20-0204_PLACEWORKS_Amd No. 1 to Professional Services Agreement AMENDMENT NO. 1
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF SAN JUAN CAPISTRANO
AND
PLACEWORKS
1. Parties and Date.
This Amendment No. 1 to the Professional Services Agreement is made and entered into as
of this 4th day of February, 2020, by and between the City of San Juan Capistrano, a municipal
organization organized under the laws of the State of California with its principal place of business
at 32400 Paseo Adelanto, San Juan Capistrano, California 92675 ("City") and Placeworks, a
California Corporation with its principal place of business at 3 MacArthur Place, Suite 1100, Santa
Ana, CA 92707. City and Consultant are sometimes individually referred to as "Party" and
collectively as "Parties."
2. Recitals.
2.1 Consultant. The City and Consultant have entered into an agreement entitled
"Professional Services Agreement" dated September 3rd, 2019 ("Agreement") for the purpose of
retaining the services of Consultant to prepare an environmental document for the Creekside
Specific Plan Residential Development Project(GPA 18-004).
2.2 Amendment Purpose. The City and Consultant desire to amend the Agreement to
include additional scope of services and increase the not-to-exceed compensation amount.
2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to Section 3 of
the Agreement.
3. Terms.
3.1 Amendment to Section 1. Services. Section 1 of the Agreement is hereby amended in
its entirety to read as follows:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services
attached hereto as Exhibits "A:" and"C."
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3.2 Amendment to Section 2. Compensation. Section 2 of the Agreement are hereby
amended to read as follows:
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit"B" and"C."
b. In no event shall the total amount paid for services rendered by Consultant
under this Agreement exceed the sum of$284,553. This amount is to cover
all printing and related costs, and the City will not pay any additional fees for
printing expenses. Periodic payments shall be made within 30 days of receipt
of an invoice which includes a detailed description of the work performed.
Payments to Consultant for work performed will be made on a monthly billing
basis.
3.3 Amendment to Exhibits. Exhibit C as attached to this Amendment No. 1 is
hereby added to and incorporated into the Agreement as Exhibit C.
3.4. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all
other provisions of the Agreement remain in full force and effect and shall govern the actions of the
parties under this Amendment No.1. From and after the date of this Amendment No. 1, whenever
the term"Agreement" appears in the Agreement, it shall mean the Agreement as amended by this
Amendment No. 1.
3.5 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 1.
3.6 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall
continue in full force and effect.
[Signatures on Next Page]
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SIGNATURE PAGE FOR AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT
BETWEEN THE CITY OF SAN JUAN CAPISTRANO
AND PLACEWORKS
CITY OF SAN JUAN CAPISTRANO PLAC- WORKS
•
Approved By: •
/
•
Yr. e6jamin Signature
City Manager William Halligan
2 -7,2-0 Name
Date,. . Principal
Attested y: •
Title
_ 1-27-20
Maria orris, Cit' lerk Date
Appr ved As To Form:
City ttorney
Page 3 of 3
Exhibit A
URBAN260 E.Baker St. I Suite 200 I Costa Mesa,CA 92626 I (949)660-1994
CROSSROADS urbarocraads.com
PROPOSAL FOR SERVICES
January 16, 2020
Ms. Elizabeth Kim
Placeworks
3 MacArthur Place Suite 1100
Santa Ana, CA 92707
SUBJECT: CREEKSIDE TRAFFIC IMPACT ANALYSIS
Dear Ms. Elizabeth Kim:
Urban Crossroads, Inc. is pleased to submit this proposal agreement to Placeworks (Client) to provide a
Traffic Impact Analysis for the proposed Creekside development ("Project"), which is located at 31700
Rancho Viejo Road, in the City of San Juan Capistrano. The Project Applicant proposes to demolish the
existing 123,000-square-foot building formerly used for manufacturing to construct 188 residential units
on 15.3 acres through implementation of the Creekside Specific Plan.The 188 units would consist of 107
detached single-family units and 81 multi-family condominium units.
The following scope of work has been prepared based on the City's Administrative Policy 310,
Preparation and Use of Traffic Reports.A formal traffic study scoping document will be submitted to City
staff for review and approval prior to commencement of the traffic analysis. If during the traffic study
scoping process, the City decides to alter or change any of the key assumptions used to develop this
scope of work, Urban Crossroads will advise the Client of the potential additional costs associated with
the change in work effort.
SCOPE OF WORK
The following scope of work and associated professional fees represent the estimated work necessary
for preparation of Traffic Impact Analysis.
TASK 1: TRAFFIC STUDY SCOPING AGREEMENT PROCESS
A formal traffic study scoping document will be submitted to City staff for review and approval prior to
commencement of the traffic analysis.
1.1 Calculate project-related vehicle trips based on the Institute of Transportation Engineers (ITE)
Trip Generation 10th Edition (2017) trip generation rates.
1.2 Determine project trip distribution patterns for based on existing and planned land uses in the
area along with the planned circulation system.
12505-03 TIA Proposal REV6
Ms. Elizabeth Kim Exhibit A
Placeworks
January 16, 2020
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1.3 Identify known cumulative development projects and ambient growth patterns.
1.4 Prepare a draft of the traffic study scoping assumptions and submit it to the jurisdiction for
review and approval.
1.5 Interface with jurisdiction staff to finalize the traffic study scoping agreement.
TASK 2: EXISTING TRAFFIC DATA AND EXISTING ROADWAY CONDITIONS INVENTORY
2.1 Conduct weekday morning (7am-9am), weekday evening (4pm-6pm) peak hour turning
movement counts at the following 9 study area intersections for one (1) day:
1. Junipero Serra Road & Camino Capistrano
2. Junipero Serra Road & High School Entrance
3. Junipero Serra Road & 1-5 Southbound Ramps
4. Junipero Serra Road & 1-5 Northbound Ramps
5. Rancho Viejo Road &Village Road
6. Rancho Viejo Road &Junipero Serra
7. Rancho Viejo Road &Golf Club Drive
8. Rancho Viejo Road &Ortega Highway
9. Rancho Viejo Road & Fluid Master Shared Driveway
2.2 Conduct 24-hour roadway segment counts at the following 8 roadway segments for three (3)
consecutive days:
1. Camino Capistrano between Avery Parkway &Junipero Serra
2. Camino Capistrano between Junipero Serra & Oso Road
3. Junipero Serra Road between Camino Capistrano & 1-5 Southbound Ramps
4. Junipero Serra Road between I-5 Southbound Ramps & I-5 Northbound Ramps
5. Junipero Serra Road between 1-5 Northbound Ramps & Rancho Viejo Road
6. Rancho Viejo Road between Village Road &Junipero Serra Road
7. Rancho Viejo Road between Junipero Serra & Golf Club Drive
8. Rancho Viejo Road between Golf Club Drive &Ortega Highway
2.3 Field inventory of intersection traffic control measures, approach lanes at intersections, and
through travel lanes along segments.
12505-03 TIA Proposal REV6 URBAN
CROSSROADS
Ms. Elizabeth Kim Exhibit A
Placeworks
January 16, 2020
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TASK 3:OPENING YEAR AND HORIZON YEAR(2040)TRAFFIC PROJECTIONS
3.1 Opening Year traffic projections will be developed through the use of an ambient growth factor
along with the addition of known cumulative development projects as identified by City of San
Juan Capistrano planning staff. It is estimated that up to 25 individual cumulative development
projects may need to be included in this traffic analysis.
3.2 The long-range 2040 traffic forecasts will be based on the Orange County Transportation Analysis
Model (OCTAM) or the City's latest traffic modeling tool.
3.3 Calculate cumulative Opening Year and Horizon Year (2040) peak hour turning movement
volumes, for up to 8 study area intersections.
3.4 Calculate cumulative future average daily traffic(ADT)volumes on study area roadway segments.
TASK 4: INTERSECTION AND ROADWAY OPERATIONS ANALYSIS
4.1 Assess the intersection capacity and Level of Service (LOS), using both ICU and HCM methods, for
up to 9 study area intersections, for each of the following traffic conditions:
• Existing (2019)
• Existing Plus Project(E+P)
• Existing Plus Project Plus Cumulative (Near-term)
• Existing Plus Project Plus Buildout (Horizon Year 2040 With Project)
4.2 Assess the Roadway Link LOS, using HCM methodology , for each of the traffic conditions
described in Task 4.1.
4.3 Recommend intersection improvements that would maintain acceptable intersection and
roadway performance at the study intersections and roadways for each of the future traffic
conditions described in Task 4.1.
4.4 Calculate Project's Fair Share for the significant off-site impacts consistent with City Council Policy
111, Fair Share Methodology.
TASK 5:TRAFFIC SIGNAL WARRANT ANALYSIS
5.1 A traffic signal warrant analysis will be provided at the intersection of Rancho Viejo Road and
major access to the site based on peak hour volume warrant (Warrant 3) based on the latest
California Manual on Uniform Traffic Control Devices (CA MUTCD).
12505-03 TIA Proposal REV6 e/URBAN
CROSSROADS
Ms. Elizabeth Kim Exhibit A
Placeworks
January 16, 2020
Page 4 of 9
TASK 6: SITE ACCESS AND INTERIOR CIRCULATION ANALYSIS
6.1 Conduct site access and interior circulation analysis to provide a safe and effective traffic flow for
private streets including emergency vehicle access.
TASK 7:SYNCHRO OPERATIONS AND QUEUING ANALYSIS
7.1 Conduct a Synchro operations analysis for Junipero Serra Road between Rancho Viejo Road and
Camino Capistrano.
7.2 Conduct a queuing analysis for the 1-5 Southbound Ramps and the I-5 Northbound Ramps at
Junipero Serra Road for each of the following scenarios:
• Existing Plus Project(E+P)
• Existing Plus Project Plus Cumulative (Near-term)
• Existing Plus Project Plus Buildout (Horizon Year 2040 With Project)
TASK 8: CONSTRUCTION TRAFFIC ANALYSIS
Evaluate potential construction traffic impacts to study area intersections and roadways
8.1 Determine trip generation for the Project during the construction phase based on construction
employee, vendor, and truck information provided by the Project applicant.
8.2 Develop the Project trip distribution patterns during the construction phase for both passenger
cars and heavy trucks.
8.3 Based on the construction phase trip generation and trip distribution patterns, identify the
number of study area intersections that may potentially be impacted. The intersections
evaluated for the construction phase may be a sub-set of the total study area intersections
evaluated for the other analysis scenarios.
8.4 Assess intersection capacity and level of service (LOS), for the affected study area intersections
for the construction phase.
8.5 Assess roadway segment volume-to-capacity for all study area roadway segments for the
construction phase.
8.6 Recommend improvements necessary maintain acceptable intersection performance at the
study area intersections for the construction phase.
8.7 Conduct a ramp queuing analysis at the off-ramp locations listed in Task 8 to identify the storage
necessary to accommodate queuing during peak hour traffic flows for the construction phase.
12505-03 TIA Proposal REV6 L�►URBAN
CROSSROADS
Ms. Elizabeth Kim Exhibit A
Placeworks
January 16, 2020
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8.8 Incorporate findings into the traffic impact analysis.
TASK 9: PARKING ANALYSIS
9.1 Review the parking policies in the City of San Juan Capistrano Municipal Code and General Plan
Circulation Element.
9.2 Calculate the parking requirements and peak parking demand based on the City of San Juan
Capistrano criteria.
9.3 Determine projected peak parking demand and supply based on the planned mix of uses.
9.4 Determine parking ratios based on Urban Land Institute (ULI) shared parking methods.
9.5 Based on the results of the shared parking analysis,evaluate adequacy of for residential and guest
parking.
9.6 Incorporate findings into the traffic impact analysis.
TASK 10: DRAFT TRAFFIC STUDY REPORT
10.1 Prepare a Screencheck Draft TIA report which incorporates the findings and all supporting
calculations from Tasks 1 through 9.
TASK 11: RESPONSE TO COMMENTS ON THE DRAFT TRAFFIC IMPACT ANALYSIS
11.1 Revise the draft traffic study report based on comments provided by the Client for up to one (1)
review cycle.
11.2 Revise the draft traffic study report based on comments provided by the City of San Juan
Capistrano for up to one (1) review cycle.
TASK 12: HORIZONTAL AND VERTICAL SIGHT DISTANCE ANALYSIS
12.1 Provide Sight Distance Plans at the two access points on Rancho Viejo Road based on the project
improvement plans.The Sight Distance Plan shall be prepared at a scale of 1"=40' on a 24"x 36"
sheet and will show both the vertical and horizontal sight distances. Topographic data
(elevations) will be provided by the project team. The sight distance plan will be prepared in
accordance with the Caltrans Highway Design Manual.
12.2 Provide project AutoCAD files to the project team.
TASK 13: PRELIMINARY VEHICLE MILES TRAVELED(VMT)ANALYSIS
13.1 Evaluate factors such as the availability of transit, proximity to other destination, land uses in the
vicinity etc. to make a qualitative assessment of the Project's VMT impacts.
12505-03 TIA Proposal REV6 URBAN
CROSSROADS
Ms. Elizabeth Kim Exhibit A
Placeworks
January 16, 2020
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13.2 Review if the Project is located in a low VMT generating area based on available documentation
from Southern California Association of Governments (SCAG) or Caltrans.
13.3 Determine if any of the screening criteria included in the Governor's Office of Planning and
Research (OPR) Technical Advisory on Evaluating Transportation Impacts in CEQA (December
2018) is applicable.
13.4 Calculate the Project VMT for automobiles. Trip generation will be based on Institute of
Transportation Engineers (ITE)Trip Generation Manual, 10th Edition (2017).
13.5 Calculate the baseline average automobile VMT per service population (VMT/SP) for the City
based on OCTAM, SCAG RTP or other available sources.
13.6 Compare the Project automobile VMT/SP with the baseline average VMT/SP for the City and
determine if there is a potential significant impact based on the thresholds recommended in the
2018 OPR Technical Advisory.
13.7 Identify applicable Transportation Demand Management (TDM) strategies for reducing VMT
impacts determined to be potentially significant.
13.8 Summarize the results of the qualitative VMT assessment in a letter report.
TASK 14: VMT ANALYSIS UPDATE BASED ON CITY'S ADOPTED THRESHOLDS
14.1 The VMT thresholds are anticipated to be adopted by the city in June 2020. Update the VMT
analysis conducted as part of Task 13 based on the thresholds adopted by the City.
14.2 Revise the VMT assessment report based on the City's adopted thresholds.
TASK 15: MEETINGS/PUBLIC HEARINGS
15.1 Preparation and attendance at up to 3 meetings/conference call and hearings as needed.
PROFESSIONAL FEE
The fixed fee to accomplish the above Scope of Work is as follows:
Tasks 1-11 (Traffic Study) $40,610
Task 12 (Sight Distance Analysis) $4,800 (2 locations at$2400 per location)
Task 13 (Preliminary VMT Analysis) $8,900
Task 14(VMT based on City Thresholds) $3,200
Task 15 (Meetings/Hearings) $3,500 Not to Exceed billed T&M (see Exhibit A)
12505-03 TIA Proposal REV6 URBAN
CROSSROADS
Ms. Elizabeth Kim Exhibit A
Placeworks
January 16, 2020
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This fixed fee estimate is based upon our assessment of the jurisdictional requirements for the Traffic
Impact Analysis. As part of the Traffic Impact Analysis, Urban Crossroads, Inc. will coordinate with the
City of San Juan Capistrano to refine this scope of work. At that time, the City may decide to expand the
study area and/or change some of the project assumptions that could potentially require a budget
augmentation. If the City of San Juan Capistrano requires more than 9 existing study area intersections,
and/or more than 25 individual cumulative projects to be analyzed, Urban Crossroads, Inc. will advise
the Client of potential additional costs associated with the additional work effort.The fixed fee does not
include attendance at public hearings/meetings (unless otherwise specified above). If these tasks are
required to secure approval of the project, Urban Crossroads, Inc. would be pleased to perform them
and charge the Client based on the hourly rates detailed in Exhibit A.
DELIVERABLES/TIMING
It is estimated that the screen check draft Traffic Impact Analysis will be completed in 35 working days
from the date of Client's authorization and subsequent receipt of all requested data essential to
complete the study, including the final site plan. Additionally, any delays resulting from circumstances
beyond our control, such as environmental occurrences, changes in the project description, and/or
modifications in public/private policy may extend the time schedule. In the event this occurs, Urban
Crossroads, Inc. will make the Client aware of such issues and adjust expectations accordingly. A PDF
(electronic) version of the report will be provided for the client's use.
TERMS
If agreeable,this letter serves as our mutual,contractual agreement and authorization to proceed. 85%
of the proposal balance is due upon receipt of the draft traffic study. The Client agrees to compensate
Urban Crossroads on a Task Progress Basis (percentage of job completed) as subsequent work is
completed. Please sign one copy of this scope of work and return it to us for our files, or send us the
agreements utilized by your company. We are looking forward to serving you on this project. This
proposal offer is valid for 60 days.
12505-03 TIA Proposal REV6 ( URBAN
CROSSROADS
Ms. Elizabeth Kim Exhibit A
Placeworks
January 16, 2020
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If you have any questions, please contact me directly at (949) 336-5978.
Respectfully submitted,
URBAN CROSSROADS, INC.
CONTRACT APPROVAL:
Approved by:
Aric Evatt, PTP Title:
President Firm: Placeworks
Date:
12505-03 TIA Proposal REV6 ( URBAN
CROSSROADS
Ms. Elizabeth Kim Exhibit A
Placeworks
January 16, 2020
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EXHIBIT A
BILLING RATES FOR URBAN CROSSROADS, INC.
Position Hourly Rates
Principal $180 — 250
Senior Associate $130 — 200
Associate $100 — 150
Senior Analyst $80 — 120
Analyst $70 — 110
Assistant Analyst $50 — 90
Administrative Support l $60 — 100
General
(1) Reimbursable direct costs,such as reproduction,supplies,and messenger service will be billed at cost.
(2) Hourly rates apply to work time,travel time, and time spent at public hearings and meetings. For overtime
work,the above rates may be increased 50 percent.
(3) Monthly billing statements are due within thirty(30)days of receipt.
12505-03 TIA Proposal REV6 ( URBAN
CROSSROADS
EXHIBIT C
PLACEWORKS
SERVICE AUTHORIZATION
AMENDMENT NO. 1
PROJECT NO. SJC-12.0 DATE September 19,2019
PROJECT NAME Creekside Planned Community EIR
AGREEMENT BETWEEN:
CLIENT City of San Juan Capistrano CONSULTANT PlaceWorks
STREET ADDRESS 32400 Paseo Adelanto STREET ADDRESS 3 MacArthur Place,Suite 1100
CITY STATE AND ZIP San Juan Capistrano,Ca 92675 CITY STATE AND ZIP Santa Ana,CA 92707
CONTACT Paul Garcia,Associate Planner CONTACT Kara L.Kosel for Elizabeth Kim
Hereinafter referred to as"Client." Hereinafter referred to as"Consultant."
This Amendment No.1 to an existing agreement for services is made and entered into effective as of the date of signature("Effective
Date"),by and between PlaceWorks(Consultant),a California Corporation,and City of San Juan Capistrano(Client).
RECITAL
The Consultant desires to amend,modify and revise that certain Agreement("Existing Agreement")with the Client,entered into on
September 3,2019 to provide Services,as defined therein,and to now amend the Existing Agreement.Except as specifically amended
by this document,all other terms and conditions of the Existing Agreement will remain in full force and effect,without modification.
Now,therefore,in consideration of the above facts and of the covenants and agreement contained herein,the parties hereto agree
that:
Change in total compensation from$244,437.00 to$284,553.00(for revised Urban Crossroads revised scope attached herein as Exhibit
A and includes our 10%mark-up).
Previous Task Amount of this
Tasks Amount Amendment New Task Amount
TASK 2.8 TRAFFIC IMPACT ANALYSIS(INCLUSIVE OF $26,995.00 $40,116.00 $67,111.00
MEETINGS/HEARINGS)
TOTAL: $26,995.00 $40,116.00 $67,111.00
3 MacArthur Place,Suite 1100 I Santa Ana, California 92707 1714.966.9220 I PlaceWorks.com
PLACEWORKS
CONSULTANT:
CONSULTANT PlaceWorks
STREET ADDRESS 3 MacArthur Place,Suite 1100
CITY STATE AND ZIP Santa Ana,CA 92707
AUTHORIZED William Halligan TITLE Principal/Vice President/Assistant Secretary
REPRESENTATIVE
I
1-23-20
PlaceWork's Authorized Representative Date
CLIENT:
CLIENT City of San Juan Capistrano
STREET ADDRESS 32400 Paseo Adelanto
CITY STATE AND ZIP San Juan Capistrano,Ca 92675
AUTHORIZED TITLE
REPRESENTATIVE
Client's Authorized Representative Date
Service Authorization I Page 2