adjustment factors:
Population increase (for County) 0.47% 1.0047
Inflation charges (California personal income) 3.73% x 1.0373
Combining adjustment factors 1.0422
2018-19 Limitation
$87,792,480
APPROPRIATIONS SUBJECT TO LIMITATION AND APPROPRIATIONS MARGIN:
Budget appropriation 2020-21 $35,732,581
Less exclusions:
Non-proceeds of taxes (13,837,899)
Qualified debt services (2,180,660)
Qualified capital outlay (1,965,000)
Total exclusions (17,983,559)
Add change in fund balance 4,247,884
Total appropriations subject to limitation $21,996,906
Appropriations margin $65,795,574
EXHIBIT A
1
RESOLUTION NO. 20-06-16-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA
ESTABLISHING THE PROPERTY TAX RATE FOR
VOTER-APPROVED BONDED INDEBTEDNESS (OPEN
SPACE MEASURE Y) FOR FISCAL YEAR 2020-21
WHEREAS, in the election of November 4, 2008, the voters of the City of San
Juan Capistrano approved bonded indebtedness and authorized the City Council of the
City of San Juan Capistrano to establish the rate of property tax required to generate an
amount of revenue from the tax base to provide sufficient moneys to pay debt service
on the voter-approved bonded indebtedness payable during the fiscal year ending June
30, 2021; and,
WHEREAS, the total net taxable secured assessed valuation of the City of San
Juan Capistrano is estimated to be $8,586,114,918; and,
WHEREAS, the total amount of revenue necessary to provide sufficient funds to
pay debt service for the fiscal year ending June 30, 2021, is estimated to be
$1,843,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San
Juan Capistrano does hereby:
SECTION 1:
Set the property tax rate within the City for the City of San Juan Capistrano 2017
Taxable General Obligation Refunding Bonds (Open Space Measure Y) for the fiscal
year ending June 30, 2021, at $0.02126 per $100 assessed value.
SECTION 2:
Authorize and direct the City Manager and the City Treasurer to take any and all
actions necessary to ensure that the Auditor-Controller of the County of Orange,
California makes this levy and causes to be collected the amounts requested in Section
1 hereof at the time and in the manner of levying other County taxes. These amounts
shall be reported separately as remittances are made to the City.
SECTION 3:
The City Clerk is hereby directed to furnish the Office of the Auditor-Controller,
County of Orange, Attn: Yani Painter, Property Tax Section, P.O. Box 567, Santa Ana,
CA 92702-0567.
ATTACHMENT 5
2
PASSED, APPROVED AND ADOPTED this 16th day of June 2020.
TROY A BOURNE, MAYOR
ATTEST:
________________________________________
MARIA MORRIS, CITY CLERK
ATTACHMENT 5
RESOLUTION NO. 20-06-16-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN CAPISTRANO AMENDING RESOLUTION 19-
11-05-03, THE CITY’S CLASSIFICATION AND
COMPENSATION PLANS, ADDING THE
CLASSIFICATION OF FINANCE MANAGER, MAKING THE
CLASSIFICATION OF COMMUNITY SERVICES
MANAGER AN EXECUTIVE POSITION, ADDING ONE
SENIOR MANAGEMENT ANALYST POSITION, AND
ELIMINATING THE 3.5% SCHEDULED INCREASE FOR
EXECUTIVES
WHEREAS, the City Council of the City of San Juan Capistrano is authorized and
directed under the City’s Personnel Rules and Regulations to adopt and amend a
Personnel Classification and Compensation Plan in order to administer the City’s
Personnel Management System; and,
WHEREAS, the City desires to amend the Personnel Classification and
Compensation Plan related to the Executive staff to reflect the foregoing of the scheduled
3.5% increased beginning July 2020; and,
WHEREAS, the City desires to create the classification of Finance Manager and
place the position in the Management and Professional Employees Association (MPEA)
make the classification of Community Services Manager an Executive-level classification,
and add one Senior Management Analyst position; and
WHEREAS, the City’s Personnel Rules and Regulations provide that adoption or
amendment of the City’s Personnel Classification and Compensation Plans shall be made
by resolution of the City Council.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Juan Capistrano does hereby; amend Resolution No. 19-11-05-03, the City’s Personnel
and Classification and Compensation Plans as follows: authorize one Senior
Management Analyst position (1FTE); approve the job description of Finance Manager
(Exhibit A) and authorize one position (1 FTE) at Grade 67 of the MPEA salary table
(Exhibit B); and approve the revised job description of Community Services Manager
(Exhibit C) and authorize one position (1 FTE) at Grade 67 of the Executive salary table,
which table recognizes the foregoing of the 3.5% salary increase that was scheduled to
take effect July 1, 2020 (Exhibit D).
APPROVED AND ADOPTED this 16th day of June, 2020.
________________
TROY A. BOURNE, MAYOR
ATTACHMENT 6 - Page 1 of 2
ATTEST:
_____________________________
MARIA MORRIS, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARIA MORRIS, appointed City Clerk of the City of San Juan Capistrano, do hereby
certify that the foregoing Resolution No. XX was duly adopted by the City Council of the
City of San Juan Capistrano at the Regular meeting thereof, held the 16th day of June,
2020, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
_________________________________
MARIA MORRIS, City Clerk
ATTACHMENT 6 - Page 2 of 2
CITY OF SAN JUAN CAPISTRANO
FINANCE MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications
are not intended to reflect all duties performed within the job.
DEFINITION
To assist in managing, supervising and coordinating specific functions of the Finance Department,
including financial management and/or other assigned functions; to serve as a member of the
departmental administrative management team; to coordinate assigned activities with other City
departments, divisions, and outside agencies; to provide highly responsible, professional and complex
administrative support to the Chief Financial Officer/City Treasurer (CFO).
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the CFO.
May exercise direct supervision over management, technical and clerical staff.
ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not
limited to, the following:
Essential Functions:
1. Assumes management responsibility for assigned day-to-day services and activities of the Finance
Department, including but not limited to general accounting, financial reporting, purchasing, accounts
payable, payroll, and budgeting.
2. Provides professional and technical advice, assistance, and support to the CFO on matters related
to departmental functions.
3. Manages and participates in the development and implementation of goals, objectives, priorities,
policies, and procedures for assigned programs; monitors and evaluates the efficiency and
effectiveness of service delivery methods and procedures
4. Prepares, coordinates, and reviews the work activities of assigned staff; assigns work activities,
projects and programs; coordinates department activities with other City departments and outside
agencies and organizations.
5. Oversees and participates in the development and administration of the Finance Department annual
budget; forecasts funds needed for staffing, equipment, materials, and supplies; monitors and
approves expenditures; implements adjustments.
6. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training;
evaluates quality of work performed and works with employees to correct deficiencies; implements
discipline as needed.
7. Oversees, develops, and administers the City’s annual operating budget, including preparation,
revenue forecasting, and review of departmental expenditure forecasts.
EXHIBIT A - Page 1 of 3
CITY OF SAN JUAN CAPISTRANO
Finance Manager (Continued)
8. May participate in the development of projected utility commodity sales and utility user rates; may
provide on-going monitoring, reporting, and recommendations.
9. Participates in major financial projects as assigned; works with assigned tax and bond consultants;
issues bonds; prepares related reports.
10. Provides support in the preparation of the City's annual capital improvement budget; calculates
available fund balances, prepares budget compilations, reviewing for consistency with operating
budget and other master plan documents, and incorporates into the City’s overall budget document.
11. Oversees the preparation the City's annual financial report, including financial statements and
statistical information used to identify trends.
12. Manages information system issues related to departmental needs; performs complex and technical
accounting and fiscal record management computer system analyses; identifies and analyzes
problem areas in general accounting, payroll, and related systems; makes recommendations and
assists in implementing accounting system improvements.
13. Conducts a variety of organizational studies and operational studies; recommends modifications to
accounting management programs, policies, and procedures, as appropriate.
14. May serve as staff on boards, commissions and committees as assigned; prepares and may present
staff reports and other necessary correspondence; provides information to elected officials.
15. Attends and participates in professional group meetings; stays abreast of new trends and innovations
in the field of municipal accounting systems.
16. Responds to public inquiries and complaints; negotiates and resolves sensitive, complex, or
controversial issues.
17. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Generally accepted accounting principles and auditing standards.
• Operational characteristics, services and activities of a municipal accounting program.
• Management skills to analyze programs, policies and operational needs.
• Principles and practices of program development and administration.
• Principles and practices of accounting, budgeting, and auditing.
• Principles, practice, and procedures of financial record keeping and reporting.
• Principles and practices of automated data systems as applied to accounting and other finance-related
applications.
• Principles and practices of municipal budget preparation and administration.
• Principles of supervision, training and performance evaluation.
• Pertinent Federal, State, and local laws, codes and regulations.
Skill in:
• Managing, supervising and coordinating the work of lower level staff.
• Selecting, supervising, training and evaluating staff.
• Overseeing and managing operations, services and activities of the Finance Department.
EXHIBIT A - Page 2 of 3
CITY OF SAN JUAN CAPISTRANO
Finance Manager (Continued)
• Developing and administering division goals, objectives and procedures.
• Preparing and administering large and complex budgets.
• Analyzing and interpreting financial data.
• Preparing clear and concise administrative and financial records and reports.
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and
implementing recommendations in support of goals.
• Researching, analyzing, and evaluating new service delivery methods and techniques.
• Interpreting and applying Federal, State and local policies, laws and regulations.
• Communicating clearly and concisely, both orally and in writing.
• Establishing and maintaining effective working relationships with those contacted in the course of work.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Five years of experience in governmental accounting, finance, and budget development, including two
years of administrative and supervisory responsibility. Public sector finance experience at a
management level is desirable.
Training:
Equivalent to a Bachelor’s Degree from an accredited college or university with major course work in
accounting, business administration or a related field. Master’s Degree is desirable.
EXHIBIT A - Page 3 of 3
CITY OF SAN JUAN CAPISTRANO Effective Date: July 1, 2020Exhibit B Management and Professional Employees AssociationClass Title Grade Step 1 Step 2 Step3 Step 4 Step 5Assistant City Clerk46 5,875 6,168 6,475 6,800 7,140Management Analyst47 6,014 6,315 6,631 6,962 7,310Senior Accountant54 7,130 7,487 7,861 8,254 8,666Systems Business Analyst56 7,512 7,887 8,281 8,695 9,130Senior Financial Analyst56 7,512 7,887 8,281 8,695 9,130Senior Managment Analyst56 7,512 7,887 8,281 8,695 9,130Historic Preservation Manager57 7,699 8,084 8,488 8,912 9,358Senior Planner57 7,699 8,084 8,488 8,912 9,358Executive Services Manager58 7,891 8,286 8,700 9,135 9,592Principal Planner60 8,290 8,705 9,142 9,597 10,078Safety and Emergency Services Manager61 8,499 8,923 9,370 9,837 10,330Senior Engineer62 8,711 9,146 9,604 10,083 10,588Accounting Manager63 8,928 9,375 9,844 10,335 10,852Rate and Administration Manager63 8,928 9,375 9,844 10,335 10,852Public Works Manager63 8,928 9,375 9,844 10,335 10,852Technology Services Manager63 8,928 9,375 9,844 10,335 10,852Senior Civil Engineer64 9,152 9,609 10,090 10,594 11,124Senior Civil Engineer-Environmental Services64 9,152 9,609 10,090 10,594 11,124Economic Development/Redevelopment66 9,616 10,095 10,601 11,130 11,686Building & Code Enforcement Manager67 9,856 10,349 10,865 11,409 11,978Finance Manager67 9,856 10,349 10,865 11,409 11,978Utilities Engineer67 9,856 10,349 10,865 11,409 11,978Assistant Financial Services Director68 10,102 10,606 11,138 11,694 12,279Assistant Public Works Director68 10,102 10,606 11,138 11,694 12,279Assistant Development Services Director68 10,102 10,606 11,138 11,694 12,279Assistant Utilities Director69 10,355 10,872 11,415 11,986 12,586City Engineer75 11,772 12,360 12,979 13,628 14,309Compensation PlanMonthly Salary ScheduleEXHIBIT B - Page 1 of 1
CITY OF SAN JUAN CAPISTRANO
COMMUNITY SERVICES MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed w i t h in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To manage the planning and coordinating of the activities and operations of the Community
Services Department including leisure, human services, cultural activities, senior citizen services and
activities, special events, facility rentals, and recreational activities. This is an Executive-
level single position classification.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant City Manager.
Exercises direct supervision over professional and technical staff.
ESSENTIAL FUNCTION STATEMENTS. Essential responsibilities and duties may include, but are not
limited to, the following:
Essential Functions:
1. Manages all facets of the Community Services Department, including the operation of the City’s
Community Center.
2. Oversees all staff of the Community Services Department; directly supervises professional and
technical staff as determined.
3. Researches and writes grant proposals; monitors expenditures; implements and manages
programs.
4. Manages and administers consultant contracts; determines scope of work and prepares RFP's and
RFQ's, participates in the bidding and selection process; monitors contracts; processes and
recommends payments.
5. Serves as staff liaison to City commissions and/or committees, including the Parks, Recreation,
Youth and Senior Services, Trails and Equestrian Commission; prepares and presents
staff reports to elected and appointed officials.
6. Serves as the appointing authority for all Community Services staff; provides or coordinates staff
training; works with employees to correct deficiencies; implements discipline procedures.
7. Develops and implements department goals and objectives; implements approved policies and
procedures.
8. Directs, coordinates, and reviews the work plan for assigned programs; meets with staff to identify
and resolve problems; assigns work activities and projects; monitors work flow; reviews and
evaluates work products, methods, and procedures.
9. Prepares and administers the department budget; submits budget recommendations; monitors
expenditures and revenues.
10. Oversees the coordination of large special events including logistics, publicity, and sponsorship.
11. Oversees procurement of equipment and supplies as required for assigned programs and
activities; confers with management and other public and private agencies in procuring materials
and equipment for program use.
EXHIBIT C - Page 1 of 3
CITY OF SAN JUAN CAPISTRANO
Community Services Manager (Continued)
Essential Functions:
12. Assesses and monitors community needs; identifies opportunities for improving service delivery methods
and procedures and developing new programs; implements programs or improvements.
13. Coordinates marketing procedures and publicity program events with those of other divisions, outside
agencies and organizations; prepares and presents brochures, press releases and related public
relations material.
14. Confers with other departments, divisions and outside agencies; identifies and implement programs to
meet community needs.
15. Attends and participates in professional group meetings; stays abreast of new trends and innovations in
the field of recreation and human services programming.
16. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of a recreation, leisure and human services program.
Principles of supervision, training and performance evaluation.
Modern and complex principles and practices of recreation program budgeting, development and
administration. Principles and practices of municipal budget preparation and administration.
Recent developments, current literature and sources of information related to recreation and human
services, planning and administration.
Procurement practices related to equipment and supplies.
Marketing theories, principles and practices and their application to a wide variety of leisure services.
Modern office procedures, methods and equipment including computers.
Pertinent Federal, State and local laws, codes and regulations.
Skill in:
Directing, supervising, organizing, and reviewing the work of professional; technical, and clerical
personnel and effectively lead in a team environment.
Conflict management.
Interpreting and explaining the assigned recreation program policies and procedures.
Operating office equipment including computers and supporting word processing and spreadsheet
applications.
Researching, analyzing, and evaluating new service delivery methods, procedures and techniques.
Recommending and implement goals, objectives and practices for providing effective recreation
programs.
Eliciting community and organizational support for recreation programs.
Preparing clear and concise reports.
Making public presentations.
Communicating clearly and concisely, both orally and in writing.
Establishing and maintaining effective working relationships with those contacted in the course of work.
EXHIBIT C - Page 2 of 3
CITY OF SAN JUAN CAPISTRANO
Community Services Manager (Continued)
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities
is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Six years of experience in recreation program development and implementation, including three
years of administrative and supervisory responsibility. ꞏ
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in
recreation administration, physical education, public administration, or a related field, or significant
recreation experience that provides the necessary training.
License or Certificate
Possession of, or ability to obtain, an appropriate valid driver's license.
The incumbent is required to attend evening and weekend meetings and activities as needed or required.
EXHIBIT C - Page 3 of 3
CITY OF SAN JUAN CAPISTRANO Effective Date: July 1, 2020
Exhibit D
Executive Employee Salary Schedule
Class Title Grade Step 1 Step 2 Step3 Step 4 Step 5
Community Services Manager 67 9,244 9,705 10,191 10,701 11,237
Human Resources Manager 67 9,244 9,705 10,191 10,701 11,237
Community Services Director 74 11,096 11,651 12,234 12,846 13,488
Development Services Director 78 12,250 12,862 13,507 14,181 14,890
Public Works Director 78 12,250 12,862 13,507 14,181 14,890
Chief Financial Officer 81 13,192 13,852 14,545 15,273 16,035
Assistant City Manager 81 13,192 13,852 14,545 15,273 16,035
City Clerk 10,675 Per Contract
City Manager 21,642 Per Contract
Compensation Plan
Monthly Salary Schedule
EXHIBIT D - Page 1 of 1
Page 1 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
FIVE–YEAR AGREEMENT
BETWEEN THE
CITY OF SAN JUAN CAPISTRANO
AND THE
COUNTY OF ORANGE
THIS AGREEMENT, entered into this First day of May 2020, which
date is enumerated for purposes of reference only, by and between the CITY OF
SAN JUAN CAPISTRANO, hereinafter referred to as “CITY” and the COUNTY OF
ORANGE, a political subdivision of the State of California, hereinafter referred to as
“COUNTY.”
WITNESSETH:
WHEREAS, CITY wishes to contract with COUNTY for law
enforcement services; and
WHEREAS, COUNTY is agreeable to the rendering of such services,
as authorized in Government Code Sections 51301 and 55632, on the terms and
conditions hereinafter set forth.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
//
//
//
//
//
//
//
//
//
//
ATTACHMENT 7 - Page 1 of 34
ATTACHMENT 7 - Page 2 of 34
Page 3 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
A. TERM:
The term of this Agreement shall be for five (5) years, commencing
July 1, 2020 and terminating June 30, 2025, unless earlier terminated by either
party in the manner set forth herein.
B. OPTIONAL TERMINATION:
COUNTY or CITY may terminate this Agreement, without cause, upon one -
hundred and eighty (180) days written notice to the other party.
C. REGULAR SERVICES BY COUNTY:
1. COUNTY, through its Sheriff-Coroner and deputies, officers and
employees, hereinafter referred to as “SHERIFF,” shall render to CITY law
enforcement services as hereinafter provided. Suc h services shall include
the enforcement of lawful State statutes and lawful municipal ordinances of
CITY other than licensing ordinances.
2. The night, day and evening patrol and supervisory shifts will be established
by SHERIFF. Personnel of each shift may work varying and different times
and may be deployed to other shifts when, in the opinion of SHERIFF and
CITY Manager, the need arises. Any long-term shift deployment change
will be reported to the City Council.
3. Each fiscal year, COUNTY shall submit to CITY, in writing, a recommended
level of service for the following fiscal year. CITY shall remit to COUNTY, in
writing, its response to the recommended level of service. If the parties are
unable to agree by June 30 of any fiscal year on the level of serv ice to be
provided by COUNTY to CITY or on the amount to be paid by CITY for
services to be provided by COUNTY for the following fiscal year, this
Agreement will terminate as of September 30 of the following fiscal year. If
the parties do not agree by Jun e 30 on the level of service and cost of
service for the following fiscal year, between July 1 and September 30 of
the following fiscal year, COUNTY will provide the level of service provided
ATTACHMENT 7 - Page 3 of 34
Page 4 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
C. REGULAR SERVICES BY COUNTY: (Continued)
in the preceding fiscal year, and CITY shall be obligated to pay the costs of
such services. The full cost of such services may exceed the cost of similar
services provided in the prior fiscal year.
4. The level of service, other than for licensing, to be provided by the
COUNTY for the period July 1, 2020 through June 30, 2021, is set forth in
Attachment A and incorporated herein by this reference.
5. For any service listed in Attachment A of this Agreement that is provided to
CITY at less than 100% of a full-time SHERIFF position, COUNTY retains
the option to terminate such service in the event the other city or cities
which contract(s) for the balance of the time of the employee providing the
service no longer pay(s) for such service and CITY does not request the
Agreement be amended to pay 100% of the cost of the employee providing
such service. The Maximum Obligation of CITY set forth in Subsection G -2
will be adjusted accordingly.
6. All services contracted for in this Agreement may not be operational on the
precise date specified in this Agreement. In those instances, SHERIFF
shall notify CITY Manager of the date or dates such service or services are
to be implemented. SHERIFF shall reduce the monthly charges to CITY,
based on the actual date of implementation of the service or s ervices.
Charges shall be reduced on the next monthly billing tendered in
accordance with Subsection G-5 of this Agreement.
7. During emergencies, such as a mutual aid situation, SHERIFF will attempt
to leave in CITY the Lieutenant in charge of CITY Police S ervices. If
SHERIFF determines that the Lieutenant is needed elsewhere, SHERIFF
will notify CITY’s Manager within four (4) hours. SHERIFF will return the
Lieutenant to CITY as soon as possible once the emergency situation is
under control.
ATTACHMENT 7 - Page 4 of 34
Page 5 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
C. REGULAR SERVICES BY COUNTY: (Continued)
8. With respect to the licensing ordinances of CITY listed in Attachment B
hereto, which is incorporated herein by this reference, SHERIFF shall
receive applications for CITY licenses pursuant to said ordinances and
complete investigations relating to such applications. Said investigations
shall be forwarded to CITY Manager. COUNTY shall not provide any
advisory, administrative, hearing or litigation attorney support or services
related to licensing. COUNTY shall not provide any administrative or
investigatory services related to the licensing ordinances listed in
Attachment B, hereto, except the investigations relating to initial
applications for which this subsection provides.
9. COUNTY or CITY, upon thirty (30) days notice and mutual written
agreement, shall increase or decrease the service levels provided herein,
and the obligation of CITY to pay for services shall be concomitantly
adjusted.
10. With the limitations set forth below, SHERIFF, on behalf of COUNTY, and
CITY Manager, on behalf of CITY, are authorized to execute written
amendments to this Agreement to increase or decrease the level of service
set forth in Attachment A, when SHERIFF and CITY Manager mutually agree
that such increase or decrease in the level of service is ap propriate. Any
such amendment to the Agreement shall concomitantly increase or decrease
the cost of services payable by CITY set forth in Attachment C and
incorporated herein by this reference, and the Maximum Obligation of CITY
set forth in Subsection G-2, in accordance with the current year’s COUNTY
law enforcement cost study. SHERIFF and CITY Manager shall file copies
of any such amendments to this Agreement with the Clerk of COUNTY’s
Board of Supervisors and CITY’s Clerk. Amendments to this Agreement
executed by SHERIFF and CITY Manager may not, in the aggregate,
ATTACHMENT 7 - Page 5 of 34
Page 6 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
C. REGULAR SERVICES BY COUNTY: (Continued)
increase or decrease the cost of services payable by CITY by more than one
percent (1%) of the total cost originally set forth in Attachment C and the
Maximum Obligation originally set forth in Subsection G-2 for FY 2020-21.
Prior approval by COUNTY’s Board of Supervisors and CITY’s Council is
required before execution of any amendment that brings the aggregate total
of changes in costs payable by CITY to more than one percent (1%) of the
total cost originally set forth in Attachment C and the Maximum Obligation
originally set forth in Subsection G-2 of this Agreement for FY 2020-21.
D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY:
1. Enhanced services for events on CITY property. At the request of CITY,
through its City Manager, SHERIFF may provide enhanced law enforcement
services for functions, such as community events, conducted on property
that is owned, leased or operated by CITY. SHERIFF shall determi ne
personnel and equipment needed for such enhanced services. To the
extent the services provided at such events are at a level greater than that
specified in Attachment C of this Agreement, CITY shall reimburse COUNTY
for such additional services, at an amount computed by SHERIFF, based on
the current year's COUNTY law enforcement cost study. The cost of these
enhanced services shall be in addition to the Maximum Obligation of CITY
set forth in Subsection G-2 of this Agreement. SHERIFF shall bill CITY
immediately after each such event.
2. Supplemental services for occasional events operated by private individuals
and entities on non-CITY property. At the request of CITY, through its City
Manager, and within the limitations set forth in this subsection D -2,
SHERIFF may provide supplemental law enforcement services to preserve
the peace at special events or occurrences that occur on an occasional
basis and are operated by private individuals or private
ATTACHMENT 7 - Page 6 of 34
Page 7 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued)
entities on non-CITY property.
SHERIFF shall determine personnel and equipment needed for such
supplemental services, and will provide such supplemental services only if
SHERIFF is able to do so without reducing the normal and regular ongoing
services that SHERIFF otherwise would provide to CITY pursuant to this
Agreement. Such supplemental services shall be provided only by regularly
appointed full-time peace officers, at rates of pay governed by a
Memorandum of Understanding between COUNTY and the bargaining
unit(s) representing the peace officers providing the services. Such
supplemental services shall include only law enforcement duties and shall
not include services authorized to be provided by a private patrol operator,
as defined in Section 7582.1 of the Business and Professions Code. Law
enforcement support functions, including, but not limited to, clerical
functions and forensic science services, may be performed by non -peace
officer personnel if the services do not involve patrol or keeping the peace
and are incidental to the provision of law enforcement services. CITY shall
reimburse COUNTY its full, actual costs of providing such supplemental
services at an amount computed by SHERIFF, based on the current year's
COUNTY law enforcement cost study. The cost of these supplemental
services shall be in addition to the Maximum Obligation of CITY set forth in
Subsection G-2 of this Agreement. SHERIFF shall bill CITY immediately
after each such event.
3. Supplemental services for events operated by p ublic entities on non-CITY
property. At the request of CITY, through its City Manager, and within the
limitations set forth in this subsection D-3, SHERIFF may provide
supplemental law enforcement services to preserve the peace at special
events or occurrences that occur on an occasional basis and are operated
ATTACHMENT 7 - Page 7 of 34
Page 8 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued)
by public entities on non-CITY property. SHERIFF shall determine
personnel and equipment needed for such supplemental services, and will
provide such supplemental services only if SHERIFF is able to do so
without reducing services that SHERIFF otherwise would provide to CITY
pursuant to this Agreement. CITY shall reimburse COUNTY its full, actual
costs of providing such supplemental service s at an amount computed by
SHERIFF, based on the current year's COUNTY law enforcement cost
study. The cost of these supplemental services shall be in addition to the
Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement.
SHERIFF shall bill CITY immediately after each such event.
4. Notwithstanding the foregoing, CITY, through its permit process, may utilize
the services of SHERIFF at events, for which CITY issues permits, that are
operated by private individuals or entities or public entit ies. SHERIFF shall
determine personnel and equipment needed for said events. If said events
are in addition to the level of services listed in Attachment C of this
Agreement, CITY shall reimburse COUNTY for such additional services at
an amount computed by SHERIFF, based upon the current year’s COUNTY
law enforcement cost study. The cost of these services shall be in addition
to the Maximum Obligation of CITY set forth in Subsection G -2 of this
Agreement. SHERIFF shall bill CITY immediately after said services are
rendered.
5. In accordance with Government Code 51350, COUNTY has adopted Board
Resolution 89-1160 which identifies Countywide services, including but not
limited to helicopter response. SHERIFF through this contract provides
enhanced helicopter response services. The cost of enhanced helicopter
response services is included in the cost of services set forth in Attachment
A and in the Maximum Obligation of CITY set forth in Subsection G-2.
ATTACHMENT 7 - Page 8 of 34
Page 9 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued)
COUNTY shall not charge any additional amounts for enhanced helicopter
services after the cost of services set forth in Attachment A and in the
Maximum Obligation set forth in Subsection G -2 has been established in
any fiscal year without written notification to the CITY.
E. PATROL VIDEO SYSTEMS:
1. As part of the law enforcement services provided to CITY, COUNTY has
provided, or will provide patrol video systems (hereinafter called “PVS”) that
will be mounted in the patrol vehicles designated by COUNTY f or use within
CITY service area.
2. SHERIFF has the exclusive right to use said PVS for law enforcement
services related to this Agreement.
3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition and
installation of Patrol Video Systems that are or will be mounted in patrol
vehicles assigned to CITY, and b) recurring costs, as deemed necessary by
COUNTY, including the costs of maintenance and contributions to a fund for
replacement and upgrade of such PVS when they become functionally or
technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance and
replacement/upgrade of PVS, are included in the costs set forth in
Attachment C and the Maximum Obligation of CITY set forth in Subsection
G-2 of this Agreement unless CITY has already paid such costs. CITY shall
not be charged additional amounts for maintenance or replacement/upgrade
of said PVS during the period July 1, 20 20 through June 30, 2021.
4. If, following the initial acquisition of PVS referenced above, CITY requires
PVS for additional patrol cars designated for use in the CITY service area,
COUNTY will purchase said additional PVS. Upon demand by COUNTY,
CITY will pay to COUNTY a) the full costs of acquisition and installation of
ATTACHMENT 7 - Page 9 of 34
Page 10 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
E. PATROL VIDEO SYSTEMS: (Continued)
said additional PVS, and b) the full recurring costs for said PVS, as deemed
necessary by COUNTY, including the costs of maintenance, and
contributions to a fund for replacement and upgrade of such PVS when they
become functionally or technologically obsolete. Said costs related to
additional PVS are not included in, and are in addition to, the costs set forth
in Attachment A and the Maximum Obligation of CITY set forth in Subsection
G-2 of this Agreement.
5. County will replace and/or upgrade PVS as needed. The costs of
replacing/upgrade PVS shall be paid by COUNTY from the
replacement/upgrade funds to be paid by CITY in accordance with the
foregoing. CITY shall not be charged any additional charge to replace or
upgrade PVS after the cost of PVS set forth in Attachment C and in
Maximum Obligation set forth in G-2 has been established in any fiscal year
without written notification to the CITY.
F. LICENSING SERVICES BY CITY:
Upon receipt from SHERIFF of investigations of applications for licenses
referred to in Subsection C-8 of this Agreement, CITY Manager shall determine
whether to grant or deny the licenses and will issue the licenses or notify the
applicants of denial. CITY shall provide all attorney services related to the
granting, denial, revocation and administration of said licenses and the
enforcement of CITY ordinances pertaining to said licenses.
G. PAYMENT:
1. Pursuant to Government Code Section 51350, CITY agrees to pay to
COUNTY the full costs of performing the services mutually agreed upon in
this Agreement. The cost of services includes salaries, wages, benefits,
mileage, services, supplies, equipment, and divisional, departmental and
COUNTY General overhead.
ATTACHMENT 7 - Page 10 of 34
Page 11 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
G. PAYMENT: (Continued)
2. Unless the level of service as set forth in Attachment C, is increased or
decreased by mutual agreement of the parties, or CITY is required to pay
for increases as set forth in Subsection G-3, the Maximum Obligation of
CITY for services set forth in Attachment C of this Agreement, other than
Licensing Services, to be provided by the COUNTY for the period July 1,
2020 through June 30, 2021 shall be $10,816,378, as set forth in
Attachment A. The overtime costs included in the Agreement are only an
estimate. COUNTY shall notify CITY of actual overtime worked during
each fiscal year. If actual overtime worked is above or below budgeted
amounts, billings will be adjusted accordingly at the end of the fiscal year.
Actual overtime costs may exceed CITY’s Maximum Obligation.
3a. At the time this Agreement is executed, there may be unresolved issues
pertaining to potential changes in salaries and benefits for COUNTY
employees. The costs of such potential changes are not included in the FY
2020-21 cost set forth in Attachment C nor in the FY 2020-21 Maximum
Obligation of CITY set forth in Subsection G-2 of this Agreement. If the
changes result in the COUNTY incurring or becoming obligated to pay for
increased cost for or on account of personnel whose costs are included in
the calculations of costs charged to CITY hereunder, CITY shall pay
COUNTY, in addition to the Maximum Obligation set forth in Subsection G -2
of this Agreement, the full costs of said increases to the extent such
increases to the extent such increases are attributable to work performed by
such personnel during the period July 1, 2020 through June 30, 2021, and
CITY’s Maximum Obligation hereunder shall be deemed to have increased
accordingly. CITY shall pay COUNTY in full for such increases on a pro -
rata basis over the portion of the period between July 1, 2020 and June 30,
2021 remaining after COUNTY notifies CITY that increases are payable.
ATTACHMENT 7 - Page 11 of 34
Page 12 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
G. PAYMENT: (Continued)
If the changes result in the COUNTY incurring or becoming obligated to pay
for decreased costs for or on account of personnel whose costs are
included in the calculations of costs charged to CITY hereunder, COUNTY
shall reduce the amount owed by the CITY to the extent such decreases
are attributable to work performed by such personnel during the period
July 1, 2020 through June 30, 2021, and CITY’s Maximum Obligation
hereunder shall be deemed to have decreased accordingly. COUNTY shall
reduce required payment by CITY in full for such decreases on a pro -rata
basis over the portion of the period between July 1, 20 20 and June 30,
2021 remaining after COUNTY notifies CITY that the Maximum Obligation
has decreased.
3b. If CITY is required to pay for increases as set forth in Subsection G-3a
above, COUNTY, at the request of CITY, will thereafter reduce the level of
service to be provided to CITY as set forth in Attachment C of this
Agreement to a level that will make the Maximum Obligation of CITY
hereunder for the period July 1, 2020 through June 30, 2021 an amount
specified by CITY that is equivalent to or higher than the Maxi mum
Obligation set forth in Subsection G-2 for said period at the time this
Agreement originally was executed. The purpose of such adjustment of
service levels will be to give CITY the option of keeping its Maximum
Obligation hereunder at the pre-increase level or at any other higher or
lower level specified by CITY. In the event of such reduction in level of
service and adjustment of costs, the parties shall execute an amendment to
this Agreement so providing. Decisions about how to reduce the level of
service provided to CITY shall be made by SHERIFF with the approval of
CITY.
//
ATTACHMENT 7 - Page 12 of 34
Page 13 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
G. PAYMENT: (Continued)
4. The Maximum Obligation of CITY for services provided for the 12 -month
periods commencing July 1, 2021, 2022, 2023 and 2024, will be determined
annually by COUNTY and approved by CITY.
5. COUNTY shall invoice CITY monthly, one-twelfth (1/12) of the Maximum
Obligation of CITY. If a determination is made that increases described in
Subsection G-2 must be paid, COUNTY thereafter shall include the pro -rata
charges for such increases in its monthly invoices to CITY for the balance
of the period between July 1, 20 20 and June 30, 2021.
6. CITY shall pay COUNTY in accordance with COUNTY Board of
Supervisors’ approved County Billing Policy, which is attached hereto as
Attachment D, and incorporated herein by this reference.
7. COUNTY shall charge CITY late payment penalties in accordance with
County Billing Policy.
8. As payment for the Licensing Services described in Subsection C -8 of this
Agreement, COUNTY shall retain all fees paid by applicants for licenses,
pursuant to CITY ordinances listed in Attachment B hereto. Retention of
said fees by COUNTY shall constitute payment in full to COUNTY for costs
incurred by COUNTY in performing the functions related to licensing
described in Subsection C-8; provided, however, that if any of said fees are
waived or reduced by CITY, CITY shall pay to COUNTY the difference
between the amount of fees retained by COUNTY and the fees that were
set forth in the ordinances listed in Attachment B as of July 1, 2020. Should
CITY increase the fee schedule for the licensing ordinances set forth in
Attachment B, either party shall have the right to seek amendment of this
Agreement with respect to the division of the increased fees between CITY
and COUNTY.
//
ATTACHMENT 7 - Page 13 of 34
Page 14 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
G. PAYMENT: (Continued)
9. Fees generated or collected by SHERIFF contract personnel for copying of
documents related to the services provided in this Agreement will be at
COUNTY-established rates and will be credited to CITY on an annual basis.
10. Narcotic asset forfeitures will be handled pursuant to Attachment E hereto,
which is incorporated herein by this reference.
H. NOTICES:
1. Except for the notices provided for in Subsection 2 of this Section, all
notices authorized or required by this Agreemen t shall be effective when
written and deposited in the United States mail, first class postage prepaid
and addressed as follows:
CITY: ATTN: CITY MANAGER
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
COUNTY: ATTN: CONTRACT MANAGER
SHERIFF-CORONER DEPARTMENT
320 NORTH FLOWER STREET, SUITE 108
SANTA ANA, CA 92703
2. Termination notices shall be effective when written and deposited in the
United States mail, certified, return receipt requested and addressed as
above.
I. STATUS OF COUNTY:
COUNTY is, and shall at all times be deemed to be, an independent contractor.
Nothing herein contained shall be construed as creating the relationship of
employer and employee, or principal and agent, between CITY and COUNTY
or any of COUNTY’s agents or employees. COUNTY and its SHERIFF shall
retain all authority for rendition of services, standards of performance, control
of personnel, and other matters incident to the performance of services by
ATTACHMENT 7 - Page 14 of 34
Page 15 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
I. STATUS OF COUNTY: (Continued)
COUNTY pursuant to this Agreement. COUNTY, its agents and employees,
shall not be entitled to any rights or privileges of CITY employees and shall not
be considered in any manner to be CITY employees.
J. STATE AUDIT:
Pursuant to Government Code Section 8546.7, CITY and COUNTY shall be
subject to examination and audit by the State Auditor for a period of three (3)
years after final payment by CITY to COUNTY under this Agreement. CITY
and COUNTY shall retain all records relating to the performance of this
Agreement for said three-year period, except that records pertaining to any
audit then in progress, or any claim or litigation shall be retained beyond said
three-year period until final resolution of said audit, claim or litigation.
K. ALTERATION OF TERMS:
This Agreement fully expresses all understanding of CITY and COUNTY with
respect to the subject matter of this Agreement, and shall constitute the total
Agreement between the parties for these purposes. No addition to, or
alteration of, the terms of this Agreement shall be valid unless made in writing,
formally approved and executed by duly authorized agents of both parties.
L. INDEMNIFICATION:
1. COUNTY, its officers, agents, employees, subcontractors and independent
contractors shall not be deemed to have assumed any liability f or the
negligence or any other act or omission of CITY or any of its officers, agents,
employees, subcontractors or independent contractors, or for any dangerous
or defective condition of any public street or work or property of CITY, or for
any illegality or unconstitutionality of CITY’s municipal ordinances. CITY
shall indemnify and hold harmless COUNTY and its elected and appointed
officials, officers, agents, employees, subcontractors and independent
contractors from any claim, demand or liability what soever based or asserted
ATTACHMENT 7 - Page 15 of 34
Page 16 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
L. INDEMNIFICATION: (Continued)
upon the condition of any public street or work property of CITY, or upon the
illegality or unconstitutionality of any municipal ordinance of CITY that
SHERIFF has enforced, or upon any act or omiss ion of CITY, or its elected
and appointed officials, officers, agents, employees, subcontractors or
independent contractors related to this Agreement, including, but not limited
to, any act or omission related to the maintenance or condition of any vehicle
or motorcycle that is owned or possessed by CITY and used by COUNTY
personnel in the performance of this Agreement, for property damage, bodily
injury or death or any other element of damage of any kind or nature, and
CITY shall defend, at its expense including attorney fees, and with counsel
approved in writing by COUNTY, COUNTY and its elected and appointed
officials, officers, agents, employees, subcontractors and independent
contractors in any legal action or claim of any kind based or asserted upon
such condition of public street or work or property, or illegality or
unconstitutionality of a municipal ordinance, or alleged acts or omissions. If
judgment is entered against CITY and COUNTY by a court of competent
jurisdiction because of the concurrent a ctive negligence of either party, CITY
and COUNTY agree that liability will be apportioned as determined by the
court. Neither party shall request a jury apportionment.
2. COUNTY shall indemnify and hold harmless CITY and its elected and
appointed officials, officers, agents, employees, subcontractors and
independent contractors from any claim, demand or liability whatsoever
based or asserted upon any act or omission of COUNTY or its elected and
appointed officials, officers, agents, employees, subcontractors or
independent contractors related to this Agreement, for property damage,
bodily injury or death or any other element of damage of any kind or nature,
and COUNTY shall defend, at its expense, including attorney fees, and with
ATTACHMENT 7 - Page 16 of 34
Page 17 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
L. INDEMNIFICATION: (Continued)
counsel approved in writing by CITY, CITY and its elected and appointed
officials, officers, agents, employees, subcontractors and independent
contractors in any legal action or claim of any kind based or asserted upon
such alleged acts or omissions.
M. TRAFFIC VIOLATOR APPREHENSION PROGRAM:
1. COUNTY has established a Traffic Violator Apprehension Program [“the
Program”], which is operated by SHERIFF, and is designed to reduce
vehicle accidents caused by unlicensed drivers and drivers whose licenses
are suspended and to educate the public about the requirements of the
Vehicle Code and related safety issues with regard to driver licensing,
vehicle registration, vehicle operation, and vehicle parking. The Program
operates throughout the unincorporated area s of the COUNTY and in the
cities that contract with COUNTY for SHERIFF’s law enforcement services,
without regard to jurisdictional boundaries, because an area -wide approach
to reduction of traffic accidents and driver education is most effective in
preventing traffic accidents. In order for CITY to participate in the Program,
CITY has adopted a fee pursuant to Vehicle Code section 22850.5, in the
amount and under the terms and conditions set forth in the TVAP resolution
that is attached to this Agreement as Attachment F and incorporated into
this Agreement by reference, and has directed that the revenue from such
fee be used for the Program. CITY’s participation in the Program may be
terminated at any time by rescission or amendment of the TVAP resolutio n
that is attached to this Agreement as Attachment F. In the event CITY 1)
amends said TVAP resolution, or rescinds said TVAP resolution and adopts
a new TVAP resolution pertaining to the above -referenced fee and the
Program, and 2) remains a participant in the Program thereafter, CITY’s
Manager, on behalf of CITY, and SHERIFF, on behalf of COUNTY, have
ATTACHMENT 7 - Page 17 of 34
Page 18 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: (Continued)
authority to execute an amendment to this Agreement to substitute CITY’s
amended or new TVAP resolution for Attachment F to the Agreement, as
long as said amendment to this Agreement does not materially change any
other provision of this Agreement.
2. COUNTY will make available for review, at the request of CITY, all financial
data related to the Program as may be requested by CITY.
3. Fee revenue generated by COUNTY and participating cities will be used to
fund the following positions, which will be assigned to the Program:
Ten one hundredths of one (0.10) Sergeant
(8 hours per two-week pay period)
One (1) Staff Specialist
(80 hours per two-week pay period)
One (1) Office Specialist
(80 hours per two-week pay period)
4. Fee revenue generated by CITY may be used to reimburse CITY for
expenditures for equipment and/or supplies directly in support of the
Program. In order for an expenditure for equipment and/or supplies to be
eligible for reimbursement, CITY shall submit a request for and obtain pre -
approval of the expenditure by using the form as shown in Attachment G.
The request shall be submitted within the budget schedule established by
SHERIFF. SHERIFF shall approve the expenditure only if both of the
following conditions are satisfied: 1) there are sufficient Program funds,
attributable to revenue generated by CITY’s fee, to pay for the requested
purchase, and 2) CITY will use the equipment and/or supplies, during their
entire useful life, only for purposes authorized by its TVAP resolution in
effect at the time of purchase.
//
ATTACHMENT 7 - Page 18 of 34
Page 19 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: (Continued)
In the event that CITY terminates its participation in the Program, CITY
agrees that the equipment purchased by CITY and reimbursed by Program
funds will continue to be used, during the remainder of its useful life,
exclusively for the purposes authorized by CITY’s TVAP resolution in effect
at the time of purchase.
In the event the fees adopted by COUNTY, CITY and other participating
jurisdictions are not adequate to continue operation of the Program at the
level at which it operated previously, COUNTY, at the option of CITY, will
reduce the level of Program service to be provided to CITY or will continue
to provide the existing level of Program services. COUNTY will charge CITY
the cost of any Program operations that exceed the revenue generated by
fees. Such charges shall be in addition to the Maximum Obligation of CITY
set forth in Subsection G-2 of this Agreement. The amount of any revenue
shortfall charged to CITY will be determined, at the time the revenue
shortfall is experienced, according to CITY’s share of Program service s
rendered. In the event of a reduction in level of Program service,
termination of Program service or adjustment of costs, the parties shall
execute an amendment to the Agreement so providing. Decisions about
how to reduce the level of Program service p rovided to CITY shall be made
by SHERIFF with the approval of CITY.
N. MOBILE DATA COMPUTERS:
1. As part of the law enforcement services to be provided to CITY, COUNTY
has provided, or will provide, mobile data computers (hereinafter called
“MDCs”) that are or will be mounted in patrol vehicles and motorcycles,
designated by COUNTY for use within CITY limits.
2. SHERIFF has the exclusive right to use said MDCs for law enforcement
services related to this Agreement.
ATTACHMENT 7 - Page 19 of 34
Page 20 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
N. MOBILE DATA COMPUTERS: (Continued)
3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition and
installation of MDCs that are or will be mounted in patrol vehicles and
motorcycles assigned to CITY, and b) recurring costs, as deemed
necessary by COUNTY, including the costs of maintenance and
contributions to a fund for replacement and upgrade of such MDCs when
they become functionally or technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance
and replacement/upgrade of MDCs, are included in the cos ts set forth in
Attachment A and the Maximum Obligation of CITY set forth in Subsection
G-2 of this Agreement unless CITY has already paid such costs. CITY shall
not be charged additional amounts for maintenance or
replacement/upgrade of said MDCs during the period July 1, 2020 through
June 30, 2021.
4. If, following the initial acquisition of MDCs referenced above, CITY requires
MDCs for additional patrol cars or motorcycles designated for use in the
CITY, or for CITY’s Emergency Operations Center, COUNTY will purchase
said additional MDCs. Upon demand by COUNTY, CITY will pay to
COUNTY a) the full costs of acquisition and installation of said additional
MDC’s, and b) the full recurring costs for said MDCs, as deemed necessary
by COUNTY, including the costs of maintenance, and contributions to a
fund for replacement and upgrade of such MDCs when they become
functionally or technologically obsolete. Said costs related to additional
MDCs are not included in, and are in addition to, the costs set forth in
Attachment A and the Maximum Obligation of CITY set forth in Subsection
G-2 of this Agreement.
//
//
ATTACHMENT 7 - Page 20 of 34
Page 21 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
N. MOBILE DATA COMPUTERS: (Continued)
5. COUNTY will replace and/or upgrade MDCs as needed. The costs of
replacing/upgrading MDCs shall be paid by COUNTY from the
replacement/upgrade funds to be paid by CITY in accordance with the
foregoing. CITY shall not be charged any additional charge to replace or
upgrade MDCs.
O. E-CITATION UNITS:
1. As part of the law enforcement services to be provided to CITY, COUNTY
has provided, or will provide, E-Citation units designated by COUNTY for
use within CITY limits.
2. SHERIFF has the exclusive right to use said E-Citation units for law
enforcement services related to this Agreement.
3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition of
E-Citation units that are assigned to CITY, and b) recurring costs, as
deemed necessary by COUNTY, including the costs of maintenance and
contributions to a fund for replacement and upgrade of such E -Citation units
when they become functionally or technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance
and replacement/upgrade of E-Citation units, are included in the costs set
forth in Attachment A and the Maximum Obligation of CITY set forth in
Subsection G-2 of this Agreement unless CITY has already paid such
costs. CITY shall not be charged additional amounts for maintenance or
replacement/upgrade of said E-Citation units during the period July 1, 2020
through June 30, 2021.
4. If, following the initial acquisition of E-Citation units referenced above, CITY
requires additional E-Citation units designated for use in CITY, COUNTY
will purchase said additional E-Citation units. Upon demand by COUNTY,
CITY will pay to COUNTY a) the full costs of acquisition of said additional
ATTACHMENT 7 - Page 21 of 34
Page 22 of 23
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
O. E-CITATION UNITS: (Continued)
E-Citation units, and b) the full recurring costs for said E -Citation units, as
deemed necessary by COUNTY, including the costs of maintenance, and
contributions to a fund for replacement and upgrade of such E-Citation units
when they become functionally or technologically obsolete. Said costs
related to additional E-Citation units are not included in, and are in addition
to, the costs set forth in Attachment A and the Maximum Obligation of CITY
set forth in Subsection G-2 of this Agreement.
5. COUNTY will replace and/or upgrade E-Citation units as needed. The costs
of replacing/upgrading E-Citation units shall be paid by COUNTY from the
replacement/upgrade funds to be paid by CITY in accordan ce with the
foregoing. CITY shall not be charged any additional charge to replace or
upgrade E-Citation units.
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
ATTACHMENT 7 - Page 22 of 34
IN WITNESS WHEREOF, the parties have executed the AGREEMENT in
the County of Orange, State of California.
ATTEST:
City Clerk
DATED:
CITY OF SAN JUAN CAPISTRANO
BY:
Mayor
APPROVED AS TO FORM:
BY:
City Attorney
DATED:
COUNTY OF ORANGE
BY:
Chairwoman of the Board of Supervisors
County of Orange, California
19
28
SIGNED AND CERTIFIED THAT A COPY OF THIS
AGREEMENT HAS BEEN DELIVERED TO THE CHAIR
OF THE BOARD PER G.C. Sec. 25103, Reso 79-1535
Attest:
Robin Stieler
Clerk of the Board
County of Orange, California
APPROVED AS TO FORM
Office of the County Counsel
County of Orange, California
Deputy
DATED. '/"'7'A"'
Page 23 of 23
ATTACHMENT 7 - Page 23 of 34
ATTACHMENT A
LEVEL OF SERVICE PROVIDED BY SHERIFF:
Title Detail Quantity Frequency
MANAGEMENT:
Lieutenant 1.00
SUPERVISION:
Sergeant Patrol 4.00 each, 80 hrs./ per two wk. pay period
Sergeant Administrative 1.00 80 hrs./ per two wk. pay period
INVESTIGATION SERVICES:
Investigator 2.00 each, 80 hrs./ per two wk. pay period
PATROL AND TRAFFIC SERVICES*:
Deputy Sheriff II -Patrol Patrol 15.00 each, 80 hrs./ per two wk. pay period
Deputy Sheriff II -Motor Motorcycle 2.00 each, 80 hrs./ per two wk. pay period
ADDITIONAL SERVICES*:
Crime Prevention Specialist Crime Prevention 1.00 80 hrs./ per two wk. pay period
Community Services Officer Parking Control 2.00 each, 80 hrs./ per two wk. pay period
Deputy Sheriff II Community Support 1.00 80 hrs./ per two wk. pay period
Deputy Sheriff II DET 1.00 80 hrs./ per two wk. pay period
Cadet Extra Help 1,039 hours
TOTAL 30.00
* Deployment to be determined by SHERIFF in cooperation with CITY Manager
REGIONAL / SHARED STAFF:
Title Regional Team Quantity % Allocation
TRAFFIC:
Sergeant Traffic 0.60 6.94%
Deputy Sheriff II Traffic 4.00 6.94%
Investigative Assistant Traffic 2.00 6.94%
Office Specialist Traffic 1.00 6.94%
AUTO THEFT:
Sergeant Auto Theft 0.30 5.46%
Investigator Auto Theft 2.00 5.46%
Investigative Assistant Auto Theft 1.00 5.46%
Office Specialist Auto Theft 1.00 5.46%
DET:
Sergeant DET 1.00 5.87%
Investigator DET 1.00 5.87%
SUBPOENA:
Office Specialist Subpoena 1.00 6.75%
COURTS:
Investigative Assistant Courts 2.00 16.07%
Office Specialist Courts 0.80 16.07%
MOTORCYCLE (shared Supervision):
Sergeant Motorcyle Supervision 1.00 7.14%
TOTAL 18.70
"REGULAR SERVICES BY COUNTY"
(Subsection C-4)
CITY OF SAN JUAN CAPISTRANO
ORANGE COUNTY SHERIFF-CORONER
FY 2020-21 LAW ENFORCEMENT CONTRACT
Page 1 of 1 ATTACHMENT 7 - Page 24 of 34
05/11/20
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
ATTACHMENT B
CITY OF SAN JUAN CAPISTRANO
ORDINANCE NO. 785 (5-24.01 MC)
ORDINANCE NO. 417 (5-18.02 MC)
ORDINANCE NO.869 ( 9-3.503 MC)
LICENSING
DANCE INSTRUCTOR (NUDE)
DANCE STUDIO (NUDE)
ESCORT
ESCORT BUREAU
FIGURE MODEL (NUDE)
FIGURE MODEL STUDIO (NUDE)
GUN DEALER
INTERLOCUTRIX (NUDE)
INTRODUCTORY SERVICE
JUNK COLLECTOR
JUNK DEALER
MASSAGE PARLOR (Includes FBI Fees)
MASSAGIST (Includes FBI Fees)
PEDDLER
POOL ROOM
PUBLIC DANCE
RAP SESSION (NUDE)
SECONDHAND DEALER (Pawnbroker)
TAXICAB STAND
ATTACHMENT 7 - Page 25 of 34
ATTACHMENT C
COST OF SERVICES PROVIDED BY SHERIFF (Subsection G-2):
Title Detail Quantity
Cost of Service
(each)
Cost of Service
Total
MANAGEMENT:
Lieutenant 1.00 411,853$ 411,853$
SUPERVISION:
Sergeant Patrol 4.00 344,949$ 1,379,796$
Sergeant Administrative 1.00 344,949$ 344,949$
INVESTIGATION SERVICES:
Investigator 2.00 338,270$ 676,540$
PATROL AND TRAFFIC SERVICES:
Deputy Sheriff II -Patrol Patrol 15.00 284,298$ 4,264,470$
Deputy Sheriff II -Motor Motorcycle 2.00 289,384$ 578,768$
ADDITIONAL SERVICES:
Crime Prevention Specialist 1.00 109,792$ 109,792$
Community Services Officer Parking Control 2.00 132,511$ 265,022$
Deputy Sheriff II Community Support 1.00 284,298$ 284,298$
Deputy Sheriff II DET 1.00 284,298$ 284,298$
Cadet Extra Help 30,786$
TOTAL POSITIONS 30.00 8,630,572$
REGIONAL / SHARED STAFF:
Title Regional Team Quantity % Allocation Cost $
TRAFFIC:
Sergeant Traffic 0.60 6.94%18,128$
Deputy Sheriff II Traffic 4.00 6.94%94,478$
Investigative Assistant Traffic 2.00 6.94%19,337$
Office Specialist Traffic 1.00 6.94%7,672$
AUTO THEFT:
Sergeant Auto Theft 0.30 5.46%7,121$
Investigator Auto Theft 2.00 5.46%36,941$
Investigative Assistant Auto Theft 1.00 5.46%7,597$
Office Specialist Auto Theft 1.00 5.46%5,946$
DET:
Sergeant DET 1.00 5.87%23,278$
Investigator DET 1.00 5.87%24,065$
SUBPOENA:
Office Specialist Subpoena 1.00 6.75%6,720$
COURTS:
Investigative Assistant Courts 2.00 16.07%44,009$
Office Specialist Courts 0.80 16.07%12,996$
MOTORCYCLE (shared Supervision):
Sergeant Motorcyle Supervision 1.00 7.14%24,970$
TOTAL REGIONAL/SHARED 18.70 333,258$
OTHER CHARGES AND CREDITS (Subsection G-2):
OTHER CHARGES:
CREDITS:
TOTAL OTHER CHARGES AND CREDITS 1,852,548$
TOTAL COST OF SERVICES (Subsection G-2)10,816,378$
ORANGE COUNTY SHERIFF-CORONER
FY 2020-21 LAW ENFORCEMENT CONTRACT
CITY OF SAN JUAN CAPISTRANO
"PAYMENT"
(Subsection G-2)
Credits include: AB109 (2011 Public Safety Realingment); estimated vacancy credits; false alarm fees reimbursement for training and
miscellaneous programs; and retirement rate discount for FY 2020-21.
Other Charges include: Annual leave paydowns and apportionment of cost of leave balances paid at end of employment; premium pay
for bilingual staff, on-call pay and education incentive pay; contract administration; data line charges; E-Citation recurring costs for three
(3) units; Enhanced helicopter response services; facility lease; holiday pay; Integrated Law & Justice of Orange County fees; Mobile
Data Computer (MDC) recurring cost for eighteen (18) units; overtime; patrol training cost allocation; Patrol Video System (PVS)
recurring cost for eleven (11) units; services and supplies; and transportation charges.
Page 1 of 1 ATTACHMENT 7 - Page 26 of 34
Page 1 of 4
ATTACHMENT D
COUNTY BILLING POLICY
APPROVED BY BOARD MINUTE ORDER DATED OCTOBER 27, 1992
I. POLICY
All County agencies/departments/districts (County) governed by the Board of Supervisors
shall bill contracting entities for materials and/or services provided under contract in
accordance with the following standardized billing and collection policy. Billing frequency is
dependent on whether the contract is a fixed price or actual cost contract. Payment due
date is designed to be both responsive to the County’s cash flow needs and reasonable
enough as to not require special processing by the contracting entity. If payments are not
received by the required due dates, a late payment fee shall be computed and billed to the
contracting entity in accordance with the requirements of this procedure.
Nothing herein shall affect the liability, including pre-judgment interest, of the contracting
party for services or materials in as much as this is a policy to enact standard billing
practices.
II. DEFINITIONS
A. Contract for the purposes of this policy - A contract is a formal written agreement, a
purchase order from the contracting entity, or any other acceptable mutual
understanding between the contracting parties.
B. Received by the County - The phrase “received by the County”, as used in Section VI of
this policy, refers to the date a payment is received by the County. It is defined as the
date the payment is in the County’s possession. It is not the date the payment is posted
or deposited by the County.
III. FIXED PRICE CONTRACTS
A. Fixed Price (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a
one-time, non-recurring provision of materials and/or services shall be issued no later
than five (5) working days after delivery by the County of the materials and/or services.
Examples of such one-time, non-recurring provision of materials and/or services might
be a city contracting with the Sheriff for security service at a parade or sporting event; or,
a city purchasing a computer listing containing certain city-requested data. Payment due
date shall be invoice date plus 30 days.
B. Fixed Price (Ongoing/Recurring Contracts) - Invoices that represent a billing for an
ongoing, recurring provision of materials and/or services shall be issued according to the
following frequency:
1. Annual Billings that total $10,000 or less per 12-month period shall be billed via one
(1) annual invoice. Annual invoices will be issued for each 12-month period of the
contract, or portions thereof. Invoices shall be issued no later than five working days
after the beginning of each 12-month period. Payment due date shall be invoice date
plus 30 days.
ATTACHMENT 7 - Page 27 of 34
Page 2 of 4
2. Quarterly Billings that are greater than $10,000 but not more than $200,000 per 12-
month period, shall be billed in quarterly installments. Quarterly invoices will be
issued representing the contract amount for each 12-month period of the contract, or
portions thereof, prorated into four (4) installments. Invoices shall be issued no later
than 30 days after the beginning of each quarter. Payment due date shall be 60 days
after the beginning of each calendar quarter.
3. Monthly Billings that are greater than $200,000 per 12-month period shall be billed in
monthly installments. Monthly invoices will be issued representing the contract
amount for each 12-month period of the contract, or portions thereof, prorated into 12
installments. Invoices shall be issued on or before the first day of each service
month. Payment due date shall be 30 days after the beginning of each service
month.
An example of a fixed price contract for ongoing, recurring provision of materials and/or
services might be a city contracting with the Sheriff for law enforcement services.
IV. ACTUAL COST CONTRACTS
A. Actual Cost (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a
one-time, non-recurring provision of materials and/or services shall be issued after
delivery by the County of the materials and/or services and no later than 15 days after
actual cost data is available. Payment due date shall be invoice date plus 30 days.
B. Actual Cost (Ongoing/Recurring Contracts) - Invoices that represent a billing for an
ongoing, recurring provision of materials and/or services shall be issued on a monthly
basis and shall represent the cost of materials and/or services provided to the
contracting entity during the previous calendar month. Such invoices shall be issued no
later than 15 days after the close of the monthly billing period. If the County
agency/department/district does not utilize a monthly billing cycle, the invoice shall be
issued no later than 15 days after actual cost data is available. Payment due date shall
be invoice date plus 30 days.
Examples of actual cost contracts for the ongoing, recurring provision of materials and/or
services might be a city contracting with the County for communications equipment
repair or waste disposal at a County landfill.
V. PAYMENT DUE DATES
Notwithstanding the provisions of Sections II and III above, payment due date shall be at
least invoice date plus 30 days. If the County is late in issuing an invoice, the contracting
entity would always have at least invoice date plus 30 days to pay. If the County is early in
issuing an invoice, the contracting entity would still have a payment due date of either 60
days after the beginning of the quarter (quarterly invoices) or 30 days after the beginning of
the service month (monthly invoices).
(EXAMPLES: An invoice for October service, dated and issued October 8 (late) would have
a payment due date of November 7. An invoice for August service, dated and issued July 20
(early) would have a payment due date of August 30.)
ATTACHMENT 7 - Page 28 of 34
Page 3 of 4
VI. LATE CHARGES
The late payment of any invoiced amount by a contracting entity will cause the County to
incur costs not contemplated by the County/contracting entity agreement, the exact amount
of such cost will be extremely difficult to ascertain. Such costs include, but are not limited to,
costs such as administrative follow-up and processing of delinquent notices, increased
accounting costs, etc.
Late charges will be assessed in the following situations:
Over-the-counter payments will be assessed a late charge if any payment is not received
by the County by the payment due date.
Payments transmitted to the County via the U.S. Mail that have the payer’s postage
meter mark will be assessed a late charge if any payment is not received by the County
by the payment due date plus one day.
Payments transmitted to the County via the U.S. Mail that have a U.S. Post Office
postmark dated after the payment due date will be assessed a late charge.
The late charge assessed in each of these situations shall be three-quarters of one percent
(0.75%) of the payment due and unpaid plus $100.00 for late payments made within 30 days
of the payment due date. An additional charge of three-quarters of one percent (0.75%) of
said payment shall be added for each additional 30-day period that the payment remains
unpaid. Late charges shall be added to the payment and invoiced to the contracting entity in
accordance with this policy.
VII. COLLECTIONS
Any invoice remaining unpaid 90 days after the invoice date shall be referred to the Auditor-
Controller for subsequent collection action, such as deduction from contracting entity
moneys on deposit with the County Treasurer in accordance with Government Code Section
907 and any other applicable provision of law. Non-payment of invoices and applicable late
charges will constitute a breach of contract for which the County retains all legal remedies
including termination of the contract.
VIII. DISCOUNT FOR EARLY PAYMENT
Any payment received by the County from a contracting entity 20 days or more before the
payment due date shall be entitled to a discount of one-quarter of one percent (0.25%). If
the contracting entity takes a discount, and the payment is received by the County less than
20 days before the payment due date, County staff shall immediately notify the contracting
entity by telephone that the discount should not have been taken and that the balance is due
by the original payment due date.
If the balance is not received by the County in accordance with the dates as specified in
Section VII, applicable late charges shall be calculated on the balance due.
ATTACHMENT 7 - Page 29 of 34
Page 4 of 4
IX. DEFERRED REVENUE
At fiscal year end, any portion of revenue invoiced (not necessarily received) during the fiscal
year being closed out that represents charges or prepayment for materials and/or services
for the upcoming fiscal year shall be reclassified from a revenue account to a deferred
revenue account (liability). In the new fiscal year the deferred revenue shall be reclassified
to a revenue account. (EXAMPLE: On June 1, 19X1, a city is invoiced $48,000 which
represents charges for the 12-month period June 1, 19X1 to May 31, 19X2. The amount to
be reclassified to deferred revenue would be $44,000, representing 11/12ths of the total
amount. In July 19X1, the $44,000 would be reclassified to revenue.) Reclassification
entries shall be made by Auditor-Controller Agency Accounting units, or for those
agencies/departments/districts without such a unit, the agency/department/district shall notify
the Auditor-Controller of the amounts to be reclassified.
X. COST RECOVERY
All County agencies/department/districts shall include all costs of providing contracted
services in contract rates. Including all direct costs, allocated indirect costs such as
departmental and County (CWCAP) overhead, and cost of capital financing.
XI. EXISTING CONTRACTS
Billing terms and provisions contained in existing contracting entity agreements (existing as
of the date this policy is approved by the Board of Supervisors) shall remain in effect for the
life of the contract. However, when these existing contracts are renegotiated, they shall
contain the billing provisions as set forth in this policy.
XII. DEVIATIONS FROM POLICY
Deviations from this policy shall be approved by the Board of Supervisors. Proposed
deviations by agencies/departments/districts shall be submitted to the CEO for concurrence
in advance of filing an Agenda Item Transmittal (AIT) with the Clerk of the Board. The CEO,
or his/her designee, shall advise the agency/department/district of approval or disapproval of
the proposed deviations. If a County agency/department/district submits a contract to the
Board of Supervisors for approval, and the billing provisions in the contract deviate from this
policy, the agency/department/district shall specifically advise the Board of Supervisors in
the AIT of the deviation, the reason for the deviation, and of the CEO’s recommendation
relative thereto.
Page 4 of 4
ATTACHMENT 7 - Page 30 of 34
5/7/2020 Rev.
ATTACHMENT E
POLICY FOR DISTRIBUTION OF FORFEITED AND SEIZED ASSETS
BACKGROUND
The Orange County Sheriff’s Department provides contract law enforcement services to cities in
Orange County. Because of the increased likelihood that contracted patrol or investigation personnel
may become involved in significant narcotic seizures, which could affect law enforcement services
provided by the Sheriff’s Department to contract cities, the following policy is in effect.
CONTRACTED PATROL AND INVESTIGATION OFFICERS
When assets (cash or property) are seized in CITY by contracted patrol or investigation
personnel, and subsequently forfeited to COUNTY’s Sheriff Department, hereinafter referred
to as “SHERIFF”, the forfeited assets shall be shared with CITY as set forth below, for the
purpose of augmenting law enforcement services in CITY, subject to guidelines by the forfeiting
agency of such sharing and use of forfeited assets. A portion of forfeited assets may be
retained by SHERIFF, to pay for departmental expenses not recovered through law
enforcement contracts.
In such cases, pursuant to the forfeiting agency’s guidelines, SHERIFF shall apply to the
forfeiting agency for the return of a share of assets. In his application, SHERIFF shall specify
the percentage of shared assets returned to SHERIFF that will be used to augment law
enforcement services in CITY and the use of said assets by CITY.
In those cases in which assets are seized within CITY by personnel assigned to CITY pursuant
to this Agreement, without the involvement of other law enforcement personnel, and in which
the seizure is a result solely of activities self-initiated by SHERIFF personnel assigned to CITY
or initiated by said personnel in response to calls for service within CITY, SHERIFF shall apply
to have all of the assets used to augment CITY law enforcement services.
In those cases in which SHERIFF personnel assigned to CITY pursuant to this Agreement play
an ancillary role in a seizure or in which other law enforcement personnel are involved in a
seizure, SHERIFF shall determine the percentage of the total forfeited assets for which he will
apply to augment CITY’s law enforcement services. This determination will be based on the
circumstances of the seizure, including the pro-rata involvement of all personnel, including
those assigned to CITY.
Each seizure will be evaluated on an individual and independent basis, and said evaluations
will be available for review to CITY’s manager. Examples of those incidents which would be
evaluated as set forth in this section include situations in which a contract patrol deputy
provides uniformed backup at a SHERIFF’s Narcotic Bureau search warrant location or in
which contract investigators participate in the service of a search warrant that was initiated by
non-contract law enforcement personnel.
Assets (cash or property) that are returned to SHERIFF by the forfeiting agency with the
understanding that they will be used to augment CITY law enforcement services shall be used
by CITY and SHERIFF only for such purposes. If the forfeiting agency attaches additional or
more specific conditions to the use of said assets, CITY and SHERIFF shall also abide by
those conditions. SHERIFF and CITY’s manager shall determine the specific use of said
assets within the conditions imposed by the forfeiting agency.
ATTACHMENT 7 - Page 31 of 34
,, ATTACHMENT F
RESOLUTION NO. 00-7-18-4
ORANGE COUNTY SHERIFFS DEPARTMENT TRAFFIC VIOLATOR
APPREHENSION PROGRAM
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO. CALIFORNIA, AUTHORIZING PARTICIPATION IN THE
ORANGE COUNTY SHERIFFS DEPARTMENT TRAFFIC VIOLATOR
APPREHENSION PROGRAM
WHEREAS, the City of San Juan Capistrano contracts with the Orange
County Sheriffs Department for law enforcement services; and,
WHEREAS, as a contract City, San Juan Capistrano is eligible to participate
in the County's new Traffic Violator Apprehension Program: and,
WHEREAS, the goals of the Traffic Violator Apprehension Program are to
reduce the number of collisions involving suspended or unlicensed drivers, to reduce the
number of hit and run collisions, to establish a public education program to deter
violators, and to establish a cost recovery system to pay for continued enforcement;
and, ·
WHEREAS, the Traffic Violator Apprehension Program is funded by a
Traffic Safety Grant from the state of California and on-going revenues will be
generated from the collection of vehicle impound fees within the unincorporated
areas of the County and participating cities that contract for law enforcement services
with the Orange County Sheriffs Department; and,
WHEREAS, the County Board of Supervisors has established a fee of $50
for each vehicle towed/stored/impounded as a result of negligent operation of a vehicle and
a $152 fee for each vehicle impounded for 30 days; based on the actual administrative
costs for the identification and apprehension of drivers with suspended or revoked
licenses or unlicensed motorists; and,
WHEREAS, all of the impound fees will be collected by the County and
deposited into a Traffic Violator Apprehension Fund for use by this program exclusively.
NOW, THEREFORE,BE IT RESOLVED, that the City Council of the City of
San Juan Capistrano does hereby resolve, determine and order as follows:
SECTION 1.Authorize the City of San Juan Capjstrano to participate in the
Traffic Violator Apprehension Fund; and,
-1-
·--
ATTACHMENT 7 - Page 32 of 34
SECTION 2. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 18th day of July, 2000.
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF ORANGE )ss
CITY OF SAN JUAN CAPISTRANO )
I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano,
California, DO HEREBY CERTIFY that the foregoing Is a true and correct copy of
Resolution No. 00-7-18-4, adopted by the City Council of the City of San Juan
Capistrano, California, at a regular meeting thereof held on the 18thday of July, 2000, by
the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members Bathgate, Greiner, llart, Swerdlin
and Mayor T Campbell
None
None
None
(SEAL)
-2-
OlLEAWeeM: AYOR
ATTACHMENT 7 - Page 33 of 34
OCSD
BUDGET
USE ONLY R E Q U E S T CERTIFICATION A P P R O V A L S ORANGE COUNTY SHERIFF-CORONER
TRAFFIC VIOLATOR APPREHENSION PROGRAM
CONTRACT CITY
Participating City Request to Purchase From the TVA in FY Date
APPLICABILTY
QUANTITY ITEM DESCRIPTION TO TVA PROGRAM ESTIMATED COST
THE CITY CERTIFIES THAT THE EQUIPMENT PURCHASED BY CITY AND TO BE REIMBURSED BY PROGRAM FUNDS
WILL BE USED FOR ITS ENTIRE USEFUL LIFE EXCLUSIVELY FOR THE PURPOSES OF THE TRAFFIC VIOLATOR
APPREHENSION PROGRAM
CITY MANAGER REQUEST:
Printed Name
Signature: DATE
Recommended For Approval
CITY POLICE SERVICES CHIEF MANAGER – TVA PROGRAM
ORANGE COUNTY SHERIFF-CORONER DEPARTMENT ATTACHMENT G ATTACHMENT 7 - Page 34 of 34
1
PSA – Interwest June 2020
CITY OF SAN JUAN CAPISTRANO
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of February 1, 2020 by and between the City
of San Juan Capistrano, a municipal corporation organized and operating under the laws of the
State of California with its principal place of business at 32400 Paseo Adelanto, San Juan
Capistrano, CA 92675 (“City”), and Interwest Consulting Group, Inc., a Corporation with its
principal place of business at 15140 Transistor Lane, Huntington Beach, CA, 92649 (hereinafter
referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party”
and collectively as “Parties” in this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional
services for the following project:
Interim Community Services Director services, including handling COVID-19 impacts (hereinafter
referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such
services.
C. The Parties desire by this Agreement to establish the terms for City to retain
Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services and Term.
Consultant shall provide the City with the services described in the Scope of Services
attached hereto as Exhibit “A.”
The term of the agreement shall be from February 1, 2020, through June 30, 2021.
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit “B.”
b. In no event shall the total amount paid for services rendered by Consultant
under this Agreement exceed the sum of $185,000 (one-hundred-eight-five-thousand dollars).
Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed
description of the work performed. Payments to Consultant for work performed will be made on
a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations
with the other party indicate that a change is warranted, it shall be processed in the following
manner: a letter outlining the changes shall be forwarded to the City by Consultant with a
ATTACHMENT 8 - Page 1 of 14
2
PSA – Interwest June 2020
statement of estimated changes in fee or time schedule. An amendment to this Agreement shall
be prepared by the City and executed by both Parties before performance of such services, or
the City will not be required to pay for the changes in the scope of work. Such amendment shall
not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs
incurred shall be maintained by Consultant and made available at all reasonable times during the
contract period and for four (4) years from the date of final payment under the contract for
inspection by City.
5. Time of Performance.
Consultant shall perform its services in a prompt and timely manner and shall commence
performance upon receipt of written notice from the City to proceed (“Notice to Proceed”).
Consultant shall complete the services required hereunder on September 30, 2022, unless
extended by mutual agreement of the Parties. The Notice to Proceed shall set forth the date of
commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for
delays in performance caused by circumstances beyond the reasonable control of the non-
performing party. For purposes of this Agreement, such circumstances include but are not limited
to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil
disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or
judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
describing the circumstances preventing continued performance and the efforts being made to
resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local government, including Cal/OSHA requirements.
b. If required, Consultant shall assist the City, as requested, in obtaining and
maintaining all permits required of Consultant by federal, state and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of
hazardous and toxic substances spilled as a result of his or her services or operations performed
under this Agreement.
ATTACHMENT 8 - Page 2 of 14
3
PSA – Interwest June 2020
8. Standard of Care
Consultant’s services will be performed in accordance with generally accepted
professional practices and principles and in a manner consistent with the level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or
interest in this Agreement without the written consent of the City, which may be withheld for any
reason. Any attempt to so assign or so transfer without such consent shall be void and without
legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement. Nothing contained
herein shall prevent Consultant from employing independent associates, and subconsultants as
Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Consultant
Consultant is retained as an independent contractor and is not an employee of City. No
employee or agent of Consultant shall become an employee of City. The work to be performed
shall be in accordance with the work described in this Agreement, subject to such directions and
amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City it has secured all insurance required under this section. In
addition, Consultant shall not allow any subcontractor to commence work on any subcontract until
it has secured all insurance required under this section.
a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance
of all work under this Agreement, in amounts not less than specified herein, Commercial General
Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at
least as broad as the following:
(1) Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage
for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7) Contractual Liability with respect to this Contract
(8) Broad Form Property Damage
ATTACHMENT 8 - Page 3 of 14
4
PSA – Interwest June 2020
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured
against another; (3) products/completed operations liability; or (4) contain any other exclusion
contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status using ISO endorsement forms CG 20 10
10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and
property damage including coverage for owned, non-owned and hired vehicles, in a form and with
insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status.
(iv) Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section
3700 of the California Labor Code which requires every employer to be insured against liability
for workers’ compensation or to undertake self-insurance in accordance with the provisions of
that code, and he/she will comply with such provisions before commencing work under this
Agreement.
(ii) To the extent Consultant has employees at any time during the term
of this Agreement, at all times during the performance of the work under this Agreement, the
Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
“Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of
California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period
required by this Agreement, workers’ compensation coverage of the same type and limits as
specified in this section.
ATTACHMENT 8 - Page 4 of 14
5
PSA – Interwest June 2020
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall
maintain professional liability or Errors and Omissions insurance appropriate to its profession, in
a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and
shall be written on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Consultant. “Covered Professional Services” as designated in the policy must
specifically include work performed under this Agreement. The policy must “pay on behalf of” the
insured and must include a provision establishing the insurer's duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/$2,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and
property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence
of insurance from an insurer or insurers certifying to the coverage of all insurance required
herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent)
signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or
equivalent), together with required endorsements. All evidence of insurance shall be signed by
a properly authorized officer, agent, or qualified representative of the insurer and shall certify the
names of the insured, any additional insureds, where appropriate, the type and amount of the
insurance, the location and operations to which the insurance applies, and the expiration date of
such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement, except that the Consultant
ATTACHMENT 8 - Page 5 of 14
6
PSA – Interwest June 2020
shall provide at least ten (10) days prior written notice of cancellation of any such policy due to
non-payment of premium. If any of the required coverage is cancelled or expires during the term
of this Agreement, the Consultant shall deliver renewal certificate(s) including the General
Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective
date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy
shall each contain a provision stating that Consultant’s policy is primary insurance and that any
insurance, self-insurance or other coverage maintained by the City or any named insureds shall
not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the
effective date of this Agreement. Consultant shall maintain such coverage continuously for a
period of at least three years after the completion of the work under this Agreement. Consultant
shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced
past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the
policy is replaced by another claims-made policy with a retroactive date subsequent to the
effective date of this Agreement.
(iv) All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its
officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or
others providing insurance evidence in compliance with these specifications to waive their right
of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and
shall require similar written express waivers and insurance clauses from each of its
subconsultants.
(v) The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City
and shall not preclude the City from taking such other actions available to the City under other
provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VII and admitted to transact in the
business of insurance in the State of California, or otherwise allowed to place insurance
through surplus line brokers under applicable provisions of the California Insurance Code
or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is not
intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise
assumed by the Consultant pursuant to this Agreement, including but not limited to, the
provisions concerning indemnification.
ATTACHMENT 8 - Page 6 of 14
7
PSA – Interwest June 2020
(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have provided
evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or
subconsultants shall be endorsed to name the City as an additional insured using ISO form CG
20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant,
City may approve different scopes or minimum limits of insurance for particular subcontractors
or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend, with counsel
of City’s choosing and at Consultant’s own cost, indemnify and hold the City, its officials, officers,
employees, agents and volunteers free and harmless from any and all claims, demands, causes
of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees,
settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including
wrongful death, (collectively, “Claims’) in any manner arising out of, pertaining to, or incident to
any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers,
employees, subcontractors, consultants or agents in connection with the performance of the
Consultant’s services, the Project or this Agreement, including without limitation the payment of
all consequential damages, expert witness fees and attorneys’ fees and other related costs and
expenses. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil
Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code
Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness,
or willful misconduct of the Consultant. Consultant's obligation to indemnify shall not be restricted
to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or
volunteers.
b. Additional Indemnity Obligations. Consultant shall defend, with counsel of
City’s choosing and at Consultant’s own cost, expense and risk, any and all Claims covered by
this section that may be brought or instituted against the City, its officials, officers, employees,
agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may
be rendered against the City, its officials, officers, employees, agents or volunteers as part of any
such claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of
any settlement paid by the City, its officials, officers, employees, agents or volunteers as part of
any such claim, suit, action or other proceeding. Such reimbursement shall include payment for
the City's attorney's fees and costs, including expert witness fees. Consultant shall reimburse the
ATTACHMENT 8 - Page 7 of 14
8
PSA – Interwest June 2020
City, its officials, officers, employees, agents and volunteers, for any and all legal expenses and
costs incurred by each of them in connection therewith or in enforcing the indemnity herein
provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if
any, received by the City, its officials, officers, employees, agents and volunteers.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections
1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the
performance of other requirements on certain “public works” and “maintenance” projects. If the
services are being performed as part of an applicable “public works” or “maintenance” project, as
defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant
agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend,
indemnify and hold the City, its officials, officers, employees and agents free and harmless from
any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to
comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all
subconsultants to comply with all California Labor Code provisions, which include but are not
limited to prevailing wages, employment of apprentices, hours of labor and debarment of
contractors and subcontractors.
b. If the services are being performed as part of an applicable “public works”
or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the
Consultant and all subconsultants performing such Services must be registered with the
Department of Industrial Relations. Consultant shall maintain registration for the duration of the
Project and require the same of any subconsultants, as applicable. This Project may also be
subject to compliance monitoring and enforcement by the Department of Industrial Relations. It
shall be Consultant’s sole responsibility to comply with all applicable registration and labor
compliance requirements.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements
and restrictions of state and federal law respecting the employment of undocumented aliens,
including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended
from time to time, and shall require all subconsultants and sub-subconsultants to comply with the
same.
15. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be
brought in a state or federal court situated in the County of Orange, State of California.
16. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work
under this Agreement by giving thirty (30) calendar days written notice to Consultant. In such
event, City shall be immediately given title and possession to all original field notes, drawings and
specifications, written reports and other documents produced or developed for that portion of the
work completed and/or being abandoned. City shall pay Consultant the reasonable value of
services rendered for any portion of the work completed prior to termination. If said termination
ATTACHMENT 8 - Page 8 of 14
9
PSA – Interwest June 2020
occurs prior to completion of any task for the Project for which a payment request has not been
received, the charge for services performed during such task shall be the reasonable value of
such services, based on an amount mutually agreed to by City and Consultant of the portion of
such task completed but not paid prior to said termination. City shall not be liable for any costs
other than the charges or portions thereof which are specified herein. Consultant shall not be
entitled to payment for unperformed services, and shall not be entitled to damages or
compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under
this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial
failure by City to perform in accordance with the terms of this Agreement through no fault of
Consultant.
17. Documents. Except as otherwise provided in “Termination or Abandonment,”
above, all original field notes, written reports, Drawings and Specifications and other documents,
produced or developed for the Project shall, upon payment in full for the services described in this
Agreement, be furnished to and become the property of the City.
18. Organization
Consultant shall assign Mohammad Ahmed as Project Manager. The Project Manager
shall not be removed from the Project or reassigned without the prior written consent of the City.
19. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described
above.
20. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given
or delivered by depositing the same in any United States Post Office, certified mail, return receipt
requested, postage prepaid, addressed to:
CITY:
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Charlie View, Assistant City Manager
CONSULTANT:
Jim Ross, Principal-in-Charge
15140 Transistor Lane
Huntington Beach, CA 92649
and shall be effective upon receipt thereof.
21. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other
than the City and the Consultant.
ATTACHMENT 8 - Page 9 of 14
10
PSA – Interwest June 2020
22. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry, sex, age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
23. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each party acknowledges that no representations,
inducements, promises or agreements have been made by any person which are not incorporated
herein, and that any other agreements shall be void. This Agreement may not be modified or
altered except in writing signed by both Parties hereto. This is an integrated Agreement.
24. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the provisions unenforceable, invalid or illegal.
25. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in
interest, executors, administrators and assigns of each party to this Agreement. However,
Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted assignment
without such consent shall be invalid and void.
26. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party,
unless such waiver is specifically specified in writing.
27. Time of Essence
Time is of the essence for each and every provision of this Agreement.
28. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with
this Project or other projects.
29. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or
person, other than a bona fide employee working solely for Consultant, to solicit or secure this
Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
ATTACHMENT 8 - Page 10 of 14
11
PSA – Interwest June 2020
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
ATTACHMENT 8 - Page 11 of 14
12
PSA – Interwest June 2020
SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF SAN JUAN CAPISTRANO
AND INTERWEST CONSULTING GROUP, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
CITY OF SAN JUAN CAPISTRANO INTERWEST CONSULTING GROUP, INC.
By: By:
Ben Siegel
City Manager Its:
Printed Name:
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
ATTACHMENT 8 - Page 12 of 14
13
PSA – Interwest June 2020
EXHIBIT A
Scope of Services
Interwest will provide the City with an individual who has the requisite background and
experience to serve in the capacity of Interim Community Services Director.
ATTACHMENT 8 - Page 13 of 14
14
PSA – Interwest June 2020
EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice City monthly, at an hourly rate of $160. Consultant will include with each
invoice a report that indicates the work performed. Consultant will inform City regarding any out-
of-scope work being performed by Consultant, and said work that results in additional
compensation to Consultant must be agreed to beforehand by City.
ATTACHMENT 8 - Page 14 of 14
SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF ORANGE
AND THE CITY OF SAN JUAN CAPISTRANO FOR CORONAVIRUS
RELIEF FUNDS FOR ELIGIBLE EXPENSES INCURRED BY THE CITY
This Subrecipient Agreement (the “Agreement”) is made and entered into by and
between the County of Orange, a political subdivision of the State of California,
hereinafter referred to as “County,” and the City of San Juan Capistrano, a municipal
corporation, hereafter referred to as “Subrecipient,” with the County and
Subrecipient referred to as “Party,” or collectively as “Parties.”
WHEREAS, on February 26, 2020, the County Health Officer declared a local
health emergency based on an imminent and proximate threat to public health from
the introduction of a novel coronavirus (named “COVID-19”) in Orange County (the
“COVID-19 Emergency”); and
WHEREAS, on March 2, 2020, the Board of Supervisors adopted Resolution
No. 2020-11 ratifying the local health emergency declared by the County’s Health
Officer; and
WHEREAS, on March 4, 2020, the Governor of the State of California
declared a State of Emergency to exist in California as a result of the threat of
COVID-19; and
WHEREAS, on March 13, 2020, the President of the United States issued a
Proclamation on Declaring a National Emergency Concerning the COVID-19
Outbreak; and
WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act
was passed by Congress and signed into law by the President of the United States
on March 27th, 2020; and
WHEREAS, the CARES Act established the Coronavirus Relief Fund and the
County received an allocation of funds from the Coronavirus Relief Fund under
section 601(a) of the Social Security Act, as added by section 5001 of the CARES
Act; and
WHERAS, the CARES Act provides that payments from the Coronavirus
Relief Fund may only be used to cover costs that (1) are necessary expenditures
incurred due to the public health emergency with respect to the COVID–19; (2) were
not accounted for in the budget most recently approved as of March 27, 2020 (the
ATTACHMENT 9 - Page 1 of 10
date of enactment of the CARES Act) for the State or local government; and (3) were
incurred during the period that begins on March 1, 2020, and ends on December 30,
2020; and
WHEREAS, the Department of Treasury has issued guidance that the
County may transfer funds to a unit of government within its borders provided that
the transfer qualifies as a necessary expenditure incurred due to the public health
emergency and meets the other criteria of section 601(d) of the Social Security Act;
and
WHEREAS, the Orange County Board of Supervisors has authorized the
distribution of $26 million in funds it received from the Coronavirus Relief Fund to
Orange County cities based on the 2010 population figures provided by the United
States Census Bureau; and
WHEREAS, in order to provide funds for the Subrecipient to pay necessary
expenditures it has or will incur due to the COVID-19 public health emergency, the
Parties have agreed that the County shall transfer the grant amount described
herein to Subrecipient.
NOW, THEREFORE, the Parties mutually agree as follows:
1. TERM OF AGREEMENT. The term of this Agreement begins on the
date when fully executed by the Parties, and terminates on June 30, 2021, or when
all of the Parties’ obligations under this Agreement are fully satisfied, whichever
occurs earlier.
2. USE OF GRANT AMOUNT.
a. Subrecipient shall use the grant amount provided under this
Agreement to pay for Eligible Expenses that: (1) are necessary expenditures
incurred due to the public health emergency with respect to COVID-19; (2)
were not accounted for in the budget most recently approved by Subrecipient
as of March 27, 2020; and (3) were incurred during the period that begins on
March 1, 2020, and ends on December 30, 2020.
b. The term “Eligible Expenses,” as used in this Agreement, shall
mean expenses incurred and paid for by Subrecipient that fall within the
following eight categories:
(1) Expenses for acquisition and distribution of medical and
protective supplies, including sanitizing products and personal
ATTACHMENT 9 - Page 2 of 10
protective equipment, for medical personnel, police officers, direct
service providers for older adults and individuals with disabilities in
community settings, and other public health or safety workers in
connection with the COVID-19 public health emergency.
(2) Unemployment insurance costs incurred by the
Subrecipient related to the COVID-19 public health emergency if such
costs will not be reimbursed by the federal government pursuant to the
CARES Act or otherwise.
(3) Payroll expenses for Subrecipient’s public safety, human
services employees whose services are substantially dedicated to
mitigating or responding to the COVID-19 public health emergency.
(4) Public health expenses to improve telework capabilities
for Subrecipient’s employees to enable compliance with COVID-19
public health precautions.
(5) Public health expenses for disinfection of public areas and
other facilities, e.g., nursing homes, in response to the COVID-19
public health emergency.
(6) Costs related to modification of Subrecipient offices and
facilities to mitigate COVID-19-related threats to public health and
safety.
(7) Expenses for care for homeless populations provided to
mitigate COVID-19 effects and enable compliance with COVID-19
public health precautions.
(8) FEMA cost share requirements under the Stafford Act.
c. The following is a nonexclusive list of expenditures that shall
not constitute Eligible Expenses payable from the grant amount:
(1) Payroll expenses for Subrecipient’s public health or health
care employees, including any employee authorized to act as a local
health officer pursuant to Sections 101040, 101085, 101460, 101470 or
120175 of the California Health and Safety Code.
(2) Damages covered by insurance.
ATTACHMENT 9 - Page 3 of 10
(3) Payroll or benefits expenses for employees whose work
duties are not substantially dedicated to mitigating or responding to
the COVID-19 public health emergency.
(4) Expenses that have been or will be reimbursed under any
federal program, such as the reimbursement by the federal
government pursuant to the CARES Act of contributions by States to
State unemployment funds.
(5) Reimbursement to donors for donated items or services.
(6) Workforce bonuses other than hazard pay or overtime.
(7) Severance pay.
(8) Legal settlements.
d. Subrecipient must utilize the grant amount in accordance with
all Federal and State laws, including but not limited to 42 U.S.C. § 801,
subsection (d), and all applicable regulations and guidelines, including
guidance issued by the Department of Treasury regarding costs that are
payable from Coronavirus Relief Funds, which includes but is not limited to
Guidance for State, Territorial, Local, and Tribal Governments dated April
22, 2020 (Exhibit A) and Coronavirus Relief Fund Frequently Asked
Questions Updated as of May 28, 2020 (Exhibit B).
3. PAYMENT OF GRANT AMOUNT
a. The County shall pay Subrecipient a grant amount of
$313,613.69 within 10 business days of the full execution of this Agreement.
All of Subrecipient’s expenditures of the grant amount must be for Eligible
Expense as described in Paragraph 2 of this Agreement. The grant amount
represents the amount allocated to Subrecipient based on population
pursuant to the authority delegated by the Board of Supervisors to the
County Executive Officer on May 19, 2020.
b. It is understood that the County makes no commitment to fund
this Agreement beyond the terms set forth herein.
c. If Subrecipient has not spent any portion of the grant amount it
has received under this Agreement to cover Eligible Expenses by December
ATTACHMENT 9 - Page 4 of 10
30, 2020, Subrecipient shall return to the County by February 1, 2021 the
amount remaining unspent as of December 30, 2020.
4. STATUTES AND REGULATIONS APPLICABLE TO GRANT.
Subrecipient must comply with all applicable requirements of State, Federal, and
County of Orange laws, executive orders, regulations, program and administrative
requirements, policies and any other requirements governing this Agreement.
Subrecipient must comply with applicable State and Federal laws and regulations
pertaining to labor, wages, hours, and other conditions of employment. Subrecipient
must comply with new, amended, or revised laws, regulations, and/or procedures that
apply to the performance of this Agreement. These requirements include, but are not
limited to:
a. Office of Management and Budget (OMB) Circulars.
Subrecipient must comply with OMB Circulars, as applicable: OMB Circular
A-21 (Cost Principles for Educational Institutions); OMB Circular A-87 (Cost
Principles for State, Local, and Indian Tribal Governments); OMB Circular
A-102 (Grants and Cooperative Agreements with State and Local
Governments); Common Rule, Subpart C for public agencies or OMB Circular
A-110 (Uniform Administrative Requirements for Grants and Other
Agreements with Institutions of Higher Education, Hospitals and Other Non-
Profit Organizations); OMB Circular A-122 (Cost Principles for Non-Profit
Organizations); OMB Circular A-133 (Audits of States, Local Governments,
and Non-Profit Organizations.
b. Single Audit Act. Since Federal funds are used in the
performance of this Agreement, Subrecipient must, as applicable, adhere to
the rules and regulations of the Single Audit Act (31 USC Sec. 7501 et seq.),
OMB Circular A-133 and any administrative regulation or field memoranda
implementing the Act.
c. Political Activity Prohibited. None of the funds, materials,
property or services provided directly or indirectly under this Agreement may
be used for any partisan political activity, or to further the election or defeat
of any candidate for public office. Funds provided under this Agreement may
not be used for any purpose designed to support or defeat any pending
legislation or administrative regulation.
5. COMPLIANCE WITH GRANT REQUIREMENTS. To obtain the grant
funds, the Department of the Treasury required an authorized representative of the
County to agree to certain promises regarding the way the grant funds would be
ATTACHMENT 9 - Page 5 of 10
spent. This certification is attached hereto as Exhibit C. By signing this certification,
the County made material representations to the Department of Treasury in order to
receive payments from the Department of Treasury pursuant to section 601(b) of the
Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and
Economic Security Act, Pub. L. No. 116-136, div. A, Title V (Mar. 27, 2020). In
accordance with Paragraph 11, Subrecipient agrees to indemnify, defend, and hold
harmless the County of Orange for any sums the State or Federal government
contends or determines Subrecipient used in violation of the certification.
Subrecipient shall immediately return to the County any funds the County or any
responsible State or Federal agency, including the Department of Treasury,
determines the Subrecipient has used in a manner that is inconsistent with
Paragraph 2 of this Agreement. The provisions of this paragraph shall survive
termination of this Agreement.
6. REPORTS.
a. Progress Report. On October 1, 2020, Subrecipient shall provide
a report to the County that shall: (1) identify the Eligible Expenses paid from
the grant amount as of September 15, 2020; (2) demonstrate how
Subrecipient used the grant amount consistent with the use requirements of
Paragraph 2; and (3) identify the balance of the grant amount that
Subrecipient has not spent.
b. Final Report. Upon the earlier of Subrecipient’s expenditure of
the balance of the grant amount or January 15, 2021, Subrecipient shall
provide a report to the County that shall: (1) identify the Eligible Expenses
paid from the grant amount as of December 30, 2020; (2) demonstrate how
Subrecipient used the grant amount consistent with the use requirements of
Paragraph 2; and (3) identify the balance of the grant amount that
Subrecipient has not spent, if any.
c. The Subrecipient shall provide a certification signed by its chief
executive officer with each report required under this Paragraph 6 that the
statements contained in the report are true and that the expenditures
described in the report comply with the uses permitted under Paragraph 2.
d. Subrecipient shall maintain supporting documentation for the
reports required by this Paragraph 6 consistent with the requirements of
Paragraph 7.
ATTACHMENT 9 - Page 6 of 10
7. RECORDS MAINTENANCE. Records, in their original form, must be
maintained in accordance with requirements prescribed by the County with respect
to all matters specified in this Agreement. Original forms are to be maintained on file
for all documents specified in this Agreement. Such records must be retained for a
period four (4) years after termination of this Agreement and after final disposition
of all pending matters. “Pending matters” include, but are not limited to, an audit,
litigation or other actions involving records. Records, in their original form pertaining
to matters covered by this Agreement, must at all times be retained within the
County of Orange unless authorization to remove them is granted in writing by the
County.
8. RECORDS INSPECTION. At any time during normal business hours
and as often as either the County, Inspector General acting pursuant to the Inspector
General Act of 1978, or the Auditor General of the State of California may deem
necessary, Subrecipient must make available for examination all of its records with
respect to all matters covered by this Agreement. The County, Inspector General, and
the Auditor General of the State of California each have the authority to audit,
examine and make excerpts or transcripts from records, including all Subrecipient's
invoices, materials, payrolls, records of personnel, conditions of employment and
other data relating to all matters covered by this Agreement. Subrecipient agrees to
provide any reports requested by the County regarding performance of this
Agreement. With respect to inspection of Subrecipient’s records, the County may
require that Subrecipient provide supporting documentation to substantiate
Subrecipient’s expenses with respect to the Subrecipient’s use or expenditure of the
grant amount.
9. INDEPENDENT CONTRACTOR. The Subrecipient shall be considered
an independent contractor and neither the Subrecipient, its employees, nor anyone
working under the Subrecipient shall be considered an agent or an employee of
County. Neither the Subrecipient, its employees nor anyone working under the
Subrecipient shall qualify for workers’ compensation or other fringe benefits of any
kind through County.
10. PERMITS, LICENSES, APPROVALS, AND LEGAL OBLIGATIONS.
Subrecipient shall be responsible for obtaining any and all permits, licenses, and
approvals required for performing any work under this Agreement. Subrecipient
shall be responsible for observing and complying with any applicable Federal, State,
or local laws, or rules or regulations affecting any such work. Subrecipient shall
provide copies of permits and approvals to the County upon request.
ATTACHMENT 9 - Page 7 of 10
11. INDEMNITY. The Subrecipient agrees to indemnify, defend with
counsel approved in writing by County, and hold County, its elected and appointed
officials, officers, employees and agents and those special districts and agencies which
County’s Board of Supervisors acts as the governing Board harmless from any claims,
demands or liability of any kind or nature, including but not limited to personal injury
or property damage, arising from or related to the Subrecipient’s receipt of the grant
amount under this Agreement, including any claims that the grant amount paid by
the County under this Agreement were not used consistent with the restrictions on
the use of Coronavirus Relief Funds (42 U.S.C. § 801) and the regulations and
guidance issued by the Department of Treasury regarding the use of such funds. The
provisions of this paragraph shall survive the termination of this Agreement.
12. NOTICES. Any and all notices, requests demands and other
communications contemplated, called for, permitted, or required to be given
hereunder shall be in writing. Any written communications shall be deemed to have
been duly given upon actual in-person delivery, if delivery is by direct hand, or upon
delivery on the actual day of receipt or no greater than four (4) calendar days after
being mailed by US certified or registered mail, return receipt requested, postage
prepaid, whichever occurs first. The date of mailing shall count as the first day. All
communications shall be addressed to the appropriate party at the address stated
herein or such other address as the parties hereto may designate by written notice
from time to time in the manner aforesaid.
Subrecipient:
Benjamin Siegel
City Manager
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
County:
Frank Kim
County Executive Officer
Hall of Administration
333 W. Santa Ana Blvd., Third Floor
Santa Ana, CA 92701
13. DEFAULTS. Should either Party fail for any reason to comply with the
contractual obligations of this Agreement within the time specified by this
ATTACHMENT 9 - Page 8 of 10
Agreement, the non-breaching Party reserves the right to terminate the Agreement,
reserving all rights under State and Federal law.
14. ATTORNEY FEES. In any action or proceeding to enforce or interpret
any provision of this Agreement, each Party shall bear its own attorney’s fees, costs,
and expenses.
15. ENTIRE CONTRACT: This Agreement contains the entire contract
between the Parties with respect to the matters herein, and there are no restrictions,
promises, warranties or undertakings other than those set forth herein or referred to
herein. No exceptions, alternatives, substitutes or revisions are valid or binding on
the parties unless authorized by the Parties in writing.
16. AMENDMENTS. No alteration or variation of the terms of this
Agreement shall be valid unless made in writing and signed by the parties; no oral
understanding or agreement not incorporated herein shall be binding on either of the
Parties; and no exceptions, alternatives, substitutes or revisions are valid or binding
on County unless authorized by County in writing.
17. COUNTERPARTS. This Agreement may be executed in counterpart
originals, each of which shall be deemed to constitute an original agreement, and all
of which shall constitute one agreement. The execution of one counterpart by any
Party shall have the same force and effect as if that Party had signed all other
counterparts.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement
on the day and year dated below.
CITY OF SAN JUAN CAPISTRANO COUNTY OF ORANGE
A California Municipal Corporation A political subdivision of the State of
California
By: __________________________ By: ___________________________
Benjamin Siegel Michelle Steel, Chairwoman
City Manager
Date: _________________________ Date: ______________________________
ATTACHMENT 9 - Page 9 of 10
ATTEST
By: __________________________
Robin Stieler
Clerk of the Board of Supervisors
County of Orange, California
APPROVED AS TO FORM:
By: ____________________________ By: _________________________________
Mark Servino
City Attorney Supervising Deputy County Counsel
Date: _________________________ Date: _______________________________
ATTACHMENT 9 - Page 10 of 10