19-1022_MCKEEHAN ENVIRONMENTAL CONSULTANTS_Professional Services Agreement •
CITY OF SAN JUAN CAPISTRANO
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of Gc-+`'}zr 2"2 , 20 t 't by and ,
between the City of San Juan Capistrano, a public agency organized and operating' under the.
Taws:o.f the State of California.with its principal place of business at 32400 Paseo Adelante, San
Juan Capistrano, CA 92675 ("City"y, and McKeehan Environmental Consultants a
CORPORATION, with its principal place of business at 252 Calle Cuervo.San Clemente CA
92672 (hereinafter referred to as "Consultant"). City and.Consultant are sometimes individually
referred to as "Party" and collectively as "Parties" in this Agreement
RECITALS
.A. City is a public agency of the State of California and is in 'need Of'professional.
services for the following project;
Verdugo Street Beautification Project CIP 14106.(hereinafter referred to as "the Project").,
B. Consultant is duly licensed and has the necessary qualifications to provide such
services.
C. The Parties desire, by this Agreement to establish the terms for. City to retain
Consultant to'provide the services:described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services,
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Consultant.shall 'provide.the City with the services described in the Scope of Services
attached hereto as Exhibit "A."
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay 'for such services in
accordance with the'Schedule of Charges set forth in Exhibit"B
• b. In no event shall 'the total' amount .paid for services rendered by
Consultant 'under this Agreement exceed the sum of $20;350 [Twenty thousand three
hundred fifty dollars]. This amount includes a 10%.contingency and will require City's prior
approval to use it. This'amount is to cover all printing and related costs, and the City will.notpay
any additional fees for printing expenses. Periodic payments' shall be made within 30, days,of
receipt of an invoice'which includes a detailed description of the work performed. Payments.to
Consultant for work performed will be made on a monthly billing basis.
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,3., :Additional Work..
If changes in the work seem merited by Consultant or the City, and informal •
' consultations with the other'party indicate that a change is warranted, it shall be processed in
the following manner: a letter outlining the changes shall be forwarded to,the City by'Consultant
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with a statement of estimated changes in fee or time schedule. An amendment to this
Agreement shall be prepared by the City and executed by both Parties before performance of
such services, or the City will not be required to pay for the changes in the scope of work. Such
amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs
incurred shall be maintained by Consultant..and made available at all reasonable'times during
the contract periodand for four (4) years from the date of final payment under the contract for
inspection by City,
5. Time of Performance
The term of this Agreement shall be from October 16, 2019 to June 30, 2020, unless
earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the
term of this Agreement if necessary to complete the Project. Consultant shall perform its
services in a prompt and timely manner within the term of this Agreement and shall commence
performance upon receipt of written notice from the City to proceed ("Notice to Proceed"). The
Notice to Proceed shall set forth the date of commencement of work.
6. • Delays In Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for .
delays in performance caused by circumstances beyond the reasonable control of the non-
performing party. For purposes of this Agreement, such circumstances include but are not
limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and
other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances;
sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a
reasonable time of being preventedfrom performing, give written notice to the other party
describing the circumstances preventing.continued performance and the efforts being made to .
resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local government, including Cal/OSHA requirements.
b, If required, Consultant shall assist the City, as requested, in obtaining and
maintaining all permits required of Consultant by federal, state and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and/or removal of
hazardous and toxic substances spilled as a result of his or her services or operations
performed under this Agreement.
8, Standard of Care
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Consultant's services will be performed In accordance with generally accepted
professional practices and principles and in a'manner consistent with the level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions.
9, Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or
interest in this Agreement without the written consent of the City, which may be withheld for any
reason. Any attempt to so assign or so transfer without such consent shall be void and without
legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement. Nothing contained
herein shall prevent Consultant from employing independent associates, and subconsultants as
Consultant may deem appropriate to assist in the performance of services hereunder.
10. independent Contractor
Consultant is retained as an independent contractor and isnot an employee of City. No
employee or agent of Consultant shall become an employee of City. The work to be performed
shall be in accordance with the work described in this Agreement, subject to such directions and
amendments from City as herein provided.
11. Insurance." Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City it has secured all insurance required under this section. In
addition, Consultant shall not allow any subcontractor to commence work on any subcontract
until it has secured all insurance required under this section.
a. Commercial General Liability
(I) The Consultant shall take out and maintain, during the
performance of all work under this Agreement, in amounts not less than specified herein,
Commercial General Liability insurance, in a form and with insurance companies acceptableto
the City. -
(ii) Coverage for Commercial General Liability insurance shall be at
least.as broad as the following:
(1) Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage.
for the following:
(1,) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7)' Contractual Liability with respect to this Agreement
(8) Property Damage
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(9) Independent Consultants Coverage
• (iv) The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one
insured against another; (3) products/completed operations liability; or (4) contain any other
exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees,
agents and City designated volunteers additional Insured status using ISO endorsement forms
CG 2010 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-Insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and
property damage including coverage for owned, non-owned and hired vehicles, in a form and
with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol 1, any auto).
(Ili) The policy shall give City, its officials,-officers, employees, agents
and City designated volunteers additional insured status,
(iv) Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
c. Workers'Compensation/Emplover's Liability
(i) Consultant certifies that he/she is aware of the provisions of
Section 3700 of the California Labor Code which requires every employer to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and he/she will comply with,such provisions before commencing work
under this Agreement.
(ii) To the extent Consultant has employees at any time'during the .
term of this Agreement, at all times during the performance of the work under this Agreement,
the Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
'Workers' Compensation and insurance Act," Division iV of the Labor Code of the State of
California and any acts amendatory thereof, and Employer's Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the
period required by this Agreement, workers'compensation coverage of the same type and limits
as specified in this section,
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d. Professional Liability (Errors and Omissions) •
At all times during the performance of the work under this Agreement the Consultant
shall maintain professional liability or Errors and Omissions insurance appropriate to its
profession, in a form and with insurance companies acceptable to the City and in an amount
indicated herein. This insurance shall be endorsed to include contractual liability applicable to
this Agreement and shall be written on a policy form coverage specifically designed to protect
against acts, errors or omissions of the Consultant. "Covered Professional Services" as
designated in the policy must specifically include work performed under this Agreement. The
policy must"pay on behalf of'the insured and must include a provision establishing the insurer's
duty to defend.
e. Minimum Policy Limits Required
(I) The following insurance limits are required for the Agreement: _
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence! $2,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
Employer's Liability $1,000,000 per accident or disease
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Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance, Any available coverage shall be provided to
the parties required to be named as Additional insured pursuant to this Agreement.
f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City
evidence of insurance from an insurer or insurers certifying to the coverage of all insurance
required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's
equivalent) signed by the Insurer's representative and Certificate of Insurance (Acord Form 25--
S or equivalent), together with required endorsements. All evidence of insurance shall be
signed by a properly authorized officer, agent, or,qualified representative of the insurer and
shall certify the names of the insured, any additional insureds, where appropriate, the type and
amount of the insurance, the location and operations to which the insurance applies, and the
expiration date of such insurance.'
g. Policy Provisions Required
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(i) Consultant shall' provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement, except that the
Consultant shall provide at least ten (10) days prior written notice of cancellation of any such
policy due to non-payment of premium. If any of the required coverage is cancelled or expires
during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including
the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to
the effective date of cancellation or expiration.,
(ii) The Commercial General Liability Policy and Automobile Policy
shall each contain a provision stating that Consultant's policy is primary insurance and that any
insurance, self-insurance or other coverage maintained by the City or any named insureds
shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than
the effective date of this Agreement. Consultant shall maintain such coverage continuously for
a period of ,at least three years after ,the completion of the work under this Agreement.
Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is
advanced past the effective date of this Agreement; B) if the policy is cancelled or'not renewed:,
or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent
to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the
City, its officials, officers, employees, agents, and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss, Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each
of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the
City and shall not preclude the City from taking such other actions available to the City under
other provisions of the Agreement or law.
h. Qualffvina Insurers
(I) All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VII and admitted to transact in the
business of insurance in the State'ofCalifornia, or otherwise allowed to place insurance
through surplus line brokers under applicable provisions of the California Insurance
Code or any federal law.
I. Additional Insurance Provisions
(i) The foregoing requirements as to thetypes,and limits of Insurance
coverage to be maintained by. Consultant, and any approval of said insurance by the City, is
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not intended to.and shall not in any manner limit or qualify the liabilities and obligations
otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to,
the provisions concerning indemnification,
(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project. -
• (iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any'
subcontractors or subconsultants to commence work on any subcontract until they have
provided evidence satisfactory to the City that they have secured all insurance required under
this section. Policies of commercial general liability insurance provided by such subcontractors
or subconsultants shall be endorsed to name the City as an additional insured using ISO form
CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by
Consultant, City may approve different scopes or minimum limits of insurance for particular
subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with
counsel of City's choosing), Indemnify and hold the City, its officials, officers, employees,
volunteers, and agents free and harmless from any and all claims, demands, causes of action,
costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or
persons, including Wrongful death, in any manner arising out of, pertaining to, or incident to any
acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees,
subcontractors, consultants or agents In connection with the performance of the Consultant's
services, the Project or this Agreement, including without limitation the payment of all damages,
expert witness fees and attorney's fees and other related costs and expenses. Consultant's
obligation to 'indemnify shall not be restricted to insurance proceeds, if any, received by
Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant's obligation to defend, indemnify, and/or hold harmless
arises out of Consultant's performance of"design professional" services (as that term is defined
under Civil Code section 2782.8), then, and only to the extent required by Civil Code section
2782.8, which is fully incorporated herein, Consultant's indemnification obligation' shall be
limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of
competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not
exceed the Consultant's proportionate percentage of fault.
13. California Labor Code Requirements.
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a. Consultant is aware of the requirements of California Labor Code ,
Sections 1720 et seq,.and 1770 et seq., which require the payment of prevailing wage rates and
the performance of other requirements on certain "public works" and "maintenance" projects
("Prevailing Wage Laws"). if the services are being performed as part of an applicable "public
works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total
compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage
Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and
agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of
any failure or alleged failure to comply with the Prevailing Wage Laws, It shall be mandatory
upon the Consultant and all subconsultants to comply with all California Labor Code provisions,
which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and
1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor
Code Sections 1771.4 and 1776), hours .of labor (Labor Code Sections 1813 and 1815) and
debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to
submit certified payroll records directly to the Labor Commissioner under Labor Code section
1771,4 shall not apply to work performed on a public works project that is exempt pursuant to
the small project exemption specified in Labor Code Section 1771.4.
b. If the services are being performed as part of an applicable"public works"
or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the
Consultant and all subconsultants performing such services must be registered with the
Department of industrial Relations. Consultant shall maintain registration for the duration of the
Project and require the same of any subconsultants, as applicable. Notwithstanding the
• foregoing, the contractor registration requirements mandated by Labor,Code Sections 1725.5
and 1771.1-shall not apply to work performed on a public works project that is exempt pursuant
to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
c. This Agreement may also be subject to compliance monitoring and
enforcement by the Department of Industrial Relations. It shall be Consultant's sole
responsibility to comply with all applicable registration and labor compliance requirements. Any
stop orders issued by the Department of Industrial Relations against Consultant or any
subcontractor that affect Consultant's performance of services, Including any delay, shall be
Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall
be considered Consultant caused delay and shall not be compensable by the City. Consultant
shall defend, indemnify and hold the City, its officials, officers, employees and agents free and
harmless from any claim or liability arising out of stop orders issued by the Department of
Industrial Relations against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By .executing this Agreement, Consultant verifies that it fully complies with all
requirements and restrictions of state and federal law respecting the employment of
undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of
1986, as may be amended from time to time, and shall require all subconsultants and sub-
subconsultants to comply with the same.
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15. Reserved.
16. Laws and Venue.
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This Agreement shall be interpreted in• accordance with the laws of the State of
California. If any action Is brought to interpret or enforce any term of this Agreement, the action
shall be brought in a state or federal court situated In the County of Orange,State of California.
17 Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work
under this Agreement by giving ten (10) calendar days written notice to Consultant. In such
event, City shall be immediately given title and possession to all original field notes, drawings
and specifications, written reports and other documents produced or developed for that portion
of the work completed and/or being abandoned. City shall pay Consultant the reasonable value
of services rendered for any portion of the work completed prior to termination. If said
termination occurs prior to completion of any task for the Project for which a payment request
has not been received, the charge for services performed during such task shall be the
• reasonable value of such services, based on an amount mutually agreed to by City and
Consultant of the portion of such task completed but not paid prior to said termination. City shall
not be liable for'any costs other than the charges or portions thereof which are specified herein.
Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to
damages or compensation for termination of work.
b. Consultant may terminate its obligation•to provide further services under
this Agreement upon thirty (30) calendar days' written notice to City only in the event of
substantial failure by City to perform In accordance with the terms of this Agreement through no
fault of Consultant,
18 Documents.. Except as otherwise provided in "Termination or Abandonment,"
above, all original field notes, written reports, Drawings and Specifications and other
documents, produced or developed for the Project shall, upon payment in full for the services
described in this Agreement, be furnished to and become the property of the City.
19. Organization
Consultant shall assign Judy McKeehan as Project Manager. The Project Manager shall
not be removed from the Project or reassigned without the prior written consent of the City.
20. Limitation of Agreement. •
This Agreement is limited to and includes only the work included in the Project described
above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be
given or delivered by depositing the same in any United States Post Office, certified mail, return
receipt requested, postage prepaid, addressed to:
CITY: Consultant:
City of San Juan Capistrano McKeehan Environmental Consultants
32400 Paseo Adelanto 252 Calle Cuervo
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San Juan Capistrano, CA 92675 San Clemente CA 92672
Attn: Paul Meshkin Attn: Judy McKeehan
and shall be effective upon receipt thereof.
22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone
other than the City and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry, sex, age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination.
24. Entire Aqreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each Party acknowledges • that no representations,
inducements, promises or agreements have been made by any person which are not
incorporated herein, and that any other agreements shall be void. This Agreement may not be
modified or altered except in writing signed by both Parties hereto. This is an integrated
Agreement.
25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the remaining provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in
interest, executors, administrators and assigns of each Party to this Agreement. However,
Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted
assignment without such consent shall be invalid and.void.
27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party,
unless such waiver is specifically specified in writing.
28. Time of Essence
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Time is of the essence for each and every provision of this Agreement.
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29. City's Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection
with this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants ithat It has not employed nor retained any company
or person, other than a bona fide employee working' solely for Consultant, to solicit or secure
this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement, For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
31. Federal Requirements
NIA.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE'FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF SAN JUAN CAPISTRANO
AND MCKEEHAN ENVIRONMENTAL CONSULTANTS
IN WITNESS WHEREOF, the Parties haver executed this Agreement as of the date, first
written above,
• •CITY'OF SAN JUAN•CAPISTRANO MCKEEHAN NVIRONMENTAL•CONSULTANTS
By: ic.�j�- ` t ' By• 4. r f` �I 'cw
aI Benjamin Siegel
. City Manager Its: •'
Printed Name. ',Ley J f Jic i ,
ATTEST:
• By:
V f
-rk ,
4111
APPROVED AS TO FORM:
• By: 5
P ty 'tryrney
•
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EXHIBIT A
Scope of Services
•
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EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice City on a monthly cycle. Consultant will Include with each invoice a
detailed progress report that indicates the amount of budget spent on each task. Consultant will
inform City regarding any out-of-scope work being performed by Consultant. This is a time-and-
materials contract.
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EXHIBIT C
Activity Schedule
• I ,
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EXHIBIT D
Federal Requirements
N/A
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McKeehan Environmental Consultants
EXHIBiTSA, B, C
•Archaeology Judy McKeehan,MA,RPA
252 Calle Cuervo
970)'• I •Paleontology San Clemente,CA 92672
949.573.3308
•Environmental Compliance jdmckeehan@sbcglobal.net
August 30,2019
Paul Meshkin, P.E.
Senior Civil Engineer
Public Works Department
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, California 92675
•
949.443.6350
pmeshkln@sanjuancapistrano.org
RE: Archaeological and Native American Monitoring Services for Verdugo Street Beautification
Project,CIP 14106,San Juan Capistrano,Ca 92675 '
Dear Mr,Mesh kin:
McKeehan Environmental Consultants (MEC) is pleased to respond to your request to provide qualified
and experienced archaeological, and Native American monitoring services for beautification
improvements to Verdugo Street in the City of San Juan Capistrano,Orange County,MEC is familiar with
the previous archaeological and Native American studies pertinent to the specific area including current
work at 31671 Camino Capistrano at the corner of Verdugo, adjacent to the north side of the project
and prior work at Franciscan Plaza adjacent to the south side of the project.
Ms.Judy McKeehan,MA,RPA,will be the sole point of contact who is responsible for the required service
operations and contractual matters, including paymentof any and all charges resulting from the
Agreement.This proposal shall remain valid for a period of not less than 90 calendar days from the date
of submittal.
DESCRIPTION OF PROJECT
The Verdugo Street Beautification Project will create an inviting street corridor that will promote a sense •
of arrival for visitors arriving by train, as well as those parking and walking to restaurants, the movie
theatre and shops downtown.The project will primarily employ street dieting to reduce street widths and
widen pedestrian sidewalks to provide a more pedestrian-focused experience with options for sidewalk
dining and possibly temporary street closures for special events.The design will maximize the use of rolled
curbs, and the roadway would generally be defined by planters and bollards. Paving in the street and
sidewalks is enhanced through the use of colored or washed concrete,pavers,or a combination of both.
Street benches would provide seating while street trees would provide natural shade. Street and bistro
lighting will be employed along portions of Verdugo Street with bistro lighting only along Arguello Way
(alleyway),located immediately north of Verdugo Street.Upgrades to the plaza area adjacent to the train
MCKEEHAN ENVIRONMENTAL CONSULTANTS CONTRACT I •
McKeehan Environmental Consultants
depot include,pavers, landscaping, trellis structure(s), lighting, and signage. Work will also entail storm
drain Infrastructure and water quality improvements,utility coordination,adjustments and relocation(s).
Implementation of Best Management Practices(BMP)for storm water pollution prevention during all
construction activities;and other general Improvements.
DESCRIPTION OF SERVICES PROVIDED
Monitoring will be conducted during all Initial ground-disturbing activities on the protect, including any
off-site work,such as installation or relocation of utilities.
All tasks will be conducted in conformance with the project's mitigation measures,the City of San Juan
Capistrano Historical Archaeological Element of the City General Plan,Section 9-2.201 of the Municipal
Code,and City Council Resolutions,Council Policy for Paleontological Resource Management as well as
the operating CEOA sections(e.g. 15148 and 15150),Public Resources Code Sections(5097.94.-9-.98,-
99),and supplementary State regulations,Evaluation and determination of appropriate treatment shall
follow the steps outlined In City Policy 601.
MONITORING ACTIVITIES I .
Archaeological monitoring will be supervised by Orange County qualified archaeologist,Judy McKeehan,
MA, RPA,who has 29 years of experience in the City of San Juan Capistrano She is the sole authorized
archaeologist for Mission San Juan Capistrano,the San Juan Capistrano Historical Society, and the San
Juan Capistrano Open Space Foundation, MS McKeehan has past experience throughout the state of ,
California,the Western United States,-the Mediterranean and Near East.
Michael Gastelum and Christopher Granado, both trained and experienced Native American monitors
representing the Juanei90 Band of Mission Indians will act as the Native American monitors, Mr.
Gastelum has been employed as Native American monitor in support of archaeological projects In San
Juan Capistrano for the past 19 years and Mr.Granado for the past 6 years.
Mr. Gastelum's family presence in San Juan Capistrano starts in the Pre-Misslon period at the villages of
Pituedem (J Serra High), Panhe (San Mateo Creek) and Piwiva (San Antonio Pkwy). At the turn of the
century his grandfather was a Mission bell ringer,having learned the arrangements as a child from Acu
(Jose de Garcia Cruz), who is recognized as the last full-blooded Juaneno, The bell ringer had great
importance in the early days of the town, It was his responsibility to communicate the nature of the
news through the specific composition of the ringing of the three bells. Mr. Gastelum continues the
family tradition as Mission bell ringer.Through the generations,he can claim relationships to the other
long-time local families.
Mr. Granado also traces his local Juane*ancestry for at least eight generations within the local pre-
Hispanic villages.
The archaeological and Native American monitors will be required to follow all written and verbal safety
Instructions from the construction contractor at all times. The monitors will work closely with the City
and its contractor to avoid imminent destruction of potentially significant resources, if necessary.
SCOPE OF WORK:
MCKEEHAN ENVIRONMENTAL CONSULTANTS CONTRACT 2
Mcl(eehan Environmental Consultants
TASK 1.PRECONSTRUCTION MEETING
The archaeologist,if required,will be in attendance at the preconstruction meeting to explain the cultural
resources sensitivity of the project site and the methods and procedures that will be utilized to protect
them during construction, Duration of meeting Is expected to be one hour.
TASK 2.CULTURAL RESOURCES MONITORING
Ms. McKeehan will monitor excavation activities during construction, Monitoring will occur only during
initial disturbance of soils by the project,to include activities that result In grading,excavating on or below
the original ground surface, and all project-related utility lines, whether on or off-site. In the event of a
discovery, the qualified monitor may divert operations to evaluate and mitigate the find through
preservation or through documentation, as necessary. In the unlikely event that human remains are
encountered,the Ms. McKeehan shall contact the Orange County Coroner,the Native American Heritage
Commission and the most likely descendent.
Tasks will include:
• Observing activities with respect to permit requirements and mitigation measures;
• Documenting and reporting on field observations of activities carried out, construction and
mitigation,techniques,success of the techniques,and recommendations for solutions to problems
encountered.
TASK 3. NATIVE AMERICAN MONITORING
Michael Gestelum,a trained and experienced Native American monitor representing the Juanerno Band of
Mission Indians,and who has worked with local archaeologists,will act as the Native American monitor for
the project. He will monitor excavation activities during construction. Monitoring will occur only during
initial disturbance of soils by the project.
TASK 4.CULTURAL RESOURCES TECHNICAL REPORT
A Negative Archaeological Resources Report will be written following Office of Historic Preservation
format and content guidelines, which provides the results of monitoring. The report will include
pertinent photographs and graphics.The report will also present recommendations for further work, if
needed,to evaluate any cultural resources that may have been identified. One draft of this report and
figures will be submitted electronically for review. Upon receipt of comments on the draft document,
MEC will incorporate input and produce the final report. MEC assumes that only one round of review
will be necessary.One hardcopy and one electronic copy of the final report will be produced.
The negative final archaeological report will be provided to the City, to the South Central Coastal
Information Center(SCLC)at Cal State Fullerton as required by law.
ADDITIONAL WORK
MEC will be available to provide assessment, evaluation or recovery of any additional resources on a
• time-and-materials basis at additional cost if potentially significant resources are found. Evaluation and
determination of appropriate treatment shall follow the steps outlined in City Policy 601.
MCKEEHAN ENVIRONMENTAL CONSULTANTS CONTRACT 3
McKeehan Environmental Consultants
In the event of a significant discovery,evaluation and determination of appropriate treatment services
shall be provided on a time and materials basis as approved by the Client.Hourly rates for these services
will be dependent upon the nature of the discovery and the types of specialists required.The rates for
specialists range from $75 to $110 per hour and $100 per sample analysis. Examples are: lithic
typologies, C14 age dating of organic material, etc. Field preparation and retrieval of samples may be
necessary on a timely basis.These costs will be coordinated with the Client and will be charged at a rate
of$85 per hour. A complete evaluation and treatment plan may be prepared for approval by the Client
before any additional work ensues.
COST ESTIMATE
The project costs below for construction monitoring are for 10 8-hour days(80 hours)to be conducted
during day time,based on hours anticipated to be necessary to complete the construction phase of the
project,if the schedule exceeds present estimates, additional hours will be charged at the stated rates
on a time-and-materials basis. Hours worked in exceedance of 8 hours per day or 40 hours per week
will be at 1%times the stated hourly rate.
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McKeehan Environmental Consultants
Judy McKeehan, M.A.,RPA, Principal
MCKEEHAN ENVIRONMENTAL CONSULTANTS CONTRACT 4