Loading...
19-1203_MICHAEL BAKER INTERNATIONAL, INC._Agenda Report_F16City of San Juan Capistrano Agenda Report TO: Honorable Mayor and Members of the City Council FROM: Ænju in Siegel, City Manager SUBMlTTEDBY:ThomasToman,PublicWorkson."toff PREPARED BY: j:,.""tii.,ifi'y"iå: 3ïi"', civir Ensineer DATE: December 3,2019 121312019 F16 Qualified Bidders List for Professional Consultant Services for Engineering, Building, Architectural, Plan Check, Archeological, and Environmental Services SUBJECT RECOMMENDATION 1. Approve the proposed Qualified Bidders List for professional consultant services for engineering, building, architectural, plan check, archeological, and environmental services; and, 2. Authorize the City Manager to execute professional services agreements, on an as-needed basis, with the firms included on the Qualified Bidders List, for amounts not to exceed $45,000 per project. EXECUT IVE SUMMARY The City contracts with professional consultants to augment staff resources in the Public Works, Utilities, and Development Services Departments. Support from specialized consultants is often needed for development-related and/or capital improvement project plan check, preparation of environmental documents, building plan check, capital improvement project design, and other professional services on an as-needed basis. Section Vll.B of the City's Purchasing Policy No. 126 (Attachment 1) provides for the development of a pre-qualified list of bidders (i.e. professional consultants) to be approved by the City Council at least every three years. The approved list is then utilized by staff to efficiently solicit proposals from pre-qualified consultants to expedite procurement of services. City Council Agenda Report December 3,2019 Page 2 of 3 The current Qualified Bidders List expires in December 2019. Consequently, staff recently solicited statements of qualifications (SOQs) from professional firms and received responses from 54 interested consultants. Staff reviewed all 54 SOQs received and determined that all are qualified to be included in the City's new, proposed Qualified Bidders List. Therefore, staff is recommending that the City Council approve the proposed Qualified Bidders List, included as Attachment 2 to this report, for professional consultant services for engineering, building, architectural, plan check, archeological, and environmental services; and, authorize the City Manager to execute professional services agreements, on an as-needed basis, with the firms included on the Qualified Bidders List, for amounts not to exceed $45,000 per project. DISCUSSION/ANALYSIS: The City's use of a Qualified Bidders List began in 1992 and has proven to be a successful tool in streamlining the procurement of services to supplement staff resources. Every three years staff updates the Qualified Bidders List by soliciting SOQs for professional services from a host of consultants. Respondents are then evaluated by staff to determine qualifications, and a new list of qualified consultants are compiled and brought to the City Councilfor approval. This past October, staff issued a Request for Qualifications to 86 professional consultants for engineering, building, architectural, plan check, archeological, and environmental services. The Request for Qualifications is included as Attachment 3. Of the 86 consultants, 54 provided SOQs, which were reviewed by staff using the following criteria: o Past performance of similar worko Project manager experienceo Ability to meet insurance requirementso Qualifications of firm in handling the required work lf approved, the proposed Qualified Bidders List would be utilized by staff to efficiently solicit proposals from pre-qualified consultants to expedite procurement of their specialized services. FISCAL IMPACT: There is no fiscal impact associated with approving the proposed Qualified Bidders List ENVIRONMENTAL IMPACT: ln accordance with the California Environmental Quality Act (CEQA) the recommended action is exempt from CEQA per Section 15061(bX3), the general rule that the CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Approving the proposed Qualified Bidders List and authorizing the City Council Agenda Report December 3,2019 Paqe 3 of 3 City Manager to execute professional services agreements on an as-needed basis would not be activities with potential to cause significant effect on the environment, and therefore are exempt from CEQA. PRIOR CITY COUNCIL REVIEW: On December 6, 2016, the City Council approved the current Qualified Bidders List REVIEW AND RECOMMEN This item does not require commission, committee, or board review. NOTIFICATION: All consultants on the proposed Qualified Bidders List have been notified via e-mail. ATTACHMENT(S): Attachment 1 Attachment 2 Attachment 3 Section Vll.B - Purchasing Policy No. 126 Proposed Qualified Bidders List Request for Statement of Qualifications 943 SECTION VII - BIDDING PROCEDURES 944 945 A. lntroduction to Bidding Procedures Overview This policy requires that certain bidding procedures be followed when purchasing goods, supplies, equipment and materials; contracting for professional and maintenance services; and contracting for non-public works and Public Works projects. The competitive bidding process ensures that the City will obtain the best combination of pricing, quality, service, and availability of products and services. Splitting a purchase to circumvent the bidding limits is specifically prohibited by the City's Municipal Code and by State law. The total dollar value of the goods, services, or projects determines whether formal or informal bidding procedures must be followed, as shown below. ln certain instances, bidding procedures may not be required. Goods, Supplies, Equipment and Materials and Non-Public Works Projects Contractso No Bidding Required: Less than $3,000. lnformal Quote: $3,000 - $25,000o Formal Bidding (RFP): Over $25,000 Professional and Maintenance Services Contracts. No Bidding Required: Less than $3,000o lnformal Quote: Contracts up to $25,000o Formal RFP/RFQ Bidding: Contracts over $25,000 Public Projects o No Bidding Required: Contracts up to $45,000. lnformal Bidding: Contracts $45,000 to $175,000. Formal Bidding: Contracts over $175,000 The Contract Transmittal Form (See Appendix B) requires the identification of the project, funding sources, contract type, insurance and bond requirements, and sets forth the type(s) of publications required, including whether the City Clerk needs to publish a Notice lnviting Formal Bids. ln some instances, the City Manager may require City Council approval prior to advertising. Documenting the Bid Process Bidding procedures must always be documented. The originating department is responsible for completing a Bid Recap form for all purchases and contracts of $3,000 or more. The Bid Recap form identifies the vendors who have been contacted, the name of the successful bidder, the amount of the contract, and the reason(s) for the successful bidder's selection. 946 947 948 949 950 951 9s2 9s3 954 9s5 956 957 958 9s9 960 961 962 963 964 965 966 967 968 969 970 971 972 973 974 975 976 977 978 979 980 981 982 983 984 985 986 864426 1 ATTACHMENT 1, PAGE 1 OF 3 28 987 988 989 990 991 992 993 994 99s 996 997 998 999 1000 l00l 1002 r003 1004 I 005 l 006 I 007 r 008 1 009 1010 101 I l0t2 1013 1014 l01s 1016 t0t7 l0l8 l0l9 1020l02t 1022 1023 1024 1025 1026 1027 1 028 1029 1 030 1031 1032 1033 r 034 B. Qualified Bidder List ln some instances it is in the best interest of the City to have current ongoing contracts with multiple consultants for the same or very similar services (i.e. services that can be defined as to scope of work but not as to required events such as contract planning services, soils testing, contract building maintenance services, etc.). These services would best be handled by establishing a qualified bidders list and by entering into an ongoing professional services contract when the service is required. There are generally three categories of contractors that are placed on the Qualified Bidders List. The first is maintenance contractors that provide services with recurring and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes. The second is professional service contractors that are educated or licensed specialists who provide services of an advisory nature and provide recommendations for a course of action, an end product, or the transmittal of information. The third is qualified construction contractors who are called upon through an informal bidding process to perform Public Works projects pursuant to subdivision (b) of Section 22032 of the Public Contract Code (See Section Vl. Paragraph E below for procedural guidance on the informal bidding process). There shall be one Qualified Bidders List (vendor, consultant and/or contractor) for ongoing service requirements related to professional services, maintenance services, and Public Works projects, categorized by the type of product sold or work performed for use in soliciting bids. A "qualified" bidder is a bidder that demonstrates the following characteristics: . Can provide product quality, fitness, and capacity for the required usage.o Has the ability, capacity and skill to perform the contract or provide the service required.. Has demonstrated character, integrity, reputation, judgment, experience, and efficiency, particularly with reference to past purchases by the Ci$ or other public agencies.. Has the ability to perform within the time required.. Has shown quality of performance and/or of products provided in previous contracts or services with the City or other public agencies.. Can meet all insurance requirements. The process for selecting qualified bidders shall begin with an lnformal Solicitation of Qualifications (SOO). Criteria required for the development of an SOQ can be found in Section Vl, Paragraph C below. The City shall endeavor to obtain a minimum of three SOQ's for the services required and qualified bidders shall be added to the Qualified Bidders List based on acceptable qualifications. Evaluating Bids: The DepartmenUDivision Head or designee(s) shall select the consultants which, in their evaluation process, is the most qualified to perform the work. The evaluation and selection process shall be based upon the following considerations: 1. General quality and responsiveness to the request, including but not limited to:. Responsiveness to the terms, conditions, and items of performance. . Grasp of the problem, work to be performed, and approach to be used. ATTACHMENT 1, PAGE rïSt 864426.1 1 035 1036 1037 1 038 I 039 1 040 1041 1042 1043 1044 I 045 1046 1047 1 048 1049 1 050 1051 1052 1 053 I 054 I 055 1056 1057 I 0s8 I 059 1060 1061 1062 1063 1064 I 065 l 066 1067 1068 1 069 l 070 t07t 1072 r073 1074 1075 1076 1077 1078 1079 r 080 1081 2. Organization and personnel making the proposal must provide: . Evidence of good organizational and management practices. ¡ Qualification of the personnel. o Specialized experience of the firm and its personnel relative to the required services.o References who can be contacted to verify past record of performance (i.e., completion of a quality product in a timely manner and within budget constraints).. Previous consultant experience.o The financial condition of the firm.. Capacity of the firm to perform the subject project within a required timeframe. 3. lf appropriate, the price, in any of the following formats, may be consideredo Total price and price breakdown.o Price range.. Cost schedule. The Qualified Bidders List shall be approved by the City Council at feast every three years. All vendors on the Qualified Bidders List shall be reviewed and approved by the City Manager on an annual basis. Professional Services Agreements (PSA) for qualified bidders will not be executed until selected to perform a service. At that time, and through the term of the contract, the terms of the PSA for the selected vendor will be controlling for any subsequent projects undertaken by the same or different departments. PSA's can be amended at any time and are subject to the signature authority limits indicated in this policy. All contracts shall have a defined end date. Fee recovery vendors on the Qualified Bidders list are for development projects paid by developers (examples: outside ElR, plan check review). A specific fee recovery service provider may be retained to perform services on other projects, provided that the combined fees do not exceed $250,000 per project per fiscal year. The City Council approves contracts with fee recovery vendors; however, within the scope of each contract, Department Heads may approve services for up to $50,000 per project. Non-fee recovery vendors on the list have no offsetting revenue from developers. A specific non-fee service provider may be retained to perform services on other projects, provided that the combined fees do not exceed $150,000 per department per fiscal year. C. lnformal Solicitation of Qualifications (SOQ) An SOQ refers to the process that establishes criteria for evaluating firms that request placement on the City's Qualified Bidders List. Such firms must submit an SOQ setting forth the qualifications of members of the firm and providing any other information required by the announcement of the project or desired service. The DepartmenUDivision shall strive to, whenever possible, solicit at least three qualifications/proposals in writing. When it is not practical, nor cost effective, to receive three qualifications/proposals in writing, the Department Head at his/her discretion, may choose the vendor best suited for the needs of the particular project or service category. A public notice shall be advertised on the City's website and in applicable publications to ATTACHMENT 1, PAGE 3 OF 3 30 864426.1 CIIY OF SAN IUAN CAPISTRANO MASfËR CONSUTÌANI LIST 2019-2022 ctfv srÁrE zlP PSÁ RECETlr'ÆD E-Mall conløcl lpennaGùardura-com RStreeter@adams-stræt€r.@m snæaf ¡e{tDcnc-enq.com lheodore.vonbitn6í@woodplc.com bohlund(Odudek.com Ctavlor(oHuitt-zollars.com sdprocurement6Dhorocks.com DLBathoate(Arrmdesian.com DouaStalev@hunsaker.com toeter@w¡lldan.æm Nate.Schreiner(ôtetratech.@m iack¡emart¡nez(ôbkf.com ieff.cooper@nv5.com lheodore.vonb¡lner@woodolc.æm tpeter(ôw¡lldan.@m Ctavlor(ôHuitlzollars.com TCHEN(@mbakerintl.com Nate.Sch¡e¡neíOtelrat€ch.com kwebeíôhunsaker.com PHONE 949 42&1500 71+372-4959 714 8999039 949 98&5815 949-458-5470, 949-583-1 01 0 (949) 367-2850 949 58S0477 949 474-0251 949 863-0589 858 278-5300 76G632-01 il/g49450-2ô26 9¡19 988-5820 SER\,CES CE, CM Plan Check CE, Suryßy Water Resourc€s cE, Sufley, Waler Resouræs Water Quality, CE, Suryey CEQA Blo, Archeo, CM, CE cE, Des¡gn Plan chock Urban Plann¡ng, CE, Arch CE, Water, Hydrolog¡cs, Survey CE. Geo. WQ, CEQA Water Ouality, CE, Suryey CE, Geo, WQ, CEQA CE, Design Plan Check CE, Water, Hydrologics, Suryey FAX DBECOMPANY NAIIE CONÍACT NAME Crl¡tl E V6Tn EERS ARDURRA (ANDERSON PENNA) LISA PENNA ADAMS STREETER RANDAL L. STREETER, P,E, CNC SHABABNAZARIE, P.E. WOOD ENVIRONMENT AND INFRASTRUCTURE SO TED VON BITNER DUDEK BOB OHLUND HUITT-ZOLLARS INC. CARL F. TAYLOR, P.E. HORROCKS ENGINEERS LEANN KRISIJANSEN RRM DESIGN GROUP MIKE SHERROD HUNSAKER&ASSOCIATESIRVINE,INC, DOUGSTALEY W¡LLDAN DAVID L. HUNÍ TETRATECH NATE SCHREINER BKF JACKIE IIIARTINEZ NVs JEFF COOPER WATER QUALIIY EEOTECHN'C AL ENGI NEERS f R A F FI CIf R AN S PC' RTÁ ITO'V EN'G,,VEERS PLAN CHECKERS ARDURRA (ANDERSON PENNA) GONG ENTERPRISES, INC, (GÊD INTERWEST CONSULTING CORP HUITT.ZOLLARS INC. HUNSAKER & ASSOCIATES IRVINE, INC, CHARLES ABBOTÍ ASSOCIATES, INC. NV5 BUREAU VERIÏAS WLLDAN LANDSCAPE ARCHIÍECTS LISA PENNA KENNETH CHO GONG. P,E. JIM ROSS CARL F. TAYLOR, P.E. DOUG STALEY PAUL MELBY, C.B.O. JEFF COOPER CRAIG BAPTISTA DAVID L, HUNT 3737 BIRCH STREÊT SUITE 250 7755 CENTERAVE., STE ,',100 15,I40 TRANSISTOR LANE 2603 MAIN STREET SUITE 4OO 3 HUGHES 27401 LOS ALTOS, SUITE 220 163 TECHNOLOGY DRIVE SUITE 1OO 15 MUSIK NEWPORT BEACH HUNTINGTON BEACH HUNTINGTON BEACH IRVINE IRVINE MISSION VIEJO IRVINE IRVINE ANAHEIM 92660 92606 92606 92123 92675 92614-4250 92128 92675 92618 92806-5909 92614 92660 92618 92647 92806-5909 92618 92ô26 92629 92008 92653 92660 92647 92649 92614-4250 92618 92691 92618 9261E 92806-5909 31591 CAMINO CAPISTRANO 2OO1 E. FIRST STREET, SUITE I60 SAN JUAN CAPISTRANO SANTAANA 92675 92705 32332 CAMINO CAP¡STRANO 5 HUTTON CENTRE DRIVE 17542 E. 17rh STREET SU¡TE 100 SAN JUAN CAPISÍRANO SANTAANA ÍUSTIN 92675 92707 92740 RANCHOSANTAMARGARITA CA SANÍAANA CA 92688 9070s STREET,/IDDRESS 3737 BIRCH STREET SUITÉ 250 15 CORPORATE PARK 2121 ALTON PARKWAY, SUITE 2OO 9,I77 SKY PARK COURT 31878 CAMINO CAPISTRANO, SUITE 2OO 2603 MAIN STREÊT SUITE 4OO ,I6466 BERNARDO CENTER SUIfE 279 32332 CAMINO CAPISTRANO 3 HUGHËS 2401 EAST KATELLA AVE, SUITE 3OO 17885 VON KARMANN AVENUE SUITE 5OO 4675 MACARTHUR COURT SUITE 4OO 163 TECHNOLOGY DRIVE SUITE IOO NEWPORT BEACH IRVINE IRVINE SAN DIEGO SAN JUAN CAPISTRANO IRVINE SAN DIEJO SAN JUAN CAPISTRANO IRVINE ANAHEIM IRVINE NEWPORT BEACH IRVINE 949 42&1500 949 474"2330 949 86$0588 x8103 854 51+7741 7 6ù942-5 1 47 I I 49 - 450 -2525 949 98&5815 858 673-8416 949 361-7950 94945&5470, 949-583- 1 01 0 714 94G6300 949 80$5177 949 526-8481 949 58$0477 X X X X X X X X X X X X x X CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA 949 36t-7955 949583-0759 WOOD ENVIRONMENT AND INFRASTRUCTURE SO TED VON BITNER WLLDAN DAVID L. HUNT HUITT-ZOLLARS INC. CARL F. ÏAYLOR, P.E. MICHAEL BAKER INTERNATIONAL TERRENCE CHEN TETRATECH NATESCHREINER HUNSAKER&ASSOCIAÎÊSIRVINE,INC, KRISWEBER 9177 SKY PARK COURÎ 2401 EAST KATELLA AVE, SUITE 3OO 2603 MAIN STREET SUITE 4OO 5 HUTTON CENTRÊ DRIVE ,I7885 VON KARMANN AVENUE SUITE 5OO 3 HUGHES SAN DIEGO ANAHEIM IRVINE SANTAANA IRVINE IRVINE 92123 92806'5909 I '14-4250 92707 92614 92618 a58 51+7741 714 94G6300 949 98&5815 949 8553666 949 8095177 949458-5470, 949-583-1010 858 278-5300 949 988-5820 949583-0759 AESCO LGC GEOTECHNICAL, INC- W¡LLDAN NINYO & I\4OORE PEfRA NOVA HETHERINGTON ENGINEERING ¡NC, DAVID H. LEE & ASSOCIATES, INC. ADAM CHAIUAA DENNIS BORATYNEC DAVID L. HUNT KURT S. YOSHI SIMAK JAFROUDI JESSE BEARFIELD PAUL BOGSETH DAVID H. LEE I7782 GEORGEÍOV\N TANE 131 CALLE IGLESIA, SUITE 2OO 2401 EASÎ KÂTELLA AVE. SUITE 3OO 475 GODDARD SUITE 2OO 3186 AIRWAY AVENUE SUITÊ K 24632 SAN JUAN AVENUE SUITE'1OO 5365 AVENIDA ENCINAS, SUITE A 2301 1 MOULTON PARKWAY. SUITE 0.12 HUNTINGTON BEACH SAN CLEMENTE ANAHEIM IRVINE COSTA MESA DANA POINT CARLSBAD TAGUNA HILLS adamchamaalÐaescotæh.com 714 37S3830 dennìsb(Aloæeotechn¡cal.com 949369-6141 toeter@w¡lldan.æm 714 94G6300 kvoshìlaninvoandmoore.com 949 75&7070 siafroud¡@petra-¡nc.com 657 26$4966 Jbearfeld(ôusa-nova 949 38&7710 obooseth(ôhether¡nqtoneno¡nærino.com 76G931- f 91 7 davidhl(ôdhlå.com 949 461-5690 mzhou(ôkoa@p.@m þarelto(ôllaeno¡neers.com trammell@hadzæ-crab¡ll.@m Ctavlor(AHuitt-Zollaß.com AshleY.Dav¡s(ôls+assoc.com 949369-6142 760 931-0545 71+372-4964 949 988-5820 S¡1S583-0759 (949) 367-2852 Soils CE, Geo, WQ, CEQA Soils, Geotech Geoteçh Review KOA CORPORATION LINSCOTT, LAW & GREENSPAN HARTZOG & CRABILL HUITT.ZOLLAFIS INC. LSA ASSOCIATES MIN ZHOU RICHARD E. BARREITO P.E. IRAMMEL HARTZOG CARL F. ÍAYLOR, P.E. ASHLEY DAVIS 214'' W ORANGEWOOD AVE SUIIË A 2 EXECUTIVE CIRCLE, SUITE 250 I7852 E. ITTH STREET SUITE 101 2603 MAIN STREËT SUITE 4OO 20 EXECUTIVE PARK, *I2OO ORANGE IRVINE TUSTIN IRVINE IRVINE 92868 92614 927a0 92614-4250 92614 714 573-0317 949 82$6175 711731- 55 949 98&5815 94$553-0666 949 825-6173 714731-9494 s49 988-5820 94949&2690 949 361-7955 7 6ç 632-0 1 U I I 49- 450 -262ì Transportal¡on, CE Transpodal¡on Trafñc/Strip¡ng Improvements Traff c Studes/Analys¡s cE, Design Plan check CE, CM Plan Check Plan check cE, CM, Building & Eng. Plan check CE, Des¡gn Plan Check cE, Water, Hydrolog¡F, Suryey, Plan check Bu¡ld¡ng Plan check, lnspecl¡on, Bu¡ld¡ng Stafüng Seryìæs cE, Geo, wQ, CEQA Landscape Urban Planning, CE, Arch CEQA, Geo, Plann¡ng CEQA, B¡o, Archeo, CM, CE CEQA. Archeo., Paleo Pavement Des¡gn, Testing Welland Pem¡tt¡ng, Biolog¡øl Mon¡toring, Surueys lDenna@andpen.@m oonoenleDrises(Ðvahoo.com ¡ro$(D¡nterestoD.com Ctavloí@Huitl-Zollars.con DouoStalev(Dhunæker.com paulmelbv(A€aprofessionals.com ieñ.c@per(Dnv5.@m craia.baot¡sta(ôus.bureauveritas.com toeter@w¡lldan.@m 714 94G6300 RJM DESIGN GROUP, INC. RICHARD FISHER ASSOCIATES LARRY P, RYAN DICK FISHER RRM DESIGN GROUP MICHAEL BAKER INTERNATIONAL T&B PLANNING INC. DIANE BATHGATE TRAYCI NELSON NICOLE MORSES Iañía.imdes¡onoroup-com rfsheíArlaland.øm DLBathoate(armdes¡on.com tnelson(@mbakerintl.com nmorse(aDlbolann¡no.com llou¡o(Achambersorouo¡nc.@m bohlund(Adudek.com ¡¡m.hunler(ôosomas.@m M¡keS(Ðhel¡xeoi.com ecoDe¿DseoeenvironmentalofouD.com Ashlev.Davis(Ðlsa-assoc.com dbot(Avcsenv¡ronmental.com slope¿@w¡lldan.com rschl¡erkamp(ôGMUoeo.æm smaryin(ðlabellemary¡n.com 949-493-2600 714 245-9279 949 36!-7950 71+ 6-9220 714 5056360 949 54ê0017 714 54ù3/,68 ENVIRON'',ENfAL CHAMBERS GROUP, INC DUDEK PSOMAS HELIX ENVIRONMENTAL PLANNING INC. SAGE ENVIRONMENTAL LSAASSOCIATES VCS ENVIRONMENTAL WlLLDAN ENGINEERING LISA LOUIE BOB OHLUND JIM HUNTER I\¡ICHAEL SCHWERIN ALISSACOPE ASHLEY DAVIS DAN BOTT SALVADOR LOPEZ JR. 5 HUTTON CENTRE DRIVE, SUITE 750 31878 CAMINO CAPISTRANO, SUITE 2OO 3 HUTTON CENIRE DRRIVE, SUITE 2OO 16485 LAGUNA CANYON PLAZA SUITE 2OO 24040 CAMINO DEL AVION SUITE 477 20 ÊXECUTIVE PARK, #2OO 3O9OO RANCHO VIEJO ROAD SUITÊ1OO .'3,I91 CROSSROADS PARKWAY NORÏH SUITE 405 SANTA ANA SAN JUAN CAPISTRANO SANÏAANA IRVINE MONARCH BEACH IRVINE SAN JUAN CAPISTRANO INDUSfRY 92707 92675 92707 92618 926æ 92614 92675 92868 94$261-5414 7 6ù 942- 5 1 47 I I 49 - 4 50 -2525 vl4A[AOO3 619 462-1515 X2t6 949243-282 949553-0666 94923+6072 562 36+7600 GMU PAVEMENT ENGINEERING LABELL I\¡ARVIN, INC. ROGER SCHLIERKAMP STEVEN R, MARVIN, P,E. 2324I ARROYO VISTA 27OO SOUTH GRAND AVENUE x arotocrsrs GLENN LUKOS ASSOCIATES LEXI KESSANS 29 ORCHARD LAKE FOREST'CA 92630-8300 X lkessans(Owetlandoermitt¡no.@m 949a37-0404'¿7 ATTACHMENT 2, PAGE 1 OF 2 DUOEK SAGE ENVIRONMENTAL GROUP BOB OHLUND ALISSA COPE 31878 CAMTNO CAPTSTRANO, SUIïE 200 24040 CAMINO DELAVION A77 SAN JUAN CAPISTRANO MONARCH BEACH bohlund(Ddudek.com 760-942-51471949'450-2525 76G632-0164/94$450-2626 acooe saoeenv¡ronmentalotoup.com s49 243'22.82 CITY OF SAN JUAN CÂPISTRANO MASTER CONSUL-TANT LIST 2019-2022 92675 s2629 CEQA Blo, Archeo, cM, cE B¡ologi€l COGSTONE GEOCON HELIX ENVIRONMENTAL PLANNING INC. CHAMBËRS GROUP, INC LSA ASSOCIATES DUDEK & ASSOCIATES, INC JOHN MINCH & ASSOCIATES, INC, MCKEEHAN ENVIRONMENTAL CONSULTANTS PAN GIS INC. SHERRI M. GUST JELISATHOMAS ADAMS MICHAEL SCHWERIN LISA LOUIE ASHLEY DAVIS JOE MONACO EDWN MINCH JUDY MCKEEEHAN DOUGLAS MENGERS 1518 w' ÏAFT AVENUE 15520 ROCKFIELD SUITE J 16485 I-AGUNA CANYON PTAZA, SUITE 2OO 5 HUTTON CENTRE DRIVE, SUITE 750 20 EXECUTIVE PARK, I2OO 605 THIRD STREET 26623 SIERRA VISTA 252 CALLE CUÊVO 8555 AERO DRIVE SUITE 2OO ORANGE IRVINE IRVINE SANTA ANA IRVINE ENCINITAS MISSION VIEJO SAN CLEMENTE SAN DIEJO 92865 926'i8 92618 92707 92614 92024 92692 92672 92123 ARCHEOIPALEO ARCH'fECrS PROGRÁI' A'{Ä¿YSTS ICF INTERNATIONAL SIAFF AUGiÌ,ENrArION ilATER'ALS TES T'VG BUI LDING AND SAFETY SERT4CES X CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA soust(¿ùæostone.com ¡elisalÐoeoconinc.com M¡keslôhel¡p¡.@m llou¡e(OchambersorouÞ¡nc.com Ashlev.Dav¡s(ôlsa-assoc.com ¡monacoLDdudek.com em¡nch@¡ma-ø.com ¡dmckeehãnlasbcolobal.net dmenoeF@oano¡s.@m sholland(ðelemenlsarch.com DLBâthoåte@rmdes¡on.com shellêv.drAbordersarchitecls.æm Ctavlo(AHuitt-Zollars.com ¡ef.coooer(Dnvs.com ¡oss@¡nteMestom.com kvoshi(ôninvoandmoore.com JbearfieB(Au9-nova bhe¡nfichlav€@de.com 71+974-8300 949 491.6570 619 462-1515 X216 9¡1c'26'l -54'14 94$553-0666 7AG479-42% 949 367-'t000 994 5733308 61921ù9724 Archeo, Paleo, Historic CEQA, Archeo., Paleo ELEMENTS ARCHITECTURE, INC. RRM DESIGN GROUP BORDERS ARCHITECTS HUITT-ZOLLARS INC. SCOTT HOLLAND MIKE SHERROD SHELLEY J. DILAURO CARL F. TAYLOR, P,E, 68 LIBERTY, SUIÎE 1OO 32332 CAMINO CAPISTR.ANO 1675 SCENIC AVE SUITE 210 2603 MAIN STREET SUITE 4OO ALISO VIEJO SAN JUAN CAPISTRANO COSTA MESA IRVINE 92656 92675 92626 92s'14-4250 949 48&0865 X 12 949 361-7950 949 851-1317 949 98&5815 949 361-7955 949 988-5820 x X urban Planning, CE, Arch cE, Design Plan Check cE, cM. CHAD BECKSTROM 1 ADAPARKWAY, SUITE lOO IRVINE 92618 x chad.bækstrom{Aicfi.com NV5 INIERVI/EST CONSULIING CORP JËFF COOPER JIM ROSS 163 TECHNOLOGY DRIVE SUITE 1OO 15140 TRANSISTOR TANE IRVINE HUNTINGTON BEACH 92618 92649 949 58$ø77 714 8999039 TWNING INC, AËSCO NINYO & MOORE NOVA STEVE SCHIFFER AOAM CHAM¡Á KURT S, YOSHI JESSE BEARFIÊLD 2883 EAST SPRING SÍREET, SUITE 3OO 1 7782 GEORGETOI¡iN LANE 475 GODDARD SUITE 2OO 2.1632 SAN JUAN AVENUE SUITE 100 LONG BEACH HUNTINGTON BEACH IRVINE DANA POINT 90806 92A47 92618 92625 862 12&3355 714 3753830 949 75$7070 949 38&7710 sschiñe(Atw¡nino¡nc.com adamchamaa(Aaes@lech.com VCA CODE SCOTT FAZEKAS CSG CONSULTANTS BOB HEINRICH SCOTT FAZEKASAND ASSOCIATES, INC. KHAHN NGUEN 1845 W ORANGEWOOD AVÊNUE SUITE 2IO 9 CORPORATION PARK SUITE 2OO 3707 W. GARDEN GROVE BLVD. SUITE IOO ORANGE IRVINE ORANGE 92868 92606 92868 soa¡Nine(oaol.com soæl¿Dwebsite.æm 714 36.3.4700 714 47'2501 714 578-1010 ATTACHMENT 2, PAGE 2 OF 2 n a a REQUEST FOR QUALIFICATIONS FOR QUALIFIED BIDDERS LIST for PROFESSIONAL CONSULTING SERVICES to PERFORM ENGINEERING, BUILDING, ARCHITECTURAL SERVICES INCLUDING PLAN CHECK, ARCHEOLOGICAL, AND ENVIRONMENTAL SERVICES GENERAL INFORMATION It is the intent of the City of San Juan Capistrano to establish a Qualified Bidders List of professional consultants to facilitate efficient procurement of engineering, building, and architectural services, including plan check, archaeological and environmental services, for undefined small projects, up to $45,000 per project. The services are generally described herein and are intended to supplement staffs efforts where specific expertise is required, or time constraints necessitate consultant assistance. From the Statement of Qualifications (SOQ), consultants will be selected which best represent expertise within the various specialty areas. The list will become part of a three-year program. Work will be contracted out on an as-needed basis, and no specific guarantee can be given as to the anticipated annual fees or consultant usage. The services may also include other temporary, in-house or field consulting work that might be required by other City Departments. The projects contemplated include, but will not be limited to, performance of engineering and architectural design (along with the preparation of evaluation reports); including architecture, plans, sketches and specifications for small scale new facilities or the maintenance, repair, replacement of existing facilities, inspection, and miscellaneous other archaeological services. Facilities contemplated include, but are not limited to, structures, grading, streets, miscellaneous right-of-way, drainage facilities, domestic and reclaimed water facilities, sewer lines and appurtenances, park and trail facilities, as well as other engineering and building services as further defined in this document. Also included are other related engineering services such as preliminary design reports, traffic analysis, water treatment analysis, surveying, geotechnical evaluation, ATTACHMENT 3, PAGE 1 OF 7 Request for SOQ 2019 Page 2 of 7 groundwater modeling, completion of CEQA checklisildocuments, materials testing, grant writing, grant compliance, plan checking and demolition and disposal plans. The purpose of this Request for Qualifications (RFQ) is to develop a Qualified Bidders List of professional consultants capable of performing as-needed work while facilitating efficient procurement of their services. The consultants selected will be expected to execute a sample professional services agreement (Attachment 1) and comply with the terms of insurance; but not to perform any project-specific work unless authorized to do so by staff. INVITATION TO RESPOND The City of San Juan Capistrano is soliciting SOQ's for professional consulting services. ln general, the tasks identified above and described herein are to be performed with minimum direction and assistance from the City. lnquiries concerning the RFQ should be directed to Joe Mankawich, Associate Engineer, imankawich@sanjuancapistrano.orq (949) 487-4313; or Jeremy Hohnbaum, Senior Civil Engineer, jhohnbaum@saniua (949) 449-1190, or at32400 Paseo Adelanto, San Juan Capistrano, CA 92675. SUBMISSION AN D FORM OF SOCI SOQ's must be submitted by email or hand delivered on a flash drive to the Public Works and Utilities Department no later than 3:00 p.m., Tuesday, November 5,2019. SOQ's will not be accepted after this time, attention: Joe Parco City Engineer, P.E. City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 i parco@sa nj u a ncapistra no. orq Consultant shall submit a pdf format digital file of the SOQ. Submittals shall contain the following: Statements clearly indicating the services in which the firm is interested; StatemenVdiscussion of services provided, including anticipated turnaround times and ability of the firm to handle requests on an as-needed basis; 3. Résumés of key personnel for various service areas; 1 2 ATTACHMENT 3, PAGE 2 OF 7 Request for SOQ 2019 Page 3 of 7 4. Consultant fee schedules to include hourly rates and flat fees (if any); and, 5 Consultant shall submit a list of professional services within the three categories below (Consultant's Responsibility Section). EVALUATION OF SOQ'S The City of San Juan Capistrano is interested in selecting consultants who have the experience and expertise to render design, inspection, and review services in a comprehensive and timely manner. Accordingly, the evaluation criteria will consist primarily of two parts: 1. Expertise2. Experience It is important to the City that you identify the personnel that would be assigned to various functions, from which office they are assigned, and whether they are full-time employees of your firm. You should also address any potential conflicts of interest that may exist. CONSULTANT'S PONSIBILITY The Consultant shall demonstrate the ability to perform professional services related to the tasks as set forth in the three main categories below: A. Buildinq Services Review construction documents in accordance with the following uniform model codes as amended by City ordinance: a. Uniform Building Code - Latest adopted California Building Code b. Uniform Plumbing Code - Latest adopted California Plumbing Code c. Uniform Mechanical Code - Latest adopted California Mechanical Code d. National Electrical Code - Latest adopted Edition e. California Code of Regulations - Title 24 f. California Electrical Code - Latest Adopted Edition Provide a comprehensive plan review as directed or provide only specified plan review elements as follows: a. Structural review and analysis of design and calculations b. Structural design (bridges) b. lnspection services c. Other building services as may be defined Provide geotechnical review and consultation regarding soils reports, geotechnical issues, features and remediation. 1 2 3 ATTACHMENT 3, PAGE 3 OF 7 Request for SOQ 2019 Page 4 of7 4. Provide building and code enforcement inspection services. B. Enqineerinq/Architectural Services Review construction documents and subdivision maps in conformance with the following standards: a. City of San Juan Capistrano Municipal Code b. City of San Juan Capistrano and County of Orange applicable design standards c. State of California Highway Design Manual d. Manual on Uniform Traffic Control Devices (MUTCD) California Supplement e. San Diego RegionalWater Quality Control Permit f. State of California Subdivision Map Act Provide comprehensive plan review or design services as directed for the following elements: a. Geotechnical review/design b. Grading and drainage review/design c. Street improvements d. Storm drain/hydraulic and hydrology reports/design. e. Traffic/striping improvements f. TrafficlParking studies and impact analysis g. Sewer improvements h. Landscaping improvements i. Subdivision map checkingj Water engineering k. lnspection and construction management services l. Pavement analysis m. Architectural design n. Drafting o. Water quality design and review/environmental services p. Materials testing services q. Structural design r. Additional staffing, as needed C. ArchaeologicalServices Provide field monitoring (including Native American Monitor) for construction projects in compliance with City Council Policy 601. Prepare and submit a historic resource or paleontological report as prescribed in City Council Policy 601. 1 2 1 2 ATTACHMENT 3, PAGE 4 OF 7 Request for SOQ 2019 Page 5 of 7 D. DocumentTransmittal Pick up and resubmit plans to the City via the Building or Public Works and Planning counter. E. Performance Requirements 1. Plan Check Services Render and remit a plan check correction/clarification list (two hard copies and one electronic) redlined version of plans (one hard copy and one electronic) to the Public Works and Utilities Department within 10 working days from notification by the City. 2. Engineering/Architectural Services Complete services in a thorough and efficient manner, on time and within the approved fee schedule. F. Fee Schedules 1. Consultant Fees a. Plan Check and Design/Architectural Services will be negotiated on a project-by-project basis based on a pre- agreed upon scope of work. Payment will be determined by the City's project manager. The consultant shall bill on an hourly basis, shall not to exceed 75% of the total fee collected for specific services, and fees may be negotiated lower if, in the determination of the City, a lower fee is warranted. 2. Buildinq Fees Plan Check Fee: 65% of Permit Fee Additional plan review required by changes, additions, or revisions to approved plans: Hourly $86.93 3. Other Services Services will be negotiated on a project-by-project basis based on a pre- agreed upon scope of work. Payment will be determined by the City's project manager. ATTACHMENT 3, PAGE 5 OF 7 Request for SOQ 2019 Page 6 of 7 G. Maintenance of Records The consultant will maintain all books, documents, papers, employee time sheets, account¡ng records/ledgers and other evidence pertaining to costs incurred and shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment for inspection by the City. The consultant shall furnish copies, if requested. CITY'S RESP The City shall perform the tasks as set forth herein. A. Establishment of Valuation (Plan Check Services Only) Assign a valuation to the proposed work in accordance with the appropriate Engineering or Building Division standards. The City shall collect all fees from the applicant in connection with the services. B. Project Submittals City will supply all necessary documentation/specifications, reports, studies, calculations, etc., to consultant as is readily available at the City. C. Coordination City will serve as project coordinator. On plan checking, the City will be responsible for notifying the applicant when plans with corrections are available for pick up. The City will route plans (preliminary/revised) to and from the Consultant. Direct coordination with the applicant may be necessary for subsequent plan check reviews. SELECTION PROCESS The City may select for contract negotiations the firm(s) that, in the City's judgment, will best meet the City's needs, irrespective of the comparison of fee schedules presented by the proposers. The City's consultant evaluation and selection process is based on the following criteria. a. Familiarity with the type and manner of work described. b. Qualifications and experience of the Project Manager, Project Engineer, other key individuals, and sub consultants. The City reserves the right to request a change of Project Manager, or any member of the team, should it deem it necessary. The consultant shall honor this request. c. Results of reference checks. d. Clarity of the SOQ. e. Compliance with RFQ requirements. f. Ability, capacity and skill to perform the contract or provide the service required. Has demonstrated character, integrity, reputation, judgment, experience, and ATTACHMENT 3, PAGE 6 OF 7 Request for SOQ 2019 PageT of7 efficiency, particularly with reference to past experience with the City or other public agencies. g. Ability to perform within the time required. h. Has shown quality of performance and/or of products provided in previous contracts or services with the City or other public agencies. i. Can meet all insurance requirements When a specific project is defined and consultant services are solicited from the City's List of Qualified Bidders, the City will negotiate a professional services agreement with the best-qualified firm at a compensation which City staff determines is fair and reasonable. Should staff be unable to negotiate a satisfactory PSA with the selected firm, negotiations with that firm will be formally suspended, and negotiations will be undertaken with the next most qualified firm. Should City staff fail to reach an accord with the second most qualified firm, the CITY will suspend negotiations formally and continue the negotiation process with the next most qualified firms until an agreement is reached. Sincerely, Joe Parco City Engineer, P.E. Attachments 1. Sample Professional Services Agreement ATTACHMENT 3, PAGE 7 OF 7