19-1016_SANDERS PAVING, INC_Staff Memo MEMORANDUM. '
DATE: October 16, 2019
TO: Ben Siegel, City Manager
Steve May, Public Works and Utilities Director
FROM: Rod Hamilton, Public Works Manager
SUBJECT: Final approval signatures for Sanders Paving Inc. Amendment 1, for Asphalt Crack Seal,
Seal Coat,Maintenance, and Repair Services
City Council approved Amendment 1 to the Personal Services Agreement(PSA)at their October 16,2019,
meeting(via Consent Item#E8).
Sanders Paving Inc.has provided asphalt paving maintenance and repair services to the City since January
1, 2015. The initial three-year term of the PSA expired on December 31, 2017 which also includes three
additional one-year extensions. Staff executed two one-year letter extensions dated November 9,2017 and
December 17, 2018;the latter with an expiration date of December 31, 2019.
Consequently,based on satisfactory performance over the past five years,staff recommended City Council
approve and authorize the City Manager execute Amendment 1 (see attachment 1)to the PSA for the third
and final one-year extension period commencing on January 1, 2020,and ending December 31, 2020. The .,
total PSA/Amendment amount shall not exceed the City's adopted fiscal year operating and capital
improvement budgets. Please note that staff will be issuing an RFP in advance of the expiration of this
extension.
ATTACHMENTS:
Attachment 1: Amendment 1 (2 copies)
Cc: Tom Toman,Jill Thomas,File