20-0505_WEST COAST ARBORISTS, INC._Maintenance Services AgreementCITY OF SAN JUAN CAPISTRANO
MAINTENANCE SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this Sf h day oft , 2020 by and
between the City of San Juan Capistrano, a public agency organized under the laws of the State of
California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA
92675 ("City") and West Coast Arborists, Inc., a Corporation with its principal place of business
at 2200 E. Via Burton, Anaheim, CA 92806 ("Contractor"). City and Contractor are sometimes
individually referred to as "Party" and collectively as "Parties" in this Agreement.
2. RECITALS.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of certain
maintenance services required by the City on the terms and conditions set forth in this Agreement.
Contractor represents that it is experienced in providing Tree Maintenance Services to public
clients, that it and its employees or subcontractors have all necessary licenses and permits to
perform the Services in the State of California, and that is familiar with the plans of City.
Contractor shall not subcontract any portion of the work required by this Agreement, except as
expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain
a provision making them subject to all provisions stipulated in this Agreement.
2.2 Project.
City desires to engage Contractor to render such services for Citywide Tree Maintenance
Services ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to famish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional tree maintenance services necessary for
the Project ("Services"). The Services are more particularly described in Exhibit "A" attached
hereto and incorporated herein by reference. All Services shall be subject to, and performed in
accordance with, this Agreement, the exhibits attached hereto and incorporated herein by
reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The tens of this Agreement shall be from July 1, 2020 to June 30,
2022, unless earlier terminated as provided herein. The City may, in its sole discretion, exercise
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its right to renew this Agreement for two (2) additional two (2) year terms for a total potential
aggregate term of six (6) years. Contractor shall complete the Services within the term of this
Agreement and shall meet any other established schedules and deadlines. The Parties may, by
mutual, written consent, extend the tern of this Agreement if necessary to complete the Services
3.2 Responsibilities of Contractor.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The
Services shall be performed by Contractor or under its supervision. Contractor will determine the
means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Contractor on an independent contractor basis and not as an employee.
Contractor retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on behalf
of Contractor shall also not be employees of City and shall at all times be under Contractor's
exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due
such personnel in connection with their performance of Services under this Agreement and as
required by law. Contractor shall be responsible for all reports and obligations respecting such
additional personnel, including, but not limited to: social security taxes, income tax withholding,
unemployment insurance, disability insurance, and workers' compensation insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously,
within the term of this Agreement, and in accordance with the Schedule of Services set forth in
Exhibit `B" attached hereto and incorporated herein by reference. Contractor represents that it has
the professional and technical personnel required to perform the Services in conformance with
such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall
respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall
provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Contractor shall be subject to the approval of City.
3.2.4 City's Representative. The City hereby designates the Public. Works
Director, or his or her designee, to act as its representative for the performance of this Agreement
("City's Representative"). City's Representative shall have the power to act on behalf of the City
for all purposes under this Agreement. Contractor shall not accept direction or orders from any
person other than the City's Representative or his or her designee.
3.2.5 Contractor's Representative. Contractor hereby designates Lee Miller,
President, or his or her designee, to act as its representative for the performance of this Agreement
("Contractor's Representative"). Contractor's Representative shall have full authority to represent
and act on behalf of the Contractor for all purposes under this Agreement. The Contractor's
Representative shall supervise and direct the Services, using his best skill and attention, and shall
be responsible for all means, methods, techniques, sequences and procedures and for the
satisfactory coordination of all portions of the Services under this Agreement.
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3.2.6 Coordination of Services. Contractor agrees to work closely with City staff
in the performance of Services and shall be available to City's staff, consultants and other staff at
all reasonable times.
3.2.7 Standard of Care: Performance of Employees. Contractor shall perform all
Services under this Agreement in a skillful and competent manner, consistent with the standards
generally recognized as being employed by professionals in the same discipline in the State of
California. Contractor represents and maintains that it is skilled in the professional calling
necessary to perform the Services. Contractor warrants that all employees and subcontractors shall
have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor
represents that it, its employees and subcontractors have all licenses, permits, qualifications and
approvals of whatever nature that are legally required to perform the Services, including any
required business license, and that such licenses and approvals shall be maintained throughout the
term of this Agreement. As provided for in the indemnification provisions of this Agreement,
Contractor shall perform, at its own cost and expense and without reimbursement from the City,
any services necessary to correct errors or omissions which are caused by the Contractor's failure
to comply with the standard of care provided for herein. Any employee of the Contractor or its
sub -contractors who is determined by the City to be uncooperative, incompetent, a threat to the
adequate or timely completion of the Project, a threat to the safety of persons or property, or any
employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be
promptly removed from the Project by the Contractor and shall not be re-employed to perform any
of the Services or to work on the Project.
3.2.8 Period of Performance. Contractor shall perform and complete all Services
under this Agreement within the term set forth in Section 3.1.2 above ("Performance Time").
Contractor shall perform the Services in strict accordance with any completion schedule or Project
milestones described in Exhibits "A" or "B" attached hereto, or which may be provided separately
in writing to the Contractor. Contractor agrees that if the Services are not completed within the
aforementioned Performance Time and/or pursuant to any such completion schedule or Project
milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged
and agreed that the City will suffer damage.
3.2.9 Disputes. Should any dispute arise respecting the true value of any work
done, of any work omitted, or of any extra work which Contractor may be required to do, or
respecting the size of any payment to Contractor during the performance of this Agreement,
Contractor shall continue to perform the Work while said dispute is decided by the City. If
Contractor disputes the City's decision, Contractor shall have such remedies as may be provided
by law.
3.2.10 Laws and Regulations, Employee/Labor Certifications. Contractor shall
keep itself fully informed of and in compliance with all local, state and federal laws, rules and
regulations in any manner affecting the performance of the Project or the Services, including all
Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for
all violations of such laws and regulations in connection with Services. If the Contractor performs
any work knowing it to be contrary to such laws, rules and regulations and without giving written
notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a
public entity of the State of California subject to certain provisions of the Health & Safety Code,
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Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed
that all provisions of the law applicable to the public contracts of a municipality are a part of this
Agreement to the same extent as though set forth herein and will be complied with. These include
but are not limited to the payment of prevailing wages, the stipulation that eight (8) hours' labor
shall constitute a legal day's work and that no worker shall be permitted to work in excess of eight
(8) hours during any one calendar day except as permitted by law. Contractor shall defend,
indemnify and hold City, its officials, officers, employees and agents free and harmless, pursuant
to the indemnification provisions of this Agreement, from any claim or liability arising out of any
failure or alleged failure to comply with such laws, rules or regulations.
3.2.10.1 Employment Eligibility, Contractor. By executing this
Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state
and federal law respecting the employment of undocumented aliens, including, but not limited to,
the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such
requirements and restrictions include, but are not limited to, examination and retention of
documentation confirming the identity and immigration status of each employee of the Contractor.
Contractor also verifies that it has not committed a violation of any such law within the five (5)
years immediately preceding the date of execution of this Agreement, and shall not violate any
such law at any time during the term of the Agreement. Contractor shall avoid any violation of
any such law during the term of this Agreement by participating in an electronic verification of
work authorization program operated by the United States Department of Homeland Security, by
participating in an equivalent federal work authorization program operated by the United States
Department of Homeland Security to verify information of newly hired employees, or by some
other legally acceptable method. Contractor shall maintain records of each such verification, and
shall make them available to the City or its representatives for inspection and copy at any time
during normal business hours. The City shall not be responsible for any costs or expenses related
to Contractor's compliance with the requirements provided for in Section 3.2. 10 or any of its sub-
sections.
3.2.10.2 Employment Eligibility: Subcontractors, Sub -
subcontractors and Consultants. To the same extent and under the same conditions as Contractor,
Contractor shall require all of its subcontractors, sub -subcontractors and consultants performing
any work relating to the Project or this Agreement to make the same verifications and comply with
all requirements and restrictions provided for in Section 3.2.10.1.
3.2.10.3 EmRlloyment Eligibility, Failure to Comely. Each person
executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer
of Contractor, and understands that any of the following shall be grounds for the City to terminate
the Agreement for cause: (1) failure of Contractor or its subcontractors, sub -subcontractors or
consultants to meet any of the requirements provided for in Sections 3.2.10.1 or 3.2.10.2; (2) any
misrepresentation or material omission concerning compliance with such requirements (including
in those verifications provided to the Contractor under Section 3.2.10.2); or (3) failure to
immediately remove from the Project any person found not to be in compliance with such
requirements.
3.2.10.4 Labor Certification. By its signature hereunder, Contractor
certifies that it is aware of the provisions of Section 3700 of the California Labor Code which
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require every employer to be insured against liability for Workers' Compensation or to undertake
self-insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.2.10.5 Equal Opportunity Employment. Contractor represents that
it is an equal opportunity employer and it shall not discriminate against any subcontractor,
employee or applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities
related to initial employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff or termination.
3.2.10.6 Air Quality. Contractor must fully comply with
all applicable laws, rules and regulations in furnishing or using equipment and/or providing
Services, including, but not limited to, emissions limits and permitting requirements imposed by
the California Air Resources Board (CARB). Contractor shall specifically be aware of the CARB
limits and requirements' application to "portable equipment", which definition is considered by
CARB to include any item of equipment with a fuel -powered engine. Contractor shall indemnify
City against any fines or penalties imposed by CARB or any other governmental or regulatory
agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors,
or others for whom Contractor is responsible under its indemnity obligations provided for in this
Agreement.
3.2.10.7 Water Ouality.
(A) Management and Compliance. To the extent applicable,
Contractor's Services must account for, and fully comply with, all local, state and federal laws,
rules and regulations that may impact water quality compliance, including, without limitation, all
applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the
California Porter -Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws,
rules and regulations of the Environmental Protection Agency and the State Water Resources
Control Board; the City's ordinances regulating discharges of storm water; and any and all
regulations, policies, or permits issued pursuant to any such authority regulating the discharge of
pollutants, as that term is used in the Porter -Cologne Water Quality Control Act, to any ground or
surface water in the state.
(B) Liability for Non -Compliance. Failure to comply with the
laws, regulations and policies described in this Section is a violation of law that may subject
Contractor or City to penalties, fines, or additional regulatory requirements. Contractor shall
defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free
and harmless, pursuant to the indemnification provisions of this Agreement, from and against any
and all fines, penalties, claims or other regulatory requirements imposed as a result of Contractor's
non-compliance with the laws, regulations and policies described in this Section, unless such non-
compliance is the result of the sole established negligence, willful misconduct or active negligence
of the City, its officials, officers, agents, employees or authorized volunteers.
(C) Trainine. In addition to any other standard of care
requirements set forth in this Agreement, Contractor warrants that all employees and
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subcontractors shall have sufficient skill and experience to perform the Services assigned to them
without impacting water quality in violation of the laws, regulations and policies described in this
Section. Contractor further warrants that it, its employees and subcontractors will receive adequate
training, as determined by City, regarding the requirements of the laws, regulations and policies
described in this Section as they may relate to the Services provided under this Agreement. Upon
request, City will provide Contractor with a list of training programs that meet the requirements
of this paragraph.
3.2.11 Insurance.
3.2.11.1 Time for Compliance. Contractor shall not commence Work
under this Agreement until it has provided evidence satisfactory to the City that it has secured all
insurance required under this Section. In addition, Contractor shall not allow any subcontractor to
commence work on any subcontract until it has provided evidence satisfactory to the City that the
subcontractor has secured all insurance required under this Section.
3.2.11.2 Minimum Requirements. Contractor shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Contractor, its agents, representatives, employees or subcontractors.
Contractor shall also require all of its subcontractors to procure and maintain the same insurance
for the duration of the Agreement. Such insurance shall meet at least the following minimum levels
of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and
(3) Workers' Compensation and Employer's Liability: Workers' Compensation insurance as
required by the State of California and Employer's Liability Insurance. The policy shall not
contain any exclusion contrary to the Agreement, including but not limited to endorsements or
provisions limiting coverage for (1) contractual liability (including but not limited to ISO CG 24
26 or 2129); or (2) cross liability for claims or suits by one insured against another.
(B) Minimum Limits of Insurance. Contractor shall maintain
limits no less than: (1) General Liability: $5,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with general
aggregate limit is used including, but not limited to, either the general aggregate limit shall apply
separately to this Agreement/location or the general aggregate limit shall be twice the required
occurrence limit; (2) Automobile Liability: $2,000,000 combined single limit for bodily injury and
property damage; and (3) Workers' Compensation and Employer's Liability: Workers'
Compensation limits as required by the Labor Code of the State of California. Employer's
Liability limits of $1,000,000 per accident for bodily injury or disease; and (4) Umbrella or Excess
Liability: $6,000,000 per occurrence and aggregate excess over the primary Commercial General
Liability Insurance and Automobile Liability Insurance policies specified above. Defense costs
shall be paid in addition to the limits.
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(C) Notices: Cancellation or Reduction of Coverage. At least
fifteen (15) days prior to the expiration of any such policy, evidence showing that such insurance
coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled
or materially reduced, Contractor shall, within ten (10) days after receipt of written notice of such
cancellation or reduction of coverage, file with the City evidence of insurance showing that the
required insurance has been reinstated or has been provided through another insurance company
or companies. In the event any policy of insurance required under this Agreement does not comply
with these specifications or is canceled and not replaced, the City has the right but not the duty to
obtain the insurance it deems necessary and any premium paid by the City will be promptly
reimbursed by Contractor or the City may withhold amounts sufficient to pay premium from
Contractor payments. In the alternative, the City may suspend or terminate this Agreement.
(D) Additional Insured. The City of San Juan Capistrano, its
officials, officers, employees, agents, and volunteers shall be named as additional insureds on
Contractor's and its subcontractors' policies of commercial general liability and automobile
liability insurance using the endorsements and forms specified herein or exact equivalents.
3.2.11.3 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Contractor shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall include
or be endorsed (amended) to state that: (l) using ISO CG forms 20 10 and 20 37, or endorsements
providing the exact same coverage, the City of San Juan Capistrano, its officials, officers,
employees, agents, and volunteers shall be covered as additional insured with respect to the
Services or ongoing and complete operations performed by or on behalf of the Contractor,
including materials, parts or equipment furnished in connection with such work; and (2) using ISO
form 20 01, or endorsements providing the exact same coverage, the insurance coverage shall be
primary insurance as respects the City, its officials, officers, employees, agents, and volunteers, or
if excess, shall stand in an unbroken chain of coverage excess of the Contractor's scheduled
underlying coverage. Any excess insurance shall contain a provision that such coverage shall also
apply on a primary and noncontributory basis for the benefit of the City, before the City's own
primary insurance or self-insurance shall be called upon to protect it as a named insured. Any
insurance or self-insurance maintained by the City, its officials, officers, employees, agents, and
volunteers shall be excess of the Contractor's insurance and shall not be called upon to contribute
with it in any way. Notwithstanding the minimum limits set forth in Section 3.2.11.2(B), any
available insurance proceeds in excess of the specified minimum limits of coverage shall be
available to the parties required to be named as additional insureds pursuant to this Section
3.2.11.3(A).
(B) Automobile Liability. The automobile liability policy shall
include or be endorsed (amended) to state that: (1) the City, its officials, officers, employees,
agents, and volunteers shall be covered as additional insureds with respect to the ownership,
operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed
by the Contractor or for which the Contractor is responsible; and (2) the insurance coverage shall
be primary insurance as respects the City, its officials, officers, employees, agents, and volunteers,
or if excess, shall stand in an unbroken chain of coverage excess of the Contractor's scheduled
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underlying coverage. Any insurance or self-insurance maintained by the City, its officials,
officers, employees, agents, and volunteers shall be excess of the Contractor's insurance and shall
not be called upon to contribute with it in any way. Notwithstanding the minimum limits set forth
in Section 3.2.11.2(B), any available insurance proceeds in excess of the specified minimum limits
of coverage shall be available to the parties required to be named as additional insureds pursuant
to this Section 3.2.11.3(B).
(C) Workers' Compensation and Employer's Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officials,
officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy
which arise from work performed by the Contractor.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced
or canceled except after thirty (30) days (10 days for nonpayment of premium) prior written notice
by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply
with reporting or other provisions of the policies, including breaches of warranties, shall not affect
coverage provided to the City, its officials, officers, employees, agents, and volunteers. Any
failure to comply with reporting or other provisions of the policies including breaches of warranties
shall not affect coverage provided to the City, its officials, officers, employees, agents and
volunteers, or any other additional insureds.
3.2.11.4 Separation of Insureds: No Special Limitations: Waiver of
Subrogation. All insurance required by this Section shall contain standard separation of insureds
provisions. In addition, such insurance shall not contain any special limitations on the scope of
protection afforded to the City, its officials, officers, employees, agents, and volunteers. All
policies shall waive any right of subrogation of the insurer against the City, its officials, officers,
employees, agents, and volunteers, or any other additional insureds, or shall specifically allow
Contractor or others providing insurance evidence in compliance with these specifications to waive
their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against
City, its officials, officers, employees, agents, and volunteers, or any other additional insureds, and
shall require similar written express waivers and insurance clauses from each of its subcontractors.
3.2.11.5 Deductibles and Self -Insurance Retentions. Any deductibles
or self-insured retentions must be declared to and approved by the City. Contractor shall guarantee
that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the City, its officials, officers, employees, agents, and
volunteers; or (2) the Contractor shall procure a bond guaranteeing payment of losses and related
investigation costs, claims and administrative and defense expenses.
3.2.11.6 Subcontractor Insurance Requirements. Contractor shall not
allow any subcontractors to commence work on any subcontract relating to the work under the
Agreement until they have provided evidence satisfactory to the City that they have secured all
insurance required under this Section. If requested by Contractor, the City may approve different
scopes or minimum limits of insurance for particular subcontractors. The Contractor and the City
shall be named as additional insureds on all subcontractors' policies of Commercial General
Liability using ISO form 20 38, or coverage at least as broad.
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3.2.11.7 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than ANIII, licensed to do business in California,
and satisfactory to the City.
3.2.11.8 Verification of Coverage. Contractor shall furnish City with
original certificates of insurance and endorsements effecting coverage required by this Agreement
on forms satisfactory to the City. The certificates and endorsements for each insurance policy
shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be
on forms provided by the City if requested. All certificates and endorsements must be received
and approved by the City before work commences. The City reserves the right to require complete,
certified copies of all required insurance policies, at any time.
3.2.11.9 Reporting of Claims. Contractor shall report to the City, in
addition to Contractor's insurer, any and all insurance claims submitted by Contractor in
connection with the Services under this Agreement.
3.2.12 Safe!y. Contractor shall execute and maintain its work so as to avoid injury
or damage to any person or property. In carrying out its Services, the Contractor shall at all times
be in compliance with all applicable local, state and federal laws, rules and regulations, and shall
exercise all necessary precautions for the safety of employees appropriate to the nature of the work
and the conditions under which the work is to be performed. Safety precautions as applicable shall
include, but shall not be limited to: (A) adequate life protection and life saving equipment and
procedures; (B) instructions in accident prevention for all employees and subcontractors, such as
safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures,
trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are
necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the
proper inspection and maintenance of all safety measures.
3.2.13 Reserved.
3.2.14 Accounting Records. Contractor shall maintain complete and accurate
records with respect to all costs and expenses incurred under this Agreement. All such records
shall be clearly identifiable. Contractor shall allow a representative of City during normal business
hours to examine, audit, and make transcripts or copies of such records and any other documents
created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents,
proceedings, and activities related to the Agreement for a period of three (3) years from the date
of final payment under this Agreement.
3.3 Fees and Payments.
3.3.1 Compensation. Contractor shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in
Exhibit "C" attached hereto and incorporated herein by reference. For each applicable fiscal year,
the total compensation shall not exceed unit prices noted in Exhibit "C" nor the total amount
available in the applicable fiscal year operating and capital improvement budget for tree
maintenance services without written approval of City's Public Works Director. Extra Work may
be authorized, as described below, and if authorized, will be compensated at the rates and manner
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set forth in this Agreement. Renewal term extensions, if exercised, may be subject to an
adjustment equal to the All Urban Consumer Price Index (CPI -U) two year average, October to
October.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by Contractor.
The statement shall describe the amount of Services and supplies provided since the initial
commencement date, or since the start of the subsequent billing periods, as appropriate, through
the date of the statement. City shall, within 45 days of receiving such statement, review the
statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any
expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Contractor perform Extra Work. As used herein, "Extra Work" means any work which
is determined by City to be necessary for the proper completion of the Project, but which the parties
did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor
shall not perform, nor be compensated for, Extra Work without written authorization from City's
Representative.
3.3.5 California Labor Code Requirements
a. Contractor is aware of the requirements of California Labor Code
Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the
performance of other requirements on certain "public works" and "maintenance" projects
("Prevailing Wage Laws"). If the Services are being performed as part of an applicable "public
works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total
compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage
Laws. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and
agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any
failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon
the Contractor and all subcontractors to comply with all California Labor Code provisions, which
include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775),
employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code
Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment
of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit
certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4
shall not apply to work performed on a public works project that is exempt pursuant to the small
project exemption specified in Labor Code Section 1771.4.
b. If the Services are being performed as part of an applicable "public
works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the
Contractor and all subcontractors performing such Services must be registered with the
Department of Industrial Relations. Contractor shall maintain registration for the duration of the
Project and require the same of any subcontractors, as applicable. Notwithstanding the foregoing,
the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall
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not apply to work performed on a public works project that is exempt pursuant to the small project
exemption specified in Labor Code Sections 1725.5 and 1771.1.
C. This Agreement may also be subject to compliance monitoring and
enforcement by the Department of Industrial Relations. It shall be Contractor's sole responsibility
to comply with all applicable registration and labor compliance requirements. Any stop orders
issued by the Department of Industrial Relations against Contractor or any subcontractor that affect
Contractor's performance of Services, including any delay, shall be Contractor's sole
responsibility. Any delay arising out of or resulting from such stop orders shall be considered
Contractor caused delay and shall not be compensable by the City. Contractor shall defend,
indemnify and hold the City, its officials, officers, employees and agents free and harmless from
any claim or liability arising out of stop orders issued by the Department of Industrial Relations
against Contractor or any subcontractor.
3.4 Termination of Agreement.
3.4.1 Grounds for Termination. City may, by written notice to Contractor,
terminate the whole or any part of this Agreement at any time and without cause by giving written
notice to Contractor of such termination, and specifying the effective date thereof, at least seven
(7) days before the effective date of such termination. Upon termination, Contractor shall be
compensated only for those Services which have been adequately rendered to City, and Contractor
shall be entitled to no further compensation. Contractor may not terminate this Agreement except
for cause.
3.4.2 Effect of Termination. If this Agreement is terminated as provided herein,
City may require Contractor to provide all finished or unfinished Documents and Data and other
information of any kind prepared by Contractor in connection with the performance of Services
under this Agreement. Contractor shall be required to provide such document and other
information within fifteen (15) days of the request.
3.4.3 Additional Services. In the event this Agreement is terminated in whole or
in part as provided herein, City may procure, upon such terms and in such manner as it may
determine appropriate, services similar to those terminated.
3.5 General Provisions.
3.5.1 Delivery of Notices. All notices permitted or required under this Agreement
shall be given to the respective parties at the following address, or at such other address as the
respective parties may provide in writing for this purpose:
Contractor:
West Coast Arborists, Inc.
2200 E. Via Burton
Anaheim, CA 92806
ATTENTION: Patrick Mahoney
11
61147.02100132890568.1
City:
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
ATTENTION: Public Works Director
Such notice shall be deemed made when personally delivered or when mailed,
forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to
the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual
notice occurred, regardless of the method of service.
3.5.2 Indemnification.
3.5.2.1 Scope of Indemnity. To the fullest extent permitted by law,
Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers
and agents free and harmless from any and all claims, demands, causes of action, costs, expenses,
liability, loss, damage or injury of any kind, in law or equity, to property or persons, including
wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors
or omissions of Contractor, its officials, officers, employees, subcontractors, consultants or agents
in connection with the performance of the Contractor's Services, the Project or this Agreement,
including without limitation the payment of all consequential damages, expert witness fees and
attorneys' fees and other related costs and expenses.
3.5.2.2 Additional Indemnity Obligations. Contractor shall defend, with
Counsel of City's choosing and at Contractor's own cost, expense and risk, any and all claims,
suits, actions or other proceedings of every kind covered by Section 3.5.2.1 that may be brought
or instituted against City or its officials, officers, employees, volunteers and agents. Contractor
shall pay and satisfy any judgment, award or decree that may be rendered against City or its
officials, officers, employees, volunteers and agents as part of any such claim, suit, action or other
proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City or its
officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other
proceeding. Such reimbursement shall include payment for City's attorneys' fees and costs,
including expert witness fees. Contractor shall reimburse City and its officials, officers,
employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of
them in connection therewith or in enforcing the indemnity herein provided. Contractor's
obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be
restricted to insurance proceeds, if any, received by the City, its officials officers, employees,
agents, or volunteers.
3.5.3 Governing Law; Government Code Claim Compliance. This Agreement
shall be governed by the laws of the State of California. Venue shall be in Orange County,
California. In addition to any and all contract requirements pertaining to notices of and requests
for compensation or payment for extra work, disputed work, claims and/or changed conditions,
Contractor must comply with the claim procedures set forth in Government Code sections 900 et
seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent
lawsuit based upon the Government Code claims shall be limited to those matters that remain
unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed
12
61147.021 00\32890568.1
conditions have been followed by Contractor. If no such Government Code claim is submitted, or
if any prerequisite contractual requirements are not otherwise satisfied as specified herein,
Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.
3.5.4 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5.5 City's Right to Employ Other Contractors. City reserves right to employ
other contractors in connection with this Project.
3.5.6 Successors and Assigns. This Agreement shall be binding on the successors
and assigns of the Parties.
3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
3.5.8 Construction: Referencesaptions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any term
referencing time, days or period for performance shall be deemed calendar days and not work days.
All references to Contractor include all personnel, employees, agents, and subcontractors of
Contractor, except as otherwise specified in this Agreement. All references to City include its
officials, officers, employees, agents, and volunteers except as otherwise specified in this
Agreement. The captions of the various articles and paragraphs are for convenience and ease of
reference only, and do not define, limit, augment, or describe the scope, content or intent of this
Agreement.
3.5.9 Amendment: Modification. No supplement, modification or amendment of
this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5. 10 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel or otherwise.
3.5.11 No Third Party Beneficiaries. Except to the extent expressly provided for
in Section 3.5.7, there are no intended third party beneficiaries of any right or obligation assumed
by the Parties.
3.5.12 Invalidity: Severability_. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect,
3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
13
61147.02100\32890568.1
for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. Contractor further
agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic
Interest with the City's Filing Officer as required under state law in the performance of the
Services. For breach or violation of this warranty, City shall have the right to rescind this
Agreement without liability. For the term of this Agreement, no official, officer or employee of
City, during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.14 Cooperation, Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.15 Attorneys' Fees and Costs. If any action in law or equity, including an
action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement,
the prevailing Party shall be entitled to recover from the losing party attorney's fees and costs in
an amount determined to be reasonable by a court of competent jurisdiction.
3.5.16 City to Enter Agreement. Contractor has all requisite power and authority
to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants
that the individuals who have signed this Agreement have the legal power, right, and authority to
make this Agreement and bind each respective Parry.
3.5.17 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.5.18 Entire Agreement. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by both
parties.
3.5.19 Reserved.
[SIGNATURES ON NEXT PAGE1
14
61147.02 1 00\32890568.1
SIGNATURE PAGE FOR MAINTENANCE SERVICES AGREEMENT
BETWEEN THE CITY OF SAN JUAN CAPISTRANO
AND WEST COAST ARBORISTS, INC.
W WITNESS WHEREOF, the Parties have entered into this Agreement as of the
c /6 day ofrkj6t(/ , 2020.
CITY OF SAN JUAN CAPISTRANO
By:
,,Ben j ie el
City anager
ATTEST:
By:L
aria Moms, GClerk
APPROVED AS TO FORM:
By:
City Attorney
WEST COAST ARBORISTS, INC.
0
Its:
Printed Name:
SIGNATURE PAGE FOR MAINTENANCE SERVICES AGREEMENT
BETWEEN THE CITY OF SAN JUAN CAPISTRANO
AND WEST COAST ARBORISTS, INC.
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the
day of , 2020.
CITY OF SAN JUAN CAPISTRANO WEST AST ARBORISTS, INC.
By: By:
Benjamin Siegel
City Manager Its: President
Printed Name: Patrick Mahoney
ATTEST:
By:
Maria Moms, City Clerk
APPROVED AS TO FORM:
By:
City Attorney
61147.@IM12888815.0
Up&e Mxh2019 15
EXHIBIT "A„
SCOPE OF SERVICES
SCOPE OF WORK & GENERAL PROVISIONS
ATTACHMENT 3, PAGE 1 OF 127
CITY OF RANCHO CUCAMONGA
PUBLIC WORKS SERVICES DEPARTMENT
RANCHO
CUCAMONGA
Ke k W z
CITYWIDE TREE MAINTENANCE
AWARD DATE:
Wednesday, December 4, 2019
ATTACHMENT 3, PAGE 2 OF 127
SCOPE OF WORK
Scope of Work Contents:
• Exhibit A — RFP 19/20-007
• Exhibit B — Contractor's proposal, dated July 23, 2019
• Exhibit C — Unit Costs
ATTACHMENT 3, PAGE 3 OF 127
RANCHO
CUCAMONGA
REQUEST FOR PROPOSALS ("RFP") #19/20-007
IdU:1
CITYWIDE TREE MAINTENANCE SERVICES
City of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730
Deadline for Submissions: July 24, 2019 at 3:00 p.m.
ATTACHMENT 3, PAGE 4 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
Table of Contents
1.
OVERVIEW......................................................................................................................................................6
1.1
GENERAL BACKGROUND............................................................................................................................ 6
1.2
PROPOSAL DELIVERY AND SCHEDULE OF EVENTS............................................................................................
6
1.3
DISCREPANCIES OR OMISSIONS...................................................................................................................
7
1.4
CONTINGENCIES.......................................................................................................................................7
1.5
QUESTIONS AND CLARIFICATIONS..............................:.................................................................................
7
1.6
DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................
7
1.7
KNOWLEDGE OF REQUIREMENTS ................ :................................................................................................
8
1.8
RESERVATION OF RIGHTS...........................................................................................................................
S
1.9
CALIFORNIA'S PUBLIC RECORDS ACT............................................................................................................
9
2.
MINIMUM REQUIREMENTS...........................................................................................................................9
2.1
BUSINESS LICENSE....................................................................................................................................
9
2.2
PREVAILING WAGES...............................................................................................................................
10
2.3
REPRESENTATIVES..................................................................................................................................
10
2.4
EMPLOYEE CONDUCT..............................................................................................................................
11
3.
RFP
RESPONSE FORMAT AND SUBMISSION REQUIREMENTS....................................................................11
3.1
COVER LETTER / INTRODUCTION...............................................................................................................
11
3.2
TABLE OF CONTENTS..............................................................................................................................
12
3.3
EXECUTIVE SUMMARY.............................................................................................................................
12
3.4
EXPERIENCE...........................................................................................................................................12
3.5
THIRD -PARTY / SUBCONTRACTORS...........................................................................................................
12
3.6
STAFF BIOGRAPHIES................................................................................................................................
12
3.7
PROPOSAL RESPONSE.............................................................................................................................
13
3.8
NON -DISCLOSURE CONFLICT OF INTEREST..................................................................................................
13
3.9
PROFESSIONAL SERVICE AGREEMENT.........................................................................................................
13
3.10
ACKNOWLEDGEMENT OF INSURANCE.........................................................................................................
13
3.11
ADDENDUM ACKNOWLEDGEMENT............................................................................................................
14
3.13 PARTICIPATION CLAUSE.................................................................................................................................
14
3.14 SIGNATURE OF AUTHORITY............................................................................................................................
14
ATTACHMENT 3, PAGE 5 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
3.15 COMPANY REFERENCES................................................................................................................................. 14
3.16 UNE ITEM PRICING....................................................................................................................................... 15
4. SCOPE OF WORK...........................................................................................................................................15
4.1 GENERAL SCOPE OF WORK...................................................................................................................... 15
4.2 CERTIFICATION & CONTRACTOR'S LICENSE................................................................................................. 16
4.3 BONDS................................................................................................................................................. 16
4.4 SUPERVISION & STAFF............................................................................................................................ 17
4.5
PREVAILING WAGE.................................................................................................................................
17
4.6
APPRENTICESHIP EMPLOYMENT................................................................................................................
18
4.7
COMMUNICATIONS................................................................................................................................
18
4.8
PARKING OF CONTRACTOR'S VEHICLES.......................................................................................................
19
4.9
NON -RESPONSIVENESS OF CONTRACTOR....................................................................................................
19
4.10
SCHEDULING OF WORK...........................................................................................................................
19
4.11
UNDERGROUND SERVICE ALERT................................................................................................................
19
4.12
MEASUREMENT AND PAYMENT................................................................................................................
20
4.13
ESTIMATEDQUANTITIES..........................................................................................................................20
4.14
WORK LISTS..........................................................................................................................................
20
4.15
ELECTRONIC TREE INVENTORY AND WORK SHEETS.......................................................................................
21
4.161
EXAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK.......................................................................
22
4.17
WORK SITES..........................................................................................................................................
22
4.18
DELETIONS............................................................................................................................................
22
4.19
CREW RENTAL.......................................................................................................................................
22
4.20
EMERGENCY RESPONSE WORK SCHEDULE..................................................................................................
23
4.21
SAFETY MEASURES.................................................................................................................................
23
4.22 PRESERVATION OF PROPERTY................................................................................................................... 23
4.23 PRESERVATION OF WILDLIFE.................................................................................................................... 24
4.24 QUALITY OF WORK................................................................................................................................. 24
4.25 DISEASE CONTROL.................................................................................................................................. 24
4.26 REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY........................................................................ 25
ATTACHMENT 3, PAGE 6 OF 127
City of Rancho Cucamonga
Request for Proposals (-RFP-) #19/20-007
for
Citywide Tree Maintenance Services
4.27 CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORM WATER POLLUTION PREVENTION ....................... 25
4.28 PERMITS...............................................................................................................................................25
4.29 WORK AREA TRAFFIC CONTROL................................................................................................................ 25
4.29.1 TRAFFIC CONTROL PERMIT....................................................................................................................... 25
4.29.2 SIGNS, BARRICADES, AND DEUNEATORS.................................................................................................... 25
4.29.3 TRAINING............................................................................................................................................. 26
4.30 PRUNING — GENERAL REQUIREMENTS....................................................................................................... 26
4.31 PRUNING — WORK TYPE DESCRIPTIONS..................................................................................................... 27
4.32 SELECTIVE PRUNING............................................................................................................................... 28
4.35 STAKING ONLY...................................................................................................................................... 30
4.36 STAKE REMOVAL.................................................................................................................................... 30
4.37 REMOVAL OF BRUSH AND DEBRIS............................................................................................................. 31
4.38 TREE WATERING.................................................................................................................................... 31
4.39 ARBORIST SERVICES................................................................................................................................ 31
4.40 MILLING............................................................................................................................................... 31
S. EVALUATION AND VENDOR SELECTION PROCESS......................................................................................31
5.1 INITIAL SCREENING................................................................................................................................. 31
5.2 EVALUATION AcnvmEs.......................................................................................................................... 32
S.3 COST EVALUATION................................................................................................................................. 33
S.S DEMONSTRATIONS/ INTERVIEWS...................................................................................................................... 33
S.6 FINANCIAL DOCUMENTATION........................................................................................................................... 33
5.7 BEST AND FINAL OFFER................................................................................................................................... 34
S.8 VENDOR SELECTION...................................................................................................................................... 34
5.9 LETTER OF INTENT TO AWARD.......................................................................................................................... 34
"EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT .......... 35
"EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY.................................................36
"EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED.............................................................................................37
"EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT.................................................................................................38
"`EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM...................................................................39
ATTACHMENT 3, PAGE 7 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") ##19/20-007
for
Citywide Tree Maintenance Services
"'EXHIBIT F" PARTICIPATION CLAUSE..................................................................................................................40
"EXHIBIT G" SIGNATURE OF AUTHORITY............................................................................................................41
"EXHIBIT H" REFERENCES WORKSHEET ..............................................................................................................42
ATTACHMENT 3, PAGE 8 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #29/20-007
for
Citywide Tree Maintenance Services
1. OVERVIEW
1.1 GENERAL BACKGROUND
The City of Rancho Cucamonga (hereinafter "City") is inviting qualified Vendors to submit a proposal response
for Citywide Tree Maintenance Services in accordance with the minimum Scope of Services indicated herein.
Vendors wishing to participate in the RFP solicitation must be registered as a Vendor on the City Vendor List.
Vendor registration can be accomplished by visiting the City website at www.Citvofrc.us.
Only those responses received from registered Vendors will be accepted. Responses must be submitted by the
named Vendor that has downloaded the RFP; this information is indicated in the bid system and provides the
ability to tabulate the responses in accordance to the named Vendors. Submitting a response under a Vendor
name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive and
disqualify said response from further consideration.
1.2 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS
Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified
in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not
be responsible for any delays by transmission errors.
Schedule of Events
Event Description
Date & Time
Post RFP
May 29, 2019
Questions Due
June 19, 2019
Addendum Issued
June 27,2019
RFP Response Due Date
July 24, 2019
RFP Evaluation Period
TBD
Vendor Interviews / Presentation
TBD
Best and Final Offer (BAFO)
TBD
Letter of Intent to Award
TBD
Contract Award Date
TBD
(The City reserves the right to change schedule of events without prior notice or responsibility to
Vendor.)
ATTACHMENT 3, PAGE 9 OF 127
City of Rancho Cucamonga
Request for Proposals ("W") #19/2G-007
for
Citywide Tree Maintenance Services
1.3 DISCREPANCIES OR OMISSIONS
Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any
part thereof shall submit such questions or concerns in writing electronically via Planet Bids. No responsibility
will be accepted for oral instructions. Addenda issued in correspondence to this RFP shall be considered a part
of this RFP and shall become part of any final Contract that may be derived from this RFP.
1.4 CONTINGENCIES
This RFP should not be considered as a Contract to purchase goods or services but is a Request for Proposal in
accordance with the Terms and Conditions herein and will not necessarily give rise to a Contract. However,
RFP responses should be as detailed and complete as possible to facilitate the formation of a Contract based
on the RFP response(s) that are pursued should the City decide to do so.
Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify
your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified
herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested.
If only one RFP response is received, the City reserves the right to reject the response and re -bid the RFP.
Any Scope of Services, Contingencies, Special Instruction and/or Terms and Conditions applicable to this RFP
and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order (the
"Effective Date"), and shall remain in full force and effect until sixty (60) days after the City has accepted the
work in writing and has made final payment, unless sooner terminated by written agreement signed by both
parties.
1.S QUESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through the City's bid system on or before
XXXXX, 201X by XXXXXXX. Answers and/or clarifications will be provided in the form of an Addendum and will
be posted for download from the City's bid system in accordance with the above "Schedule of Events".
From the issuance date of this RFP until a Vendor is awarded, Vendors are not permitted to communicate with
any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site
visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the designated representative of the
City of Rancho Cucamonga.
1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION
All materials submitted in response to the RFP solicitation will become the property of the City and will be
returned only at the City's option and at the expense of the Vendor submitting the RFP response. A copy of the
RFP response will be retained for official files and become a public record. Any material that a Vendor considers
ATTACHMENT 3, PAGE 10 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP"} #19/20-007
for
Citywide Tree Maintenance services
as confidential but does not meet the disclosure exemption requirements of the California Public Records Act
should not be included in the Vendor's RFP response as it may be made available to the public.
If a Vendor's RFP response contains material noted or marked as confidential and/or proprietary that, in the
City's sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed
pursuant to a written request for public documents. If the City does not consider such material to be exempt
from disclosure, the material may be made available to the public, regardless of the notation or markings. If a
Vendor is unsure if its confidential and/or proprietary material meets disclosure exemption requirements, then
it should not include such information in its RFP response because such information may be disclosed to the
public.
1.7 KNOWLEDGE OF REQUIREMENTS
The Vendor shall carefully review all documents referenced and made a part of the solicitation document to
ensure that all information required to properly respond has been submitted or made available and all
requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or
instructions will be at the Vendor's sole risk.
Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in
this RFP, including any City issued clarifications, modifications, amendments, or addenda. The City will provide
notice of any changes and clarifications to perspective Vendors by way of addenda to the City's website;
however, it is the Vendor's responsibility to ascertain that the RFP response includes all addenda issued prior
to the RFP due date.
1.8 RESERVATION OF RIGHTS
The issuance of this RFP does not constitute an agreement by the City that any contract will be entered by the
City. The City expressly reserves the right at any time to:
• Waive or correct any defect or informality in any response, RFP, or RFP procedure.
• Reject any or all RFPs.
• Reissue a Request for RFPs.
• Prior to submission deadline for RFPs, modify all or any portion of the selection procedures,
including deadlines for accepting responses, the specifications or requirements for any materials,
equipment or services to be provided under this RFP, or the requirements for contents or format of
the RFPs.
• The City recognizes that price is only one of several criteria to be used in judging a product or service,
and the City is not legally bound to accept the lowest RFP response.
ATTACHMENT 3, PAGE 11 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
• The City reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with
any or all responsive and responsible Vendors who submit RFP responses.
• Procure any materials, equipment or services specified in this RFP by any other means.
• Determine that no project will be pursued.
• The City reserves the right to inspect the Vendor's place of business prior to award or at any time
during the contract term or any extension thereof, to determine the Vendor's capabilities and
qualifications.
1.9 CAUFORNIA'S PUBLIC RECORDS ACT
The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section
6253. (a) Public records are open to inspection always during the office hours of the state or local agency and
every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable
portion of a record shall be available for inspection by any person requesting the record after deletion of the
portions that are exempted by law.
Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary.
Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this
RFP are subject to California's Public Records Act. The City's receipt, review, evaluation or any other act or
omission concerning any such information shall not create an acceptance by the City or any obligation or duty
to prevent the disclosure of any such information except as required by Government Code Section 6253.
Companies who submit information they believe should be exempt from disclosure under the Public
Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis
for the exemption with supporting citations to the California Code. Pursuant to California Law, if the
Information is requested under the Public Records Act, the City shall make a final determination if any
exemption exists for the City to deny the request and prevent disclosure. The City will withhold such
information from public disclosure under the Public Records Act only if the City determines, in its sole
discretion, that there is a legal basis to do so.
2. MINIMUM REQUIREMENTS
2.1 BUSINESS LICENSE
The selected Vendor awarded a Contract shall be required to obtain a Rancho Cucamonga Business License no
later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded
Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of
duties required under this RFP and will provide copies of licenses/certifications immediately upon request
throughout the term of the Contract.
ATTACHMENT 3, PAGE 12 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
2.2 PREVAILING WAGES
Where labor is required for public work as a part of any requirement covered by this RFP, pursuant to the
provisions of the Labor Code of the State of California, Vendor(s) shall pay no less than those minimum wages.
2.3 REPRESENTATIVES
Should the awarded Vendor require the services of a third -party to complete the Scope of Services indicated
in this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its
right, title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendor to so assign,
transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect.
The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged
in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded
Vendor or under the awarded Vendor's direct supervision, and all personnel shall possess the qualifications,
permits, and licenses required by state and local law to perform such services.
The awarded Vendor shall be responsible for payment of all employees' and subcontractors' wages and
benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation,
unemployment insurance, and Social Security. By its execution of this Agreement, Vendor certifies that it is
aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of
that Code and agrees to comply with such provisions before commencing the performance of the services.
In case of default by the Vendor, the City may take the following actions which shall include but not be limited
to; cancellation of any purchase order, procurement of the articles or service from other sources and may
deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by the
City shall be considered the prevailing market prices paid at the time such purchase is made, withholding of
payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Vendors
for delivery, which do not meet specifications, will be for the account of the Vendor.
City Representative:
For the purposes of this Agreement, the contract administrator and City's representative shall
be , or such other person as designated in writing by City ("City's Representative"). It
shall be the Vendor's responsibility to assure that City's Representative is kept informed of the progress of the
performance of the services, and the Vendor shall refer any decisions that must be made by City to City
Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the
approval of the City Representative.
Vendor Representative:
ATTACHMENT 3, PAGE 13 OF 127
City of Rancho Cucamonga
Request for Proposals ('RFP"') #19/20-007
for
Citywide Tree Maintenance Services
For the purposes of this Agreement, is hereby designated as the
representative of the successful Vendor authorized to act in its behalf with respect to the services specified
herein and make all decisions in connection therewith ("Vendor's Representative"). It is expressly understood
that the experience, knowledge, capability and reputation of the Vendor's Representative were a substantial
inducement for City to enter into this Agreement. Therefore, the Vendor's Representative shall be responsible
during the term of this Agreement for directing all activities of Vendor and devoting enough time to personally
supervise the services hereunder. The successful Vendor may not change the Vendor's Representative without
the prior written approval of City's Representative.
2.4 EMPLOYEE CONDUCT
All Vendor personnel must observe all City regulations in effect at the location where the Services are being
conducted. While on City property, the Vendor's personnel shall be subject to oversight by City staff. Under
no circumstances shall the Vendor's or Vendor's sub -contractor personnel be deemed as employees of the City.
Vendor or Vendor's subcontractor personnel shall not represent themselves to be employees of the City.
Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when
interacting with representatives of the City, or any other City employees. The Vendor's personnel shall be
required to work in a pleasant and professional manner with City employees, outside Vendors and the public.
Nothing contained in this RFP shall be construed as granting the Vendor the sole right to supply personal or
contractual services required by the City or without the proper City approval and the issuance of a Purchase
Order.
3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS
Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and
evaluate RFP responses fairly and completely Vendors must comply with the format and submission
requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction
will deem said RFP response as non-responsive and will not receive further consideration in the evaluation
process.
If only one RFP response is received, the City reserves the right to discard the response, re -bid or proceed with
an RFP review and negotiations.
RFP submittals are due on the due date and time indicated in the above schedule of events. Submittals shall
be submitted electronically via Planet Bids; no paper RFPs will be accepted. RFP responses must include the
following information and in the exact order and format as shown.
3.1 COVER LETTER/ INTRODUCTION
ATTACHMENT 3, PAGE 14 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance services
RFP responses must include the complete name and address of Vendor and the name, mailing address, and
telephone number of the contact person regarding the RFP response. A signature by an authorized
representative must be included on each RFP response. Said signature will be considered confirmation of the
Vendors ability and willingness to comply with all provisions stated herein.
3.2 TABLE OF CONTENTS
The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This
section must include a clear definition of the material, exhibits and supplemental information identified by
sequential page numbers and by section reference numbers. Each section of the RFP response will be
separated by a title page at the beginning of each section.
3.3 EXECUTIVE SUMMARY
The Executive Summary shall condense and highlight the contents of the Vendor's RFP response to provide the
Evaluation Committee with a broad understanding of the Vendor's approach, Proposal, experience and staffing.
3.4 EXPERIENCE
The Vendor shall provide a concise statement demonstrating the Vendor's Proposal, experience, expertise and
capability to perform the requirements of this RFP. Provide a brief history of your company, including;
• The number of years in business,
• The firms service commitment to customers,
• If the firm is involved in any pending litigation that may affect its ability to provide its
proposed solution or ongoing maintenance or support of its products and services.
• State whether your firm is an individual proprietorship, partnership, corporation, or private
nonprofit firm, and the date your company was formed or incorporated.
3.5 THIRD -PARTY / SUBCONTRACTORS
If the Vendor intends to subcontract, a detailed list of any sub -contractors, partners, or third -party Vendors
who will be involved in the implementation of the proposed services including but not limited to:
• Description of the Vendor's experience with each of the proposed subcontractors,
• Three (3) customer references for each subcontractor to include references names,
addresses, and telephone numbers, for products and services like those described in this
RFP,
• Describe the specific role of each.
3.6 STAFF BIOGRAPHIES
ATTACHMENT 3, PAGE 15 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
Submit the resumes of the individuals who will be performing the services for the City. Resumes shall be
formatted in the following order:
• Position with the Company,
• Length of time with the Company,
• Licenses, registrations and certifications as required by law to perform the Scope of Work
described herein,
• Educational background,
• Role in the Project,
• Experience with the minimum requirements stated herein,
• Work history on similar or like projects with the other municipalities.
3.7 PROPOSAL RESPONSE
Under this section Vendors shall provide a full, detailed response to the City's Scope of Services listed herein.
Vendors should be as thorough as possible in their response as it may be the only opportunity to convey
information regarding your business, ability and qualifications to complete the services needed.
3.8 NON -DISCLOSURE CONFUCT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the City. A signed
"Exhibit A, Conflict of Interest and Non -Disclosure Agreement" included herein must be submitted under this
section.
3.9 PROFESSIONAL SERVICE AGREEMENT
In addition to the acceptance of the City's Terms and Conditions, the successful Vendor will be required to
enter into a Professional Services Agreement ("PSA") with the City of Rancho Cucamonga, a "Sample" of which
Is attached in the City's bid system for review. All requirements of said PSA must be completed by the
successful Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets
forth some of the general provisions which may be included in the final PSA. In submitting a response to this
RFP, Vendor will be deemed to have agreed to each clause unless otherwise indicated in "Exhibit e,
Professional Services Agreement Exceptions Summary" and the City agrees to either accept the objection or
deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response
submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time.
The signed Exception Summary shall be included under this section of the RFP response.
3.10 ACKNOWLEDGEMENT OF INSURANCE
Vendors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to
comply with said requirements must be indicated with signature of "Exhibit C, Acknowledgement of Insurance
Requirements and Certification of Ability to Provide and Maintain Coverages Specified", which must be
ATTACHMENT 3, PAGE 16 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
submitted with the Bid under the Insurance tab. The awarded Vendor will be responsible for providing the
required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance
from any other entity other than the awarded Vendor, will not be accepted.
3.11 ADDENDUM ACKNOWLEDGEMENT
The Vendor shall hereby acknowledge they have received all posted Addendums, if any. It is the Vendor's
responsibility to log into the Bid System to identify and download the number of addenda that have been
posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become
part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of
any Addendums by way of signature on "Exhibit 0, Addendum Acknowledgement" and must be included
under this section of the RFP response.
3.12 DEBARMENT AND SUSPENSION
Vendors must verify by way of signature to "Exhibit E, Vendor Certification Form" that bidding Vendors must
not be listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance
with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189)
and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors
are tax delinquent with the State of California. The signed exhibit must be included under this section of the
RFP response.
3.13 PARTICIPATION CLAUSE
Vendors shall provide a completed "Exhibit F, Participation Clause", must be included with the Vendors RFP
response. This will indicate a Vendors agreement to or not to allow other entities to utilize the RFP response
and awarded contract as a piggyback option.
3.14 SIGNATURE OF AUTHORITY
"Exhibit G", Signature of Authority must be included with the Vendor RFP response. Unsigned RFP responses
will not be accepted. The Signature of Authority declares that the Vendor has carefully examined the
instruction indicated herein including all terms and condition and specifications, and hereby proposes and
agrees, if the Vendors RFP response is accepted, Vendor agrees to furnish all material in accordance with the
instruction and specifications in the time and manner prescribed for the unit cost amounts set forth in the
Vendors RFP response.
3.15 COMPANY REFERENCES
Provide a minimum of four (4) references, preferably with other municipalities in which similar services are
being performed. References must be for work performed or completed within the past three (3) years.
ATTACHMENT 3, PAGE 17 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"Exhibit H, Reference Worksheet", must be complete and uploaded into the Planet Bid system under the
"Response Type" section identified as "Exhibit H". While the Reference Worksheet accompanies your RFP
response it is not to be discussed in any other area of the RFP response other than the "Response Type" section
In Planet Bids.
3.16 LINE ITEM PRICING
Line item pricing for this RFP must be provided directly in the Planet Bids system under the "Line Items" tab.
This pricing is not an estimate and is firm fixed price for each item listed. Vendors pricing quotes outside of the
pricing listed in Planet Bids under the "Line Items" tab will not be accepted or considered for award. Any
additional cost required should be noted in the additional cost line item and a summary of the cost provided
In the notes section of the line item. While Line item pricing accompanies your RFP response it is not to be
discussed in any other area of the RFP response other than the "Line Item" tab in Planet Bids. The City will not
be obligated to any estimated pricing or pricing not identified in the "Line Item" tab in Planet Bids. Failure to
provide the required Line Item pricing in the required format will cause Vendors RFP response to be considered
as non-responsive and be eliminated from proceeding any further in the process. Any questions or
clarifications regarding how to correctly submit Line Item pricing should be submitted by the "Questions Due"
date and time indicated in the schedule of events.
4. SCOPE OF WORK
4.1 GENERAL SCOPE OF WORK
The scope of work is complete, continuous, consistent and safe tree maintenance of a variety of species
throughout the City. Tree maintenance may consist of pruning, removals, stump grinding, planting, staking,
pest control, fertilizing, watering, emergency response, arborist services, inventory and banner hanging work.
The contractor shall provide all equipment, labor and materials necessary for performing tree maintenance
according to the specifications in this agreement. The equipment shall be clean and well-maintained, of the
latest and most efficient design. Maintenance personnel shall be uniformed professional and well trained.
Selective pruning shall be employed always based solely on the standards prescribed by the International
Society of Arboriculture and according to the ANSI A300 pruning standards.
The intent and purpose of this agreement is to provide a level of tree maintenance to the areas such that each
will present a safe, pleasing, and desirable appearance always within the limitations of the contracted service
requirements. The contractor agrees to maintain all the designated areas covered by this Agreement at such
levels. The Public Works Services Director, or his designated representative, shall be the sole judge as to the
adequacy and quality of the tree maintenance.
ATTACHMENT 3, PAGE 18 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance services
The work shall be done in accordance with "The 'Green Book' Standard Specifications for Public Works
Construction" 2018 edition including subsequent amendments, supplements and/or additions. Copies are
available from the publisher, Building News, Incorporated, 1612 So. Clementine Street, Anaheim, California,
92802, telephone (714) 517-0970.
Where the Public Works Services Director is mentioned in these Special Provisions, it shall be noted that his
designated representative may act in his behalf regarding administration of this agreement.
The City currently has several existing Landscape contracts which include some level of tree services which, will
continue under those contracts. This RFP is for scope of services outside of those contracts that the City already
has in place.
The term "tree" is used about both woody trees and palms in the language of this agreement, unless otherwise
specified.
4.2 CERTIFICATION & CONTRACTOR'S LICENSE
The Contractor must hold a valid Arborist Certificate issued by the International Society of Arboriculture (ISA)
and shall be available for consultation. The on-site working supervisor must hold, at minimum, a valid Tree
Worker Certificate issued bythe ISA. In the absence of the on-site working supervisor, there shall be a minimum
of one (1) Certified Tree Worker on the job always. A photocopy of all certifications must be provided to the
Public Works Services Director or designated representative.
Contractor shall possess all contractor's licenses, in form and class as required by all applicable laws with
respect to all of the work to be performed under this contract; including, but not limited to, a Class C-27
(Landscape Contractor), or Class C -61/D-49 (Tree Service Contractor) and Class C-31 (Construction Zone Traffic
Control Contractor) in accordance with the provisions of the Contractor's License Law (California Business and
Professions Code, Section 7000, et. seq.) and rules and regulations adopted pursuant thereto at the time this
contract is awarded.
Contractor shall possess a Wildlife Awareness Certification and provide documents to the Public Works Services
Director confirming certification and yearly training.
4.3 BONDS
If a contract is awarded, the Contractor shall furnish a good and sufficient surety bond issued by a surety
company authorized to do business in the State of California in the sum equal to 100% of the total award,
conditioned for the Faithful Performance by the Contractor of all covenants, stipulations any agreements
ATTACHMENT 3, PAGE 19 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
contained in said contract; in addition, the Contractor shall furnish a Labor and Materials Bond in a sum equal
to 100% of the contract price, as required by the provisions of Section 9554 of the California Civil Code.
4.4 SUPERVISION & STAFF
The contractor shall assign a supervisor to be on site each working day, working regular working hours, for the
duration of this contract. The contractor and his staff shall have skills, expertise, and experience in
arboriculture; including pest control, soils, fertilizers and plant identification. The supervisor must be fluent in
the English language. The supervisor shall be thoroughly knowledgeable of the General and Special Provisions
of this contract.
The contractor shall have on staff a full-time Arborist certified by the International Society of Arboriculture
available to perform tree evaluations and risk assessment reports as directed by the Public Works Services
Director. (See 4.2for an expanded description of responsibilities.)
4.5 PREVAIUNG WAGE
Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7,
Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per
diem wages for work of a similar character In the locality In which the public work is performed, and not less
than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director
of the Department of Industrial Relations of the State of California is required to and has determined such
general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the
office of the City Clerk of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga,
California, and are available to any interested party on request. The Contractor shall post a copy of said
determinations at the jobsite.
Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to City, not more
than two hundred dollars ($200.00) for each laborer, workman, or mechanic employed for each calendar day
or portion thereof if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages
hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under
him, in violation of the provisions of said Labor Code.
This contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
For all new contracts awarded on or after April 1, 2015, the contractors and subcontractors shall furnish
electronic certified payroll records to the Labor Commissioner.
Each Contractor or Subcontractor shall preserve his weekly payroll records for a period of three (3) years. The
payroll records shall set out accurately and completely the name, address, social security number, occupational
ATTACHMENT 3, PAGE 20 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
classification, and hourly wage rate of each employee, hours worked by him during the payroll period, and full
weekly wages earned by him, any deductions made from such weekly wages, and the actual weekly wages paid
to him.
Such payroll records shall be made available always for inspection by the City or its authorized representatives.
4.6 APPRENTICESHIP EMPLOYMENT
In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of
1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured
apprentices may be employed in the prosecution of the work.
Attention is directed to the provisions in Section 1777.5 and 1777.6 of the Labor Code concerning the
employment of apprentices by the Contractor or any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any
apprenticelike occupation to apply to the joint apprenticeship committee nearest the site of the public works
project and which administers the apprenticeship program in that trade for a certificate of approval. The
certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the
contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except:
(a) When unemployment around coverage by the joint apprenticeship committee has exceeded an average
of 15 percent in the 90 days prior to the request for certificate, or
(b) When the number of apprentices in training in the area exceeds a ratio of one to five, or
(c) When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship
training on an annual basis statewide or locally, or
(d) When the Contractor provides evidence that he employs registered apprentices on all his contracts on
an annual average of not less than one apprentice to eight journeymen.
The Contractor is required to make contributions to funds established for the administration of apprenticeship
programs if he employs registered apprentices or journeymen in any apprenticelike trade on such contracts
and if other contractors on the public works site are making such contributions.
The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6
In the employment of apprentices.
4.7 COMMUNICATIONS
ATTACHMENT 3, PAGE 21 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
The Contractor shall provide a cellular telephone to each supervisor. Each supervisor shall carry the telephone
on his/her person always during the workday for communication with the City representative. Each supervisor
shall be on call 24 hours per day for emergencies within the contract areas.
4.8 PARKING OF CONTRACTOR'S VEHICLES
No overnight parking of vehicles will be permitted on City streets or at City facilities. The contractor may park
his vehicle legally on his owned property within the City. The contractor may also park his vehicles legally on
leased or rented property. All City of Rancho Cucamonga Municipal Code requirements shall be adhered to
when parking and storing vehicles on owned, leased or rented property within the City.
4.9 NON -RESPONSIVENESS OF CONTRACTOR
Failure of the Contractor or the supervisors to respond immediately (within 1 hour) to the telephone
notification by the Public Works Services Director of an emergency condition, or failure of the Contractor to
respond within two days of written notification by the Public Works Services Director or his representative,
shall give the Public Works Services Director the right to cause necessary work to be performed by City crews,
or other contractors and any costs incurred in so doing shall be deducted from the payment for the month in
which the work was performed.
4.10 SCHEDULING OF WORK
The Contractor shall accomplish all normal work required under this contract between the hours of 7:00 a.m.
and 4:00 p.m., Monday through Friday. The Public Works Services Director may grant, on an individual basis,
permission to perform contract maintenance at other hours. No maintenance functions that generate excess
noise, which would cause annoyance to residents of the area, shall be commenced before 8:00 a.m.
While working for the City of Rancho Cucamonga, during normal business hours, the Contractor's work force
shall not be impeded for performing work in another City, or for private venture, without permission from the
Public Works Services Director. It is also unacceptable for the Contractor to carry out inspections, bid proposals
and work estimates that are not associated with the City of Rancho Cucamonga, without permission from the
Public Works Services Director.
4.11 UNDERGROUND SERVICE ALERT
The Contractor shall comply with the requirements of Assembly Bill 73. The law states that, "...every person
planning to conduct any excavation is required to contract a regional notification center at least 2 working days
prior to excavation..." Assembly Bill 73 defines excavation as, "any operation in which earth, rock, or other
material in the ground is moved, removed, or otherwise displaced by means of tools, equipment, or explosives
In any of the following ways: grading, trenching, digging, ditching, drilling, auguring, tunneling, scraping, cable
ATTACHMENT 3, PAGE 22 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
or pipe lowing and driving, or any other way." The Contractor shall assume all liability incurred from any type
of excavation performed at the worksite.
4.12 MEASUREMENT AND PAYMENT
(a) The Contractor will be paid within thirty days of invoice submittal based upon the schedule of unit
cost and lump sum amounts. The invoice shall include the appropriate fund number and purchase
order number for this contract.
(b) The quantity invoiced and paid shall be reflective of the total tree count, unit costs, and lump sum
amounts shown on the work list.
(c) The price for Grid Pruning shall be based on the number of trees pruned and the flat rate unit price
listed on the cost proposal.
(d) Unit costs for work performed by service request during regular working hours shall be based on
the unit prices listed in the cost proposal.
(e) Work performed by service request outside regular working hours or work for which no unit cost is
given shall be paid at the hourly rate(s) listed on the cost proposal. Payment will be made only for
productive time on the jobsite. No allowance will be made for mobilization of crews, materials and
equipment to the jobsite.
(f) The size of all woody trees shall be determined by measuring the DBH. This is the diameter of the
trunk at breast height, located four and one-half (4.5) feet above the base of the trunk. For multi -
trunk trees. Or trees that branch below four and one-half feet, the diameter of the largest trunk at
four and one-half feet above base shall be used to determine the size.
(g) Height shall be used to determine the size of the palms; and is measures from the base of the trunk
to the bud initiation zone.
4.13 EsTiMATED QUANTInEs
The quantities listed on the "Line Items" tab in Planet Bids are approximate, being given as a basis for the
comparison of bids only, and the City does not, expressly or by implication, agree that the actual amount of
work will correspond therewith, but reserves the right to increase or decrease the amount of any class or
portion of the work, or to omit any portion of the work, as may be deemed advisable or necessary by the City.
4.14 WORK UsTs
(a) Grid Pruning - The Public Works Services Director will identify pruning locations by highlighting the
corresponding streets on the map, which will be provided to the Contractor, along with a specific
pruning assignment such as full trim, clean, raise, or palm trimming. The Contractor shall document
all work onto a City Contractor Work List (Appendix B); and record the location, species, size, work
type, quantity, unit costs and lump sum amounts for each tree trimmed. The price paid for grid
pruning shall be as specified in Section 4.12(C).
ATTACHMENT 3, PAGE 23 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
(b) Removals and Plantings - The Public Works Services Director will provide a work list consisting of
location, tree species, size, work type, quantity, unit costs and lump sum amounts.
(c) Inspection - The Contractor shall notify the Public Works Services Director upon completion of each
work list and shall not process any work list for invoicing until all sites on the list have been inspected
by the Public Works Services Director. Also, daily, or as required. The Contractor or his supervisor
may walk the project with the Public Works Services Director for determining compliance with the
specifications or to discuss required work. Any tree(s), which in the opinion of the Public Works
Services Director have not been pruned, removed or planted according to the conditions of the
specifications set forth herein shall be brought to the attention of the Contractor and, if not
corrected, payment to the Contractor will not be made until the condition is corrected.
(d) Service Requests and Location Lists -The Contractor could be given additional service requests and
location lists each day, in addition to the weekly or grid schedule list. This work will be considered
as normal work and not subject to emergency work cost or crew rental costs.
4.15 ELECTRONic TREE INVENTORY AND WORK SHEETS
All trees that are in the tract, in which the Contractor is working, shall be recorded onto a City Tree Inventory
Sheet (Appendix C) and entered into the City's Electronic Tree Inventory System; and upon completion, given
to the Public Works Services Director along with the work list. Each field on the inventory sheet should be filled
In as follows:
(a) Right of Way — This is the public right of way (and/or tree maintenance easement) as recorded in
the development plans. The measurement will be the width of the parkway, or in areas in which
there is no parkway, the designated footage beginning from the curb face.
(b) Address — Consists of the house number and complete street name. If the tree is on the side of a
corner house, the name of the intersecting street shall be included.
(c) Site — Counted sequentially from north to south and from west to east. Trees in front of the
residence have an "F" designation; corner houses with trees on the side have a "S" designation.
(d) Species —Including hybrids, varieties and cultivars.
(e) Diameter at Breast Height (DBH) — The measurement of the trunk diameter at 4.5 feet from the
base, as described in section 4.12(f). Multi -trunk trees shall be recorded by using the DBH of the
largest trunk followed by the letter M and the total amount of the trunks. For example, a multi -
ATTACHMENT 3, PAGE 24 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
trunk tree having three trunks, with the largest trunk measuring twenty-four inches, would be
written as... 24M3.
(f) Height— In trees, measured from base to uppermost branches. Height in palms shall be measured
from base to lower portion of bud.
(g) Spread — The horizontal measurement of the canopy, from end to end.
(h) Condition —The contractor shall describe the tree's general condition by placing an X in either the
good, fair, or poor column. The description should be based primarily on the level of decay that is
present, important limbs that may be missing, the quality of branch attachments, any root issues
that are detected. Overall balance should be observed also. Major concerns should be noted in the
remark's column.
(i) GPS (Global Positioning System)- The Contractor must be able to provide inventory information
using the City's Electronic Tree Inventory Program. The Contractor must be able to input all services
and details related to each tree, along with an accurate and current GPS point update.
4.16 ExAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK
Bidders must satisfy themselves by personal examination of the work site, plans, specifications, and other
contract documents, and by any other means as they may believe necessary, as to the actual physical
conditions, requirements and difficulties under which the work must be performed. No bidder shall at any
time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack
of information regarding the nature or amount of work necessary for the satisfactory completion of the job.
Any errors, omissions, or discrepancies found in the specifications, or other contract documents shall be called
to the attention of the City and clarified prior to the submission of proposals.
4.17 WORK SITES
Worksites include, but are not limited to, parkways, medians, greenbelts, tree easements, parks and other City
facilities.
4.18 DELETIONS
At the Public Works Services Director's option, any contract areas, work list or pruning map, or portion thereof,
may be deleted or adjusted by notifying the Contractor in writing before work begins.
4.19 CREW RENTAL
ATTACHMENT 3, PAGE 25 OF 127
City of Rancho Cucamonga
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for
Citywide Tree Maintenance Services
The standard crew is three (3) men, one (1) chipper truck, one (1) chipper, one (1) aerial tower and all necessary
hand tools. The crew equipment can be modified to complete any type of misc. tasks including special projects
that may consist of extraordinary work.
4.20 EMERGENCY RESPONSE WORK SCHEDULE
Emergency response work may be required to mitigate safety hazards outside of normal working hours.
(a) Emergency response work will not be performed without prior approval by the Public Work Services
Director unless a condition exists wherein it appears there is a danger of injury to persons or
property.
(b) Payment of emergency response work shall be in accordance with the hourly rates and unit prices
in the Emergency Response Work Schedule.
(c) The City reserves the right to cause any emergency response work deemed necessary by the Public
Works Services Director to be performed by the City crews, other contractors, or day labor, at no
cost to the Contractor.
(d) Emergency response work is work performed after normal working hours or anytime during a 24-
hour period that the Public Works Services Director deems an emergency. Emergency response
work does not include service requests and location lists assigned during normal working hours Q
a.m. to 4 p.m. Monday through Friday, not including Holidays)
(e) Emergency Response and Crew Rental rates begin when the crew arrives on site and begins work,
and end at the completion of the work requested by the City. Portal to Portal pay is not allowed.
4.21 SAFETY MEASURES
(a) The Contractor shall obey and adhere to Cal OSHA requirements for worker safety, and ANSI 2133.1
Safety Requirements.
(b) Any person working in proximity to electrical conductors shall be properly trained in electrical
hazard recognition and avoidance, and possess the appropriate qualifications required by the State
of California.
(c) Any dead tree, tree with excessive decay, or tree with a substantial defect such as a split, crack, or
unstable root system, shall be reported immediately to the Public Works Services Director.
(d) The Contractor shall postpone any tree maintenance activity wherein a vehicle is in proximity and
such activity has the likelihood of causing damage to vehicle. In such instances, it is the responsibility
of the Contractor to immediately notify the vehicle owner and request to have the vehicle moved
to a safe location. Any abandoned vehicle shall be reported to the Rancho Cucamonga Police Dept.
4.22 PRESERVATION OF PROPERTY
ATTACHMENT 3, PAGE 26 OF 127
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for
Citywide Tree Maintenance Services
(a) The Contractor shall carefully protect from damage all trees, shrubs, ground covers, turf
irrigation, water service, fences, sidewalk, buildings, automobiles, street lights, street signs, or any
otherfacilities located on or adjacent to the job site.
(b) Should any direct or indirect damage or injury result to any public or private property by or because
of any act, omission, neglect or misconduct in the execution of work, on the part of the Contractor
or the Contractor's employees, such property shall be restored by the Contractor, to a condition
equivalent to that existing before damage occurred.
(c) The Contractor shall be responsible for the complete removal and replacement of trees lost due to
the Contractor's faulty maintenance or negligence, as determined by the Public Works Services
Director. Replacement shall be made by the Contractor in the kind and size of trees as determined
by the Public Works Services Director. Where there is a difference in value between the trees lost
and the replacement of trees, this difference will be deducted from the contract payment. In all
cases, the value of the trees lost will be determined by the Public Works Services Director, using the
latest Council of Tree and landscape Appraisers — Guide for Plant Appraisal.
4.23 PRESERVATION OF WILDLIFE
Reasonable efforts shall be taken to protect and preserve the nests, or nesting cavities, of beneficial birds and
other beneficial animals, unless in -so doing would create a hazardous condition.
4.24 QUALITY OF WORK
The Contractor shall be committed to retaining the value of all trees in his care, and at no time under this
contract agreement shall the Contractor decrease the value of any tree without written authorization from the
Public Works Services Director.
The Contractor shall be skilled in arboriculture and have the expertise necessary to perform all duties to the
highest standard, as required in this agreement.
The Public Works Services Director shall be the sole judge as to the adequacy and quality of maintenance.
4.25 DISEASE CONTROL
Any monocot or dicot species that is known to transmit an infectious disease prevalent in the landscape shall
be pruned with handsaws, pole saws or reciprocating saws only. Prior to pruning, all saw blades must be
sterilized by a ten (10) minute immersion in a bucket of water containing twenty-five (25) percent chlorine
bleach. A fresh solution shall be mixed daily. Each tree shall be pruned utilizing a blade that has been sterilized
in this fashion, thereby preventing tree -to -tree disease transmission via the saw blade. After a tree has been
pruned, the saw blade shall not be utilized again until it has been sterilized by the ten (10) minute immersion
method described above.
ATTACHMENT 3, PAGE 27 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
4.26 REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY
The Contractor shall be responsible for replacement of City property, private property and any other items
deemed necessary due to contractor negligence.
4.27 CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORM WATER POLLUTION PREVENTION
State and Federal guidelines for storm water pollution prevention are known as Best Management Practices
(BMP's). These practices will help reduce groundwater contamination and pollution to our wetlands, beaches,
and coastlines. Since Landscaping can and does contribute to storm water pollution, BMP guidelines taken
from the California Storm Water Quality Association's Handbook are provided for the Contractor's reference.
In addition, these BMP's shall be reviewed with any new employee before he begins work in the field, and with
all crews on at least an annual basis. (See Appendix D)
4.25 PERMITS
Prior to the start of any work, the Contractor shall obtain the applicable City permits and plan for City
inspections. The City will issue the permits at no charge to the Contractor. The Contractor and all
subcontractors shall each obtain a City business license and shall be licensed in accordance with State Business
and Professions Code. The Contractor shall also obtain all other permits, licenses, inspections, certificates, or
authorizations required by any governing body or entity.
4.29 WORK AREA TRAFFIC CONTROL
4.29.1 TRAFFIC CONTROL PERMIT
The Contractor shall prepare a permit application for street closure and shall attach two copies of the proposed
traffic control signing, barricading and/or detour routing. The permit application and accompanying
attachments shall be reviewed by the City Traffic Engineer. Upon the Traffic Engineer's approval, a no -fee Street
Closure Permit shall be issued. No Street Closure, Lane Closure, Detour or other work requiring traffic control
shall commence prior to issuance of said permit.
4.29.2 SIGNS, BARRICADES, AND DELINEATORS
The Contractor shall provide and install barricades, delineators, warning devices and construction signs in
accordance with the current California Joint Utility Traffic Control Manual (CJUTCM) published by the California
Inter- Utility Coordinating Committee, the Work Area Traffic Control Handbook (WATCH) and the current
Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones unless otherwise approved
by the Engineer. During adverse weather or unusual traffic or working conditions additional traffic devices
shall be placed as directed by the Engineer.
ATTACHMENT 3, PAGE 28 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance services
4.29.3 TRAINING
Upon award of the contract and before work can begin within the public right-of-way, the contractor shall
provide written proof of work zone safety training of all supervisory staff. The contractor will be responsible
for all work zone safety inspections and regular training of all staff setting up any traffic control.
4.30 PRUNING— GENERAL REQUIREMENTS
(a) Pruning shall be in strict accordance with all standards and methods as prescribed by the
International Society of Arboriculture (Appendix A).
(b) The Contractor shall prune to retain the natural structure of each tree species, unless otherwise
directed by the Public Works Services Director, and have the knowledge and ability to determine
each tree species response to pruning. Pruning patterns shall be consistent so that visual
continuity is maintained, and the value of all City trees pruned is increased.
(c) The use of chain saws shall be restricted to those cuts that cannot be made with hydraulic,
pneumatic, or manually operated lopping shears. All blades, chains and other cutting devices
shall be kept sharpened, to make a clean final cut, with the bark intact and free from stripping
or shredding. Wound dressings are not permitted.
(d) Pruning cuts shall be made carefully and at the proper location; this will be back to the parent
branch or trunk, just to the outside of the branch collar and branch bark ridge.
(e) Branch cuts shall be kept as small as possible to prevent excessive decay. No live branch greater
than eight (8) inches in diameter (measured at the base of the branch) shall be removed without
authorization from the Public Works Services Director, unless said branch is weakly attached or
has other significant defect.
(f) Limbs, measuring two (2) inches or greater in diameter, shall be removed using the three -cut
method (Appendix A).
(g) When pruning mature trees, no more than twenty-five (25) percent of the leaf -bearing canopy
should be removed. Live Oaks are limited to ten (10) percent.
(h) When reducing the length of a limb back to a lateral branch, the lateral should be at least one-
third the diameter of the portion removed.
(i) Young trees shall be pruned primarily to improve structure (Appendix A).
(j) Private trees encroaching upon a City sidewalk or street, and are not providing proper height
clearance requirements, shall be raised on the street -side only to mitigate nuisance or hazard.
The cost shall be adjusted to one half that for complete raise.
(k) The use of climbing spurs, gaffs, or any other climbing devise that causes puncture wounds is
ATTACHMENT 3, PAGE 29 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
prohibited, except for aerial rescue efforts, or during removals.
(1) The Contractor shall not prune any tree(s), which have been pruned by a resident or homeowner
and have been trained, cut, or sheared in such a way to form a hedge, espalier, or picturesque
shape, and have not been trained in the normal landscape shade tree standard of pruning. Such
trees shall not be recorded on the work list. These trees are to be noted, and the Contractor
shall inform the Public Works Services Director of them by address.
(m) Any inappropriate piece of metal, wire, rubber, wood, or other material that is damaging the
growing tissue of a tree or predisposes the tree to irreparable damage in the future, shall be
removed. If it is determined that the material cannot be removed without further damage to
the growing tissue of the tree, it shall not be removed, but necessary actions shall be taken to
reduce the impact of this material to the tree by cutting out as much of the exposed surface of
it as possible.
(n) Vines that are entwined on the trunk or throughout the limb structure shall be removed with
caution, avoiding injury to tree.
4.31 PRUNING —WORK TYPE DESCRIPTIONS
The following four work type descriptions may be assigned to the Contractor. All general requirements for
pruning, as described in section 514, shall be followed.
(a) Grid Pruning — Grid pruning means routine tree pruning per pre -designated districts/grids on a
scheduled cycle or any grouping of seven (7) or more trees near one another, within an
approximate 200 -yard radius, and shall be paid as grid pruning even when off the regularly
scheduled district/grid plan. The price paid for grid pruning shall be as specified in Section 4.12(C).
(b) Full Pruning - The objective is to improve tree structure, reduce wind sail effect, allow for
Improved light penetration, provide proper clearances, and to remove dead or other undesirable
limbs.
Selective pruning shall be implemented; any or all pruning techniques shall be applied depending
on the requirements of each tree. These include, structural pruning, crown cleaning, crown
thinning, crown reduction, crown raise and crown restoration.
(c) Crown Raise - In areas where raises are specified, no other type of pruning shall be done. A crown
raise is removal of lower branches only, to provide proper height clearance. Fourteen and one-
half (14.5) feet clearance is required over streets, where applicable. Nine (9) feet clearance is
required over parkways and sidewalks. Eleven (11) feet clearance is required over equestrian
trails. To avoid destroying the natural structure of small trees, they shall not be raised to the afore -
ATTACHMENT 3, PAGE 30 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #119/20-007
for
Citywide Tree Maintenance Services
mentioned specifications. Instead, such trees shall be pruned to reduce the length of the
obstructing limbs.
(d) Crown Cleaning - In areas where cleaning is specified, no other type of pruning shall be done.
Crown cleaning is the removal of dead, dying, diseased, broken and weakly attached branches.
Crown cleaning shall also include crown raise, when needed to provide proper clearance.
(e) Crown Reduction - In areas where height issues are specified, no other type of pruning shall be
done. Crown reduction is used to reduce the height and/or spread of a tree. Thinning cuts are
most effective in maintaining the structural integrity and natural form of a tree and in delaying
the time when it will need to be pruned again. The lateral to which a branch or trunk is cut should
be at least one-half the diameter of the cut to be made.
(f) Palm Pruning — Palm fronds are to be removed so that a 90 -degree angle is achieved. The angle
shall be measured from the horizontal axis of the growing point base.
All dead fronds, flower stalks and fruit stalks shall be removed and cut as close to their base as
possible without damaging adjacent fronds or trunk tissue. Loose petioles from previous pruning
operations shall be removed carefully.
When pruning palms in the Phoenix genus it is imperative to sterilize all pruning equipment (as
described in section 4.2S to avoid possible tree -to -tree transmission of the disease Fusarium
oxysporum.
4.32 SELECTIVE PRUNING
When performing any of the four pruning work types, mentioned in section 4.31, it is imperative to employ
selective pruning to prevent over pruning. If any tree in an assigned area requires a lesser amount of pruning
than what has been assigned, only that which is necessary will be performed.
4.33 TREE REMOVALS
(a) All tree removal operations shall be in strict accordance with the methods prescribed by the
International Society of Arboriculture.
(b) Trees designated for removal by the Public Works Services Director will be marked with a DOT, using
white paint, on the trunk, just above the root collar of the tree. If for any reason there is doubt
ATTACHMENT 3, PAGE 31 OF 127
City of Rancho Cucamonga
Request for Proposals (`RFP") #19/20-007
for
Citywide Tree Maintenance Services
regarding the trees(s) to be removed, the Public Works Services Director will be contacted before
work commences.
(c) Felling is permitted providing it can be safely achieved without endangering surrounding property
and will not interfere with vehicular traffic. A tag line(s) shall be used to direct fall always. All
bystanders shall be kept at a safe distance from the work site.
(d) Trees too large to fell shall be removed in sections. Each section shall be cut into a size that can be
handled easily and safely by one tree worker. If section is too heavy for one worker, it shall be rigged
and lowered to the ground. The means of lowering shall be acceptable to the Public Works Services
Director.
(e) Stump grinding shall be incorporated with the removal of the tree and performed on the same day.
The underground service alert regional notification center (Dig Alert) must be called prior to the
start of the removal list, to allow enough time for each site to be marked before work begins.
(f) The depth of stump grind shall be no less than eighteen (18) Inches below lowest surface grade. The
grind shall comprise the entire stump below soil surface and any uplifted portion of the soil caused
by the root flare. Exposed roots, whether in the public right of way or private property, shall be
traced and ground or chopped out to a depth of no less than eight (8) inches below the lowest
surface grade. If irrigation is damaged it shall be repaired immediately. The site shall be backfilled
with a mix of 60% soil and 40% of the remaining wood chips; then firmly tamped down to allow for
as little settling as possible. All excess wood chips and soil shall be hauled away. When complete,
the work site shall be level and at the original soil grade of the surrounding area.
4.34 TREE PLANTING AND STAKING
(a) Trees purchased by the Contractor shall comply with the specifications set forth in the Standards
for Purchasing Container -Grown Landscape Trees (Appendix E).
(b) All trees shall be planted according to the Standards prescribed by the International Society of
Arboriculture. The City standard drawing for tree planting shall be followed (Appendix F).
(c) The Contractor shall follow the requirements in section 4.11, UNDERGROUND ALERT of this contract
before the excavation of any tree -planting site.
(d) Prior to planting, the natural root flare must be identified. Any soil that may be covering the root
flare must be removed. The planting hole shall be dug to a size of two times the width of the root
ball, leaving the bottom firm, to prevent the tree from settling. The container shall be removed
carefully to prevent root or stem damage; the tree shall not be pulled by the stem. If the container
does not come off easily, it shall be cut on one or more sides, from top to bottom, to allow its
removal. Circling roots shall be separated and spread outward. Densely matted roots that cannot
be teased apart shall be cut cleanly in two places.
ATTACHMENT 3, PAGE 32 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
(e) The tree shall be lifted by the root ball only and carefully placed in the planting hole. The root ball
shall be oriented so that the tree stands vertical, with the top of the root ball approximately one to
two inches higher than the soil grade. Backfill shall be native soil only with no rocks greater than
three inches diameter. Soil shall not be placed on top of the root ball. Displace air pockets in the
backfill by moderately tamping with shovel handle and watering in. Check for settling and add
backfill if necessary. To avoid compaction of the soil, do not tamp the backfill with excessive
pressure or use broad, heavy objects.
(f) Any tree that can stand upright without support and would be able to withstand prevailing winds
along with yearly Santa Ana wind occurrences shall not be staked.
(g) If upon determining a tree cannot support itself, two stakes of good quality treated lodge pole pine
not exceeding eight feet in length and no more than two and one-half inches in diameter, shall be
used. The stakes shall be placed in a northwest / southeast configuration to give maximum support
during heavy wind conditions and placed outside the root ball, avoiding any damage to roots. Stakes
shall be pounded down until sufficiently stable. The top of the stakes interfering with branch
structure shall be cut off below the lowest branch where the tree's growth habit permits.
(h) Trees shall be tied to stakes using rubber cinch ties, thirty-two inches in length, attached by a
method of a figure eight loop between the tree trunk and each stake. Ties shall be attached to stakes
with galvanized nails driven into the stakes. A minimum of two ties shall be used, placed high enough
on the trunk to support the crown. Additional ties shall be placed lower on the trunk if needed to
straighten. Ties shall be taught enough to prevent trunk from rubbing against the stakes, but with a
modest amount of slack to allow movement of the tree. Ties shall not be placed in branch crotches.
(i) A plastic guard shall be placed loosely around the base of the trunk.
(j) A watering basin shall be placed around the outer edge of the root ball in areas where run-off will
occur. The basin shall be in the form of a tightly compacted soil berm, three inches in height. A
watering basin is not required on turf or dense groundcover.
4.35 STAKING ONLY
The Contractor shall stake any tree that is unable to stand upright on its own, whether the existing stakes have
become loosened, damaged, incorrectly installed, or where the stakes are absent. This work shall be performed
in any area where the contractor is pruning or where otherwise directed by the Public Works Services Director.
All the standards shall be followed.
4.36 STAKE REMOVAL
The Contractor shall remove stakes from trees that have achieved enough stability and grown to at least three
(3) inches diameter at breast height (DBH). The stakes should be pulled completely out of the ground when
possible; otherwise, the stakes shall be cut down below grade and backfilled with soil.
ATTACHMENT 3, PAGE 33 OF 127
City of Rancho Cucamonga
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for
Citywide Tree Maintenance Services
All undamaged tree stakes that are suitable for re -use shall be returned to the City. The Contractor shall dispose
of all damaged tree stakes.
Stake removal shall be performed in any area where the contractor is pruning, and there shall be no extra
charge incurred.
4.37 REMOVAL OF BRUSH AND DEBRIS
The Contractor shall be responsible for the removal and disposal of all debris, i.e. wood, branches, brush,
chippings, and any other material resulting from tree maintenance operations.
(a) Contractor must comply with all state, county and local laws and ordinances applicable to and
governing such disposal.
(b) Disposal of all Eucalyptus wood infested with the larvae of the Eucalyptus Long Horned Borer shall
follow the State of California Public Resources Code, Article 5, Section 4714.5.
4.38 TREE WATERING
Watering is to be performed by a one-man crew with a water truck. Contractor shall include the pricing to
water newly planted trees for the first year after initial planting. Watering will occur along various routes
including landscape medians, parkways, parks, and City facilities. At the discretion of the Public Works Services
Director, older trees will be included on a watering schedule.
4.39 ARBORIST SERVICES
On occasion, the City requires tree evaluations including written reports. The Contractor shall provide an hourly
rate for an Arborist that can respond to the City's request(s) for the preparation of detailed arborist reports,
tree risk assessment reports, tree evaluations and site inspections. Reporting can be generated on as little as
one tree to an entire urban forest population and is handled on a case-by-case basis.
4.40 MILLING
On occasion, the City may request for some of the removed Urban Forest material be milled down for special
projects. The Contractor shall provide a per foot milling cost of this material. Milling can be performed on or
off site.
S. EVALUATION AND VENDOR SELECTION PROCESS
5.1 INITIAL SCREENING
ATTACHMENT 3, PAGE 34 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those
RFP responses initially determined to be compliant by meeting the RFP requirement as indicated herein will
proceed to the next phase of the evaluation process.
5.2 EVALUATION ACTIVITIES
Compliant RFP responses proceeding to the next phase of the evaluation process are then evaluated by an
Evaluation Committee. The RFP submittals are scored and assigned a ranking of one (1) through ten (10), ten
being the highest possible score. The following criteria have been assigned percentages that the criteria will
be scored against, based upon but not limited to the following evaluation criteria factors:
Criteria
Criteria Description
Assigned Percentage
Vendor Experience
15%
Quality of proposed services or goods
15%
Extent to which the Vendor's services or goods meet the City's needs
20%
Cost
25%
Employee Training
5%
• Safety Training
• Customer Service Training
Corporate Capability:
5%
• Qualifications of staff
• Licensing required to perform various tree maintenance
services
Services Offered to the City:
596
• Proposed program
• Detailed list of services
• Ability to provide services
Equipment Evaluation
5%
• List of Equipment
• Aerial device certification
ATTACHMENT 3, PAGE 35 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
Information Management 5%
• Method for completing and updating the City's tree inventory
program
• Backup inventory software provided to the City
• Technical support for all software and data management
S.3 COST EvALUAnoN
Cost Proposals are evaluated and scored based on the following calculations;
Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10)
The score is then added to the spreadsheet criteria scores.
S.4 REFERENCE CHECKS
If determined to be required reference checks are conducted by the Procurement Division and the requesting
department may or may not be present during the process. The reference checks may be conducted by phone
with the information being scribed or conducted by a written form, submitted to the Vendor's reference
contact. Reference contacts will be asked several predetermined questions for response and to provide a score
from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with
the criteria scores. It is imperative that Vendors provide up to date and accurate information regarding contact
Information for reference checks. All scores are then tabulated into the final Vendor ranking.
Evaluators do not see the Vendor References or pricing line items. The proposed pricing is evaluated by the
Procurement Division during the initial review of the RFP response, only to ensure that the proposed cost is
not over the City's budgeted amount or Not -to -Exceed amount for the project.
S.S DEMONSTRATIONS/ INTERVIEWS
Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors
will be provided an opportunity to interview and conduct a demonstration or presentation to further expand
on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through
ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as
stated within the RFP.
5.6 FINANCIAL DOCUMENTATION
Vendors that proceed to the short-list may be required to submit financial documentation as proof of its firm's
financial stability and strength. A financial review will be conducted by the City Finance Department. Should
a Vendor wish for its financial documentation to be treated as proprietary or be returned upon completion of
ATTACHMENT 3, PAGE 36 OF 127
City of Rancho Cucamonga
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for
Citywide Tree Maintenance Services
the review, the documentation must clearly be marked as such. The following documentation will be required
of each Vendor on the short-list:
• A copy of the Vendor's most recent annual report.
• Audited (by a third party), balance sheets and income statements for the past three (3) years.
• If audited data is not available, Vendor shall submit copies of complete tax returns for the
past three (3) years.
• Describe any regulatory censure and past or pending litigation related to services provided
by the Vendor.
• Indicate all applicable information regarding Vendor ownership changes in the last three (3)
years.
5.7 BEST AND FINAL OFFER
Upon completion of Vendor presentations, the City reserves the right to conduct pre -award discussions and/or
pre -contract negotiations with all or only top ranked Vendors. At which time the City may request a Best and
Final Offer to be submitted from one or all finalists.
5.8 VENDOR SELECTION
The final Vendor selection is based on which Vendor is the most responsive, meeting the City's requirements,
offering the best value at the most competitive price. The City is not obligated to award to the lowest price
proposal.
The City may conduct negotiations with several Vendors simultaneously. The City may also negotiate contract
terms with the selected Vendors prior to award. The City, at its sole discretion, reserves the right, unless
otherwise stated, to accept or reject all or any RFP responses, or any part thereof, either separately or to waive
any informality and to split or make the award in any manner determined to be in the best interest of the City.
5.9 LETTER OF INTENT TO AWARD
After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all
participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to
competing Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully,
City may negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely.
ATTACHMENT 3, PAGE 37 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or
the appearance of such conflict of interest, in the award and administration of City Contracts, including, but
not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors.
I do not have specific knowledge of confidential information regarding RFP responses received in response to
the Request for Proposal ("RFP") #19/20-007 for Citywide Tree Maintenance Services.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of
any RFP response to anyone. l understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand
and agree to be bound by commitments contained herein.
(Print Name)
(Relationship to the City)
(Relationship to the Vendors)
(Signature)
(Date)
Must be included in final RFP submittal.
ATTACHMENT 3, PAGE 38 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY
Mark the appropriate choice, below:
OR
Vendors accepts the PSA without exception.
Vendors proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
"Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each
exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the
submitted summary may deem the response as non-responsive.
Signature
Printed Name
Title
Date
Must be included in final RFP submittal.
ATTACHMENT 3, PAGE 39 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED
I, the
Of
(President, Secretary, Manager, Owner or Representative)
(Name of Company, Corporation or Owner)
certify that the
Specifications and General Provisions regarding insurance requirements as stated within the Professional
Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") for #19/20-007
for Citywide Tree Maintenance Services have been read and understood and that our Vendors is able to
provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to
finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to
maintain said coverage shall result in termination of the contract.
Signature
Printed Name
Title
Date
Must be included in final RFP submittal.
ATTACHMENT 3, PAGE 40 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT
The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any.
Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered
non-responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the
number of addenda that have been posted.
Signature
Printed Name
Title
Date
Must be included in final RFP submittal.
ATTACHMENT 3, PAGE 41 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM
I certify that neither (Vendor) nor any of its proposed subcontractors are
not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors
subsequently become delinquent in California taxes, our Proposal will be disqualified.
Signature
Printed Name
Title
Date
Must be included in final RFP submittal.
ATTACHMENT 3, PAGE 42 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT F" PARTICIPATION CLAUSE
It is hereby understood that other government entities, such as cities, counties, and special/school districts
may utilize this RFP response at their option for equipment or services at the RFP response price for a period
Of days. Said entities shall have the option to participate in any award made because of this
solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho
Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any
action of debts that may arise out of such independently negotiated piggy -back procurement. Each public
agency shall accept sole responsibility of its own order placement and payments of the Vendors.
Successful Vendors will extend prices as proposed herein to other governmental agencies, please
specify.
YES NO
Must be included in final RFP submittal.
ATTACHMENT 3, PAGE 43 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT G" SIGNATURE OF AUTHORITY
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following RFP response.
THE VENDORS IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO
MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE
Company Name:
Address:
(street, su. R CRY, state, Zip)
Telephone p:
Fax #-
E-mail address:
web Address:
Authorized Representative: (print)
Title:
Signature:
Date:
Must be included in final RFP submittal.
ATTACHMENT 3, PAGE 44 OF 127
City of Rancho Cucamonga
Request for Proposals ("1 #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT H" REFERENCES WORKSHEET
The following References Worksheet must be complete, please do not mark "See Attached". This Exhibit must
be complete and uploaded into the Planet Bid system under the applicable "Response Type" section. Provide a
minimum of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has
conducted comparable or like services. Preferred references should be government agencies and be a current
customer within the past three (3) years. Please verify accuracy of contact information.
To be submitted as an attachment in the Planet Bid system under the "Response Type"
section identified as "Exhibit H".
Reference 1
Company Name
Contact Name and Title
Company Address
Contact Telephone Number 1—
Contact Email
I Description of Comparative Services and
Project Cost (please be specific)
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
ATTACHMENT 3, PAGE 45 OF 127
City of Rancho Cucamonga
Request for Proposals ('RFP") 019/20-007
for
Citywide Tree Maintenance Services
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
i
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
ATTACHMENT 3, PAGE 46 OF 127
Addendum No.001
Request for Proposal ("RFP") #19/20-007
For
Citywide Tree Maintenance Services
June 27, 2019
Re: Questions/Answers/Clarifications
Ladies and Gentlemen:
This is Addendum No. 001 to Request for Proposal (RFP) #19/20-007 for Citywlde Tree
Maintenance Services. This Addendum will address questions and clarification requests as
submitted by Vendors. Only those questions submitted in writing are being addressed and can
be found in the below table.
The due date for RFP #19/20-007 is July 24, 2019 by 3:00 p.m.
If there are any questions regarding this Addendum, please contact me at (909) 774-2500.
qro• l Cn
Rthin, CPPB, Procurement Manager
City of Rancho Cucamonga
Procurement Division
ATTACHMENT 3, PAGE 47 OF 127
City of Rancho Cucamonga
Request for Proposal (RFP) # 19/20-007
For
Citywide Tree Maintenance Services
Addendum No.001
ATTACHMENT 3, PAGE 48 OF 127
Ply ✓ 7 sS SS l.2 Tq 4. '
Questions) J Clarificatiorl(sj
� L � �' w�+e-
,.
,?n �w ,Answer(sj
The C-31 is the minimum license required to
be able to award this contract, along with all
To what extent would a licensed C-31
the other insurance and liability
1
contractor be needed for this contract? Can
this service be subcontracted?
requirements outlined in the RFP. The C-27
would be the preferable license. The C-31
can't be a subcontractor.
What tree inventory system does the City
It is the City developed Inventory that uses
2
currently utilize?
Arc/GIS.
Is the contractor require to collect the
No.
inventory of the entire urban forest prior to
3
starting tree maintenance? Or collect as the
Collect only the work that is completed by the
work is completed?
contractor.
4
Will the City mark the trees and/or sites
Yes
prior tree removal or treeplanting?
How much time is provided to the
Service Requests will be scheduled with the
5
contractor to complete service requests
Urban Forest Supervisor.
provided each day?""
Will the contractor be required to
Yes
6
incorporate any tree inventory data into the
new inventory?
Will palm skinning be required as part of
No
7
palm trimming? if so, how much is
required?
8
For additional palm skinning, how will this
N/A
be charged?
9
What size trees are typically planted in the City?
15 gallon/1 year
What is the warranty required fortree planting?
If special equipment is required such as a crane
These costs should be itemized in the RFP but
10
or loader, how will this be charged?
should be included in your equipment rate.
11
Will there be a need far pesticide or fertilized
-mere could be if the need arises.
treatment of trees?
12
Will Park trees be included in this contract?
Yes
Addendum No.001
ATTACHMENT 3, PAGE 48 OF 127
City of Rancho Cucamonga
Request for Proposal (RFP) # 19/20-007
For
Citywide Tree Maintenance Services
Addendum No. 001
ATTACHMENT 3, PAGE 49 OF 127
What are the annual averages for trees
Sorry, this information isn't available at this
13
pruned, removed, planted and emergency
responses over the last 3 years?
time.
To the best of your knowledge, please list
Sorry, this information isn't available at this
14
the total quantity of trees for each size
time.
category within the City's urban forest?
On the Grid Pruning, 4.14 (a) Can you
Can't because this will be a new trimming
provide us with the estimated percentage"
15
breakdown for the following categories: A:
program for us.
% Full Trim B: % Raising C: % Cleaning D: %
Palms"
4.14 (d) Can you provide us with an
Sorry, this information isn't available at this
estimated" number of Service Request calls
1b
for a Full Trim that will be done during the
time.
first year of the contract?"
How many Service Request calls for a Full
Sorry, this information isn't available at this
17
Trim, did the city have last fiscal year from
July 1, 2018 to June 30, 2019?
time.
Will the contractor be paid the Service
No, because if you must go back and perform
Request prices for doing a Full Trim in the
a full trim after performing the grid trimming
18
Grid areas that were already completed
then it's obvious the proper trim was not
under the Grid prices during the fiscal year?
performed during the grid trimming process.
Which area(s) will the Service Request for a
Anywhere within the city that was not
19
Full Trim be done outside the Grid areas to
assigned to the grid trimming schedule.
be trimmed?
Will the city give the contractor a list of
yes, but it could be sooner such as weekly or
20
Service Request calls for a Full Trim at the
bi-weekly.
end of each month?
Can you give us the estimated quantity of
No
21
trees to be done under the Service Request
calls for a Full Trim each month?
How much time does the contractor have to
Depends on the arrangements made with the
22
complete the list of Service Request calls for
Urban Forest Supervisor.
a Full Trim each month?
Can you please clarify what is expected in
What
What each tree needs to maintain goad
Grid Pruning" price? This nomenclature
23
has
has different meanings across various
health, p structurerop , proper clearance
municipalities and organizations and can
I and minimizingwind loads in accordance with
Addendum No. 001
ATTACHMENT 3, PAGE 49 OF 127
City of Rancho Cucamonga
Request for Proposal (RFP) q 19/20-007
For
Citywide Tree Maintenance Services
Addendum No. 001
ATTACHMENT 3, PAGE 50 OF 127
mean everything from a glorified "Crown
Raising" to a "full Prune of the Canopy".
What does the City of Rancho Cucamonga
expect for their "Grid Pruning"? And also -
are there any recent examples of this type
of pruning done to City satisfaction for
viewing?"
ISA Standards and Ansi 133 approved
trimming standards. Examples will be
provided once the contract is awarded
For the record keeping portion, it says that
The contractor will record all the activity each
contractor is to keep records and input into
day and input it to the city's inventory
the City's Electronic inventory system. Can
through an IPad or computer through city
you explain further how that works? Does
accessed website. City will provide access
24
the contractor need to purchase additional
software or Items to be able to do this? Are
codes. City does not Input the data from the
we given City access to be able to Input
contractor's daily worksheets or logs. This is
records? Or does the City handle this from
the contractor's responsibility. Avoid
written forms?
production trimming at all times.
What is the projected term of the contract
Initial 1 year with 6 additional renewal years
in years? Are prices expected to remain for
a certain period or are CPI increases
for a total of 7 years.
25
available yearly due to unknown potential
increases in prevailing wages?
Addendum No. 001
ATTACHMENT 3, PAGE 50 OF 127
Addendum No.002
Request for Proposal ("RFP") #19/20.007
For
Citywide Tree Maintenance Services
July 15, 2019
Re: questions/Answers/Clarifications
Ladies and Gentlemen:
This is Addendum No. 002 to Request for Proposal (RFP) #19/20-007 for Citywide Tree Maintenance
Services.
This Addendum is to make a correction to Addendum No. 001. The answer to Question #1 was partially
incorrect.
Please correct to state the information in bold font,
The due date for RFP #19/20-007 is July 24, 2019 by 3:00 p.m.
Please do not hesitate to contact me should you have any questions regarding this Addendum, 909-774-
2500.
09-7742500.
(6
Ruth Cain, CPPB, Procurement Manager
City of Rancho Cucamonga
Procurement Division
ATTACHMENT 3, PAGE 51 OF 127
The C-31 is the minimum license required to be
able to award this contract, along with all other
To what extent would a licensed C-31 contractor
Insurance and liability requirement outlined in
1
be needed for this contract? Can this service be
the RFP. The C-27 would be the preferable
subcontracted?
license.
The C-31 can be a subcontractor.
The due date for RFP #19/20-007 is July 24, 2019 by 3:00 p.m.
Please do not hesitate to contact me should you have any questions regarding this Addendum, 909-774-
2500.
09-7742500.
(6
Ruth Cain, CPPB, Procurement Manager
City of Rancho Cucamonga
Procurement Division
ATTACHMENT 3, PAGE 51 OF 127
RANCHO
CUCAMONGA
REQUEST FOR PROPOSALS ('RFP")
#19/20-007 FOR
CITYWIDE TREE MAINTENANCE SERVICES
APPENDICES A - H
ATTACHMENT 3, PAGE 52 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services
Appendices A - H
APPENDIX A - FAITHFUL PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENT: THAT as Principal, and
as Surety, are held and firmly bound unto the City of Rancho Cucamonga, hereinafter called City, in the
just and full amount of (Written) $ (Figures)
payment whereof we hereby bind ourselves, our heirs, executor's administrators, successors and
assigns, jointly and severally, firmly by these presents. Given under our hands and sealed with our seal
this _day of , 20_
The condition of the foregoing obligation is such that,
WHEREAS, the above-named principal is about to enter into a contract with the City, whereby said
principal agrees to construct "CITYWIDE TREE MAINTENANCE SERIVCES" in accordance with the
AGREEMENT dated , which said contract is hereby referred to and made a part hereof
to the same extent as if the same were herein specifically set forth;
NOW, THEREFORE, if the said principal shall well and truly do and perform all things agreed by the
principal in said contract to be done and performed, then this obligation is to be void; otherwise it will
remain in full force and effect;
PROVIDED, that for value received the undersigned stipulate and agree that no amendment, change,
extension of time, alteration or addition to said contract, or agreement, or of any feature or item or
items of performance required therein or thereunder shall in any manner affect the obligations of the
undersigned under this bond; and the surety does hereby waive notice of such amendment, limitation
of time for bringing action on this bond by the City, change, extension of time, alteration or addition to
said contract or agreement and of any feature or time of performance required therein or thereunder.
WITNESS our hands this _ day of . 20_.
By: Title:
Surety: By:
_ Individual _ Partnership _ Corporation
_ Other, explain
SIGNATURES OF CONTRACTOR MUST BE ACKNOWLEDGED BEFORE A NOTARY PUBLIC PLEASE ATTACH
APPROPRIATEACKNOWLEDGMENT FORMS (INDIVIDUAL, PARTNERSHIP, CORPORATION, ETC.).
ATTACHMENT 3, PAGE 53 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services
Appendices A - H
APPENDIX B — PAYMENT BOND
(LABOR and MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that: WHEREAS the CITY OF RANCHO CUCAMONGA ("City")
has awarded to (Name and address of Contractor) ("Principal"), a contract (the
"Contract") for the work described as follows: "CITYWIDE TREE MAINTENANCE SERVICES".
WHEREAS, Principal is required under the terms of the Contract and the California Civil Code to secure
the payment of claims of laborers, mechanics, materialmen, and other persons as provided by law.
NOW THEREFORE, we, the undersigned Principal, and (Name and address of
Surety ("Surety") a duly admitted surety insurer under the laws of the State of
California, as Surety, are held and firmly bound unto City in the penal sum of ($ J,
this amount being not less than one hundred percent (100%) of the total contract price, in lawful money
of the United States of America, for the payment of which sum well and truly to be made, we bind
ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by
these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its
heirs, executors, administrators, successors or assigns, or subcontractors shall fail to pay any of the
persons named in Section 9100 of the California Civil Code, or any amounts due under the
Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any
amounts required to be deducted, withheld, and paid over to the Employment Development
Department from the wages of employees of the Principal and subcontractors pursuant to Section
13020 of the Unemployment Insurance Code, with respect to work or labor performed under the
Contract, the Surety will pay for the same in an amount not exceeding the penal sum specified in this
bond; otherwise, this obligation shall become null and void.
This bond shall insure to the benefit of any of the persons named in Section 9100 of the California Civil
Code to give a right of action to such persons or their assigns in any suit brought upon the bond. In case
the suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorneys'
fees in an amount fixed by the court.
FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time,
alteration, addition or modification to the terms of the Contract, or of the work to be performed
thereunder, or the specifications for the same, shall in any way affect its obligations under this bond,
and it does hereby waive notice of any such change, extension of time, alteration, addition, or
modification to the terms of the Contract or to the work or to the specifications thereunder. Surety
hereby waives the provisions of California Civil Code Sections 2845 and 2849.
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all
purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date
ATTACHMENT 3, PAGE 54 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services
Appendices A - H
set forth below, the name of each corporate party being hereto affixed, and these presents duly signed
by its undersigned representative(s) pursuant to authority of its governing body.
Date:
"Principal Signature"
"Principal Signature"
"Surety Signature"
"Surety Signature"
By: By:
By: By:
(Seal)
(Seal)
Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and
evidence of the authority of any person signing as attorney-in-fact must be attached.
ATTACHMENT 3, PAGE 55 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP"( #19/20-007 for Citywide Tree Maintenance Services
Appendices A - H
APPENDIX C— TREE PRUNING METHODS
REASONS FOR PRUNING
The goals set forth in pruning are to improve tree structure, reduce hazards; provide clearances, and
increase light and air penetration.
PRUNING CUTS
(a) Each cut should be made carefully, at the correct location, leaving a smooth surface with no
jagged edges or torn bark.
(b) When pruning lateral branches, the final cut should be made back to the parent branch or trunk,
just to the outside of the branch collar and branch bark ridge. When removing a dead branch,
the final cut should be made just outside the collar of living tissue. If the collar has grown along
a branch stub, only the dead stub should be removed (Figure Al).
(c) To prevent bark tearing, large limbs should be removed using the three -cut method. The first
cut undercuts the limb one or two feet out from the parent branch or trunk. The second cut,
made on the top, is positioned slightly farther out than the undercut. The third cut is to remove
the stub (Figure A2).
(d) When it is necessary to reduce the length of the parent branch or leader, It should be cut back
to a lateral branch that is large enough to sustain itself and to assume apical dominance. The cut
should bisect the angle between the branch bark ridge and an imaginary line perpendicular to
the branch or stem being removed (Figure A3).
Figure Al — Pruning lateral branches
branch
bark
branch bark
ridge
ridge
y1
- 1J
dead . H�.
I -)
brans
branch ���', ������'�
branch
ill `1�I,1
branch collar �!(���
branch collar
ATTACHMENT 3, PAGE 56 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services
Appendices A - H
Figure A2 — The three -cut method
Figure A3 — Umb reduction
Imaginary Line Branch bark
rage
Branch Collar
FINAL
! CUT
STRUCTURAL PRUNING OF YOUNG TREES
No more than 25 percent of the canopy should be removed in any one year.
(a) Remove any broken, dead, dying, or damaged branches.
(b) Select and establish a dominant leader. This should be the strongest vertical stem. Co -dominant
stems should be subordinated (cut back) or removed (Figure A4).
(c) Select and establish the lowest permanent branch.
(d) Select and establish scaffold branches. These branches should be well attached, appropriate in
size, and have proper vertical and radial spacing. The vertical spacing should be at least 18 inches
for larger tree species and 12 inches for smaller species.
(e) Select and subordinate temporary branches below the lowest permanent branch and among the
scaffold branches. These branches should be maintained while the tree is young.
ATTACHMENT 3, PAGE 57 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services
Appendices A - H
(f) Figure A4 — Removal of a co -dominant stem
CO -DOMINANT STEMS
If two branches develop from apical buds at the tip of the stem, they will form co -dominant stems. This
type of branch structure produces narrow angles at the point of attachment that leads to the formation
of included bark. This is bark that becomes enclosed inside the crotch as the two branches grow and
develop. Included bark weakens the branch attachment, making the tree more prone to failure. It is
best if one co -dominant stem is removed when the tree is young. When faced with large co -dominant
branches in older trees, these should be suppressed by reducing the length of the least vigorous limb,
thus slowing its growth. The relative size of a branch in relation to the trunk is more important for
strength of branch attachment than is the angle of attachment.
PRUNING MATURE TREES
No more than 25 percent of the canopy should be removed in any one year. Pruning cuts should be kept
as small as possible. The various pruning techniques are as follows.
(a) Crown Cleaning: Selective removal of dead, dying, diseased, broken, or weakly attached
branches.
(b) Crown Thinning: Includes crown cleaning as well as selective removal of branches to increase
light and air penetration, reduce weight, and reduce wind -sail effect. The natural structure and
shape of the tree should be preserved, and an even distribution of inner lateral branches should
be maintained throughout the canopy. Care must be taken to avoid "lion tailing", which is
created when excessive laterals are removed from a limb, leaving most of foliage at the end,
thus causing a weight imbalance.
(c) Crown Raise: The removal of lower branches to provide proper height clearances. It is imperative
that the crown is not raised excessively. A properly raised tree should have a well -formed,
tapered structure, which will be able to uniformly distribute stress; approximately one-half of
the foliage should originate from branches on the lower two-thirds of the tree.
ATTACHMENT 3, PAGE 58 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance services
Appendices A - H
(d) Crown Reduction: Used to reduce the size of a tree. Limbs are cut back to their point of origin or
to a lateral capable of sustaining the remaining limb and assuming apical dominance. When a
branch is cut back to a lateral, no more than one-fourth of its foliage should be removed. The
remaining lateral branch must be at least one-third the diameter of the branch removed, but
this rule may vary with species, age, climate, and the condition of the tree. Consideration must
also be given to the ability of the species to sustain this type of pruning.
(e) Crown Restoration: Is the selective removal of water sprouts, and the removal of all stubs and
dead limbs to improve a trees structure and form. This method of pruning is usually done
because of storm damage or a previous topping. One to three vigorous sprouts on main branch
stubs are selected to become permanent branches and to re-form a more natural -appearing
crown. These sprouts may need to be subordinated to control apical growth and ensure
adequate attachment for their size. Restoration usually requires several pruning jobs over
several years.
ATTACHMENT 3, PAGE 59 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services
Appendices A - H
APPENDIX D — CITY CONTRACTOR WORK UST
Ci1r of Rancho Cucamom a PRUNING- VARIOUS LOCATIONS JOB # "contractor name"
ATTACHMENT 3, PAGE 60 OF 127
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APPENDIX F — SPECIFICATIONS FOR PROCURING CONTAINER GROWN LANDSCAPE TREES
PROPER IDENTIFICATION
All trees shall be true to name as ordered or shown on the planting plans and shall be labeled individually
or in groups by species and cultivar (where appropriate).
COMPLIANCE
All trees shall comply with federal and state laws and regulations requiring inspection for plant disease,
pests and weeds.
TREE CHARACTERISTICS AT THE TIME OF SALE OR DELIVERY
A. TREE HEALTH
I. Trees shall be healthy and vigorous; free of injury from biotic (insects, pathogens, nematodes,
etc.) and abiotic agents (herbicide toxicity, salt injury, improper irrigation, etc.).
2. The size, color and appearance of the leaves shall be typical for the time of year and stage of
growth of the species/cultivar; and shall not be stunted, misshapen, tattered, discolored
(chlorotic or necrotic) or otherwise atypical.
3. The length and diameter of shoot growth throughout the crown shall be typical for the age and
size of the species/cultivar.
4. Overall height and trunk diameter shall be typical for the age, species/cultivar and container
size.
B. CROWN
Central Leader: The best quality shade trees, and most evergreen trees, have a dominant or central
leader or trunk that extends up to the top of the canopy. Shade trees of lesser quality have two or more
leaders or trunks, which compete against each other. Branches that have narrow angles of attachment
and co -dominant stems tend to break at the point of attachment, especially when associated with
Included bark. Trees purchased from the nursery should have a single, relatively straight central leader
and tapered trunk, free of co -dominant stems that compete with the central leader. The central leader
should not have been headed. However, in cases where the original leader has been removed, an
upright branch at least 36 (one-half) the diameter of the original leader just belowthe pruning point shall
be present.
ATTACHMENT 3, PAGE 62 OF 127
City of Rancho Cucamonga and RCFP0
Request for Proposals ("RFP") #18/19-007 for Citywide Tree Maintenance Services
Appendices A - H
Co -dominant stems with Included Bark
Form: The form or shape of the crown shall be symmetrical, and typical for the species/cultivar. The
crown shall not be significantly deformed by wind, pruning practices, pests or other factors.
Branch spacing:
1. Branches shall be distributed radially around and vertically along the trunk, forming a generally
symmetrical crown typical for the species/cultivar.
2. Branches shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one
inch)above the branch.
3. The attachment of scaffold branches shall be free of included bark.
Branch Diameter: shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one
inch) above the branch.
3 good better
3 1.5
Temporary branches: Unless otherwise specified, small "temporary" branches should be present along
the trunk below and above the lowest main (scaffold) branch, particularly for trees less than 1-1/2" (one
and one-half inches) in trunk diameter. Temporary branches should be distributed around and vertically
ATTACHMENT 3, PAGE 63 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP") #18/19.007 for Citywide Tree Maintenance Services
Appendices A - H
along the trunk and should be no greater than 3/8" (three-eighths inch) in diameter and no greater than
34 (one-half) the diameter of the trunk at the point of attachment. Heading of temporary branches is
usually necessary to limit their growth.
Good branch spacing, with
temporary branches above
below the lowest mai
11
nk taper
C. TRUNK
1. Trunk diameter and taper shall be sufficient so that the tree will remain vertical without the
. support of a nursery stake.
2. The trunk shall be free of wounds (except properly -made pruning cuts), sunburned areas, conks
(fungal fruiting -bodies), wood cracks, bleeding areas, signs of boring insects, galls, cankers
and/or lesions.
3. Trunk diameter shall be within the range shown in the table below and shall betaken 6" (inches)
above soil surface.
Container Size
Trunk Diameter (inches)
5 gallons
0.5 to 0.75
15 gallons
0.75 to 1.5
24 -inch box
1.5 to 2.5
D. ROOTS
1. The trunk, root collar (root crown) and large roots shall be free of circling and/or kinked roots.
Soil removal near the root collar may be necessary to verify that circling and/or kinked roots are
not present.
ATTACHMENT 3, PAGE 64 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services
Appendices A - H
2. The tree shall be well rooted in the container. When the container is removed, the root ball shall
remain intact, and when the tree is lifted, the trunk and the root system shall move as one.
3. The upper -most roots or root collar shall be within 1" (one inch) above or below the soil surface.
The soil level should be within 2' (two inches) of the top of the container (see table below).
tr>p-mast root
in rout ball
root flare
top of
rant ball
P, �'4w
root ball
Container Size
Solt Level from Top of Container (inches)
5 gallons
1.25 to 2
15 gallons
1.75 to 2.75
24 -inch box
2.25 to 3
4. The root ball periphery should be free of large circling and bottom -matted roots. The acceptable
diameter of circling peripheral roots depends on species and size of root ball.
S. On grafted or budded trees, there shall be no suckers from the rootstock.
E. MOISTURE STATUS
At time of inspection and delivery, the root ball shall be moist throughout, and the tree crown shall
show no signs of moisture stress, as indicated by wilt. Roots shall show no signs of being subjected to
excess soil moisture conditions, as indicated by root discoloration, distortion, death, or foul odor.
INSPECTION
The City of Rancho Cucamonga reserves the right to reject trees that do not meet specifications as set
forth in these guidelines.
DELIVERY
Delivery shall be made at the agreed-upon date and time. The vendor shall notify the City, as soon as
possible, of any delivery which becomes delayed due to extenuating circumstances.
ATTACHMENT 3, PAGE 65 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services
Appendices A - H
GLOSSARY
Co -dominant - Two or more vigorous and upright branches of relatively equal size that originate from a
common point, usually where the leader has been lost or removed.
Crown - The aboveground part of the tree including the trunk.
Cultivar - A named plant selection from which identical or nearly identical plants can be produced,
usually by vegetative propagation or cloning.
Girdling root - A root that partially or entirely encircles the trunk and/or buttress roots, which could
restrict growth and downward movement of photosynthate and/or water and nutrients up.
Included bark - Bark embedded within the crotch between a branch and the trunk or between two or
more stems that prevents the formation of a normal branch bark ridge. This often occurs in branches
with narrow -angled attachments or branches resulting from the loss of the leader. Such attachments
are weak and subject to splitting.
Kinked root — Is a primary root, which is sharply bent, causing a restriction to water, nutrient, and
photosynthate movement. Kinked roots may compromise the structural stability of roots systems.
Leader - The dominant stem which usually develops into the main trunk.
Photosynthate - Pertains to sugar and other carbohydrates that are produced by the foliage during
photosynthesis, an energy trapping process.
Root collar - The flared area at the base of a tree where the roots and trunk merge; also referred to as
the "root crown" or "root flare".
Shall - Used to denote a practice that is mandatory.
Should - Used to denote a practice that is recommended.
Scaffold branches - Large, main branches that form the main structure of the tree.
Temporary branch - A small branch that is retained temporarily along the trunk of young trees.
Temporary branches provide photosynthate to increase trunk caliper and taper and help protect it from
sunburn damage and mechanical injury. Such branches should be kept small and gradually removed as
the trunk develops.
Trunk - The main stem or axis of a tree that is supported and nourished by the roots and to which
branches are attached.
ATTACHMENT 3, PAGE 66 OF 127
City of Rancho Cucamonga and RCFPD
Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services
Appendices A - H
APPENDIX G - STORMWATER BEST MANAGEMENT PRACTICES
ATTACHMENT 3, PAGE 67 OF 127
Landscape Maintenance SC -73
Objectives
■ Conteh
• Educate
• Reduce/Mimmize
■ RedactSubstitution
Targeted Constituents
Descripti0n Sediment 0
landscape maintenance activities include vegetation removal; Nutrients 21
herbicide and insecticide application; fertilizer application; Trash p
watering; and other gardening and lawn care practices. Metals
Vegetation control typically involves a combination of chemical Badena
(herbicide) application mrd mechanical methods. All of these 00 and Grease
maintenance practices have the potential to contribute Pollutants Organics
to the storm drain system. The major objectives of this BMP are Oxygen Demanding 0
to minimize the discharge of pesticides, herbicides and fertilizers
to the storm drain system and receiving waters; prevent the
disposal of landscape waste into the storm drain system by
collecting and properly disposing of clippings and cuttings, and
educating employees and the public.
Approach
Pollution Prevention
• Implement an integrated pest management (IPM) program.
IPM is a sustainable approach to managing pests by
combining biological, cultural, physical, and chemical tools.
■ Choose low water using flowers, trees, shrubs, and
groundcover.
• Consider alternative landscaping techniques such as
naturescaping and xeriscaping.
■ Conduct appropriate maintenance (i.e. properly timed
fertilizing, weeding, pest control, and pruning) to help
preserve the landscapes water efficiency.
]anuary 2003 Celifomla Sfarmwater BMP Handbook 1 of b
Munidpal
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ATTACHMENT 3, PAGE 68 OF 127
SC -73 Landscape Maintenance
■ Consider grass cycling (grass cycling is the natural recycling of grass by leaving the clippings
on the lawn when mowing. Grass clippings decompose quickly and release valuable
nutrients back into the lawn).
Suggested Prot000ls
Mowing, Trimming, and Weeding
■ Whenever possible use mechanical methods of vegetation removal (e.g mowing with tractor -
type or push mowers, hand cutting with gas or electric powered weed trimmers) rather than
applying herbicides. Use hand weeding where practical.
■ Avoid loosening the soil when conducting mechanical or manual weed control, this could
lead to erosion. Use mulch or other erosion control measures when soils are exposed.
■ Performing mowing at optimal times. Mowing should not be performed if significant rain
events are predicted.
■ Mulching mowers may be recommended for certain flat areas. Other techniques may be
employed to minimize mowing such as selective vegetative planting using low maintenance
grasses and shrubs.
■ Collect lawn and garden clippings, pruning waste, tree trimmings, and weeds. Chip if
necessary, and compost or dispose of at a landfill (see waste management section of this fact
sheet).
■ Place temporarily stockpiled material away from watercourses, and berm or cover stockpiles
to prevent material releases to storm drains.
Planting
■ Determine existing native vegetation features (location, species, size, function, importance)
and consider the feasibility of protecting them. Consider elements such as their effect on
drainage and erosion, hardiness, maintenance requirements, and possible conflicts between
preserving vegetation and the resulting maintenance needs.
■ Retain and/or plant selected native vegetation whose features are determined to be
beneficial, where feasible. Native vegetation usually requires less maintenance (e.g.,
irrigation, fertilizer) than planting new vegetation.
■ Consider using low water use groundcovers when planting or replanting.
Waste Management
■ Compost leaves, sticks, or other collected vegetation or dispose of at a permitted landfill. Do
not dispose of collected vegetation into waterways or storm drainage systems.
■ Place temporarily stockpiled material away from watercourses and storm drain inlets, and
berm or cover stockpiles to prevent material releases to the storm drain system.
■ Reduce the use of high nitrogen fertilizers that produce excess growth requiring more
frequent mowing or trimming.
2 of 6 California Stormwater BMP Handbook January 2003
Municipal
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ATTACHMENT 3, PAGE 69 OF 127
Landscape Maintenance SC -73
■ Avoid landscape wastes in and around storm drain inlets by either using bagging equipment
or by manually picking up the material.
Irrigation
■ Where practical, use automatic timers to minimize runoff.
■ Use popup sprinkler heads in areas with a lot of activity or where there is a chance the pipes
may be broken. Consider the use of mechanisms that reduce water flow to sprinkler heads if
broken.
■ Ensure that there is no runoff from the landscaped area(s) if re-claimed water is used for
irrigation.
■ If bailing of muddy water is required (e.g. when repairing a water line leak), do not put it in
the storm drain; pour over landscaped areas.
■ Irrigate slowly or pulse irrigate to prevent runoff and then only irrigate as much as is
needed.
■ Apply water at rates that do not exceed the infiltration rate of the soil.
Fertilizer and Pesticide Management
■ Utilize a comprehensive management system that incorporates integrated pest management
(IPM) techniques. There are many methods and types of IPM, including the following:
- Mulching can be used to prevent weeds where turf is absent, fencing installed to keep
rodents out, and netting used to keep birds and insects away from leaves and fruit.
- Visible insects can be removed by hand (with gloves or tweezers) and placed in soapy
water or vegetable oil. Alternatively, insects can be sprayed off the plant with water or in
some cases vacuumed off of larger plants.
- Store-bought traps, such as species-specific, pheromone -based traps or colored sticky
cards, can be used.
- Slugs can be trapped in small cups filled with beer that are set in the ground so the slugs
can get in easily.
- In cases where microscopic parasites, such as bacteria and fungi, are causing damage to
plants, the affected plant material can be removed and disposed of (pruning equipment
should be disinfected with bleach to prevent spreading the disease organism).
- Small mammals and birds can be excluded using fences, netting, tree trunk guards.
- Beneficial organisms, such as bats, birds, green lacewings, ladybugs, praying mantis,
ground beetles, parasitic nematodes, trichogramma wasps, seed head weevils, and
spiders that prey on detrimental pest species can be promoted.
■ Follow all federal, state, and local laws and regulations governing the use, storage, and
disposal of fertilizers and pesticides and training of applicators and pest control advisors.
lanuary 2003 California Stormwater BMP Handbook 3 of b
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ATTACHMENT 3, PAGE 70 OF 127
SC -73 Landscape Maintenance
■ Use pesticides only if there is an actual pest problem (not on a regular preventative
schedule).
■ Do not use pesticides if rain is expected. Apply pesticides only when wind speeds are low
(less than 5 mph).
■ Do not mix or prepare pesticides for application near storm drains.
■ Prepare the minimum amount of pesticide needed for the job and use the lowest rate that
will effectively control the pest.
■ Employ techniques to minimize off -target application (e.g. spray drift) of pesticides,
including consideration of alternative application techniques.
■ Fertilizers should be worked into the soil rather than dumped or broadcast onto the surface.
■ Calibrate fertilizer and pesticide application equipment to avoid excessive application.
■ Periodically test soils for determining proper fertilizer use.
■ Sweep pavement and sidewalk if fertilizer is spilled on these surfaces before applying
irrigation water.
■ Purchase only the amount of pesticide that you can reasonably use in a given time period
(month or year depending on the product).
■ Triple rinse containers, and use rinse water as product. Dispose of unused pesticide as
hazardous waste.
■ Dispose of empty pesticide containers according to the instructions on the container label.
Inspection
Inspect irrigation system periodically to ensure that the right amount of water is being
applied and that excessive runoff is not occurring. Minimize excess watering, and repair
leaks in the irrigation system as soon as they are observed.
■ Inspect pesticide/fertilizer equipment and transportation vehicles daily.
7-k-aining
■ Educate and train employees on use of pesticides and in pesticide application techniques to
prevent pollution. Pesticide application must be under the supervision of a California
qualified pesticide applicator.
■ Train/encourage municipal maintenance crews to use IPM techniques for managing public
green areas.
■ Annually train employees within departments responsible for pesticide application on the
appropriate portions of the agency's IPM Policy, SOPs, and BMPs, and the latest IPM
techniques.
4 of 6 California Stormwater BMP Handbook January 2003
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ATTACHMENT 3, PAGE 71 OF 127
Landscape Maintenance SC -73
Employees who are not authorized and trained to apply pesticides should be periodically (at
least annually) informed that they cannot use over-the-counter pesticides in or around the
workplace.
■ Use a training log or similar method to document training.
Spill Response and Prevention
■ Refer to SC -ii, Spill Prevention, Control & Cleanup
■ Have spill cleanup materials readily available and in a know in location
■ Cleanup spills immediately and use dry methods if possible.
■ Properly dispose of spill cleanup material.
Other Considerations
The Federal Pesticide, Fungicide, and Rodenticide Act and California Title 3, Division 6,
Pesticides and Pest Control Operations place strict controls over pesticide application and
handling and specify training, annual refresher, and testing requirements. The regulations
generally cover: a list of approved pesticides and selected uses, updated regularly; general
application information; equipment use and maintenance procedures; and record keeping.
The California Department of Pesticide Regulations and the County Agricultural
Commission coordinate and maintain the licensing and certification programs. All public
agency employees who apply pesticides and herbicides in "agricultural use" areas such as
parks, golf courses, rights-of-way and recreation areas should be properly certified in
accordance with state regulations. Contracts for landscape maintenance should include
similar requirements.
All employees who handle pesticides should be familiar with the most recent material safety
data sheet (MSDS) files.
Municipalities do not have the authority to regulate the use of pesticides by school districts,
however the California Healthy Schools Act of 2000 (AR 226o) has imposed requirements
on California school districts regarding pesticide use in schools. Posting of notification prior
to the application of pesticides is now required, and IPM is stated as the preferred approach
to pest management in schools.
Requirements
Costs
Additional training of municipal employees will be required to address IPM techniques and
BMPs. IPM methods will likely increase labor cost for pest control which may be offset by lower
chemical costs.
Maintenance
Not applicable
3anuary 2003 California Stormwater BMP Handbook 5 of 6
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ATTACHMENT 3, PAGE 72 OF 127
SC -73 Landscape Maintenance
Supplemental Information
Further Detail of the BMP
Waste Management
Composting is one of the better disposal alternatives if locally available. Most municipalities
either have or are planning yard waste composting facilities as a means of reducing the amount
of waste going to the landfill. Lawn clippings from municipal maintenance programs as well as
private sources would probably be compatible with most composting facilities
Contractors and Other Pesticide Users
Municipal agencies should develop and implement a process to ensure that any contractor
employed to conduct pest control and pesticide application on municipal property engages in
pest control methods consistent with the IPM Policy adopted by the agency. Specifically,
municipalities should require contractors to follow the agency's IPM policy, SOPs, and BMPs;
provide evidence to the agency of having received training on current IPM techniques when
feasible; provide documentation of pesticide use on agency property to the agency in a timely
manner.
References and Resources
King County Stormwater Pollution Control Manual. Best Management Practices for Businesses.
1995. King County Surface Water Management. July. On-line:
hhU-//dnr.metrokc.govjwlr%dss,lU
Los Angeles County Stormwater Quality Model Programs. Public Agency Activities
kU: LjjadVm.org/wmd/nRdes%model links.cfm
Model Urban Runoff Program: A How -To Guide for Developing Urban Runoff Programs for
Small Municipalities. Prepared by City of Monterey, City of Santa Cruz, California Coastal
Commission, Monterey Bay National Marine Sanctuary, Association of Monterey Bay Area
Governments, Woodward -Clyde, Central Coast Regional Water Quality Control Board. July.
1998.
Orange County Stormwater Program
httn://www.ocwatersheds.com/StormWater/swn introduction -AIR
Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff
Management Plan. September 1997, updated October 2000.
United States Environmental Protection Agency (USEPA). 2002. Pollution Prevention/Good
Housekeeping for Municipal Operations Landscaping and Lawn Care. Office of Water. Office of
Wastewater Management. On-line: httn://www.eRa.goy/n2des/menuofbmps/noU 8.htm
6 of 6 Callfornla Stormwater BMP Handbook January 2003
Munidpal
www.cebmphandbooks.com
ATTACHMENT 3, PAGE 73 OF 127
APPENDIX H • Double Staked Tree Drawing
TOP TIE TO BE PLACED AS
LOW AS POSSIBLE ON THE
TRUNK TO ALLOW FOR WIND
FLEXING OF THE TREE. BUT
NOT SO LOW AS TO LOSE
SUPPORT OR ALLOW
THE HEAD TO DROP. — — Ell
TIGHTLY COMPACTED 3" BERM
TO FORM WATERING BASIN FOR
RESIDENTIAL AND GROUND COVER
INSTALLATIONS. LOCATE OUTSIDE
OF PLANT PIT. BERMS IN TURF
AREAS TO BE REMOVED PRIOR
TO CITY ACCEPTANCE.
NOTES:
1. REMOVE NURSERY STAKES AND
FILL CAVITY WITHIN ROOTBALL.
2. STAKES TO BE PLUMB AND
PARALLEL.
3. STAKE TREE PERPENDICULAR
TO PREVAILING WIND.
TOP OF STAKES BELOW
HEAD OF TREE WHERE
SPECIES GROWTH HABIT PERMITS.
MAIN TRUNK
(2) SETS OF CINCH TIES SPACED 24"
APART, CONVEX SIDE AGAINST TREE
TRUNK. ATTACH WITH GALVANIZED
SCREWS TO 8' LODGE POLES.
2' DIA. LODGE POLE PINE STAKES
WITH WOOD PRESERVATIVE STAIN,
DRIVE A MINIMUM OF 8" INTO
UNDISTURBED SOIL AND POSITION
STAKES OUTSIDE ROOT BALL
TOP OF ROOTBALL TO EXTEND 2"
ABOVE FINISH GRADE.
PLANT PIT TO BE (2) TIMES THE
WIDTH OF THE ROOT BALL. NO
WOOD CHIP MULCH SHOULD BE
PLACED OR ALLOWED TO REMAIN
OVER THE ROOT BALL.
ARBOR GUARD IN TURF
AREAS AND FRONT YARDS.
NATIVE BACKFILL WITH
NO ROCKS GREATER
THAN 3" DIA.
TIVE SOIL UNDISTURBED
CITY OF RANCHO CUCAMONGA, CALIFORNIA
a APPROM BY' DOUBLE STAKED TREE STANDARD PLAN
216 5 GAL — 24" BOX 502
CITY ENGINEER ' rATEI USE WITH STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION I SHEET i OF 1
R.C.E. 24953
ATTACHMENT 3, PAGE 74 OF 127
CITY OF RANCHO MAMONGA
RFP #19/20-007 CITYWIDE TREE MAINTENANCE SERVICES
v•
G ♦t I -
� � U
Tree Tree Tree GPSTree Emergency Plant ISA
Pruning Removal Planting Inventory Response Health Care Certilied
Tree Care Professionals Serving Communities Who Care About Trees .w..WCAINC.mm
July 23, 2019
City of Rancho Cucamonga
Atm: procurement Department
10500 Civic Center Dr.
Rancho Cucamonga, CA 91730
RE: RFQ: #19/20-007 Citywide Tree Maintenance Services
Due: Wednesday, .10f 24, 2019 at 3d10PM
To whom it may concern;
Thank you for allowing West Coast Arborists, Inc. (WCA) with the opportunity to submit a proposal for
tree maintenance services for the City of Rancho Cucamonga. WCA is a family-owned and
operated company employing over 950 full-time employees providing various tasks to achieve one
goal: serving communities who rare about trees and landscape. We have reviewed, understand, and
agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet
the minimum requirements and responded to each of these requirements to the best of our ability.
WCA's corporate values include listening to customers and employees that will help to Improve services
offered. By establishing clear goals and expectations for the organization, supporting Its diverse teams,
and exchanging frequent feedback from customers and employees. WCA's top management team has
created a culture where employees become accountable for actions and results.
WCA has a 47 -year track record of working for more than 300 California and Arizona municipalities as
well as other various agencies. Our company has been in business since 1972 and is licensed by the
California State Contractors License Boards under license #366764. We have held this license in good
standing since 1978. The license specializes in Class C61 (Tree Service) as well as Class C27 (Landscaping).
We currently employ over 80 Certified Arborists and over 140 Certified Tree workers, as recognized by
the Western Chapter of the International Society of Arboriculture. WCA is also registered with the
Department of Industrial Relations (DIR) for Public Works projects, our registration number is
1000000956. Should we be awarded this project, we shall use full-time, in-house employees; no
subcontractors will be used.
Our employees will operate from one of our seven California Offices: Anaheim (Corporate HQ), Fresno,
Riverside, San Diego, San lose, Stockton, and Ventura. For questions related to this proposal and who
has the authority to negotiate/present please contact Victor Gonzalez, V.P. Marketing, at (714) 991-
1900 or at veonzalez(awcainc.com. Nick Alago, Area Manager, will be assigned to this project should
WCA be awarded a contract. He can be reached at (714) 920-0558 or nalaeotmwcainc.com.
Sincerely,
Via -6
Victor Gonzalee \
Vice President
3.1 COVER LETTER .................
3.2 TABLE OF CONTENTS.....
3.3 EXECUTIVE SUMMARY........................................................................................................................... 1
3.4 EXPERIENCE............................................................................................................................................... 2
3.5 THIRD PARTY/SUBCONTRACTORS..................................................................................................... N/A
3.6 STAFF BIOGRAPHIES................................................................................................................................ 5
3.7 PROPOSAL RESPONSE............................................................................................................................. 9
3.8 NON -DISCLOSURE CONFLICT OF INTEREST
NC
3.9 PROFESSIONAL SERVICE AGREEMENT.................................................................................................. 21
3.10 ACKNOWLEDGEMENT OF INSURANCE
3.11 ADDENDUM ACKNOWLEDGMENT
22
24
3.12 DEBARMENTS SUSPENSION................................................................................................................ 25
3.13 PARTICIPATION CLAUSE..................................................................................................................... 26
3.14 SIGNATURE OF AUTHORITY................................................................................................................. 27
3.15 COMPANY REFERENCES.........................................................................See Separate Attachment
ATTACHMENT 3, PAGE 77 OF 127
Understanding the City s commitment to the residents, we are hopeful
to begin a partnership with the City in providing quality tree
maintenance 5 management services.
West Coast Arborists. Inc. (WCA) has a 47 -year track record of working
for more than 300 California municipalities and various public agencies.
Our tree maintenance program includes a well-defined Ouslity Control
Plan, which incorporates certified personnel, safety, pruning specifications, equipment. hours of operation, public relations, traffic control,
scheduling of work, computerized billing, and public convenience.
Our company has been in business since 1972 and is licensed by the California State Contractors License Board under license #366764 with
a local office and yard in the Cities of Anaheim. Ontario and Grand Terrace. We have held this license in good standing since 1978. The
license specializes in Class CGI (Tree Service) as well as Class C27 (Landscaping). Also. we have an A- rating from the bonding board. We
are a California Corporation with Federal Tax ID Number #95-3250682. We currently employ over 80 ISA Certified Arborists and over 140
Certified Treeworkers. as recognized by the Western Chapter of the International Society of Arboriculture.
In addition to the references listed in our Proposal, we are currently under contract with the Cities of Upland. Fontana. San Dimas. and
Claremont. providing various tree maintenance services. We would encourage your agency to contact these Cities or any of the listed
references. WCA has reviewed and agrees to the City's specifications for tree care and has no exceptions. The specifications are
incorporated in its entirely as part of our proposal and become the Scope of Work for tree care services.
As a result of the recent budget issues, municipalities are being stretched to their financial limits. City and City administrators are faced
with budget reductions leading to staff cul backs, decreased levels of service, and antiquated equipment. The resulting trend of lower service
levels needs to be turned around. We believe in an Interactive Partnership with the community, where municipalities can confidently rely on
WCA to assist them with any of their tree care needs.
Our goals in urban tree care are to extend the life of all trees, safeguard public safety. and produce a reliable source of shade. beauty and
the other non-commercial benefits that result from healthy trees in parks and Agency right-of-ways. Obviously, this cannot be accomplished
without the City's valued input or without community involvement.
Community. The community consists of everyone that cares about trees. They include residents, business owners, community groups.
consumers, schools, and citizen arborists. We believe the community is the actual customer. We strive to provide the
highest level of service in the safest manner possible in an effort to create a beautiful environment. In addition, as a valuable resource within
the community we are able to offer extraordinary services to the public including. but not limited to, erboricultural education. participation in
Arbor Day and other City events. and special community projects.
City Administration: City staff has the very important task of managing trees as an ecosystem, taking into consideration specific biological.
social and economic conditions. They must ensure that the best methods of tree care are practiced in the community. that the lives of the
trees are extended beyond average. and that the taxpayers receive the most from their investment in trees.
West Coast Arhorists. Inc. [WCA): We have the challenge of meeting the community's needs, not only in tree care, but also in other
aspects. However. unlike most firms, we believe to be a valuable resource in that we have the qualifications and corporate capabilities to
meet the community's needs and beyond. Our Certified personnel ensure the community that the work performed will be in accordance with
today's standards. The collection of equipment allows us to dedicate specific pieces to the City. Our support staff aids the field team with
information management. which provides communities with a complete, comprehensive urban tree care program.
ATTACHMENT 3, PAGE 78 OF 127
WEST COAT ARBORIST$, INC. (WCA) is a family-owned end operated union company employing over 950 full-time
employees providing tree maintenance and management services. We are proudly serving over 300 municipalities and public agencies. We
provide superior and sale tree care operations seven days a week 24 hours a day throughout California and Arizona.
COMPANY INFORMATION OUR VISION
President: Patrick Mahoney
Organization Type: Corporation As a corporate citizen. WCA's responsibility and accountability are to the communities where we
Established: 1972 do business. We hold ourselves to the highest standards of ethical conduct and environmental
Federal Tax 10: 95-3250682 responsibility. communicating openly with our customers and the communities in which we work.
OIG Registration:1000000956 It is our goal and vision to lead the industry in state-of-the-art urban tree care and management
Members of Laborers' Union: LiONAI services.
CORPORATE OFFICE 3Z& enol nye
2200 E. Via Burton St. ca,�aaa cP�. tvila cmT.P pl ,rf��2� i2eeb.
Anaheim. CA 92806
REGIONAL OFFICES IOU% CUSTOMER SATISFACTION
Fresno, CA Customer satisfaction is our top priority. We guarantee your complete satisfaction with every
Phoenix, AZ facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled
Riverside. CA in the industry for dependability. integrity, quality and courtesy. We authorize our employees to
Sacramento. CA do whatever is necessary to achieve the highest quality results. We know that high quality work
San Diego. CA sco. saves our customers valuable time and is for more cost effective if we do our work properly the
Sen Franci
San Jose. a. CA first time. We are committed to courteous and prompt customer service to fully resolve any
Stockton. CA issue.
Ventura. CA
CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax(714)956-3745 an- ISA Certified 40+ Yours Experience 950+Gualified
Email: vganzalez@wcainc.com Arborists (Similar Size 6 Scope) Employees
FIELD MANAGEMENT
Nick Alago, Area Manager
21718 Walnut Avenue
Grand Terrace, CA 92313
Phone (714) 920-0558
Fax (714) 936-0377 Less than 2%turnover Local Office 6 Nursery 1500+ Pieces of
Email: nelego@wcainc.com ratio for service staff (Grand Terrace 6 Ontario) Equipment (Owned)
EMERGENCY RESPONSE 24/7
866 -LIMB -DOWN
ATTACHMENT 3, PAGE 79 OF 127
CORPORATE CAPABILITIES
West Coast Arborists, Inc., is committed to successfully completing each project in accordance with the specifications, budget. schedule and
with the highest quality of service. Our customers' satisfaction is a direct result of our means to carry out each project Listed below are some
of our corporate capabilities, which not only provide a sense of comfort and confidence in our customers, but also assure them of our
continuous ability to carry out the duties of managing their urban forest.
In business continuously and actively since 1972
Contractor's License C61/049 9 C27
Over $8.5n0,n001ine of credit available
Bonded by CBIC, an A+ rated company
950+ employees
300- contracts with public agencies
80- Certified Arborists
140+ Certified Treeworkers
Drug-free workplace
14,000 sq. ft. company-owned Headquarters (Anaheim)
Department of Agriculture Nursery license
Avg. 500.000 trees pruned annually over past 3 years
Avg.18.000trees removedannually over past 3 years
Avg. 14,000 trees planted annually over past 3 years
Avg. 250.000 trees inventoried annually over past 3 years
Federal Tax 10 #95-3250682, current on all taxes and
fillings with state and federal government
Sales volume over $100 million annually
Fleet of 1.500+ pieces of equipment
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Active Memberships:
Tree Care Industry Association (TCIA)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks R Recreation Society (CPRS)
Association of California Cities- Orange County (ACCOC)
Maintenance Superintendents Association (MSA)
California landscape Contractors Association (CLCA)
Street Tree Seminar (STS)
California Urban Forest Council (CBUFC)
American Public Works Association (APWA)
CONTRACTORS
STATE LICENSE BOARD
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ATTACHMENT 3, PAGE 80 OF 127
RFP #19/20-007 for City Tree Maintenance Services
Disclosures
3.4 If the firm is involved in any pending litigation that may affect its ability to
provide its proposed solution or ongoing maintenance or support of its products and
services.
A large, mature Eucalyptus tree uprooted and struck bystanders at a City of Whittier park
while taking photos under the tree. Several people were injured, and one death occurred as a
result of the fallen tree. Currently there are 22 plaintiffs. The case is in the beginning phases
and has just been transferred to the Norwalk court jurisdiction. WCA was pulled in as a
cross-complaint from the City of Whittier.
Case No. OC656449 - Mojorro, at al. v. City of Whittier, et al.
Case No. BC666844 — Stephanie Dviett v. City of Whittier, WCA
�P/v - `� 7/23/19
Patrick Mahoney, President Date
ATTACHMENT 3, PAGE 81 OF 127
Staff members have diverse educational backgrounds including
accounting, business administration, engineering, and forestry.
INTRODUCTION
West Coast Arborist's (WCA) is a company comprised of a
management team and a safety committee. Staff members have
diverse educational backgrounds including accounting. business
administration. engineering and forestry.
WORK FORCE
WCA actively maintains ongoing processes to assure that only
qualified and competent staff provides safe and quality tree
maintenance services. These skilled employees can only be achieved
through bath training and work experience. We believe that
essential experience should always be obtained through qualified
supervision; this includes both basic and extended skills. WCA makes
every attempt to ensure that this is undertaken before performing
work leading a crew, or career advancement. The work performed
on this contract is routine, recurring and usual. The work includes
watering, trimming. pruning. planting. removal and replacement of
trees and plants, and servicing of irrigation. The rates included in
the Cost Proposal are based on the current prevailing wage
determination for "Tree Maintenance (laborer)."
CERTIFICATION
WCA encourages its employees to get certified through the
International Society of Arboriculture, in an effort to raise the
standard of professional tree care companies. This standard
exemplifies our company's commitment to providing customers with
competent, knowledgeable certified workers. WCA employs a large
number of ISA Certified Arborists and ISA Certified Tree Workers,
CREW EVALUATION
WCA employees are evaluated through an internal mechanism
supervised by our Management Teem. Each employee performs their
duties according to a criteria -based job description that reflects
safety, quality workmanship. productivity, appropriateness of care.
problem solving and customer service. A performance appraisal is
conducted for each employee upon completion of the probationary
period and at least annually thereafter. Each worker is also required
to complete a competency assessment and orientation upon hire
and annually thereafter in selected areas to assure that ongoing
requirements are met and opportunities for improvement are
identified.
ATTACHMENT 3, PAGE 82 OF 127
UPPER MANAGEMENT TEAM
From marketing, contract administration. field and fleet management, to information technology, our Upper
Management Team is involved in the day-to-day operations supporting each Project Team and Customer to ensure
the highest quality of tree care is being achieved in the industry.
PROJECTTEAM
NICK ALAGO. PROJECT MANAGER
CA Caged Arborist# WE439GAU• TDA CartihedArboist#250 • OC Wildlife Aware • NCCCOCaged Crone Operator
Mr. Alago has been with WCA since 1999. He has nearly 35 years experience in the arboriculture field. He is
responsible for estimating, scheduling. contract administration. personnel and daily operation. He is responsible
for field operations, customers service, and management of crews throughout the Inland Empire. Through his
employment he has gained valuable experience in computer estimating, tree inventory systems. and casting
programs which are essential in the efficient operation of tree crews. Nick was recently recognized as WCA
Inc. Area Manager of the Year for FY 17-I0.
ALONSO GARCIA SUPERVISOR
CA CagedAr1mist#B499A • TCIASafetyNvfessional#301
As Site Supervisor, Alonso is a full-time employee who has worked for WCA Inc. since 1997. He is responsible
for reviewing the day's activities, assisting the Area Manager in scheduling, and ensuring proper safety
procedures are being followed. As the Supervisor, he speaks fluent English and will communicate with City
officials and other interested parties on a daily basis. Reports and resolves malfunctions, damage, or industrial
injury. He also assists in employee training programs. maintains records. and files daily reports and receipts.
VALERIE ROORIGUEL CUSTOMER SERVICE REPRESENTATIVE (CSR)
Valerie has been with WCA. Inc. since 2002, as the CSR (Customer Service Representative) she is responsible
for providing support to the Area Manager, Site Supervisors and crew. She is to act as a liaison between the
company and it's clients as well as the general public. Valerie is responsible for responding to customer service
inquires and facilitating contracting functions, such as: mapping, underground service alert. date entry, field
book preparatian, list preparation. etc.
ERNESTO MACIAS. SAFETY MANAGER
CA Caged Arbamn#WE7120AUM • OCASsfetyfiidassional#915
Ernesto has been with WCA. Inc. since 2011, his primary responsibility is to ensure safety company -wide which
includes the development implementation and review of the company's in-house training programs. crew safety
audits. and the company's Injury 9Illness Prevention Program.
TIM CROTHERS. PLANT HEALTH CARE MANAGER
ISABoard Caged Master ArboristWE7655 BUM • OPR Oualified Pest Control Applicator #145321 IIAL Category B 60
Tim as been with WCA since 2012. Our PHC program is managed in-house; there is no subcontracting. Staff is
licensed by the CA Oept. of Pesticide Regulation. Our program goes beyond standard chemical applications as
we expanded our services to include an Integrated Pest Management program. Inspection. diagnosis and
treatments are available as needed.
sanmt M,
Nick Alago. Project Mpr. AlomoCercia, Supv. Valerie Rodriquez. CSR Ernesto Necias.Sefelygar, iim CrNhers, NC Mar.
ATTACHMENT 3, PAGE 83 OF 127
IRRIMP� In partnerstiip with the Laborer's International Union of North America
Field Employees Higher Standards-ExemplaryTraining=SuperiorEmployees
ISA Certified
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implement Traffic Control Plans.
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Forester UtilityUne Utility Tree Care Municipal PlacemaS Technology Mechanics CertifiedCree
Clearance Specialists Safety Specialist Dedicated Specialists Operators
Woiers Professionals Manager
WCA has developed an exemplary Plant CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION
Health Care Program that goes beyond
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standard chemical applications. ® j Ste[
Advisers Applicators
WCA's VP of Field Operations is a key WCA has 70 staff members
WILDLIFE contributor in identifying and certified through the Wildlife
PROTECTION developing the first ever Best Aware and Wildlife Training
Management Practices guidelines for Institute.
Tree Care for Birds and Other Wildlife.
Board Certified ASCA Consulting Arborist
Master Arborists Michael Mahoney, ASCA Consulting Academy #0022/ Registered Member #353• WC 0216 A - BACSUF
Michael Palat WE 6541 BUM Mr. Mahoney has over thirty-six years in practical and management experience in erbariculture end
Kelley Cilleran WE 7061 B I urban forestry: 20 years full-time as an arboriculture practitioner: 5 years full-time as manager of
Tim Crothers WE 7655 BUM large arboricultural contracting firm: 5 years full-time as CEO of arboricultural and urban forestry
Cris Falco WE 7490 B consulting firm: 6 years full-time as an independent arboricultural and urban forestry consultant.
Glenn Reeve WE 101' B Approximately 45 hours credit. annually, arboricultural continuing education.
ATTACHMENT 3, PAGE 84 OF 127
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ATTACHMENT 3, PAGE 85 OF 127
PRUNE CLASSIFICATIONS
Grid Prune- Grid tree pruning is based an pruning in pre -designed
districts, or grids on a set cycle and includes all trees (small,
medium and large-sized.) Pruning will include structural pruning.
crown raising. and crown cleaning in accordance with the standards
set forth by the International Society of Arboriculture Pruning
Standards (Best Management Practices) and shall have no more than
25% of the live foliage removed at a given time.
Full Prune/Crown Reduction- Crown reduction is performed when
conditions within the crown of a hardwood tree are such that the
entire tree needs to be reduced. A full prune is recommended when
the primary objective is to maintain or improve tree health and
structure, and includes pruning to reduce overall canopy mass and
excessive wood weight Trees that are identified for a full prune shall
have more than 25% of the live foliage removed at a given time.
Service Requests
A Service Request Prune includes tree maintenance services on
designated tree(s) as ordered by the Agency Arborist or
designee. Pruning may include structural pruning, crown raising.
crown cleaning or pruning to reduce/restore the crown. Whichever
work type is ordered by the Agency. pruning will be performed in
accordance with the standards set forth by the International Society
of Arboriculture Pruning Standards and the Best Management
Practice, Tree Pruning Guidelines. Work assignments from the
Agency may require mobilization from one tree site to another within
the Agency.
Line Clearance
Trees that interfere or have the possibility of interfering with utility
lines will be trimmed in a manner to achieve the required clearances
as specified and in accordance with the California Public Utilities
Commission. It is our goal to protect the current health and
condition of the tree and to maintain its symmetry and direct growth
away from the utility lines.
Small Tree Care
Proper pruning and care during the early stages of the tree's life will
save money in the future, and create a safer. more beautiful, healthy,
easy-to-maintaln tree. We believe that tree care that Is
performed early will affect its shape, strength and life span. Our
specialized small tree care team consists of certified personnel
trained to perform the fallowing:
• Selective structural pruning
• Removal of dead. interfering. split and/or broken limbs
• Pre -conditioning the water retention basin built around the tree
• Staking or re -staking
• Adjusting tree ties
• Adjusting trunk protectors
• Weed abatement
Palm Trunk Skinning
Palm tree skinning consists of the removal of dead frond bases
(only), at the point they make contact with the trunk without damage
to the live trunk tissue.
Root Pruning
We strongly recommend against any root pruning, however, should
the Agency elect to proceed. we recommend that it be done no
closer than 3 times the diameter of the trunk Roots will he pruned
to a depth of approximately 12 inches by cleanly slicing through the
roots. so as not to tear or vibrate the root causing damage to the
tree. The excavated area will be backfilled with native sail and debris
will be hauled away.
Tree Removal Operations
With a minimum of 48 hours advanced notice. WCA will inform
Underground Service Alert (USA) of the location of work for the
purpose of identifying any and all utility lines. The removal process
consists of lowering limbs delicately onto the ground to prevent any
hordscope damage. Immediately following the removal, the stump
will he ground down, if ordered to do so and with proper USA
notification.
Tree Planting
We can replace trees that have been removed and plant new trees in
accordance with specifications. We are prepared financially and
logistically to acquire and purchase selected tree species for tree
planting. At a minimum of 48 hours in advance we will inform
Underground Service Alert (USA) of the location of work for the
purpose of identifying any and all utility lines. A well-trained planting
team will perform the sail preparation and installation of the tree.
Tree Watering
Tree watering will be performed by a lull -time. WCA team member
on various routes, when requested by the Agency. This team will also
be responsible for reporting special care needs to the small tree
care team. This could include reporting weeds, soil that has settled,
and/or staking and tying needs.
ATTACHMENT 3, PAGE 86 OF 127
Emergency Response
We are prepared for emergency calls 24 hours a day. 7 days a week
including holidays. The tall free number is 866 -LIMB -DOWN (866-
546-2369). This number will be provided to the Agency. Police
Department and/or Fire Department. Our emergency response team
will do what is necessary to render the hazardous tree or tree -
related condition safe until the following workday.
Crew Rental
Due to our vast amount of resources, including our specialty
equipment and qualified personnel we are able to extend our
commitment to our customers by providing various miscellaneous
services outside of the most common tree maintenance services:
• Flag hanging
• Holiday light installation
• Changing ball park lights
• Misc. use of aerial towers and cranes (including equipment
rental)
• Crown reduction
• Crown restoration
Plant Health Care
Tim Crotheis, Plant Health Care Manager
• ISA Board Certified Master Arborist WE -7655 BOM
• OPR Qualified Pest Control Applicator #145321
• DAL Category 0 6 0
Our PHC program managed by Tim Crothers goes beyond standard
chemical applications. We have developed on efficient Integrated
Pest Management Program (IPM) that requires diagnosis before
treatment. WCA is staffed with licensed applicators and advisors
that are environmentally conscious as well as compliant with the
California Department of Pesticide Regulation. This service allows
US to provide you with:
• Proper diagnosis based on on-site inspection with laboratory
testing when necessary
• Proactive and preventative recommendations that reduce the
amount of potential pest and disease issues
• Follow-up evaluations to ensure that the recommended
treatments result in a healthy and balanced urban forest
Shot Hale Borer
They Polyphagous Shot Hole Barer (PSHB) is a new pest in
Aphorist Reports Southern California. This baring beetle drills into trees and brings
We have full-time Certified Arborists on staff that can prepare with it a pathogenic fungus (fesariumeuwe/%a), as well as other
detailed arborist reports. tree evaluations and site inspections fungal species. When heavily infested, the resulting Fusarium
based on your specific needs. Reporting can be generated for one causes the decline and death of trees. Over 120 different tree
tree or an entire selection and is handled on a case-by-case basis. species are affected in Southern California and over 30
reproductive hosts are of high concern. As tree care
professionals. we have a responsibility to understand and report
.hn• wn — a L•u W o a.o •,•r4lnn nn inf•croA Walt PCNA
ABILITY TO ACQUIRE, PURCHASE 6 STAGE TREES
Cities expect the highest quality of new trees, proven varieties and an organization with the knowledge and skills to provide them with the
latest and most reliable information available related to tree planting. By meeting these expectations, we're able to contribute to the success
of reforestation projects within communities. In order to complete successful tree planting programs. cities can rely an us to locate, acquire
and purchase different tree species.
As part of our Corporate Capability, we are financially able to purchase large quantities of trees far planting projects. Being familiar with
over 50 nurseries in California. allows us to obtain the hest tree available from a broad and plentiful stock. The process by which we obtain
trees is quite simple: First, we utilize our database of nurseries, and contact several of them requesting specific trees with their prices.
Upon locating the availability of trees, we then perform a
tree pre -inspection at the nursery. When time is of the
essence. nurseries will provide us with photos either by
mail or by e-mail for our review. Once the trees are
purchased. and depending an the size of the project. we
have them delivered to our facility in Placentia. One. or
if possible, at a staging area within the Agency. It is
through this process that we have planted an average of
14.000 trees for all of our customers each year during
the past three years.
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ATTACHMENT 3, PAGE 87 OF 127
GREEN WASTE
WCA's commitment to be a socially responsible corporate partner to our customers and communities is exemplified in our
Recycling Program. With the steadily -increasing concern for the ecological health of our communities. WCA has embarked on a
landfill diversion process where all material is taken to recycling facilities where it is used in the production of soil amendments.
We are committed to taking all recyclable materials removed from the trees trimmed for the duration of this project to a
recycling center for processing. Verification of amounts recycled will he obtained and reported by WCA via ArborAccess for the
purpose of meeting the goals of the State for reducing landfill usage.
L 7
MULCH is made from coarse ground branches and leaves. It
should he spread on the ground at a rate of six to twelve
inches for best effect. Fresh mulch will deplete nitrogen from
the surface of the soil which will reduce unwanted weeds.
Unca the mulch has decayed, it returns nitrogen which helps
build the quality of soil for plants. A large amount of tree
debris is processed by WCA and used in large scale mulching
projects for establishing native plants in open space areas.
COMPOST is made from fine ground branches. leaves or
other organic material. When mixed with oxygen and water,
the organic material will decay or "compost" A finished
compost is excellent for turning into the top layer of sail and
will add nitrogen and increase the water holding capacity of
sail. You can make compost at home in a pile in your yard or
in a bin that you make or purchase. large scale composting is
done at regional recycling facilities.
FIREWOOD is traditionally the most common use of large
branches and logs. Firewood is used to heat homes during
winter months. WCA takes lags to a yard in Irvine where a
firewood retailer splits and resells the firewood to local
residents.
LOGS TO LUMBER is an old idea with a new approach by
converting Agency trees into usable lumber. WCA worked on a
twelve month trial program with the California Department of
Forestry and Fire Protection to create an environmentally
sound and socially responsible alternative to importing lumber
from other areas, reducing our demand an trees from natural
forests.
LOGS TO LUMBER
Recycling the Urban Forest
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WCAINC,CUM
"Logs to Lumber" evolved from a 12 -month trial program
where West Coast Arborists. Inc. (WCA) worked with the
California Department of forestry and Fire Protection (EDF).
........................................................
The Goal Reducing
is to create an waste from the urban forest.
environmentally sound Converting
and socially responsible trees removed into useable lumber.
alternative to imparting
lumber from other areas : Assisting
d t d th with landfill diversion (A6939).
an a re wee e
demand an trees from Giving
natural forests. hack to the Community!
........................:................................
The program proves to he successful and now WCA transports
suitable logs to our woad recycling center. Woodhill Firewood.
ATTACHMENT 3, PAGE 88 OF 127
IMPLEMENTATION PLAN
To ensure the quality of work and the level of service expected.
WCA abides by a well-defined quality control plan that
incorporates the following:
• Certified personnel
• Safety
• Pruning specifications and guidelines
• Sound equipment
• Public relations
• Proper traffic control
• State-of-the-art communication systems
Special shifts including weekends and evenings can be
arranged in accordance with the Agency s specifications.
Project/Area Manager:
NIN;Ielll "ll
ISA Certdicatian #WE4396-AU
ISA Tree Risk Assessmem#El0B3
TCIA Certified Ariborst #250
TLC Wicks Aware
The project Area Manager will be the central point of contact and
will work cooperatively with Agency staff. local residents and
business owners. etc. The Area Manger will provide overall field
supervision and crew management.
Daily Management
Daily management will consist of. but not he limited to:
• Email notification complete with location, crew, equipment
type. and work description
• Supervise crew personnel to insure proper pruning
standards are followed in a safe manner
• Traffic control setup and maintenance of work zone
• Ensure work area is left free of debris at the end of shift
• Maintain record of work completed each day
• Maintain good public relations at all times
• Provide immediate notification to Agency Inspector upon
damage of personal property including a plan for corrective
measures to take place within 48 hours
Weekly Management
Weekly management will consist of. but is not limited to:
• Weekly inspection of work completed
• Meet with the Agency to review work schedule end progress
• Insure standards of pruning are performed in accordance
with Agency specifications
• Maintain open communication with the Agency Inspector and
field crew
Scheduling of Work
The Area Manager is responsible far scheduling work which shall
conform to the Agency's schedule of performance. We recommend
equal distribution of work throughout the course of the fiscal year.
Notifications will be provided to residents prior to the start of
pruning operations in said area. All work will be performed in a
cooperative manner as to cause the least amount of interference or
inconvenience.
Public Notification
Upon Agency staff approval, WCA will post a door hanger notice
prior to commencement of grid pruning (within 24-48 hours). After
tree plantings. door hangers will be provided to residents
instructing them an the proper care for their newly planted tree.
For more comprehensive outreach we can also submit a press
release for special projects or routine maintenance. The Agency
may modify the procedures and materials to which we notify
residents.
Communication Systems
Our use of modern and reliable communication systems affect our
daily job performance by increasing our efficiency. Management and
Field Personnel utilize smart phones as both navigational and
communication devices in the field. Smart phones have proven to be
a convenient method to input date as related to tree inventories,
daily work records, timesheets, photos. and billing information:
eliminating the need to handwrite data and improving customer
service by minimizing response time.
Permits and licensing
WCA will procure a City Business License as necessary and any "no -
fee" permits prior to commencement of work Permits (i.e..
encroachment, traffic central, etc.) requiring fees will be charged
back to the Agency.
Right -of -Way
All work will be performed in the public right-of-way. Employees will
not utilize private property for eating. breaks or any other reason or
use water or electricity from such property without prior written
permission of owner.
Cooperation and Collateral Work
WCA will give right to operate within the project to the Agency
workers and/other contractors, utility companies. street sweepers.
and others as needed in a cooperative effort to minimize
interference in daily operations.
iz
ATTACHMENT 3, PAGE 89 OF 127
WORKFLOW TIMELINE
Grid Pruning Flowchart (Completion dependent on tree quantity)
Work request received CSR creates a work order 6 Are'
Menegger schedules the
from Customer gives to Area Manger work informs the
Customer
Foreman posts Foremen completes
public notices Crew performs work work order 6 inventory:
then submits to office
Removal Flowchart (15-30 day Completion)
Customer marks trees kr Work request received CSR creates work order 6
BSA firs es resident Irom Cuelomer canects DSAfilunws in
advance of work
!77orman
dulea Foremen mmdetes work
stomer Crew performs work orderahrrentorry.
r to then submits to atfice
Planting Flowchart (15-30 day Completion)
Work request received CSR prepares work order CSR gives work order to
From Customer 6 orders trm(s) from Arm Manager to schedule
Nursery Manager work inform the Customer
Crew performs work Foremen completes work CSR closes work order,
6 hangs tree care order 6 inventorg Billing Dept,
door hanger then turns in prepares invoice
Service Request Flowchart (15-30 day Completion)
Work request received CSR creates a work order 6 A"'M anagger schedules the
from Customer gins to Area Manager wmkli informs the
Customer
Foremen posts Foremen completes
public "loops Crew performs work work order 6 inventory:
� 11'herturos in
Emergency Flowchart (I Hour Response/ 24 Hour Completion
Work order is given
to the Foremen
CSR closes work order,
Billing Dept
prepares invoice
Work order is given to the
Arae Manager
CSRclosesw.rkorder,
going Dept.
preparesinvoice
Work order is given to the
foremen
Billing Dept. processes 6
prepares invoice
Work order is given
to the Foreman
CSR closes work order,
Billing Dept.
prepares invoice
finergenry request 6n -Call SuDarvisor Supervissrcreates work Crew perlomle necessary
receive twat Cusmmer dispatches Emerye"q Crew order 6se�s la w to ensure safely
Dreman
Cres sands notdicetmn and
photos to Customer and Il applmeao crew return rForeem7nmi CSR dwea work eoMI Suprvisor that work to site nest day to orentory:.is complete compact work thin preparesinvoice
13
ATTACHMENT 3, PAGE 90 OF 127
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Project Site Maintenance
Work site will he left free of debris at the end of each workday. We
will not discharge smoke, dust or any other air containments in
quantities that violate the regulations of any legally constituted
authority.
Protection of Public and Private Property
WCA will provide all safety measures necessary to protect the public
and worker within the work area. We will maintain good public
relations at all times. The work will be conducted in a manner which
will cause the least disturbance.
Public Convenience and Safety
WCA will comply with any and all local sound control and noise level
rules, regulations, and ordinances which apply to any work
performed in the contracted area. All work will cease
by 5:00 pm or as directed by the Agency
'Excluding emergency services. a-_�V
AM
Traffic Control
Traffic control procedures will he set-up in accordance with the Work Area Traffic
Control Handbook (WATCH) and State of California Manual of Traffic Controls as well
as the Agency Traffic and Safety Operating Rules. WCA will make adequate provisions
to insure the normal flow of traffic over the public streets and park roads. Every
effort will he made to keep commercial driveways and passageways open to the
public during business hours. High visibility arrowboard(s) will he used when
neefed. Prior to use, the Agency will approve traffic safety equipment and devices.
Pedestrian and vehicular traffic shall he allowed to pass through the work areas only
under conditions of safety and with as little inconvenience and delay as possible.
Unless the work area is totally barricaded or otherwise kept safe, at least one
worker will serve to coordinate safe operations on the ground at all times when
work operations are in progress.
'%CREW\
WORKING
ATTACHMENT 3, PAGE 92 OF 127
Customer Service Department
As we work with. or near. the public. we are mindful that we will
most likely be the first person the public contacts. We have a full-
time Customer Service Department with each Customer Service
Representative (CSR) trained in addressing concerned residents
and bystanders.
Complaints S Damage Resolution
Should there be any property damage, we adhere to specific
procedures to resolve the problem. The Foremen on the job site will
notify the resident and the Inspector immediately.
If the resident is not at home, then we will leave a WCA card with
instructions to call our Claims Coordinator in our corporate office.
The ultimate goal at each work site is to leave the property in the
some condition as before we entered it. We will notify the Agency
Representative immediately upon damage of personal property
including plans for corrective measures to take place within 48
T9AlllygRMiRRt
All WCA vehicles are equipped with an Accident Kit should anything
happen during the work day. Each kit has an Incident Report. an
Accident Report. an Injury Report. a camera, First Aid instructions
and protocol for contacting the corporate office. A computerized
log of all incidents is maintained to include the date, time of
occurrence, location. problem and action to be taken pursuant
thereto or reasoning for non -action.
Any activities found by the Agency to be unacceptable will be
rectified immediately. All other complaints will be abated or
resolved within twenty-four (24) hours of the occurrence. We have
teams specifically assigned far handling damage to properties, both
private and public. Through our communication system, we have the
ability to dispatch either of these teams and have them respond
immediately to the site for proper repair. We pride ourselves on
professional workmanship to avoid these types of incidents.
however, should one occur, we take all appropriate measures to
resolve the matter in a timely and efficient manner.
\AOC406
OATH OF
COMMITMENT
WCA is commit ted to working with the City o f Sancho Cucamonga staff to develop and maintain a
work schedule that willpmode the citizens with the most effectiveandafbkientmeans tape, farm
tree careservices We willadhers to thescheduleestabltshedby theCityandeasure residentsaf
aurdedicetiantocompletingwork xa timely manner. Weundsrstandthat theremeybe
91ictuetians inn the City's budget and that the City may ask as to reduce service levels in an effort to
meet the current economic demands 6y being 9exhla, wecen help to Bose any financialstrain,
promatecontractarslabilityandguaranteeresidents withgaelitytree care6cusmmerservtce.
This is aur oath of commitment to uphold the prestigious nomesake of the
City ofRancho Cucamonga b y pra viding gold s tandord tree care services
atrick Mahoney. Resident 7/24/19
ATTACHMENT 3, PAGE 93 OF 127
• �� 0
ARBORTM
AC
ARBORACCESS FEATURES
I�tiy��i:►ymr�ye�.����1
The List Tracking Report in ArborAccess is a useful tool in the
management of incoming work. This report allows both parties
to track specific jobs as they are ordered by the Agency.
Proper use of this system enables the Agency and WCA to track
the completion of work that is ordered.
INVENTORY SOFTWARE- ARBORACCESS
Our tree management program sets us apart from other companies.
With nearly 2,000 active users, ArborAccess and our mobile app will
help you easily manage your urban forest with ease and convenience.
Tree site attributes include location (utilizing GPS coordinates),
species type, and parkway size. Features allow you to view and edit
work history records and create work orders directly from the field.
all from our secure cloud.
The information contained in ArhorAccess is live data that can also
he linked directly to a GIS program. such as ArcView. for geo-coding
purposes and can assist your Agency in meeting GAS034
requirements. ArborAccess provides an unlimited resource of
information regarding your Than forest.
SOFTWARE TRAINING
Our IT Department is based out of our corporate office in Anaheim.
CA with regional offices located throughout California and Arizona.
Each office has the ability to provide software training to our
customers. We are also available to provide training sessions on-
site at the customer's discretion. On-site training is proven to be
effective as R provides a guided hands-on experience.
We offer periodic tree maintenance and management workshops
each year. These free workshops are provided to our customers
regionally and educate over 250 people annually. They have proven
to he a great round -table and networking opportunity for the
different agencies in attendance. Presentations are provided by WCA
management staff and complimented with guest speakers in the
industry. Certified Arborists and Tree Workers who attend are
eligible to receive continuing education credits (CEO's) from the
International Society of Arboriculture.
The success of any urban forest program depends an the proper
management of information. Unlimited telephone and/or email
support is available to answer technical questions and aid staff in the
use of the software system. Software training and support is
included in the cost associated with the inventory data collection.
WCA has completed
300+
GPS tree
inventories.
ATTACHMENT 3, PAGE 94 OF 127
BILLING
WCA. Inc. operates a modern invoicing system that is updated an a
daily basis. Progress billings will he submitted to the Customers an
a bi-weekly basis, unless otherwise requested. Invoices will reflect
an amount complete for the billing period, along with a year-to-date
total for that job. Each billing will include a listing of completed work
by address, tree species. work performed and appropriate data
acceptable to the customer. This information will he supplied in
hardcopy and immediately accessible on ArhorAccess. Joh balances
reflecting the percent of completion for each job can be viewed on
ArborAccess.
SAMPLE MANAGEMENT TOOLS
DETAILED TREE SITE CHARACHTERISTICS
The advanced technology provides a valuable tool to urban forestry
professionals by displaying specific tree site information along with
a representative photograph of the species type and a
recommended maintenance field. ArborAccess' built-in quality
control features assist in date accuracy. As maintenance is
performed. the work history is updated and accompanied with bi-
weekly invoices. This process eliminates the need for dual -inputting
and helps keep the tree inventory current and accurate.
SAMPLE AGENCY
SPECIES FREOOENCY REPORT
9otanbl
common
Taml
M
lIIryldamher olyredeue
IdgefsUOMya maim
AMERICAN SWEEIGUM
CRARMNNIRE
4,70114.36%
],Ore
6.03%
Ulmus"Woods CHINESE EIM
fra4mus v.Iutoe'Medesm'M IIESW ASH
CupanMpsis 8namreoldes MADTWOM
1,963
1,028
1,568
5.98%
5.47%
4.71%
rmfnmvelvdne
%nus mnanenss
ARIZONA ASH
CAHMy 15UWal PINE
1,259
I'I'l
3.78%
3.50%
ade'Im n,h.
Henna Ullnenld
SIWOAK
CHINESE P733,289
1,141
1.127
3.43%
3.31%
Dnp ,on tUlpmm
IUUP TRE1,076
3.23%
OtMr
OTHER15,35546.13%
Total Tmee
100%
The Species Frequency report can assist your Agency in
identifying the tree population within the urban forest. This
type of information is valuable in the event of an insect
infestation, deadly disease, or even estimating future
maintenance costs. In addition, an analysis can be
performed to evaluate the history of the performance of a
particular species within your Agency.
MAINTENANCE RECORDS DETAILED REPORTING OPTIONS
Accurate maintenance records for each location oftentimes can
. Inventory
. BBH Frequency
assist the Agency with liability claims. Maintaining a detailed history
• View Invoices
. Height Frequency
of the work performed at each location demonstrates good faith in
a Joh Balances
a District Frequency
preserving its urban forest It is imperative that work requests are
a Green Waste
a Species Frequency (mmpie oboe)
pulled from the system prior to the work being performed.
. Work History
a All Tees at an Address
otherwise inventory accuracy is not guaranteed.
a Work Type by District
a Estimated Tree Value
ATTACHMENT 3, PAGE 95 OF 127
aModern Fleet consisting of
1500+
EQUIPMENT
Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and
detailed. All equipment used during the duration of this project will meet state and federal safety requirements and have all up-to-date
certdications as required.
CHP Biennial Inspection of Terminal Certification
We have successfully been awarded the CHP Biennial Inspection Award of Recognition. This inspection has assisted our company in
instituting several safety programs. as well as our Preventative Maintenance Program utilized by our in-house fleet department. The
inspection reviews our vehicle maintenance and repair records, cur procedural methods and policies for vehicle maintenance and
operations. This certification ensures that our vehicles operate safely.
NetworkCar Fleet Solutions
WEA has partnered with NetworkCar Fleet Solutions to
provide OPS units an all vehicles and equipment. This
investment has given us and our customers the following
benefits.
• Provide faster response times and more efficient
routing allowing us to service more customers
• Lower operational costs by optimizing our fleet size,
reducing labor, overtime. and insurance. and
minimizing costly vehicle repairs
• Decrease fuel use by monitoring fleet fuel economy
and saving on unnecessary fuel expenditures
• Reduce emissions by helping drivers improve their
habits such as speed and idle time, and reducing total
miles driven which will significantly reduce harmful
greenhouse gas emissions
• Improve dispatching with landmarks and driving
directions. GPS units helps us to better dispatch so
that we can service more customers. faster
• Recover stolen vehicles reducing liability
casts which can be passed on to customers
EQUIPMENT LIST
SUMMARY:
Pick Up Trucks
oro
Aerial Lift Devices
252
95' Aerial Devices
4
Dump Trucks
147
Flat Beds
39
•
6
•ug4Mm! 0(I wb
60
u
4
Stump Grinders
48
Loaders
65
Rubber Track Loader
I
Root Pruners
2
EQUIPMENT LIST
SUMMARY:
Pick Up Trucks
261
Aerial Lift Devices
252
95' Aerial Devices
15
Dump Trucks
147
Flat Beds
39
Forklifts
6
Arrowboards
60
ATVs
4
Stump Grinders
48
Loaders
65
Rubber Track Loader
I
Root Pruners
2
Rolloff Trucks
39
Saw Mill
2
Log Skidder
I
Back Hoes
I
Brush Chippers
152
Cranes
5
Toyota Prius
ID
Toyota Yoris
6
Ford CMA%
4
ATTACHMENT 3, PAGE 96 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance services
"EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or
the appearance of such conflict of interest, in the award and administration of City Contracts, including, but
not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors.
I do not have specific knowledge of confidential information regarding RFP responses received in response to
the Request for Proposal ("RFP") #19/20-007 for Citywide Tree Maintenance Services.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of
any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand
and agree to be bound by commitments contained herein.
Patrick Mahoney (Print Name)
No Relationship (Relationship to the City)
(Relationship to the Vendors)
(Signature)
( Date)
Must be included in fano! RFP submittal.
ATTACHMENT 3, PAGE 97 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY
Mark the appropriate choice, below:
V Vendors accepts the PSA without exception.
OR
Vendors proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
"Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each
exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the
submitted summary may deem the response as non-responsive.
Signature
Patrick Mahoney
Printed Name
President
Title
Date
Must be included in final RFP submittal.
ATTACHMENT 3, PAGE 98 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED
I, Patrick Mahoney the President
(President, Secretary, Manager, Owner or Representative)
Of West Coast Arborists. Inc. certify that the
(Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional
Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") for #19/20-007
for Citywide Tree Maintenance Services have been read and understood and that our Vendors is able to
provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to
finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to
maintain said coverage shall result in termination of the contract.
x�'
Signatu
Patrick Mai4c
Printed Name
President
Title
7/23/19
Date
Must be included in final RFA submittal.
ATTACHMENT 3, PAGE 99 OF 127
Certificate of Insurance
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON YOU THE CERTIFIC/V'E HOLDER. THIS CERTIFICATE IS NOT AN
INSURANCE POLICY AND DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES LISTED BELOW. POLICY LIMITS ARE NO LESS THAN THOSE
LISTED ALTHOUGH POLICIES MAY INCLUDE AQDiT[OV�1AL SUBLIMIT/LIMITS NOT LISTED BELOW
This is to Certify that
I WEST COAST ARBORISTS, INC
2200 EAST VIA BURTON NAME ASD INSURANCE Liberty MilE
ANAHEIM CA 92806
OFINSURED
is, at the issue, date of this eatitieatc, insured by the Company under the policy(ics) listed below. The insurance afforded by the listed poliey(ies) is subject to all their terms, exclusions and
Conditions and is not altered by any requirement, term or condition of any contract or other document with respect to which this certificate may be issued.
TYPE OF POLICY
EXP DATE
13 CONTINUOUS
❑ EXTENDED
POLICY NUMBER
LIMIT OF LIABILITY
icovDAGE
® POLICY TERM
2200 E Via Burton
WORKERS
COMPENSATION
Statutory Limits
7/1/2020
WA7-66D-039499-079
DER WC
AFFORDEDFOLLOWING
G STATES:
LAI States THE NG STATES:
ND, OH, WA, WY
EMPLOYERS LIABILITY
Bodily I ury by Accident
1000 aa0.h A idrnt
Bodily Injury By Disease
818 W 7th Street, Suite 850
0564408
$1,000,000
Bodily tnjnty By Disease:
OFFICE
PHONE DATE ISSUED
$1,000,000
COMMERCIAL7/1/2020
GENERAL LIABILITY
0 OCCURRENCE
T82-661-039499-019
GenemlAa mSate
$2.000,000
Products I Completed Operations Aggregate
❑ CLAIMS MADE$2,000
000
Each Ocauteace
$2,000,000
RETRO DATE
Personal & Advertising Injury $2,000,000 Per Person / Organization
Other
e to emises rented to
t
AUTOMOBILE
LIABILITY
7/1/2020
AS7-661-039499-039
Each Accident—Single Limit
$2 000 000 B.I. And P.D. Combined
Each Person
OWNED
NON -OWNED
D HIRED
Each Accident or Occurrence
Each Accident or Occurrence:
OTHER
ADDITIONAL COMMENTS
o a c Iiwam cxpuatmn am is coauauous or exteeaea tam, you will be notified ifcovease is terminated or reduced bcfwc the certificateexpiration date.
NOTICE OF CANCELLATION: (NOT APPLICABLE UNLESS A NUMBER OF DAYS IS ENTERED BELOW.)
BEFORE THE STATED EXPIRATION DATE THE COMPANY WILL NOT CANCEL OR REDUCE THE
INSURANCE AFFORDED UNDER THE ABOVE POLICIES UNTIL AT LEAST 30 DAYS NOTICE
OF SUCH CANCELLATION HAS BEEN MAILED TO:
Liberty Mutual
Insurance Group
This certificate is executed by LIBERTY MUTUAL INSURANCE GROUP as respects such insurance �as is afforded by those Companies
49339838 1 LM 2819 1 7/19-1/20 - GL/2/2, AL/2, ICC/1 I Donna Smltala 1 6/18/2019 8:51:15 AM (CDT) I PAnACHMENT 3, PAGE 100 OF 127
Lal COI 268896 0211
Evidence Only
2200 E Via Burton
Elaine Ulan
Anaheim CA 92806
Los Angeles 10603
AUTHORIZED REPRESENTATIVE
818 W 7th Street, Suite 850
0564408
Los Angeles CA 90017
213.443.0782 6/18/2019
OFFICE
PHONE DATE ISSUED
This certificate is executed by LIBERTY MUTUAL INSURANCE GROUP as respects such insurance �as is afforded by those Companies
49339838 1 LM 2819 1 7/19-1/20 - GL/2/2, AL/2, ICC/1 I Donna Smltala 1 6/18/2019 8:51:15 AM (CDT) I PAnACHMENT 3, PAGE 100 OF 127
Lal COI 268896 0211
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20.007
for
Citywide Tree Maintenance Services
"EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT
The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any.
Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered
non-responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the
number of addenda that have been posted.
Addendum No. 1
Addendum No. 2
Printed Name
President
Title
7/23/19
Date
Must be included in final RFP submittal.
ATTACHMENT 3, PAGE 101 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM
I certify that neither West Coast Arborists, Inc. (Vendor) nor any of its proposed subcontractors are
not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors
subsequently become delinquent in California taxes, our Proposal will be disqualified.
Patrick Mahoney
Printed Name
President
Title
7/23/19
Date
Must be included in final RFP submittal.
ATTACHMENT 3, PAGE 102 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT F" PARTICIPATION CLAUSE
It is hereby understood that other government entities, such as cities, counties, and special/school districts
may utilize this RFP response at their option for equipment or services at the RFP response price for a period
of 730 days. Said entities shall have the option to participate in any award made because of this
solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho
Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any
action of debts that may arise out of such independently negotiated piggy -back procurement. Each public
agency shall accept sole responsibility of its own order placement and payments of the Vendors.
Successful Vendors will extend prices as proposed herein to other governmental agencies, please
specify.
YES V NO
Must be included in final RFP submittal.
ATTACHMENT 3, PAGE 103 OF 127
City of Rancho Cucamonga
Request for Proposals ("RFP") #19/20-007
for
Citywide Tree Maintenance Services
"EXHIBIT G" SIGNATURE OF AUTHORITY
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following RFP response.
THE VENDORS IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO 00 SO
MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE.
Company Name:
Address:
(street, su. N city, state, Zip)
West Coast Arborists, Inc.
2200 E. Via Burton
Telephone #:
(714) 991-1900
Anaheim, CA 92806
Fax 8:
(714) 956-3745
E-mail address:
Web Address:
Victor Gonzalez, Vice President
vgonzalez@wcainc.com
www.wcainc.com
Authorised Representative: (print)
Title:
Patrick Mahoney
President
Signature:
Date:
7/23/19
/US
be Included in final RFP submittal.
ATTACHMENT 3, PAGE 104 OF 127
City of Rancho Cucamonga
Page 1
Citywide Tree Maintenance Services (RFP #19120.007), bidding an July 24, 2019 3:00 PM (Pacific)
Printed 10/21/2019
Bid Results
Bidder Details
Vendor Name West Coast Arborists, Inc.
Address 21718 Walnut Ave.
Grand Terrace, CA 92313
United States
Respondee Victor Gonzalez
Respondes Title Vice President
Phone 714-991-1900 Ext.
Email vgonzalez@wcainc.com
Vendor Type
Bid Detail
Bid Responsive Yes
Ranking 1
Line Items
Discount Terms no discount
Num Item Code UDM
Qty
Unit Price
Line Total
Discount Comment
Grid Pruning
1 Flat rate price per tree.
EA
7500
$74.0000
$555,000.0000
$555,000.0000
Subtotal
$555,000.0000
$555,000.0000
Full Prune per Service Request.
2 0"-12" Diameter Standard Height
EA
500
$74.0000
$37,000.0000
$37,000.0000
3 13"-18" Diameter Standard Height
EA
loco
$100.0000
$100,000.0000
$1001000.0000
4 19"-24" Diameter Standard Height
EA
3500
$124.0000
$434,000.0000
$434,000.0000
5 25"-30" Diameter Standard Height
EA
2500
$144.0000
$360,000.0000
$360,000.0000
6 311-36* Diameter Standard Height
EA
100
$294.0000
$29,400.0000
$29,400.0000
7 36"+ Diameter Standard Height
EA
50
$494.0000
$24,700.0000
$24,700.0000
Subtotal
$985,100.0000
$985,100.0000
Croom Raise per Service Request - Hardwood tree
8 0"-12" Diameter Standard Height
EA
10
$40.0000
$400.0000
$400.0000
PlanetBids, Inc.
ATTACHMENT 3, PAGE 105 OF 127
City of Rancho Cucamonga
Pap 2
Citywide Tree Maintenance Services (RFP #19120-007), bidding on July 24, 2019 3:00 PM (Pacific)
Printed 1=112019
Bid Results
Num
Item Code UOM
Qty
Unit Price
Line Total
Discount Comment
9
13"-18" Diameter Standard Height
EA
10
$45.0000
$450.0000
$450.0000
10
19'-24' Diameter Standard Height
EA
20
$75.0000
$1,500.0000
$1,500.0000
11
25"-30' Diameter Standard Height
EA
20
$95.0000
$1,900.0000
$1,900.0000
12
31'-36" DiameterStandard Height
EA
20
$144.0000
$2,880.0000
$2,880.0000
13
36'+ Diameter Standard Height
EA
10
$224.0000
$2,240.0000
$2,240.0000
Subtotal
$9,370.0000
$9,370.0000
Crown Cleaning per Service Request - Hardwood tree
14
0'-12" Diameter Standard Height
EA
10
$74.0000
$740.0000
$740.0000
15
13'-18' Diameter Standard Height
EA
10
$100.0000
$1,000.0000
$1,000.0000
16
19"-24' Diameter Standard Height
EA
20
$124.0000
$2,480.0000
$2,480.0000
17
25"-30" Diameter Standard Height
EA
20
$194.0000
$3,880.0000
$3,880.0000
18
31'-36' Diameter Standard Height
EA
20
$224.0000
$4,480.0000
$4,480.0000
19
36"+ Diameter Standard Height
EA
10
$274.0000
$2.740.0000
$2,740.0000
Subtotal
$15,320.0000
$18,320.0000
Crown Reduction per service Request - Hardwood tree
20
0"-12" Diameter Standard Height
EA
10
$204.0000
$2,040.0000
$2,040.0000
21
13"-18" Diameter Standard Height
EA
10
$294.0000
$2,940.0000
$2,940.0000
22
19'-24" Diameter Standard Height
EA
20
$344.0000
$6,880.0000
$6,880.0000
23
25"-30' Diameter Standard Height
EA
20
$394.0000
$7,880.0000
$7,880.0000
PlanetBids, Inc.
ATTACHMENT 3, PAGE 106 OF 127
City of Rancho Cucamonga
Page 3
Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Padfic)
Printed 10/21/2019
Bid Results
Num
Item Code UOM
Qty
Unit Price
Line Total
Discount Comment
24
31"-36" Diameter Standard Height
EA
20
$444.0000
$8,880.0000
$8,880.0000
25
36"+ Diameter Standard Height
EA
10
$524.0000
$5,240.0000
$5,240.0000
Subtotal
$33,860.0000
$33,860.0000
Palm Pruning
26
Prune Date Palm (Phoenix spp.)
EA
10
$224.0000
$2,240.0000
$2,240.0000
27
Clean Trunk for Date Palm (Phoenix spp.)
EA
5
$224.0000
$1,120.0000
$1,120.0000
28
Prune Fan Palm (Washingtonia spp.)
EA
2000
$64.0000
$128,000.0000
$128,000.0000
29
Clean Trunk for Fan Palm (Washingtonia spp.)
EA
5
$94.0000
$470.0000
$470.0000
30
Prune all other Palm Species
EA
500
$64.0000
$32,000.0000
$32,000.0000
Subtotal
$163,830.0000
$163,830.0000
Tree and Stump Removal
31
0"-12" Diameter Standard Height
EA
25
$224.0000
$5,600.0000
$5,600.0000
32
13"-18" Diameter Standard Height
EA
100
$324.0000
$32,400.0000
$32,400.0000
33
19"-24" Diameter Standard Height
EA
150
$500.0000
$75.000.0000
$75,000.0000
34
25"-30" Diameter Standard Height
EA
150
$750.0000
$112,500.0000
$112,500.0000
35
31"-36"Diameter Standard Height
EA
100
$850.0000
$85,000.0000
$85,000.0000
36
36"+ Diameter Standard Height
EA
30
$1,000.0000
$30,000.0000
$30.000.0000
Subtotal
$340.500.0000
$340,500.0000
Tree Removal Only. No Stump Removal.
37
0%12" Diameter Standard Height
EA
10
$224.0000
$2,240.0000
$2,240.0000
PlanetBids. Inc.
ATTACHMENT 3, PAGE 107 OF 127
City of Rancho Cucamonga
Page
Citywide Tree Maintenance Services (RFP #19120.007), bidding
on July 24, 2019 3:00 PM (Pacific)
Printed 10121/2019
Bid Results
Num
Item Code UDM Qty
Unit Price
Line Total
Discount Comment
38
13"-18" Diameter Standard Height
EA 10
$324.0000
$3,240.0000
$3,240.0000
39
19'-24" Diameter Standard Height
EA 10
$500.0000
$5,000.0000
$5,000.0000
40
25"-30" Diameter Standard Height
EA 10
$750.0000
$7,500.0000
$7,500.0000
41
31"-36' DlameterStandard Height
EA 10
$850.0000
$8,500.0000
$8,500.0000
42
36"+ Diameter Standard Height
EA 10
$1,000.0000
$10,000.0000
$10,000.0000
Subtotal
$36,480.0000
$36,480.0000
Stump Removal
43
Stump Removal per Stump Diameter Inch at Grade
DI 300
$14.0000
$4,200.0000
$4,200.0000
Subtotal
$4,200.0000
$4,200.0000
Tree Planting and Staking
44
15 Gallon (double staked per specs) - Labor, Equipment, Tree and Materials
EA 20
$194.0000
$3,880.0000
$3.880.0000
45
24 Inch Box (double staked per specs) - Labor, Equipment, Tree and Materials
EA 10
$394.0000
$3,940.0000
$3,940.0000
46
36 inch Box (double staked per specs) - Labor, Equipment, Tree and Materials
EA 5
$954.0000
$4,770.0000
$4,770.0000
Subtotal
$12,590.0000
$12,590.0000
General Labor Rates
47
Rate for 1 Ground -person
HR 1
$89.0000
$89.0000
$89.0000
48
Rate for 1 Equipment Operator
HR 1
$89.0000
$89.0000
$89.0000
49
Rate for 1 Trimmer
HR 1
$89.0000
$89.0000
$89.0000
Subtotal
$267.0000
$267.0000
Day Rate
50
Day Rate Service Crew
DAY 1
$2,136.0000
$2,136.0000
$2,136.0000
PlanetBids, Inc.
ATTACHMENT 3, PAGE 108 OF 127
City of Rancho Cucamonga
Citywide Tree Maintenance Services (RFP #19120.007), bidding on July 24, 2019 3:00 PM (Pacific)
Bid Results
Page 5
Printed 1012112019
Num
Item Code UOM
Qty
Unit Price
Line Total
Discount Comment
51
Specialty Equipment Day Rate
DAY
1
$979.0000
$979.0000
$979.0000
Subtotal
$3,115.0000
$3,115.0000
Emergency Services
52
During normal business hours
HR
1
$300.0000
$300.0000
$300.0000
53
Atter hours, weekends Wor holidays
HR
1
$450.0000
$450.0000
$450.0000
Subtotal
$750.0000
$750.0000
General Arborist Services
54
Arborist Reports
HR
20
$174.0000
$3,480.0000
$3,480.0000
55
Level 1, 2, and 3 Risk Assessments
HR
20
$174.0000
$3,480.0000
$3,480.0000
Subtotal
$6,960.0000
$81960.0000
Other Charges
56
Other Charges (please specify)
LOT
1
$89.0000
$89.0000
$89.0000 Traffic Control (Per Hour)
57
Other Charges (please specify)
LOT
1
$89.0000
$89.0000
$89.0000 Plant Health Care (Per
Hour)
Subtotal
$179.0090
$179.0000
Total
$2,167,520.0000
$2,167,520.0000
PlanetBids, Inc.
ATTACHMENT 3, PAGE 109 OF 127
EJ(HIBIT `°B"
SCHEDULE OF SERVICES
AS DIRECTED BY PUBLIC WORKS DIRECTOR OR DESIGNEE
ATTACHMENT 3, PAGE 125 OF 127
EXHIBIT "C"
COMPENSATION
ATTACHMENT 3, PAGE 126 OF 127
ATTACHMENT 3, PAGE 127 OF 127
City of San Juan Ca ISlrano
Hem
De¢rl pan
VnX
VnH Ptlp
I
Chat PmnN9
Fat magi arch wrbee
Each
5
7400
Full Prune wr $ervlw Raauert
3
P -1r DSH
Each
5
74M
3
lr-lr DSH
Each
5
103.03
14-24-DSH
Each
5
14w
s
ttY 3W DSH
Each
5
144.w
6
31-W DSH
Each
$
29403
7
35, DSH
E.cn
5
494.69
Cr— Rahe per Servlca Request - Hartlwho l Ins
e
o' -1r DSH
Each
S
40.03
9
13'-18-DSH
Each
5
45W
10
16-2f DSH
Each
5
75 W
11
23'-3R DSH
Each
5
95.03
13
31' S DSR
Each
5
144.0)
13
36, DSH
Each
5
224W
C. Casal wr 9.rvlu Request - HnEw.E are.
14
a.1r DSR
Each
S
74W
15
12 IW DSH
Each
5
103.03
16
IT 21 DSH
Each
$
12400
17
25'03 DSH
Eacn
S
1S4W
18
31- W DSH
Each
5
22400
19
31'-36 DSH
Each
5
27400
Craw, Reauchon per Senlw Request -HnMwE arts
20
&-1r DER
Each
S
20.00
21
t]'-19'DSH
Each
5
29, 00
n
IV 24-DSH
Each
$
ww
23
2F WDSH
Each
5
3MW
24
31%W DER
Each
5
444.03
25
36'4 DSH
Each
5
U4,W
Palm Prunln9
26
Prune Data Palm(Phcmluph)
Each
S
n4W
27
Clean Trunk la Data Palm(Patem, Ew.)
Each
$
n403
2H
Prune Fan Palm (Washin ch. app.)
Each
5
54.03
A
Clean Trvnk la Fan Peke (Wazhvglnnb sw)
Each
5
94.03
at
Iran ell camp Pats Swear
Each
5
G,.0)
Tree and St., R.—I
31
V'IT DSH
Each
5
n403
U
13%18' DSH
Each
S
324W
W
19%24'DSH
Each
$
500.03
34
2 %W' DSH
Each
$
750.00
B
31'-36'DSH
Each
S
850.00
M
M5 DSH
Each
S
1,000 W
Tree Removal
37
(T -1r DSH
Each
5
224W
38
13-18` DSH
Each
5
3N.W
N
19%24-DSH
Each
5
5,1)w
an
M�DSH
Each
S
750W
al
31%W DSH
Each
$
Ran,w
42
3W, DSH
Each
$
t,Wo.W
Stu,ry Re,mael
43
Stump Rem.wl pm Stump Damebr Inch at Grope
Db Inch
5
1400
Tragi PWtln9 and SarW9
44
15 Peal(%ude stalop W sans)- Lahr Equ,mwt This and Warath
Each
5
Itp$w
45
24'Ireh tax (pal skald per specs). a a , Enopnem. Tne and sestax
Each
$
39120
46
36'Iricn Wa(0.udeebletl wrapece) taW,Epunnenl,TreeeMHY
Each
5
954.03
Gane. Lass, at
47
Rate for t GrohM'Paacn
Hour
5
89.00
48
Rate for l Equlpnem OwTp
hour
5
89.03
a9
Rate for l Tonmer
blur
5
89.M
Dallasite,
M
Day Rale Serace Crew
Day
S
2,135-00
51
Specia,,Equipment Day Rele
Day
$
979.03
EmgPnryBmlws
57
Dun, rcnnW Wanms Incurs (.. on 3 wnm crew)
Nwr
5
30303
SI
Md Mean. wwkenue Wor loWaym Rsup l-3penon crew)
hour
S
450.W
qu na. MOadst Sarvlme
sa
ghnbl RwW
HWr
5
174W
55
Le+M 1, 2, 3 Risk assessments
Four
5
174. W
Other ch.r9..
56
TraPe Conhol
Four
5
89.00
57
Plant Heats Cam
Hour
$
69.M
ATTACHMENT 3, PAGE 127 OF 127