19-1011_JOHNSEN COMMERCIAL SERVICES DBA PACIFIC DECORATING COMPANY_Staff Memo •
MEMORANDUM
DATE: October 11, 2019
TO: Benjamin Siegel,City Manager
FROM: Rod Hamilton,Public Works Manager ? '
VIA: Steve May, Public Works and Utilities Director
SUBJECT: Maintenance Services Agreement for Installation, Removal and Storage of Holiday
Decorations
The City has an existing "Evergreen" Professional Services Agreement (PSA) with The Jarvis Company
(Attachment 1),now the Pacific Decorating Company(PDC). At the request of the Finance Department,a
new agreement is required that defines a specified term.
Consequently, staff negotiated a new Maintenance Services Agreement (MSA) with PDC which reflects
new pricing that accommodates PDC's increased operating costs,as well as additional insurance costs. The
new MSA (Attachment 2)has been reviewed and approved, as-to-form,by the City Attorney and has been
executed by PDC. Please note the new MSA now has a three-year term per § 3.1.2, starting November 1,
2019 thru September 1, 2022, for a total agreement amount not-to-exceed $44,635.02 or $14,878.34 per
fiscal year.
A sole source justification (i.e. Bid Recap Form) has been prepared for this MSA (Attachment 3), as no
other professional decorating firm could perform the unique"storage"component of the required scope of
services.
ATTACHMENTS:
Attachment 1: 2012 PSA
Attachment 2:New MSA
Attachment 3: Bid Recap
Cc: Tom Toman,Assistant Public Works Director
Jill Thomas,Senior Management Analyst
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