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20-0505_WEST COAST ARBORISTS, INC._Agenda Report_E6City of San Juan Capistrano Agenda Report TO: Honorable Mayor and Members of the City Council FROM: Benjamin Siegel, City Manager SUBMITTED BY: Thomas Toman, Public Works Director PREPARED BY: Jill Thomas, Senior Management Analyst DATE: May 5, 2020 SUBJECT: Resolution Waiving the Formal Request for Proposals (RFP) Process, and Approval of Maintenance Services Agreement for Tree Maintenance Services (West Coast Arborists, Inc.) RECOMMENDATION: 1.Adopt a Resolution waiving the formal RFP/RFQ process; and, 2.Approve and authorize the City Manager to execute a two-year Maintenance Services Agreement with West Coast Arborists, Inc. for tree maintenance services for an amount not-to-exceed the amount available in the City’s adopted fiscal year operating and capital improvement budgets for tree maintenance services. EXECUTIVE SUMMARY: The current agreement for tree maintenance services with West Coast Arborists, Inc. (WCA) expires on June 30, 2020. Staff is requesting an exception to the formal Request for Proposal/Request for Qualification (RFP/RFQ) procurement process in order to “piggyback” on the City of Rancho Cucamonga’s recent formal procurement process and resultant tree maintenance contract award to WCA. This approach is the most cost- effective approach for the City as it provides highly competitive pricing as well as consistency of service. To approve this exception to the procurement process, the City Council would need to adopt the attached Resolution (Attachment 1) waiving the formal RFP/RFQ procurement process for tree maintenance services. It is also recommended that the City Council authorize the City Manager to execute a maintenance services agreement (MSA) with WCA for a term of two years with two optional two-year extensions, for a total amount not-to-exceed the funding available in the City’s adopted fiscal year operating and capital improvement budgets for tree maintenance services. 5/5/2020 E6 City Council Agenda Report May 5, 2020 Page 2 of 4 DISCUSSION/ANALYSIS: WCA is the City’s current tree maintenance contractor and is located in Anaheim, CA. They have provided exceptional tree maintenance service for the City for the past 21 years, which includes grid pruning, trimming, removals, plantings, and professional arborist services. WCA has contracts with over 150 California municipalities and has an outstanding reputation within the industry. Due to recent Department of Industrial Relations prevailing wage requirement changes in industry related classifications and related California prevailing wage rates, as well as increased insurance requirement recommendations, WCA informed the City that they would not be able to continue offering tree maintenance services at current rates. Staff considered various options for contract tree maintenance services including issuing a new RFP. Considering that the prevailing wage increase affects all licensed tree maintenance contractors, the most reasonable and economical option was to enter into a new agreement for tree maintenance services with WCA at the same pricing provided to the City of Rancho Cucamonga under a “piggyback procurement.” This method of procurement is an alternative to the traditional RFP process whereby the recent competitively procured contract of another municipality is relied upon by the City to procure services, supplies, materials, equipment, and labor when authorized by the City Council. San Juan Capistrano Municipal Code Section 3-4.304(b) provides that maintenance services contracts with a value greater than $25,000 require a formal RFP or RFQ process unless an exception to the process exists. Section 3-2.306(e)(3) provides that the formal RFP/RFQ process may be bypassed when extenuating circumstances would make the process not the most cost-effective approach. Staff believes the exception applies to this piggyback procurement because procuring the services through an RFP or RFQ process would not be the most cost-effective approach as it has already been performed by another city within the regional market, and the pricing provided through that process is highly competitive. Staff evaluated five recently awarded contracts to determine which, if any, would meet the needs of the City. While cost savings and competitive unit prices were prime factors in the selection process, staff anticipates that the pricing structure provided for the City of Rancho Cucamonga will result in operational changes and subsequent cost savings over existing operational procedures. The new scope of services for the proposed agreement includes, but is not limited to, grid trimming, pruning, removals, stump grinding, planting, staking, pest control, fertilizing, watering, emergency response and arborist services for City-owned and maintained trees (approximately 10,000 trees). The City also identified the need for continuance of the existing Global Positioning System (GPS) inventory of all City trees as well as an online tree inventory database program that is currently in use and provided by WCA. For these reasons, staff is recommending a “piggybacking contract” using the recent competitive procurement of the City of Rancho Cucamonga (Attachment 2). Additionally, WCA would continue to provide unlimited use and software support for the tree inventory software. City Council Agenda Report May 5, 2020 Page 3 of 4 The proposed term would begin July 1, 2020, and extend through June 30, 2022, with two, two-year optional renewals at the City Manager’s discretion. If exercised, subsequent renewal terms may be subject to an All Urban Consumer Price Index (CPI- U) adjustment. FISCAL IMPACT: The proposed Agreement (Attachment 3) is not-to-exceed the amount available in the City’s adopted fiscal year operating and capital improvement budgets for tree maintenance services. Annual tree maintenance expenditures average between $250,000 to $300,000 per year, and would continue to do so under the proposed Agreement. In fact, tree pruning and tree and stump removal services – which make up approximately 75% of the City’s tree maintenance services – have decreased in cost by 32% in the proposed Agreement. Pending Council approval, staff would ensure there is sufficient funding to provide for tree maintenance services in the proposed budget, scheduled for Council approval in June 2020. ENVIRONMENTAL IMPACT: In accordance with the California Environmental Quality Act (CEQA), the recommended actions are exempt from CEQA per Section 15061(b)(3), the general rule that the CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Adopting a resolution waiving the formal RFP/RFQ process and approving and authorizing the City Manager to execute a two-year Maintenance Services Agreement for performance of tree maintenance services would not be an activity with potential to cause significant effect on the environment and therefore is exempt from CEQA. PRIOR CITY COUNCIL REVIEW: Not Applicable. COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: This item does not require commission, committee, or board review. City Council Agenda Report May 5, 2020 Page 4 of 4 NOTIFICATION: West Coast Arborists, Inc. ATTACHMENT(S): Attachment 1: Resolution 20-05-05-XX Attachment 2: City of Rancho Cucamonga Award Attachment 3: Proposed Maintenance Services Agreement (WCA) 1 RESOLUTION NO. 20-05-05-XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO WAIVE THE FORMAL RFP/RFQ BID PROCESS AS A NON COST-EFFECTIVE APPROACH, AND AUTHORIZING STAFF TO PROCEED WITH AWARDING AN AGREEMENT FOR TREE MAINTENANCE SERVICES PURSUANT TO A PIGGYBACK CONTRACT IN ACCORDANCE WITH A COMPETITIVE PROCUREMENT CONDUCTED BY THE CITY OF RANCHO CUCAMONGA WHEREAS, the City has contracted with West Coast Arborists, Inc. for tree maintenance services since 2009; and WHEREAS, the contract with West Coast Arborists, Inc. expires on June 30, 2020; and WHEREAS, tree maintenance is a critical operational function to protect the health and safety of the public and preserve the health, beauty, and longevity of the trees in the City’s urban forest; and WHEREAS, the City of Rancho Cucamonga recently bid and awarded a contract for tree maintenance services to West Coast Arborists, Inc.; and WHEREAS, the City desires to piggyback on the competitive procurement performed by the City of Rancho Cucamonga; and WHEREAS, Section 3.13 and Exhibit F of the City of Rancho Cucamonga RFP for Citywide Tree Maintenance Services expressly includes an authorization for other government entities to piggyback on the contract award made by the City of Rancho Cucamonga under that RFP; and WHEREAS, Section 3-4.304 of the San Juan Capistrano Municipal Code provides that maintenance services contracts over $25,000 are subject to a formal RFP/RFQ procurement process; and WHEREAS, Section 3-4.306(e)(3) of the San Juan Capistrano Municipal Code provides an exception to the formal RFP/RFQ procurement process where the process is deemed not to be the most cost-effective approach; and WHEREAS, undergoing a formal RFP/RFQ procurement process for tree maintenance services would not be the most cost-effective approach given the City’s need to receive expedited tree maintenance services coupled with the ability to rely on a competitive procurement recently performed by a neighboring city at a highly competitive and reasonable price; and ATTACHMENT 1 2 WHEREAS, West Coast Arborists, Inc., is one of the largest tree maintenance contractors in California and is sufficiently qualified and experience to perform the tree maintenance services required by the City and has indicated that it will provide the same pricing to the City as it provided to the City of Rancho Cucamonga for said services. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, HEREBY RESOLVES, FINDS AND DETERMINES AS FOLLOWS: 1. That the foregoing recitals are true and correct and incorporated herein by this reference. 2. That undergoing a formal RFP/RFQ procurement process at this time for tree maintenance services would not be the most cost-effective approach and is therefore waived for this procurement. . 3. That the City Manager or his designee is hereby authorized to directly contract with West Coast Arborists, Inc., on behalf of the City, for tree maintenance services. PASSED, APPROVED, and ADOPTED is ___ Day of ____________, 2020. ________________________ Troy A. Bourne, Mayor ____________________________ Maria Morris, City Clerk STATE OF CALIFORNIA) COUNTY OF ORANGE) CITY OF SAN JUAN CAPISTRANO) I, MARIA MORRIS, appointed City Clerk of the City of San Juan Capistrano, do hereby certify that the foregoing Resolution No. _____ was duly adopted by the City Council of the City of San Juan Capistrano at a regular meeting thereof, held the ____ day of _____________, 2020, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS ____________________________ Maria Morris, City Clerk RANCHO CUCAMONGA Attachment 2 - Contract CITY OF RANCHO CUCAMONGA PUBLIC WORKS SERVICES DEPARTMENT CONTRACT CITYWIDE TREE MAINTENANCE uvil_\.7III 17_r Y Wednesday, December 4, 2019 Page 100ATTACHMENT 2 SCOPE OF WORK Scope of Work Contents: Exhibit A — RFP 19/20-007 Exhibit B — Contractor's proposal, dated July 23, 2019 Exhibit C — Unit Costs PSA without professional liability insurance (contractor) Last Revised: 05/ 22/14 Vendor Initials Page 18 Page 118 RANCHO CUCAMONGA REQUEST FOR PROPOSALS ("RFP") #19/20-007 FOR CITYWIDE TREE MAINTENANCE SERVICES City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, California 91730 Deadline for Submissions: July 24, 2019 at 3:00 p.m. Page 119 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Table of Contents 1. OVERVIEW......................................................................................................................................................6 1.1 GENERAL BACKGROUND............................................................................................................................ 6 1.2 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS............................................................................................ 6 1.3 DISCREPANCIES OR OMISSIONS................................................................................................................... 7 1.4 CONTINGENCIES.......................................................................................................................................7 1.5 QUESTIONS AND CLARIFICATIONS................................................................................................................ 7 1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................ 7 1.7 KNOWLEDGE OF REQUIREMENTS................................................................................................................. S 1.8 RESERVATION OF RIGHTS........................................................................................................................... S 1.9 CALIFORNIA'S PUBLIC RECORDS ACT............................................................................................................ 9 2. MINIMUM REQUIREMENTS...........................................................................................................................9 2.4 BUSINESS LICENSE.................................................................................................................................... 9 2.2 PREVAILING WAGES............................................................................................................................... 10 2. 3 REPRESENTATIVES.................................................................................................................................. 10 2.4 EMPLOYEE CONDUCT.............................................................................................................................. 11 3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS....................................................................11 3.4 COVER LETTER / INTRODUCTION............................................................................................................... 11 3. 2 TABLE OF CONTENTS.............................................................................................................................. 12 3. 3 EXECUTIVESUMMARY............................................................................................................................. 12 3.4 EXPERIENCE........................................................................................................................................... 12 3. 5 THIRD -PARTY / SUBCONTRACTORS........................................................................................................... 12 3. 6 STAFF BIOGRAPHIES................................................................................................................................ 12 3. 7 PROPOSAL RESPONSE............................................................................................................................. 13 3. 8 NON -DISCLOSURE CONFLICT OF INTEREST.................................................................................................. 13 3. 9 PROFESSIONAL SERVICE AGREEMENT......................................................................................................... 13 3.10 ACKNOWLEDGEMENT OF INSURANCE ......................................................................................................... 13 3.11 ADDENDUM ACKNOWLEDGEMENT............................................................................................................ 14 3.13 PARTICIPATION CLAUSE................................................................................................................................. 14 3.14 SIGNATURE OF AUTHORITY............................................................................................................................ 14 Submittals Due: July 24,2019 by 3:00 p.m. Page 2 of 43 Page 120 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 3.15 COMPANY REFERENCES................................................................................................................................. 14 3.16 LINE ITEM PRICING....................................................................................................................................... 15 4. SCOPE OF WORK...........................................................................................................................................15 4.1 GENERAL SCOPE OF WORK...................................................................................................................... 15 4.2 CERTIFICATION & CONTRACTOR'S LICENSE................................................................................................. 16 4.3 BONDS................................................................................................................................................. 16 4.4 SUPERVISION & STAFF............................................................................................................................ 17 4.5 PREVAILING WAGE................................................................................................................................. 17 4. 6 APPRENTICESHIP EMPLOYMENT................................................................................................................ 18 4. 7 COMMUNICATIONS................................................................................................................................ 18 4.8 PARKING OF CONTRACTOR'S VEHICLES....................................................................................................... 19 4.9 NON -RESPONSIVENESS OF CONTRACTOR.................................................................................................... 19 4.10 SCHEDULING OF WORK........................................................................................................................... 19 4.11 UNDERGROUND SERVICE ALERT................................................................................................................ 19 4. 12 MEASUREMENT AND PAYMENT................................................................................................................ 20 4. 13 ESTIMATED QUANTITIES.......................................................................................................................... 20 4.14 WORK LISTS.......................................................................................................................................... 20 4.15 ELECTRONIC TREE INVENTORY AND WORKSHEETS....................................................................................... 21 4.16 EXAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK....................................................................... 22 4.17 WORKSITES.......................................................................................................................................... 22 4.18 DELETIONS............................................................................................................................................ 22 4.19 CREW RENTAL....................................................................................................................................... 22 4.20 EMERGENCY RESPONSE WORK SCHEDULE.................................................................................................. 23 4.21 SAFETY MEASURES................................................................................................................................. 23 4.22 PRESERVATION OF PROPERTY................................................................................................................... 23 4.23 PRESERVATION OF WILDLIFE.................................................................................................................... 24 4.24 QUALITY OF WORK................................................................................................................................. 24 4.25 DISEASE CONTROL.................................................................................................................................. 24 4.26 REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY........................................................................ 25 Submittals Due: July 24,2019 by 3:00 p.m. Page 3 of 43 Page 121 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 4.27 CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORM WATER POLLUTION PREVENTION ....................... 25 4.28 PERMITS...............................................................................................................................................25 4.29 WORK AREA TRAFFIC CONTROL................................................................................................................ 25 4.29.1 TRAFFIC CONTROL PERMIT....................................................................................................................... 25 4.29.2 SIGNS, BARRICADES, AND DELINEATORS.................................................................................................... 25 4.29.3 TRAINING............................................................................................................................................. 26 4.30 PRUNING — GENERAL REQUIREMENTS....................................................................................................... 26 4.31 PRUNING —WORK TYPE DESCRIPTIONS..................................................................................................... 27 4.32 SELECTIVE PRUNING............................................................................................................................... 28 4.35 STAKING ONLY...................................................................................................................................... 30 4.36 STAKE REMOVAL.................................................................................................................................... 30 4.37 REMOVAL OF BRUSH AND DEBRIS............................................................................................................. 31 4.38 TREE WATERING.................................................................................................................................... 31 4.39 ARBORISTSERVICES................................................................................................................................ 31 4.40 MILLING............................................................................................................................................... 31 5. EVALUATION AND VENDOR SELECTION PROCESS......................................................................................31 5.1 INITIAL SCREENING................................................................................................................................. 31 5. 2 EVALUATION ACTIVITIES.......................................................................................................................... 32 5.3 COST EVALUATION................................................................................................................................. 33 5.5 DEMONSTRATIONS/ INTERVIEWS...................................................................................................................... 33 5.6 FINANCIAL DOCUMENTATION........................................................................................................................... 33 5.7 BEST AND FINAL OFFER................................................................................................................................... 34 5.8 VENDOR SELECTION........................................................................................................................................ 34 5.9 LETTER OF INTENT TO AWARD.......................................................................................................................... 34 EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT .......... 35 EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY.................................................36 EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED.............................................................................................37 EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT.................................................................................................38 EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM...................................................................39 Submittals Due: July 24,2019 by 3:00 p.m. Page 4 of 43 Page 122 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT F" PARTICIPATION CLAUSE..................................................................................................................40 EXHIBIT G" SIGNATURE OF AUTHORITY............................................................................................................41 EXHIBIT H" REFERENCES WORKSHEET..............................................................................................................42 Submittals Due: July 24,2019 by 3:00 p.m. Page 5 of 43 Page 123 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 1. OVERVIEW 1.1 GENERAL BACKGROUND The City of Rancho Cucamonga (hereinafter "City") is inviting qualified Vendors to submit a proposal response for Citywide Tree Maintenance Services in accordance with the minimum Scope of Services indicated herein. Vendors wishing to participate in the RFP solicitation must be registered as a Vendor on the City Vendor List. Vendor registration can be accomplished by visiting the City website at www.Cityofrc.us. Only those responses received from registered Vendors will be accepted. Responses must be submitted by the named Vendor that has downloaded the RFP; this information is indicated in the bid system and provides the ability to tabulate the responses in accordance to the named Vendors. Submitting a response under a Vendor name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further consideration. 1.2 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors. Schedule of Events Event Description Date & Time Post RFP May 29, 2019 Questions Due June 19, 2019 Addendum Issued June 27,2019 RFP Response Due Date July 24, 2019 RFP Evaluation Period TBD Vendor Interviews / Presentation TBD Best and Final Offer (BAFO) TBD Letter of Intent to Award TBD Contract Award Date TBD The City reserves the right to change schedule of events without prior notice or responsibility to Vendor.) Submittals Due: July 24,2019 by 3:00 p.m. Page 6 of 43 Page 124 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 1.3 DISCREPANCIES OR OMISSIONS Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. No responsibility will be accepted for oral instructions. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. 1.4 CONTINGENCIES This RFP should not be considered as a Contract to purchase goods or services but is a Request for Proposal in accordance with the Terms and Conditions herein and will not necessarily give rise to a Contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of a Contract based on the RFP response(s) that are pursued should the City decide to do so. Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFP response is received, the City reserves the right to reject the response and re -bid the RFP. Any Scope of Services, Contingencies, Special Instruction and/or Terms and Conditions applicable to this RFP and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order (the Effective Date"), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties. 1.5 QUESTIONS AND CLARIFICATIONS All questions or clarification requests must be submitted directly through the City's bid system on or before XXXXX, 201X by XXXXXXX. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City's bid system in accordance with the above "Schedule of Events". From the issuance date of this RFP until a Vendor is awarded, Vendors are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the designated representative of the City of Rancho Cucamonga. 1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to the RFP solicitation will become the property of the City and will be returned only at the City's option and at the expense of the Vendor submitting the RFP response. A copy of the RFP response will be retained for official files and become a public record. Any material that a Vendor considers Submittals Due: July 24,2019 by 3:00 p.m. Page 7 of 43 Page 125 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services as confidential but does not meet the disclosure exemption requirements of the California Public Records Act should not be included in the Vendor's RFP response as it may be made available to the public. If a Vendor's RFP response contains material noted or marked as confidential and/or proprietary that, in the City's sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed pursuant to a written request for public documents. If the City does not consider such material to be exempt from disclosure, the material may be made available to the public, regardless of the notation or markings. If a Vendor is unsure if its confidential and/or proprietary material meets disclosure exemption requirements, then it should not include such information in its RFP response because such information may be disclosed to the public. 1.7 KNOWLEDGE OF REQUIREMENTS The Vendor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or instructions will be at the Vendor's sole risk. Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to perspective Vendors by way of addenda to the City's website; however, it is the Vendor's responsibility to ascertain that the RFP response includes all addenda issued prior to the RFP due date. 1.8 RESERVATION OF RIGHTS The issuance of this RFP does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to: Waive or correct any defect or informality in any response, RFP, or RFP procedure. Reject any or all RFPs. Reissue a Request for RFPs. Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the RFPs. The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest RFP response. Submittals Due: July 24,2019 by 3:00 p.m. Page 8 of 43 Page 126 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services The City reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with any or all responsive and responsible Vendors who submit RFP responses. Procure any materials, equipment or services specified in this RFP by any other means. Determine that no project will be pursued. The City reserves the right to inspect the Vendor's place of business prior to award or at any time during the contract term or any extension thereof, to determine the Vendor's capabilities and qualifications. 1.9 CALIFORNIA'S PUBLIC RECORDS ACT The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6253. (a) Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary. Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFP are subject to California's Public Records Act. The City's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253. Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so. 2. MINIMUM REQUIREMENTS 2.1 BUSINESS LICENSE The selected Vendor awarded a Contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required under this RFP and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract. Submittals Due: July 24,2019 by 3:00 p.m. Page 9 of 43 Page 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 2. 2 PREVAILING WAGES Where labor is required for public work as a part of any requirement covered by this RFP, pursuant to the provisions of the Labor Code of the State of California, Vendors) shall pay no less than those minimum wages. 2.3 REPRESENTATIVES Should the awarded Vendor require the services of a third -party to complete the Scope of Services indicated in this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its right, title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded Vendor or under the awarded Vendor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services. The awarded Vendor shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Vendor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services. In case of default by the Vendor, the City may take the following actions which shall include but not be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by the City shall be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Vendors for delivery, which do not meet specifications, will be for the account of the Vendor. City Representative: For the purposes of this Agreement, the contract administrator and City's representative shall be , or such other person as designated in writing by City ("City's Representative"). It shall be the Vendor's responsibility to assure that City's Representative is kept informed of the progress of the performance of the services, and the Vendor shall refer any decisions that must be made by City to City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. Vendor Representative: Submittals Due: July 24,2019 by 3:00 p.m. Page 10 of 43 Page 128 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services For the purposes of this Agreement, is hereby designated as the representative of the successful Vendor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Vendor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Vendor's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Vendor's Representative shall be responsible during the term of this Agreement for directing all activities of Vendor and devoting enough time to personally supervise the services hereunder. The successful Vendor may not change the Vendor's Representative without the prior written approval of City's Representative. 2.4 EMPLOYEE CONDUCT All Vendor personnel must observe all City regulations in effect at the location where the Services are being conducted. While on City property, the Vendor's personnel shall be subject to oversight by City staff. Under no circumstances shall the Vendor's or Vendor's sub -contractor personnel be deemed as employees of the City. Vendor or Vendor's subcontractor personnel shall not represent themselves to be employees of the City. Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City, or any other City employees. The Vendor's personnel shall be required to work in a pleasant and professional manner with City employees, outside Vendors and the public. Nothing contained in this RFP shall be construed as granting the Vendor the sole right to supply personal or contractual services required by the City or without the proper City approval and the issuance of a Purchase Order. 3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and evaluate RFP responses fairly and completely Vendors must comply with the format and submission requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction will deem said RFP response as non-responsive and will not receive further consideration in the evaluation process. If only one RFP response is received, the City reserves the right to discard the response, re -bid or proceed with an RFP review and negotiations. RFP submittals are due on the due date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids; no paper RFPs will be accepted. RFP responses must include the following information and in the exact order and format as shown. 3.1 COVER LETTER / INTRODUCTION Submittals Due: July 24,2019 by 3:00 p.m. Page 11 of 43 Page 129 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services RFP responses must include the complete name and address of Vendor and the name, mailing address, and telephone number of the contact person regarding the RFP response. A signature by an authorized representative must be included on each RFP response. Said signature will be considered confirmation of the Vendors ability and willingness to comply with all provisions stated herein. 3.2 TABLE OF CONTENTS The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by section reference numbers. Each section of the RFP response will be separated by a title page at the beginning of each section. 3.3 EXECUTIVE SUMMARY The Executive Summary shall condense and highlight the contents of the Vendor's RFP response to provide the Evaluation Committee with a broad understanding of the Vendor's approach, Proposal, experience and staffing. 3.4 EXPERIENCE The Vendor shall provide a concise statement demonstrating the Vendor's Proposal, experience, expertise and capability to perform the requirements of this RFP. Provide a brief history of your company, including; The number of years in business, The firms service commitment to customers, If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. State whether your firm is an individual proprietorship, partnership, corporation, or private nonprofit firm, and the date your company was formed or incorporated. 3. 5 THIRD -PARTY/ SUBCONTRACTORS If the Vendor intends to subcontract, a detailed list of any sub -contractors, partners, or third -party Vendors who will be involved in the implementation of the proposed services including but not limited to: Description of the Vendor's experience with each of the proposed subcontractors, Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this RFP, Describe the specific role of each. 3. 6 STAFF BIOGRAPHIES Submittals Due: July 24,2019 by 3:00 p.m. Page 12 of 43 Page 130 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Submit the resumes of the individuals who will be performing the services for the City. Resumes shall be formatted in the following order: Position with the Company, Length of time with the Company, Licenses, registrations and certifications as required by law to perform the Scope of Work described herein, Educational background, Role in the Project, Experience with the minimum requirements stated herein, Work history on similar or like projects with the other municipalities. 3. 7 PROPOSAL RESPONSE Under this section Vendors shall provide a full, detailed response to the City's Scope of Services listed herein. Vendors should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability and qualifications to complete the services needed. 3. 8 NON -DISCLOSURE CONFLICT OF INTEREST Specify any possible conflicts of interest with your current clients or staff members and the City. A signed Exhibit A, Conflict of Interest and Non -Disclosure Agreement" included herein must be submitted under this section. 3.9 PROFESSIONAL SERVICE AGREEMENT In addition to the acceptance of the City's Terms and Conditions, the successful Vendor will be required to enter into a Professional Services Agreement ("PSA") with the City of Rancho Cucamonga, a "Sample" of which is attached in the City's bid system for review. All requirements of said PSA must be completed by the successful Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this RFP, Vendor will be deemed to have agreed to each clause unless otherwise indicated in "Exhibit B, Professional Services Agreement Exceptions Summary" and the City agrees to either accept the objection or deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary shall be included under this section of the RFP response. 3.10 ACKNOWLEDGEMENT OF INSURANCE Vendors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of "Exhibit C, Acknowledgement of Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified", which must be Submittals Due: July 24,2019 by 3:00 p.m. Page 13 of 43 Page 131 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services submitted with the Bid under the Insurance tab. The awarded Vendor will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Vendor, will not be accepted. 3.11 ADDENDUM ACKNOWLEDGEMENT The Vendor shall hereby acknowledge they have received all posted Addendums, if any. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of any Addendums by way of signature on "Exhibit D, Addendum Acknowledgement" and must be included under this section of the RFP response. 3.12 DEBARMENT AND SUSPENSION Vendors must verify by way of signature to "Exhibit E. Vendor Certification Form" that bidding Vendors must not be listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be included under this section of the RFP response. 3.13 PARTICIPATION CLAUSE Vendors shall provide a completed "Exhibit F, Participation Clause'; must be included with the Vendors RFP response. This will indicate a Vendors agreement to or not to allow other entities to utilize the RFP response and awarded contract as a piggyback option. 3.14 SIGNATURE OF AUTHORITY Exhibit G", Signature of Authority must be included with the Vendor RFP response. Unsigned RFP responses will not be accepted. The Signature of Authority declares that the Vendor has carefully examined the instruction indicated herein including all terms and condition and specifications, and hereby proposes and agrees, if the Vendors RFP response is accepted, Vendor agrees to furnish all material in accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts set forth in the Vendors RFP response. 3.15 COMPANY REFERENCES Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed within the past three (3) years. Submittals Due: July 24,2019 by 3:00 p.m. Page 14 of 43 Page 132 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Exhibit H, Reference Worksheet", must be complete and uploaded into the Planet Bid system under the Response Type" section identified as "Exhibit H". While the Reference Worksheet accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the "Response Type" section in Planet Bids. 3.16 LINE ITEM PRICING Line item pricing for this RFP must be provided directly in the Planet Bids system under the "Line Items" tab. This pricing is not an estimate and is firm fixed price for each item listed. Vendors pricing quotes outside of the pricing listed in Planet Bids under the "Line Items" tab will not be accepted or considered for award. Any additional cost required should be noted in the additional cost line item and a summary of the cost provided in the notes section of the line item. While Line item pricing accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the "Line Item" tab in Planet Bids. The City will not be obligated to any estimated pricing or pricing not identified in the "Line Item" tab in Planet Bids. Failure to provide the required Line Item pricing in the required format will cause Vendors RFP response to be considered as non-responsive and be eliminated from proceeding any further in the process. Any questions or clarifications regarding how to correctly submit Line Item pricing should be submitted by the "Questions Due" date and time indicated in the schedule of events. 4. SCOPE OF WORK 4.1 GENERAL SCOPE OF WORK The scope of work is complete, continuous, consistent and safe tree maintenance of a variety of species throughout the City. Tree maintenance may consist of pruning, removals, stump grinding, planting, staking, pest control, fertilizing, watering, emergency response, arborist services, inventory and banner hanging work. The contractor shall provide all equipment, labor and materials necessary for performing tree maintenance according to the specifications in this agreement. The equipment shall be clean and well-maintained, of the latest and most efficient design. Maintenance personnel shall be uniformed professional and well trained. Selective pruning shall be employed always based solely on the standards prescribed by the International Society of Arboriculture and according to the ANSI A300 pruning standards. The intent and purpose of this agreement is to provide a level of tree maintenance to the areas such that each will present a safe, pleasing, and desirable appearance always within the limitations of the contracted service requirements. The contractor agrees to maintain all the designated areas covered by this Agreement at such levels. The Public Works Services Director, or his designated representative, shall be the sole judge as to the adequacy and quality of the tree maintenance. Submittals Due: July 24,2019 by 3:00 p.m. Page 15 of 43 Page 133 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services The work shall be done in accordance with "The 'Green Book' Standard Specifications for Public Works Construction" 2018 edition including subsequent amendments, supplements and/or additions. Copies are available from the publisher, Building News, Incorporated, 1612 So. Clementine Street, Anaheim, California, 92802, telephone (714) 517-0970. Where the Public Works Services Director is mentioned in these Special Provisions, it shall be noted that his designated representative may act in his behalf regarding administration of this agreement. The City currently has several existing Landscape contracts which include some level of tree services which, will continue under those contracts. This RFP is for scope of services outside of those contracts that the City already has in place. The term "tree" is used about both woody trees and palms in the language of this agreement, unless otherwise specified. 4.2 CERTIFICATION & CONTRACTOR'S LICENSE The Contractor must hold a valid Arborist Certificate issued by the International Society of Arboriculture (ISA) and shall be available for consultation. The on-site working supervisor must hold, at minimum, a valid Tree Worker Certificate issued by the ISA. In the absence of the on-site working supervisor, there shall be a minimum of one (1) Certified Tree Worker on the job always. A photocopy of all certifications must be provided to the Public Works Services Director or designated representative. Contractor shall possess all contractor's licenses, in form and class as required by all applicable laws with respect to all of the work to be performed under this contract; including, but not limited to, a Class C-27 Landscape Contractor), or Class C -61/D-49 (Tree Service Contractor) and Class C-31 (Construction Zone Traffic Control Contractor) in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000, et. seq.) and rules and regulations adopted pursuant thereto at the time this contract is awarded. Contractor shall possess a Wildlife Awareness Certification and provide documents to the Public Works Services Director confirming certification and yearly training. 4.3 BONDS If a contract is awarded, the Contractor shall furnish a good and sufficient surety bond issued by a surety company authorized to do business in the State of California in the sum equal to 100% of the total award, conditioned for the Faithful Performance by the Contractor of all covenants, stipulations any agreements Submittals Due: July 24,2019 by 3:00 p.m. Page 16 of 43 Page 134 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services contained in said contract; in addition, the Contractor shall furnish a Labor and Materials Bond in a sum equal to 100% of the contract price, as required by the provisions of Section 9554 of the California Civil Code. 4. 4 SUPERVISION & STAFF The contractor shall assign a supervisor to be on site each working day, working regular working hours, for the duration of this contract. The contractor and his staff shall have skills, expertise, and experience in arboriculture; including pest control, soils, fertilizers and plant identification. The supervisor must be fluent in the English language. The supervisor shall be thoroughly knowledgeable of the General and Special Provisions of this contract. The contractor shall have on staff a full-time Arborist certified by the International Society of Arboriculture available to perform tree evaluations and risk assessment reports as directed by the Public Works Services Director. (See 4.2for an expanded description of responsibilities.) 4. 5 PREVAILING WAGE Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and are available to any interested party on request. The Contractor shall post a copy of said determinations at the jobsite. Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to City, not more than two hundred dollars ($200.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. This contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations. For all new contracts awarded on or after April 1, 2015, the contractors and subcontractors shall furnish electronic certified payroll records to the Labor Commissioner. Each Contractor or Subcontractor shall preserve his weekly payroll records for a period of three (3) years. The payroll records shall set out accurately and completely the name, address, social security number, occupational Submittals Due: July 24,2019 by 3:00 p.m. Page 17 of 43 Page 135 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services classification, and hourly wage rate of each employee, hours worked by him during the payroll period, and full weekly wages earned by him, any deductions made from such weekly wages, and the actual weekly wages paid to him. Such payroll records shall be made available always for inspection by the City or its authorized representatives. 4.6 APPRENTICESHIP EMPLOYMENT In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Section 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticelike occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: a) When unemployment around coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or b) When the number of apprentices in training in the area exceeds a ratio of one to five, or c) When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or d) When the Contractor provides evidence that he employs registered apprentices on all his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticelike trade on such contracts and if other contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. 4. 7 COMMUNICATIONS Submittals Due: July 24,2019 by 3:00 p.m. Page 18 of 43 Page 136 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services The Contractor shall provide a cellular telephone to each supervisor. Each supervisor shall carry the telephone on his/her person always during the workday for communication with the City representative. Each supervisor shall be on call 24 hours per day for emergencies within the contract areas. 4. 8 PARKING OF CONTRACTOR'S VEHICLES No overnight parking of vehicles will be permitted on City streets or at City facilities. The contractor may park his vehicle legally on his owned property within the City. The contractor may also park his vehicles legally on leased or rented property. All City of Rancho Cucamonga Municipal Code requirements shall be adhered to when parking and storing vehicles on owned, leased or rented property within the City. 4. 9 NON -RESPONSIVENESS OF CONTRACTOR Failure of the Contractor or the supervisors to respond immediately (within 1 hour) to the telephone notification by the Public Works Services Director of an emergency condition, or failure of the Contractor to respond within two days of written notification by the Public Works Services Director or his representative, shall give the Public Works Services Director the right to cause necessary work to be performed by City crews, or other contractors and any costs incurred in so doing shall be deducted from the payment for the month in which the work was performed. 4.10 SCHEDULING OF WORK The Contractor shall accomplish all normal work required under this contract between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday. The Public Works Services Director may grant, on an individual basis, permission to perform contract maintenance at other hours. No maintenance functions that generate excess noise, which would cause annoyance to residents of the area, shall be commenced before 8:00 a.m. While working for the City of Rancho Cucamonga, during normal business hours, the Contractor's work force shall not be impeded for performing work in another City, or for private venture, without permission from the Public Works Services Director. It is also unacceptable for the Contractor to carry out inspections, bid proposals and work estimates that are not associated with the City of Rancho Cucamonga, without permission from the Public Works Services Director. 4.11 UNDERGROUND SERVICE ALERT The Contractor shall comply with the requirements of Assembly Bill 73. The law states that, "...every person planning to conduct any excavation is required to contract a regional notification center at least 2 working days prior to excavation..." Assembly Bill 73 defines excavation as, "any operation in which earth, rock, or other material in the ground is moved, removed, or otherwise displaced by means of tools, equipment, or explosives in any of the following ways: grading, trenching, digging, ditching, drilling, auguring, tunneling, scraping, cable Submittals Due: July 24,2019 by 3:00 p.m. Page 19 of 43 Page 137 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services or pipe lowing and driving, or any other way." The Contractor shall assume all liability incurred from any type of excavation performed at the worksite. 4.12 MEASUREMENT AND PAYMENT a) The Contractor will be paid within thirty days of invoice submittal based upon the schedule of unit cost and lump sum amounts. The invoice shall include the appropriate fund number and purchase order number for this contract. b) The quantity invoiced and paid shall be reflective of the total tree count, unit costs, and lump sum amounts shown on the work list. c) The price for Grid Pruning shall be based on the number of trees pruned and the flat rate unit price listed on the cost proposal. d) Unit costs for work performed by service request during regular working hours shall be based on the unit prices listed in the cost proposal. e) Work performed by service request outside regular working hours or work for which no unit cost is given shall be paid at the hourly rate(s) listed on the cost proposal. Payment will be made only for productive time on the jobsite. No allowance will be made for mobilization of crews, materials and equipment to the jobsite. f) The size of all woody trees shall be determined by measuring the DBH. This is the diameter of the trunk at breast height, located four and one-half (4.5) feet above the base of the trunk. For multi - trunk trees. Or trees that branch below four and one-half feet, the diameter of the largest trunk at four and one-half feet above base shall be used to determine the size. g) Height shall be used to determine the size of the palms; and is measures from the base of the trunk to the bud initiation zone. 4.13 ESTIMATED QUANTITIES The quantities listed on the "Line Items" tab in Planet Bids are approximate, being given as a basis for the comparison of bids only, and the City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work, or to omit any portion of the work, as may be deemed advisable or necessary by the City. 4.14 WORK LISTS a) Grid Pruning - The Public Works Services Director will identify pruning locations by highlighting the corresponding streets on the map, which will be provided to the Contractor, along with a specific pruning assignment such as full trim, clean, raise, or palm trimming. The Contractor shall document all work onto a City Contractor Work List (Appendix B); and record the location, species, size, work type, quantity, unit costs and lump sum amounts for each tree trimmed. The price paid for grid pruning shall be as specified in Section 4.12(C). Submittals Due: July 24,2019 by 3:00 p.m. Page 20 of 43 Page 138 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services b) Removals and Plantings - The Public Works Services Director will provide a work list consisting of location, tree species, size, work type, quantity, unit costs and lump sum amounts. c) Inspection - The Contractor shall notify the Public Works Services Director upon completion of each work list and shall not process any work list for invoicing until all sites on the list have been inspected by the Public Works Services Director. Also, daily, or as required. The Contractor or his supervisor may walk the project with the Public Works Services Director for determining compliance with the specifications or to discuss required work. Any tree(s), which in the opinion of the Public Works Services Director have not been pruned, removed or planted according to the conditions of the specifications set forth herein shall be brought to the attention of the Contractor and, if not corrected, payment to the Contractor will not be made until the condition is corrected. d) Service Requests and Location Lists - The Contractor could be given additional service requests and location lists each day, in addition to the weekly or grid schedule list. This work will be considered as normal work and not subject to emergency work cost or crew rental costs. 4.15 ELECTRONIC TREE INVENTORY AND WORK SHEETS All trees that are in the tract, in which the Contractor is working, shall be recorded onto a City Tree Inventory Sheet (Appendix C) and entered into the City's Electronic Tree Inventory System; and upon completion, given to the Public Works Services Director along with the work list. Each field on the inventory sheet should be filled in as follows: a) Right of Way — This is the public right of way (and/or tree maintenance easement) as recorded in the development plans. The measurement will be the width of the parkway, or in areas in which there is no parkway, the designated footage beginning from the curb face. b) Address — Consists of the house number and complete street name. If the tree is on the side of a corner house, the name of the intersecting street shall be included. c) Site — Counted sequentially from north to south and from west to east. Trees in front of the residence have an "F" designation; corner houses with trees on the side have a "S" designation. d) Species — Including hybrids, varieties and cultivars. e) Diameter at Breast Height (DBH) — The measurement of the trunk diameter at 4.5 feet from the base, as described in section 4.12(f). Multi -trunk trees shall be recorded by using the DBH of the largest trunk followed by the letter M and the total amount of the trunks. For example, a multi - Submittals Due: July 24,2019 by 3:00 p.m. Page 21 of 43 Page 139 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services trunk tree having three trunks, with the largest trunk measuring twenty-four inches, would be written as... 24M3. f) Height — In trees, measured from base to uppermost branches. Height in palms shall be measured from base to lower portion of bud. g) Spread —The horizontal measurement of the canopy, from end to end. h) Condition — The contractor shall describe the tree's general condition by placing an X in either the good, fair, or poor column. The description should be based primarily on the level of decay that is present, important limbs that may be missing, the quality of branch attachments, any root issues that are detected. Overall balance should be observed also. Major concerns should be noted in the remark's column. i) GPS (Global Positioning System)- The Contractor must be able to provide inventory information using the City's Electronic Tree Inventory Program. The Contractor must be able to input all services and details related to each tree, along with an accurate and current GPS point update. 4.16 EXAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK Bidders must satisfy themselves by personal examination of the work site, plans, specifications, and other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements and difficulties under which the work must be performed. No bidder shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the specifications, or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals. 4.17 WORK SITES Worksites include, but are not limited to, parkways, medians, greenbelts, tree easements, parks and other City facilities. 4.18 DELETIONS At the Public Works Services Director's option, any contract areas, work list or pruning map, or portion thereof, may be deleted or adjusted by notifying the Contractor in writing before work begins. 4.19 CREW RENTAL Submittals Due: July 24,2019 by 3:00 p.m. Page 22 of 43 Page 140 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services The standard crew is three (3) men, one (1) chipper truck, one (1) chipper, one (1) aerial tower and all necessary hand tools. The crew equipment can be modified to complete any type of misc. tasks including special projects that may consist of extraordinary work. 4.20 EMERGENCY RESPONSE WORK SCHEDULE Emergency response work may be required to mitigate safety hazards outside of normal working hours. a) Emergency response work will not be performed without prior approval by the Public Work Services Director unless a condition exists wherein it appears there is a danger of injury to persons or property. b) Payment of emergency response work shall be in accordance with the hourly rates and unit prices in the Emergency Response Work Schedule. c) The City reserves the right to cause any emergency response work deemed necessary by the Public Works Services Director to be performed by the City crews, other contractors, or day labor, at no cost to the Contractor. d) Emergency response work is work performed after normal working hours or anytime during a 24- hour period that the Public Works Services Director deems an emergency. Emergency response work does not include service requests and location lists assigned during normal working hours (7 a.m. to 4 p.m. Monday through Friday, not including Holidays) e) Emergency Response and Crew Rental rates begin when the crew arrives on site and begins work, and end at the completion of the work requested by the City. Portal to Portal pay is not allowed. 4.21 SAFETY MEASURES a) The Contractor shall obey and adhere to Cal OSHA requirements for worker safety, and ANSI Z133.1 Safety Requirements. b) Any person working in proximity to electrical conductors shall be properly trained in electrical hazard recognition and avoidance, and possess the appropriate qualifications required by the State of California. c) Any dead tree, tree with excessive decay, or tree with a substantial defect such as a split, crack, or unstable root system, shall be reported immediately to the Public Works Services Director. d) The Contractor shall postpone any tree maintenance activity wherein a vehicle is in proximity and such activity has the likelihood of causing damage to vehicle. In such instances, it is the responsibility of the Contractor to immediately notify the vehicle owner and request to have the vehicle moved to a safe location. Any abandoned vehicle shall be reported to the Rancho Cucamonga Police Dept. 4.22 PRESERVATION OF PROPERTY Submittals Due: July 24,2019 by 3:00 p.m. Page 23 of 43 Page 141 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services a) The Contractor shall carefully protect from damage all trees, shrubs, ground covers, turf irrigation, water service, fences, sidewalk, buildings, automobiles, street lights, street signs, or any other facilities located on or adjacent to the job site. b) Should any direct or indirect damage or injury result to any public or private property by or because of any act, omission, neglect or misconduct in the execution of work, on the part of the Contractor or the Contractor's employees, such property shall be restored by the Contractor, to a condition equivalent to that existing before damage occurred. c) The Contractor shall be responsible for the complete removal and replacement of trees lost due to the Contractor's faulty maintenance or negligence, as determined by the Public Works Services Director. Replacement shall be made by the Contractor in the kind and size of trees as determined by the Public Works Services Director. Where there is a difference in value between the trees lost and the replacement of trees, this difference will be deducted from the contract payment. In all cases, the value of the trees lost will be determined by the Public Works Services Director, using the latest Council of Tree and Landscape Appraisers — Guide for Plant Appraisal. 4.23 PRESERVATION OF WILDLIFE Reasonable efforts shall be taken to protect and preserve the nests, or nesting cavities, of beneficial birds and other beneficial animals, unless in -so doing would create a hazardous condition. 4.24 QUALITY OF WORK The Contractor shall be committed to retaining the value of all trees in his care, and at no time under this contract agreement shall the Contractor decrease the value of any tree without written authorization from the Public Works Services Director. The Contractor shall be skilled in arboriculture and have the expertise necessary to perform all duties to the highest standard, as required in this agreement. The Public Works Services Director shall be the sole judge as to the adequacy and quality of maintenance. 4.25 DISEASE CONTROL Any monocot or dicot species that is known to transmit an infectious disease prevalent in the landscape shall be pruned with handsaws, pole saws or reciprocating saws only. Prior to pruning, all saw blades must be sterilized by a ten (10) minute immersion in a bucket of water containing twenty-five (25) percent chlorine bleach. A fresh solution shall be mixed daily. Each tree shall be pruned utilizing a blade that has been sterilized in this fashion, thereby preventing tree -to -tree disease transmission via the saw blade. After a tree has been pruned, the saw blade shall not be utilized again until it has been sterilized by the ten (10) minute immersion method described above. Submittals Due: July 24,2019 by 3:00 p.m. Page 24 of 43 Page 142 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 4.261 REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY The Contractor shall be responsible for replacement of City property, private property and any other items deemed necessary due to contractor negligence. 4.27 CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORM WATER POLLUTION PREVENTION State and Federal guidelines for storm water pollution prevention are known as Best Management Practices BMP's). These practices will help reduce groundwater contamination and pollution to our wetlands, beaches, and coastlines. Since Landscaping can and does contribute to storm water pollution, BMP guidelines taken from the California Storm Water Quality Association's Handbook are provided for the Contractor's reference. In addition, these BMP's shall be reviewed with any new employee before he begins work in the field, and with all crews on at least an annual basis. (See Appendix D) 4.28 PERMITS Prior to the start of any work, the Contractor shall obtain the applicable City permits and plan for City inspections. The City will issue the permits at no charge to the Contractor. The Contractor and all subcontractors shall each obtain a City business license and shall be licensed in accordance with State Business and Professions Code. The Contractor shall also obtain all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity. 4.29 WORK AREA TRAFFIC CONTROL 4.29.1 TRAFFIC CONTROL PERMIT The Contractor shall prepare a permit application for street closure and shall attach two copies of the proposed traffic control signing, barricading and/or detour routing. The permit application and accompanying attachments shall be reviewed by the City Traffic Engineer. Upon the Traffic Engineer's approval, a no -fee Street Closure Permit shall be issued. No Street Closure, Lane Closure, Detour or other work requiring traffic control shall commence prior to issuance of said permit. 4.29.2 SIGNS, BARRICADES, AND DELINEATORS The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the current California Joint Utility Traffic Control Manual (CJUTCM) published by the California Inter- Utility Coordinating Committee, the Work Area Traffic Control Handbook (WATCH) and the current Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones unless otherwise approved by the Engineer. During adverse weather or unusual traffic or working conditions additional traffic devices shall be placed as directed by the Engineer. Submittals Due: July 24,2019 by 3:00 p.m. Page 25 of 43 Page 143 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 4.29.3 TRAINING Upon award of the contract and before work can begin within the public right-of-way, the contractor shall provide written proof of work zone safety training of all supervisory staff. The contractor will be responsible for all work zone safety inspections and regular training of all staff setting up any traffic control. 4.30 PRUNING —GENERAL REQUIREMENTS a) Pruning shall be in strict accordance with all standards and methods as prescribed by the International Society of Arboriculture (Appendix A). b) The Contractor shall prune to retain the natural structure of each tree species, unless otherwise directed bythe Public Works Services Director, and have the knowledge and ability to determine each tree species response to pruning. Pruning patterns shall be consistent so that visual continuity is maintained, and the value of all City trees pruned is increased. c) The use of chain saws shall be restricted to those cuts that cannot be made with hydraulic, pneumatic, or manually operated lopping shears. All blades, chains and other cutting devices shall be kept sharpened, to make a clean final cut, with the bark intact and free from stripping or shredding. Wound dressings are not permitted. d) Pruning cuts shall be made carefully and at the proper location; this will be back to the parent branch or trunk, just to the outside of the branch collar and branch bark ridge. e) Branch cuts shall be kept as small as possible to prevent excessive decay. No live branch greater than eight (8) inches in diameter (measured at the base of the branch) shall be removed without authorization from the Public Works Services Director, unless said branch is weakly attached or has other significant defect. f) Limbs, measuring two (2) inches or greater in diameter, shall be removed using the three -cut method (Appendix A). g) When pruning mature trees, no more than twenty-five (25) percent of the leaf -bearing canopy should be removed. Live Oaks are limited to ten (10) percent. h) When reducing the length of a limb back to a lateral branch, the lateral should be at least one- third the diameter of the portion removed. i) Young trees shall be pruned primarily to improve structure (Appendix A). j) Private trees encroaching upon a City sidewalk or street, and are not providing proper height clearance requirements, shall be raised on the street -side only to mitigate nuisance or hazard. The cost shall be adjusted to one half that for complete raise. k) The use of climbing spurs, gaffs, or any other climbing devise that causes puncture wounds is Submittals Due: July 24,2019 by 3:00 p.m. Page 26 of 43 Page 144 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services prohibited, except for aerial rescue efforts, or during removals. 1) The Contractor shall not prune any tree(s), which have been pruned by a resident or homeowner and have been trained, cut, or sheared in such a way to form a hedge, espalier, or picturesque shape, and have not been trained in the normal landscape shade tree standard of pruning. Such trees shall not be recorded on the work list. These trees are to be noted, and the Contractor shall inform the Public Works Services Director of them by address. m) Any inappropriate piece of metal, wire, rubber, wood, or other material that is damaging the growing tissue of a tree or predisposes the tree to irreparable damage in the future, shall be removed. If it is determined that the material cannot be removed without further damage to the growing tissue of the tree, it shall not be removed, but necessary actions shall be taken to reduce the impact of this material to the tree by cutting out as much of the exposed surface of it as possible. n) Vines that are entwined on the trunk or throughout the limb structure shall be removed with caution, avoiding injury to tree. 4.31 PRUNING —WORK TYPE DESCRIPTIONS The following four work type descriptions may be assigned to the Contractor. All general requirements for pruning, as described in section 514, shall be followed. a) Grid Pruning — Grid pruning means routine tree pruning per pre -designated districts/grids on a scheduled cycle or any grouping of seven (7) or more trees near one another, within an approximate 200 -yard radius, and shall be paid as grid pruning even when off the regularly scheduled district/grid plan. The price paid for grid pruning shall be as specified in Section 4.12(C). b) Full Pruning - The objective is to improve tree structure, reduce wind sail effect, allow for improved light penetration, provide proper clearances, and to remove dead or other undesirable limbs. Selective pruning shall be implemented; any or all pruning techniques shall be applied depending on the requirements of each tree. These include, structural pruning, crown cleaning, crown thinning, crown reduction, crown raise and crown restoration. c) Crown Raise - In areas where raises are specified, no other type of pruning shall be done. A crown raise is removal of lower branches only, to provide proper height clearance. Fourteen and one- half (14.5) feet clearance is required over streets, where applicable. Nine (9) feet clearance is required over parkways and sidewalks. Eleven (11) feet clearance is required over equestrian trails. To avoid destroying the natural structure of small trees, they shall not be raised to the afore - Submittals Due: July 24,2019 by 3:00 p.m. Page 27 of 43 Page 145 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services mentioned specifications. Instead, such trees shall be pruned to reduce the length of the obstructing limbs. d) Crown Cleaning - In areas where cleaning is specified, no other type of pruning shall be done. Crown cleaning is the removal of dead, dying, diseased, broken and weakly attached branches. Crown cleaning shall also include crown raise, when needed to provide proper clearance. e) Crown Reduction - In areas where height issues are specified, no other type of pruning shall be done. Crown reduction is used to reduce the height and/or spread of a tree. Thinning cuts are most effective in maintaining the structural integrity and natural form of a tree and in delaying the time when it will need to be pruned again. The lateral to which a branch or trunk is cut should be at least one-half the diameter of the cut to be made. f) Palm Pruning — Palm fronds are to be removed so that a 90 -degree angle is achieved. The angle shall be measured from the horizontal axis of the growing point base. All dead fronds, flower stalks and fruit stalks shall be removed and cut as close to their base as possible without damaging adjacent fronds or trunk tissue. Loose petioles from previous pruning operations shall be removed carefully. When pruning palms in the Phoenix genus it is imperative to sterilize all pruning equipment (as described in section 4.25 to avoid possible tree -to -tree transmission of the disease Fusarium oxysporum. 4.32 SELECTIVE PRUNING When performing any of the four pruning work types, mentioned in section 4.31, it is imperative to employ selective pruning to prevent over pruning. If any tree in an assigned area requires a lesser amount of pruning than what has been assigned, only that which is necessary will be performed. 4.33 TREE REMOVALS a) All tree removal operations shall be in strict accordance with the methods prescribed by the International Society of Arboriculture. b) Trees designated for removal by the Public Works Services Director will be marked with a DOT, using white paint, on the trunk, just above the root collar of the tree. If for any reason there is doubt Submittals Due: July 24,2019 by 3:00 p.m. Page 28 of 43 Page 146 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services regarding the trees(s) to be removed, the Public Works Services Director will be contacted before work commences. c) Felling is permitted providing it can be safely achieved without endangering surrounding property and will not interfere with vehicular traffic. A tag line(s) shall be used to direct fall always. All bystanders shall be kept at a safe distance from the work site. d) Trees too large to fell shall be removed in sections. Each section shall be cut into a size that can be handled easily and safely by one tree worker. If section is too heavy for one worker, it shall be rigged and lowered to the ground. The means of lowering shall be acceptable to the Public Works Services Director. e) Stump grinding shall be incorporated with the removal of the tree and performed on the same day. The underground service alert regional notification center (Dig Alert) must be called prior to the start of the removal list, to allow enough time for each site to be marked before work begins. f) The depth of stump grind shall be no less than eighteen (18) inches below lowest surface grade. The grind shall comprise the entire stump below soil surface and any uplifted portion of the soil caused by the root flare. Exposed roots, whether in the public right of way or private property, shall be traced and ground or chopped out to a depth of no less than eight (8) inches below the lowest surface grade. If irrigation is damaged it shall be repaired immediately. The site shall be backfilled with a mix of 60% soil and 40% of the remaining wood chips; then firmly tamped down to allow for as little settling as possible. All excess wood chips and soil shall be hauled away. When complete, the work site shall be level and at the original soil grade of the surrounding area. 4.34 TREE PLANTING AND STAKING a) Trees purchased by the Contractor shall comply with the specifications set forth in the Standards for Purchasing Container -Grown Landscape Trees (Appendix Q. b) All trees shall be planted according to the Standards prescribed by the International Society of Arboriculture. The City standard drawing for tree planting shall be followed (Appendix F). c) The Contractor shall follow the requirements in section 4.11, UNDERGROUND ALERT of this contract before the excavation of any tree -planting site. d) Prior to planting, the natural root flare must be identified. Any soil that may be covering the root flare must be removed. The planting hole shall be dug to a size of two times the width of the root ball, leaving the bottom firm, to prevent the tree from settling. The container shall be removed carefully to prevent root or stem damage; the tree shall not be pulled by the stem. If the container does not come off easily, it shall be cut on one or more sides, from top to bottom, to allow its removal. Circling roots shall be separated and spread outward. Densely matted roots that cannot be teased apart shall be cut cleanly in two places. Submittals Due: July 24,2019 by 3:00 p.m. Page 29 of 43 Page 147 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services e) The tree shall be lifted by the root ball only and carefully placed in the planting hole. The root ball shall be oriented so that the tree stands vertical, with the top of the root ball approximately one to two inches higher than the soil grade. Backfill shall be native soil only with no rocks greater than three inches diameter. Soil shall not be placed on top of the root ball. Displace air pockets in the backfill by moderately tamping with shovel handle and watering in. Check for settling and add backfill if necessary. To avoid compaction of the soil, do not tamp the backfill with excessive pressure or use broad, heavy objects. f) Any tree that can stand upright without support and would be able to withstand prevailing winds along with yearly Santa Ana wind occurrences shall not be staked. g) If upon determining a tree cannot support itself, two stakes of good quality treated lodge pole pine not exceeding eight feet in length and no more than two and one-half inches in diameter, shall be used. The stakes shall be placed in a northwest / southeast configuration to give maximum support during heavy wind conditions and placed outside the root ball, avoiding any damage to roots. Stakes shall be pounded down until sufficiently stable. The top of the stakes interfering with branch structure shall be cut off below the lowest branch where the tree's growth habit permits. h) Trees shall be tied to stakes using rubber cinch ties, thirty-two inches in length, attached by a method of a figure eight loop between the tree trunk and each stake. Ties shall be attached to stakes with galvanized nails driven into the stakes. A minimum of two ties shall be used, placed high enough on the trunk to support the crown. Additional ties shall be placed lower on the trunk if needed to straighten. Ties shall be taught enough to prevent trunk from rubbing against the stakes, but with a modest amount of slack to allow movement of the tree. Ties shall not be placed in branch crotches. i) A plastic guard shall be placed loosely around the base of the trunk. j) A watering basin shall be placed around the outer edge of the root ball in areas where run-off will occur. The basin shall be in the form of a tightly compacted soil berm, three inches in height. A watering basin is not required on turf or dense groundcover. 4.35 STAKING ONLY The Contractor shall stake any tree that is unable to stand upright on its own, whether the existing stakes have become loosened, damaged, incorrectly installed, or where the stakes are absent. This work shall be performed in any area where the contractor is pruning or where otherwise directed by the Public Works Services Director. All the standards shall be followed. 4.36 STAKE REMOVAL The Contractor shall remove stakes from trees that have achieved enough stability and grown to at least three 3) inches diameter at breast height (DBH). The stakes should be pulled completely out of the ground when possible; otherwise, the stakes shall be cut down below grade and backfilled with soil. Submittals Due: July 24,2019 by 3:00 p.m. Page 30 of 43 Page 148 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services All undamaged tree stakes that are suitable for re -use shall be returned to the City. The Contractor shall dispose of all damaged tree stakes. Stake removal shall be performed in any area where the contractor is pruning, and there shall be no extra charge incurred. 4.37 REMOVAL OF BRUSH AND DEBRIS The Contractor shall be responsible for the removal and disposal of all debris, i.e. wood, branches, brush, chippings, and any other material resulting from tree maintenance operations. a) Contractor must comply with all state, county and local laws and ordinances applicable to and governing such disposal. b) Disposal of all Eucalyptus wood infested with the larvae of the Eucalyptus Long Horned Borer shall follow the State of California Public Resources Code, Article 5, Section 4714.5. 4.38 TREE WATERING Watering is to be performed by a one-man crew with a water truck. Contractor shall include the pricing to water newly planted trees for the first year after initial planting. Watering will occur along various routes including landscape medians, parkways, parks, and City facilities. At the discretion of the Public Works Services Director, older trees will be included on a watering schedule. 4.39 ARBORIST SERVICES On occasion, the City requires tree evaluations including written reports. The Contractor shall provide an hourly rate for an Arborist that can respond to the City's request(s) for the preparation of detailed arborist reports, tree risk assessment reports, tree evaluations and site inspections. Reporting can be generated on as little as one tree to an entire urban forest population and is handled on a case-by-case basis. 4.40 MILLING On occasion, the City may request for some of the removed Urban Forest material be milled down for special projects. The Contractor shall provide a per foot milling cost of this material. Milling can be performed on or off site. 5. EVALUATION AND VENDOR SELECTION PROCESS 5.4 INITIAL SCREENING Submittals Due: July 24,2019 by 3:00 p.m. Page 31 of 43 Page 149 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those RFP responses initially determined to be compliant by meeting the RFP requirement as indicated herein will proceed to the next phase of the evaluation process. 5. 2 EVALUATION ACTIVITIES Compliant RFP responses proceeding to the next phase of the evaluation process are then evaluated by an Evaluation Committee. The RFP submittals are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score. The following criteria have been assigned percentages that the criteria will be scored against, based upon but not limited to the following evaluation criteria factors: rritpria Criteria Description Assigned Percentage Vendor Experience 15% Quality of proposed services or goods 15% Extent to which the Vendor's services or goods meet the City's needs 20% Cost 25% Employee Training 5% Safety Training Customer Service Training Corporate Capability: 5% Qualifications of staff Licensing required to perform various tree maintenance services Services Offered to the City: 5% Proposed program Detailed list of services Ability to provide services Equipment Evaluation 5% List of Equipment Aerial device certification Submittals Due: July 24,2019 by 3:00 p.m. Page 32 of 43 Page 150 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Information Management 5% Method for completing and updating the City's tree inventory program Backup inventory software provided to the City Technical support for all software and data management 5.3 COST EVALUATION Cost Proposals are evaluated and scored based on the following calculations; Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10) The score is then added to the spreadsheet criteria scores. 5.4 REFERENCE CHECKS If determined to be required reference checks are conducted by the Procurement Division and the requesting department may or may not be present during the process. The reference checks may be conducted by phone with the information being scribed or conducted by a written form, submitted to the Vendor's reference contact. Reference contacts will be asked several predetermined questions for response and to provide a score from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with the criteria scores. It is imperative that Vendors provide up to date and accurate information regarding contact information for reference checks. All scores are then tabulated into the final Vendor ranking. Evaluators do not see the Vendor References or pricing line items. The proposed pricing is evaluated by the Procurement Division during the initial review of the RFP response, only to ensure that the proposed cost is not over the City's budgeted amount or Not -to -Exceed amount for the project. 5.5 DEMONSTRATIONS/ INTERVIEWS Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors will be provided an opportunity to interview and conduct a demonstration or presentation to further expand on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as stated within the RFP. 5.6 FINANCIAL DOCUMENTATION Vendors that proceed to the short-list may be required to submit financial documentation as proof of its firm's financial stability and strength. A financial review will be conducted by the City Finance Department. Should a Vendor wish for its financial documentation to be treated as proprietary or be returned upon completion of Submittals Due: July 24,2019 by 3:00 p.m. Page 33 of 43 Page 151 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services the review, the documentation must clearly be marked as such. The following documentation will be required of each Vendor on the short-list: A copy of the Vendor's most recent annual report. Audited (by a third party), balance sheets and income statements for the past three (3) years. If audited data is not available, Vendor shall submit copies of complete tax returns for the past three (3) years. Describe any regulatory censure and past or pending litigation related to services provided by the Vendor. Indicate all applicable information regarding Vendor ownership changes in the last three (3) yea rs. 5.7 BEST AND FINAL OFFER Upon completion of Vendor presentations, the City reserves the right to conduct pre -award discussions and/or pre -contract negotiations with all or only top ranked Vendors. At which time the City may request a Best and Final Offer to be submitted from one or all finalists. 5.8 VENDOR SELECTION The final Vendor selection is based on which Vendor is the most responsive, meeting the City's requirements, offering the best value at the most competitive price. The City is not obligated to award to the lowest price proposal. The City may conduct negotiations with several Vendors simultaneously. The City may also negotiate contract terms with the selected Vendors prior to award. The City, at its sole discretion, reserves the right, unless otherwise stated, to accept or reject all or any RFP responses, or any part thereof, either separately or to waive any informality and to split or make the award in any manner determined to be in the best interest of the City. 5.9 LETTER OF INTENT TO AWARD After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to competing Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City may negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely. Submittals Due: July 24,2019 by 3:00 p.m. Page 34 of 43 Page 152 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal ("RFP") #19/20-007 for Citywide Tree Maintenance Services. agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. Print Name) Relationship to the City) Relationship to the Vendors) Signature) Date) Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 35 of 43 Page 153 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: W Vendors accepts the PSA without exception. Vendors proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 36 of 43 Page 154 I City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED the President, Secretary, Manager, Owner or Representative) of , certify that the Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") for #19/20-007 for Citywide Tree Maintenance Services have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 37 of 43 Page 155 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 38 of 43 Page 156 I certify that neither City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM Vendor) nor any of its proposed subcontractors are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal will be disqualified. Signature Printed Name Title Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 39 of 43 Page 157 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT F" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendors. Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify. YES NO Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 40 of 43 Page 158 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDORS IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: Address: Street, Su. # City, State, Zip) Telephone #: Fax #: E-mail address: Web Address: Authorized Representative: (print) Title: Signature: Date: Must be included in final RFP submittal. Submittals Due: July 24, 2019 by 3:00 pm Page 41 of 43 Page 159 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT H" REFERENCES WORKSHEET The following References Worksheet must be complete, please do not mark "See Attached". This Exhibit must be complete and uploaded into the Planet Bid system under the applicable "Response Type" section. Provide a minimum of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information. To be submitted as an attachment in the Planet Bid system under the "Response Type" section identified as "Exhibit W. Reference 1 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Reference 2 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Submittals Due: July 24,2019 by 3:00 p.m. Page 42 of 43 Page 160 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services ReMMMIR-- ference 3 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Reference 4 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Submittals Due: July 24,2019 by 3:00 p.m. Page 43 of 43 Page 161 RANCHO CUCAMONGA Addendum No. 007. Request for Proposal ("RFP") #7.9/20-007 For Citywide Tree Maintenance Services June 27, 2019 Re: Questions/Answers/Clarifications Ladies and Gentlemen: This is Addendum No. 001 to Request for Proposal (RFP) #19/20-007 for Citywide Tree Maintenance Services. This Addendum will address questions and clarification requests as submitted by Vendors. Only those questions submitted in writing are being addressed and can be found in the below table. The due date for RFP #19/20-007 is July 24, 2019 by 3:00 p.m. If there are any questions regarding this Addendum, please contact me at (909) 774-2500. 4S ' ely, Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division Page 162 City of Rancho Cucamonga Request for Proposal (RFP) # 19/20-007 For Citywide Tree Maintenance Services esioQutncationss) % Clarfi(] gnswer (s) / Comrr erzt(sj The C-31 is the minimum license required to be able to award this contract, along with all To what extent would a licensed C-31 the other insurance and liability 1 contractor be needed for this contract? Can this service be subcontracted? requirements outlined in the RFP. The C-27 would be the preferable license. The C-31 can't be a subcontractor. What tree inventory system does the City It is the City developed inventory that uses 2 currently utilize? Arc/GIS. Is the contractor require to collect the No. inventory of the entire urban forest prior to3 starting tree maintenance? Or collect as the Collect only the work that is completed by the work is completed? contractor. 4 Will the City mark the trees and/or sites Yes prior tree removal or tree planting? How much time is provided to the Service Requests will be scheduled with the 5 contractor to complete service requests Urban Forest Supervisor. provided each day?"" Will the contractor be required to yes 6 incorporate any tree inventory data into the new inventory? Will palm skinning be required as part of No 7 palm trimming? If so, how much is required? 8 For additional palm skinning, how will this N/A be charged? 9 What size trees are typically planted in the City? 15 gallon/1 year What is the warranty required for tree planting? If special equipment is required such as a crane These costs should be itemized in the RFP but 10 or loader, how will this be charged? g should be included in your equipment rate. 11 Will there be a need for pesticide or fertilized There could be if the need arises. treatment of trees? 12 Will Park trees be included in this contract? Yes Addendum No. 001 Page 2 of 4 Page 163 City of Rancho Cucamonga Request for Proposal (RFP) # 19/20-007 For Citywide Tree Maintenance Services Addendum No. 001 Page 3 of 4 Page 164 What are the annual averages for trees Sorry, this information isn't available at this 13 pruned, removed, planted and emergency responses over the last 3 years? time. To the best of your knowledge, please list Sorry, this information isn't available at this 14 the total quantity of trees for each size category within the City's urban forest? time. On the Grid Pruning, 4.14 (a) Can you Can't because this will be a new trimming provide us with the estimated percentage" 15 breakdown for the following categories: A: program for us. Full Trim B: % Raising C: % Cleaning D: % Palms" 4.14 (d) Can you provide us with an Sorry, this information isn't available at this estimated" number of Service Request calls 16 for a Full Trim that will be done during the time. first year of the contract?" How many Service Request calls for a Full Sorry, this information isn't available at this 17 Trim, did the city have last fiscal year from July 1, 2018 to June 30, 2019? time. Will the contractor be paid the Service No, because if you must go back and perform Request prices for doing a Full Trim in the a full trim after performing the grid trimming 18 Grid areas that were alreadycompletedp then it's obvious the proper trim was not under the Grid prices during the fiscal year? performed during the grid trimming process. Which area(s) will the Service Request for a anywhere within the city that was not 19 Full Trim be done outside the Grid areas to be trimmed? assigned to the grid trimming schedule. Will the city give the contractor a list of Yes, but it could be sooner such as weekly or 20 Service Request calks for a Full Trim at the end of each month? biweekly. Can you give us the estimated quantity of No 21 trees to be done under the Service Request calls for a Full Trim each month? How much time does the contractor have to Depends on the arrangements made with the 22 complete the list of Service Request calls for a Full Trim each month? Urban Forest Supervisor. Can you please clarify what is expected in What each tree needs to maintain good the Grid Pruning" price? This nomenclature 23 has different meanings across various health, proper structure, proper clearance municipalities and organizations and can and minimizing wind loads in accordance with Addendum No. 001 Page 3 of 4 Page 164 City of Rancho Cucamonga Request for Proposal (RFP) # 19/20-007 For Citywide Tree Maintenance Services Addendum No. 007. Page 4 of 4 Page 165 mean everything from a glorified "Crown Raising" to a "full Prune of the Canopy". What does the City of Rancho Cucamonga expect for their "Grid Pruning"? And also - are there any recent examples of this type of pruning done to City satisfaction for viewing?" ISA Standards and Ansi 133 approved trimming standards. Examples will be provided once the contract is awarded For the record keeping portion, it says that The contractor will record all the activity each contractor is to keep records and input into day and input it to the city's inventory the City's Electronic inventory system. Can through an iPad or computer through city you explain further how that works? Does accessed website. City will provide access 24 the contractor need to purchase additional software or items to be able to do this? Are codes. City does not input the data from the we given City access to be able to input contractor's daily worksheets or logs. This is records? or does the City handle this from the contractor's responsibility. Avoid written forms? production trimming at all times. What is the projected term of the contract Initial 1 year with 6 additional renewal years in years? Are prices expected to remain for a certain period or are CPI increases for a total of 7 years. 25 available yearly due to unknown potential increases in prevailing wages? Addendum No. 007. Page 4 of 4 Page 165 RANCHO CUCAMONGA Addendum No. 002 Request for Proposal ("RFP") #19/20-007 For Citywide Tree Maintenance services July 15, 2019 Re: Questions/Answers/Clarifications Ladies and Gentlemen: This is Addendum No. 002 to Request for Proposal (RFP) #19/20-007 for Citywide Tree Maintenance Services. This Addendum is to make a correction to Addendum No. 001. The answer to Question #1 was partially incorrect. Please correct to state the information in bold font, The due date for RFP #19/20-007 is July 24, 2019 by 3:00 p.m. Please do not hesitate to contact me should you have any questions regarding this Addendum, 909-774- 2500. C Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division Page 166 The C-31 is the minimum license required to be able to award this contract, along with all other To what extent would a licensed C-31 contractor insurance and liability requirement outlined in 1 be needed for this contract? Can this service be the RFP. The C-27 would be the preferable subcontracted? license. The C-31 can be a subcontractor. The due date for RFP #19/20-007 is July 24, 2019 by 3:00 p.m. Please do not hesitate to contact me should you have any questions regarding this Addendum, 909-774- 2500. C Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division Page 166 RANCHO CUCAMONGA REQUEST FOR PROPOSALS ("RFP") 19/20-007 FOR CITYWIDE TREE MAINTENANCE SERVICES APPENDICES A - H Page 167 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX A - FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENT: THAT as Principal, and as Surety, are held and firmly bound unto the City of Rancho Cucamonga, hereinafter called City, in the just and full amount of (Written) $ (Figures) payment whereof we hereby bind ourselves, our heirs, executor's administrators, successors and assigns, jointly and severally, firmly by these presents. Given under our hands and sealed with our seal this _day of 20_ The condition of the foregoing obligation is such that, WHEREAS, the above-named principal is about to enter into a contract with the City, whereby said principal agrees to construct "CITYWIDE TREE MAINTENANCE SERIVCES" in accordance with the AGREEMENT dated , which said contract is hereby referred to and made a part hereof to the same extent as if the same were herein specifically set forth; NOW, THEREFORE, if the said principal shall well and truly do and perform all things agreed by the principal in said contract to be done and performed, then this obligation is to be void; otherwise it will remain in full force and effect; PROVIDED, that for value received the undersigned stipulate and agree that no amendment, change, extension of time, alteration or addition to said contract, or agreement, or of any feature or item or items of performance required therein or thereunder shall in any manner affect the obligations of the undersigned under this bond; and the surety does hereby waive notice of such amendment, limitation of time for bringing action on this bond by the City, change, extension of time, alteration or addition to said contract or agreement and of any feature or time of performance required therein or thereunder. WITNESS our hands this _ day of 120, By: Title: Surety: By: Individual _ Partnership _ Corporation Other, explain SIGNATURES OF CONTRACTOR MUST BE ACKNOWLEDGED BEFORE A NOTARY PUBLIC. PLEASE ATTACH APPROPRIATE ACKNOWLEDGMENT FORMS (INDIVIDUAL, PARTNERSHIP, CORPORATION, ETC.). Page 2 of 16 Page 168 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX B — PAYMENT BOND LABOR and MATERIALS) KNOW ALL PERSONS BY THESE PRESENTS that: WHEREAS the CITY OF RANCHO CUCAMONGA ("City") has awarded to (Name and address of Contractor) ("Principal"), a contract (the Contract") for the work described as follows: "CITYWIDE TREE MAINTENANCE SERVICES". WHEREAS, Principal is required under the terms of the Contract and the California Civil Code to secure the payment of claims of laborers, mechanics, materialmen, and other persons as provided by law. NOW THEREFORE, we, the undersigned Principal, and (Name and address of Surety ("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto City in the penal sum of ($ ), this amount being not less than one hundred percent (100%) of the total contract price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, or subcontractors shall fail to pay any of the persons named in Section 9100 of the California Civil Code, or any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Principal and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to work or labor performed under the Contract, the Surety will pay for the same in an amount not exceeding the penal sum specified in this bond; otherwise, this obligation shall become null and void. This bond shall insure to the benefit of any of the persons named in Section 9100 of the California Civil Code to give a right of action to such persons or their assigns in any suit brought upon the bond. In case the suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorneys' fees in an amount fixed by the court. FURTHER, the Surety, forvalue received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date Page 3 of 16 Page 169 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H set forth below, the name of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body. Date: Principal Signature" Principal Signature" M 0 Seal) Surety Signature" Surety Signature" 0 0 Seal) Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. Page 4 of 16 Page 170 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX C— TREE PRUNING METHODS REASONS FOR PRUNING The goals set forth in pruning are to improve tree structure, reduce hazards; provide clearances, and increase light and air penetration. PRUNING CUTS a) Each cut should be made carefully, at the correct location, leaving a smooth surface with no jagged edges or torn bark. b) When pruning lateral branches, the final cut should be made back to the parent branch or trunk, just to the outside of the branch collar and branch bark ridge. When removing a dead branch, the final cut should be made just outside the collar of living tissue. If the collar has grown along a branch stub, only the dead stub should be removed (Figure Al). c) To prevent bark tearing, large limbs should be removed using the three -cut method. The first cut undercuts the limb one or two feet out from the parent branch or trunk. The second cut, made on the top, is positioned slightly farther out than the undercut. The third cut is to remove the stub (Figure A2). d) When it is necessary to reduce the length of the parent branch or leader, it should be cut back to a lateral branch that is large enough to sustain itself and to assume apical dominance. The cut should bisect the angle between the branch bark ridge and an imaginary line perpendicular to the branch or stem being removed (Figure A3). Figure A1— Pruning lateral branches Page 5 of 16 Page 171 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H Figure A2 — The three -cut method lk d Sul . 1 SL [ul 3rij Cul Figure A3 — Limb reduction Imaginary Line &arch bark rks" IBranch Collar FINAL } CUT STRUCTURAL PRUNING OF YOUNG TREES No more than 25 percent of the canopy should be removed in any one year. a) Remove any broken, dead, dying, or damaged branches. b) Select and establish a dominant leader. This should be the strongest vertical stem. Co -dominant stems should be subordinated (cut back) or removed (Figure A4). c) Select and establish the lowest permanent branch. d) Select and establish scaffold branches. These branches should be well attached, appropriate in size, and have proper vertical and radial spacing. The vertical spacing should be at least 18 inches for larger tree species and 12 inches for smaller species. e) Select and subordinate temporary branches below the lowest permanent branch and among the scaffold branches. These branches should be maintained while the tree is young. Page 6 of 16 Page 172 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H f) Figure A4 — Removal of a co -dominant stem CO -DOMINANT STEMS If two branches develop from apical buds at the tip of the stem, they will form co -dominant stems. This type of branch structure produces narrow angles at the point of attachment that leads to the formation of included bark. This is bark that becomes enclosed inside the crotch as the two branches grow and develop. Included bark weakens the branch attachment, making the tree more prone to failure. It is best if one co -dominant stem is removed when the tree is young. When faced with large co -dominant branches in older trees, these should be suppressed by reducing the length of the least vigorous limb, thus slowing its growth. The relative size of a branch in relation to the trunk is more important for strength of branch attachment than is the angle of attachment. PRUNING MATURE TREES No more than 25 percent of the canopy should be removed in any one year. Pruning cuts should be kept as small as possible. The various pruning techniques are as follows. a) Crown Cleaning: Selective removal of dead, dying, diseased, broken, or weakly attached branches. b) Crown Thinning: Includes crown cleaning as well as selective removal of branches to increase light and air penetration, reduce weight, and reduce wind -sail effect. The natural structure and shape of the tree should be preserved, and an even distribution of inner lateral branches should be maintained throughout the canopy. Care must be taken to avoid "lion tailing", which is created when excessive laterals are removed from a limb, leaving most of foliage at the end, thus causing a weight imbalance. c) Crown Raise: The removal of lower branches to provide proper height clearances. It is imperative that the crown is not raised excessively. A properly raised tree should have a well -formed, tapered structure, which will be able to uniformly distribute stress; approximately one-half of the foliage should originate from branches on the lower two-thirds of the tree. Page 7 of 16 Page 173 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H d) Crown Reduction: Used to reduce the size of a tree. Limbs are cut back to their point of origin or to a lateral capable of sustaining the remaining limb and assuming apical dominance. When a branch is cut back to a lateral, no more than one-fourth of its foliage should be removed. The remaining lateral branch must be at least one-third the diameter of the branch removed, but this rule may vary with species, age, climate, and the condition of the tree. Consideration must also be given to the ability of the species to sustain this type of pruning. e) Crown Restoration: Is the selective removal of water sprouts, and the removal of all stubs and dead limbs to improve a trees structure and form. This method of pruning is usually done because of storm damage or a previous topping. One to three vigorous sprouts on main branch stubs are selected to become permanent branches and to re-form a more natural -appearing crown. These sprouts may need to be subordinated to control apical growth and ensure adequate attachment for their size. Restoration usually requires several pruning jobs over several years. Page 8 of 16 Page 174 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX D — CITY CONTRACTOR WORK LIST City of Rancho Cucamonga PRUNING - VARIOUS LOCATIONS JOB # "contractor namc" Page 9 of 16 Page 175 LOCATION SPECIES SIZE WORKTYPE QUANTITY NOTES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Page 9 of 16 Page 175 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX E —CITY TREE INVENTORY SHEET City of Rancho Cucamonga I Ktt INVtN I VKY RIGHT ADDRESS SITE SPECIES DBH HEIGHT SPREAD REMARKS Unit Cost OF WAY Page Total 0 Page 10 of 16 Page 176 APPENDIX F — SPECIFICATIONS FOR PROCURING CONTAINER GROWN LANDSCAPE TREES PROPER IDENTIFICATION All trees shall be true to name as ordered or shown on the planting plans and shall be labeled individually or in groups by species and cultivar (where appropriate). COMPLIANCE All trees shall comply with federal and state laws and regulations requiring inspection for plant disease, pests and weeds. TREE CHARACTERISTICS AT THE TIME OF SALE OR DELIVERY A. TREE HEALTH 1. Trees shall be healthy and vigorous; free of injury from biotic (insects, pathogens, nematodes, etc.) and abiotic agents (herbicide toxicity, salt injury, improper irrigation, etc.). 2. The size, color and appearance of the leaves shall be typical for the time of year and stage of growth of the species/cultivar; and shall not be stunted, misshapen, tattered, discolored chlorotic or necrotic) or otherwise atypical. 3. The length and diameter of shoot growth throughout the crown shall be typical for the age and size of the species/cultivar. 4. Overall height and trunk diameter shall be typical for the age, species/cultivar and container size. B. CROWN Central Leader: The best quality shade trees, and most evergreen trees, have a dominant or central leader or trunk that extends up to the top of the canopy. Shade trees of lesser quality have two or more leaders or trunks, which compete against each other. Branches that have narrow angles of attachment and co -dominant stems tend to break at the point of attachment, especially when associated with included bark. Trees purchased from the nursery should have a single, relatively straight central leader and tapered trunk, free of co -dominant stems that compete with the central leader. The central leader should not have been headed. However, in cases where the original leader has been removed, an upright branch at least % (one-half) the diameter of the original leader just below the pruning point shall be present. Page 177 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #18/19-007 for Citywide Tree Maintenance Services Appendices A - H wood quality Poor quality Co -dominant stems with Included Bark Form: The form or shape of the crown shall be symmetrical, and typical for the species/cultivar. The crown shall not be significantly deformed by wind, pruning practices, pests or other factors. Branch Spacing: Branches shall be distributed radially around and vertically along the trunk, forming a generally symmetrical crown typical for the species/cultivar. 2. Branches shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch. 3. The attachment of scaffold branches shall be free of included bark. Branch Diameter: shall be no larger than 2/ 3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch. 3 gooti better 1.5 Temporary branches: Unless otherwise specified, small "temporary" branches should be present along the trunk below and above the lowest main (scaffold) branch, particularly for trees less than 1- 1/2" (one and one-half inches) in trunk diameter. Temporary branches should be distributed around and vertically Page 12 of 16 Page 178 a Co -dominant stems with Included Bark Form: The form or shape of the crown shall be symmetrical, and typical for the species/cultivar. The crown shall not be significantly deformed by wind, pruning practices, pests or other factors. Branch Spacing: Branches shall be distributed radially around and vertically along the trunk, forming a generally symmetrical crown typical for the species/cultivar. 2. Branches shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch. 3. The attachment of scaffold branches shall be free of included bark. Branch Diameter: shall be no larger than 2/ 3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch. 3 gooti better 1.5 Temporary branches: Unless otherwise specified, small "temporary" branches should be present along the trunk below and above the lowest main (scaffold) branch, particularly for trees less than 1-1/2" (one and one-half inches) in trunk diameter. Temporary branches should be distributed around and vertically Page 12 of 16 Page 178 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #18/19-007 for Citywide Tree Maintenance Services Appendices A - H along the trunk and should be no greater than 3/8" (three-eighths inch) in diameter and no greater than one-half) the diameter of the trunk at the point of attachment. Heading of temporary branches is usually necessary to limit their growth. Good branch spacing, with temporary branches above below the lowest mai nk taper C. TRUNK 1. Trunk diameter and taper shall be sufficient so that the tree will remain vertical without the support of a nursery stake. 2. The trunk shall be free of wounds (except properly -made pruning cuts), sunburned areas, conks fungal fruiting -bodies), wood cracks, bleeding areas, signs of boring insects, galls, cankers and/or lesions. 3. Trunk diameter shall be within the range shown in the table below and shall betaken 6" (inches) above soil surface. Container Size Trunk Diameter (inches) 5 gallons 0.5 to 0.75 15 gallons 0.75 to 1.5 24 -inch box 1.5 to 2.5 D. ROOTS 1. The trunk, root collar (root crown) and large roots shall be free of circling and/or kinked roots. Soil removal near the root collar may be necessary to verify that circling and/or kinked roots are not present. Page 13 of 16 Page 179 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H 2. The tree shall be well rooted in the container. When the container is removed, the root ball shall remain intact, and when the tree is lifted, the trunk and the root system shall move as one. 3. The upper -most roots or root collar shall be within 1" (one inch) above or below the soil surface. The soil level should be within 2' (two inches) of the top of the container (see table below). mr-nicmt Tools ruot ila i e raQE h.1II r• i o-1 bi7I C Container Size Soil Level from Top of Container (inches) 5 gallons 1.25 to 2 15 gallons 1.75 to 2.75 24 -inch box 2.25 to 3 4. The root ball periphery should be free of large circling and bottom -matted roots. The acceptable diameter of circling peripheral roots depends on species and size of root ball. 5. On grafted or budded trees, there shall be no suckers from the root stock. E. MOISTURE STATUS At time of inspection and delivery, the root ball shall be moist throughout, and the tree crown shall show no signs of moisture stress, as indicated by wilt. Roots shall show no signs of being subjected to excess soil moisture conditions, as indicated by root discoloration, distortion, death, or foul odor. INSPECTION The City of Rancho Cucamonga reserves the right to reject trees that do not meet specifications as set forth in these guidelines. DELIVERY Delivery shall be made at the agreed-upon date and time. The vendor shall notify the City, as soon as possible, of any delivery which becomes delayed due to extenuating circumstances. Page 14 of 16 Page 180 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H GLOSSARY Co -dominant - Two or more vigorous and upright branches of relatively equal size that originate from a common point, usually where the leader has been lost or removed. Crown - The aboveground part of the tree including the trunk. Cultivar - A named plant selection from which identical or nearly identical plants can be produced, usually by vegetative propagation or cloning. Girdling root - A root that partially or entirely encircles the trunk and/or buttress roots, which could restrict growth and downward movement of photosynthate and/or water and nutrients up. Included bark - Bark embedded within the crotch between a branch and the trunk or between two or more stems that prevents the formation of a normal branch bark ridge. This often occurs in branches with narrow -angled attachments or branches resulting from the loss of the leader. Such attachments are weak and subject to splitting. Kinked root — Is a primary root, which is sharply bent, causing a restriction to water, nutrient, and photosynthate movement. Kinked roots may compromise the structural stability of roots systems. Leader - The dominant stem which usually develops into the main trunk. Photosynthate - Pertains to sugar and other carbohydrates that are produced by the foliage during photosynthesis, an energy trapping process. Root collar - The flared area at the base of a tree where the roots and trunk merge; also referred to as the "root crown" or "root flare". Shall - Used to denote a practice that is mandatory. Should - Used to denote a practice that is recommended. Scaffold branches - Large, main branches that form the main structure of the tree. Temporary branch - A small branch that is retained temporarily along the trunk of young trees. Temporary branches provide photosynthate to increase trunk caliper and taper and help protect it from sunburn damage and mechanical injury. Such branches should be kept small and gradually removed as the trunk develops. Trunk - The main stem or axis of a tree that is supported and nourished by the roots and to which branches are attached. Page 15 of 16 Page 181 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX G — STORMWATER BEST MANAGEMENT PRACTICES Page 16 of 16 Page 182 Landscape Maintenance Sc -73 Description Landscape maintenance activities include vegetation removal; herbicide and insecticide application; fertilizer application; watering; and other gardening and lawn care practices. Vegetation control typically involves a combination of chemical herbicide) application and mechanical methods. All of these maintenance practices have the potential to contribute pollutants to the storm drain system. The major objectives of this BMP are to minimize the discharge of pesticides, herbicides and fertilizers to the storm drain system and receiving waters; prevent the disposal of landscape waste into the storm drain system by collecting and properly disposing of clippings and cuttings, and educating employees and the public. Approach Pollution Prevention Implement an integrated pest management (IPM) program. IPM is a sustainable approach to managing pests by combining biological, cultural, physical, and chemical tools. Choose low water using flowers, trees, shrubs, and groundcover. Consider alternative landscaping techniques such as naturescaping and xeriscaping. Conduct appropriate maintenance (i.e. properly timed fertilizing, weeding, pest control, and pruning) to help preserve the landscapes water efficiency. anuary 2003 California Stormwater BMP Handbook Municipal www.cabmphandbooks.com Objectives Contain Educate Reduce/Minimize Product Substitution Targeted Constituents Sediment Q Nutrients Q Trash Q Metals Bacteria Cil and Grease Organics Oxygen Demanding Q CALII-0ANIA STC r.. .. Q+LAL.11 1 of 6 Page 183 SC -73 Landscape Maintenance Consider grass cycling (grass cycling is the natural recycling of grass by leaving the clippings on the lawn when mowing. Grass clippings decompose quickly and release valuable nutrients back into the lawn). Suggested Protocols Mowing, Trimming, and Weeding Whenever possible use mechanical methods of vegetation removal (e.g mowing with tractor - type or push mowers, hand cutting with gas or electric powered weed trimmers) rather than applying herbicides. Use hand weeding where practical. Avoid loosening the soil when conducting mechanical or manual weed control, this could lead to erosion. Use mulch or other erosion control measures when soils are exposed. Performing mowing at optimal times. Mowing should not be performed if significant rain events are predicted. Mulching mowers may be recommended for certain flat areas. Other techniques may be employed to minimize mowing such as selective vegetative planting using low maintenance grasses and shrubs. Collect lawn and garden clippings, pruning waste, tree trimmings, and weeds. Chip if necessary, and compost or dispose of at a landfill (see waste management section of this fact sheet). Place temporarily stockpiled material away from watercourses, and berm or cover stockpiles to prevent material releases to storm drains. Planting Determine existing native vegetation features (location, species, size, function, importance) and consider the feasibility of protecting them. Consider elements such as their effect on drainage and erosion, hardiness, maintenance requirements, and possible conflicts between preserving vegetation and the resulting maintenance needs. Retain and/or plant selected native vegetation whose features are determined to be beneficial, where feasible. Native vegetation usually requires less maintenance (e.g., irrigation, fertilizer) than planting new vegetation. Consider using low water use groundcovers when planting or replanting. Waste Management Compost leaves, sticks, or other collected vegetation or dispose of at a permitted landfill. Do not dispose of collected vegetation into waterways or storm drainage systems. Place temporarily stockpiled material away from watercourses and storm drain inlets, and berm or cover stockpiles to prevent material releases to the storm drain system. Reduce the use of high nitrogen fertilizers that produce excess growth requiring more frequent mowing or trimming. 2 of 6 California 5tormwater BMP Handbook January 2003 Municipal www.cabmphandbooks.com Page 184 Landscape Maintenance Sc -73 z Avoid landscape wastes in and around storm drain inlets by either using bagging equipment or by manually picking up the material. Irrigation Where practical, use automatic timers to minimize runoff. z Use popup sprinkler heads in areas with a lot of activity or where there is a chance the pipes may be broken. Consider the use of mechanisms that reduce water flow to sprinkler heads if broken. Ensure that there is no runoff from the landscaped area(s) if re-claimed water is used for irrigation. If bailing of muddy water is required (e.g. when repairing a water line leak), do not put it in the storm drain; pour over landscaped areas. Irrigate slowly or pulse irrigate to prevent runoff and then only irrigate as much as is needed. Apply water at rates that do not exceed the infiltration rate of the soil Fertilizer and Pesticide Management Utilize a comprehensive management system that incorporates integrated pest management IPM) techniques. There are many methods and types of IPM, including the following: Mulching can be used to prevent weeds where turf is absent, fencing installed to keep rodents out, and netting used to keep birds and insects away from leaves and fruit. Visible insects can be removed by hand (with gloves or tweezers) and placed in soapy water or vegetable oil. Alternatively, insects can be sprayed off the plant with water or in some cases vacuumed off of larger plants. Store-bought traps, such as species-specific, pheromone -based traps or colored sticky cards, can be used. Slugs can be trapped in small cups filled with beer that are set in the ground so the slugs can get in easily. In cases where microscopic parasites, such as bacteria and fungi, are causing damage to plants, the affected plant material can be removed and disposed of (pruning equipment should be disinfected with bleach to prevent spreading the disease organism). Small mammals and birds can be excluded using fences, netting, tree trunk guards. Beneficial organisms, such as bats, birds, green lacewings, ladybugs, praying mantis, ground beetles, parasitic nematodes, trichogramma wasps, seed head weevils, and spiders that prey on detrimental pest species can be promoted. Follow all federal, state, and local laws and regulations governing the use, storage, and disposal of fertilizers and pesticides and training of applicators and pest control advisors. anuary 2003 California Stormwater BMP Handbook 3 of 6 Municipal www.cabmphandbooks.com Page 185 SC -73 Landscape Maintenance Use pesticides only if there is an actual pest problem (not on a regular preventative schedule). Do not use pesticides if rain is expected. Apply pesticides only when wind speeds are low less than 5 mph). Do not mix or prepare pesticides for application near storm drains. Prepare the minimum amount of pesticide needed for the jab and use the lowest rate that will effectively control the pest. Employ techniques to minimize off -target application (e.g. spray drift) of pesticides, including consideration of alternative application techniques. Fertilizers should be worked into the soil rather than dumped or broadcast onto the surface. Calibrate fertilizer and pesticide application equipment to avoid excessive application. Periodically test soils for determining proper fertilizer use. Sweep pavement and sidewalk if fertilizer is spilled on these surfaces before applying irrigation water. Purchase only the amount of pesticide that you can reasonably use in a given time period month or year depending on the product). Triple rinse containers, and use rinse water as product. Dispose of unused pesticide as hazardous waste. Dispose of empty pesticide containers according to the instructions on the container label. Inspection Inspect irrigation system periodically to ensure that the right amount of water is being applied and that excessive runoff is not occurring. Minimize excess watering, and repair leaks in the irrigation system as soon as they are observed. Inspect pesticide/fertilizer equipment and transportation vehicles daily. 73-aining Educate and train employees on use of pesticides and in pesticide application techniques to prevent pollution. Pesticide application must be under the supervision of a California qualified pesticide applicator. Train/encourage municipal maintenance crews to use IPM techniques for managing public green areas. Annually train employees within departments responsible for pesticide application on the appropriate portions of the agency's IPM Policy, SOPS, and BMPs, and the latest IPM techniques. 4 of 6 California 5tormwater BMP Handbook January 2003 Municipal www.cabmphandbooks.com Page 186 Landscape Maintenance Sc -73 z Employees who are not authorized and trained to apply pesticides should be periodically (at least annually) informed that they cannot use over-the-counter pesticides in or around the workplace. Use a training log or similar method to document training. Spill Response and Prevention Refer to SC -n-, Spill Prevention, Control & Cleanup Have spill cleanup materials readily available and in a know in location Cleanup spills immediately and use dry methods if possible. Properly dispose of spill cleanup material. Other Considerations The Federal Pesticide, Fungicide, and Rodenticide Act and California Title 3, Division 6, Pesticides and Pest Control Operations place strict controls over pesticide application and handling and specify training, annual refresher, and testing requirements. The regulations generally cover: a list of approved pesticides and selected uses, updated regularly; general application information; equipment use and maintenance procedures; and record keeping. The California Department of Pesticide Regulations and the County Agricultural Commission coordinate and maintain the licensing and certification programs. All public agency employees who apply pesticides and herbicides in "agricultural use" areas such as parks, golf courses, rights-of-way and recreation areas should be properly certified in accordance with state regulations. Contracts for landscape maintenance should include similar requirements. All employees who handle pesticides should be familiar with the most recent material safety data sheet (MSDS) files. Municipalities do not have the authority to regulate the use of pesticides by school districts, however the California Healthy Schools Act of 2000 (AB 2260) has imposed requirements on California school districts regarding pesticide use in schools. Posting of notification prior to the application of pesticides is now required, and IPM is stated as the preferred approach to pest management in schools. Requirements Costs Additional training of municipal employees will be required to address IPM techniques and BMPs. IPM methods will likely increase labor cost for pest control which may be offset by lower chemical costs. Maintenance Not applicable anuary 2003 California 5tormwater BMP Handbook 5 of 6 Municipal www.cabmphandbooks.com Page 187 SC -73 Landscape Maintenance Supplemental Information Further Detail of the BMF Waste Management Composting is one of the better disposal alternatives if locally available. Most municipalities either have or are planning yard waste composting facilities as a means of reducing the amount of waste going to the landfill. Lawn clippings from municipal maintenance programs as well as private sources would probably be compatible with most composting facilities Contractors and Other Pesticide Users Municipal agencies should develop and implement a process to ensure that any contractor employed to conduct pest control and pesticide application on municipal property engages in pest control methods consistent with the IPM Policy adopted by the agency. Specifically, municipalities should require contractors to follow the agency's IPM policy, SOPS, and BMPs; provide evidence to the agency of having received training on current IPM techniques when feasible; provide documentation of pesticide use on agency property to the agency in a timely manner. References and Resources King County Stormwater Pollution Control Manual. Best Management Practices for Businesses. 1995. King County Surface Water Management. July. On-line: Imp: //dnr.metroke.gov/wlr/dss/spem.litm Los Angeles County Stormwater Quality Model Programs. Public Agency Activities http:I/ladpw.org/wmd/nl2des/model links.cfm Model Urban Runoff Program: A How -To Guide for Developing Urban Runoff Programs for Small Municipalities. Prepared by City of Monterey, City of Santa Cruz, California Coastal Commission, Monterey Bay National Marine Sanctuary, Association of Monterey Bay Area Governments, Woodward -Clyde, Central Coast Regional Water Quality Control Board. July. 1998. Orange County Stormwater Program httT)://www.ocwatersheds.com/StormWater/sLmT introduction.asp Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September 1997, updated October 2000. United States Environmental Protection Agency [USEPA]. 2002. Pollution Prevention/Good Housekeeping for Municipal Operations Landscaping and Lawn Care. Office of Water. Office of Wastewater Management. On-line: http://www.epa.gov/npdes/menuofbmpslpoll 8.htm 6 of 6 California Stormwater BMP Handbook January 2003 Municipal www.cabmphandbooks.com Page 188 APPENDIX H - Double Staked Tree Drawing TOP TIE TO BE PLACED AS LOW AS POSSIBLE ON THE TRUNK TO ALLOW FOR WIND FLEXING OF THE TREE. BUT NOT SO LOW AS TO LOSE SUPPORT OR ALLOW m THE HEAD TO DROP. TIGHTLY COMPACTED 3" BERM TO FORM WATERING BASIN FOR RESIDENTIAL AND GROUND COVER INSTALLATIONS. LOCATE OUTSIDE OF PLANT PIT. BERMS IN TURF AREAS TO BE REMOVED PRIOR TO CITY ACCEPTANCE. 0 N r ROOT BALL 1 A R''A C v NOTES 1. REMOVE NURSERY STAKES AND FILL CAVITY WITHIN ROOTBALL. 2. STAKES TO BE PLUMB AND PARALLEL. 3. STAKE TREE PERPENDICULAR 1 TO PREVAILING WIND. TOP OF STAKES BELOW HEAD OF TREE WHERE SPECIES GROWTH HABIT PERMITS. MAIN TRUNK 2) SETS OF CINCH TIES SPACED 24" APART, CONVEX SIDE AGAINST TREE TRUNK. ATTACH WITH GALVANIZED SCREWS TO 8' LODGE POLES. 2" DIA. LODGE POLE PINE STAKES WITH WOOD PRESERVATIVE STAIN, DRIVE A MINIMUM OF 5" INTO UNDISTURBED SOIL AND POSITION STAKES OUTSIDE ROOT BALL. TOP OF ROOTBALL TO EXTEND 2" ABOVE FINISH GRADE. PLANT PIT TO BE (2) TIMES THE WIDTH OF THE ROOT BALL. NO WOOD CHIP MULCH SHOULD BE PLACED OR ALLOWED TO REMAIN OVER THE ROOT BALL. ARBOR GUARD IN TURF AREAS AND FRONT YARDS. NATIVE BACKFILL WITH NO ROCKS GREATER THAN 3" DIA, NATIVE SOIL UNDISTURBED Ln cp CITY OF RANCHO CUCAMONGA, CALIFORNIA APPROVED 13Y,DOUBLE STAKED TREE STANDARD PLAN cl 9A&6L' p5 GAL - 24" BOX 502 w CITY ENGINEER *15 TUSE WITH STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION Or R.C.E. 24953 SHEET 1 OF I Page 189 CITY OF RANCHO CUCAMONGA RFP #19/20-007 CITYWIDE TREE MAINTENANCE SERVICES 0 mil fL f Tree Tree Tree GPS Tree Emergency Plant ISA Pruning Removal Planting Inventory Response Health Care Certified Tree Care Professionals Serving Communities Who Care About Trees July 23, 2019 City of Rancho Cucamonga Attn: Procurement Department 10500 Civic Center Dr. Rancho Cucamonga, CA 91730 RE: RFQ: #19/20-007 Citywide Tree Maintenance Services Due: Wednesday, July 24, 2019 at 3:OOPM To whom it may concern; www.WCAINC.com Thank you for allowing West Coast Arborists, Inc. (WCA) with the opportunity to submit a proposal for tree maintenance services for the City of Rancho Cucamonga. WCA is a family-owned and operated company employing over 950 full-time employees providing various tasks to achieve one goal: serving communities who care about trees and landscape. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability. WCA's corporate values include listening to customers and employees that will help to improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees. WCA's top management team has created a culture where employees become accountable for actions and results. WCA has a 47 -year track record of working for more than 300 California and Arizona municipalities as well as other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Boards under license #366764. We have held this license in good standing since 1978. The license specializes in Class C61 (Tree Service) as well as Class C27 (Landscaping). We currently employ over 80 Certified Arborists and over 140 Certified Tree workers, as recognized by the Western Chapter of the International Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. Should we be awarded this project, we shall use full-time, in-house employees; no subcontractors will be used. Our employees will operate from one of our seven California Offices: Anaheim (Corporate HQ), Fresno, Riverside, San Diego, San Jose, Stockton, and Ventura. For questions related to this proposal and who has the authority to negotiate/present please contact Victor Gonzalez, V.P. Marketing, at (714) 991- 1900 or at vgonzalez@wcainc.com. Nick Alago, Area Manager, will be assigned to this project should WCA be awarded a contract. He can be reached at (714) 920-0558 or nalago@wcainc.com._ Sincerely, V( - 6 Victor Gonzale Vice President 3.1 COVER LETTER.......................................................................................................................................... i 3. 2 TABLE OF CONTENTS............................................................................................................................ 3.3 EXECUTIVE SUMMARY........................................................................................................................... 1 3.4 EXPERIENCE............................................................................................................................................... 2 3.5 THIRD PARTY/SUBCONTRACTORS..................................................................................................... N/A 3.6 STAFF BIOGRAPHIES................................................................................................................................ 5 3.7 PROPOSAL RESPONSE............................................................................................................................. 9 3.8 NON -DISCLOSURE CONFLICT OF INTEREST.......................................................................................20 3.9 PROFESSIONAL SERVICE AGREEMENT..................................................................................................21 3.10 ACKNOWLEDGEMENT OF INSURANCE................................................................................................22 3.11 ADDENDUM ACKNOWLEDGMENT..........................................................................................................24 3.12 DEBARMENT U SUSPENSION................................................................................................................ 25 3.13 PARTICIPATION CLAUSE..................................................................................................................... 2G 3.14 SIGNATURE OF AUTHORITY................................................................................................................. 27 3.15 COMPANY REFERENCES.........................................................................See Separate Attachment Page 192 Understanding the City's commitment to the residents, we are hopeful to begin a partnership with the City in providing quality tree maintenance 9 management services. West Coast Arborists, Inc. (WCA) has a 47 -year track record of working for more than 300 California municipalities and various public agencies. Our tree maintenance program includes a well-defined Duality Control Plan, which incorporates certified personnel, safety, pruning specifications, equipment, hours of operation, public relations, traffic control, scheduling of work, computerized billing, and public convenience. Our company has been in business since 1972 and is licensed by the California State Contractors License Board under license #3G97G4 with a local office and yard in the Cities of Anaheim, Ontario and Grand Terrace. We have held this license in good standing since 1978. The license specializes in Class CGI (Tree Service) as well as Class C27 (Landscaping). Also, we have an A+ rating from the bonding board. We are a California Corporation with Federal Tax ID Number #95-3250G82. We currently employ over 80 ISA Certified Arborists and over 140 Certified Treeworkers, as recognized by the Western Chapter of the International Society of Arboriculture. In addition to the references listed in our Proposal, we are currently under contract with the Cities of Upland, Fontana, San Dimas, and Claremont, providing various tree maintenance services. We would encourage your agency to contact these Cities or any of the listed references. WCA has reviewed and agrees to the City's specifications for tree care and has no exceptions. The specifications are incorporated in its entirety as part of our proposal and become the Scope of Work for tree care services. As a result of the recent budget issues, municipalities are being stretched to their financial limits. City and City administrators are faced with budget reductions leading to staff out backs, decreased levels of service, and antiquated equipment. The resulting trend of lower service levels needs to be turned around. We believe in an Interactive Partnership with the community, where municipalities can confidently rely on WCA to assist them with any of their tree care needs. Our goals in urban tree care are to extend the life of all trees, safeguard public safety, and produce a reliable source of shade, beauty and the other non-commercial benefits that result from healthy trees in parks and Agency right-of-ways. Obviously, this cannot be accomplished without the City's valued input or without community involvement. Community: The community consists of everyone that cares about trees. They include residents, business owners, community groups, consumers, schools, and citizen arborists. We believe the community is the actual customer. We strive to provide the highest level of service in the safest manner possible in an effort to create a beautiful environment. In addition, as a valuable resource within the community we are able to offer extraordinary services to the public including, but not limited to, arboricultural education, participation in Arbor Day and other City events, and special community projects. City Administration: City staff has the very important task of managing trees as an ecosystem, taking into consideration specific biological, social and economic conditions. They must ensure that the best methods of tree care are practiced in the community, that the lives of the trees are extended beyond average, and that the taxpayers receive the most from their investment in trees. West Coast Arborists, Inc. (WCA): We have the challenge of meeting the community's needs, not only in tree care, but also in other aspects. However, unlike most firms, we believe to be a valuable resource in that we have the qualifications and corporate capabilities to meet the community's needs and beyond. Our Certified personnel ensure the community that the work performed will be in accordance with today's standards. The collection of equipment allows us to dedicate specific pieces to the City. Our support staff aids the field team with information management, which provides communities with a complete, comprehensive urban tree care program. Page 193 v WEST COAST ARBORISTS, INC. (WCA) is a family-owned and operated union company employing over 950 full-time employees providing tree maintenance and management services. We are proudly serving over 300 municipalities and public agencies. We provide superior and safe tree care operations seven days a week, 24 hours a day throughout California and Arizona, COMPANY INFORMATION President: Patrick Mahoney Organization Type: Corporation Established: 1972 Federal Tax ID: 95-3250682 DIR Registration: 1000000956 Members of Laborers' Onion: LIONA! CORPORATE OFFICE 2200 E. Via Burton St. Anaheim, CA 92806 REGIONAL OFFICES Fresno, CA Phoenix, AZ Riverside, CA Sacramento, CA San Diego, CA San Jose, CA San Francisco, CA Stockton, CA Ventura, CA CONTRACT ADMINISTRATION Victor Gonzalez, Vice President Corporate Office Phone (714) 991-1900 Fax (714) 956-3745 Email: vgonzalezgwcainc.com FIELD MANAGEMENT Nick Alago, Area Manager 21718 Walnut Avenue Grand Terrace, CA 92313 Phone (714) 920-0558 Fax (714) 936-0377 Email: nalagogwcainc.com EMERGENCY RESPONSE 24/7 866 -LIMB -DOWN OUR VISION As a corporate citizen, WCA's responsibility and accountability are to the communities where we do business. We hold ourselves to the highest standards of ethical conduct and environmental responsibility, communicating openly with our customers and the communities in which we work. It is our goal and vision to lead the industry in state-of-the-art urban tree care and management services. 100% CUSTOMER SATISFACTION Customer satisfaction is our top priority. We guarantee your complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled in the industry for dependability, integrity, quality and courtesy. We authorize our employees to do whatever is necessary to achieve the highest quality results. We know that high quality work saves our customer's valuable time and is far more cost effective if we do our work properly the first time. We are committed to courteous and prompt customer service to fully resolve any issue. 80+ ISA Certified Arborists Less than 2% turnover ratio for service staff 40+ Years Experience Similar Size G Scope) Local Office 9 Nursery Grand Terrace G Ontario) 950+ Qualified Employees 1500+ Pieces of Equipment (Owned) Page 194 CORPORATE CAPABILITIES West Coast Arborists, Inc., is committed to successfully completing each project in accordance with the specifications, budget, schedule and with the highest quality of service. Our customers' satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities, which not only provide a sense of comfort and confidence to our customers, but also assure them of our continuous ability to carry out the duties of managing their urban forest. In business continuously and actively since 1972 Contractor's License C61/1049 6 C27 Over $8,500,000 line of credit available Bonded by CBIC, an A+ rated company 950+ employees 300+ contracts with public agencies 80+ Certified Arborists 140+ Certified Treeworkers Drug-free workplace 14,000 sq. ft. company-owned Headquarters (Anaheim) Department of Agriculture Nursery license Avg. 500,000 trees pruned annually over past 3 years Avg.18,000 trees removed annually over past 3 years Avg.14,000 trees planted annually over past 3 years Avg. 250,000 trees inventoried annually over past 3 years Federal Tax ID #95-3250682, current on all taxes and fillings with state and federal government Sales volume over $100 million annually Fleet of 1,500+ pieces of equipment 4 Information Legal EntITy N— Corporation Active 1000000956 07!01119 00!30122 2200 E. VIA BURTON ANAHEIM 92806 CA United States oI`A—r 2200 EVIA BURTON ANAHEIM 92806 CA United States ofA—r. vgon J-g.wcaincr— License Number Is) CSLB3tb764 WETCOASTARBORL5T5, INC G pccR_orrn ISS cprs CONFIDENCE Active Memberships: Tree Care Industry Association (TCIA) International Society of Arboriculture (ISA) League of California Cities (LCC) California Parks 6 Recreation Society (CPRS) Association of California Cities- Orange County (ACCOC) Maintenance Superintendents Association (MSA) California Landscape Contractors Association (CLCA) Street Tree Seminar (STS) California Urban Forest Council (CaUFC) American Public Works Association (APWA) CONTRACTORS STATE LICENSE BOARD 04°^^^EMOP0N6MERAF°° ACTIVE LICENSE MseNufter 366764 - CORP Busines name WEST COAST ARBORISTS INC claasmr.aaonla, v4 IM A^ a -ration Date 12/131/2020 www.cslb.ca.gov Ii a r CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION clip 10011 STREET SACRAMENTO, CALFORNIA 95814 ISSUED, January 01, 2018 Pest Control Business - Main EXPIRES; December 31, 2019 LICENSE LICENSE NO. 39575 Invalid ifinsurance andlor qualified persons) lapse before expiration date. Mailing Address Business Location WEST COAST ARBORISTS, INC. WEST COAST ARBORISTS, INC. 2200 E VIA BURTON ST 2200 E VIA BURTON ST ANAHEIM, CA 92806 ANAHEIM, CA 92806 INPOSTTHISLICENSEPROMINENTLYIN PUBLIC VIEW THIS LICENSE IS NOT TRANSFERABLE —ANY CHANGE IN REQUIRES A NEW LICENSE 3 Page 195 RFP #19/20-007 for City Tree Maintenance Services nisclnsnrPs 3.4 If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. A Large, mature Eucalyptus tree uprooted and struck bystanders at a City of Whittier park while taking photos under the tree. Several people were injured, and one death occurred as a result of the fallen tree. Currently there are 22 plaintiffs. The case is in the beginning phases and has just been transferred to the Norwalk court jurisdiction. KA was pulled in as a cross-complaint from the City of Whittier. Case No. BCB5B449 - Mojarro, et al. v. City of Whittier, et al. Case No. BCBBB844 — Stephanie Dviatt v. City of Whittier, WCA Patrick Mahoney, President 7/23/19 Date 4 Page 196 Staff members have diverse educational backgrounds including accounting, business administration, engineering, and forestry. INTRODUCTION West Coast Arborist's (WEA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering and forestry. WORK FORCE WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for "Tree Maintenance (Laborer)." CERTIFICATION WEA encourages its employees to get certified through the International Society of Arboriculture, in an effort to raise the standard of professional tree care companies. This standard exemplifies our company's commitment to providing customers with competent, knowledgeable certified workers. WEA employs a large number of ISA Certified Arborists and ISA Certified Tree Workers. CREW EVALUATION WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria -based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter in selected areas to assure that ongoing requirements are met and opportunities for improvement are identified. Page 197 UPPER MANAGEMENT TEAM From marketing, contract administration, field and fleet management, to information technology, our Upper Management Team is involved in the day-to-day operations supporting each Project Team and Customer to ensure the highest quality of tree care is being achieved in the industry. PROJECT TEAM NICK ALAGD, PROJECT MANAGER ISA Certified Arborist #WE 4396 AU • TCIA Certified Arborist #250 • TLC Wildlife Aware • NCCCD Certified Crane Operator Mr. Alago has been with WEA since 1999. He has nearly 35 years experience in the arboriculture field. He is responsible for estimating, scheduling, contract administration, personnel and daily operation. He is responsible for field operations, customers service, and management of crews throughout the Inland Empire. Through his employment he has gained valuable experience in computer estimating, tree inventory systems, and costing programs which are essential in the efficient operation of tree crews. Nick was recently recognized as WCA, Inc. Area Manager of the Year for FY 17-18. ALDNSD GARCIA, SUPERVISOR ISA Certified Arborist #8499A • TCIA Safety Professional #301 As Site Supervisor, Alonso is a full-time employee who has worked for WCA, Inc. since 1997. He is responsible for reviewing the day's activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being followed. As the Supervisor, he speaks fluent English and will communicate with City officials and other interested parties on a daily basis. Reports and resolves malfunctions, damage, or industria injury. He also assists in employee training programs, maintains records, and files daily reports and receipts. VALERIE RODRIGUEZ, CUSTOMER SERVICE REPRESENTATIVE (CSR) Valerie has been with WCA, Inc. since 2002, as the CSR (Customer Service Representative) she is responsible for providing support to the Area Manager, Site Supervisors and crew. She is to act as a liaison between the company and it's clients as well as the general public. Valerie is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc. ERNESTO MACIAS, SAFETY MANAGER ISA Certified Arborist #WE 7120AUM • TICA Safety Professional #1115 Ernesto has been with WCA, Inc. since 2011, his primary responsibility is to ensure safety company -wide which includes the development, implementation and review of the company's in-house training programs, crew safety audits, and the company's Injury 9 Illness Prevention Program. TIM CROTHERS, PLANT HEALTH CARE MANAGER ISA Board Certified Master Arborist WE 7655 BUM • DPR Gualified Pest Control Applicator #145321 GAL Category B H D Tim as been with WCA since 2012. Our PHC program is managed in-house; there is no subcontracting. Staff is licensed by the CA Dept. of Pesticide Regulation. Our program goes beyond standard chemical applications as we expanded our services to include an Integrated Pest Management program. Inspection, diagnosis and treatments are available as needed. I C do 7 Nick Alago, Project Mgr. Alonso Garcia, Supv. Valerie Rodriguez, CSR Ernesto Macias, Safety Mgr. Tim Crothers, RHC Mgr. Page 198 1- lip 0 0 0 2 F 22 o E m 0 c C m a - n 0y J UPPER MANAGEMENT TEAM From marketing, contract administration, field and fleet management, to information technology, our Upper Management Team is involved in the day-to-day operations supporting each Project Team and Customer to ensure the highest quality of tree care is being achieved in the industry. PROJECT TEAM NICK ALAGD, PROJECT MANAGER ISA Certified Arborist #WE 4396 AU • TCIA Certified Arborist #250 • TLC Wildlife Aware • NCCCD Certified Crane Operator Mr. Alago has been with WEA since 1999. He has nearly 35 years experience in the arboriculture field. He is responsible for estimating, scheduling, contract administration, personnel and daily operation. He is responsible for field operations, customers service, and management of crews throughout the Inland Empire. Through his employment he has gained valuable experience in computer estimating, tree inventory systems, and costing programs which are essential in the efficient operation of tree crews. Nick was recently recognized as WCA, Inc. Area Manager of the Year for FY 17-18. ALDNSD GARCIA, SUPERVISOR ISA Certified Arborist #8499A • TCIA Safety Professional #301 As Site Supervisor, Alonso is a full-time employee who has worked for WCA, Inc. since 1997. He is responsible for reviewing the day's activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being followed. As the Supervisor, he speaks fluent English and will communicate with City officials and other interested parties on a daily basis. Reports and resolves malfunctions, damage, or industria injury. He also assists in employee training programs, maintains records, and files daily reports and receipts. VALERIE RODRIGUEZ, CUSTOMER SERVICE REPRESENTATIVE (CSR) Valerie has been with WCA, Inc. since 2002, as the CSR (Customer Service Representative) she is responsible for providing support to the Area Manager, Site Supervisors and crew. She is to act as a liaison between the company and it's clients as well as the general public. Valerie is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc. ERNESTO MACIAS, SAFETY MANAGER ISA Certified Arborist #WE 7120AUM • TICA Safety Professional #1115 Ernesto has been with WCA, Inc. since 2011, his primary responsibility is to ensure safety company -wide which includes the development, implementation and review of the company's in-house training programs, crew safety audits, and the company's Injury 9 Illness Prevention Program. TIM CROTHERS, PLANT HEALTH CARE MANAGER ISA Board Certified Master Arborist WE 7655 BUM • DPR Gualified Pest Control Applicator #145321 GAL Category B H D Tim as been with WCA since 2012. Our PHC program is managed in-house; there is no subcontracting. Staff is licensed by the CA Dept. of Pesticide Regulation. Our program goes beyond standard chemical applications as we expanded our services to include an Integrated Pest Management program. Inspection, diagnosis and treatments are available as needed. I C do 7 Nick Alago, Project Mgr. Alonso Garcia, Supv. Valerie Rodriguez, CSR Ernesto Macias, Safety Mgr. Tim Crothers, RHC Mgr. Page 198 766 NENN' In partnership with the Laborer's International Union of North America Field Employees Higher Standards + Exemplary Training = Superior Employees ISA Certified Arborists Board Certified Master Arborists Tree Workers WEA staff is trained to design and implement Traffic Control Plans. ATSSA 000000000 Certified Urban WCA Certified ISA Certified TCIA Certified ISA Nursery in Information Fleet NCCCO Forester Utility Line Utility Tree Care Municipal Placentia 6 Technology Mechanics Certified Crane Clearance Specialists Safety Specialist Dedicated Specialists Operators Workers Professionals Manager WCA has developed an exemplary Plant CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION Health Care Program that goes beyondPHCstandardchemicalapplications. 0 I Advisors Applicators WCA's VP of Field Operations is a key WCA has 70 staff members WILDLIFE contributor in identifying and certified through the Wildlife PROTECTION developing the first ever Best Aware and Wildlife Training Management Practices guidelines for \ Institute. Tree Care for Birds and Other Wildlife. Board Certified ASCA Consulting Arborist Master Arborists Michael Mahoney, ASCA Consulting Academy #0022/ Registered Member #353 • WC 0216 A • BA CSUF Michael Palat WE 6541 BUM Mr. Mahoney has over thirty-six years in practical and management experience in arboriculture and Kelley Gilleran WE 7061 B urban forestry; 20 years full-time as an arboriculture practitioner; 5 years full-time as manager of Tim Crothers WE 7655 BUM large arboricultural contracting firm; 5 years full-time as CEO of arboricultural and urban forestry Cris Falco WE 7490 B consulting firm; G years full-time as an independent arboricultural and urban forestry consultant. Glenn Reeve WE 10177 B Approximately 45 hours credit, annually, arboricultural continuing education. 7 Page 199 M 1 II WCA's ISA Certified Tree Warkers Employee Name ADAM RODRIGUEZ ADAN BALTAZAR REYNAGA AGUSTIN LOZANO ALEJANDRO VALENZUELA ALFREDO ANGEL LOPEZ ANDRES ROMAN ANTONIO CASTELLANOS ANTONIO GRADILLA ANTONIO GARCIA CONTRERAS ARIEL ALONSO ARMANDO SOTO ARMANDO 0. LOPEZ AUDOMARO CORRAL AURELIO COVARRUBIAS AURELIO PAZ-GUZMAN BRIAN C. KIRKEGAARD CARLOS IXTA CARLOS RAMOS CELEDONIO R. MANZANO OLEA CELESTINO PEREZ CESAR WENCESLAO CESAR G. VALENZUELA REYES CHARLES F.M. INSCO CURTIS PATRICK WORTH DANIEL CHAVARRIA DANIEL RIVAS DANIEL GEORGE POTTS DANIEL J. KNUTSEN JR DANNY AVITIA DELFINO AGUILAR-MORALES DEMETRIO LIRA DEMETRIO OSEGUERA EDIBERTO SERNA SALAZAR EDUARDO AVILA EDUARDO MARTINEZ BECERRA EDUARDO VARGAS ELIGIO IBARRA CARDOSO ELOY MAROUEZ ENRIGUESANDOVAL ERNESTO GONSALEZ EUGENE BARRIENTOS FAUSTO GUZMAN FELIX GARCIA JOSE INEZ MANCILLA WE -10983T JULIO C. GARCIA VAZOUEZ WE -11175T MELCHOR LEMUS JOSE JUAN PEREZ WE-1124GT KYLE JAMES VIGNEAU WE-I09G2T MICHAEL LOUIS YOUNG JOSE LUIS OELREAL WE -11231T LEONARDO RAMOS WE -11264T MIGUEL AYALA JOSE M. CORTEZ TORRES WE-8539AUT LEONEL CORTEZ WE-BG25AT MIGUEL MACIAS JOSE M. MUNIZ GARCIA WE -11686T LETUSA MUAAU JR WE -11021T NELSON R. AGUIRRE JOSE M. CHAVARRIA MANZD WE -11210T LORENZO PEREZ WE-7443AT OSCAR IGNACIO RIVERA JOSE MANUEL PEREZ WE-0818AT LUIS A. MUNOZ RAMIREZ WE -11023T PEDRO CUEVAS JOSE R. GRANADOS WE -111813T LUIS P. PEREZ WE -11245T PEDRO GARCIA JOSEPH ANTHONY NUNN WE -11034T MANUEL BARRAGAN WE -10925T PEDRO SANDOVAL JUAN BECERRA WE -10932T MANUEL BRIANO WE-8791AT PEDRO ALTAMIRANO JUAN MARGUEZ WE -10987T MARCO A. PADILLA JIMENEZ WE-BG21AT RAMON ZUNIGA GOMEZ JUAN ORTIZ WE-8514AT MARCO ANTONIO VERGARA WE -11065T RANULFO PERALTA CASTANEDA JUAN TELLEZ TAPIA WE -11137T MARCOS RICHARD -MARTINEZ WE -10989T RAUL MANZO HERNANDEZ JUAN AMADOR ARCE WE-114BOT MARCOS GAMINO WE -11482T RAUL TELLEZTAPIA JUAN C. PENA-ARIAS WE -11327T MARTIN BARBERA WE-1092ST RAYMUNDO GUTIERREZ JUAN CARLOS MORA WE -11019T MATEO ARVIZU WE -10918T RENE ROSALES Cert # WE -11281T WE-778GAT WE -11306T WE-IIG74T WE -11334T WE -11285T WE -11203T WE -11185T WE -11173T WE-1090GT WE -11131T WE -10953T WE -11220T WE-IIG29T WE -11084T WE-1047GAT WE-IIIDGT WE -11263T WE-109B4T WE -11243T WE -10968T WE -11076T WE-113GST WE-10972AT WE-10292AT WE -10850T WE -11534T WE -11715T WE-IIG38T WE -10900T WE -11323T WE -11043T WE -11051T WE-IDS12T WE -10991T WE -11058T WE -11197T WE-115GGT WE -11302T WE-114GIT WFAMAHT WE -11083T WE -11170T WE -11237T WE -11687T WE -10924T WE-1097ST WE -10901T WE -11424T WE -11765T WE-IIIGST WE -11301T WE -11095T WE -10977T WE -11202T WE-ID985T WE -11138T WE-110BUT WE-7941AT FELIX HERNANDEZ FRANCISCO LOPEZ FRANCISCO RAMIREZ FRANCISCO VILLANUEVA FRANCISCO URENA JIMENEZ GABRIEL GAMING GABRIEL MERCADO RUIZ GERARDO PEREZ GERARDO A. ORDUNO GERARDO MARTINEZ GARCIA GLENN 0. WHITLOCK REEVE GONZALO REGALADO HECTOR MONTES HERIBERTD CORONEL WENCESLAO HUGO ANGEL RINCON HUMBERTO CHAVARRIA ISAIAS MACIAS ISRAEL A. RAMIREZ J. REFUGIO ESCAMILLA J. SOCORRO GARCIA JAIME ROGELIO HERNANDEZ JAMES CHARLES WORKING JEFFERY B. WILLIAMS JESUS RAYA JESUS A. MONTES JESUS M. SARABIA PENA JOEL LOPEZ JOEL MARTINEZ JOEL ORTIZ JOEL M. RIVERA JOHN LEE PINEDA JORGE ARREOLA-HERNANDEZ JORGE BUENAS JORGE JIMENEZ JOSAFAT MONTOYA JOSEAGUAYO JOSE JIMENEZ JOSE JIMENEZ HERNANDEZ JOSE VEGA JOSE A. ALVAREZ JOSE A. GONZALEZ MENDEZ JOSE ABEL CANCIND JOSE AGUSTIN CARRILLO JOSE F. ORELLANA ROBERT JAY ADDISON JR RODNEY LYNN MORGAN ROMHALOO GAETA LUNA SALOMON SILVA SALUSTIO SANCHEZ SAMUEL JIMENEZ SANTOS MACIAS LEMUS SERGIO LOPEZ-RIVERA STEFAN B. KALLENBERG STEPHEN GLENN DAVIS STEVE B. HUNT VENTURA GOMEZ WALLACE BURCH WE-2037AT WE -10952T WE -11259T WE -10965T WE -11075T WE -11107T WE-115GBT WE-9131AT WE-1103GT WE -10997T WE-10177ATM WE-9952AT WE-8079AUT WE -1121ST WE-8710AT WE -11207T WE -10979T WE -11567T WE -11153T WE -11172T WE-5297AT WE-1592AT WE-IIBOAT w AANAT WE -11014T WE -11450T WE-10871AT WE -10992T WE -11039T WE -11273T wr_mze7AT WE -11321T WE -11144T WE -11110T WE -11015T WE -10899T WE-1110ST WE -11113T WE -11062T WE -10908T WE-6475AT WE -11192T WE -11200T WE -11483T WE -10898T WE-9546AUT WE -11165T WE -11053T WE -11402T WE -11109T WE-109BOT WE -10957T WE-10730AT WE-10894AT WE -1044A WE -11180T WE-0713AT 8 Page 200 PRUNE CLASSIFICATIONS Grid Prune- Grid tree pruning is based on pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large-sized.) Pruning will include structural pruning, crown raising, and crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more than 25% of the live foliage removed at a given time. Full Prune/Crown Reduction— Crown reduction is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be reduced. A full prune is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a full prune shall have more than 25% of the live foliage removed at a given time. Service Requests A Service Request Prune includes tree maintenance services on designated tree(s) as ordered by the Agency Arborist or designee. Pruning may include structural pruning, crown raising, crown cleaning or pruning to reduce/restore the crown. Whichever work type is ordered by the Agency, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice, Tree Pruning Guidelines. Work assignments from the Agency may require mobilization from one tree site to another within the Agency. Line Clearance Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines. Small Tree Care Proper pruning and care during the early stages of the tree's life will save money in the future, and create a safer, more beautiful, healthy, easy -to -maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Dur specialized small tree care team consists of certified personnel trained to perform the following: Selective structural pruning Removal of dead, interfering, split and/or broken limbs Pre -conditioning the water retention basin built around the tree Staking or re -staking Adjusting tree ties Adjusting trunk protectors Weed abatement Palm Trunk Skinning Palm tree skinning consists of the removal of dead frond bases only), at the point they make contact with the trunk without damage to the live trunk tissue. Root Pruning We strongly recommend against any root pruning, however, should the Agency elect to proceed, we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native soil and debris will be hauled away. Tree Removal Operations With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage. Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Tree Planting We can replace trees that have been removed and plant new trees in accordance with specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well-trained planting team will perform the soil preparation and installation of the tree. Tree Watering Tree watering will be performed by a full-time, WCA team member on various routes, when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs. Page 201 Emergency Response We are prepared for emergency calls 24 hours a day, 7 days a week, including holidays. The toll free number is 866 -LIMB -DOWN (866- 546-2369). This number will be provided to the Agency, Police Department and/or Fire Department. Our emergency response team will do what is necessary to render the hazardous tree or tree - related condition safe until the following workday. Crew Rental Due to our vast amount of resources, including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outside of the most common tree maintenance services: Flag hanging Holiday light installation Changing ball park lights Misc. use of aerial towers and cranes (including equipment rental) Crown reduction Crown restoration Arborist Reports We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis. Plant Health Care Tim Crothers, Plant Health Care Manager ISA Board Certified Master Arborist WE -7655 BUM DPR Qualified Pest Control Applicator #145321 UAL Category B 9 D Our PHC program managed by Tim Crothers goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (IPM) that requires diagnosis before treatment. WEA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with: Proper diagnosis based on on-site inspection with laboratory testing when necessary Proactive and preventative recommendations that reduce the amount of potential pest and disease issues Follow-up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest Shot Hole Borer They Polyphagous Shot Hale Borer (PSHB) is a new pest in Southern California. This boring beetle drills into trees and brings with it a pathogenic fungus (flsariL1177 //acea), as well as other fungal species. When heavily infested, the resulting Fusarium causes the decline and death of trees. Over 120 different tree species are affected in Southern California and over 30 reproductive hosts are of high concern. As tree care professionals, we have a responsibility to understand and report ABILITY TO ACO,UIRE, PURCHASE 0 STAGE TREES Cities expect the highest quality of new trees, proven varieties and an organization with the knowledge and skills to provide them with the latest and most reliable information available related to tree planting. By meeting these expectations, we're able to contribute to the success of reforestation projects within communities. In order to complete successful tree planting programs, cities can rely on us to locate, acquire and purchase different tree species. As part of our Corporate Capability, we are financially able to purchase large quantities of trees for planting projects. Being familiar with over 50 nurseries in California, allows us to obtain the best tree available from a broad and plentiful stock. The process by which we obtain trees is quite simple: First, we utilize our database of nurseries, and contact several of them requesting specific trees with their prices. Upon locating the availability of trees, we then perform a tree pre -inspection at the nursery. When time is of the essence, nurseries will provide us with photos either by mail or by e-mail for our review. Once the trees are purchased, and depending on the size of the project, we have them delivered to our facility in Placentia, Brea, or if possible, at a staging area within the Agency. It is through this process that we have planted an average of 14,000 trees for all of our customers each year during the past three years. STATE OF CALIFORNIA DEPARTMENT OF FOOD AND AGRICULTURE t.ICENSE NUMBER 1220 N STREET SACRAMENTO, CALIFORNIA 95814 BOfi90.001918.654 0435 LICENSE TO SELL NURSERY STOCK 4, C F rHcix,' F A WEST COAST ARBORISTS. INC. mt; 9900 S PLACENTIA AV PLACENTIA CA 92670- aw 2 0 s1GrwTURe Oq LI ppN l ORANGE COU NTY POST THIS LICENSE PROMINENTLY IN PUBLIC VIEW S4-033IREY.b90) THIS LICENSE ISNOT TRANSFERABLE- ANY CHANGE IN OWNERSHIP REQUIRES ANEW LICEN SE 10 Page 202 GREEN WASTE WCA's commitment to be a socially responsible corporate partner to our customers and communities is exemplified in our Recycling Program. With the steadily -increasing concern for the ecological health of our communities, WCA has embarked on a landfill diversion process where all material is taken to recycling facilities where it is used in the production of soil amendments. We are committed to taking all recyclable materials removed from the trees trimmed for the duration of this project to a recycling center for processing. Verification of amounts recycled will be obtained and reported by WCA via ArborAccess for the purpose of meeting the goals of the State for reducing landfill usage. r -, wry . t' W L MULCH is made from coarse ground branches and leaves. It should be spread on the ground at a rate of six to twelve inches for best effect. Fresh mulch will deplete nitrogen from the surface of the soil which will reduce unwanted weeds. Once the mulch has decayed, it returns nitrogen which helps build the quality of soil for plants. A large amount of tree debris is processed by WCA and used in large scale mulching projects for establishing native plants in open space areas. COMPOST is made from fine ground branches, leaves or other organic material. When mixed with oxygen and water, the organic material will decay or "compost." A finished compost is excellent for turning into the top layer of soil and will add nitrogen and increase the water holding capacity of soil. You can make compost at home in a pile in your yard or in a bin that you make or purchase. Large scale composting is done at regional recycling facilities. FIREWOOD is traditionally the most common use of large branches and logs. Firewood is used to heat homes during winter months. WCA takes logs to a yard in Irvine where a firewood retailer splits and resells the firewood to local residents. LOGS TO LUMBER is an old idea with a new approach by converting Agency trees into usable lumber. WCA worked on a twelve month trial program with the California Department of Forestry and Fire Protection to create an environmentally sound and socially responsible alternative to importing lumber from other areas, reducing our demand on trees from natural forests. LOGS TO LUMBER heyelft the Urban Forest WCAINC.CDM Logs to Lumber" evolved from a 12 -month trial program where West Coast Arborists, Inc. (WCA) worked with the California Department of Forestry and Fire Protection (CDF). The Goal g r Reducing r9 is to create an waste from the urban forest. environmentally sound Converting and socially responsible trees removed into useable lumber. alternative to importing lumber from other areas Assisting and to reduce the with landfill diversion (AB939). demand on trees from Giving natural forests. back to the Community! The program proves to be successful and now WCA transports suitable logs to our wood recycling center, Woodhill Firewood. 11 Page 203 IMPLEMENTATION PLAN To ensure the quality of work and the level of service expected, WEA abides by a well-defined quality control plan that incorporates the following: Certified personnel Safety Pruning specifications and guidelines Sound equipment Public relations Proper traffic control State-of-the-art communication systems Special shifts including weekends and evenings can be arranged in accordance with the Agency's specifications. Project/Area Manager: NICK ALAGO ISA Certification #WE 4396 -AU ISA Tree Risk Assessment #E1083 TCIA Certified Arborist #250 TLC Wildlife Aware The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management. Daily Management Daily management will consist of, but not be limited to: Email notification complete with location, crew, equipment type, and work description Supervise crew personnel to insure proper pruning standards are followed in a safe manner Traffic control setup and maintenance of work zone Ensure work area is left free of debris at the end of shift Maintain record of work completed each day Maintain good public relations at all times Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management Weekly management will consist of, but is not limited to: Weekly inspection of work completed Meet with the Agency to review work schedule and progress Insure standards of pruning are performed in accordance with Agency specifications Maintain open communication with the Agency Inspector and field crew Scheduling of Work The Area Manager is responsible for scheduling work which shall conform to the Agency's schedule of performance. We recommend Equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience. Public Notification Upon Agency staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings, door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify residents. Communication Systems Our use of modern and reliable communication systems affect our daily job performance by increasing our efficiency. Management and Field Personnel utilize smart phones as both navigational and communication devices in the field. Smart phones have proven to be a convenient method to input data as related to tree inventories, daily work records, timesheets, photos, and billing information; eliminating the need to handwrite data and improving customer service by minimizing response time. Permits and Licensing WCA will procure a City Business License as necessary and any "no - fee" permits prior to commencement of work. Permits (i.e., encroachment, traffic control, etc.) requiring fees will be charged back to the Agency. Right -of -Way All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks or any other reason or use water or electricity from such property without prior written permission of owner. Cooperation and Collateral Work WCA will give right to operate within the project to the Agency workers and/other contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize interference in daily operations. 12 Page 204 WORKFLOW TIMELINE Grid Pruning Flowchart (Completion dependent on tree quantity) Work request received CSR creates a work order R from Customer gives to Area Manager Foreman posts Crew performs work public notices Removal Flowchart (15-30 day Completion) Customer marks trees for USA B notifies resident Area Manager schedules work, informs the Customer 9 gives work order to Foreman r Work request received from Customer Crew performs work Planting Flowchart (15-30 day Completion) Work request received from Customer Crew performs work li hangs tree care door hanger CSR prepares work order 9 orders tree(s) from Nursery Manager IL Mal Foreman completes work order 9 inventory; then turns in Service Request Flowchart (15-30 day Completion) Work request received from Customer Foreman posts public notices CSR creates a work order 9 gives to Area Manager Crew performs work Area Ma na or schedules the work informs the Customer Foreman completes work order 9 inventory; then submits to office CSR creates work order a contacts USA 48 hours in advance of work Foreman completes work order 8 inventory; then submits to office CSR gives work order to Area Manager to schedule work 9 inform the Customer CSR closes work order: Billing Dept. prepares invoice Area Mana er schedules the work informs the Customer Foreman complees work order 9 inventory; then turns in Emergency Flowchart (1 Hour Response/ 24 Hour Completion) Emergenvy request Dn Call Supervisor Supervisor creates workIF, eceived from Customer dispatches Emergency Crew order li sends to Foreman Crew sends notification and photos to Customer and If applicable, crew return Foreman completes Supervisor that work to site next day to work order 9 inventory; is complete complete work then turns in Work order is given to the Foreman CSR closes work order; Billing Dept. prepares invoice VWorkorder is given to the Area Manager CSR closes work order; Billing Dept. prepares invoice Work order is given to the Foreman Billing Dept. processes 9 prepares invoice Work order is given to the Foreman CSR closes work order; Billing Dept. prepares invoice Crew performs necessary work to ensure safety CSR closes work order; Billing Dept. prepares invoice 13 Page 205 TOLL FREE 866.546.2369 in case of emergency after normal business hours Leave a message, if you do not receive a call back within 10 minutes, call the following contacts in order: ALONSO GARCIA, SUPERVISOR 714.981.3584 MANUEL PEREZ, SUPERVISOR 626.255.2821 LEONEL CORTEZ, SUPERVISOR 714.412.0424 NICK ALAGO, AREA MANAGER 714.920.0558 MARTIN CORTEZ, AREA MANAGER 714.713.0717 After confirmation from on call Manager, you can email multiple locations to: LIMB DOWN5WCAINHOM NORMAL BUSINESS HOURS 714.99HOOD QUALITY CONTROL I tel• TREE CARE PROFESSIONALS SFRVING COMMUNITIES WHO CARE ABOUT TREES Project Site Maintenance Work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air containments in quantities that violate the regulations of any legally constituted authority. Protection of Public and Private Property WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least disturbance. Public Convenience and Safety WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency. Excluding emergency services. t lt,z s. Traffic Control Traffic control procedures will be set-up in accordance with the Work Area Traffic Control Handbook (WATCH) and State of California Manual of Traffic Controls as well as the Agency Traffic and Safety Operating Rules. WCA will make adequate provisions to insure the normal flow of traffic over the public streets and park roads. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboard(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe operations on the ground at all times when work operations are in progress. by r CREW Or WORKING IN TREES 15 Page 207 Customer Service Department As we work with, or near, the public, we are mindful that we will most likely be the first person the public contacts. We have a full- time Customer Service Department with each Customer Service Representative (CSR) trained in addressing concerned residents and bystanders. Complaints 9 Damage Resolution Should there be any property damage, we adhere to specific procedures to resolve the problem. The Foreman on the job site wi notify the resident and the Inspector immediately. If the resident is not at home, then we will leave a WCA card with instructions to call aur Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as before we entered it. We will notify the Agency Representative immediately upon damage of personal property including plans for corrective measures to take place within 48 All WEA vehicles are equipped with an Accident Kit should anything happen during the work day. Each kit has an Incident Report, an Accident Report, an Injury Report, a camera, First Aid instructions and protocol for contacting the corporate office. A computerized log of all incidents is maintained to include the date, time of occurrence, location, problem and action to be taken pursuant thereto or reasoning for non -action. Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair. We pride ourselves on professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner. ATH OF WCA is cammitted to working with the City ofRancho Cucamonga staff to deve/ap andmaintain a wank schedule that will provide the citizens with the mast effective and efficient means to perform tree care services. We will adhere to the schedule established by the City and ensure residents of aur dedication to completing wank in a timely manner We understand that there may be fluctuations in the Citys budget 8fldth8t the City may ask as to reduce service levels in an effort to meet the current economic demands gy being flexible, we can help to ease any financial strain, pramate contractar stability andguarantee residents with quality tree care 6 castamer service. This is aur oath afcommitmeat to aphald the prestigiaas namesake of the City gfRanchg Carsmal gs by providinggaldstandard tree care services. VT" atrick Mahoney, Wesident 7/24/19 16 Page 208 A r:Z B 0 P" ARBORACCESS FEATURES LIST TRACKING SYSTEM The List Tracking Report in ArborAccess is a useful tool in the management of incoming work. This report allows both parties to track specific jobs as they are ordered by the Agency. Proper use of this system enables the Agency and WCA to track the completion of work that is ordered. INVENTORY SOFTWARE- ARBORHEESS Our tree management program sets us apart from other companies. With nearly 2,000 active users, ArborAccess and our mobile app will help you easily manage your urban forest with ease and convenience. Tree site attributes include location (utilizing GPS coordinates), species type, and parkway size. Features allow you to view and edit work history records and create work orders directly from the field, all from our secure cloud. The information contained in ArborAccess is live data that can also be linked directly to a GIS program, such as ArcView, for geo-coding purposes and can assist your Agency in meeting GASB34 requirements. ArborAccess provides an unlimited resource of information regarding your urban forest. SOFTWARE TRAINING Our IT Department is based out of our corporate office in Anaheim, CA with regional offices located throughout California and Arizona. Each office has the ability to provide software training to our customers. We are also available to provide training sessions on- site at the customer's discretion. On-site training is proven to be effective as it provides a guided hands-on experience. We offer periodic tree maintenance and management workshops each year. These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to be a great round -table and networking opportunity for the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry. Certified Arborists and Tree Workers who attend are eligible to receive continuing education credits (CEO's) from the International Society of Arboriculture. The success of any urban forest program depends on the proper management of information. Unlimited telephone and/or email support is available to answer technical questions and aid staff in the use of the software system. Software training and support is included in the cost associated with the inventory data collection. 17 Page 209 BILLING WCA, Inc. operates a modern invoicing system that is updated on a daily basis. Progress billings will be submitted to the Customers on a bi-weekly basis, unless otherwise requested. Invoices will reflect an amount complete for the billing period, along with a year-to-date total for that job. Each billing will include a listing of completed work by address, tree species, work performed and appropriate data acceptable to the customer. This information will be supplied in hardcopy and immediately accessible on ArborAccess. Job balances reflecting the percent of completion for each job can be viewed on ArborAccess. SAMPLE MANAGEMENT TOOLS DETAILED TREE SITE CHARACHTERISTIES The advanced technology provides a valuable tool to urban forestry professionals by displaying specific tree site information along with a representative photograph of the species type and a recommended maintenance field. ArborAccess' built-in quality control features assist in data accuracy. As maintenance is performed, the work history is updated and accompanied with bi- weekly invoices. This process eliminates the need for dual -inputting and helps keep the tree inventory current and accurate. MAINTENANCE RECORDS Accurate maintenance records for each location oftentimes can assist the Agency with liability claims. Maintaining a detailed history of the work performed at each location demonstrates good faith in preserving its urban forest. It is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed. SAMPLE AGENCY SPECIES FREQUENCY REPORT Botanical Common Total Pct. Liquidambar styraciflua AMERICAN SWEETGUM 4,781 14.36°/0 fLagerstroemia indica CRAPE MYRTLE 2,008 6.03% Ulmus parvifolia CHINESE ELM 1,963 5.90D/o Fraxinus velutina 'Modesto' MODESTO ASH 1,82D 5.479'0 Cupaniopsis anacardioides CARROTWOOD 1,568 4.7190 Fraxinus velutina ARIZONA ASH 1,259 3.789'0 Pinus canarlensis CANARY ISLAND PINE 1,191 3.58% Grevillea robusta SILK OAK 1,141 3.43D/o Pistacia chinensis CHINESE PISTACHE 1,127 3.399'0 Liriodendron tulipifera TULIP TREE 1,076 3.239'0 Other OTHER 15,355 63' Total Trees 33,289 34 The Species Frequency report can assist your Agency in identifying the tree population within the urban forest. This type of information is valuable in the event of an insect infestation, deadly disease, or even estimating future maintenance costs. In addition, an analysis can be performed to evaluate the history of the performance of a particular species within your Agency. DETAILED REPORTING OPTIONS Inventory . DBH Frequency View Invoices . Height Frequency Job Balances . District Frequency Green Waste . Species Frequency (sampla ahovo Work History . All Tees at an Address Work Type by District . Estimated Tree Value 18 Page 210 Modern Fleet consisting of 1500+ EQUIPMENT Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and detailed. All equipment used during the duration of this project will meet state and federal safety requirements and have all up-to-date certifications as required. CHP Biennial Inspection of Terminal Certification We have successfully been awarded the CHP Biennial Inspection Award of Recognition. This inspection has assisted our company in instituting several safety programs, as well as our Preventative Maintenance Program utilized by our in-house fleet department. The inspection reviews our vehicle maintenance and repair records, our procedural methods and policies for vehicle maintenance and operations. This certification ensures that our vehicles operate safely. NetworkCar Fleet Solutions WCA has partnered with NetworkCar Fleet Solutions to provide GPS units on all vehicles and equipment. This investment has given us and our customers the following benefits: Provide faster response times and more efficient routing allowing us to service more customers Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and minimizing costly vehicle repairs Decrease fuel use by monitoring fleet fuel economy and saving on unnecessary fuel expenditures Reduce emissions by helping drivers improve their habits such as speed and idle time, and reducing total miles driven which will significantly reduce harmful greenhouse gas emissions Improve dispatching with landmarks and driving directions, GPS units helps us to better dispatch so that we can service more customers, faster Recover stolen vehicles reducing liability costs which can be passed on to customers GIS MAP -CCFY OF FJLLP-CN EQUIPMENT LIST SUMMARY: N.HdIL: ;<: oo 252 95' Aerial Devices 91 Dump Trucks 1v Flat Beds 39 Forklifts Arrowboards m > O ATVs 32 :ARAMAGUS12017 Stump Grinders N Date: 2/24/ 2017 - 0:12 AMDate: a Status: Driving Rubber Track Loader Speed, 0 Root Pruners Nearest Address: Rolloff Trucks 1701-1743 Fullerton Creek Dr Saw Mill Fullertan Log Skidder EQUIPMENT LIST SUMMARY: Pick Up Trucks 261 Aerial Lift Devices 252 95' Aerial Devices 15 Dump Trucks 147 Flat Beds 39 Forklifts G Arrowboards GD ATVs 4 Stump Grinders 48 Loaders G5 Rubber Track Loader 1 Root Pruners 2 Rolloff Trucks 39 Saw Mill 2 Log Skidder 1 Back Hoes 1 Brush Chippers 152 Cranes 5 Toyota Prius 10 Toyota Yaris B Ford CMAX 4 E Page 211 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal ("RFP") #19/20-007 for Citywide Tree Maintenance Services. agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. Patrick Mahoney No Relationship President Submittals Due: July 24,2019 by 3:00 p.m. Print Name) Relationship to the City) Relationship to the Vendors) Signature) Date) Must be included in final RFP submittal. Page ; of 43 Page 212 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: y/ Vendors accepts the PSA without exception. W Vendors proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summ y may deem the response as non-responsive. Signature / Patrick Mahoney Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page y of 43 Page 213 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED I, Patrick Mahoney the President President, Secretary, Manager, Owner or Representative) of West Coast Arborists, Inc. , certify that the Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") for #19/20-007 for Citywide Tree Maintenance Services have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said jc9verage shall result in termination of the contract. Signatu Patrick Mahone Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page 7 of 43 Page 214 Certificate of Insurance THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON YOU THE CERTIFICATE HOLDER. THIS CERTIFICATE IS NOT AN INSURANCE POLICY AND DOES NOT AMEND, EXTEND, OR ALTER THE COVERAGE AFFORDED BY THE POLICIES LISTED BELOW. POLICY LIMITS ARE NO LESS THAN THOSE LISTED, ALTHOUGH POLICIES MAY INCLUDE ADDITIONAL SUBLIMIT/LIMITS NOT LISTED BELOW. is to Certify that EXP DATE This I WEST COAST ARBORISTS, INC 2200 EAST VIA BURTON NAME AND ANAHEIM CA 92806 ADDRESS Anaheim CA 92806 OFINSURED L AUTHORIZED REPRESENTATIVE Liberty Mutual. INSURANCE is, at the issue date of this certificate, insured by the Company under the policy(ies) listed below. The insurance afforded by the listed policy(ies) is subject to all their terms, exclusions and Conditions and is not altered by any requirement, term or condition of any contract or other document with respect to which this certificate may be issued. If the certificate expiration date is continuous or extended term, you will be notified if coverage is terminated or reduced before the certificate expiration date. NOTICE OF CANCELLATION: (NOT APPLICABLE UNLESS A NUMBER OF DAYS IS ENTERED BELOW.) BEFORE THE STATED EXPIRATION DATE THE COMPANY WILL NOT CANCEL OR REDUCE THE INSURANCE AFFORDED UNDER THE ABOVE POLICIES UNTIL AT LEAST 30 DAYS NOTICE OF SUCH CANCELLATION HAS BEEN MAILED TO: Liberty Mutual Insurance Group Evidence Only EXP DATE G[x SCJ TYPE OF POLICY CONTINUOUS EXTENDED POLICY NUMBER LIMIT OF LIABILITY Anaheim CA 92806 D POLICY TERM Los Angeles / 0603 AUTHORIZED REPRESENTATIVE WORKERS COMPENSATION Statutory Limits 7/1/2020 WA7-66D-039499-079 COVERAGE AFFORDED UNDER WC LAW OF THE FOLLOWING STATES: All States Except: ND, OH, WA, WY EMPLOYERS LIABILITY Bodily In ury by Accident 1 000 000 Each Accident Bodily Injury By Disease 213- 443-0782 6/18/2019 Ll OFFICE PHONE DATE ISSUED1 1,000,000 Bodily Injury By Disease 49339838 1 LM 2819 1 7/19-7/20 - GL/2/2, AL/2, WC/1 I Donna Smitala 1 6/18/2019 8:51: 15 AM (CDT) I Page 1 of 1 Pa 215P9 LD1 COI 268896 02 11 1,000,000 Ea h Pemon COMMERCIAL GENERAL LIABILITY 7/1/2020 TB2-661-039499-019 General Aggregate 2,000,000 Products / Completed Operations Aggregate0OCCURRENCE CLAIMS MADE 2,000,000 Each Occurrence 2,000,000 Personal & Advertising Injury 2,000, 000 Per Person /Organization RETRO DATE OtherOther Dalmag00to premises rented to yo 33 AUTOMOBILE LIABILITY 7/1/2020 AS7-661-039499-039 Each Accident—Single Limit 2,000, 000 B.I. And P.D. Combined 0 OWNED Each Person Each Accident or OccurrenceNON -OWNED HIRED Each Accident or Occurrence OTHER ADDITIONAL COMMENTS If the certificate expiration date is continuous or extended term, you will be notified if coverage is terminated or reduced before the certificate expiration date. NOTICE OF CANCELLATION: (NOT APPLICABLE UNLESS A NUMBER OF DAYS IS ENTERED BELOW.) BEFORE THE STATED EXPIRATION DATE THE COMPANY WILL NOT CANCEL OR REDUCE THE INSURANCE AFFORDED UNDER THE ABOVE POLICIES UNTIL AT LEAST 30 DAYS NOTICE OF SUCH CANCELLATION HAS BEEN MAILED TO: Liberty Mutual Insurance Group Evidence Only G[x SCJ 2200 E Via Burton Elaine Ulan Anaheim CA 92806 Los Angeles / 0603 AUTHORIZED REPRESENTATIVE x 818 W 7th Street, Suite 850 0564408 Los Angeles CA 90017 213- 443-0782 6/18/2019 Ll OFFICE PHONE DATE ISSUED122 This certificate is executed by LIBERTY MUTUAL INSURANCE GROUP as respects such insurance as is afforded by those Companies 7 p 49339838 1 LM 2819 1 7/19-7/20 - GL/2/ 2, AL/2, WC/1 I Donna Smitala 1 6/18/2019 8:51: 15 AM (CDT) I Page 1 of 1 Pa 215P9 LD1 COI 268896 02 11 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addendum No. 1 Addendum No. 2 Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page & of 43 Page 216 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM certify that neither West Coast Arborists, Inc. (Vendor) nor any of its proposed subcontractors are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal will be disqualified. Signature r Patrick Mahoney Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page R of 43 Page 217 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT F" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of 730 days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendors. Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify. YES V/ NO Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. Page JR of 43 Page 218 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDORS IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: Address: Street, Su. # City, State, Zip) West Coast Arborists, Inc. 2200 E. Via BurtonTelephone #: Anaheim, CA 92806 714) 991-1900 Fax #: 714) 956-3745 E-mail address: Web Address: Victor Gonzalez, Vice President www.wcainc.com vgonzalez@wcainc.com Authorized Representative: (print) Title: Patrick Mahoney President Signature: Date: 7/23/19 lust be included in final RFP submittal. Submittals Due: July 24, 2019 by 3:00 pm Page 41 of 43 27 Page 219 City of Rancho Cucamonga Page 1 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Bidder Details Vendor Name West Coast Arborists, Inc. Address 21718 Walnut Ave. Grand Terrace, CA 92313 United States Respondee Victor Gonzalez Respondee Title Vice President Phone 714-991-1900 Ext. Email vgonzalez@wcainc.com Vendor Type Bid Detail Bid Responsive Yes Ranking 1 Line Items Discount Terms no discount Num Item Code UOM Qty Unit Price Line Total Discount Comment Grid Pruning 1 Flat rate price per tree. EA 7500 74.0000 555, 000.0000 555, 000.0000 Subtotal 555,000.0000 555,000.0000 Full Prune per Service Request. 2 0"-12" Diameter Standard Height EA 500 74.0000 37,000.0000 37,000.0000 3 13"-18" Diameter Standard Height EA 1000 100.0000 100,000.0000 100,000.0000 4 19"-24" Diameter Standard Height EA 3500 124.0000 434,000.0000 434,000.0000 5 25"-30" Diameter Standard Height EA 2500 144.0000 360, 000.0000 360, 000.0000 6 31"-36" Diameter Standard Height EA 100 294.0000 29,400.0000 29,400.0000 7 36"+ Diameter Standard Height EA 50 494.0000 24,700.0000 24,700.0000 Subtotal 985,100.0000 985,100.0000 Crown Raise per Service Request - Hardwood tree 8 0"-12" Diameter Standard Height EA 10 40.0000 400.0000 400.0000 PlanetBids, Inc. Page 220 City of Rancho Cucamonga Page 2 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Num Item Code UOM Qty Unit Price Line Total Discount Comment 9 13"-18" Diameter Standard Height EA 10 45.0000 450.0000 450.0000 10 19"-24" Diameter Standard Height EA 20 75.0000 1,500.0000 1,500.0000 11 25"-30" Diameter Standard Height EA 20 95.0000 1,900.0000 1,900.0000 12 31"-36" Diameter Standard Height EA 20 144.0000 2,880.0000 2,880.0000 13 36"+ Diameter Standard Height EA 10 224.0000 2,240.0000 2,240.0000 Subtotal 9,370.0000 9,370.0000 Crown Cleaning per Service Request - Hardwood tree 14 0"-12" Diameter Standard Height EA 10 74.0000 740.0000 740.0000 15 13"-18" Diameter Standard Height EA 10 100.0000 1,000.0000 1,000.0000 16 19"-24" Diameter Standard Height EA 20 124.0000 2,480.0000 2,480.0000 17 25"-30" Diameter Standard Height EA 20 194.0000 3,880.0000 3,880.0000 18 31"-36" Diameter Standard Height EA 20 224.0000 4,480.0000 4,480.0000 19 36"+ Diameter Standard Height EA 10 274.0000 2,740.0000 2,740.0000 Subtotal 15,320.0000 15,320.0000 Crown Reduction per Service Request - Hardwood tree 20 0"-12" Diameter Standard Height EA 10 204.0000 2,040.0000 2,040.0000 21 13"-18" Diameter Standard Height EA 10 294.0000 2,940.0000 2,940.0000 22 19"-24" Diameter Standard Height EA 20 344.0000 6,880.0000 6,880.0000 23 25"-30" Diameter Standard Height EA 20 394.0000 7,880.0000 7,880.0000 PlanetBids, Inc. Page 221 City of Rancho Cucamonga Page 3 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Num Item Code UOM Qty Unit Price Line Total Discount Comment 24 31"-36" Diameter Standard Height EA 20 444.0000 8,880.0000 8,880.0000 25 36"+ Diameter Standard Height EA 10 524.0000 5,240.0000 5,240.0000 Subtotal 33,860.0000 33,860.0000 Palm Pruning 26 Prune Date Palm (Phoenix spp.) EA 10 224.0000 2,240.0000 2,240.0000 27 Clean Trunk for Date Palm (Phoenix spp.) EA 5 224.0000 1,120.0000 1,120.0000 28 Prune Fan Palm (Washingtonia spp.) EA 2000 64.0000 128,000.0000 128,000.0000 29 Clean Trunk for Fan Palm (Washingtonia spp.) EA 5 94.0000 470.0000 470.0000 30 Prune all other Palm Species EA 500 64.0000 32,000.0000 32,000.0000 Subtotal 163, 830.0000 163,830.0000 Tree and Stump Removal 31 0"-12" Diameter Standard Height EA 25 224.0000 5,600.0000 5,600.0000 32 13"-18" Diameter Standard Height EA 100 324.0000 32,400.0000 32,400.0000 33 19"-24" Diameter Standard Height EA 150 500.0000 75,000.0000 75,000.0000 34 25"-30" Diameter Standard Height EA 150 750.0000 112,500.0000 112,500.0000 35 31"-36" Diameter Standard Height EA 100 850.0000 85,000.0000 85,000.0000 36 36"+ Diameter Standard Height EA 30 1,000.0000 30,000.0000 30,000.0000 Subtotal 340, 500.0000 340,500.0000 Tree Removal Only. No Stump Removal. 37 0"-12" Diameter Standard Height EA 10 224.0000 2,240.0000 2,240.0000 PlanetBids, Inc. Page 222 City of Rancho Cucamonga Page 4 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Num Item Code UOM Qty Unit Price Line Total Discount Comment 38 13"-18" Diameter Standard Height EA 10 324.0000 3,240.0000 3,240.0000 39 19"-24" Diameter Standard Height EA 10 500.0000 5,000.0000 5,000.0000 40 25"-30" Diameter Standard Height EA 10 750.0000 7,500.0000 7,500.0000 41 31"-36" Diameter Standard Height EA 10 850.0000 8,500.0000 8,500.0000 42 36"+ Diameter Standard Height EA 10 1,000.0000 10,000.0000 10,000.0000 Subtotal 36,480.0000 36,480.0000 Stump Removal 43 Stump Removal per Stump Diameter Inch at Grade DI 300 14.0000 4,200.0000 4,200.0000 Subtotal 4,200.0000 4,200.0000 Tree Planting and Staking 44 15 Gallon (double staked per specs) - Labor, Equipment, Tree and Materials EA 20 194.0000 3,880.0000 3,880.0000 45 24 inch Box (double staked per specs) - Labor, Equipment, Tree and Materials EA 10 394.0000 3,940.0000 3,940.0000 46 36 inch Box (double staked per specs) - Labor, Equipment, Tree and Materials EA 5 954.0000 4,770.0000 4,770.0000 Subtotal 12,590.0000 12,590.0000 General Labor Rates 47 Rate for 1 Ground -person HR 1 89.0000 89.0000 89.0000 48 Rate for 1 Equipment Operator HR 1 89.0000 89.0000 89.0000 49 Rate for 1 Trimmer HR 1 89.0000 89.0000 89.0000 Subtotal 267.0000 267.0000 Day Rate 50 Day Rate Service Crew DAY 1 2,136.0000 2,136.0000 2,136.0000 PlanetBids, Inc. Page 223 City of Rancho Cucamonga Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Bid Results Num Item Code UOM Qty Unit Price Line Total 51 Specialty Equipment Day Rate DAY 1 979.0000 979.0000 Subtotal 3,115.0000 Emergency Services 52 During normal business hours HR 1 300.0000 300.0000 53 After hours, weekends &/or holidays HR 1 450.0000 450.0000 Subtotal 750.0000 General Arborist Services 54 Arborist Reports HR 20 174.0000 3,480.0000 55 Level 1, 2, and 3 Risk Assessments HR 20 174.0000 3,480.0000 Subtotal 6,960.0000 Other Charges 56 Other Charges (please specify) LOT 57 Other Charges (please specify) LOT Page 5 Printed 10/21/2019 Discount Comment 979.0000 3,115.0000 300.0000 450.0000 750.0000 3,480.0000 3,480.0000 6,960.0000 1 $89.0000 $89.0000 $89.0000 Traffic Control (Per Hour) 1 $89.0000 $89.0000 $89.0000 Plant Health Care (Per Hour) Subtotal $178.0000 $178.0000 Total $2,167, 520.0000 $2,167,520.0000 PlanetBids, Inc. Page 224 CITY OF SAN JUAN CAPISTRANO MAINTENANCE SERVICES AGREEMENT 1. PARTIES AND DATE. This Agreement is made and entered into this ________ day of __________, 2020 by and between the City of San Juan Capistrano, a public agency organized under the laws of the State of California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 (“City”) and West Coast Arborists, Inc., a Corporation with its principal place of business at 2200 E. Via Burton, Anaheim, CA 92806 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. 2. RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing Tree Maintenance Services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 2.2 Project. City desires to engage Contractor to render such services for Citywide Tree Maintenance Services (“Project”) as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional tree maintenance services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from July 1, 2020 to June 30, 2022, unless earlier terminated as provided herein. The City may, in its sole discretion, exercise ATTACHMENT 3, PAGE 1 OF 127 its right to renew this Agreement for two (2) additional two (2) year terms for a total potential aggregate term of six (6) years. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City’s Representative. The City hereby designates the Public Works Director, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee. 3.2.5 Contractor’s Representative. Contractor hereby designates Lee Miller, President, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. ATTACHMENT 3, PAGE 2 OF 127 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including any required business license, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Period of Performance. Contractor shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Contractor shall perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. 3.2.9 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do, or respecting the size of any payment to Contractor during the performance of this Agreement, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law. 3.2.10 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, ATTACHMENT 3, PAGE 3 OF 127 Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Agreement to the same extent as though set forth herein and will be complied with. These include but are not limited to the payment of prevailing wages, the stipulation that eight (8) hours' labor shall constitute a legal day's work and that no worker shall be permitted to work in excess of eight (8) hours during any one calendar day except as permitted by law. Contractor shall defend, indemnify and hold City, its officials, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor. Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. Contractor shall avoid any violation of any such law during the term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 3.2.10 or any of its sub- sections. 3.2.10.2 Employment Eligibility; Subcontractors, Sub- subcontractors and Consultants. To the same extent and under the same conditions as Contractor, Contractor shall require all of its subcontractors, sub-subcontractors and consultants performing any work relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.10.1. 3.2.10.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of Contractor, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, sub-subcontractors or consultants to meet any of the requirements provided for in Sections 3.2.10.1 or 3.2.10.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Contractor under Section 3.2.10.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements. 3.2.10.4 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which ATTACHMENT 3, PAGE 4 OF 127 require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.2.10.5 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 3.2.10.6 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing Services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Contractor shall specifically be aware of the CARB limits and requirements’ application to "portable equipment", which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement. 3.2.10.7 Water Quality. (A) Management and Compliance. To the extent applicable, Contractor’s Services must account for, and fully comply with, all local, state and federal laws, rules and regulations that may impact water quality compliance, including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws, rules and regulations of the Environmental Protection Agency and the State Water Resources Control Board; the City’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the state. (B) Liability for Non-Compliance. Failure to comply with the laws, regulations and policies described in this Section is a violation of law that may subject Contractor or City to penalties, fines, or additional regulatory requirements. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from and against any and all fines, penalties, claims or other regulatory requirements imposed as a result of Contractor’s non-compliance with the laws, regulations and policies described in this Section, unless such non- compliance is the result of the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers. (C) Training. In addition to any other standard of care requirements set forth in this Agreement, Contractor warrants that all employees and ATTACHMENT 3, PAGE 5 OF 127 subcontractors shall have sufficient skill and experience to perform the Services assigned to them without impacting water quality in violation of the laws, regulations and policies described in this Section. Contractor further warrants that it, its employees and subcontractors will receive adequate training, as determined by City, regarding the requirements of the laws, regulations and policies described in this Section as they may relate to the Services provided under this Agreement. Upon request, City will provide Contractor with a list of training programs that meet the requirements of this paragraph. 3.2.11 Insurance. 3.2.11.1 Time for Compliance. Contractor shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this Section. 3.2.11.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors. Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. The policy shall not contain any exclusion contrary to the Agreement, including but not limited to endorsements or provisions limiting coverage for (1) contractual liability (including but not limited to ISO CG 24 26 or 21 29); or (2) cross liability for claims or suits by one insured against another. (B) Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $5,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $2,000,000 combined single limit for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease; and (4) Umbrella or Excess Liability: $6,000,000 per occurrence and aggregate excess over the primary Commercial General Liability Insurance and Automobile Liability Insurance policies specified above. Defense costs shall be paid in addition to the limits. ATTACHMENT 3, PAGE 6 OF 127 (C) Notices; Cancellation or Reduction of Coverage. At least fifteen (15) days prior to the expiration of any such policy, evidence showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or materially reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Contractor or the City may withhold amounts sufficient to pay premium from Contractor payments. In the alternative, the City may suspend or terminate this Agreement. (D) Additional Insured. The City of San Juan Capistrano, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Contractor’s and its subcontractors’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents. 3.2.11.3 Insurance Endorsements. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies: (A) General Liability. The general liability policy shall include or be endorsed (amended) to state that: (1) using ISO CG forms 20 10 and 20 37, or endorsements providing the exact same coverage, the City of San Juan Capistrano, its officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Services or ongoing and complete operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work; and (2) using ISO form 20 01, or endorsements providing the exact same coverage, the insurance coverage shall be primary insurance as respects the City, its officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any excess insurance shall contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of the City, before the City’s own primary insurance or self-insurance shall be called upon to protect it as a named insured. Any insurance or self-insurance maintained by the City, its officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. Notwithstanding the minimum limits set forth in Section 3.2.11.2(B), any available insurance proceeds in excess of the specified minimum limits of coverage shall be available to the parties required to be named as additional insureds pursuant to this Section 3.2.11.3(A). (B) Automobile Liability. The automobile liability policy shall include or be endorsed (amended) to state that: (1) the City, its officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Contractor or for which the Contractor is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled ATTACHMENT 3, PAGE 7 OF 127 underlying coverage. Any insurance or self-insurance maintained by the City, its officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. Notwithstanding the minimum limits set forth in Section 3.2.11.2(B), any available insurance proceeds in excess of the specified minimum limits of coverage shall be available to the parties required to be named as additional insureds pursuant to this Section 3.2.11.3(B). (C) Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Contractor. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days (10 days for nonpayment of premium) prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its officials, officers, employees, agents, and volunteers. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officials, officers, employees, agents and volunteers, or any other additional insureds. 3.2.11.4 Separation of Insureds; No Special Limitations; Waiver of Subrogation. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its officials, officers, employees, agents, and volunteers. All policies shall waive any right of subrogation of the insurer against the City, its officials, officers, employees, agents, and volunteers, or any other additional insureds, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, its officials, officers, employees, agents, and volunteers, or any other additional insureds, and shall require similar written express waivers and insurance clauses from each of its subcontractors. 3.2.11.5 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Contractor shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, officers, employees, agents, and volunteers; or (2) the Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.2.11.6 Subcontractor Insurance Requirements. Contractor shall not allow any subcontractors to commence work on any subcontract relating to the work under the Agreement until they have provided evidence satisfactory to the City that they have secured all insurance required under this Section. If requested by Contractor, the City may approve different scopes or minimum limits of insurance for particular subcontractors. The Contractor and the City shall be named as additional insureds on all subcontractors’ policies of Commercial General Liability using ISO form 20 38, or coverage at least as broad. ATTACHMENT 3, PAGE 8 OF 127 3.2.11.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. 3.2.11.8 Verification of Coverage. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.2.11.9 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Services under this Agreement. 3.2.12 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.13 Reserved. 3.2.14 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. For each applicable fiscal year, the total compensation shall not exceed unit prices noted in Exhibit “C” nor the total amount available in the applicable fiscal year operating and capital improvement budget for tree maintenance services without written approval of City’s Public Works Director. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner ATTACHMENT 3, PAGE 9 OF 127 set forth in this Agreement. Renewal term extensions, if exercised, may be subject to an adjustment equal to the All Urban Consumer Price Index (CPI-U) two year average, October to October. 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative. 3.3.5 California Labor Code Requirements a.Contractor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b.If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall ATTACHMENT 3, PAGE 10 OF 127 not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c.This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s performance of Services, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor. 3.4 Termination of Agreement. 3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5 General Provisions. 3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Contractor: West Coast Arborists, Inc. 2200 E. Via Burton Anaheim, CA 92806 ATTENTION: Patrick Mahoney ATTACHMENT 3, PAGE 11 OF 127 City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 ATTENTION: Public Works Director Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.2 Indemnification. 3.5.2.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s Services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. 3.5.2.2 Additional Indemnity Obligations. Contractor shall defend, with Counsel of City's choosing and at Contractor’s own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by Section 3.5.2.1 that may be brought or instituted against City or its officials, officers, employees, volunteers and agents. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its officials, officers, employees, volunteers and agents as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City or its officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s attorneys’ fees and costs, including expert witness fees. Contractor shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its officials officers, employees, agents, or volunteers. 3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County, California. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed ATTACHMENT 3, PAGE 12 OF 127 conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City. 3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties. 3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.8 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement. 3.5.9 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.10 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise. 3.5.11 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.7, there are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.12 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely ATTACHMENT 3, PAGE 13 OF 127 for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.14 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.15 Attorneys’ Fees and Costs. If any action in law or equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to recover from the losing party attorney’s fees and costs in an amount determined to be reasonable by a court of competent jurisdiction. 3.5.16 City to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.17 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.5.18 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.19 Reserved. [SIGNATURES ON NEXT PAGE] ATTACHMENT 3, PAGE 14 OF 127 SIGNATURE PAGE FOR MAINTENANCE SERVICES AGREEMENT BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND WEST COAST ARBORISTS, INC. IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the _______________ day of ____________, 2020. CITY OF SAN JUAN CAPISTRANO WEST COAST ARBORISTS, INC. By: By: Benjamin Siegel City Manager Its: Printed Name: ATTEST: By: Maria Morris, City Clerk APPROVED AS TO FORM: By: City Attorney ATTACHMENT 3, PAGE 15 OF 127 EXHIBIT “A” SCOPE OF SERVICES SCOPE OF WORK & GENERAL PROVISIONS ATTACHMENT 3, PAGE 1 OF 127 RANCHO CucAMONGA CITY OF RANCHO CUCAMONGA PUBLIC WORKS SERVICES DEPARTMENT CONTRACT CITYWIDE TREE MAINTENANCE AWARD DATE: Wednesday, December 4, 2019 ATTACHMENT 3, PAGE 2 OF 127 SCOPE OF WORK Scope of Work Contents: •Exhibit A -RFP 19/20-007 •Exhibit B -Contractor's proposal, dated July 23, 2019 •Exhibit C -Unit Costs ATTACHMENT 3, PAGE 3 OF 127 R_i\NCHO CucAMONGA REQUEST FOR PROPOSALS ("RFP") #19/20-007 FOR CITYWIDE TREE MAINTENANCE SERVICES City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, California 91730 Deadline for Submissions: July 24, 2019 at 3:00 p.m. ATTACHMENT 3, PAGE 4 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Table of Contents 1.OVERVIEW ...................................................................................................................................................... 61.1 GENERAL BACKGROUND ............................................................................................................................ 61.2 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS ............................................................................................ 61.3 DISCREPANCIES OR OMISSIONS ................................................................................................................... 7 1.4 CONTINGENCIES ....................................................................................................................................... 7 1.5 QUESTIONS AND CLARIFICATIONS ................................................................................................................ 7 1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................ 7 1.7 KNOWLEDGE OF REQUIREMENTS ................................................................................................................. 8 1.8 RESERVATION OF RIGHTS ........................................................................................................................... 8 1.9 CALIFORNIA'S PUBLIC RECORDS ACT ............................................................................................................ 9 2.MINIMUM REQUIREMENTS ........................................................................................................................... 9 2.1 BUSINESS LICENSE .................................................................................................................................... 9 2.2 PREVAILING WAGES ............................................................................................................................... 10 2.3 REPRESENTATIVES .................................................................................................................................. 10 2.4 EMPLOYEE CONDUCT .............................................................................................................................. 11 3.RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS .................................................................... 11 3.1 COVER LETTER/ INTRODUCTION ............................................................................................................... 11 3.2 TABLE OF CONTENTS .............................................................................................................................. 12 3.3 EXECUTIVE SUMMARY ............................................................................................................................. 12 3.4 EXPERIENCE ........................................................................................................................................... 12 3.5 THIRD-PARTY/ SUBCONTRACTORS ........................................................................................................... 12 3.6 STAFF BIOGRAPHIES ................................................................................................................................ 12 3.7 PROPOSAL RESPONSE ............................................................................................................................. 13 3.8 NON-DISCLOSURE CONFLICT OF INTEREST .................................................................................................. 13 3.9 PROFESSIONAL SERVICE AGREEMENT ......................................................................................................... 13 3.10 ACKNOWLEDGEMENT OF INSURANCE ......................................................................................................... 13 3.11 ADDENDUM ACKNOWLEDGEMENT ............................................................................................................ 14 3.13 PARTICIPATION CLAUSE ................................................................................................................................. 14 3.14 SIGNATURE OF AUTHORITY ............................................................................................................................ 14 ATTACHMENT 3, PAGE 5 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 3.15 COMPANY REFERENCES ................................................................................................................................. 14 3.16 LINE ITEM PRICING ....................................................................................................................................... 15 4.SCOPE OF WORK ........................................................................................................................................... 15 4.1 GENERAL SCOPE OF WORK ...................................................................................................................... 15 4.2 CERTIFICATION & CONTRACTOR'S LICENSE ................................................................................................. 16 4.3 BONDS ................................................................................................................................................. 16 4.4 SUPERVISION & STAFF ............................................................................................................................ 17 4.5 PREVAILING WAGE ................................................................................................................................. 17 4.6 APPRENTICESHIP EMPLOYMENT ................................................................................................................ 18 4.7 COMMUNICATIONS ................................................................................................................................ 18 4.8 PARKING OF CONTRACTOR'S VEHICLES ....................................................................................................... 19 4.9 NON-RESPONSIVENESS OF CONTRACTOR .................................................................................................... 19 4.10 SCHEDULING OF WORK ........................................................................................................................... 19 4.11 UNDERGROUND SERVICE ALERT ................................................................................................................ 19 4.12 MEASUREMENT AND PAYMENT ................................................................................................................ 20 4.13 ESTIMATED QUANTITIES .......................................................................................................................... 20 4.14 WORK LISTS .......................................................................................................................................... 20 4.15 ELECTRONIC TREE INVENTORY AND WORK SHEETS ....................................................................................... 21 4.16 EXAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK ....................................................................... 22 4.17 WORK SITES .......................................................................................................................................... 22 4.18 DELETIONS ............................................................................................................................................ 22 4.19 CREW RENTAL ....................................................................................................................................... 22 4.20 EMERGENCY RESPONSE WORK SCHEDULE .................................................................................................. 23 4.21 SAFETY MEASURES ................................................................................................................................. 23 4.22 PRESERVATION OF PROPERTY ................................................................................................................... 23 4.23 PRESERVATION OF WILDLIFE .................................................................................................................... 24 4.24 QUALITY OF WORK ................................................................................................................................. 24 4.25 DISEASE CONTROL .................................................................................................................................. 24 4.26 REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY ........................................................................ 25 ATTACHMENT 3, PAGE 6 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 4.27 CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORM WATER POLLUTION PREVENTION ....................... 25 4.28 PERMITS ............................................................................................................................................... 25 4.29 WORK AREA TRAFFIC CONTROL. ............................................................................................................... 25 4.29.1 TRAFFIC CONTROL PERMIT ....................................................................................................................... 25 4.29.2 SIGNS, BARRICADES, AND DELINEATORS .................................................................................................... 25 4.29.3 TRAINING ............................................................................................................................................. 26 4.30 PRUNING -GENERAL REQUIREMENTS ....................................................................................................... 26 4.31 PRUNING -WORK TYPE DESCRIPTIONS ..................................................................................................... 27 4.32 SELECTIVE PRUNING ............................................................................................................................... 28 4.35 STAKING ONLY ...................................................................................................................................... 30 4.36 STAKE REMOVAL .................................................................................................................................... 30 4.37 REMOVAL OF BRUSH AND DEBRIS ............................................................................................................. 31 4.38 TREE WATERING .................................................................................................................................... 31 4.39 ARBO RIST SERVICES ................................................................................................................................ 31 4.40 MILLING ............................................................................................................................................... 31 5.EVALUATION AND VENDOR SELECTION PROCESS ...................................................................................... 31 5.1 INITIAL SCREENING ................................................................................................................................. 31 5.2 EVALUATION ACTIVITIES .......................................................................................................................... 32 5.3 COST EVALUATION ................................................................................................................................. 33 5.5 DEMONSTRATIONS/ INTERVIEWS ...................................................................................................................... 33 5.6 FINANCIAL DOCUMENTATION ........................................................................................................................... 33 5.7 BEST AND FINAL OFFER ................................................................................................................................... 34 5.8 VENDOR SELECTION ........................................................................................................................................ 34 5.9 LETTER OF INTENT TO AWARD .......................................................................................................................... 34 "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT .......... 35 "EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY ................................................. 36 "EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED ............................................................................................. 37 "EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT ................................................................................................. 38 "EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM ................................................................... 39 ATTACHMENT 3, PAGE 7 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT F" PARTICIPATION CLAUSE ................................................................................................................. .40 "EXHIBIT G" SIGNATURE OF AUTHORITY ........................................................................................................... .41 "EXHIBIT H" REFERENCES WORKSHEET ............................................................................................................. .42 ATTACHMENT 3, PAGE 8 OF 127 1.OVERVIEW 1.1 GENERAL BACKGROUND City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services The City of Rancho Cucamonga (hereinafter "City") is inviting qualified Vendors to submit a proposal response for Citywide Tree Maintenance Services in accordance with the minimum Scope of Services indicated herein. Vendors wishing to participate in the RFP solicitation must be registered as a Vendor on the City Vendor List. Vendor registration can be accomplished by visiting the City website at www.Cityofrc.us. Only those responses received from registered Vendors will be accepted. Responses must be submitted by the named Vendor that has downloaded the RFP; this information is indicated in the bid system and provides the ability to tabulate the responses in accordance to the named Vendors. Submitting a response under a Vendor name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further consideration. 1.2 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors. Schedule of Events Event Description Date & Time Post RFP May 29, 2019 Questions Due June 19, 2019 Addendum Issued June 27,2019 RFP Response Due Date July 24, 2019 RFP Evaluation Period TBD Vendor Interviews/ Presentation TBD Best and Final Offer (BAFO) TBD Letter of Intent to Award TBD Contract Award Date TBD (The City reserves the right to change schedule of events without prior notice or responsibility to Vendor.) ATTACHMENT 3, PAGE 9 OF 127 1.3 DISCREPANCIES OR OMISSIONS City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. No responsibility will be accepted for oral instructions. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. 1.4 CONTINGENCIES This RFP should not be considered as a Contract to purchase goods or services but is a Request for Proposal in accordance with the Terms and Conditions herein and will not necessarily give rise to a Contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of a Contract based on the RFP response(s) that are pursued should the City decide to do so. Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested. If only one RFP response is received, the City reserves the right to reject the response and re-bid the RFP. Any Scope of Services, Contingencies, Special Instruction and/or Terms and Conditions applicable to this RFP and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order (the "Effective Date"), and shall remain in full force and effect until sixty {60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties. 1.5 QUESTIONS AND CLARIFICATIONS All questions or clarification requests must be submitted directly through the City's bid system on or before XXXXX, 201X by XXXXXXX. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City's bid system in accordance with the above "Schedule of Events". From the issuance date of this RFP until a Vendor is awarded, Vendors are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the designated representative of the City of Rancho Cucamonga. 1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to the RFP solicitation will become the property of the City and will be returned only at the City's option and at the expense of the Vendor submitting the RFP response. A copy of the RFP response will be retained for official files and become a public record. Any material that a Vendor considers ATTACHMENT 3, PAGE 10 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services as confidential but does not meet the disclosure exemption requirements of the California Public Records Act should not be included in the Vendor's RFP response as it may be made available to the public. If a Vendor's RFP response contains material noted or marked as confidential and/or proprietary that, in the City's sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed pursuant to a written request for public documents. If the City does not consider such material to be exempt from disclosure, the material may be made available to the public, regardless of the notation or markings. If a Vendor is unsure if its confidential and/or proprietary material meets disclosure exemption requirements, then it should not include such information in its RFP response because such information may be disclosed to the public. 1.7 KNOWLEDGE OF REQUIREMENTS The Vendor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or instructions will be at the Vendor's sole risk. Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to perspective Vendors by way of addenda to the City's website; however, it is the Vendor's responsibility to ascertain that the RFP response includes all addenda issued prior to the RFP due date. 1.8 RESERVATION OF RIGHTS The issuance of this RFP does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to: •Waive or correct any defect or informality in any response, RFP, or RFP procedure. •Reject any or all RFPs. •Reissue a Request for RFPs. •Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the RFPs. •The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest RFP response. ATTACHMENT 3, PAGE 11 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services •The City reserves the right to conduct pre-award discussions and/or pre-Contract negotiations with any or all responsive and responsible Vendors who submit RFP responses. •Procure any materials, equipment or services specified in this RFP by any other means. •Determine that no project will be pursued. •The City reserves the right to inspect the Vendor's place of business prior to award or at any time during the contract term or any extension thereof, to determine the Vendor's capabilities and qualifications. 1.9 CALIFORNIA'S PUBLIC RECORDS ACT The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section 6253. (a) Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary. Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFP are subject to California's Public Records Act. The City's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253. Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so. 2.MINIMUM REQUIREMENTS 2.1 BUSINESS LICENSE The selected Vendor awarded a Contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required under this RFP and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract. ATTACHMENT 3, PAGE 12 OF 127 2.2 PREVAILING WAGES City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Where labor is required for public work as a part of any requirement covered by this RFP, pursuant to the provisions of the Labor Code of the State of California, Vendor(s) shall pay no less than those minimum wages. 2.3 REPRESENTATIVES Should the awarded Vendor require the services of a third-party to complete the Scope of Services indicated in this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its right, title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded Vendor or under the awarded Vendor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services. The awarded Vendor shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Vendor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services. In case of default by the Vendor, the City may take the following actions which shall include but not be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by the City shall be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Vendors for delivery, which do not meet specifications, will be for the account of the Vendor. City Representative: For the purposes of this Agreement, the contract administrator and City's representative shall be ________ � or such other person as designated in writing by City ("City's Representative"). It shall be the Vendor's responsibility to assure that City's Representative is kept informed of the progress of the performance of the services, and the Vendor shall refer any decisions that must be made by City to City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. Vendor Representative: ATTACHMENT 3, PAGE 13 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services For the purposes of this Agreement, _______________ is hereby designated as the representative of the successful Vendor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Vendor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Vendor's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Vendor's Representative shall be responsible during the term of this Agreement for directing all activities of Vendor and devoting enough time to personally supervise the services hereunder. The successful Vendor may not change the Vendor's Representative without the prior written approval of City's Representative. 2.4 EMPLOYEE CONDUCT All Vendor personnel must observe all City regulations in effect at the location where the Services are being conducted. While on City property, the Vendor's personnel shall be subject to oversight by City staff. Under no circumstances shall the Vendor's or Vendor's sub-contractor personnel be deemed as employees of the City. Vendor or Vendor's subcontractor personnel shall not represent themselves to be employees of the City. Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City, or any other City employees. The Vendor's personnel shall be required to work in a pleasant and professional manner with City employees, outside Vendors and the public. Nothing contained in this RFP shall be construed as granting the Vendor the sole right to supply personal or contractual services required by the City or without the proper City approval and the issuance of a Purchase Order. 3.RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and evaluate RFP responses fairly and completely Vendors must comply with the format and submission requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction will deem said RFP response as non-responsive and will not receive further consideration in the evaluation process. If only one RFP response is received, the City reserves the right to discard the response, re-bid or proceed with an RFP review and negotiations. RFP submittals are due on the due date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids; no paper RFPs will be accepted. RFP responses must include the following information and in the exact order and format as shown. 3.1 COVER LETTER/ INTRODUCTION ATTACHMENT 3, PAGE 14 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services RFP responses must include the complete name and address of Vendor and the name, mailing address, and telephone number of the contact person regarding the RFP response. A signature by an authorized representative must be included on each RFP response. Said signature will be considered confirmation of the Vendors ability and willingness to comply with all provisions stated herein. 3.2 TABLE OF CONTENTS The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by section reference numbers. Each section of the RFP response will be separated by a title page at the beginning of each section. 3.3 EXECUTIVE SUMMARY The Executive Summary shall condense and highlight the contents of the Vendor's RFP response to provide the Evaluation Committee with a broad understanding of the Vendor's approach, Proposal, experience and staffing. 3.4 EXPERIENCE The Vendor shall provide a concise statement demonstrating the Vendor's Proposal, experience, expertise and capability to perform the requirements of this RFP. Provide a brief history of your company, including; •The number of years in business, •The firms service commitment to customers, •If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. •State whether your firm is an individual proprietorship, partnership, corporation, or private nonprofit firm, and the date your company was formed or incorporated.3.5 THIRD-PARTY/ SUBCONTRACTORS If the Vendor intends to subcontract, a detailed list of any sub-contractors, partners, or third-party Vendors who will be involved in the implementation of the proposed services including but not limited to: •Description of the Vendor's experience with each of the proposed subcontractors, •Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this RFP, •Describe the specific role of each.3.6 STAFF BIOGRAPHIES ATTACHMENT 3, PAGE 15 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Submit the resumes of the individuals who will be performing the services for the City. Resumes shall be formatted in the following order: •Position with the Company, •Length of time with the Company, •Licenses, registrations and certifications as required by law to perform the Scope of Work described herein, •Educational background, •Role in the Project, •Experience with the minimum requirements stated herein, •Work history on similar or like projects with the other municipalities.3.7 PROPOSAL RESPONSE Under this section Vendors shall provide a full, detailed response to the City's Scope of Services listed herein. Vendors should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability and qualifications to complete the services needed. 3.8 NON-DISCLOSURE CONFLICT OF INTEREST Specify any possible conflicts of interest with your current clients or staff members and the City. A signed "Exhibit A, Conflict of Interest and Non-Disclosure Agreement" included herein must be submitted under this section. 3.9 PROFESSIONAL SERVICE AGREEMENT In addition to the acceptance of the City's Terms and Conditions, the successful Vendor will be required to enter into a Professional Services Agreement ("PSA") with the City of Rancho Cucamonga, a "Sample" of which is attached in the City's bid system for review. All requirements of said PSA must be completed by the successful Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this RFP, Vendor will be deemed to have agreed to each clause unless otherwise indicated in "Exhibit B, Professional Services Agreement Exceptions Summary" and the City agrees to either accept the objection or deviation or change the PSA language in writing. Failure to raise any objections at the time of this RFP response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary shall be included under this section of the RFP response. 3.10 ACKNOWLEDGEMENT OF INSURANCE Vendors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of "Exhibit C, Acknowledgement of Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified", which must be ATTACHMENT 3, PAGE 16 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services submitted with the Bid under the Insurance tab. The awarded Vendor will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Vendor, will not be accepted. 3.11 ADDENDUM ACKNOWLEDGEMENT The Vendor shall hereby acknowledge they have received all posted Addendums, if any. It is the Vendor's responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of any Addendums by way of signature on "Exhibit D, Addendum Acknowledgement" and must be included under this section of the RFP response. 3.12 DEBARMENT AND SUSPENSION Vendors must verify by way of signature to "Exhibit E, Vendor Certification Form" that bidding Vendors must not be listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be included under this section of the RFP response. 3.13 PARTICIPATION CLAUSE Vendors shall provide a completed "Exhibit F, Participation Clause", must be included with the Vendors RFP response. This will indicate a Vendors agreement to or not to allow other entities to utilize the RFP response and awarded contract as a piggyback option. 3.14 SIGNATURE OF AUTHORITY "Exhibit G", Signature of Authority must be included with the Vendor RFP response. Unsigned RFP responses will not be accepted. The Signature of Authority declares that the Vendor has carefully examined the instruction indicated herein including all terms and condition and specifications, and hereby proposes and agrees, if the Vendors RFP response is accepted, Vendor agrees to furnish all material in accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts set forth in the Vendors RFP response. 3.15 COMPANY REFERENCES Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed within the past three (3) years. ATTACHMENT 3, PAGE 17 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "Exhibit H, Reference Worksheet", must be complete and uploaded into the Planet Bid system under the "Response Type" section identified as "Exhibit H". While the Reference Worksheet accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the "Response Type" section in Planet Bids. 3.16 LINE ITEM PRICING Line item pricing for this RFP must be provided directly in the Planet Bids system under the "Line Items" tab. This pricing is not an estimate and is firm fixed price for each item listed. Vendors pricing quotes outside of the pricing listed in Planet Bids under the "Line Items" tab will not be accepted or considered for award. Any additional cost required should be noted in the additional cost line item and a summary of the cost provided in the notes section of the line item. While Line item pricing accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the "Line Item" tab in Planet Bids. The City will not be obligated to any estimated pricing or pricing not identified in the "Line Item" tab in Planet Bids. Failure to provide the required Line Item pricing in the required format will cause Vendors RFP response to be considered as non-responsive and be eliminated from proceeding any further in the process. Any questions or clarifications regarding how to correctly submit Line Item pricing should be submitted by the "Questions Due" date and time indicated in the schedule of events. 4.SCOPE OF WORK 4.1 GENERAL SCOPE OF WORK The scope of work is complete, continuous, consistent and safe tree maintenance of a variety of species throughout the City. Tree maintenance may consist of pruning, removals, stump grinding, planting, staking, pest control, fertilizing, watering, emergency response, arborist services, inventory and banner hanging work. The contractor shall provide all equipment, labor and materials necessary for performing tree maintenance according to the specifications in this agreement. The equipment shall be clean and well-maintained, of the latest and most efficient design. Maintenance personnel shall be uniformed professional and well trained. Selective pruning shall be employed always based solely on the standards prescribed by the International Society of Arboriculture and according to the ANSI A300 pruning standards. The intent and purpose of this agreement is to provide a level of tree maintenance to the areas such that each will present a safe, pleasing, and desirable appearance always within the limitations of the contracted service requirements. The contractor agrees to maintain all the designated areas covered by this Agreement at such levels. The Public Works Services Director, or his designated representative, shall be the sole judge as to the adequacy and quality of the tree maintenance. ATTACHMENT 3, PAGE 18 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services The work shall be done in accordance with "The 'Green Book' Standard Specifications for Public Works Construction" 2018 edition including subsequent amendments, supplements and/or additions. Copies are available from the publisher, Building News, Incorporated, 1612 So. Clementine Street, Anaheim, California, 92802, telephone (714) 517-0970. Where the Public Works Services Director is mentioned in these Special Provisions, it shall be noted that his designated representative may act in his behalf regarding administration of this agreement. The City currently has several existing Landscape contracts which include some level of tree services which, will continue under those contracts. This RFP is for scope of services outside of those contracts that the City already has in place. The term "tree" is used about both woody trees and palms in the language of this agreement, unless otherwise specified. 4.2 CERTIFICATION & CONTRACTOR'S LICENSE The Contractor must hold a valid Arborist Certificate issued by the International Society of Arboriculture (ISA) and shall be available for consultation. The on-site working supervisor must hold, at minimum, a valid Tree Worker Certificate issued by the ISA. In the absence of the on-site working supervisor, there shall be a minimum of one (1) Certified Tree Worker on the job always. A photocopy of all certifications must be provided to the Public Works Services Director or designated representative. Contractor shall possess all contractor's licenses, in form and class as required by all applicable laws with respect to all of the work to be performed under this contract; including, but not limited to, a Class C-27 (Landscape Contractor), or Class C-61/D-49 (Tree Service Contractor) and Class C-31 (Construction Zone Traffic Control Contractor) in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000, et. seq.) and rules and regulations adopted pursuant thereto at the time this contract is awarded. Contractor shall possess a Wildlife Awareness Certification and provide documents to the Public Works Services Director confirming certification and yearly training. 4.3 BONDS If a contract is awarded, the Contractor shall furnish a good and sufficient surety bond issued by a surety company authorized to do business in the State of California in the sum equal to 100% of the total award, conditioned for the Faithful Performance by the Contractor of all covenants, stipulations any agreements ATTACHMENT 3, PAGE 19 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services contained in said contract; in addition, the Contractor shall furnish a Labor and Materials Bond in a sum equal to 100% of the contract price, as required by the provisions of Section 9554 of the California Civil Code. 4.4 SUPERVISION & STAFF The contractor shall assign a supervisor to be on site each working day, working regular working hours, for the duration of this contract. The contractor and his staff shall have skills, expertise, and experience in arboriculture; including pest control, soils, fertilizers and plant identification. The supervisor must be fluent in the English language. The supervisor shall be thoroughly knowledgeable of the General and Special Provisions of this contract. The contractor shall have on staff a full-time Arborist certified by the International Society of Arboriculture available to perform tree evaluations and risk assessment reports as directed by the Public Works Services Director. (See 4.2for an expanded description of responsibilities.) 4.5 PREVAILING WAGE Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and are available to any interested party on request. The Contractor shall post a copy of said determinations at the jobsite. Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to City, not more than two hundred dollars ($200.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. This contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations. For all new contracts awarded on or after April 1, 2015, the contractors and subcontractors shall furnish electronic certified payroll records to the Labor Commissioner. Each Contractor or Subcontractor shall preserve his weekly payroll records for a period of three (3) years. The payroll records shall set out accurately and completely the name, address, social security number, occupational ATTACHMENT 3, PAGE 20 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services classification, and hourly wage rate of each employee, hours worked by him during the payroll period, and full weekly wages earned by him, any deductions made from such weekly wages, and the actual weekly wages paid to him. Such payroll records shall be made available always for inspection by the City or its authorized representatives. 4.6 APPRENTICESHIP EMPLOYMENT In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Section 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticelike occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: (a)When unemployment around coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or (b)When the number of apprentices in training in the area exceeds a ratio of one to five, or (c)When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or (d)When the Contractor provides evidence that he employs registered apprentices on all his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticelike trade on such contracts and if other contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. 4.7 COMMUNICATIONS ATTACHMENT 3, PAGE 21 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services The Contractor shall provide a cellular telephone to each supervisor. Each supervisor shall carry the telephone on his/her person always during the workday for communication with the City representative. Each supervisor shall be on call 24 hours per day for emergencies within the contract areas. 4.8 PARKING OF CONTRACTOR'S VEHICLES No overnight parking of vehicles will be permitted on City streets or at City facilities. The contractor may park his vehicle legally on his owned property within the City. The contractor may also park his vehicles legally on leased or rented property. All City of Rancho Cucamonga Municipal Code requirements shall be adhered to when parking and storing vehicles on owned, leased or rented property within the City. 4.9 NON-RESPONSIVENESS OF CONTRACTOR Failure of the Contractor or the supervisors to respond immediately (within 1 hour) to the telephone notification by the Public Works Services Director of an emergency condition, or failure of the Contractor to respond within two days of written notification by the Public Works Services Director or his representative, shall give the Public Works Services Director the right to cause necessary work to be performed by City crews, or other contractors and any costs incurred in so doing shall be deducted from the payment for the month in which the work was performed. 4.10 SCHEDULING OF WORK The Contractor shall accomplish all normal work required under this contract between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday. The Public Works Services Director may grant, on an individual basis, permission to perform contract maintenance at other hours. No maintenance functions that generate excess noise, which would cause annoyance to residents of the area, shall be commenced before 8:00 a.m. While working for the City of Rancho Cucamonga, during normal business hours, the Contractor's work force shall not be impeded for performing work in another City, or for private venture, without permission from the Public Works Services Director. It is also unacceptable for the Contractor to carry out inspections, bid proposals and work estimates that are not associated with the City of Rancho Cucamonga, without permission from the Public Works Services Director. 4.11 UNDERGROUND SERVICE ALERT The Contractor shall comply with the requirements of Assembly Bill 73. The law states that, " ... every person planning to conduct any excavation is required to contract a regional notification center at least 2 working days prior to excavation ... " Assembly Bill 73 defines excavation as, "any operation in which earth, rock, or other material in the ground is moved, removed, or otherwise displaced by means of tools, equipment, or explosives in any of the following ways: grading, trenching, digging, ditching, drilling, auguring, tunneling, scraping, cable ATTACHMENT 3, PAGE 22 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services or pipe lowing and driving, or any other way." The Contractor shall assume all liability incurred from any type of excavation performed at the worksite. 4.12 MEASUREMENT AND PAYMENT (a)The Contractor will be paid within thirty days of invoice submittal based upon the schedule of unit cost and lump sum amounts. The invoice shall include the appropriate fund number and purchase order number for this contract. (b)The quantity invoiced and paid shall be reflective of the total tree count, unit costs, and lump sum amounts shown on the work list. (c)The price for Grid Pruning shall be based on the number of trees pruned and the flat rate unit price listed on the cost proposal. (d)Unit costs for work performed by service request during regular working hours shall be based on the unit prices listed in the cost proposal. (e)Work performed by service request outside regular working hours or work for which no unit cost is given shall be paid at the hourly rate(s) listed on the cost proposal. Payment will be made only for productive time on the jobsite. No allowance will be made for mobilization of crews, materials and equipment to the jobsite. (f)The size of all woody trees shall be determined by measuring the DBH. This is the diameter of the trunk at breast height, located four and one-half (4.5) feet above the base of the trunk. For multi­ trunk trees. Or trees that branch below four and one-half feet, the diameter of the largest trunk at four and one-half feet above base shall be used to determine the size. (g)Height shall be used to determine the size of the palms; and is measures from the base of the trunk to the bud initiation zone. 4.13 ESTIMATED QUANTITIES The quantities listed on the "Line Items" tab in Planet Bids are approximate, being given as a basis for the comparison of bids only, and the City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work, or to omit any portion of the work, as may be deemed advisable or necessary by the City. 4.14 WORK LISTS (a)Grid Pruning -The Public Works Services Director will identify pruning locations by highlighting the corresponding streets on the map, which will be provided to the Contractor, along with a specific pruning assignment such as full trim, clean, raise, or palm trimming. The Contractor shall document all work onto a City Contractor Work List (Appendix B); and record the location, species, size, work type, quantity, unit costs and lump sum amounts for each tree trimmed. The price paid for grid pruning shall be as specified in Section 4.12((). ATTACHMENT 3, PAGE 23 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services (b)Removals and Plantings -The Public Works Services Director will provide a work list consisting of location, tree species, size, work type, quantity, unit costs and lump sum amounts. (c)Inspection -The Contractor shall notify the Public Works Services Director upon completion of each work list and shall not process any work list for invoicing until all sites on the list have been inspected by the Public Works Services Director. Also, daily, or as required. The Contractor or his supervisor may walk the project with the Public Works Services Director for determining compliance with the specifications or to discuss required work. Any tree(s), which in the opinion of the Public Works Services Director have not been pruned, removed or planted according to the conditions of the specifications set forth herein shall be brought to the attention of the Contractor and, if not corrected, payment to the Contractor will not be made until the condition is corrected. (d)Service Requests and Location Lists -The Contractor could be given additional service requests and location lists each day, in addition to the weekly or grid schedule list. This work will be considered as normal work and not subject to emergency work cost or crew rental costs. 4.15 ELECTRONIC TREE INVENTORY AND WORK SHEETS All trees that are in the tract, in which the Contractor is working, shall be recorded onto a City Tree Inventory Sheet (Appendix C) and entered into the City's Electronic Tree Inventory System; and upon completion, given to the Public Works Services Director along with the work list. Each field on the inventory sheet should be filled in as follows: (a)Right of Way -This is the public right of way (and/or tree maintenance easement) as recorded in the development plans. The measurement will be the width of the parkway, or in areas in which there is no parkway, the designated footage beginning from the curb face. (b)Address -Consists of the house number and complete street name. If the tree is on the side of a corner house, the name of the intersecting street shall be included. (c)Site -Counted sequentially from north to south and from west to east. Trees in front of the residence have an "F" designation; corner houses with trees on the side have a "S" designation. (d)Species -Including hybrids, varieties and cultivars. (e)Diameter at Breast Height (DBH) -The measurement of the trunk diameter at 4.5 feet from the base, as described in section 4.12(f). Multi-trunk trees shall be recorded by using the DBH of the largest trunk followed by the letter M and the total amount of the trunks. For example, a multi- ATTACHMENT 3, PAGE 24 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services trunk tree having three trunks, with the largest trunk measuring twenty-four inches, would be written as ... 24M3. (f)Height -In trees, measured from base to uppermost branches. Height in palms shall be measured from base to lower portion of bud. (g)Spread -The horizontal measurement of the canopy, from end to end. (h)Condition -The contractor shall describe the tree's general condition by placing an X in either the good, fair, or poor column. The description should be based primarily on the level of decay that is present, important limbs that may be missing, the quality of branch attachments, any root issues that are detected. Overall balance should be observed also. Major concerns should be noted in the remark's column. (i)GPS (Global Positioning System)-The Contractor must be able to provide inventory information using the City's Electronic Tree Inventory Program. The Contractor must be able to input all services and details related to each tree, along with an accurate and current GPS point update. 4.16 EXAMINATION OF PLANS, SPECIFICATION, AND SITE OF WORK Bidders must satisfy themselves by personal examination of the work site, plans, specifications, and other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements and difficulties under which the work must be performed. No bidder shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the specifications, or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals. 4.17 WORK SITES Worksites include, but are not limited to, parkways, medians, greenbelts, tree easements, parks and other City facilities. 4.18 DELETIONS At the Public Works Services Director's option, any contract areas, work list or pruning map, or portion thereof, may be deleted or adjusted by notifying the Contractor in writing before work begins. 4.19 CREW RENTAL ATTACHMENT 3, PAGE 25 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services The standard crew is three (3) men, one (1) chipper truck, one (1) chipper, one (1) aerial tower and all necessary hand tools. The crew equipment can be modified to complete any type of misc. tasks including special projects that may consist of extraordinary work. 4.20 EMERGENCY RESPONSE WORK SCHEDULE Emergency response work may be required to mitigate safety hazards outside of normal working hours. (a)Emergency response work will not be performed without prior approval by the Public Work Services Director unless a condition exists wherein it appears there is a danger of injury to persons or property. (b)Payment of emergency response work shall be in accordance with the hourly rates and unit prices in the Emergency Response Work Schedule. (c)The City reserves the right to cause any emergency response work deemed necessary by the Public Works Services Director to be performed by the City crews, other contractors, or day labor, at no cost to the Contractor. (d)Emergency response work is work performed after normal working hours or anytime during a 24- hour period that the Public Works Services Director deems an emergency. Emergency response work does not include service requests and location lists assigned during normal working hours (7 a.m. to 4 p.m. Monday through Friday, not including Holidays) (e)Emergency Response and Crew Rental rates begin when the crew arrives on site and begins work, and end at the completion of the work requested by the City. Portal to Portal pay is not allowed. 4.21 SAFETY MEASURES (a)The Contractor shall obey and adhere to Cal OSHA requirements for worker safety, and ANSI Z133.1 Safety Requirements. (b)Any person working in proximity to electrical conductors shall be properly trained in electrical hazard recognition and avoidance, and possess the appropriate qualifications required by the State of California. (c)Any dead tree, tree with excessive decay, or tree with a substantial defect such as a split, crack, or unstable root system, shall be reported immediately to the Public Works Services Director. (d)The Contractor shall postpone any tree maintenance activity wherein a vehicle is in proximity and such activity has the likelihood of causing damage to vehicle. In such instances, it is the responsibility of the Contractor to immediately notify the vehicle owner and request to have the vehicle moved to a safe location. Any abandoned vehicle shall be reported to the Rancho Cucamonga Police Dept. 4.22 PRESERVATION OF PROPERTY ATTACHMENT 3, PAGE 26 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services (a)The Contractor shall carefully protect from damage all trees, shrubs, ground covers, turf irrigation, water service, fences, sidewalk, buildings, automobiles, street lights, street signs, or any other facilities located on or adjacent to the job site. (b)Should any direct or indirect damage or injury result to any public or private property by or because of any act, omission, neglect or misconduct in the execution of work, on the part of the Contractor or the Contractor's employees, such property shall be restored by the Contractor, to a condition equivalent to that existing before damage occurred. (c)The Contractor shall be responsible for the complete removal and replacement of trees lost due to the Contractor's faulty maintenance or negligence, as determined by the Public Works Services Director. Replacement shall be made by the Contractor in the kind and size of trees as determined by the Public Works Services Director. Where there is a difference in value between the trees lost and the replacement of trees, this difference will be deducted from the contract payment. In all cases, the value of the trees lost will be determined by the Public Works Services Director, using the latest Council of Tree and Landscape Appraisers -Guide for Plant Appraisal. 4.23 PRESERVATION OF WILDLIFE Reasonable efforts shall be taken to protect and preserve the nests, or nesting cavities, of beneficial birds and other beneficial animals, unless in-so doing would create a hazardous condition. 4.24 QUALITY OF WORK The Contractor shall be committed to retaining the value of all trees in his care, and at no time under this contract agreement shall the Contractor decrease the value of any tree without written authorization from the Public Works Services Director. The Contractor shall be skilled in arboriculture and have the expertise necessary to perform all duties to the highest standard, as required in this agreement. The Public Works Services Director shall be the sole judge as to the adequacy and quality of maintenance. 4.25 DISEASE CONTROL Any monocot or dicot species that is known to transmit an infectious disease prevalent in the landscape shall be pruned with handsaws, pole saws or reciprocating saws only. Prior to pruning, all saw blades must be sterilized by a ten (10) minute immersion in a bucket of water containing twenty-five (25) percent chlorine bleach. A fresh solution shall be mixed daily. Each tree shall be pruned utilizing a blade that has been sterilized in this fashion, thereby preventing tree-to-tree disease transmission via the saw blade. After a tree has been pruned, the saw blade shall not be utilized again until it has been sterilized by the ten (10) minute immersion method described above. ATTACHMENT 3, PAGE 27 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services 4.26 REPLACEMENT OF LANDSCAPE MATERIALS & CITY PROPERTY The Contractor shall be responsible for replacement of City property, private property and any other items deemed necessary due to contractor negligence. 4.27 CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORM WATER POLLUTION PREVENTION State and Federal guidelines for storm water pollution prevention are known as Best Management Practices (BM P's). These practices will help reduce groundwater contamination and pollution to our wetlands, beaches, and coastlines. Since Landscaping can and does contribute to storm water pollution, BMP guidelines taken from the California Storm Water Quality Association's Handbook are provided for the Contractor's reference. In addition, these BM P's shall be reviewed with any new employee before he begins work in the field, and with all crews on at least an annual basis. (See Appendix D) 4.28 PERMITS Prior to the start of any work, the Contractor shall obtain the applicable City permits and plan for City inspections. The City will issue the permits at no charge to the Contractor. The Contractor and all subcontractors shall each obtain a City business license and shall be licensed in accordance with State Business and Professions Code. The Contractor shall also obtain all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity. 4.29 WORK AREA TRAFFIC CONTROL 4.29.1 TRAFFIC CONTROL PERMIT The Contractor shall prepare a permit application for street closure and shall attach two copies of the proposed traffic control signing, barricading and/or detour routing. The permit application and accompanying attachments shall be reviewed by the City Traffic Engineer. Upon the Traffic Engineer's approval, a no-fee Street Closure Permit shall be issued. No Street Closure, Lane Closure, Detour or other work requiring traffic control shall commence prior to issuance of said permit. 4.29.2 SIGNS, BARRICADES, AND DELINEATORS The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the current California Joint Utility Traffic Control Manual (CJUTCM) published by the California Inter-Utility Coordinating Committee, the Work Area Traffic Control Handbook (WATCH) and the current Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones unless otherwise approved by the Engineer. During adverse weather or unusual traffic or working conditions additional traffic devices shall be placed as directed by the Engineer. ATTACHMENT 3, PAGE 28 OF 127 4.29.3 TRAINING City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Upon award of the contract and before work can begin within the public right-of-way, the contractor shall provide written proof of work zone safety training of all supervisory staff. The contractor will be responsible for all work zone safety inspections and regular training of all staff setting up any traffic control. 4.30 PRUNING -GENERAL REQUIREMENTS (a)Pruning shall be in strict accordance with all standards and methods as prescribed by the International Society of Arboriculture (Appendix A). (b)The Contractor shall prune to retain the natural structure of each tree species, unless otherwise directed by the Public Works Services Director, and have the knowledge and ability to determine each tree species response to pruning. Pruning patterns shall be consistent so that visual continuity is maintained, and the value of all City trees pruned is increased. (c)The use of chain saws shall be restricted to those cuts that cannot be made with hydraulic, pneumatic, or manually operated lopping shears. All blades, chains and other cutting devices shall be kept sharpened, to make a clean final cut, with the bark intact and free from stripping or shredding. Wound dressings are not permitted. (d)Pruning cuts shall be made carefully and at the proper location; this will be back to the parent branch or trunk, just to the outside of the branch collar and branch bark ridge. (e)Branch cuts shall be kept as small as possible to prevent excessive decay. No live branch greater than eight (8) inches in diameter (measured at the base of the branch) shall be removed without authorization from the Public Works Services Director, unless said branch is weakly attached or has other significant defect. (f)Limbs, measuring two (2) inches or greater in diameter, shall be removed using the three-cut method (Appendix A). (g)When pruning mature trees, no more than twenty-five (25) percent of the leaf-bearing canopy should be removed. Live Oaks are limited to ten (10) percent. (h)When reducing the length of a limb back to a lateral branch, the lateral should be at least one­ third the diameter of the portion removed. (i)Young trees shall be pruned primarily to improve structure (Appendix A). (j)Private trees encroaching upon a City sidewalk or street, and are not providing proper height clearance requirements, shall be raised on the street-side only to mitigate nuisance or hazard. The cost shall be adjusted to one half that for complete raise. (k)The use of climbing spurs, gaffs, or any other climbing devise that causes puncture wounds is ATTACHMENT 3, PAGE 29 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services prohibited, except for aerial rescue efforts, or during removals. (I)The Contractor shall not prune any tree(s), which have been pruned by a resident or homeowner and have been trained, cut, or sheared in such a way to form a hedge, espalier, or picturesque shape, and have not been trained in the normal landscape shade tree standard of pruning. Such trees shall not be recorded on the work list. These trees are to be noted, and the Contractor shall inform the Public Works Services Director of them by address. (m)Any inappropriate piece of metal, wire, rubber, wood, or other material that is damaging the growing tissue of a tree or predisposes the tree to irreparable damage in the future, shall be removed. If it is determined that the material cannot be removed without further damage to the growing tissue of the tree, it shall not be removed, but necessary actions shall be taken to reduce the impact of this material to the tree by cutting out as much of the exposed surface of it as possible. (n)Vines that are entwined on the trunk or throughout the limb structure shall be removed with caution, avoiding injury to tree. 4.31 PRUNING -WORK TYPE DESCRIPTIONS The following four work type descriptions may be assigned to the Contractor. All general requirements for pruning, as described in section 514, shall be followed. (a)Grid Pruning -Grid pruning means routine tree pruning per pre-designated districts/grids on a scheduled cycle or any grouping of seven (7) or more trees near one another, within an approximate 200-yard radius, and shall be paid as grid pruning even when off the regularly scheduled district/grid plan. The price paid for grid pruning shall be as specified in Section 4.12((). (b)Full Pruning -The objective is to improve tree structure, reduce wind sail effect, allow for improved light penetration, provide proper clearances, and to remove dead or other undesirable limbs. Selective pruning shall be implemented; any or all pruning techniques shall be applied depending on the requirements of each tree. These include, structural pruning, crown cleaning, crown thinning, crown reduction, crown raise and crown restoration. (c)Crown Raise -In areas where raises are specified, no other type of pruning shall be done. A crown raise is removal of lower branches only, to provide proper height clearance. Fourteen and one­ half (14.5) feet clearance is required over streets, where applicable. Nine (9) feet clearance is required over parkways and sidewalks. Eleven (11) feet clearance is required over equestrian trails. To avoid destroying the natural structure of small trees, they shall not be raised to the afore- ATTACHMENT 3, PAGE 30 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services mentioned specifications. Instead, such trees shall be pruned to reduce the length of the obstructing limbs. (d)Crown Cleaning -In areas where cleaning is specified, no other type of pruning shall be done. Crown cleaning is the removal of dead, dying, diseased, broken and weakly attached branches. Crown cleaning shall also include crown raise, when needed to provide proper clearance. (e)Crown Reduction -In areas where height issues are specified, no other type of pruning shall be done. Crown reduction is used to reduce the height and/or spread of a tree. Thinning cuts are most effective in maintaining the structural integrity and natural form of a tree and in delaying the time when it will need to be pruned again. The lateral to which a branch or trunk is cut should be at least one-half the diameter of the cut to be made. (f)Palm Pruning -Palm fronds are to be removed so that a 90-degree angle is achieved. The angle shall be measured from the horizontal axis of the growing point base. All dead fronds, flower stalks and fruit stalks shall be removed and cut as close to their base as possible without damaging adjacent fronds or trunk tissue. Loose petioles from previous pruning operations shall be removed carefully. When pruning palms in the Phoenix genus it is imperative to sterilize all pruning equipment (as described in section 4.25 to avoid possible tree-to-tree transmission of the disease Fusarium oxysporum. 4.32 SELECTIVE PRUNING When performing any of the four pruning work types, mentioned in section 4.31, it is imperative to employ selective pruning to prevent over pruning. If any tree in an assigned area requires a lesser amount of pruning than what has been assigned, only that which is necessary will be performed. 4.33 TREE REMOVALS (a)All tree removal operations shall be in strict accordance with the methods prescribed by the International Society of Arboriculture. (b)Trees designated for removal by the Public Works Services Director will be marked with a DOT, using white paint, on the trunk, just above the root collar of the tree. If for any reason there is doubt ATTACHMENT 3, PAGE 31 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services regarding the trees(s) to be removed, the Public Works Services Director will be contacted before work commences. (c)Felling is permitted providing it can be safely achieved without endangering surrounding property and will not interfere with vehicular traffic. A tag line(s) shall be used to direct fall always. All bystanders shall be kept at a safe distance from the work site. (d)Trees too large to fell shall be removed in sections. Each section shall be cut into a size that can be handled easily and safely by one tree worker. If section is too heavy for one worker, it shall be rigged and lowered to the ground. The means of lowering shall be acceptable to the Public Works Services Director. (e)Stump grinding shall be incorporated with the removal of the tree and performed on the same day. The underground service alert regional notification center (Dig Alert) must be called prior to the start of the removal list, to allow enough time for each site to be marked before work begins. (f)The depth of stump grind shall be no less than eighteen (18) inches below lowest surface grade. The grind shall comprise the entire stump below soil surface and any uplifted portion of the soil caused by the root flare. Exposed roots, whether in the public right of way or private property, shall be traced and ground or chopped out to a depth of no less than eight (8) inches below the lowest surface grade. If irrigation is damaged it shall be repaired immediately. The site shall be backfilled with a mix of 60% soil and 40% of the remaining wood chips; then firmly tamped down to allow for as little settling as possible. All excess wood chips and soil shall be hauled away. When complete, the work site shall be level and at the original soil grade of the surrounding area. 4.34 TREE PLANTING AND STAKING (a)Trees purchased by the Contractor shall comply with the specifications set forth in the Standards for Purchasing Container-Grown Landscape Trees (Appendix E). (b)All trees shall be planted according to the Standards prescribed by the International Society of Arboriculture. The City standard drawing for tree planting shall be followed (Appendix F). (c)The Contractor shall follow the requirements in section 4.11, UNDERGROUND ALERT of this contract before the excavation of any tree-planting site. (d)Prior to planting, the natural root flare must be identified. Any soil that may be covering the root flare must be removed. The planting hole shall be dug to a size of two times the width of the root ball, leaving the bottom firm, to prevent the tree from settling. The container shall be removed carefully to prevent root or stem damage; the tree shall not be pulled by the stem. If the container does not come off easily, it shall be cut on one or more sides, from top to bottom, to allow its removal. Circling roots shall be separated and spread outward. Densely matted roots that cannot be teased apart shall be cut cleanly in two places. ATTACHMENT 3, PAGE 32 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services (e)The tree shall be lifted by the root ball only and carefully placed in the planting hole. The root ball shall be oriented so that the tree stands vertical, with the top of the root ball approximately one to two inches higher than the soil grade. Backfill shall be native soil only with no rocks greater than three inches diameter. Soil shall not be placed on top of the root ball. Displace air pockets in the backfill by moderately tamping with shovel handle and watering in. Check for settling and add backfill if necessary. To avoid compaction of the soil, do not tamp the backfill with excessive pressure or use broad, heavy objects. (f)Any tree that can stand upright without support and would be able to withstand prevailing winds along with yearly Santa Ana wind occurrences shall not be staked. (g)If upon determining a tree cannot support itself, two stakes of good quality treated lodge pole pine not exceeding eight feet in length and no more than two and one-half inches in diameter, shall be used. The stakes shall be placed in a northwest/ southeast configuration to give maximum support during heavy wind conditions and placed outside the root ball, avoiding any damage to roots. Stakes shall be pounded down until sufficiently stable. The top of the stakes interfering with branch structure shall be cut off below the lowest branch where the tree's growth habit permits. (h)Trees shall be tied to stakes using rubber cinch ties, thirty-two inches in length, attached by a method of a figure eight loop between the tree trunk and each stake. Ties shall be attached to stakes with galvanized nails driven into the stakes. A minimum of two ties shall be used, placed high enough on the trunk to support the crown. Additional ties shall be placed lower on the trunk if needed to straighten. Ties shall be taught enough to prevent trunk from rubbing against the stakes, but with a modest amount of slack to allow movement of the tree. Ties shall not be placed in branch crotches. (i)A plastic guard shall be placed loosely around the base of the trunk. (j)A watering basin shall be placed around the outer edge of the root ball in areas where run-off will occur. The basin shall be in the form of a tightly compacted soil berm, three inches in height. A watering basin is not required on turf or dense groundcover. 4.35 STAKING ONLY The Contractor shall stake any tree that is unable to stand upright on its own, whether the existing stakes have become loosened, damaged, incorrectly installed, or where the stakes are absent. This work shall be performed in any area where the contractor is pruning or where otherwise directed by the Public Works Services Director. All the standards shall be followed. 4.36 STAKE REMOVAL The Contractor shall remove stakes from trees that have achieved enough stability and grown to at least three (3)inches diameter at breast height (DBH). The stakes should be pulled completely out of the ground when possible; otherwise, the stakes shall be cut down below grade and backfilled with soil. ATTACHMENT 3, PAGE 33 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services All undamaged tree stakes that are suitable for re-use shall be returned to the City. The Contractor shall dispose of all damaged tree stakes. Stake removal shall be performed in any area where the contractor is pruning, and there shall be no extra charge incurred. 4.37 REMOVAL OF BRUSH AND DEBRIS The Contractor shall be responsible for the removal and disposal of all debris, i.e. wood, branches, brush, chippings, and any other material resulting from tree maintenance operations. (a)Contractor must comply with all state, county and local laws and ordinances applicable to and governing such disposal. (b)Disposal of all Eucalyptus wood infested with the larvae of the Eucalyptus Long Horned Borer shall follow the State of California Public Resources Code, Article 5, Section 4714.5. 4.38 TREE WATERING Watering is to be performed by a one-man crew with a water truck. Contractor shall include the pricing to water newly planted trees for the first year after initial planting. Watering will occur along various routes including landscape medians, parkways, parks, and City facilities. At the discretion of the Public Works Services Director, older trees will be included on a watering schedule. 4.39 ARBORIST SERVICES On occasion, the City requires tree evaluations including written reports. The Contractor shall provide an hourly rate for an Arborist that can respond to the City's request(s) for the preparation of detailed arborist reports, tree risk assessment reports, tree evaluations and site inspections. Reporting can be generated on as little as one tree to an entire urban forest population and is handled on a case-by-case basis. 4.40 MILLING On occasion, the City may request for some of the removed Urban Forest material be milled down for special projects. The Contractor shall provide a per foot milling cost of this material. Milling can be performed on or off site. 5.EVALUATION AND VENDOR SELECTION PROCESS 5.1 INITIAL SCREENING ATTACHMENT 3, PAGE 34 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those RFP responses initially determined to be compliant by meeting the RFP requirement as indicated herein will proceed to the next phase of the evaluation process. 5.2 EVALUATION ACTIVITIES Compliant RFP responses proceeding to the next phase of the evaluation process are then evaluated by an Evaluation Committee. The RFP submittals are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score. The following criteria have been assigned percentages that the criteria will be scored against, based upon but not limited to the following evaluation criteria factors: Criteria Criteria Description Assigned Percentage Vendor Experience 15% Quality of proposed services or goods 15% Extent to which the Vendor's services or goods meet the City's needs 20% Cost 25% Employee Training 5% •Safety Training•Customer Service Training Corporate Capability: 5% •Qualifications of staff•Licensing required to perform various tree maintenance services Services Offered to the City: 5% •Proposed program•Detailed list of services•Ability to provide services Equipment Evaluation 5% •List of Equipment•Aerial device certification ATTACHMENT 3, PAGE 35 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Information Management •Method for completing and updating the City's tree inventory program •Backup inventory software provided to the City •Technical support for all software and data management 5.3 COST EVALUATION Cost Proposals are evaluated and scored based on the following calculations; 5% Score= Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10) The score is then added to the spreadsheet criteria scores. 5.4 REFERENCE CHECKS If determined to be required reference checks are conducted by the Procurement Division and the requesting department may or may not be present during the process. The reference checks may be conducted by phone with the information being scribed or conducted by a written form, submitted to the Vendor's reference contact. Reference contacts will be asked several predetermined questions for response and to provide a score from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with the criteria scores. It is imperative that Vendors provide up to date and accurate information regarding contact information for reference checks. All scores are then tabulated into the final Vendor ranking. Evaluators do not see the Vendor References or pricing line items. The proposed pricing is evaluated by the Procurement Division during the initial review of the RFP response, only to ensure that the proposed cost is not over the City's budgeted amount or Not-to-Exceed amount for the project. 5.5 DEMONSTRATIONS/ INTERVIEWS Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors will be provided an opportunity to interview and conduct a demonstration or presentation to further expand on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as stated within the RFP. 5.6 FINANCIAL DOCUMENTATION Vendors that proceed to the short-list may be required to submit financial documentation as proof of its firm's financial stability and strength. A financial review will be conducted by the City Finance Department. Should a Vendor wish for its financial documentation to be treated as proprietary or be returned upon completion of ATTACHMENT 3, PAGE 36 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services the review, the documentation must clearly be marked as such. The following documentation will be required of each Vendor on the short-list: •A copy of the Vendor's most recent annual report. •Audited (by a third party), balance sheets and income statements for the past three (3) years. •If audited data is not available, Vendor shall submit copies of complete tax returns for the past three (3) years. •Describe any regulatory censure and past or pending litigation related to services provided by the Vendor. •Indicate all applicable information regarding Vendor ownership changes in the last three (3) years. 5.7 BEST AND FINAL OFFER Upon completion of Vendor presentations, the City reserves the right to conduct pre-award discussions and/or pre-contract negotiations with all or only top ranked Vendors. At which time the City may request a Best and Final Offer to be submitted from one or all finalists. 5.8 VENDOR SELECTION The final Vendor selection is based on which Vendor is the most responsive, meeting the City's requirements, offering the best value at the most competitive price. The City is not obligated to award to the lowest price proposal. The City may conduct negotiations with several Vendors simultaneously. The City may also negotiate contract terms with the selected Vendors prior to award. The City, at its sole discretion, reserves the right, unless otherwise stated, to accept or reject all or any RFP responses, or any part thereof, either separately or to waive any informality and to split or make the award in any manner determined to be in the best interest of the City. 5.9 LETTER OF INTENT TO AWARD After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to competing Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City may negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely. ATTACHMENT 3, PAGE 37 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal ("RFP") #19/20-007 for Citywide Tree Maintenance Services. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. (Print Name) (Relationship to the City) (Relationship to the Vendors) (Signature) (Date) Must be included in final RFP submittal. ATTACHMENT 3, PAGE 38 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: __ Vendors accepts the PSA without exception. OR __ Vendors proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. Signature Printed Name Title Date Must be included in final RFP submittal. ATTACHMENT 3, PAGE 39 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED I,--------------the --------------------- (President, Secretary, Manager, Owner or Representative) of _____________________________ � certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") for #19/20-007 for Citywide Tree Maintenance Services have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. Signature Printed Name Title Date Must be included in final RFP submittal. ATTACHMENT 3, PAGE 40 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the number of addenda that have been posted . • • • • Signature Printed Name Title Date Must be included in final RFP submittal. ATTACHMENT 3, PAGE 41 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM I certify that neither _____________ (Vendor) nor any of its proposed subcontractors are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 {3 CFR part 1986 Comp., p. 189) and 12689 {3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal will be disqualified. Signature Printed Name Title Date Must be included in final RFP submittal. ATTACHMENT 3, PAGE 42 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT F" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of ____ days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy-back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy-back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendors. Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify. YES ____ _ NO ___ _ Must be included in final RFP submittal. ATTACHMENT 3, PAGE 43 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDORS IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING IN FORMAT/ON. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: Address: (Street, Su.# City, State, Zip) Telephone#: Fax#: E-mail address: Web Address: Authorized Representative: (print) Title: Signature: Date: Must be included in final RFP submittal. ATTACHMENT 3, PAGE 44 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT H" REFERENCES WORKSHEET The following References Worksheet must be complete, please do not mark "See Attached". This Exhibit must be complete and uploaded into the Planet Bid system under the applicable "Response Type" section. Provide a minimum of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information. To be submitted as an attachment in the Planet Bid system under the "Response Type" section identified as "Exhibit H". Reference 1 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Reference 2 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) ATTACHMENT 3, PAGE 45 OF 127 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Reference 3 Description of Comparative Services and Project Cost (please be specific) Reference 4 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) ATTACHMENT 3, PAGE 46 OF 127 June 27, 2019 RANCHO CucAMONGA Addendum No. 001 Request for Proposal ("RFP") #19/20-007 For Citywide Tree Maintenance Services Re: Questions/ Answers/Clarifications Ladies and Gentlemen: This is Addendum No. 001 to Request for Proposal (RFP) #19/20-007 for Citywide Tree Maintenance Services. This Addendum will address questions and clarification requests as submitted by Vendors. Only those questions submitted in writing are being addressed and can be found in the below table. The due date for RFP #19/20-007 is July 24, 2019 by 3:00 p.m. If there are any questions regarding this Addendum, please contact me at (909) 774-2500. �;' . a cn Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division ATTACHMENT 3, PAGE 47 OF 127 1 2 3 4 5 6 7 8 9 10 11 City of Rancho Cucamonga Request for Proposal (RFP) # 19/20-007 For Citywide Tree Maintenance Services To what extent would a licensed C-31 contractor be needed for this contract? Can this service be subcontracted? The C-31 is the minimum license required to be able to award this contract, along with all the other insurance and liability requirements outlined in the RFP. The C-27 would be the preferable license. The C-31 can't be a subcontractor. What tree inventory system does the City It is the City developed Inventory that uses currently utilize? Arc/GIS. Is the contractor require to collect the No. inventory of the entire urban forest prior to starting tree maintenance 7 Or collect as the Collect only the work that is completed by the work is completed? Will the City mark the trees and/or sites prior tree removal or tree planting? How much time is provided to the contractor to complete service requests provided each day?1111 Will the contractor be required to incorporate any tree inventory data into the new inventory? Will palm skinning be required as part of palm trimming? If so, how much is required? For additional palm skinning, how will this be charged? What size trees are typically planted in the City? What is the warranty required for tree planting? contractor. Yes Service Requests will be scheduled with the Urban Forest Supervisor. Yes No N/A 15 gallon/1 year If special equipment is required such as a crane These costs should be itemized in the RFP but or loader, how will this be charged? should be included in your equipment rate. Will there be a need for pesticide or fertilized There could be if the need arises.treatment of trees? 12 Will Park trees be included in this contract? Yes Addendum No. 001 ATTACHMENT 3, PAGE 48 OF 127 13 14 15 16 17 18 19 20 21 22 23 City of Rancho Cucamonga Request for Proposal (RFP) # 19/20-007 For Citywide Tree Maintenance Services What are the annual averages for trees Sorry, this information isn't available at thispruned, removed, planted and emergency time. responses over the last 3 years? To the best of your knowledge, please list Sorry, this information isn't available at thisthe total quantity of trees for each size time. category within the City's urban forest? On the Grid Pruning, 4.14 (a) Can you Can't because this will be a new trimming provide us with the estimated percentage" program for us. breakdown for the following categories: A: % Full Trim B: % Raising C: % Cleaning D: % Palms" 4.14 (d) Can you provide us with an Sorry, this information isn't available at this estimated" number of Service Request calls time. for a Full Trim that will be done during the first year of the contract?" How many Service Request calls for a Full Sorry, this information isn't available at this Trim, did the city have last fiscal year from time. July 1, 2018 to June 30, 2019? Will the contractor be paid the Service No, because if you must go back and perform Request prices for doing a Full Trim in the a full trim after performing the grid trimming Grid areas that were already completed then it's obvious the proper trim was not under the Grid prices during the fiscal year? performed during the grid trimming process. Which area(s) will the Service Request for a Anywhere within the city that was not Full Trim be done outside the Grid areas to assigned to the grid trimming schedule. be trimmed? Will the city give the contractor a list of Yes, but it could be sooner such as weekly or Service Request calls for a Full Trim at the bi-weekly. end of each month? Can you give us the estimated quantity of No trees to be done under the Service Request calls for a Full Trim each month? How much time does the contractor have to Depends on the arrangements made with the complete the list of Service Request calls for Urban Forest Supervisor. a Full Trim each month? Can you please clarify what is expected in What each tree needs to maintain good the Grid Pruning" price? This nomenclature health, proper structure, proper clearance has different meanings across various and minimizing wind loads in accordance withmunicipalities and organizations and can Addendum No. 001 ATTACHMENT 3, PAGE 49 OF 127 City of Rancho Cucamonga Request for Proposal (RFP) ft 19/20-007 For Citywide Tree Maintenance Services mean everything from a glorified 11 Crown ISA Standards and Ansi 133 approved Raising 11 to a 11full Prune of the Canopy 11 • trimming standards. Examples will beWhat does the City of Rancho Cucamonga provided once the contract is awardedexpect for their 1 1 Grid Pruning 0 ? And also - are there any recent examples of this type of pruning done to City satisfaction for viewing?1 1 For the record keeping portion, it says that contractor is to keep records and input into the City's Electronic inventory system. Can you explain further how that works? Does 24 the contractor need to purchase additional software or items to be able to do this? Are The contractor will record all the activity each day and input it to the city's inventory through an iPad or computer through city accessed website. City will provide access codes. City does not input the data from the 25 we given City access to be able to input contractor's daily worksheets or logs. This is records? or does the City handle this from the contractor's responsibility. Avoid written forms? What is the projected term of the contract in years? Are prices expected to remain for a certain period or are CPI increases available yearly due to unknown potential increases in prevailing wages? production trimming at all times. Initial 1 year with 6 additional renewal years for a total of 7 years. Addendum No. 001 ATTACHMENT 3, PAGE 50 OF 127 RANCHO CucAMONGA Addendum No. 002 Request for Proposal ("RFP") #19/20-007 For Citywide Tree Maintenance Services July 15, 2019 Re: Questions/ Answers/Clarifications Ladies and Gentlemen: This is Addendum No. 002 to Request for Proposal (RFP) #19/20-007 for Citywide Tree Maintenance Services. This Addendum is to make a correction to Addendum No. 001. The answer to Question #1 was partially incorrect. Please correct to state the information in bold font, The C-31 is the minimum license required to be able to award this contract, along with all other To what extent would a licensed C-31 contractor insurance and liability requirement outlined in 1 be needed for this contract? Can this service be the RFP. The C-27 would be the preferable subcontracted? license. The C-31 can be a subcontractor. The due date for RFP #19/20-007 is July 24, 2019 by 3:00 p.m. Please do not hesitate to contact me should you have any questions regarding this Addendum, 909-774- 2500. Qvih{l:n Ruth Cain, CPPB, Procurement Manager City of Rancho Cucamonga Procurement Division ATTACHMENT 3, PAGE 51 OF 127 RANCHO CucAMONGA REQUEST FOR PROPOSALS {"RFP") #19/20-007 FOR CITYWIDE TREE MAINTENANCE SERVICES APPENDICES A - H ATTACHMENT 3, PAGE 52 OF 127 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX A -FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENT: THAT --------"as Principal, and --------..L.. as Surety, are held and firmly bound unto the City of Rancho Cucamonga, hereinafter called City, in the just and full amount of ____ �Written) $ ______________ (Figures) payment whereof we hereby bind ourselves, our heirs, executor's administrators, successors and assigns, jointly and severally, firmly by these presents. Given under our hands and sealed with our seal this _day of ___, 20 _, The condition of the foregoing obligation is such that, WHEREAS, the above-named principal is about to enter into a contract with the City, whereby said principal agrees to construct "CITYWIDE TREE MAINTENANCE SERIVCES" in accordance with the AGREEMENT dated -----� which said contract is hereby referred to and made a part hereof to the same extent as if the same were herein specifically set forth; NOW, THEREFORE, if the said principal shall well and truly do and perform all things agreed by the principal in said contract to be done and performed, then this obligation is to be void; otherwise it will remain in full force and effect; PROVIDED, that for value received the undersigned stipulate and agree that no amendment, change, extension of time, alteration or addition to said contract, or agreement, or of any feature or item or items of performance required therein or thereunder shall in any manner affect the obligations of the undersigned under this bond; and the surety does hereby waive notice of such amendment, limitation of time for bringing action on this bond by the City, change, extension of time, alteration or addition to said contract or agreement and of any feature or time of performance required therein or thereunder. WITNESS our hands this_ day of _____ � 20_. By: Title: ------- Surety: -----By:-------- Individual Partnership _ Corporation _ Other, explain __________ _ SIGNATURES OF CONTRACTOR MUST BE ACKNOWLEDGED BEFORE A NOTARY PUBLIC. PLEASE ATTACH APPROPRIATE ACKNOWLEDGMENT FORMS {INDIVIDUAL, PARTNERSHIP, CORPORATION, ETC.). ATTACHMENT 3, PAGE 53 OF 127 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX 8-PAYMENT BOND (LABOR and MATERIALS) KNOW ALL PERSONS BY THESE PRESENTS that: WHEREAS the CITY OF RANCHO CUCAMONGA ("City") has awarded to __ (Name and address of Contractor) _____ ("Principal"), a contract (the "Contract") for the work described as follows: "CITYWIDE TREE MAINTENANCE SERVICES". WHEREAS, Principal is required under the terms of the Contract and the California Civil Code to secure the payment of claims of laborers, mechanics, materialmen, and other persons as provided by law. NOW THEREFORE, we, the undersigned Principal, and __ {Name and address of Surety _________ ("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto City in the penal sum of($ ________ ), this amount being not less than one hundred percent (100%) of the total contract price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, or subcontractors shall fail to pay any of the persons named in Section 9100 of the California Civil Code, or any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Principal and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to work or labor performed under the Contract, the Surety will pay for the same in an amount not exceeding the penal sum specified in this bond; otherwise, this obligation shall become null and void. This bond shall insure to the benefit of any of the persons named in Section 9100 of the California Civil Code to give a right of action to such persons or their assigns in any suit brought upon the bond. In case the suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorneys' fees in an amount fixed by the court. FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date ATTACHMENT 3, PAGE 54 OF 127 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H set forth below, the name of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body. Date: ------- "Principal Signature" "Surety Signature" "Principal Signature" "Surety Signature" By: ________ _By: _________ _ By : ________ _By : _________ _ {Seal) {Seal) Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. ATTACHMENT 3, PAGE 55 OF 127 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX C -TREE PRUNING METHODS REASONS FOR PRUNING The goals set forth in pruning are to improve tree structure, reduce hazards; provide clearances, and increase light and air penetration. PRUNING CUTS (a)Each cut should be made carefully, at the correct location, leaving a smooth surface with no jagged edges or torn bark. (b)When pruning lateral branches, the final cut should be made back to the parent branch or trunk, just to the outside of the branch collar and branch bark ridge. When removing a dead branch, the final cut should be made just outside the collar of living tissue. If the collar has grown along a branch stub, only the dead stub should be removed (Figure Al). (c)To prevent bark tearing, large limbs should be removed using the three-cut method. The first cut undercuts the limb one or two feet out from the parent branch or trunk. The second cut, made on the top, is positioned slightly farther out than the undercut. The third cut is to remove the stub (Figure A2). (d)When it is necessary to reduce the length of the parent branch or leader, it should be cut back to a lateral branch that is large enough to sustain itself and to assume apical dominance. The cut should bisect the angle between the branch bark ridge and an imaginary line perpendicular to the branch or stem being removed (Figure A3). Figure Al -Pruning lateral branches branclil1 coHa.r ATTACHMENT 3, PAGE 56 OF 127 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H Figure A2 -The three-cut method Figure A3 -Limb reduction Imaginary Line 'r • • STRUCTURAL PRUNING OF YOUNG TREES Branch Collar No more than 25 percent of the canopy should be removed in any one year. (a)Remove any broken, dead, dying, or damaged branches. (b)Select and establish a dominant leader. This should be the strongest vertical stem. Co-dominant stems should be subordinated (cut back) or removed (Figure A4). (c)Select and establish the lowest permanent branch. (d)Select and establish scaffold branches. These branches should be well attached, appropriate in size, and have proper vertical and radial spacing. The vertical spacing should be at least 18 inches for larger tree species and 12 inches for smaller species. (e)Select and subordinate temporary branches below the lowest permanent branch and among the scaffold branches. These branches should be maintained while the tree is young. ATTACHMENT 3, PAGE 57 OF 127 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H (f)Figure A4 -Removal of a co-dominant stem CO-DOMINANT STEMS If two branches develop from apical buds at the tip of the stem, they will form co-dominant stems. This type of branch structure produces narrow angles at the point of attachment that leads to the formation of included bark. This is bark that becomes enclosed inside the crotch as the two branches grow and develop. Included bark weakens the branch attachment, making the tree more prone to failure. It is best if one co-dominant stem is removed when the tree is young. When faced with large co-dominant branches in older trees, these should be suppressed by reducing the length of the least vigorous limb, thus slowing its growth. The relative size of a branch in relation to the trunk is more important for strength of branch attachment than is the angle of attachment. PRUNING MATURE TREES No more than 25 percent of the canopy should be removed in any one year. Pruning cuts should be kept as small as possible. The various pruning techniques are as follows. (a)Crown Cleaning: Selective removal of dead, dying, diseased, broken, or weakly attached branches. (b)Crown Thinning: Includes crown cleaning as well as selective removal of branches to increase light and air penetration, reduce weight, and reduce wind-sail effect. The natural structure and shape of the tree should be preserved, and an even distribution of inner lateral branches should be maintained throughout the canopy. Care must be taken to avoid "lion tailing", which is created when excessive laterals are removed from a limb, leaving most of foliage at the end, thus causing a weight imbalance. (c)Crown Raise: The removal of lower branches to provide proper height clearances. It is imperative that the crown is not raised excessively. A properly raised tree should have a well-formed, tapered structure, which will be able to uniformly distribute stress; approximately one-half of the foliage should originate from branches on the lower two-thirds of the tree. ATTACHMENT 3, PAGE 58 OF 127 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H (d)Crown Reduction: Used to reduce the size of a tree. Limbs are cut back to their point of origin or to a lateral capable of sustaining the remaining limb and assuming apical dominance. When a branch is cut back to a lateral, no more than one-fourth of its foliage should be removed. The remaining lateral branch must be at least one-third the diameter of the branch removed, but this rule may vary with species, age, climate, and the condition of the tree. Consideration must also be given to the ability of the species to sustain this type of pruning. (e)Crown Restoration: Is the selective removal of water sprouts, and the removal of all stubs and dead limbs to improve a trees structure and form. This method of pruning is usually done because of storm damage or a previous topping. One to three vigorous sprouts on main branch stubs are selected to become permanent branches and to re-form a more natural-appearing crown. These sprouts may need to be subordinated to control apical growth and ensure adequate attachment for their size. Restoration usually requires several pruning jobs over several years. ATTACHMENT 3, PAGE 59 OF 127 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX D -CITY CONTRACTOR WORK LIST City ofRancho Cucamonga PRUNING -VARIO US LOCATIONS LOCATION SPECIES JOB# SIZE WORK TYPE "contractor name" QUANTITY NOTES ATTACHMENT 3, PAGE 60 OF 127 City of Rancho Cucamonga RIGHT ADDRESS OF WAY Page City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX E -CITY TREE INVENTORY SHEET TREE INVENTORY SITE SPECIES DBH HEIGHT SPREAD REMARKS Unit Cost Total 0 ATTACHMENT 3, PAGE 61 OF 127 APPENDIX F -SPECIFICATIONS FOR PROCURING CONTAINER GROWN LANDSCAPE TREES PROPER IDENTIFICATION All trees shall be true to name as ordered or shown on the planting plans and shall be labeled individually or in groups by species and cultivar (where appropriate). COMPLIANCE All trees shall comply with federal and state laws and regulations requiring inspection for plant disease, pests and weeds. TREE CHARACTERISTICS AT THE TIME OF SALE OR DELIVERY A.TREE HEALTH 1.Trees shall be healthy and vigorous; free of injury from biotic (insects, pathogens, nematodes, etc.) and abiotic agents (herbicide toxicity, salt injury, improper irrigation, etc.). 2.The size, color and appearance of the leaves shall be typical for the time of year and stage of growth of the species/cultivar; and shall not be stunted, misshapen, tattered, discolored (chlorotic or necrotic) or otherwise atypical. 3.The length and diameter of shoot growth throughout the crown shall be typical for the age and size of the species/cultivar. 4.Overall height and trunk diameter shall be typical for the age, species/cultivar and container size. B.CROWN Central Leader: The best quality shade trees, and most evergreen trees, have a dominant or central leader or trunk that extends up to the top of the canopy. Shade trees of lesser quality have two or more leaders or trunks, which compete against each other. Branches that have narrow angles of attachment and co-dominant stems tend to break at the point of attachment, especially when associated with included bark. Trees purchased from the nursery should have a single, relatively straight central leader and tapered trunk, free of co-dominant stems that compete with the central leader. The central leader should not have been headed. However, in cases where the original leader has been removed, an upright branch at least½ (one-half) the diameter of the original leader just below the pruning point shall be present. ATTACHMENT 3, PAGE 62 OF 127 Good ,quaJity City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #18/19-007 for Citywide Tree Maintenance Services Appendices A - H Poor quality Co-dominant stems with Included Bark Form: The form or shape of the crown shall be symmetrical, and typical for the species/cultivar. The crown shall not be significantly deformed by wind, pruning practices, pests or other factors. Branch Spacing: 1.Branches shall be distributed radially around and vertically along the trunk, forming a generally symmetrical crown typical for the species/cultivar. 2.Branches shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch. 3.The attachment of scaffold branches shall be free of included bark. Branch Diameter: shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch. Temporary branches: Unless otherwise specified, small "temporary" branches should be present along the trunk below and above the lowest main (scaffold) branch, particularly for trees less than 1-1/2" (one and one-half inches) in trunk diameter. Temporary branches should be distributed around and vertically ATTACHMENT 3, PAGE 63 OF 127 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #18/19-007 for Citywide Tree Maintenance Services Appendices A - H along the trunk and should be no greater than 3/8" (three-eighths inch) in diameter and no greater than ½ (one-half) the diameter of the trunk at the point of attachment. Heading of temporary branches is usually necessary to limit their growth. Good branch spacing, with temporary branches abov below the lowest mai C.TRUNK and branch. Good trunk taper 1.Trunk diameter and taper shall be sufficient so that the tree will remain vertical without the support of a nursery stake. 2.The trunk shall be free of wounds (except properly-made pruning cuts), sunburned areas, conks (fungal fruiting-bodies), wood cracks, bleeding areas, signs of boring insects, galls, cankers and/or lesions. 3.Trunk diameter shall be within the range shown in the table below and shall be taken 6" (inches) above soil surface. Container Size Trunk Diameter (inches) 5 gallons 0.5 to 0.75 15 gallons 0.75 to 1.5 24-inch box 1.5 to 2.5 D.ROOTS 1.The trunk, root collar (root crown) and large roots shall be free of circling and/or kinked roots. Soil removal near the root collar may be necessary to verify that circling and/or kinked roots are not present. ATTACHMENT 3, PAGE 64 OF 127 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H 2.The tree shall be well rooted in the container. When the container is removed, the root ball shall remain intact, and when the tree is lifted, the trunk and the root system shall move as one. 3.The upper-most roots or root collar shall be within 1" (one inch) above or below the soil surface. The soil level should be within 2' (two inches) of the top of the container (see table below). Container Size 5 gallons 15 gallons 24-inch box tnp-rno rot.111 m.ro l b0ill Soil Level from Top of Container (inches) 1.25 to 2 1.75 to 2.75 2.25 to 3 4.The root ball periphery should be free of large circling and bottom-matted roots. The acceptable diameter of circling peripheral roots depends on species and size of root ball. 5.On grafted or budded trees, there shall be no suckers from the root stock. E.MOISTURE STATUS At time of inspection and delivery, the root ball shall be moist throughout, and the tree crown shall show no signs of moisture stress, as indicated by wilt. Roots shall show no signs of being subjected to excess soil moisture conditions, as indicated by root discoloration, distortion, death, or foul odor. INSPECTION The City of Rancho Cucamonga reserves the right to reject trees that do not meet specifications as set forth in these guidelines. DELIVERY Delivery shall be made at the agreed-upon date and time. The vendor shall notify the City, as soon as possible, of any delivery which becomes delayed due to extenuating circumstances. ATTACHMENT 3, PAGE 65 OF 127 GLOSSARY City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H Co-dominant -Two or more vigorous and upright branches of relatively equal size that originate from a common point, usually where the leader has been lost or removed. Crown -The aboveground part of the tree including the trunk. Cultivar - A named plant selection from which identical or nearly identical plants can be produced, usually by vegetative propagation or cloning. Girdling root - A root that partially or entirely encircles the trunk and/or buttress roots, which could restrict growth and downward movement of photosynthate and/or water and nutrients up. Included bark -Bark embedded within the crotch between a branch and the trunk or between two or more stems that prevents the formation of a normal branch bark ridge. This often occurs in branches with narrow-angled attachments or branches resulting from the loss of the leader. Such attachments are weak and subject to splitting. Kinked root -Is a primary root, which is sharply bent, causing a restriction to water, nutrient, and photosynthate movement. Kinked roots may compromise the structural stability of roots systems. Leader -The dominant stem which usually develops into the main trunk. Photosynthate -Pertains to sugar and other carbohydrates that are produced by the foliage during photosynthesis, an energy trapping process. Root collar -The flared area at the base of a tree where the roots and trunk merge; also referred to as the "root crown" or "root flare". Shall -Used to denote a practice that is mandatory. Should -Used to denote a practice that is recommended. Scaffold branches -Large, main branches that form the main structure of the tree. Temporary branch - A small branch that is retained temporarily along the trunk of young trees. Temporary branches provide photosynthate to increase trunk caliper and taper and help protect it from sunburn damage and mechanical injury. Such branches should be kept small and gradually removed as the trunk develops. Trunk -The main stem or axis of a tree that is supported and nourished by the roots and to which branches are attached. ATTACHMENT 3, PAGE 66 OF 127 City of Rancho Cucamonga and RCFPD Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services Appendices A - H APPENDIX G-STORMWATER BEST MANAGEMENT PRACTICES ATTACHMENT 3, PAGE 67 OF 127 Landscape Maintenance Description Landscape maintenance activities include vegetation removal; herbicide and insecticide application; fertilizer application; watering; and other gardening and lawn care practices. Vegetation control typically involves a combination of chemical (herbicide) application and mechanical methods. All of these maintenance practices have the potential to contribute pollutants to the storm drain system. The major objectives of this BMP are to minimize the discharge of pesticides, herbicides and fertilizers to the storm drain system and receiving waters; prevent the disposal of landscape waste into the storm drain system by collecting and properly disposing of clippings and cuttings, and educating employees and the public. Approach Pollution Prevention ■Implement an integrated pest management (1PM) program. 1PM is a sustainable approach to managing pests by combining biol ogical, cultural, physical, and chemical tools. ■Choose low water using flowers, trees, shrubs, and groundcover. ■Consider alternative landscaping techniques such as naturescaping and xeriscaping. ■Conduct appropriate maintenance (i.e. properly timed fertilizing, weeding, pest control, and pruning) to help preserve the landscapes water efficiency. January 2003 California Stormwater BMP Handbook Municipal www.cabmphandbooks.com SC-73 Objectives ■Contain ■Educate ■Reduce/Minimize ■Product Substitution Targeted Constituents Sediment Nutrients Trash Metals Bacteria Oil and Grease Organics Oxygen Demanding O\LIFOR1':IA STOR.'-1\\" ATER L I 1 of 6 ATTACHMENT 3, PAGE 68 OF 127 SC-73 Landscape Maintenance ■Consider grass cycling (grass cycling is the natural recycling of grass by leaving the clippings on the lawn when mowing. Grass clippings decompose quickly and release valuable nutrients back into the lawn). Suggested Protocols Mowing, Trimming, and Weeding ■Whenever possible use mechanical methods of vegetation removal (e.g mowing with tractor­ type or push mowers, hand cutting with gas or electric powered weed trimmers) rather than applying herbicides. Use hand weeding where practical. ■Avoid loosening the soil when conducting mechanical or manual weed control, this could lead to erosion. Use mulch or other erosion control measures when soils are exposed. ■Performing mowing at optimal times. Mowing should not be performed if significant rain events are predicted. ■Mulching mowers may be recommended for certain flat areas. Other techniques may be employed to minimize mowing such as selective vegetative planting using low maintenance grasses and shrubs. ■Collect lawn and garden clippings, pruning waste, tree trimmings, and weeds. Chip if necessary, and compost or dispose of at a landfill (see waste management section of this fact sheet). ■Place tempora1ily stockpiled material away from watercourses, and berm or cover stockpiles to prevent material releases to storm drains. Planting ■Determine existing native vegetation features Oocation, species, size, function, importance) and consider the feasibility of protecting them. Consider elements such as their effect on drainage and erosion, hardiness, maintenance requirements, and possible conflicts between preserving vegetation and the resulting maintenance needs. ■Retain and/ or plant selected native vegetation whose features are determined to be beneficial, where feasible. Native vegetation usually requires less maintenance (e.g., irrigation, fertilizer) than planting new vegetation. ■Consider using low water use groundcovers when planting or replanting. Waste Management ■Compost leaves, sticks, or other collected vegetation or dispose of at a permitted landfill. Do not dispose of collected vegetation into waterways or storm drainage systems. ■Place temporarily stockpiled material away from watercourses and storm drain inlets, and berm or cover stockpiles to prevent material releases to the storm drain system. ■Reduce the use of high nitrogen fertilizers that produce excess growth requiring more frequent mowing or trimming. 2 of 6 California Stormwater BMP Handbook Municipa l www.cabmphandbooks.com January 2003 ATTACHMENT 3, PAGE 69 OF 127 Landscape Maintenance SC-73 ■Avoid landscape wastes in and around storm drain inlets by either using bagging equi pment or by manually picking up the material. Irrigation ■Where practical, use automatic timers to minimize runoff. ■Use popup sprinkler heads in areas with a lot of activity or where there is a chance the pipes may be broken. Consider the use of mechanisms that reduce water flow to sprinkler heads ifbroken. ■Ensure that there is no runoff from the landscaped area(s) if re-claimed water is used for irrigation. ■If bailing of muddy water is required (e.g. when repairing a water line leak), do not put it in the storm drain; pour over landscaped areas. ■Irrigate slowly or pulse irrigate to prevent runoff and then only irrigate as much as is needed. ■Apply water at rates that do not exceed the infiltration rate of the soil. Fertilizer and Pesticide Management ■Utilize a comprehensive management system that incorporates integrated pest management (IPM) techniques. There are many methods and types of IPM, including the following: Mulching can be used to prevent weeds where turf is absent, fencing installed to keep rodents out, and netting used to keep birds and insects away from leaves and fruit. Visible insects can be removed by hand (with gloves or tweezers) and placed in soapy water or vegetable oil. Alternatively, insects can be sprayed off the plant with water or in some cases vacuumed off oflarger plants. Store-bought traps, such as species-specific, pheromone-based traps or colored sticky cards, can be used. Slugs can be trapped in small cups filled with beer that are set in the ground so the slugs can get in easily. In cases where microscopic parasites, such as bacte1;a and fungi, are causing damage to plants, the affected plant material can be removed and disposed of (pruning equipment should be disinfected with bleach to prevent spreading the disease organism). Small mammals and birds can be excluded using fences, netting, tree trunk guards. Beneficial organisms, such as bats, birds, green lacewings, ladybugs, praying mantis, ground beetles, parasitic nematodes, ti;chogramma wasps, seed head weevils, and spiders that prey on detrimental pest species can be promoted. ■Follow all federal, state, and local laws and regulations governing the use, storage, and disposal of fertilizers and pesticides and training of applicators and pest control advisors. January 2003 California Stormwater BMP Handbook Municipal www.cabmphandbooks.com 3 of 6 ATTACHMENT 3, PAGE 70 OF 127 SC-73 Landscape Maintenance ■Use pesticides only if there is an actual pest problem (not on a regular preventative schedule). ■Do not use pesticides if rain is expected. Apply pesticides only when wind speeds are low Oess than 5 mph). ■Do not mix or prepare pesticides for application near storm drains. ■Prepare the minimum amount of pesticide needed for the job and use the lowest rate that will effectively control the pest. ■Employ techniques to minimize off-target application ( e.g. spray drift) of pesticides, including consideration of alternative application techniques. ■Fertilizers should be worked into the soil rather than dumped or broadcast onto the surface. ■Calibrate fertilizer and pesticide application equipment to avoid excessive application. ■Periodically test soils for determining proper fertilizer use. ■Sweep pavement and sidewalk if fertilizer is spilled on these surfaces before applying irrigation water. ■Purchase only the amount of pesticide that you can reasonably use in a given time period (month or year depending on the product). ■Triple rinse containers, and use rinse water as product. Dispose of unused pesticide as hazardous waste. ■Dispose of empty pesticide containers according to the instructions on the container label. Inspection ■Inspect irrigation system periodically to ensure that the right amount of water is being applied and that excessive runoff is not occurring. Minimize excess watering, and repair leaks in the irrigation system as soon as they are observed. ■Inspect pesticide/fertilizer equipment and transportation vehicles daily. Training ■Educate and train employees on use of pesticides and in pesticide application techniques to prevent pollution. Pesticide application must be under the supervision of a California qualified pesticide applicator. ■Train/ encourage municipal maintenance crews to use IPM techniques for managing public green areas. ■Annually train employees within departments responsible for pesticide application on the appropriate portions of the agency's IPM Policy, SOPs, and BMPs, and the latest IPM techniques. 4 of 6 California Stormwater BMP Handbook Municipa l www.cabmphandbooks.com January 2003 ATTACHMENT 3, PAGE 71 OF 127 Landscape Maintenance SC-73 ■Employees who are not authorized and trained to apply pesticides should be periodically (at least annually) informed that they cannot use over-the-counter pesticides in or around the workplace. ■Use a training log or similar method to document training. Spill Response and Prevention ■Refer to SC-11, Spill Prevention, Control & Cleanup ■Have spill cleanup materials readily available and in a know in location ■Cleanup spills immediately and use dry methods if possible. ■Properly dispose of spill cleanup material. Other Considerations ■The Federal Pesticide, Fungicide, and Rodenticide Act and California Title 3, Division 6, Pesticides and Pest Control Operations place strict controls over pesticide application and handling and specify training, annual refresher, and testing requirements. The regulations generally cover: a list of approved pesticides and selected uses, updated regularly; general application information; equipment use and maintenance procedures; and record keeping. The California Department of Pesticide Regulations and the County Agricultural Commission coordinate and maintain the licensing and certification programs. All public agency employees who apply pesticides and herbicides in "agricultural use" areas such as parks, golf courses, rights-of-way and recreation areas should be properly certified in accordance with state regulations. Contracts for landscape maintenance should include similar requirements. ■All employees who handle pesticides should be familiar with the most recent material safety data sheet (MSDS) files. ■Municipalities do not have the authority to regulate the use of pesticides by school districts, however the California Healthy Schools Act of 2000 (AB 2260) has imposed requirements on California school districts regarding pesticide use in schools. Posting of notification prior to the application of pesticides is now required, and 1PM is stated as the preferred approach to pest management in schools. Requirements Costs Additional training of municipal employees will be required to address 1PM techniques and BMPs. 1PM methods will likely increase labor cost for pest control which may be offset by lower chemical costs. Maintenance Not applicable January 2003 California Stormwater BMP Handbook Municipal www.cabmphandbooks.com 5 of 6 ATTACHMENT 3, PAGE 72 OF 127 SC-73 Landscape Maintenance Supplemental Information Further Detail of the BMP Waste Management Composting is one of the better disposal alternatives iflocally available. Most municipalities either have or are planning yard waste composting facilities as a means of reducing the amount of waste going to the landfill. Lawn clippings from municipal maintenance programs as well as private sources would probably be compatible with most composting facilities Contractors and Other Pesticide Users Municipal agencies should develop and implement a process to ensure that any contractor employed to conduct pest control and pesticide application on municipal property engages in pest control methods consistent with the 1PM Policy adopted by the agency. Specifically, municipalities should require contractors to follow the agency's 1PM policy, SOPs, and BMPs; provide evidence to the agency of having received training on current 1PM techniques when feasible; provide documentation of pesticide use on agency property to the agency in a timely manner. References and Resources King County Stormwater Pollution Control Manual. Best Management Practices for Businesses. 1995. King County Surface Water Management. July. On-line: http:// dnr. metro kc.gov/ wlr / dss /spcm.htm Los Angeles County Stormwater Quality Model Programs. Public Agency Activities http: //ladpw.org/wmd/npdes/model links.cfm Model Urban Runoff Program: A How-To Guide for Developing Urban Runoff Programs for Small Municipalities. Prepared by City of Monterey, City of Santa Cruz, California Coastal Commission, Monterey Bay National Marine Sanctuary, Association of Monterey Bay Area Governments, Woodward-Clyde, Central Coast Regional Water Quality Control Board. July. 1998. Orange County Stormwater Program http: //www.ocwatersheds.com/Storm Water /swp introduction.asp Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September 1997, updated October 2000. United States Environmental Protection Agency (USEPA). 2002. Pollution Prevention/Good Housekeeping for Municipal Operations Landscaping and Lawn Care. Office of Water. Office of Wastewater Management. On-line: http://www.epa.gov/npdes/menuofbmps/poll 8.htm 6 of 6 California Stormwater BMP Handbook Municipa l www.cabmphandbooks.com January 2003 ATTACHMENT 3, PAGE 73 OF 127 APPENDIX H -Double Staked Tree Drawing NOTES: 1.REMOVE NURSERY STAKES ANDFILL CAVITY WITHIN ROOTBALL. TOP TIE TO BE PLACED ASLOW AS POSSIBLE ON THE TRUNK TO ALLOW FOR WINDFLEXING OF THE TREE. BUT NOT SO LOW AS TO LOSE SUPPORT OR ALLOW �THE HEAD TO DROP. 7L TIGHTLY COMPACTED 3" BERM TO FORM WATERING BASIN FOR RESIDENTIAL AND GROUND COVER INSTALLATIONS. LOCATE OUTSIDE OF PLANT PIT. BERMS IN TURF AREAS TO BE REMOVED PRIOR TO CITY ACCEPTANCE. 2.STAKES TO BE PLUMB AND PARALLEL. 3.STAKE TREE PERPENDICULAR TO PREVAILING WIND. N w2SJo E �0 0"0 s qQ;-,<vti'-Q TOP OF ST AKES BELOW HEAD OF TREE WHERE SPECIES GROWTH HABIT PERMITS. MAIN TRUNK (2) SETS OF CINCH TIES SPACED 24" APART, CONVEX SIDE AGAINST TREETRUNK. ATTACH WITH GALVANIZED SCREWS TO 8' LODGE POLES. 2" DIA. LODGE POLE PINE STAKES WITH WOOD PRESERVATIVE STAIN, DRIVE A MINIMUM OF 6" INTO UNDISTURBED SOIL AND POSITION STAKES OUTSIDE ROOT BALL. TOP OF ROOTBALL TO EXTEND 2" ABOVE FINISH GRADE. PLANT PIT TO BE (2) TIMES THE WIDTH OF THE ROOT BALL. NO WOOD CHIP MULCH SHOULD BE PLACED OR ALLOWED TO REMAINOVER THE ROOT BALL. BOR GUARD IN TURF REAS AND FRONT YARDS. NATIVE BACKFILL WITH NO ROCKS GREATER THAN 3" DIA. (0 0 NATIVE SOIL UNDISTURBED � CITY OF RANCHO CUCAMONGA, CALIFORNIA C\111-------------.----------------------�--------1 cb APPROVED BY• DOUBLE STAKED TREE STANDARD PLAN @fd@t£ilz 2/J;tb& 5 GAL 24" BOX 502 i CITY ENGINEER � USE WITH STANDARD SPECIFICATIONS FOR PUBUC WORKS CONSTRUCTION er R.C.E. 24953 SHEET 1 OF 1 ATTACHMENT 3, PAGE 74 OF 127 CITY OF RANCHO CUCAMONGA RFP #19/20-007 CITYWIDE TREE MAINTENANCE SERVICES 0 mil fL f Tree Tree Tree GPS Tree Emergency Plant ISA Pruning Removal Planting Inventory Response Health Care CertifiedATTACHMENT 3, PAGE 75 OF 127 Tree Care Professionals Serving Communities Who Care About Trees July 23, 2019 City of Rancho Cucamonga Attn: Procurement Department 10500 Civic Center Dr. Rancho Cucamonga, CA 91730 RE: RFQ: #19/20-007 Citywide Tree Maintenance Services Due: Wednesday, July 24, 2019 at 3:00PM To whom it may concern; www.WCAINC.com Thank you for allowing West Coast Arborists, Inc. {WCA) with the opportunity to submit a proposal for tree maintenance services for the City of Rancho Cucamonga. WCA is a family-owned and operated company employing over 950 full-time employees providing various tasks to achieve one goal: serving communities who care about trees and landscape. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability. WCA's corporate values include listening to customers and employees that will help to improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees. WCA's top management team has created a culture where employees become accountable for actions and results. WCA has a 47-year track record of working for more than 300 California and Arizona municipalities as well as other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Boards under license #366764. We have held this license in good standing since 1978. The license specializes in Class C61 (Tree Service) as well as Class C27 (Landscaping). We currently employ over 80 Certified Arborists and over 140 Certified Tree workers, as recognized by the Western Chapter of the International Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. Should we be awarded this project, we shall use full-time, in-house employees; no subcontractors will be used. Our employees will operate from one of our seven California Offices: Anaheim (Corporate HQ), Fresno, Riverside, San Diego, San Jose, Stockton, and Ventura. For questions related to this proposal and who has the authority to negotiate/present please contact Victor Gonzalez, V.P. Marketing, at (714) 991- 1900 or at vgonzalez@wcainc.com. Nick Alago, Area Manager, will be assigned to this project should WCA be awarded a contract. He can be reached at (714) 920-0558 or nalago@wcainc.com. Sincerely, ��G�:fff- Vice President West Coast Arborists, Inc. 2200 E. Via Burton Street • Anaheim, CA 92806 • 714.991.1900 • 800.521.3714 • Fax 714.956.3745 ATTACHMENT 3, PAGE 76 OF 127 3 2 TABLE OF• 3.1 COVER LETTER ......................................................................................................................................... . 3.2 TABLE OF CONTENTS............................................................................................................................ 11 3.3 EXECUTIVE SUMMARY .......................................................................................................................... . 3.4 EXPERIENCE............................................................................................................................................... 2 3.5 THIRD PARTY /SUBCONTRACTORS ..................................................................................................... N/ A 3.6 STAFF BIOGRAPHIES ................................................................................................................................ 5 3. 7 PROPOSAL RESPONSE ............................................................................................................................. 8 3.8 NON-DISCLOSURE CONFLICT OF INTEREST ....................................................................................... 20 3.8 PROFESSIONAL SERVICE AGREEMENT .................................................................................................. 21 3.1 □ ACKNOWLEDGEMENT OF INSURANCE ................................................................................................ 22 3.11 ADDENDUM ACKNOWLEDGMENT .......................................................................................................... 24 3.12 DEBARMENT 6 SUSPENSION ................................................................................................................ 25 3.13 PARTICIPATION CLAUSE ..................................................................................................................... 26 3.14 SIGNATURE OF AUTHORITY ................................................................................................................. 27 3.15 COMPANY REFERENCES ......................................................................... See Separate Attachment ATTACHMENT 3, PAGE 77 OF 127 Understanding the City's commitment to the residents, we are hopeful to begin a partnership with the City in providing quality tree maintenance H management services. West Coast Arborists, Inc. (WCA) has a 47-year track record of working for more than 300 California municipalities and various public agencies. Dur tree maintenance program includes a well-defined Uuality Control 3.3 EXECUTIVESUMMARY Plan, which incorporates certified personnel. safety, pruning specifications, equipment. hours of operation, public relations, traffic control. scheduling of work, computerized billing, and public convenience. Dur company has been in business since 1872 and is licensed by the California State Contractors License Board under license #366764 with a local office and yard in the Cities of Anaheim, Ontario and Grand Terrace. We have held this license in good standing since 1878. The license specializes in Class CBI (Tree Service) as well as Class C27 (Landscaping). Also, we have an A+ rating from the bonding board. We are a California Corporation with Federal Tax ID Number #85-3250682. We currently employ over 80 ISA Certified Arborists and over 140 Certified T reeworkers, as recognized by the Western Chapter of the International Society of Arboriculture. In addition to the references listed in our Proposal. we are currently under contract with the Cities of Upland, Fontana, San Dimas, and Claremont. providing various tree maintenance services. We would encourage your agency to contact these Cities or any of the listed references. WCA has reviewed and agrees to the City's specifications for tree care and has no exceptions. The specifications are incorporated in its entirety as part of our proposal and become the Scope of Work for tree care services. As a result of the recent budget issues, municipalities are being stretched to their financial limits. City and City administrators are faced with budget reductions leading to staff cut backs, decreased levels of service, and antiquated equipment. The resulting trend of lower service levels needs to be turned around. We believe in an Interactive Partnership with the community, where municipalities can confidently rely on WCA to assist them with any of their tree care needs. Dur goals in urban tree care are to extend the life of all trees, safeguard public safety, and produce a reliable source of shade, beauty and the other non-commercial benefits that result from healthy trees in parks and Agency right-of-ways. Obviously, this cannot be accomplished without the City's valued input or without community involvement. Community: The community consists of everyone that cares about trees. They include residents, business owners, community groups, consumers, schools, and citizen arborists. We believe the community is the actual customer. We strive to provide the highest level of service in the safest manner possible in an effort to create a beautiful environment. In addition, as a valuable resource within the community we are able to offer extraordinary services to the public including, but not limited to, arboricultural education, participation in Arbor Day and other City events, and special community projects. City Administration: City staff has the very important task of managing trees as an ecosystem, taking into consideration specific biological. social and economic conditions. They must ensure that the best methods of tree care are practiced in the community, that the lives of the trees are extended beyond average, and that the taxpayers receive the most from their investment in trees. West Coast Arborists, Inc. {WCA): We have the challenge of meeting the community's needs, not only in tree care, but also in other aspects. However, unlike most firms, we believe to be a valuable resource in that we have the qualifications and corporate ca pabilities to meet the community's needs and beyond. Dur Certified personnel ensure the community that the work performed will be in accordance with today's standards. The collection of equipment allows us to dedicate specific pieces to the City. Dur support staff aids the field team with information management. which provides communities with a complete, comprehensive urban tree care program. ATTACHMENT 3, PAGE 78 OF 127 WEST COAST ARBDRISTS, INC. (WCA} is a family-owned and operated union company employing over 850 full-time employees providing tree maintenance and management services. We are proudly serving over 300 municipalities and public agencies. We provide superior and safe tree care operations seven days a week, 24 hours a day throughout California and Arizona, CDMPANY INFDRMATIDN President: Patrick Mahoney Organization Type: Corporation Established: 1872 Federal Tax ID: 85-3250682 DIR Registration: 1000000856 Members of Laborers' Union: LiUNA! CDRPDRATE DFFICE 2200 E. Via Burton St. Anaheim, CA 82806 REGIDNAL DFFICES Fresno, CA Phoenix, AZ Riverside, CA Sacramento, CA San Diego, CA San Jose, CA San Francisco, CA Stockton, CA Ventura, CA CDNTRACT ADMINISTRATIDN Victor Gonzalez, Vice President Corporate Office Phone (714) 881-1800 Fax (714) 856-3745 Email: vgonzalez@lwcainc.com FIELD MANAGEMENT Nick A Iago, Area Manager 21718 Walnut Avenue Grand Terrace, CA 82313 Phone (714) 820-0558 Fax (714) 836-0377 Email: nalago@lwcainc.com EMERGENCY RESPDNSE 24/7 86 6-LIMB-DOWN □UR VISl □N As a corporate citizen, WCA's responsibility and accountability are to the communities where we do business. We hold ourselves to the highest standards of ethical conduct and environmental responsibility, communicating openly with our customers and the communities in which we work. It is our goal and vision to lead the industry in state-of-the-art urban tree care and management services. 1 □□% CUSTOMER SATISFACTION Customer satisfaction is our top priority. We guarantee your complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled in the industry for dependability, integrity, quality and courtesy. We authorize our employees to do whatever is necessary to achieve the highest quality results. We know that high quality work saves our customer's valuable time and is far more cost effective if we do our work properly the first time. We are committed to courteous and prompt customer service to fully resolve any issue. BD+ ISA Certified Arborists Less than 2% turnover ratio for service staff 4D+ Years Experience (Similar Size 6 Scope} Local Dffice 6 Nursery (Grand Terrace 6 Dntario} 95□+ llualified Employees 15DD+ Pieces of Equipment (awned} 2 ATTACHMENT 3, PAGE 79 OF 127 CORPORATE CAPABILITIES West Coast Arborists. Inc .. is committed to successfully completing each project in accordance with the specifications. budget. schedule and with the highest quality of service. Dur customers' satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities. which not only provide a sense of comfort and confidence t11 our customers. but also assure them of our continuous ability to carry out the duties of managing their urban forest. • • • • • • • • • • • • • • • • • • In business continuously and actively since 1872 Contractor's License C81/D48 6 C27 Over $8,500,000 line □f credit available Banded by CBIC, an A+ rated company 850+ employees 300+ contracts with public agencies 80+ Certified Arb□rists 140+ Certified T reew□rkers Drug-free workplace 14,000 sq. ft. company-owned Headquarters (Anaheim) Department of Agriculture Nursery license Avg. 500,000 trees pruned annually aver past 3 years Avg. 18.000 trees removed annually aver past 3 years Avg. 14,000 trees planted annually aver past 3 years Avg. 250,000 trees inventoried annually aver past 3 years Federal Tax ID #85-3250882, current an all taxes and fillings with state and federal government Sales volume aver $1□0 million annually Fleet □f 1.500+ pieces □f equipment il State of Cahforrna l � 1, Department of Industrial Relations I - Contractor Information Legal Entity Name Corpordtion Activ� 1000000956 07/01/19 06/30/22 WEST COAST AliBO!iISTS, INC OO\IO/lO"IOC<:MOft'rO's :xrt&reo-eo"lionprolession c., " l ��� 1f-i l \. \..._ LEAG u E"�crfTrs OON:FllJEiNOE Active Memberships: Tree Care Industry Association (TCIA) International Society of Arboriculture (ISA) League of California Cities (LCC) California Parks S Recreation Society (CPRS) Association of California Cities-Orange County (ACCDC) Maintenance Superintendents Association (MSA) California Landscape Contractors Association (CLCA) Street Tree Seminar (STS) California Urban Forest Council (CaUFC) American Public Works Association (APWA) dC:a CONTRACTORS STATE LICENSE BOARD ACTIVE LICENSE "'""'"'""" WEST COAST ARBORISTS INC r"t:'A Ir\ A f'"\ ,.....,....-, (!ass1fic.aoon(s1 VU t / U"t::,? V.4'. / E<0<cauonDa1e 12/31/2020 www.cslb.ca.gov CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION 1001 I STREET SACRAMENTO, CALFORNIA 95814 2200 E. VIA BURTON ANAHEJM 92806 CA Unit�d Stat� of America 2200 E. VIA BURTON ANAHEIM 92806 CA United Statt>S of America vgonzalez@wcainccom License Number h,) ISSUED: January 01, 2018 EXPIRES: December 31, 2019 Pest Control Business -Main LICENSE CSLB:366764 LICENSE NO. 39575 Invalid if insurance and/or qualified person(s) lapse before expiration date. Mailing Address WEST COAST ARBOR!STS, INC. 2200 EVIA BURTON ST ANAHEIM, CA 92806 Business Location WEST COAST ARBORISTS, INC. 2200 EVIA BURTON ST ANAHEIM, CA 92806 POST THIS LICENSE PROMTNENTLY TN PUBLIC VIEW THIS LICENSE IS NOT TRANSFERABLE-ANY CHANGE IN OWNERSHIP REQUIRES A NEW LICENSE 3 ATTACHMENT 3, PAGE 80 OF 127 RFP #1S/2D-DD7 for City Tree Maintenance Services Disclosures 3.4 If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. A LargE!, maturE! Eucalyptus trE!E! uprootE!d and struck bystandE!rs at a City of WhittiE!r park whilE! taking photos undE!r thE! trE!E!. SE!vE!ral pE!oplE! WE!rE! injurE!d, and onE! dE!ath occurrE!d as a rE!sult of thE! fallE!n trE!E!. CurrE!ntly thE!rE! arE! 22 plaintiffs. ThE! casE! is in thE! bE!ginning phasE!s and has just bE!E!n transfarrE!d to thE! Norwalk court jurisdiction. WCA was pullE!d in as a cross-complaint from thE! City of WhittiE!r. CasE! No. BC656448 -Mojarro, E!t al. v. City of WhittiE!r, E!t al. CasE! No. BC666844 -StE!phaniE! Oviatt v. City of WhittiE!r, WCA Patrick MahonE!y, PrE!sidE!nt 7/23/19 DatE! 4 ATTACHMENT 3, PAGE 81 OF 127 Staff members have diverse educational backgrounds including accounting, business administration, engineering, and forestry. INTRODUCTION West Coast Arbarist's (WCA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering and forestry. WORK FORCE WCA actively maintains ongoing processes ta assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through bath training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes bath basic and extended skills. WCA makes every attempt ta ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed an this contract is routine, recurring and usual. The work includes watering. trimming. pruning. planting. removal and replacement of trees and plants. and servicing of irrigation. The rates included in the Cast Proposal are based an the current prevailing wage determination far "Tree Maintenance (Laborer)." CERTIFICATION WCA encourages its employees ta get certified through the International Society of Arbariculture, in an effort ta raise the standard of professional tree care companies. This standard exemplifies our company's commitment ta providing customers with competent. knowledgeable certified workers. WCA employs a large number of ISA Certified Arbarists and ISA Certified Tree Workers. CREW EVALUATION WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according ta a criteria-based jab description that reflects safety. quality workmanship. productivity, appropriateness of care. problem salving and customer service. A performance appraisal is conducted far each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required ta complete a competency assessment and orientation upon hire and annually thereafter in selected areas ta assure that ongoing requirements are met and opportunities far improvement are identified. 5 ATTACHMENT 3, PAGE 82 OF 127 cc Ql � v., Ql '-­c... >-� c:, � ::E ->< LI j; CD c... cc � v., Ql '-­c... �>g v., '--� .fr � c:, = != c... >-g C­C­·.::: t..-'l v., ·.::: ...c: t..-'l v., cc c:, ·.c E Ql 0-= -.:::, "oj .:.;:::: c... >­ L �c:, ,-=�� '-­Ql = CD cc "' :::::E ro cc c:, ·5, Ql = c..· CD =Ql .e: c... cc c:, "'CD -:, cc Ql � v., Ql '-­c... �>� § ...c: CD ::E -.:::, '-­CD -B °" v., � -� __,..--,,--, CZ> u "' � c:, t..-'l c... >­ aj '° :::, i c... Ql = Ql .:.0 � = g> i CD ::E c... >-� � cc c:, = .s LI > v., cc c:, E Ql 0-= c... >-g v., E c:, ;:= >­-.:::, � = 3 6 STAFF BIOGRAPHIES UPPER MANAGEMENT TEAM Fram marketing, contract administration, field and fleet management. ta infarmati□n techn□l□gy, □ur Upper Management Team is involved in the day-ta-day □perati□ns supporting each Project Team and Customer ta ensure the highest quality □f tree care is being achieved in the industry. PRDJECT TEAM NICK ALAGD. PROJECT MANAGER ISA Certlfied Arbrnrist #WE 4388 AU • TCIA Certified Arb□rist #250 • llC Wildlife Aware • NCC CO Cenlliflied Crame D,�1mabmr Mr. Alag□ has been with WCA since ISSS. He has nearly 35 years experience in the arb□riculture field. He is responsible for estimating, scheduling, contract administration, personnel and daily □perati□n. He is responsible far field □perati□ns, customers service, and management □f crews thr□ugh□ut the Inland Empire. Through his employment he has gained valuable experience in computer estimating, tree inventory systems, and casting programs which are essential in the efficient □perati□n □f tree crews. Nick was recently recognized as WCA. Inc. Area Manager □f the Year far FY 17-18. ALDNSD GARCIA. SUPERVISOR lSA Certified Arh□rist #849 9A " ltlA Safety Profession 81 #30l As Site Supervisor, Al□ns□ is a full-time employee wh□ has worked for WCA, Inc. since ISS7. He is responsible far reviewing the day's activities, assisting the Area Manager in scheduling, and ensuring pr□per safety procedures are being followed. As the Supervisor, he speaks fluent English and will communicate with City officials and □ther interested parties an a daily basis. Reports and resolves malfunctions, damage, □r industrial injury. He als□ assists in employee training programs, maintains records. and files daily reports and receipts. VALERIE RD□RIGUEZ. CUSTOMER SERVICE REPRESENTATIVE (CSR) Valerie has been with WCA, Inc. since 2002, as the CSR (C ustomer Service Representative) she is responsible far providing support ta the Area Manager, Site Supervisors and crew. She is ta act as a liaison between the company and it's clients as well as the general public. Valerie is responsible far responding ta customer service inquires and facilitating contracting functions, such as: mapping, underground service alert. data entry, field b□□k preparation. list preparation. etc. ERNEST□ MACIAS. SAFETY MANAGER lSA Certified Arborist #WE 712□AUM " TICA Safety Pr□fessimml #1115 Ernest□ has been with WCA. Inc. since 2 □11. his primary responsibility is ta ensure safety company-wide which includes the development. implementation and review □f the company's in-h□use training programs. crew safety audits, and the company's Injury H Illness Prevention Program. TIM CRDTHERS. PLANT HEALTH CARE MANAGER ISA Board Certified Master .Arb□rist WE 7855 BUM • □PR Qualifled Pest Control Applicator #145321 IlAL Categmry 8 6 D Tim as been with WCA since 2 □12. Dur PHC program is managed in-h□use: there is n□ subcontracting. Staff is licensed by the CA Dept. □f Pesticide Regulation. Dur program g□es beyond standard chemical applications as we expanded □ur services ta include an Integrated Pest Management program. Inspection. diagnosis and treatments are available as needed. Nick Alag□. Project Mgr. Al□ns□ Garcia, Supv. Valerie Rodriguez, CSR Ernesta Macias, Safety Mgr. Tim Crathers. ATTACHMENT 3, PAGE 83 OF 127 GG Field Employees 3 6 STAFF BIOGRAPHIES LiUNA! In partnership with the Laborer's International Union of North America Higher Standards + Exemplary Training = Superior Employees ISA Certified 142 WCA staff is trained to design and implement Traffic Control Plans. Arborists Board Certified Master Arborists Tree Workers •••• Certified Urban WCA Certified ISA Certified Utility Specialists TCIA Certified Tree Care Safety Professionals ISA Mun icipal Specialist Forester Utility Line Clearance Workers HC WCA has developed an exemplary Plant Health Care Program that goes beyond standard chemical applications. WCA's VP of Field Operations is a key contributor in identifying and developing the first ever Best Management Practices guidelines for Tree Care for Birds and Other Wildlife. ASCA Consulting Arborist Nursery in Placentia 6 Dedicated Manager Information Technology Specialists •• Fleet NCC CO Mechanics Certified Crane Operators CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION Advisors Applicators WCA has 70 staff members certified through the Wildlife Aware and Wildlife Training Institute. Board Certified Master Arborists Michael Palat WE 6541 BUM Kelley Gilleran WE 7061 B Tim Crothers WE 7655 BUM Cris Falco WE 7480 B Glenn Reeve WE 10177 B Michael Mahaney. ASCA Consulting Academy #0022/ Registered Member #353 • WC 0216 A· BA CSUF Mr. Mahoney has over thirty-six years in practical and management experience in arboriculture and urban forestry; 20 years full-time as an arboriculture practitioner; 5 years full-time as manager of large arboricultural contracting firm; 5 years full-time as CEO of arboricultural and urban forestry consulting firm; 6 years full-time as an independent arboricultural and urban forestry consultant. Approximately 45 hours credit. annually. arboricultural continuing education. L------------------------'"'1---.. ATTACHMENT 3, PAGE 84 OF 127 II STAFF BIOGRAPHIES WCA's ISA Certified Arhorists WCA's ISA Certified Tree Workers Employee Name Cert# JESUS RAYA WE-3449A Employee Name Cert# FELIX HERNANDEZ WE-2037AT ADAN BAL TA ZAR REYNAGA WE-7786AT JOEL LOPEZ WE-I0871A ADAM RODRIGUEZ WE-ll281T FRANCISCO LOPEZ WE-IOS52T Al EPPERSON WE-0719A JOHN LEE PINEDA WE-ID367A ADAN BALTAZAR REYNAGA WE-7786AT FRANCISCO RAMIREZ WE-1125ST AGUSTIN LOZANO WE-ll306T FRANCISCO VILLANUEVA WE-I0965T ALEJANDRO VALENZUELA WE-11674T FRANCISCO URENA JIMENEZ WE-ll075T ALFREDO ANGEL LOPEZ WE-11334T GABRIEL GAMINO WE-11167T ANDRES ROMAN WE-11285T GABRIEL MERCADO RUIZ WE-ll568T ANTONIO CASTELLANOS WE-ll203T GERARDO PEREZ WE-9131AT ANTONIO GRADILLA WE-11185T GERARDO A. ORDUNO WE-II036T ANDREW R. TROTTER WE-0642A JORGE MAGANA WE-3460A ARLENE BISCAN WE-9806A JOSE A. GONZALEZ MENDEZ WE-6475A BENJAMIN EUGENE BOROSON WE-10777A JOSE M. CORTEZ TORRES WE-8539A BRIAN C. KIRKEGAARD WE-10476A JOSE M. CHAVARRIA MANZO WE-112IOAT BRIAN M. KOCH WE-0341A JOSE MANUEL PEREZ WE 0818A CALVIN F. HAUPT WE-7634A JOSEPH BARTOLO WE-2034AU ANTONIO GARCIA CONTRERAS WE-11173T GERARDO MARTINEZ GARCIA WE-I0997T CARLOS BRACAMONTES WE-8557A JOSEPH NICK A LAGO WE-4396A ARIEL ALONSO WE-I0906T GLENN 0. WHITLOCK REEVE WE-IDl77ATM CHARLES PA TRICK MADSEN WE-0462A JUAN ORTIZ WE-8514A ARMANDO SOTO WE-11131T GONZALO REGALADO WE-9952AT CORINNE GRUNDER BASSETT WE-11625A JUAN C. IXTA WE-10144A ARMANDO 0. LOPEZ WE-I0953T HECTOR MON TES WE-807SAUT CRISTAN ANGELO FALCO WE-7490A JUSTIN LEE MENZEL WE-11756A AUOOMARD CORRAL WE-1122DT HERIBERTO CORONEL WENCESLAD WE-ll218T CURTIS PATRICK WORTH WE-I0972A KELLEY LEWIS GILLERAN WE-7061A AURELIO COVARRUBIAS WE-11629T HUGO ANGEL RINCON WE-87IOAT DANIEL CHAVARRIA WE-I0292A KRIS BURBIDGE WE-9566A AURELIO PAZ-GUZMAN WE-II084T HUMBERTO CHAVARRIA WE-ll207T DANIEL MAHONEY WE-I0434A LEONEL CORTEZ WE-8625A BRIAN C. KIRKEGAARD WE-I0476AT ISAIAS MACIAS WE-I0979T DAVID COOPER WE-04S7A LORENZO PEREZ WE-7443A CARLOS IXTA WE-11106T IS RAEL A. RAMIREZ WE-ll567T DEBORAH OEPAS□UALE WE-3812A MANUEL BRIANO WE-8791A CARLOS RAMOS WE-11263T J. REFUGIO ESCAMILLA WE-11153T CELEDONIO R. MANZANO OLEA WE-IOS84T J. SOCORRO GARCIA WE-11172T CELESTINO PEREZ WE-11243T JAIME ROGELIO HERNANDEZ WE-52S7AT CESAR WENCESLAD WE-IOS68T JAMES CHARLES WORKING WE-15S2AT CESAR G. VALENZUELA REYES WE-II076T JEFFERY B. WILLIAMS WE-IIDDAT EDUARDO VARGAS WE-11058AT MARCO A. PADILLA JIMENEZ WE-8621A ELOY MAR □UEZ WE-ll566AT MARIA MUNOZ-CAMPOS WE-8267A ERICK SERRANO WE-6750A MATEO ARVIZU WE-IOl51A ERNESTO J. F. MACIAS WE-7120A EUGENE BARRIENTOS WE-87DIA MICHAEL W PALAT WE-6541A CHARLES FM. INSCO WE-11368T JESUS RAYA WE-3449AT FELIX HERNANDEZ WE-2037A NESTOR VALENCIA WE-11359A CURTIS PATRICK WORTH WE-IOS72AT JESUS A. MONTES WE-IIOl4T GERARDO PEREZ WE-9131AT PA TRICK 0. MAHONEY WE-1172A DANIEL CHAVARRIA WE-I02S2AT JESUS M. SARABIA PENA WE-1145DT GERARDO MARTINEZ GARCIA WE-11358A RANDY J. THOMPSON WE-I043A DANIEL RIVAS WE-I0850T JOEL LOPEZ WE-I0871AT GLENN 0. WHITLOCK REEVE WE-10177A REBECCA A. MEJIA WE-2355A DANIEL GEORGE POTTS WE-11534T JOEL MARTINEZ WE-IOSS2T GONZALO REGALADO WE-9952A RENE ROSALES WE-7941AT DANIEL J. KNUTSEN JR WE-11715T JOEL ORTIZ WE-II039T DANNY AVITIA WE-11638T JOEL M. RIVERA WE-11273T DELFINO AGUILAR-MORALES WE-IOSOOT JOHN LEE PINEDA WE-I0367AT DEMETRI□ LIRA WE-11323T JORGE ARREOLA-HERNANDEZ WE-ll321T DEMETRI□ OSEGUERA WE-II043T JORGE DUENAS WE-11144T EDIBERTO SERNA SALAZAR WE-II051T JORGE JIMENEZ WE-IIIIOT EDUARDO AVILA WE-I0812T JOSAFAT MONTOYA WE-IIOl5T EDUARDO MARTINEZ BECERRA WE-IOSSIT JOSE AGUAYO WE-I0899T HECTOR MONTES WE-8079A RICHARD R. MAHONEY WE-1171A HERMINIO PADILLA WE-7552A ROBERT O THOMPSON WE-0915AU HUGO ANGEL RINCON WE-8710A ROONEY l YNN MORGAN WE-9546A IGNACIO LOPEZ WE-732SA ROSE M. EPPERSON WE-1045A ISIORO ESTRADA BARBOZA WE-11685A SEAN PATRICK SULLIVAN WE-10050A J. ALONSO GARCIA-LOPEZ WE-8499A SHAWN A. GUZIK WE-3182A JAIME ROGELIO HERNANDEZ WE-5297A STEFAN B. KALLENBERG WE-10730A EDUARDO VARGAS WE-II058T JOSE JIMENEZ WE-IIIOBT JAMES CHARLES WORKING WE-1592A STEPHEN GLENN DAVIS JR WE-1□894A ELIGIO IBARRA CARDOSO WE-IIIS7T JOSE JIMENEZ HERNANDEZ WE-11113T JAMES PAUL SPECK II WE-I0858AT STEVE 8. HUNT WE-I044A ELOY MAR□UEZ WE-ll566T JOSE VEGA WE-II062T JARED LEE MAYSEY WE-11510A TIMOTHY CROTHERS WE-7655A ENRl □UE SANDOVAL WE-ll302T JOSE A. ALVAREZ WE-I0908T JASON PINEGAR WE-2039AU VICTOR M. GONZALEZ WE-7175A ERNESTO GONSALEZ WE-ll461T JOSE A. GONZALEZ MENDEZ WE-6475AT JASON ROSS OAVLIN WE-7628A WALLACE BURCH WE-0713A EUGENE BARRIENTOS WE-87DIAUT JOSE ABEL CANCINO WE-IIIS2T FAUSTO GUZMAN WE-II083T JOSE AGUSTIN CARRILLO WE-11200T FELIX GARCIA WE-11170T JOSE F. ORELLANA WE-ll483T JEFFERY B. WILLIAMS WE-IIOOA WILLIAM STEVE PONCE WE-6461A JOSE INEZ MANCILLA WE-IOS83T JULIO C. GARCIA VAZ□UEZ WE-ll175T MELCHOR LEMUS WE-11237T ROBERT JAY ADDISON JR WE-I0898T JOSE JUAN PEREZ WE-11246T KYLE JAMES VIGNEAU WE-IOS62T MICHAEL LOUIS YOUNG WE-11687T ROONEY l YNN MORGAN WE-9546AUT JOSE LUIS DELREAL WE-1123IT LEONARDO RAMOS WE-ll264T MIGUEL AYALA WE-IDS24T ROMUALOO GAETA LUNA WE-11165T JOSE M. CORTEZ TORRES WE-8539AUT LEONEL CORTEZ WE-8625AT MIGUEL MACIAS WE-I0978T SALOMON SILVA WE-II053T JOSE M. MUNIZ GARCIA WE-ll686T LETUSA MUAAU JR WE-ll 021T NELSON R. AGUIRRE WE-IOSDIT SALUSTIO SANCHEZ WE-11462T JOSE M. CHAVARRIA MANZO WE-1121DT LORENZO PEREZ WE-7443AT OSCAR IGNACIO RIVERA WE-11424T JOSE MANUEL PEREZ WE-0818AT LUIS A. MUNOZ RAMIREZ WE-ll023T PEDRO CUEVAS WE-ll765T SAMUEL JIMENEZ WE-IIIOST JOSE R. GRANADOS WE-ll186T LUIS P PEREZ WE-ll245T PEDRO GARCIA WE-ll168T SANTOS MACIAS LEMUS WE-I0980T JOSEPH ANTHONY NUNN WE-11034T MANUEL BARRAGAN WE-IOS25T PEDRO SANDOVAL WE-ll3DIT SERGIO LOPEZ-RIVERA WE-ID957T JUAN BECERRA WE-IDS32T MANUEL BRIANO WE-87SIAT PEDRO Al TAM IRA NO WE-IID95T STEFAN B. KALLENBERG WE-ID730AT JUAN MAR □UEZ WE-IDS87T MARCO A. PADILLA JIMENEZ WE-8621AT RAMON ZUNIGA GOMEZ WE-ID977T STEPHEN GLENN DAVIS WE-ID894AT JUAN ORTIZ WE-8514AT MARCO ANTONIO VERGARA WE-ll065T RANULFO PERAL TA CASTANEDA WE-11202T STEVE 8. HUNT WE-I044A JUAN TELLEZ TAPIA WE-ll137T MARCOS RICHARD-MARTINEZ WE-IOS89T RAUL MANZO HERNANDEZ WE-ID985T VENTURA GOMEZ WE-1118DT JUAN AMADOR ARCE WE-1148DT MARCOS GAMINO WE-ll482T RAUL TELLEZ TAPIA WE-11138T JUAN C. PENA-ARIAS WE-ll327T MARTIN BARRERA WE-IOS28T RAYMUNDO GUTIERREZ WE-IIOBOT WALLACE BURCH WE-0713AT JUAN CARLOS MORA WE-IIDIST MATEO ARVIZU WE-IOSIBT RENE ROSALES WE-7S41AT 8 ATTACHMENT 3, PAGE 85 OF 127 PRUNE CLASSIFICATIONS Grid Prune-Grid tree pruning is based on pruning in pre-designed districts. or grids on a set cycle and includes all trees (small. medium and large-sized.) Pruning will include structural pruning, crown raising. and crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more than 25% of the live foliage removed at a given time. Full Prune/Crown Reduction-Crown reduction is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be reduced. A full prune is recommended when the primary objective is to maintain or improve tree health and structure. and includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a full prune shall have more than 25% of the live foliage removed at a given time. Service Requests A Service Request Prune includes tree maintenance services on designated tree(s) as ordered by the Agency Arborist or designee. Pruning may include structural pruning. crown raising. crown cleaning or pruning to reduce/restore the crown. Whichever work type is ordered by the Agency, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice. Tree Pruning Guidelines. Work assignments from the Agency may require mobilization from one tree site to another within the Agency. Line Clearance Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines. Small Tree Care Proper pruning and care during the early stages of the tree's life will save money in the future. and create a safer. more beautiful. healthy. easy-to-maintain tree. We believe that tree care that is performed early will affect its shape. strength and life span. Dur specialized small tree care team consists of certified personnel trained to perform the following: •Selective structural pruning •Removal of dead. interfering. split and/ or broken limbs •Pre-conditioning the water retention basin built around the tree •Staking or re-staking •Adjusting tree ties •Adjusting trunk protectors •Weed abatement Palm Trunk Skinning Palm tree skinning consists of the removal of dead frond bases (only). at the point they make contact with the trunk without damage to the live trunk tissue. Root Pruning We strongly recommend against any root pruning. however. should the Agency elect to proceed. we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots. so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native soil and debris will be hauled away. Tree Removal □perations With a minimum of 48 hours advanced notice. WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage. Immediately following the removal. the stump will be ground down. if ordered to do so and with proper USA notification. Tree Planting We can replace trees that have been removed and plant new trees in accordance with specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well-trained planting team will perform the soil preparation and installation of the tree. Tree Watering Tree watering will be performed by a full-time. WCA team member on various routes. when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds. soil that has settled. and/or staking and tying needs. 9 ATTACHMENT 3, PAGE 86 OF 127 Emergency Response We are prepared for emergency calls 24 hours a day. 7 days a week. including holidays. The toll free number is 866-LIMB-DOWN (866- 546-2368). This number will be provided to the Agency. Police Department and/ or Fire Department. Our emergency response team will do what is necessary to render the hazardous tree or tree­ related condition safe until the following workday. Crew Rental Due to our vast amount of resources. including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outside of the most common tree maintenance services: •Flag hanging •Holiday light installation •Changing ball park lights •Misc. use of aerial towers and cranes (including equipment rental) •Crown reduction •Crown restoration Arborist Reports We have full-time Certified Arborists on staff that can prepare detailed arborist reports. tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis. ■ SERVICES APPROACH Plant Health Care Tim Crothers, Plant Health Care Manager •ISA Board Certified Master Arborist WE-7655 BUM •DPR Uualified Pest Control Applicator #145321 •UAL Category B HD Our PHC program managed by Tim Crothers goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (1PM) that requires diagnosis before treatment. WCA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with: •Proper diagnosis based on on-site inspection with laboratory testing when necessary •Proactive and preventative recommendations that reduce the amount of potential pest and disease issues •Follow-up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest Shot Hole Borer They Polyphagous Shot Hole Borer (PSHB) is a new pest in Southern California. This boring beetle drills into trees and brings with it a pathogenic fungus (fusarium euwa//acea). as well as other fungal species. When heavily infested. the resulting Fusarium causes the decline and death of trees. Over 120 different tree species are affected in Southern California and over 30 reproductive hosts are of high concern. As tree care professionals. we have a responsibility to understand and report wbe□ we see s !cee we see w□ckiro □□ i□testerl with PSHB ABILITY TD ACDUIRE, PURCHASE 6 STAGE TREES Cities expect the highest quality of new trees. proven varieties and an organization with the knowledge and skills to provide them with the latest and most reliable information available related to tree planting. By meeting these expectations. we're able to contribute to the success of reforestation projects within communities. In order to complete successful tree planting programs. cities can rely on us to locate. acquire and purchase different tree species. As part of our Corporate Capability. we are financially able to purchase large quantities of trees for planting projects. Being familiar with over 50 nurseries in California. allows us to obtain the best tree available from a broad and plentiful stock. The process by which we obtain trees is quite simple: First. we utilize our database of nurseries. and contact several of them requesting specific trees with their prices. Upon locating the availability of trees. we then perform a tree pre-inspection at the nursery. When time is of the essence. nurseries will provide us with photos either by mail or by e-mail for our review. Once the trees are purchased. and depending on the size of the project. we have them delivered to our facility in Placentia. Brea. or if possible. at a staging area within the Agency. It is through this process that we have planted an average of 14.000 trees for all of our customers each year during the past three years. STATE OF CALIFORNIA 0EP.ARTMENT OF FOOD Ar-JD AGR.ICUL TURE 1220 N STREET SACRAMENTO, CALIFORNIA 9581<1 916.654.0435 LICENSE TO SELL NURSERY STOCK _ POSTTHlS LICENSE PROMINENTLY IN PUBLIC VIEW _ 6-4·033 IREV, 5-00) THIS llCENSE IS HOT TRANSFERABLE ·ANY CHANGE IH OWMERSHIF' REQUIRS:S A NEW LICENSE LICENSE NUMBER B0680.001 ORANGE COUNTY 10 ATTACHMENT 3, PAGE 87 OF 127 A SERVICES APPROACH GREEN WASTE WCA's c□mmitm1mt t□ be a s□cially responsible c□rp□rate partner t□ □ur cust□mers and c□mmunities is exemplified in □ur Recycling Pr□gram. With the steadily-increasing c□ncern for the ec□l□gical health □f □ur c□mmunities. WCA has embarked □n a landfill diversi□n pr□cess where all material is taken t□ recycling facilities where it is used in the pr□ducti□n □f sail amendments. We are c□mmitted t□ taking all recyclable materials rem□ved fr□m the trees trimmed for the durati□n □f this pr□ject t□ a recycling center for pr□cessing. Verificati□n □f am□unts recycled will be obtained and rep□rted by WCA via Arb□rAccess for the purp□se □f meeting the g□als □f the State for reducing landfill usage. MULCH is made fr□m c□arse gr□und branches and leaves. It sh□uld be spread □n the gr□und at a rate □f six t□ twelve inches for best effect. Fresh mulch will deplete nitr□gen fr□m the surface □f the sail which will reduce unwanted weeds. Once the mulch has decayed. it returns nitr□gen which helps build the quality □f sail for plants. A large am□unt □f tree debris is pr□cessed by WCA and used in large scale mulching projects for establishing native plants in □pen space areas. COMPOST is made fr□m fine gr□und branches. leaves □r □ther □rganic material. When mixed with □xygen and water. the □rganic material will decay □r "c□mp□st." A finished c□mp□st is excellent for turning int□ the tap layer □f sail and will add nitrogen and increase the water h□lding capacity □f sail. Yau can make c□mp□st at h□me in a pile in y□ur yard □r in a bin that y□u make □r purchase. Large scale c□mp□sting is d□ne at regi□nal recycling facilities. FIREWOOD is traditi□nally the mast c□mm□n use □f large branches and lags. Firew□□d is used t□ heat h□mes during winter m□nths. WCA takes lags t□ a yard in Irvine where a firew□□d retailer splits and resells the firew□□d t□ l□cal residents. LOGS TD LUMBER is an □Id idea with a new approach by converting Agency trees int□ usable lumber. WCA w□rked □n a twelve m□nth trial pr□gram with the California Department □f Forestry and Fire Pr□tecti□n t□ create an envir□nmentally s□und and s□cially responsible alternative t□ imparting lumber fr□m □ther areas. reducing □ur demand □n trees fr□m natural forests. LOGS TD LUMBER Recycling the Ur/Jan Forest were California Depar tment □f Forestry and Fire Pr□tecti□n (CDF}. The Goal is t□ create an environmentally sound and socially responsib le alternative t□ imparting lumber from other areas and t□ reduce the demand □n trees from natural forests. (J0_ (J0_ � Reducing 1ii� waste from the urban forest. Converting trees removed int□ useable lumber. Assisting with landfill diversion (ABS3S). Giving back t□ the Community! The program proves t□ be successful and n□w WCA transports suitable lags t□ our w□□d re cycling center. W□□dhill Firew□□d. 11 ATTACHMENT 3, PAGE 88 OF 127 IMPLEMENTATION PLAN Ta ensure the quality of work and the level of service expected. WCA abides by a well-defined quality control plan that incorporates the following: •Certified personnel •Safety •Pruning specifications and guidelines •Sound equipment •Public relations •Proper traffic control •State-of-the-art communication systems Special shifts including weekends and evenings can be arranged in accordance with the Agency's specifications. Project/ Area Manager: NICK ALAGD ISA Certification #WE 4396-AU ISA Tree Risk Assessment #El083 TCIA Certified Arborist #250 TLC Wildlife Aware The project Area Manager will be the central point of contact and will work cooperatively with Agency staff. local residents and business owners. etc. The Area Manger will provide overall field supervision and crew management. Daily Management Daily management will consist of. but not be limited to: •Email notification complete with location. crew. equipment type. and work description •Supervise crew personnel to insure proper pruning standards are followed in a safo manner •Traffic control setup and maintenance of work zone •Ensure work area is left free of debris at the end of shift •Maintain record of work completed each day •Maintain good public relations at all times •Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management Weekly management will consist of. but is not limited to: •Weekly inspection of work completed •Meet with the Agency to review work schedule and progress •Insure standards of pruning are performed in accordance with Agency specifications •Maintain open communication with the Agency Inspector and field crew Scheduling of Work The Area Manager is responsible for scheduling work which shall conform to the Agency's schedule of performance. We recommend equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience. Public Notification Upon Agency staff approval. WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings. door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify residents. Communication Systems Our use of modern and reliable communication systems affect our daily job performance by increasing our efficiency. Management and Field Personnel utilirn smart phones as both navigational and communication devices in the field. Smart phones have proven to be a convenient method to input data as related to tree inventories. daily work records. timesheets. photos. and billing information; eliminating the need to handwrite data and improving customer service by minimizing response time. Permits and Licensing WCA will procure a City Business License as necessary and any "no­ foe" permits prior to commencement of work. Permits (i.e .. encroachment. traffic control. etc.) requiring foes will be charged back to the Agency. Right-of-Way All work will be performed in the public right-of-way. Employees will not utilirn private property for eating. breaks or any other reason or use water or electricity from such property without prior written permission of owner. Cooperation and Collateral Work WCA will give right to operate within the project to the Agency workers and/ other contractors. utility companies. street sweepers. and others as needed in a cooperative effort to minimize interference in daily operations. 12 ATTACHMENT 3, PAGE 89 OF 127 WDRKFLDW TIMELINE Dr'id �rumng Rowsforrt fflnmplet�nn dependent nn tr1ee rrwmtity) Work request received from Customer L _.l Foreman posts public notices J CSR creates a work order 6 gives to Area Manager Crew performs work Removllf Rnwnhllrl (15-111 day Gom1plelinn) Customer marks trees for USA 6 notifies resident Area Manager schedules work, informs the Customer 6 gives work order to Foreman Work request received from Customer Crew performs work Planting Flowchart (t5-3D day Cum1pletinn) Work request received from Customer Crew performs work 6 hangs tree care door hanger CSR prepares work order 6 orders tree(s) from Nursery Manager Foreman completes work order 6 inventory: then turns in Serwee Request Row.chart Oi•3fll day Gomp1efinn) Work request recei ed from Customer Foreman posts -.----uublic notices Crew performs work Area Mana_ger schedules the work H informs the Customer _J Foreman completes work order 6 inventory: then submits to office CSR creates work order 6 contacts USA 48 hours in advance of work Foreman completes work order 6 inventory: then submits to office , CSR gives work order to Area Manager to schedule work 6 inform the Customer CSR closes work order: Billing Dept. prepares invoice Area Mana_ger schedules the work H informs tHe -.----t.ustomer Foreman complete work order 6 i Yentory: -..----t.-lien turns in E�ergency Flownhiwt (I Hour Response/ lli Hn:ur Gomplet1nn) Erner ency request recei.,,e from.Gustomer Crew sends n□tificat1 and photos ta Custa e and Supe�vis□P that work is complete If applicable. crew Pe urn ta site nex day ta complete work Supervisor creates work order 6 sends to ---Foreman Foreman completes work order 6 i ventory: t en turns in B llUALITY CONTROL Work order is given Jto the Foreman CSR closes work order: Billing Dept. L prepares invoice Work order is given to the Area Manager CSR closes work order: Billing Dept. prepares invoice Work order is given to the Foreman Billing Dept. processes 6 prepares invoice Work order is given to the Foreman CSR closes work o der: Billing Dept. prepares invoice er: ice 13 ATTACHMENT 3, PAGE 90 OF 127 EMERGENCY C□NTACTS TOLL FREE 888.548.2389 in case of emergency after normal business hours Leave a message, if you do not receive a call back within 1 □ minutes, call the following contacts in order: ALONSO GARCIA. SUPERVISOR 714.981.3564 MANUEL PEREZ. SUPERVISOR 626.255.2821 LEONEL CORTEZ. SUPERVISOR 714.412.0424 NICK ALAGD. AREA MANAGER 714.920.0558 MARTIN CORTEZ. AREA MANAGER 714.713.0717 After confirmation from on call Manager. you can email multiple locations to: LIMBDOWN@lWCAINC.COM NORMAL BUSINESS HOURS 714.881-1800 B QUALITY CONTROL SAMPLE PLANTING D □□R HANGER PLEASE :)L � ..._, - change or adjust the stakes. r., J( adjust the water basin or mulch , , ' ' '', Services Provided By: I'-< EC of weeds and other plants. West Coast Arbonsts, Inc., 2200 E. Via Burton St., Anaheim, CA 92806 800.521.3714 TREE CARE PROFESSIONALS SERVING COMMUNITIES WHO CARE ABOUT TREE:; 14 ATTACHMENT 3, PAGE 91 OF 127 Project Site Maintenance Work site will be left free of debris at the end of each workday. We will not discharge smoke. dust. or any other air containments in quantities that violate the regulations of any legally constituted authority. Protection of Public and Private Property WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least disturbance. Public Convenience and Safety WCA will comply with any and all local sound control and noise level rules. regulations. and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency *Excluding emergency services. Traffic control procedures will be set-up in accordance with the Work Area Traffic Control Handbook (WATCH) and State of California Manual of Traffic Controls as well as the Agency Traffic and Safety Operating Rules. WCA will make adequate provisions ta insure the normal flaw of traffic aver the public streets and park roads. Every effort will be made ta keep commercial driveways and passageways open ta the public during business hours. High visibility arrawbaard(s) will be used when neeoed. Prior ta use. the Agency will approve traffic safety equipment and devices. PJ!destrian and vehicular traffic shall be allowed ta pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker wm serve ta coordinate safe operations an the ground at all times when work operations are in progress. CREW WORKIN IN TREES 15 ATTACHMENT 3, PAGE 92 OF 127 Customer Service Department As we work with. □r near. the public. we are mindful that we will mast likely be the first person the public contacts. We have a full­ time Customer Service Department with each Customer Service Representative (CSR) trained in addressing concerned residents and bystanders. Complaints 6 Damage Resolution Should there be any property damage, we adhere t□ specific procedures t□ resolve the problem. The Foreman □n the jab site will notify the resident and the Inspector immediately. If the resident is n□t at home. then we will leave a WCA card with instructions t□ call □ur Claims C□□rdinat□r in □ur corporate □Hice. The ultimate goal at each work site is t□ leave the property in the same condition as before we entered it. We will notify the Agency Representative immediately upon damage □f personal property including plans for corrective measures t□ take place within 48 B DUALITY CONTROL All WCA vehicles are equipped with an Accident Kit should anything happen during the work day. Each kit has an Incident Report. an Accident Report. an Injury Report. a camera. First Aid instructions and pr□t□c□I for contacting the corporate □Hice. A computerized lag □f all incidents is maintained t□ include the date, time □f occurrence, l□cati□n. problem and action t□ be taken pursuant thereto □r reasoning for nan-action. Any activities found by the Agency t□ be unacceptable will be rectified immediately. All other complaints will be abated □r resolved within twenty-four (24) hours □f the occurrence. We have teams specifically assigned for handling damage t□ properties, bath private and public. Through □ur communication system, we have the ability t□ dispatch either □f these teams and have them respond immediately t□ the site for proper repair. We pride ourselves □n professional workmanship t□ avoid these types □f incidents, however. should □ne occur, we take all appropriate measures t□ resolve the matter in a timely and efficient manner. OATH OF COMMITMENT WC.4 is comml[ted to working with the City of Rancho Cucamonga staff to develop and maintain a work schedule that will proVJde the citizens with the most effective and efficient means to perform tree care services. We will adhere to the schedule established by the City and ensure residents of our dedication to completing work in a timely manner. We understand that there may be fluctuations in the City's budget and that the City may asl< us to reduce service levels in an effort to meet the current economic demands. By being flexible, we can help to ease any financial strain, promote contractor stabill[y and guarantee residents with quality tree care G customer service. This is our oath of commitment to uphold the prestigious namesake of the City of Rancho Cucamonga by proV!ding gold standard tree care services. 7 /24/IS 16 ATTACHMENT 3, PAGE 93 OF 127 �­-----N----_ ARBORTM ACCESS ARBORACCESS FEATURES •Ease of use •View invoices •Cnrnte work orders •Mobile app •View tree site details •Live data •View work history •GIS/GPS mapping LIST TRACKING SYSTEM The List Tracking Report in ArbarAccess is a useful tool in the management of incoming work. This report allows bath parties ta track specific jabs as they are ordered by the Agency. Proper use of this system enables the Agency and WCA ta track the completion of work that is ordered. INVENTORY SOFTWARE-ARBORACCESS Our tree management program sets us apart from other companies. With nearly 2,000 active users. ArbarAccess and our mobile app will help you easily manage your urban forest with ease and convenience. Tree site attributes include location (utilizing GPS coordinates). species type, and parkway size. Features allow you ta view and edit work history records and create work orders directly from the field. all from our secure cloud. The information contained in ArbarAccess is live data that can also be linked directly ta a GIS program. such as Arc View. far gea-cading purposes and can assist your Agency in meeting GASB34 requirements. ArbarAccess provides an unlimited resource of information regarding your urban forest. SOFTWARE TRAINING Our IT Department is based out of our corporate office in Anaheim. CA with regional offices located throughout California and Arizona. Each office has the ability ta provide software training ta our customers. We are also available ta provide training sessions an­ site at the customer's discretion. On-site training is proven ta be effective as it provides a guided hands-an experience. We offer periodic tree maintenance and management workshops each year. These free workshops are provided ta our customers regionally and educate aver 250 people annually. They have proven ta be a great round-table and networking opportunity far the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry. Certified Arbarists and Tree Workers who attend are eligible ta receive continuing education credits (CEU's) from the International Society of Arbariculture. The success of any urban forest program depends an the proper management of information. Unlimited telephone and/ or email support is available ta answer technical questions and aid staff in the use of the software system. Software training and support is included in the cast associated with the inventory data collection. WCA has completBd 3 □□+ GPS tree inventories. 17 ATTACHMENT 3, PAGE 94 OF 127 BILLING WCA. Inc. op8rat8s a mod8rn invoicing syst8m that is updat8d on a daily basis. Progr8ss billings will 68 submitt8d to th8 Custom8rs on a bi-W88kly basis. unl8ss oth8rwis8 r8QU8St8d. lnvoic8s will r8fl8ct an amount compl8t8 for th8 billing p8riod. along with a y8ar-to-dat8 total for that job. Each billing will includ8 a listing of compl8t8d work by addr8ss. tr88 sp8ci8s. work p8rform8d and appropriat8 data acc8ptabl8 to th8 custom8r. This information will 68 suppli8d in hardcopy and imm8diat8ly acc8ssibl8 on ArborAcc8ss. Job balanc8s r8fl8cting th8 p8rc8nt of compl8tion for 8ach job can 68 vi8W8d on ArborAcc8ss. SAMPLE MANAGEMENT T□□LS DETAILED TREE SITE CHARACHTERISTICS Th8 advanc8d t8chnology provid8s a valuabl8 tool to urban for8stry profassionals by displaying sp8cific tr88 sit8 information along with a r8pr8s8ntativ8 photograph of th8 sp8ci8s typ8 and a r8comm8nd8d maint8nanc8 fi8ld. ArborAcc8ss' built-in quality control faatur8s assist in data accuracy. As maint8nanc8 is p8rform8d, th8 work history is updat8d and accompani8d with bi­ W88kly invoic8s. This proc8ss 8liminat8s th8 n88d for dual-inputting and h8lps k88p th8 tr88 inv8ntory curr8nt and accurat8. MAINTENANCE REC□RDS Accurat8 maint8nanc8 r8cords for 8ach location oft8ntim8s can assist th8 Ag8ncy with liability claims. Maintaining a d8tail8d history of th8 work p8rform8d at 8ach location d8monstrat8s good faith in pr8s8rving its urban for8st. It is imp8rativ8 that work r8QU8sts ar8 pull8d from th8 syst8m prior to th8 work b8ing p8rform8d. oth8rwis8 inv8ntory accuracy is not guarant88d. D INVENTORY MGMT SAMPLE AGENCY SPECIES FRE □UENCY REPORT Botanical Common Total Pct. Liquidambar styraciflua AMERICAN SWEETGUM 4,781 14.36% Lagerstroemia indica CRAPE MYRTLE 2,008 6.03% Ul mus parvifolia CHINESE ELM 1,963 5.90% Fraxinus velutina 'Modesto' MODESTO ASH 1,820 5.47% Cupaniopsis anacardioides CARROTWOOD 1,568 4.71% Fraxinus velutina ARIZONA ASH 1,259 3.78% Pinus ca nariensi s CANARY ISLAND PINE 1,191 3.58% Grevillea robusta SILK OAK 1,141 3.43% Pistacia ch in en sis CHINESE PISTACHE 1,127 3.39% Liriodendron tu lipifera TULIP TREE 1,076 3.23% other OTHER 15,355 46.13% Total Trees 33,289 1000/o Th8 Sp8ci8s Fr8QU8ncy r8port can assist your Ag8ncy in id8ntifying th8 tr88 population within th8 urban for8st. This typ8 of information is valuabl8 in th8 8V8nt of an ins8ct infastation. d8adly dis8as8. or 8V8n 8stimating futur8 maint8nanc8 costs. In addition. an analysis can 68 p8rform8d to 8Valuat8 th8 history of th8 p8rformanc8 of a particular sp8ci8s within your Ag8ncy. DETAILED REP□RTING □PTl□NS •lnv8ntory •DBH Fr8QU8ncy •Vi8w lnvoic8s •H8ight Fr8QU8ncy •Job Balanc8s •District Fr8QU8ncy •Gr88n Wast8 •Sp8Ci8s Fr8QU8ncy (sample above) •Work History •All T88s at an Addr8ss •Work Typ8 by District • Estimat8d Trn8 Valu8 18 ATTACHMENT 3, PAGE 95 OF 127 EOUIPMENT Modern Fleet consisting of 15DD+ Dur modern fleet undergoes daily inspection prior t□ use t□ ensure efficiency and safety. All equipment is routinely serviced. painted. and detailed. All equipment used during the duration □f this project will meet state and federal safety requirements and have all up-ta-date certifications as required. CHP Biennial Inspection of Terminal Certification We have successfully been awarded the CHP Biennial Inspection Award □f Rec□gniti□n. This inspection has assisted □ur company in instituting several safety programs. as well as □ur Preventative Maintenance Program utilized by □ur in -house fleet department. The inspection reviews □ur vehicle maintenance and repair records. □ur procedural methods and policies for vehicle maintenance and □perati□ns. This certification ensures that □ur vehicles operate safely. NetworkCar Fleet Solutions WCA has partnered with Netw□rkCar Fleet S□luti□ns t□ provide GPS units □n all vehicles and equipment. This investment has given us and □ur customers the following benefits: •Provide faster response times and mare efficient routing allowing us t□ service mare customers •Lawer □perati□nal casts by optimizing □ur fleet size. reducing labor. overtime. and insurance. and minimizing costly vehicle repairs •Decrease fuel use by m□nit□ring fleet fuel ec□n□my and saving □n unnecessary fuel expenditures •Reduce emissions by helping drivers improve their habits such as speed and idle time. and reducing total miles driven which will significantly reduce harmful greenhouse gas emissions •Improve dispatching with landmarks and driving directions. GPS units helps us t□ better dispatch s□ that we can service mare customers. faster •Recover stolen vehicles reducing liability casts which can be passed □n t□ customers GIS MAP - CITY OF FULLERTON 9\ ;;: H 321-JOSE A - G - USTIN CARRILLO .._l*-• Date: 2/24/2017 -o: 12 AM (.,· Status: Driving o'-Speed: o df:e Nearest Address: l(1 1701-1743 Fullerton Creek Dr Fullerton 181 • X EOUIPMENT LIST SUMMARY: Pick Up Trucks 261 Aerial Lift Devices 252 95' Aerial Devices 15 Dump Trucks 147 Flat Beds 39 Forklifts G Arrowboards GO ATVs 4 Stump Grinders 48 Loaders 65 Rubber Track Loader I Root Pruners 2 Rolloff Trucks 39 Saw Mill 2 Log Skidder I Back Hoes I Brush Chippers 152 Cranes 5 Toyota Prius ID Toyota Varis 8 Ford CMAX 4 19 ATTACHMENT 3, PAGE 96 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal ("RFP") #19/20-007 for Citywide Tree Maintenance Services. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. Patrick Mahoney (Print Name) No Relationship (Relationship to the City) President (Relationship to the Vendors) (Signature) (Date) Must be included in final RFP submittal. ATTACHMENT 3, PAGE 97 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: __±_ Vendors accepts the PSA without exception. OR __ Vendors proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summ y may deem the response as non-responsive. Signature Patrick Mahoney Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. ATTACHMENT 3, PAGE 98 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED I, ---'-P=a-"-tr-'-=ic'-'-k'-'M--'---'---=a'-'--h'-=o'-'-n'-=e'-'-y __ _ the President -----------'--'--=-="-==-'-''-'----------- (President, Secretary, Manager, Owner or Representative) of ___________ W�e�s�t�C�o�a�st�A�rb�o�ris�t=s �l�n�c�. -------� certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") for #19/20-007 for Citywide Tree Maintenance Services have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to verage shall result in termination of the contract. Patrick Ma Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. ATTACHMENT 3, PAGE 99 OF 127 Certificate of Insurance THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON YOU THE CERTIFICAl'E HOLDER. THIS CERTIFICATE IS NOT AN INSURANCE POLICY AND DOES NOT AMEND, EXTEND, OR ALTER THE COVERAGE AFFORDED BY THE POLICIES LISTED BELOW. POLICY LIMITS ARE NO LESS THAN THOSE LISTED AL THOUGH POLICIES MAY INCLUDE ADDITIONAL SUBLIMIT/LIMITS NOT LISTED BELOW. This is to Certify that lwEST COAST ARBORISTS, INC2200 EAST VIA BURTON ANAHEIM CA 92806 L 7 _J NAME AND ADDRESS OFINSURED � Libe!!,x Mutual. �INSIURANCE is, at the issue date of this certificate, insured by the Company under the policy(ies) listed below. The insurance afforded by the listed policy(ies) is subject to all their terms, exclusions and Conditions and is not altered by any requirement, term or condition of any contract or other document with respect to which this certificate may be issued. EXP DATE TYPE OF POLICY □ CONTINUOUS POLICY NUMBER LIMIT OF LIABILITY □EXTENDED IZI POLICY TERM WORKERS 7/1/2020 WA7-66D-039499-079 COVERAGE AFFORDED UNDER WC EMPLOYERS LIABILITY LAW OF THE FOLLOWING STATES: COMPENSATION Statutory Limits All States Excwt: ND, OH, WA, Y Bodily Ing,UCY by Accident 1 000 000 Each Accident Bodily Injury By Disease $1 000 000 M-•f -Bodily Injury By Disease $1 000 000 E::ich Pt>r<;;on COMMERCIAL 7/1/2020 TB2-661-039499-019 General Aggregate GENERAL LIABILITY $2,000,000IZI OCCURRENCE Products / Completed Operations Aggregate □ CLAIMS MADE $2,000,000Each Occurrence $2 000 000RETRO DATE I I Personal & Advertising Injury $2,000,000 Per Person I Organization Other IOther Dama�e to &remises rented to vou <s 00 0 0 AUTOMOBILE 7/1/2020 AS7-661-039499-039 Each Accident-Single Limit LIABILITY $2,000,000 B.l. And P.D. Combined 0oWNED 0NON-OWNED 0 HIRED OTHER ADDITIONAL COMMENTS • lfthe certificate expiration date is continuous or extended term, you will be notified if coverage is terminated or reduced before the certificate expiration date. NOTICE OF CANCELLATION: (NOT APPLICABLE UNLESS A NUMBER OF DAYS IS ENTERED BELOW.) BEFORE THE STATED EXPIRATION DATE THE COMPANY WILL NOT CANCEL OR REDUCE THE INSURANCE AFFORDED UNDER THE ABOVE POLICIES UNTIL AT LEAST 30 DAYS NOTICE OF SUCH CANCELLATION HAS BEEN MAILED TO: !,Evidence Only 7 Each Person Each Accident or Occurrence Each Accident or Occurrence Liberty Mutual Insurance Group Elaine Ulan 2200 E Via Burton Anaheim CA 92806 Los Angeles / 0603 818 W 7th Street, Suite 850 AUTHORIZED REPRESENTATIVE 0564408 Los Angeles CA 90017 213-443-0782 L _J OFFICE PHONE This certificate is executed by LIBERTY MUTUAL INSURANCE GROUP as respects such insurance as is afforded by those Companies 49339838 I LM_2819 I 7/19-7/20 -GL/2/2, AL/2, WC/1 I Donna Smitala I 6/18/2019 8:51:15 AM (CDT) I Page 1 of 1 LOI COi 268896 02 11 6/18/2019 DATE ISSUED ATTACHMENT 3, PAGE 100 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT D" ADDENDUM ACKNOWLEDGEMENT The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the number of addenda that have been posted. •Addendum No. 1 •Addendum No. 2 • • Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. ATTACHMENT 3, PAGE 101 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM I certify that neither West Coast Arborists, Inc. (Vendor) nor any of its proposed subcontractors are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 {3 CFR part 1986 Comp., p. 189) and 12689 {3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal will be disqualified. Signature Patrick Mahoney Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. ATTACHMENT 3, PAGE 102 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT F" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of 730 days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy-back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy-back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendors. Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify. YES __ ✓;...,___NO ___ _ Must be included in final RFP submittal. ATTACHMENT 3, PAGE 103 OF 127 City of Rancho Cucamonga Request for Proposals ("RFP") #19/20-007 for Citywide Tree Maintenance Services "EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDORS IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING IN FORMAT/ON. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE. Company Name: West Coast Arborists, Inc. Telephone#: (714)991-1900 Fax#: (714)956-37 45 E-mail address:Victor Gonzalez, Vice President vgonzalez@wcainc.com Authorized Representative: (print) Patrick Mahoney Signature: Address: (Street, Su.# City, State, Zip) Web Address: Title: Date: 2200 E. Via Burton Anaheim, CA 92806 www.wcainc.com President 7/23/19 ust be included in final RFP submittal. ATTACHMENT 3, PAGE 104 OF 127 City of Rancho Cucamonga Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Bid Results Bidder Details Vendor Name West Coast Arborists, Inc. Address 21718 Walnut Ave. Grand Terrace, CA 92313 United States Respondee Victor Gonzalez Respondee Title Vice President Phone 714-991-1900 Ext. Email vgonzalez@wcainc.com Vendor Type Bid Detail Bid Responsive Yes Ranking Line Items Discount Terms no discount Num Item Code Grid Pruning UOM Flat rate price per tree. EA Full Prune per Service Request. 2 0"-12" Diameter Standard Height EA 3 13"-18" Diameter Standard Height EA 4 19"-24" Diameter Standard Height EA 5 25"-30" Diameter Standard Height EA 6 31"-36" Diameter Standard Height EA 7 36"+ Diameter Standard Height EA Qty 7500 500 1000 3500 2500 100 50 Crown Raise per Service Request -Hardwood tree 8 0"-12" Diameter Standard Height EA 10 Unit Price $74.0000 Subtotal $74.0000 $100.0000 $124.0000 $144.0000 $294.0000 $494.0000 Subtotal $40.0000 PlanetBids, Inc. Line Total $555,000.0000 $555,000.0000 $37,000.0000 $100,000.0000 $434,000.0000 $360,000.0000 $29,400.0000 $24,700.0000 $985,100.0000 $400.0000 Page 1 Printed 10/21/2019 Discount Comment $555,000.0000 $555,000.0000 $37,000.0000 $100,000.0000 $434,000.0000 $360,000.0000 $29,400.0000 $24,700.0000 $985,100.0000 $400.0000 ATTACHMENT 3, PAGE 105 OF 127 City of Rancho Cucamonga Page 2 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Num Item Code UOM Qty Unit Price Line Total Discount Comment 9 13"-18" Diameter Standard Height EA 10 $45.0000 $450.0000 $450.0000 10 19"-24" Diameter Standard Height EA 20 $75.0000 $1,500.0000 $1,500.0000 11 25"-30" Diameter Standard Height EA 20 $95.0000 $1,900.0000 $1,900.0000 12 31"-36" Diameter Standard Height EA 20 $144.0000 $2,880.0000 $2,880.0000 13 36"+ Diameter Standard Height EA 10 $224.0000 $2,240.0000 $2,240.0000 Subtotal $9,370.0000 $9,370.0000 Crown Cleaning per Service Request -Hardwood tree 14 0"-12" Diameter Standard Height EA 10 $74.0000 $740.0000 $740.0000 15 13"-18" Diameter Standard Height EA 10 $100.0000 $1,000.0000 $1,000.0000 16 19"-24" Diameter Standard Height EA 20 $124.0000 $2,480.0000 $2,480.0000 17 25"-30" Diameter Standard Height EA 20 $194.0000 $3,880.0000 $3,880.0000 18 31"-36" Diameter Standard Height EA 20 $224.0000 $4,480.0000 $4,480.0000 19 36"+ Diameter Standard Height EA 10 $274.0000 $2,740.0000 $2,740.0000 Subtotal $15,320.0000 $15,320.0000 Crown Reduction per Service Request -Hardwood tree 20 0"-12" Diameter Standard Height EA 10 $204.0000 $2,040.0000 $2,040.0000 21 13"-18" Diameter Standard Height EA 10 $294.0000 $2,940.0000 $2,940.0000 22 19"-24" Diameter Standard Height EA 20 $344.0000 $6,880.0000 $6,880.0000 23 25"-30" Diameter Standard Height EA 20 $394.0000 $7,880.0000 $7,880.0000 PlanetBids, Inc. ATTACHMENT 3, PAGE 106 OF 127 City of Rancho Cucamonga Page 3 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Num Item Code UOM Qty Unit Price Line Total Discount Comment 24 31 "-36" Diameter Standard Height EA 20 $444.0000 $8,880.0000 $8,880.0000 25 36"+ Diameter Standard Height EA 10 $524.0000 $5,240.0000 $5,240.0000 Subtotal $33,860.0000 $33,860.0000 Palm Pruning 26 Prune Date Palm (Phoenix spp.) EA 10 $224.0000 $2,240.0000 $2,240.0000 27 Clean Trunk for Date Palm (Phoenix spp.) EA 5 $224.0000 $1,120.0000 $1,120.0000 28 Prune Fan Palm (Washingtonia spp.) EA 2000 $64.0000 $128,000.0000 $128,000.0000 29 Clean Trunk for Fan Palm (Washingtonia spp.) EA 5 $94.0000 $470.0000 $470.0000 30 Prune all other Palm Species EA 500 $64.0000 $32,000.0000 $32,000.0000 Subtotal $163,830.0000 $163,830.0000 Tree and Stump Removal 31 0"-12" Diameter Standard Height EA 25 $224.0000 $5,600.0000 $5,600.0000 32 13"-18" Diameter Standard Height EA 100 $324.0000 $32,400.0000 $32,400.0000 33 19"-24" Diameter Standard Height EA 150 $500.0000 $75,000.0000 $75,000.0000 34 25"-30" Diameter Standard Height EA 150 $750.0000 $112,500.0000 $112,500.0000 35 31"-36" Diameter Standard Height EA 100 $850.0000 $85,000.0000 $85,000.0000 36 36"+ Diameter Standard Height EA 30 $1,000.0000 $30,000.0000 $30,000.0000 Subtotal $340,500.0000 $340,500.0000 Tree Removal Only. No Stump Removal. 37 0"-12" Diameter Standard Height EA 10 $224.0000 $2,240.0000 $2,240.0000 PlanetBids, Inc. ATTACHMENT 3, PAGE 107 OF 127 City of Rancho Cucamonga Page4 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Num Item Code UOM Qty Unit Price Line Total Discount Comment 38 13"-18" Diameter Standard Height EA 10 $324.0000 $3,240.0000 $3,240.0000 39 19"-24" Diameter Standard Height EA 10 $500.0000 $5,000.0000 $5,000.0000 40 25"-30" Diameter Standard Height EA 10 $750.0000 $7,500.0000 $7,500.0000 41 31"-36" Diameter Standard Height EA 10 $850.0000 $8,500.0000 $8,500.0000 42 36"+ Diameter Standard Height EA 10 $1,000.0000 $10,000.0000 $10,000.0000 Subtotal $36,480.0000 $36,480.0000 Stump Removal 43 Stump Removal per Stump Diameter Inch at Grade DI 300 $14.0000 $4,200.0000 $4,200.0000 Subtotal $4,200.0000 $4,200.0000 Tree Planting and Staking 44 15 Gallon (double staked per specs) -Labor, Equipment, Tree and Materials EA 20 $194.0000 $3,880.0000 $3,880.0000 45 24 inch Box (double staked per specs) -Labor, Equipment, Tree and Materials EA 10 $394.0000 $3,940.0000 $3,940.0000 46 36 inch Box (double staked per specs) -Labor, Equipment, Tree and Materials EA 5 $954.0000 $4,770.0000 $4,770.0000 Subtotal $12,590.0000 $12,590.0000 General Labor Rates 47 Rate for 1 Ground-person HR $89.0000 $89.0000 $89.0000 48 Rate for 1 Equipment Operator HR $89.0000 $89.0000 $89.0000 49 Rate for 1 Trimmer HR $89.0000 $89.0000 $89.0000 Subtotal $267.0000 $267.0000 Day Rate 50 Day Rate Service Crew DAY $2,136.0000 $2,136.0000 $2,136.0000 PlanetBids, Inc. ATTACHMENT 3, PAGE 108 OF 127 City of Rancho Cucamonga Page 5 Citywide Tree Maintenance Services (RFP #19/20-007), bidding on July 24, 2019 3:00 PM (Pacific) Printed 10/21/2019 Bid Results Num Item Code UOM Qty Unit Price Line Total Discount Comment 51 Specialty Equipment Day Rate DAY $979.0000 $979.0000 $979.0000 Subtotal $3,115.0000 $3,115.0000 Emergency Services 52 During normal business hours HR $300.0000 $300.0000 $300.0000 53 After hours, weekends &/or holidays HR $450.0000 $450.0000 $450.0000 Subtotal $750.0000 $750.0000 General Arborist Services 54 Arborist Reports HR 20 $174.0000 $3,480.0000 $3,480.0000 55 Level 1, 2, and 3 Risk Assessments HR 20 $174.0000 $3,480.0000 $3,480.0000 Subtotal $6,960.0000 $6,960.0000 Other Charges 56 Other Charges (please specify) LOT $89.0000 $89.0000 $89.0000 Traffic Control (Per Hour) 57 Other Charges (please specify) LOT $89.0000 $89.0000 $89.0000 Plant Health Care (Per Hour) Subtotal $178.0000 $178.0000 Total $2,167,520.0000 $2,167,520.0000 PlanetBids, Inc. ATTACHMENT 3, PAGE 109 OF 127 EXHIBIT “B” SCHEDULE OF SERVICES AS DIRECTED BY PUBLIC WORKS DIRECTOR OR DESIGNEE ATTACHMENT 3, PAGE 125 OF 127 EXHIBIT “C” COMPENSATION ATTACHMENT 3, PAGE 126 OF 127 Item Description Unit Unit Price 1 Grid Pruning Flat rate price per tree Each 74.00$ Full Prune per Service Request 2 0"-12" DSH Each 74.00$ 3 13"-18" DSH Each 100.00$ 4 19"-24" DSH Each 124.00$ 5 25"-30" DSH Each 144.00$ 6 31"-36" DSH Each 294.00$ 7 36"+ DSH Each 494.00$ Crown Raise per Service Request - Hardwood tree 8 0"-12" DSH Each 40.00$ 9 13"-18" DSH Each 45.00$ 10 19"-24" DSH Each 75.00$ 11 25"-30" DSH Each 95.00$ 12 31"-36" DSH Each 144.00$ 13 36"+ DSH Each 224.00$ Crown Cleaning per Service Request - Hardwood tree 14 0"-12" DSH Each 74.00$ 15 13"-18" DSH Each 100.00$ 16 19"-24" DSH Each 124.00$ 17 25"-30" DSH Each 194.00$ 18 31"-36" DSH Each 224.00$ 19 31"-36" DSH Each 274.00$ Crown Reduction per Service Request - Hardwood tree 20 0"-12" DSH Each 204.00$ 21 13"-18" DSH Each 294.00$ 22 19"-24" DSH Each 344.00$ 23 25"-30" DSH Each 394.00$ 24 31"-36" DSH Each 444.00$ 25 36"+ DSH Each 524.00$ Palm Pruning 26 Prune Date Palm (Phoenix spp.)Each 224.00$ 27 Clean Trunk for Date Palm (Phoenix spp.)Each 224.00$ 28 Prune Fan Palm (Washingtonia spp.)Each 64.00$ 29 Clean Trunk for Fan Palm (Washingtonia spp.)Each 94.00$ 30 Prune all other Palm Species Each 64.00$ Tree and Stump Removal 31 0"-12" DSH Each 224.00$ 32 13"-18" DSH Each 324.00$ 33 19"-24" DSH Each 500.00$ 34 25"-30" DSH Each 750.00$ 35 31"-36" DSH Each 850.00$ 36 36"+ DSH Each 1,000.00$ Tree Removal 37 0"-12" DSH Each 224.00$ 38 13"-18" DSH Each 324.00$ 39 19"-24" DSH Each 500.00$ 40 25"-30" DSH Each 750.00$ 41 31"-36" DSH Each 850.00$ 42 36"+ DSH Each 1,000.00$ Stump Removal 43 Stump Removal per Stump Diameter Inch at Grade Dia Inch 14.00$ Tree Planting and Skating 44 15 gallon (double skated per specs) - Labor, Equipment, Tree and Materials Each 194.00$ 45 24" inch box (double skated per specs) - Labor, Equipment, Tree and Materi Each 394.00$ 46 36" inch box (double skated per specs) - Labor, Equipment, Tree and Materi Each 954.00$ General Labor Rates 47 Rate for 1 Ground-person Hour 89.00$ 48 Rate for 1 Equipment Operator Hour 89.00$ 49 Rate for 1 Trimmer Hour 89.00$ Day Rate 50 Day Rate Service Crew Day 2,136.00$ 51 Specilaty Equipment Day Rate Day 979.00$ Emergency Services 52 During normal business hours (based on 3 person crew)Hour 300.00$ 53 After hours, weekends &/or holidays (based on 3 person crew)Hour 450.00$ General Arborist Services 54 Arborist Reports Hour 174.00$ 55 Level 1, 2, 3 Risk Assessments Hour 174.00$ Other Charges 56 Traffic Control Hour 89.00$ 57 Plant Health Care Hour 89.00$ City of San Juan Capistrano ATTACHMENT 3, PAGE 127 OF 127