19-1017_NUVIS LANDSCAPE ARCHITECTURE AND PLANNING_5th Amd to Personal Services Agreement AMENDMENT NO. 5
TO THE PERSONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF SAN JUAN CAPISTRANO
AND
NUVIS DBA NUVIS LANDSCAPE ARCHITECTURE AND PLANNING
1. Parties and Date.
This Amendment No. 5 to the Personal Service Agreement is made and entered into as of this
/7- day of Q. .r._ , 2019, by and between the,City of San Juan Capistrano, a municipal
organization organized under the laws of the State of California with its principal place of business
at 32400 Paseo Adelanto, San Juan Capistrano, California 92675 ("City") and NUVIS dba NUVIS
Landscape Architecture and Planning, a California corporation,with its principal place of business at
3151 Airway Avenue J-3, Costa Mesa, CA 92626 ("Consultant"). City and Consultant are
sometimes individually referred to as "Party"and collectively as"Parties."
2. Recitals.
2.1 Consultant. The City and Consultant have entered into an agreement entitled
"Personal Services Agreement" dated June 3, 2014, ("Agreement") for the purpose of retaining the
services of Consultant to prepare Environmental Studies (CEQA), Plans, Specifications, Cost
Estimates (PS&E), and provide Bidding and Construction Support for the Northwest Open Space
Community Park Project (CIP 09209); and, have amended the terms of such Agreement through
Amendment No. 1 to the Personal Services Agreement dated November 9, 2016, to extend the
contract completion date to December 31, 2016; and, through Amendment No. 2 to the Personal
Services Agreement dated January 18, 2017, to incorporate City Council approved changes in the
Project scope of work and to extend,the contract completion date to July 30, 2018; and, through
Amendment No. 3 to Personal Services Agreement dated March 21, 2017, to incorporate additional
City Council approved changes and pay thecadditional sum of Two Hundred Eighty Eight Thousand
Two Hundred and Ninety Nine Dollars ($288,299) to Consultant; and, through Amendment No. 4 to
Personal Services Agreement dated October 22, 2018, to retroactively extend the term of the
agreement from August 1, 2018 to July 31, 2019.
2.2 Amendment Purpose. The City and Consultant desire to amend the Agreement to
extend the term and incorporate additional City Council approved changes (i.e. for a revised-
simplified Putuidem Village Concept) and pay the additional sum of Forty-Five Thousand Dollars
($45,000)to Consultant. .
2.3 Amendment Authority. This Amendment No. 5 is authorized pursuant to Sections 6
and 19 of the Agreement.
Page I of 4
61147,0210013242967 l.2
•
3. Terms.
3.1 Term. The term of the Agreement shall be extended to December 31, 2020, unless
earlier terminated as provided in the Agreement. The Parties may, by mutual written consent, further
extend the term of the Agreement.
3.2 Scope of Work. The scope of work to be performed by Consultant is amended to add
the scope of work set forth in Attachment A to this Amendment No. 5, which is attached hereto and
incorporated herein by this reference.
3,3 Compensation. Consultant will be compensated for performance of the scope of
work set forth in Attachment A at the rates set forth therein. Total compensation for performance of
the scope of work set forth in Attachment A shall not exceed Forty-Five Thousand Dollars
($45,000).
3.4 Continuing Effect of Agreement. Except as amended by this Amendment No. 5, all
other provisions of the Agreement remain in full force and effect and shall govern the actions of the
Parties under this Amendment,No, 5. From and after the date of this Amendment No. 5, whenever
the term "Agreement" appears in the Agreement, it shall mean the Agreement as amended by
Amendment Nos. 1, 2, 3,4 and this Amendment No. 5.
3.5 Adequate Consideration, The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 5.
3.6 Severability. If any portion of this Amendment No, 5 is declared invalid, illegal,or
- otherwise,unenforceable by a court of competent jurisdiction, the remaining provisions shall
continue in full force and effect.
[Signatures on Next Page]
Page 2 of 4
61147,02100132429671.2
SIGNATURE PAGE FOR AMENDMENT NO. 5 TO PERSONAL SERVICES
AGREEMENT
BETWEEN THE CITY OF SAN`JUAN CAPISTRANO
AND NUVIS DBA NUVIS LANDSCAPE ARCHITECTURE AND PLANNING
CITY OF'SAN JUAN CAPISTRANO NUVIS DBA NUVIS LANDSCAPE
Approved By: ARCHITECTURE 'ND PLANNING
Benjamin Siegel
ity Manager ignature
/q
Date
. 01
'
1 ame
Attested B , Title
I 1 ���
Maria Mo is, i lerk 10 '/ 9
Date
Approved A orm:
Cit orne
Y� Y
•
•
Page 3 of4
61147,02100132429'671.2
ATTACHMENT A
SCOPE OF WORK AND FEE SCHEDULE
•
Page 4 of 4
62,147,021001.32429671.2
nuvis
LANDSCAPE ARCHITECTURE
REQUEST FOR CHANGE ORDER 0 Original El Revision#: 4
To: Thomas Toman,Asst.Public Works Director Date: October 16,2019
City of San Juon Capistrano
32400 Paseo Adelonto • Project#: 14-241.02
San Juan Capistrano,Ca 92675 Contract#:
Client Project#: Project: Northwest Open Space Park PS&E Revisions
NUVIS proposes to perform the following professional landscape architectural design services:
Scope: Fixed/Hourly Fee
Revise existing Construction Drawings to match approved simplified plan dated 4/16/19 City of
San Juan Capistrano Agenda Report.
Construction drawing revisions including plan set repackaged for bid. Fixed $21,398
Civil Engineering Fixed $18,190
Irrigation Plans , • Fixed $2,450
Electrical Plans Fixed $2,945
Total Professional Services Fee: $44,983
Optional Services Fixed/Hourly Fee Include?
Thank you for your consideration.
NUVIS Authorized signature to bind agreement
ea altdr___
Name:
Title:
Date:
3151 AIrway Avenue,J3,Costa Mesa,CA 92626 I 200 Son Fernando Rd#514,Los Angeles,CA 90031 I 2430 Camino Ramon#365,San Roman,CA 94583
866.418.2890 I accountinglinuvls.nol I www.nuvls.net I CA 1891 .NV 396 I OBE.SBE
Page 1 of 1
nuvis
LANDSCAPE ARCHITECTURE
October 16,2019
Thomas roman
City of San Juan Capistrano
32400 Paseo Adelanto
Son Juan Capistrano, CA 92675
Re: Northwest Open Space Community Park
Dear Thomas,
Due to the reduced footprint and construction budget for the Northwest Open Space
Community Park, based upon the approved exhibit'A'herein,the following is a Scope of
Services for revisions to the project Plans,Specifications, and Estimate.
The proposal includes revisions to the base sheet, demolition plan,construction plan,
construction details, planting plans, plant list, notes and details, specifications, statement of
probable construction costs, and repackaging the documents accordingly.
A complete scope of services is provided herein. A fee schedule spreadsheet is also
included to provide a NUVIS staff breakdown per task and man-hours.
1. Construction Document Phase-
• Title sheet: NUVIS will prepare and coordinate with the Project Team
regarding the updated sheet.
• Demolition plan: NUVIS will coordinate with the Project Team to prepare a 1"
= 20'scale plan that will address the removal of existing site amenities that
are inconsistent with the proposed site layout design.
• Construction plan: NUVIS will coordinate with the Project Team to prepare a
1"=20'scale plan that will address the location, layout, and description of
the proposed site amenities. Revise base sheet.
• Construction details: NUVIS will prepare construction details that will address
the intent of the proposed site amenities with respective construction
material, color, and availability.
• Planting plans with plant list, notes and details: NUVIS will prepare a 1"=20'
scale plan that will address proposed plant material species, container sizes,
and locations.
3131 Artwav Avenue.13.Costa Morn.CA 92626 1 714.754.7311 1 =Milting nuvis.net I www.nuvisnet I CA 1691 .NV 396 1 OBE.39E
•• Statement of probable construction costs, bid form,and.specifications:
NUVIS will prepare and coordinate with the Project Team regarding
quantity of materials estimate, and a statement of probable construction
costs for the 65%and 95%plan submittal,
• Quality control
If additional clarification 1s needed regarding the afbremenfioned items, please feel free to
call at your convenience.
Best regar s,
Pony Cardoza, PLA, LA
President
•
•
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Description - $200 $170 , $155 $140 -, $130 $120 $85 $ '
Construction Document-Phase(PS &.E).
Base sheet revisions 1 4 8 $1,860
Title sheet 1 4- .$675
. Demolition plan - 1 2 6 8 ^$2,510
Construction plan 2 - 2 16 . 21 - $5,950
Construction details - 2 6 ' 1.2 $2,890
Planting:,plan with plant list,.notes,-and details- 2 - 4' 16; $3,100
Statement.of Probable Construction Costs, bid form; specs,. - 8 14 :8:5 $3,903
QAQC- 1 2 $510
Teta!Hours 9 12 -39- 0 83 0 8:5
Total-Cost $1,800 , $2,040 $6,045: $0. $10,790 $0 -$680
-TOTAL PROFESSIONAL FEE PROPOSAL- - $21,398
•
Stantec Consulting Services Inc.
110 Sta neC 38 Technology Drive'Suite 100,Irvine CA 92618-5312
Rev. October 16, 201.9
File: 204282000
•
Attention: Mr. Perry Ccirdoza
Nuvis
3151 Airway Avenue, Suite J.3 •
Costa Mesa, CA 92626.,
Dear Perry,
Reference: •OPEN SPACE COMMUNITY PARK, CITY OF SAN JUAN CAPISTRANO'
Thank you for providing Stantec Consulting Inc. the opportunity to'submit this proposal toprovide
professional civil engineering services for the Simplified Plan -Open Space Community Park
(Project) located in the City of San Juan Capistrano, California (City).
We understand.that the project has significantly been reduced in footprint and scope and that a.
Construction Budget has been set. Stantec has reviewed, the rough,draft preliminary conceptual
sketch of Phase 1 for the project (attached Exhibit A) and the reduced project scope descriptions
in the cost estimate received on 4/1/2019 and your e-mail on 9/23/19. Based on this information,
weprepared the following tasks..that will be performed for the final construction.documents for this
project.
This proposal includes preparation of grading plans, horizonlal r control plan; erosion control plan,
public and pri'ate.water plans arid a Storm Water Pollution Prevention Plan (SWPPP).
Construction support tetvices.in.cfuding Construction General Permit (CGP) Mbhitoring and
Inspection will be provided as part.Of our'rernaining previous coritract'iterris and nal included as
part of this letter proposal.
A complete and detailed scope of services is provided in Section I and proposed fees are
included in Section II of this proposal and Exhibit B, "Estimated Fee Spreadsheet". We will provide
our services on a time-and-materials., not-to-exceed basis in accordance with the attached
Exhibit "B",
I. SCOPE OF SERVICES
Construction'Document Phase •
•
• 1. Precise Grading Plans •
• Stantec will prepare Precise Grading Plans,including dimensions and elevations for the
proposed improvements, in accordance with the Simplified Plan-North West Open Space
Design with community in mind
•
October 16. 2012
Mr. Perry Cardoza
Page'2'of 5.
Reference: OPEN SPACE COMMUNITY PARK, CITY OF SAN JUAN CAPISTRANO'
Community Park (Exhibit A). All existing and proposed grades, existing and proposed
improvements, trails. hordscape,'and all other improvements will he identified on the plan.
Stantec will design site grading to limit 'cuts", to the extent possible,in order to minimize site
disturbance and impacts:The proposed grading Will.maintain existing flow patterns and let
the watersheet flow across the-site. No drainage or retention facilities are anticipated.with
• this concept. Earthwork quantities shall he provided on the plans.
It is our understanding that the grading of the core area of the park (amphitheater,etc.)
has not.changed from.the original design that was part of the plans approved on July
2018.
2, Horizontal Control Plan
•
Stantec will revise the 1" =30' scale horizontal:Centre' plan;to provide a table of
coordinates that would provide control and location of all project facilities /amenities on
site (i.e.: trail alignment and limits of landscape and grading areas,.and amphitheater.
• 3. Erosion Control Plan
Stantec Will'revise the Erosion Control Plan (ECP) for the `site.The revised Precise Grading•
Plan will serve as the basis for the preparation of this plan. The ECP will be prepared based
upon the City's standards, local erosion and sedimentation control standards and codes.
and will be consistent with the State General Construction Permit program requirements..
Stantec'vvill include appropriate construction BMP's to meet agency'standards.The ECP
will consist of one layout sheet prepared al a scale of 1".40' and will be incorporated with
the_ckfitimprovernent sheets prepared for the Project.
4. Off-Site and On-Site Water Plan
Stanlec will revise the previously prepared Sanitary Sewer and Water Plans to reflect the
new project scope. As cr result, we will delete all sewer improvements, and reduce the
Scope et the on-site wetter improvements due to the deletion of the restreorn building from
the project:.Th'e-off-site public water improve hentswill still baa part of the•project and will
only-require minor revisians:.
5. SWPPP •
:Based on conversations.with the City of San Juan Capistrano and Nuvis the Simplified Plan
for theNW Open Space Community Park,(Attachment A) will not generate 5,000.SF or
more of impervious surface and consequently the project would be considered a Non-
Design with community In mind
•
•
•
•
Ocrober 14, 2019
Mr. PerryCardozo
Page 3 of 5 •-
Reference: OPEN SPACE COMMUNITY PARK, CITY OF SAN JUAN CAPISTRANO •
Priority Project and would not require'a Water Quality Management Plan. We have
provided as an optional.cost the preparation of a tion- Priority Project Water Qualify
Checklist.
The construction Operations-will require a Storm Water P011ution Pre.ventibn'Plan (SWPPP), •
Stantec's certified Qualified SWPPP Developer. (.QSD) staff-will revise the previous:version of
the SWPPP far the site. The SWPPP will include a narrative describing its purpose to meet
National Pollutant Discharge Elimination System (NPDES) requirements during construction
activities, as defined in the State-Wide Permit. the SWPPP will include a revised site plan
depicting recommended construction BMPs intended to manage the quality of water that
exits the site during construction activities.. This task also provides,for the filing,and
processing of the Notice of Intent (NOI) with the RWQCB and:also includes all pre-
consfructionfilings through the State Water Resources Control Board's Storm Water Multiple
Application and Report Tracking System (SMARTS). This task excludes construction-period
QSD/QSP activities.
6.. Technical specifications
Stantec has allocated 3 hours of out PM to review and delete non-use items of ihe,Civil
• Special provisions for inclusion in the Project's technical specifications prepared by Client.
• 7. Engineer's Opinion•of Probable Construction Costs
Stantec will prepare quantity of materials estimates, and an engineer's opinion of probatple
construction costs for civil related improvements.This task will include minor adjustments to
• estiimates.based on approved plans. Should major ficial plan revisions be required,
additional time wilt be required to estimate revisions,
8. Project Management, Coordination and Meeting
Throughout the duration of the Project, Stantec will communicate with the City of San Juan
Capistrano, the Project Team and other agencies to coordinate the design of the park
improvements. Our Project Manager will attend i meeting with the Project Team and
- City's staff during progress of the design.
Stantec will provide threeplan submittals to Nuvis.The 65% ptan.submittal will consist of f he precise.
grading plans; erosion control plans, water plans and th:e engineer's opinion of probable
construction costs.
The 95% plan submittal will consist Of the precise grading 'plan's;_erosion Control plan, water plans,
technical specifications and the engineer's opinion of probable construction costs will also be
submitted.
Design with community In mind
•
•
•October 16; 2019.
Mr. Perry'Cordbza
Page,4.of 5
Reference: OPEN SPACE COMMUNITY PARK, CITY OF SAN JUAN CAPISTRANO •
Based on the City's 95% comments:and requirements, Stanlec will finaliie the plans,;specifications,
and.construction cost estimate. AI findyl 100%submittal,Stantec will provide signed hard copies
and'electronic.files for subMittal to the City,
I.I. PROPOSED FEES
Construction Document Phase (PS&E)
1_. Precise Grading Plans $ 5,000
•
2. f lorizontal control Plan $ 1,18.4
3. Erosion Control Plan `I 1,184 •
4. Ott-Site and On-Site Water Plan . . $ 2180
5. SWPPP $ 3,664
•
• 6. Technical Specifications $ 6,00
7, Engineer's Opinion of Probable Construction Costs $ 1,878
8. Project Management, Coordination and Meeting . . $ 2,500
Total - . .. $18,190
NOTE: The'City has authorized Stanlec, if needed, the use of up to$3.000 from the,existing
$19,562 budget to supplement budget for the tasks listed above.
EXCLUSIONS
• Items not specifically identified in the scope of service sections of this proposal'are to be excluded
from this vdork effort and would be considered additional services. Such services would include.
but are not limited to, the following:
▪ Roadway Improvements,
• Parking Lot Design
Drainage/Retention Structure Design •
. Fire Master Plan Design
. Sanitary Sewer Design Structural Design
▪ Geotechnical Reports
. Traffic Control Plans •
. Right of Way Engineering
. Demolition Plan
. Construction Staking,:Services •
•
. Landscape'and Irrigation Plans and Calculations
Design with community In mind
•
1
October 16, 2019'
Mr. Perry Cardoza
Page.5 of 5.
Reference: OPEN SPACE COMMUNITY PARK, CITY OF SAN JUAN CAPISTRANO
Traffic Signal(s)
. Dry Utility Design and Utility Agency Coordination of,new service requests
. WQMP'Report •
Stantec is excited to continue our successful teaming relationship with Nuyis to provid.e civil
engineering:ser4ices for this Project: We look forward to the'opportunity io work with'Nuvis and
have the available resources to;can-whit to the work immediately. Should you Have any questions
regarding this proposal, please contact Carlos Pineda at (949)923-69'63, or me al (949) 923-6962,
• Best regards,,
STANTEC. CONSULTING SERVICES INC. •
/• O.
�a11 Ada
Mohammad Heiat. PE Carlos Pineda, PE V
Principal Project Manager •
Phone: (949)923-6962 Phone: (949)923-6963
Fax: (949) 923-6121 Fax:'(949) 923-6121 ,
. Mohammad.Heiat@stantec.corn Carlos.Pineda@stan.tec.com
By signing this proposal. Nuvis (Client) authorizes Stantec to proceed with the services herein
described and the Client acknowledges that it has read and agrees to be bound by the
attached Professional Services'Terms and Conditions.
This,proposal is accepted and agreed on the 16 day of October, 201.9.
• Per: Nuvis
•
Perry Cardoza
Print Name & Title Signature
Attachments: Exhibit A :Simplified Plan- NWOSCP; Exhibit B : Estimated Fee & Expenses
Design with community In mind
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EXHIBIT - A
•
Simplified Ian ,
A . r-luvis
NORTH WEST OPEN SPACE COMMUNITY PARK \_,,, . . • \ . • .
,• ,. . •.
City of San Juan d /11 /111
II,
(.2apistrano, CA ,O.l- ........... ”.
. ' • . . .
• • • .
EXHIBIT 'S'
North West Open Space Community Park-PROPOSAL
•
Civil Engineering:PrOposall •
ESTIMATED FEES&EXPENSES SPREADSHEET
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A Construction Doctirnertt-PhaSe(P,S&E). ( .
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1 - Precise Grading Plan"- .
---- -- — -_ - - - - - ___ __- ______ -._ __ ,
Tritle sheet I- - 2 2 5274 5274-
Grading Plan sheet 1"=20' 2 1 "2-: 3 '12 '113,' 52.760' - 52.760
------------ _ _ _
DetailSheet' ' . 1 1 2 4 - 7 $1.070 S1.076- '
... „.„ _
-Earthwork 3 5 "5890 -. sf390:
2 Horizontaltontrol Plan- 1 1 1 6 8 51,184_ 51:184 •
_ . . . „ .._ .__ ____________ _ __
3 Erosion,aridSediment Contml Plan 1 .1 1 6 8 ' 51,184 $1.184
_ _ _
._ .. . _. . _
4 Off-Site aind On-tite.Water PTan 5 1 -1 4 .
- 8 14 52.180 $2.180
. _ „
5 SWPPP4 _ 20 53.664: 53.664
-- -- — Ei. a _
6 Technical Sefr,itications- —3i Eni3 ' 5600' $600-
- —' --d-
onier's Opinion of:Probable Construction Cost 2, _ , __ 4 _.,.. ' _ 12' , S1.878 . 51;878
_ --,.
8 Proiect Managernenf_Coordination and Meeting' 1. 13-: '
. .. .1 52.500- 52.500'
,
. TOTAL NOUR$ • •. 3.0.i _ _ 26.7.:' - " 18.0, 8.0 ... , i8-.0- i 44.0. -_ . _109:7 ..r: .
.. ._ _ . ___ _ • , , „ ... .
TOTAL FEES . 4672- . $5,620 I -.$2;996, I. $1,480 Si Mg .96;929:-- ... - ' $18190- $18,190..-,
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AUTHORIZATION FOR ADDITIONAL SERVICES
Client: NUViS Landscape Architecture Date: April 3,2019
Address: 3151 Airway Avenue,S.uite'J-3 Project Manager. Mr.Tom Munoz e
. Costa Mesa,CA 92626
Phone: 714-754-73.11 Email: tmunoz@nuvis.net
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.Project: San Juan Capistrano Open Space: , Client Job Number: CIP 092U9 ; ti
SiC Community Park
Dear Mr.Munoz: ' r
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Based on•theprovided Information,we have reviewed the additional work required to the irrigation construction
drawings for'the project.The described changes require more'irrigation design time than can be absorbed by the - 0 m
present contract For the irrigation construction documents. The following is a description of the revisions n
requested and a fee proposal to make the'required changes to the drawings. Sweeney & Associates, Inc. cannot y• a
proceed With changes to the drawings•without'an authorization signed bythe:project manager or a principal of the 6, o 0
firm. ` a'.
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Description of Additional Services: 1v , m
Sweeney&Associates, Inc.-shall revise the irrigation plans to accommodate the removal of scope and base/planting
changes on remaininscope.Fee is based on information received via e-mail.from client on April 1St,2019. Additional M
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• changes after the date of this document may require additional fee adjustment.
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Estimate of Additional Service Fee:
• The Client agrees to compensate Sweeney&Associates,Inc.the sum of for services described above:. F; oo.
O V. 41
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• Revise Irrigation Drawings: $2;450:00 (Two thousand four hundred.fift dollars) G Q
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Payment terms are net 30 days. o di `'o o
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This is an agreement For irrigation design services To be performed. Upon receipt by the consultant of signed
agreement,one fully executed copy will be returned'to the client. Should any of the information shown heron not be
in..accordance.with the client's understanding, the client should immediately advise the consultant. In witness
whereof,the.parties.have accepted,,,made and executed this agreement upon:the terms,,conditions and provisionso
above stated. v
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NUVIS Landscape Architecture Sweeney&Associates, Inc.
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By: By:.
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Name: • Name: Ted Kochanek LI#20439
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Title: Title: Principal o
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Date: Date: 1/27/15 E �' ,
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Irrigation In Texas is regulated by the Texas Commission on Environmental Quality
Landscape Irrigation Program,MC-178,P.O.Box 13087,Austin,Texas 78711-3087 w
TCEQ's website is:hilp://www.lceci.state.tx.us/
0
San Juan Capistrano Open Space Park-ROi.doc Page tel 1
P.O.Box 4107
Irvine,California 92912-4107
949.387.847610
CO DESIGN GROUP CA LICENSE SE-7338
September 26,2019
Northwest Open Space Community Park—Revisions to Electrical Construction Documents
Adjusted Scope of Work:
Electrical construction documents and specifications shall include all information necessary for a
complete,code compliant electrical system incorporating all approved elements of Conceptual Design
including the following:
1. Utility Coordination for new site Electrical service and switchgear.
2. General area lighting and controls with performance photometric calculations.
3. Weatherproof power provision at outdoor circular amphitheater,
4. State of California Energy Compliance Documentation(Tale 24)
Bid Assistance: Review bids for conformation to Construction Documents and Specifications.
• Construction Administration: On-site construction field evaluations at 25,50,75,and 100 percent
milestones. Change order constraints and oversight for cost containment. Normal telephone calls and
email communication during construction,
Fee Schedule per Task:
Construction Documents: 20 hrs $1900.
Bid Review. Inc. NIA
Construction Admin.: 8 hrs $760.
Prolect Close Out: 3 hrs $285.
Total: 31 hrs $2945.
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