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19-0903_PLACEWORKS_Professional Services AgreementCITY OF SAN JUAN CAPISTRANO PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into ^"ot U$4WW Ø,2}1gby and between theCityofSañJuanCapistrano,apublicagencyorgilandoperatingunderthelawsofthe State of California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 ("City"), and Placeworks, a California Corporation with its principal place of business at 3 MacArthur Place, Suite 1100, Santa Ana, CA 92707 (hereinafter referred to as "Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. RECITALS A. City is a public agency of the State of California and is in need of professional services for the following project: Preparation of an environmental document for the Creekside Specific Plan Residential Development Project (GPA 18-004) (hereinafter referred to as "the Project"). B services. Consultant is duly licensed and has the necessary qualifications to provide such C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Services Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A." 2. Compensation. a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "8." b. ln no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $244.437. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. 3. AdditionalWork lf changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be fon¡varded to the City by Consultant with a 1 6 I 147.003 l0\32288',720.1 statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. 4. Maintenance of Records. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City. 5. Time of Performance Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed ("Notice to Proceed"). The Notice to Proceed shall set forth the date of commencement of work. 6. Delavs in Performance a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. 7. Compliance with Law. a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. lf required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. lf applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. 8. Standard of Care Consultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 6 l 147.003 I 0\32288720.1 9. Assiqnment and Subconsultant Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. 10. lndependentContractor Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. 11. lnsurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. ln addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a Commercial General Liabil itv (i) The Consultant shalltake out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability lnsurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following: (1) lnsurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (i¡i) Commercial General Liability lnsurance must include coverage for the following (1) Bodily lnjury and Property Damage(2) Personal lnjury/Advertising lnjury(3) Premises/Operations Liability(4) Products/CompletedOperationsLiability(5) Aggregate Limits that Apply per Project(6) Explosion, Collapse and Underground (UCX) exclusion deleted(7) Contractual Liability with respect to this Agreement(8) Property Damage(9) lndependentConsultantsCoverage (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured 6 l 147.003 1 0\32288720. r 3 against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. (v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01 , or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liabilitv (i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability lnsurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as lnsurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto). (¡i¡) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (¡v) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. c.Workers'Comoens mnlover's Liabilitv (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (¡i) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the "Workers' Compensation and lnsurance Act," Division lV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section. d. Professional Liabilitv (Errors and Omissions) At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in 4 6 r 147.003 10\32288720.1 a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policv Limits Required (i) The following insurance limits are required for the Agreement: Combined Sinqle Limit Commercial General Liability $1,000,000 per occurrence/$2,000,000 aggregate for bodily injury, personal injury, and property damage Automobile Liability $1,000,000 combined single limit Employer's Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions) (¡i) Defense costs shall be payable in addition to the limits. (i¡i) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional lnsured pursuant to this Agreement. f. Evidence Required Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the insurer's representative and Certificate of lnsurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. g. Policv Provisions Required (i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. lf any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General 6 I 1 47.003 t0\32288720.1 5 Liability Additional lnsured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. h. Qualifvino lnsurers (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:Vll and admitted to transact in the business of insurance in the State of California, or othenruise allowed to place insurance through surplus line brokers under applicable provisions of the California lnsurance Code or any federal law. Additional lns nce Provisions (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations othenruise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indem nification. 6 6 I 147.003 10\32288720.1 (ii) lf at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. ln the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. j Subconsultant lnsurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract untilthey have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. lf requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 12. lndemnification. a. To the fullest extent permitted by law, Consultant shalldefend (with counsel of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. b. lf Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance of "design professional" seryices (as that term is defined under Civil Code section 2782.8), then, and onlytothe extent required by Civil Code section2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault. 13. California Labor Code Requirements. a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects 7 6 I 147.003 l0\32288720.1 ("Prevailing Wage Laws"). lf the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. lt shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771,1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. lf the services are being performed as part of an applicable "public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of lndustrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1 . c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of lndustrial Relations. lt shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of lndustrial Relations against Consultant or any subcontractor that affect Consultant's performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of lndustrial Relations against Consultant or any subcontractor. 14.Verification of Em ent Flioibilitv By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the lmmigration Reform and ControlAct of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same. 15. Reserved 16. Laws a nd Venue This Agreement shall be interpreted in accordance with the laws of the State of California. lf any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Orange, State of California. 6 1 147.003 l 0\32288720.1 I 17 Termination or Abandonment a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. ln such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. lf said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days' written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. 18 Documents. Except as otherwise provided in "Termination or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in fullfor the services described in this Agreement, be furnished to and become the property of the City. 19. Orqanization Consultant shall assign William Halligan, Esq. as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City. 20. Limitation of Aoreement. This Agreement is limited to and includes only the work included in the Project described above 21. Notice Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to: CIÏY: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Paul Garcia, Associate Planner CONSULTANT: Placeworks 3 MacArthur Place, Suite, 1100 Santa Ana, CA 92707 Attn: William Halligan, Esq. I 6 I 147.003 l 0\32288720.1 and shall be effective upon receipt thereof 22. Third Partv Riqhts Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant. 23. Equal Ooportunitv Emplovment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 24. Entire Aqreement This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement. 25. Severability The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal. 26. Successors and Assiqns This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void. 27. Non-Waiver None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing. 28. Time of Essence Time is of the essence for each and every provision of this Agreement. 29. Citv's Riqht to Emolov Other Consultants 6 l 147.003 l0\32288720.1 10 City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects. 30. Prohibited lnterests Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. ISTGNATURES ON FOLLOWTNG PAGEI 6 I 147.003 I 0\32288720.1 11 SIGNATURE PAGE F'OR PROFESSIONAL SERVICES AGREEMANT BETWEEN CITY OF SAN JUAN CAPISTRANO AND PLACEWORKS lN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF SAN JUAN CAPISTRANO By: Benjamin Siegel City Manager Its:Se<.,¡< Printed N l4 ¡^ ATTEST: By: City Clerk APPROVED AS TO FORM: By: City Attorney P By: 1n 6l l4?.003 r 0\32288720. I 12 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGR.EEMENT BETWEEN CITY OF SAN JUAN CAPISTRANO AND PLACE\ryORKS lN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF SAN JUAN CAPI RANO PLACEWORKS By: el City ag ATTEST APPROVED AS TO FORM By: City By Its Printed N By erk 6 I 147.003 I 0\32288720.1 12 EXHIBIT A PLACETíORKS August 22,2OI9 Joel Rojas, Director of Development Services Cìty of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA92615 Subject: Proposal to Provide Environmental lmpact Report and Technical Services for Creekside Specific Plan Residential Development Project in San Juan Capistrano (P2019-0223S) Director Rojas: Thank you for the opportunity to propose our environmental and technical services for Creekside Specific Plan Project (proposed project) in the C¡ty of San Juan Capistrano. We understand your objective for defensible environmental documentation and your desire to move forward with the proposed project in a timely and thorough manner. We will ensure that all documentation complìes with the applicable provisions of state law (i.e., CEQA, tribal consultation/coordination under Assembly Bill 52) and the City's requirements for implementation of CEQA. It is our understanding that the City Council has inìtiated a General Plan amendment study to allow a residential development project on a 15-acre property at 30700 Rancho Viejo Road (Assessor's Parcel Number 650-111-15) and determined that an env¡ronmental impact report (ElR) would be the appropriate environmental documentation for the proposed project. Based on our review of information and our understanding ofCEQA, we agree thatthe proposed project should be processed with an EIR. lt is our understanding that no technical reports have been prepared for the proposed project. We believe that PlaceWorks' team has the experience and expertise to successfully prepare and process the documentation for CEQA clearance for the proposed project. Key staff and resources are proposed: William Halligan, Esq., Principal, will serve as princìpal-in-charge and be responsible for overall legal defensibility and quality control of the environmental and technical documents. Bill will be assìsted by Elizabeth Kim, SeniorAssociate, with the day-to- day project management of the project team and overaìl preparation of the ElR. Elizabeth has over 17 years of experience in preparing and managing various CEQA documentatìon. The project team will be supported by our in- house technical experts, design and graphics team, and technical editing and clerical staff. Acknowledgment This proposal shall remain valid for a period of 90 days from the time of su bmitta l. As Principa l, Environmental Services, I am authorized to bind PlaceWorks and the project team to the contents of this proposal. We look forward to working with you to bring about the successful completion of this project. lf you have any quest¡ons regarding the contents of this proposal, please feel free to contact the undersigned. Res pectfu lly su bmitted, PIACEWORKSytu William Halligan, Esq. Managing Principal, Environmental Services 3MacArthurPlace,Suile1100iSantaAna,California977t7|714.966.922tiPlaceWorks.cotl PLACETUORKS Underslonding of the Project PROJECT LOCATION The proposed project would be developed on a 15.3-acre site in the City of San Juan Capistrano that currently is developed with a one-level industrial building, previously used for manufacturing by the Endevco Corporation. The building is at 30700 Rancho Viejo Road, at the southeast corner of Rancho Viejo Road and Malaspina Road. The project site is currently accessed via two driveways from Rancho Viejo Road and a driveway from Malaspina Road. EXISTING USE The project site is developed with 123,000 square feet of vacant building and assocìated surface parking lot, driveways, and walkways. The building has been vacant since 2013, and has been an ongoing source of code enforcement issues related to graffiti, poorly maintained vegetation, illegal dumping, and unauthorized entry. SURROUNDING USES The project site is surrounded by general open space to the north and northeast; industrial park to the north; single- family detached resìdential to the east and southeast with a medium density (LU 2.3 MD) and medium low density (LU 2.2 MLD); and office/industrial use to the south (i.e., Fluidmaster lnc.). The east medium density and the southeast medium low density residential areas are zoned PC (CDP86-4) with a density of 3.6 to 5.0 units per acre and 2.1to 3.5 units per acre, respect¡vely. Beyond the medium density and medium low density residential uses is a golf course use designated as open space recreation. lnterstate 5 is south of Rancho Viejo Road. Beyond open space area to the north and northeast is Malaspina Estates, a very low density residential (LU 2.0 VLD) area with a maximum density of 0.4 un¡t per acre and minimum lot area of 2.5 acres. PROJECT DESCRIPTION The Applicant for the proposed project, lntegral Communities, is proposing to demolish the existing 123,000-square- foot building and redevelop the l-5.3-acre project site w¡th up to 188 residential units. The proposed project would construct 63 detached units on cottage lots (2,072 square feet), 51" detached units on traditional lots (2,460 square feet), and 74 attached townhomes (13 buildings), for a total of 188 units. Detached residential units would be placed on approximately 8.85 acres along Rancho Viejo Road with a density of l-2.88 units per acre, and townhomes would be placed near the eastern edge of the site near the rear slope on 3.95 acres with a density ol 1,8.7 units per acre. We understand that the density of different housing types may change upon further development of the project. The proposed project would require the following discretionary actions from the City Council > General PIan Amendment to change the General Plan land use designation from lndustrial Park to Specific Plan/Precise Plan. ) ZoneChangefromlndustrìal ParktoSpecificPlanthatallowstheApplicanttocreatealanduseplanfortheproject site. ) Architectural Control for construction of the proposed project ) Tentative Map approvalfor all subdivision creating five or more lots. > Grading Plan Modificat¡on to change ground elevation for primary structures of two feet or greater from what was previously approved. August 22, 2OI9 | Page2 @|PLAcEwoRKs > TreeRemoval Permitisrequiredtoremovetreeswithtrunkdiametersgreaterthansixinchesmeasuredthree feet above grade. Scope of Work The following scope of work has been prepared in accordance wìth the City's expectat¡on and our understanding of the proposed project pursuant to CEQA. Our scope of work assumes that PlaceWorks will provide comprehensive environmental services and all the procedural steps needed for CEQA, including the initial study, technical studies needed to support the ElR, noticing requirements, responses to comments, statement of overriding considerations (if needed), and findings. The EIR will address all potential impacts and provide m¡t¡gation measures if necessary and where feasible. TASK 1. PROJECT INITIATION AND KICK-OFF Underthis task, PlaceWorks' PM and the PIC will partìcipate rn a project initiation/kick-off meeting with City staff, the Applicant, and the project team to dìscuss the proposed project and the project objectives; identify any data needs and gaps; and confirm the project approach, scope, and schedule. Forthe meet¡ng, we will initiate a discussion of the project's potential issues and opportunities as observed by City staff. Based on the discussion, PlaceWorks will prepare a comprehensive project description that includes all information required to define the project for CEQA and will circulate the description for input. Deliverable(s):. Project Description. Kick-off meeting attendance TASK 2. TECHNICAL REPORTS It is expected that the Applicant will provide the following technical reports for review and incorporation into the ElR. We also assume that the Applicant's engineers, archìtects, and/or construction manager will provide the following data to accurately define project descript¡on so that we can adequately evaluate impacts associated with the proposed project. > Conceptual Site Plan, Landscape Plan, Grading Plan, and Bullding Elevations/Sections/Renderings > Existing conditions plans ) Construct¡on related data (e.g., overall schedule, phasing schedule, constructìon equipment mix list per each construction phase, soils haul volume, etc.) > Hydrology and Water Quality Tech Memo ) Water and Sewer CapacityTech Memo It is our understanding that although a geotechnical report has not been prepared, LGC Geotechnicalis working with the Applicant to prepare a report. We assume that this report will be available for review by PlaceWorks, and a separate scope of work was not included in this proposal. PlaceWorks will review the geotechnical report prepared by LGC for adequacy and coordinate with the City andlor LGC for supplemental information or clarification for purposes of CEQA applicability, PlaceWorks and its subconsultants will prepare the following technical analyses/studies (Tasks 2.1 through 2.8) in su p port of the E I R. > Air Quality and Greenhouse Gas lmpact Analysis (PlaceWorks) Augusl22,2019 | Page 3 PLACEWORKS > Biological Constraints Survey (Cadre Environmental) > Specimen Tree Report (Dudek) > Cultural Resources Records Search (Cogstone) > Phase I Environmental Assessment (PlaceWorks) > Noise lmpact Analysis (PlaceWorks) > Traffic lmpact Analysis (Urban Crossroads) Task2.1 Visual-AestheticSimulationAnalysis(Placeworks) PlaceWorks' in-house graphic designer will create up to five visual simulations to adequately evaluate the potentìal aesthetic and visual character ¡mpacts of the proposed project on the surrou nding commu nity. The five va ntage points will be selected in coordination with City staff and based on public input. A digital mass model of the site will be created based on building elevations of the proposed development. The informatìon from the digital mass model will be superimposed onto photographs of the exlsting site to accurately portray the proposed buildings and the change in visual character of the site. The simulations will be presented as "before and after" graphics. To complete this task, it is assumed that the project applicant will provide CAD files of the site plan from the architect and GIS data from the City. Once completed, the visual simulations will be provided as graphics in the Aesthetics sect¡on of the lnitialStudy and/or ElR. Deliverable(s):. Visual simulations, to be included as exhibits in the lnitial Study and/or EIR Task2.2 Air Quality and Greenhouse Gas Emissions Analysis (PlaceWorks) PlaceWorks will prepare a technìcal analysis to evaluate potential air quality and GHG emissions ¡mpacts associated with the proposed project. lmpacts will be based on the current methodology of the South Coast Air Quality Management District (SCAQMD) for projects within the South Coast Air Basin (SoCAB). Modeling will be conducted using the California Emissions Estimator Model (CalEEMod) and will be included as an appendix to the DEIR. > Construction Phase: PlaceWorks will estimate construction emissions from demolition of the former Endevco Corporation building and development of the proposed land uses. The construction-phase regional emissions inventory will be based on the construction schedule, includìng duration for each construction subphase, anticipated equipmentforeach subphase, and estimated soil haulvolumes (if applicable) and demolition debris amount, as provided by the Applicant. For purposes of this scope, it is assumed the proposed project would be developed in one general phase. Project-related construction emissions will be compared to the SCAQMD regional significance construct¡on thresholds. Localized air pollution impacts from onsite construct¡on equipment exhaust and fugitive dust will also be compared to SCAQMD's screening-level localized significance thresholds (LST) for their potential to elevate concentrations of air pollutants at the adjacent land uses surrounding the project site. lf necessary, mitigation measures will be identified to reduce any potentially significant regional and/or localized air quality impacts. A construction health risk assessment ¡s not proposed. lt is assumed that construction-related risk can be described qualitatively based on the LST analysis. > Operationa/ Phase, The proposed project would generate emissions from project-related transportation sources, area sources (e.g., Iandscaping fuel, architectural coatings, consumer products), energy sources (e.g., naturalgas, electricity), water and wastewater use, and waste generation. PlaceWorks will quantify the long-term criteria air pollutant and GHG emissions forthe proposed project atfull buildout. Emissions will be based on the land use types proposed. ln addition, the anaiysis will utilize the vehicle trip generat¡on data for the proposed land uses, as provided by Urban Crossroads. Total emissions from construction activities will be amortized into the GHG emissions inventory. The project-related criteria air pollutant emissions will be compared to the SCAQMD's significance thresholds. August 22, 2OI9 | Paee 4 @|PLAcE!íoRKs ¡> Other Areas of lmpact: The SoCAB is currently designated nonattainment under the National and/or California ambient air quality standards (AAaS) for ozone (O:), fine inhalable particulate matter (PMz.s), coarse inhalable particulate matter (PMro), nitrogen dioxide (NOz), and lead. The SCAQMD has adopted the 2016 Air Quality Management Plan (AQMP) to ensure the SoCAB can atta¡n the long-term National and California AAQS. The air quality analysis will include a consistency evaluation of the project's regìonal emissions to SCAQMD's AQMP. Furthermore, the SoCAB has been designated in attainment for carbon monoxìde (CO) under both the California and National AAQS. PlaceWorks will include a qualitative assessment of CO hotspots and potential odor generation. > Prolect Consistency with Plans Adopted to Reduce GHG Emissions.'The GHG sectlon will discuss the GHG reduction goals of Assembly Bìll 32 (AB 32), Senate Bill32 (SB 32), and SB 375. To achieve the GHG reduction targets of AB 32 and SB 32 the California Air Resources Board (CARB) prepared the 2017 Scoping Plan update. ln addition, the Southern California Association of Governments (SCAG) has adopted a regional transportat¡on plan/sustaÌnable communities strategy (201,6-2040 RTP/SCS) to ensure that the southern California region can attain the regional transportat¡on-related GHG reduction goals of SB 375. Project consistency w¡th these statewide and regional GHG emissions reduction plans and program will be reviewed, Deliverable(s):. Air Quality and GHG Analysis and Modeling to be included as an appendix to the FIR Task 2.3 Biological Resources Constraints Survey (Cadre Environmental) PlaceWorks will retain Cadre Environmental as a subconsultant to prepare a biological resources constraints survey for the proposed project. The following tasks will be conducted in a collectìve effort to characterize existing biological resource conditions, determine the presence/absence of sensitive natural resources, and develop documentation in support of an ElR. A review of the current California Department of Fish and Wildlife Natural Dìversity Database, California Native Plant Society's Electronic lnventory of Rare and Endangered Vascular Plants of California, and United States Fish and Wildlife Service sens¡tive species and critical habitat databases will be conducted prior to initiating field investigations in order to identify any potential threatened or endangered species and/or critical habitats known to exist within and/or adjacent to the project area. The site assessment will include a delineation of all general vegetation communities present within the project sìte, and the findings will be incorporated into a Geographic lnformation System for use during further environmental compliance/engineering analyses (State Plane NAD83, Zone tI - feet), if warranted. The vegetation communities would be mapped based on the 2013 Vegetatìon Classification System developed forthe Orange County Central and Coastal Subregions NCCP/HCP habitat reserve system. Cadre Environmental wìll conduct a field reconnaissance and general biological survey of the entire project site to identify changes in the onsite habitats that may represent potential habitat for any threatened, endangered, or otherwise sensitive species or habitats, including, but not limited to: > Special status sensitive plants > Coastal California gnatcatcher > Least Bell's vireo lf ¡t is determined during the field survey that any focused survey is necessary, the City will be notified and a separate and scope and cost will be provided. ln addition to conducting a biological resources hab¡tat assessment, an analysis will be conducted to identifyanyareaswithin oradjacenttothe projectsitethat mayfall underthe jurisdiction of the US Army Corps of Engineers, California Fish and Wildlife, or the Regional Water Quality Control Board (regulatory resources). Although this will not include a formal delineation, it will characterize the potential constraints associated with "waters of the United States" and "waters of the state" throughout and adjacent to the property, if present. August 22, 2019 | Page 5 PLACEWORKS Deliverable(s):. Biological Resources Constraints Report Task 2.4 Specimen Tree Report (Dudek) It is our understanding that the proposed project would require removal or relocation of all trees on the property, and the City requires Tree Removal Permit to remove trees with trunk diameters greater than six inches measured three feet above grade. lt appears from the aerial photograph that there may be as many as 100 trees on the project site. Therefore, a specimen tree report will be prepared by Dudek. >> Field Tree lnventory and Data Processing: Individual tree location mapping wìll be conducted using a Trimble Pathfinder Pro XH Global Posìtioning System (GPS) receiver with H-Star Technology. The Pro XH receiver provides resource-grade accuracy that will be suitable for impact analysis. Since tree canopies can cause loss of satellite lock if they block the line of sight to satellites, Dudek will use a digital compass and reflectorless electronic distance measuring (EDM) device to offset any positions obscured by tree canopy cover. The EDM device has a horizontal accuracy range of 0.1 to 0.5 feet, and the digital compass has an accuracy of 0.3 degrees. The EDM/compass combination also operates in concert wìth the Pathfinder Pro XH system to position offsets for trees, should they be necessary. This offset information is automatically downloaded and attached to the GPS position data string. Digital tree location information will be stored and managed in thefield using a Trimble Geo 7X datalogger directly connected to the Pro XH receÌver. Tree attribute data (species, trunk diameter, heìght, crown spread, health, and structural condition), collected simultaneously with feature positions, will also be linked to tree location information and stored in the datalogger, Followingfield data collection, rawtree location and attribute information will be uploaded to PCs and managed utilizing Trimble GPS Pathfinder Office (v. 3.10) software. Raw data files wlll be differentially corrected, managed, and exported in appropriate GIS or computer-aided drafting (CAD) formats, suitable for further spatial analysis and / or exhibit prepa ration. Based on up to 100 trees, Dudek estimates one field day will be required to complete the field phase of this project. We will measure size (height, canopy spread to drip line, and trunk diameter), and determine tree health/structural condition. For each inventoried tree, physical conditions (health and structure) will be recorded. Each mapped and assessed tree will be tagged with an aluminum tree tag identifying it with a unique tree number corresponding to GPS mapping data. Photographs of the site and of representative trees will be collected. Following field mapping and tree evaluation efforts, Dudek will process all raw GPS information and generate an ASCllfile that is importable to GIS software. Dudek will reduce alltree attribute ìnformation to useable summaries and provide an electronìc Excel table of this information to be used in preparation of the arborist reports. >> SpecimenTreeReports:Followingcompletionofthetreeinventoryandevaluation,Dudekwill prepareaspecimen tree report and associated tree location exhibits. The report wìll detail observations, methods, results, and recommendations. A tree information matrix will be prepared that provides tree attribute information in an Excel spreadsheet that corresponds to the tree location exhibit for the specific report. The tree location exhibits will include tree trunk locations in relation to structures and improvements. The reports will include additional information, primarily an evaluation of the tree impacts, measures to minimize impacts, and if necessary, recommendations for replacement tree planting as mitigation for impacted trees. They will also address tree preservation and maintenance guidelines for trees that are to be protected on site, if any. The costs associated with this scope assume that ¡mpacts will be assessed based on one project alternatìve. Modifications to project design requiring a reevaluation of tree impacts and edits to the arborist reports will be billed on a time-and-material basis according to Dudek's fee schedule. The firm will provide an electronic copy (PDF) of the first draft report for review and anticipates an internal project team review as well as one City revÌew cycle and edit cycle. Five copies of the specimen tree report and related exhibits will be provided for City review and of the final reports. August 22, 2019 | Page 6 @IPLAcEwoRKs Deliverable(s):. Specimen Tree Report Task 2.5 Cultural Resources Report (Cogstone) PlaceWorks will retain Cogstone to conduct cultural resources investigatìon as described below >> Background fresearch, Data Colledion, and Native American Consultation Cultural Resources Records Search: Cogstone will request a records search for cultural resources within a 0.5-mile radius of the project area f rom the South Central Coastal lnformation Center (SCCIC). A review of all relevant archival records (e.g., historic maps and aerials) will be conducted, and all site records will be obta ined. Native American Scoping: Cogstone will request a Sacred Lands File search from the Native American Heritage Commission (NAHC). Cogstone will draft and mail, via US Certified Mail, a project information letter to the recommended Native American individuals, groups, or tribes provided by the NAHC. c. Paleontological Records Search: Cogstone will request a records search for paleontological resources from the Los Angeles County Museum of Natural History (LACMNH). d. Background Research:Conductresearchtodevelop brief contextsforcultural and paleontologtcal resources. >> Fieldwork:Cogstone will provide a qualified archaeologist and cross-trained paleontologist to conduct an intensive pedestrian survey of the entire 16-acre project area. lt is assumed that no archaeological sites will require recording or updating on Department of Parks and Recreation 523 (DPR 523) forms. >> Report Preparation:fhe cultural resources report will be prepared to include a summary of the results of the record search, field survey, and previous consultation efforts to determine baseline condìtions and assess potent¡al impact to cultural resources resulting from the project. All pertinent or necessary data will be included in the technical report. This scope includes one round of comments from the City prior to producing the final report. >> AB52andSETSCoordination.'PursuanttotherequirementsofSenateBill lSfortheGeneral PlanAmendmentand Assembly Bill 52, PlaceWorks will coordinate closely with the Cityto comply wìth the tribal notification process. PlaceWorks, in coordination with Cogstone, will draft a notification letter for the City to send out per SB 18 and AB 52. However, per the regulatìons, the City is required to manage the notificatìon and consultation process with pertinent tribes who have requested it. The process and outcomes will be documented and included in appropriate sections of the ElR. Deliverable{s):. Cultural resources technical report.. Tribal consultation and notification letter sample in compliance with AB 52 and SB 18 Task 2.6 Phase I Environmental S¡te Assessment (PlaceWorks) The Phase lwill be conducted ìn accordance wìth the American SocietyforTesting and Materìals (ASTM) Standards on Environmental Site Assessments, ASTM E L527-13 (ASTM 1527-13). The goalof an ASTM Phase I is to evaluate site history, existing observable conditions, current site use, and current and former uses of surrounding properties to identify the potential presence of Recognized Environmental Conditions (RECs) associated with the site. Recognized Environmental Conditions are defined in ASTM E 1.527-I3 as "the presence or likely presence of any hazardous substances or petroleum products on a property under conditions that indicate an existing release, a past release, or a material threat of a release of any hazardous substances or petroleum products into structures on the property or into the ground, groundwater, or surface water at the property. The term includes hazardous substances or petroleum products even under conditions in compliance with Iaws.The term is not intended to ìnclude de minimis conditions August 22, 201"9 | Page 7 PLACEVTORKS that generally do not present a mater¡al risk of harm to publìc health or the environment and that generally would not be the subject of an enforcement action if brought to the attention of appropr¡ate governmental agencies." The Phase lscope of work described below has been developed to be consistent with the ASTM E 1527-1,3 Standard, based on our current understanding of the site. The Phase I consists of three primary tasks that include both ASTM- required and discretionary activities: Records Review; Site Reconnaissance and lnterviews; and Report Preparation. The scope of work specific to thìs project is described below. >> Records Review: PlaceWorks will assemble and review readily available information on site historyand usage as it relates to the presence of hazardous substances and petroleum products that would constitute RECs on the site. The ASTM standard lìsts mandatory and discretìonary records for review. We will review information from the mandatory databases within the ASTM-specified search radii. The mandatory databases include: NPL, CERCLIS, CERCLIS NFRAP, ERNS, RCRA non-CORRACTS TSD, RCRA CORRACTS TSD, RCRA Generators, State Hazardous Waste Sites, State Landfills and Solid Waste Disposal Sites, Registered Underground Storage Tanks (USTs), and Leaking USTs. We intend to use an electronic database service to provide a report summarizing informatìon from the required records, and will rely on the database service to conform to ASTM requirements for currency of the information. Should the database search report identify listed sites with the potential to impact the subject site, PlaceWorks may reviewthe federal or state files pertaining to the listed sites, as reasonably ascertainable and practically reviewable. The budget does not include costs for review of fìles by more than one agency. A 7.5-minute US Geological Survey topographic map will be used to evaluate the physical setting in the sìte area and will be supplemented by discretionary review of readìly available information concerning surface topography, surface water, soì1, bedrock, and groundwater conditions on and in the vicin¡ty of the project site. Historical and current aerial photographs of the properties and surrounding area will be compiled through a photograph collection search. These photographs will be reviewed by PlaceWorks for the following information: past land uses, development of the site and surrounding area, potential sources of environmental contamination or evidence of spills, and other items of environmental concern. >> Site Reconnaissance and lnteruiews:PlaceWorks will visit the site and view interior and exterior conditions to assess the nature and type of activities that have been conducted at the site with respect to potential RECs. PlaceWorks will observe and document visible evidence of current and past usage of the property, particularly related to potential filling, previous structures, sewage disposal systems, hazardous substances, petroleum products, storage tanks, and evidence of spills or releases of hazardous substances or petroleum products. We understand that you will make all areas of the site accessible to our representative(s) for the site vis¡t, For budgeting purposes, we have assumed that all areas of the sìte will be made accessible and will be seen in one site visit. Our observations and conclusions related to the site reconnaissance may be limited by prevailing weather conditionsorothersiteconditionsatthetimeof oursitevisit.Ourreportwill includeadiscussionof factorslimiting our site reconnaissance, if applicable. lf knowledgeable persons are identified and can be interviewed, interviews will be conducted.The ASTM Standard requires that interviews be performed with a "Key Site Manager" and with representat¡ves of building occupants. ln accordance with ASTM, a reasonable attempt will be made to interview a representative of each occupant if the building has five or fewer occupants. lf the building contaÌns more than five occupants, a reasonable attempt will be made to interview those major occupants, as defined by ASTM, and those occupants whose operations could indicate RECs in connect¡on with the property. We request that the current owner(s) or representative(s) be notified of our visit and asked to participate in an interview regarding site usage and history. Further, as required by the ASTM standard, we ask that copies of previous environmental investìgations and audits of the property are made available, as well as other information related to storage, use, or release of hazardous August 22, 2019 | Page 8 @| PLAcEïuoRKs substances or petroleum products at the site, such as environmental permits, registrations for tanks, material safety data sheets, or waste disposal records, if applicable. >> Data Evaluatton and Report Preparation: PlaceWorks wìll interpret the information and data assembled from the two tasks above, and willformulate conclusions regarding evidence of RECs at the site and their potential impact on the sìte. As required by ASTM, our final report will include a statement indicating that the work was conducted consistent with the scope and limitations of the ASTM Standard, and discussing whether RECs were or were not identified ¡n connection with the property. lJser-Provided lnformation:The ASTM Standard requìres disclosure in the Phase I report as to whether the user of the report has specialìzed knowledge about previous ownership or uses of the property that may be material to identifyìng RECs, or whether the user has determined that the property's T¡tle contains environ menta I liens or other information related to environmental condition of the property, including engineering and inst¡tutional controls and Activity and Use Limitations, as defined by ASTM. ln add¡tion, we are required by the ASTM Standard to inquire whether the user of the report has prior knowledge that the price of the property has been reduced for environmental related reasons. We request that you provide this information to us for inclusion in our report. No subsurface explor:ations or chemìcal testing of soils or groundwater will be performed during this assessment. Therefore, our conclusions regarding the evidence of RECs will be based on observations of existing visible conditions, and on our interpretation of sìte history and site usage informatìon. The ASTM E 1521-1"3 Standard includes the following list of "additìonal issues" that are nonscope considerations outside of the scope of the ASTM Phase I practice: Asbestos-conta¡ning materials, radon, lead-based paint, lead in drinking water, wetlands, regulatory compliance, cultural and historic risks, ìndustrial hygiene, health and safety, ecological resources, endangered species, indoor air quality, and high voltage power lines. Assessment of these Items is not included in our proposed work scope. A limited assessment of the presence of polychlorinated biphenyls (PCBs) is included in the ASTM work scope. Accordìngly, ourassessment of the presence of PCBs is limited to those potential sources specified in the ASTM Standard as "electricalor hydraulic equipment known or likely to conta¡n PCBs to the extent vìsually and or physically observed or identified from the interview or records review. 50-year chaÌn-of-title will not be provided under this scope of work. lt is, however, recommended that the purchaser independently obtain title records to confirm the absence or presence of any environmental liens against the p roperties. Task 2.7 Noise (PlaceWorks) PlaceWorks will evaluate potential noise and vibration impacts for the construction and operational phases of the proposed project. The impact assessment document will discuss relevant cr¡teria for noìse exposure based on applicable federal, state, and local standards and ordinances, including those in the municipal code and general plan noise element. The dominant nolse source in the project area is traffic f rom lnterstate 5 (l-5), Rancho Viejo Road, and local residential streets. Secondary noise sources would include rail noise from the Southern California Regional Rail Authority (SCAX), approximately 0.35 mile west of the site. PlaceWorks proposes to assess ex¡sting conditions and identify the nearest sens¡tive receptors and other environmental characteristics, based on PlaceWorks experience of similar noise environments, aerial photography, site plans, and project site photos. Given the roadway configuration around the project site, traffic noise is expected to be the dominant ambient noise source in the area, both now and at project buildout. Therefore, no field measurements of ambient noise levels are indicated, and existing conditions will be addressed via available traffic data and noise contours. Long-term operational noise impacts will be primarily related to project-generated traffic. Thus, the traffic forecasts included in the project's traffic study will be used to conduct a noise impact assessment of project-related traffic. August 22, 201"9 I Page 9 PLACEWORKS Project-related constructìon noise will temporarily elevate the ambient noise environment above exist¡ng conditions. An assessment of temporary noise and vibration impacts during site preparation and project construction activities will be conducted using industry-standard analysis techniques and using construction-related data to be provided by the Applicant (e.g., construction schedule, equipment mix, hauling, and truck trìp information (as stated in Task 2 introduction). Vibration impacts will be assessed per criteria in the FTA's guidellne document on noise and vibration impact assessment. The findìngs of the technìcal analyses and impact assessment will be provided in a noise and vibration sectìon of the ElR, along with mitigation measures (should they be indicated for any identìfìed noise and vibration impacts). Deliverable(s):. No¡se Analysis and Modeling to be included as an appendix to the EIR Task 2.8 Traffic lmpact Analysis (Urban Crossroads) PlaceWorks will retain Urban Crossroads to evaluate potential traffic impacts of the proposed project based on the City's Administrative Policy 310, Preparation and Use of Traffìc Reports. A formal traffic study scoping document will be submitted to City staff for review and approval prior to commencement of the traffic analysis. lf during the traffic study scoping process, the City decides to alter or change any of the key assumptions used to develop this scope of work, PlaceWorks will notify the City of the potential additional costs associated with the change in scope. > TrafficStudyScopingAgreementProcess:Aformal trafficstudyscopingdocumentwill besubmittedtoCitystafffor review and approval prior to commencement of the traffic analysis. a. Calculate project-related vehicle trips based on the lnstitute of Transportation Engineers (lTE)Trip Generation 10th edition (2017) trip generation rates. b. Determine project trip distribution patterns for based on existing and planned land uses in the area along with the planned circulation system. c. Based on the project-related trip generation and trip distribution patterns, establish the required study area intersections to be evaluated in the traffic impact analysis based on the City of San Juan Capistrano traffic study guidelines or as directed by the lead agency. d. ldentify known cumulative development projects and ambient growth patterns Prepare a draft of the traffic study scoping assumptions and submit it to the jurisdiction for review and a pprova l. f. lnterface wìth jurisdiction staff to finalize the traffic study scoping agreement. >> Existing Trafftc Data and Existing Roadway Conditions lnventory Conduct weekday morning (7am-9am), weekday evening (4pm-6pm) peak hour turning movement counts at up to 6 study area intersections. b. Conduct 24-hour roadway segment counts at up to 6 roadway segments Field inventory of intersection traffic control measures, approach lanes at intersections, and through travel lanes along segments. e c. >> Opening Year and Horizon Year (2040) Traffic Proiections August 22, 2019 | Page 10 @| PLAcETíoRKs a Opening Year traffic projections will be developed through the use of an ambient growth factor along with the addition of known cumulative development projects identified by City of San Juan Capistrano planning staff. lt is estimated that up to 25 individual cumulative development projects may need to be ìncluded in this traffic a nalysìs. b. The long-range 2O4O traffic forecasts will be based on the Orange County Transportat¡on Analysis Model (OCfAM) or the City's latest traffic modeling tool. c. Calculate cumulative Opening Year and Horizon Year (2040) peak hour turning movement volumes for up to 6 study area intersect¡ons. d. Calculate cumulative future average daily traffic (ADT) volumes on study area roadway segments >> lntersect¡on and Roadway Operations Analysis Assess the ¡ntersection capacity and Level of Service (LOS), usìng both ICU and HCM methods, for up to 6 study area intersections, for each of the following traffic conditions: . Existing (2018) . Existing Plus Project (E+P) . Exìstin8 Plus Project PIus Cumulative (Near-term) . Exìsting Plus Project Plus Buildout (Horizon Year 2040 W¡th Project) b. Assess the Roadway Link LOS using the average daily trips (ADT) and peak-hour Lìnk Capacity Analysis Methodology, for each of the traffic conditions described above, c. Recommend intersection improvements that would maintain acceptable ¡ntersection and roadway performance at the study intersect¡ons and roadways for each of the f uture traffic conditions described above. d. Calculate the project's fair share for the signifìcant off-site impacts consistent with City Councìl Policy 111, Fair Share Methodology. >> Traffic Sþnal Warrant Analysis: Afraflic signal warrant analysis will be provided at the lntersection of Rancho Viejo Road and major access to the slte based on peak hour volume warrant (Warrant 3) from the latest California Manual on Uniform Traffic Control Devices (CA MUTCD). >> ResponsetoCommentsontheDraftTrafficlmpactAnalysis:Thisscopeincludesoneroundof reviewandrevision of the Traffic lmpact Analysis. PlaceWorks will coordinate with the City to submit one set of comments to Urban Crossroads. > Meetings/Public hearings:The scope includes preparation and attendance at up to 3 meetings/conference call and hearings as needed by Urban Crossroads. TASK 3. INITIAL STUDY PREPARATION PlaceWorks will prepare an lnitialStudy to determine the scope and content of the ElR. The Initial Study will include all 20 topical sections required by CEQA: a > Aesthetics > Agrìculture and Forestry Resources > Air Quality > Biological Resources > Cultural Resources > Land Use and Planning > Mineral Resources > Noise > Population and Housing > Public Services August 22,201"9 | Page 11 PLACE\}UORKS D Energy ) Geology and Soils > Greenhouse Gas Emissions > Hazards and Hazardous Materìals > Hydrology and Water Quality ) Recreatìon ) Transportat¡on > Tribal Cultural Resources > Utilities and Service Systems > Wildfire Pursuant to the requirements of CEQA (California Public Resources Code, sections 21000 et seq.) and the State CEQA Guidelines (California Code of Regulations, sections 15000 et seq.), findings will be clearly substantiated in the lnitial Study for each environmentaltopic checklist quest¡on to conclude that: 1) there will be no impacts, 2) impacts will be less than significant, or 3) impacts will be potentially significant. lmpacts that are determined to be potentially significant wìll be carried forward to the ElR. PlaceWorks will prepare and submit the lnitial Study (lS) for the City's review two tìmes: > Screenchecklnitial Study:PlaceWorkswill prepareaScreenchecklSusingtheavailableinformationandsubmititin Microsoft Word for editing as well as in a PDF with figures, exhibits, and appendices. lt is assumed that all City staff comments concerning the Screencheck lS will be compiled in one track-changes lS document and transmitted to PlaceWorks via email. The City may also prepare a comments matrix to track all City staff comments. As needed, PlaceWorks'project manager will have conference calls with City staff to go over comments, discuss and resolve any major areas of concern in the Screencheck draft, clarify areas of misunderstanding, etc. The City presumes a minìmum of three weeks to review the Screencheck NOP/lS. > Printcheck lnitialstudy: Based on the compiled comments, PlaceWorks will revise the Screencheck lS ln both track changes version and a clean version (i.e., all changes accepted/ addressed in response to City staff comments). We will submit a Printcheck lS, including any referenced technical studies, and a comment and response matrix (if one was provided) that corresponds to the Printcheck document, The City must approve the Printcheck lS before the Notice of Preparation (NOP) can be scheduled to be published in a local newspaper. Scheduling of the NOP publication requires a one-week lead time. Deliverable(s):. One digital copy of the Screencheck lS (includÌng completed technical appendices). One digital copy of the Printcheck lS (including completed technical appendices) TASK 4. NOP PREPARATION AND D¡STRIBUTION Upon approval of the Printcheck lnitial Study, PlaceWorks will reproduce and distribute the NOP/lS to an approved distrìbution Iist. PlaceWorks will prepare a distribution list that includes State Clearinghouse and responsìble and trustee government agencies, and submìt to the City for approval. The City may include other special ìnterest groups and individuals to the maillng list at the time of review. CEQA Guidelines 21092(b)(3)(C) identifies direct mailing to owners and occupants of contiguous property shown on the latest equalìze assessment roll as one of the three distribution procedures, However, if City's protocoì is to provide noticing beyond what's required under CEQA, we anticipate that a separate 300-foot, 500-foot, or more radius mailing list of owners and occupants will be provided by the C¡ty based on the latest equalize assessment roll. PlaceWorks will be responsible for the NOP d¡stribution to the mailing list and posting with the Orange County Clerk, and the City will be responsìble for publishing the NOP in the local newspaper. We will distribute the NOP by certified mail to all government agencies, and overnight to the State Clearinghouse. Deliverable(s):. Up to 10 hard copies of the public review draft NOP/lS and 50 dìgital copies. Distribution of NOP to the City-provided mailing list (including State Clearinghouse) August 22, 2019 | Page 12 PLACEïUORKS . Post NOP with County Clerk TASK 5. PUBTIC SCOPING MEETING PlaceWorks will assist the City in organizing and conducting one public scoping meet¡ng to present the preliminary environmental impacts of the proposed project and to solicit comments regarding the scope and content of the environmentaltopics to be addressed in the ElR. We will prepare a PowerPoìnt presentation for the meeting to be reviewed by the City pr¡or to finalization. At the meeting, we will be prepared to discuss the environmental review process and to answer specific questions as desired by the City. It ¡s recommended that the scoping meeting be held one to two weeks after the release of the NOP so that the public has tìme to read through the NOP/lS, and publìc concerns about environmental issues can be identified. We will prepare a summary report of comments. This report will be included in the ElR, with reference to where each comment is addressed or an explanation for why it is not addressed (e.g., not an environmental issue). Deliverable(s):. Scopìng meeting materìals (sign-in sheet, comment card, PowerPoint presentation, etc.) . Scoping Summary Report TASK 5. DRAFT EIR PREPARATION lmmediately upon releasing the NOP/lS, PlaceWorks will begin preparing a Draft EIR in accordance with Section L5161 of the CEQA Guidelines. ln accordance with Section t51-61-, the project EIR will examìne the environmental impacts of the proposed project and wìll focus primarily on the changes in the environment that would resultfrom the project. The EIR will clearly identify and address all potential ìssues facing the proposed project. The EIR wÌll also examine all phases of the project, includìng planning, construction, and operation. The Draft EIR will be clearly wr¡tten and will avoid technicaljargon to the extent possible, so that the document is easily understood. lf technical terms need to be introduced for accuracy, they will be clearly defined. The existing conditions of the project site will be used to setthe baselìneforthe environmental analysìs. Mitigation measures will be recommended in the EIR where necessary. PlaceWorks will coordinate with City staff to obtain available project information, including technical reports and construction equipment and schedule information. PlaceWorks will prepare a Draft EIR that includes all mandatory elements of an EIR in accordance with the CEQA Guidelines. Sections of the EIR will include: > Executive Summary > lntroduction ) Project Description > Environmental Setting > Environmental Topical Sections, to include Existing Conditions and Regulatory Setting, Thresholds of Significance, Environmental lmpact Assessment/Analysis, and Mitigation Measures (as needed) )) Alternatives to the Project > Other CEQA-Mandated Sections (e.g., Significant Unavoidable Adverse lmpacts, Growth-lnducing lmpacts) PlaceWorks will prepare and submit the Draft EIR for City's review three times: > l.st Screencheck Draft EIR: PlaceWorks will prepare and submit a l-st Screencheck DEIR, including any referenced technical studies, The 1st Screencheck DEIR will be submitted in Microsoft Word for editing and in a PDF that includes all figures, exhibits, and appendices. lt ¡s assumed that all comments concerning the 1-st Screencheck Draft EIR will be transmitted in one compiled document via email to PlaceWorks. As appropriate, PlaceWorks' project manager will have a conference call with City staff to discuss and resolve any major areas of concern or August 22,20L9 | Page 13 PLACEWORKS to clarify areas of misunderstanding, etc. The City presumes three weeks for staff review of the 1st Screencheck docu ment. > 2nd Screencheck Draft EIR: Based on the City's comments, PlaceWorks will revise the 1st Screencheck DEIR in both a tracked changes version and a clean version (i.e., all changes accepted/addressed in response to City staff comments). We will submit a 2nd Screencheck DEIR, including any changes to the referenced technical studies. It is assumed that all comments concerning the 2nd Screencheck Draft EIR will be transmitted in one compiled document via email to PlaceWorks. A comment and response matrix that corresponds to the 2nd Screencheck document will also be submitted, ìf one was provìded by the City. The 2nd Screencheck DEIR will be submitted in Microsoft Word for editing and in a PDF that includes all figures, exhibits, and appendices. The City presumes three weeks for staff review of the 2nd Screencheck document. > Printcheck Draft EIR and Notice of Availability: Based on the City's comments, PlaceWorks will revise the 2nd Screencheck Draft EIR and also prepare a Notice of Availability (NOA). The 2nd Screencheck Draft is the final version of the DEIR before it is reproduced for circulation. The NOA wìll provide a summary of the project description and an explanation of the scope of issues in the Draft ElR. Ihe NOA will also clearly identify the public review period, contact person, and address established for submitting comments on the Draft ElR. The City must approve the Printcheck DEIR and the NOA prior to scheduling the NOA to publish in the newspaper, which requires a one-week lead-time. Modification to the scope of work, budget, and time frame may be necessary if additional reviews are required. Deliverable(s):. Digital copies of 1st Screencheck draft EIR (includÌng completed technical appendices). Digital copies of 2nd Screencheck draft EIR (including completed technical appendices). Digital copies of Printcheck draft EIR (including'completed technical appendices) TASK 7. NOA AND NOC DISTRIBUTION PlaceWorks will reproduce and distribute the public draft EIR and NOA to the State Clearinghouse, County Clerk, responsible and trustee agencies, and other special interest groups and individuals identifìed on the mailing list prepared for the NOP distribution and anyone else that was identified during the scoping period (see Task 4). We will distribute the NOA/NOC by certified mail to all government agencies and overnight to the State Clearinghouse and select depositories at City's request. lt is assumed that the City will be responsible for all newspaper notices and site postings, and if necessary, radius mailing to adjacent and surrounding property owners and occupants. The City will also be responsible for posting CEQA documents and notices on the City's website. Deliverable(s):. Public Draft EIR (technical appendices ìn attached CD) (25 hard copies of the DEIR and 50CDs) TASK 8. FrNAL ErR/RESPONSES TO COMMENTS PlaceWorks will prepare responses to comments received on the Draft EIR to enable City decìsion makers to adequately consider and address any agency, organization, or community comments and concerns. The Response to Comments will contain copies of all comment letters rece¡ved, written responses to all comments, and a summary of any changes made to the ElR, Responses will focus on comments that address the adequacy of the ElR. Other comments that do not address the EIR adequacy will be noted as such and no further response will be provided. The budget for the Response to Comments is an estlmate only, based on a total of approximately 50 hours for preparation of the Response to Comments. The estimated number of hours includes only one round of review of the Response to Comments by the C¡ty. The estimated budget assumes that no additional basic research will be required to respond to comments, that the comments will be directed at the substance and technical adequacy of the ElR, and that the comments will be compiled by the City and transmitted in writing or via e-mail to PlaceWorks. August 22,2019 | Page 14 PLACEïI/ORKS lf a large volume of comments are received that require extra time for sorting and organizing, or if certain comments result in the need for substantial response that exceed the anticipated 50 hours, or require new research or analysis, the initial budget may not be sufficient. Should this situatìon become apparent, we will discuss it with the City before the responses budget is consumed and determine an appropriate course of actìon. Task 9 Deliverable(s):. 1 digital copy of the Screencheck Response to Comments . Up to 10 hard copies of the Final EIR. Upto 10 hard copies of thefinal Responseto Comments and l digital copy TASK 9. MITIGATION MONITORING PROGRAM PlaceWorks wìll prepare a M¡t¡gat¡on Monltoring Program (MMP) based on m¡tigat¡on measures identified in the EIR and pursuant to Section 2108L.6 of the CEQA Public Resources Code. The MMP will be defined through working with City staff to identify appropr¡ate monitoring steps/procedures in order to provide a basis for monìtoring such measures during and upon project implementation. lt will be in standard City format and will identìfy the significant impacts that would result from the proposed project; proposed mitigation measures for each impact; the t¡ming at which the measures will need to be conducted; the entity responsible for implementing the mitigation measure; and the City department or other agency responsible for monitoring the mitigation effort and ensuring its success. The MMP will be submitted to City staff for review and approval in conjunction with submittal of the Response to Comments. Deliverable(s):. l digitalcopy of the MMP TASK 10. FINDINGS OF FACT/STATEMENT OF OVERRIDING CONSIDERATIONS Section 15091 of the CEQA Guidelines requìres that no public agency approve or carry out a project for which an EIR has been completed that identifies one or more significant environmental effects, unless the public agency prepares findings for each significant effect. PlaceWorks will prepare draftfindings and facts ¡n support of findingsfor each of the significant impacts identified by the Draft EIR and the determination as to whether those impacts would be reduced to below a level of significance by proposed mitigation measures. Ihese findings and facts will be incorporated into the resolution(s) to be prepared by City staff. Additionally, Section 15093 of the CEQA Guidelines requires that when an agency approves a project that will have significant adverse environmental effects that are unavoidable, the agency must make a statement of its views on the ultimate balancing of the merits of approving the project despite the environmental impact(s). PlaceWorks will prepare the statement of overriding considerations for any unavoidable significant impacts that may be identified by the Draft ElR. Deliverable(s):. 1 digital copy of the Findings of Fact TASK 11. NOTICE OF DETERMINATION Within five days after approval of the Project by the San Juan Capistrano City Council, PlaceWorks will file a Notice of Determination (NOD) with the County Clerk and State Clearinghouse. Considering that the project site has mature trees that require removal, we anticipate that a No Effect Determination would not be granted. The NOD will be hand delivered to the County Clerk along with the required California Department of Fish and Wildlife (CDFW) and County fees. The CDFW filing fee for an EIR as of Janu ary L,2Ot9, is 53,271.00, and thìs fee may increase on January 1,,2O2O. Deliverable(s):. Notice of Determination. File NOD with State Clearinghouse and County Clerk, including associated filing fees August 22, 2019 | Page 15 @| PLAcETt/oRKs TASK 12. MEETINGS AND PUBTIC HEARINGS Our scope of work and cost estimate assume attendance by PlaceWorks at a total of up to 12 hours of conference calls and/or meetings and up to two public hearings at the City by the PIC and the Project Manager. Additional conference call participation or hearing attendance by PlaceWorks upon City's request will be billed on a time-and- materials basis in accordance with the hourly rates for the personnel involved, as included in this proposal. Deliverable(s):. Up to 12 hours of conference calls and/or meetings . Up to two public hearings (one Planning Commission and one City Council) TASK 13. PROJECT MANAGEMENT AND ADMINISTRATION PlaceWorks'project manager will coordinate closely with City staff and the project team to ensure that the environmentaland technical documents delivered to the City are legally defensible, accurate, and useful to decision makers considering approval of the project. The project manager will coordinate with the Cìty throughout the process, not only to streamline the CEQA process, but to avoid or ant¡cipate any changes that could result in delays. The project manager will be the key contact for the City and will be responsible for (1) managing task scheduling and assignment, management of resources, monitoring of costs, and schedule adherence; (2) consultatìon and coordination with local and state agencies relative to the environmental document and the environmental review process; (3) coordination and communications with City staff to ensure that City policies, procedures, and any applicable codes are complied with and, where applicable, are incorporated into the lS and EIR; (4) ensuring that the environmental review process and the CEQA documents satisfy the statutes and guidelines of CEQA and the City's adopted Environmental Review Guidelines; and (5) representing the consultant team in public meetings as requested by the City. The project management task is based on one hour per week for the project manager and one hour per month for the principal-in-charge (PlC) for the duration of the estimated project schedule, which is anticìpated to be approximately 10 months. lf the schedule of the project is extended for reasons beyond PlaceWorks' control, a contract amendment may be required for additionalfees for project management and coordìnation. Deliverable(s):. Ongoingprojectmanagement(anestimatedlhour/week) fortheprojectmanagerand2hourpermonthfor the PIC for approximately 10 months Proposed Schedule Based on the availability of a complete project description and supporting technical analyses/studies (as described under'Technical Studies") and upon project initiation, the preparation and processing of an EIR and all associated reports are anticipated to require approximately 8 to 10 months from start (contract approval) to finish (City Council hearing). We have prepared a proposed Schedule (see Table 1) that can be further refined upon project initiation. Once the project is initiated, PlaceWorks will prepare a detailed project schedule for the City for review and approval. We will work to meet the scheduling objectives of the C¡ty. Table L. Proposed Schedule TASK TIMELINE 1. Project lnitiation and Kick-off Meeting 1 day 2. Technical Reports Preparationl 4 to 8 weeks 6 wks RESPONSIBLE PARTY PW and SIC PW PW- Air Quality ond GHG (PloceWorks) August 22, 2019 | Page 16 @ PLACEWORKS Table 1.. Proposed Schedule TASK Const ro ¡ nts S u rvey (Cad re ) - Specimen Tree Report (Dudek) - Culturol Resources Report (Cogstone) - Phose I (PlaceWorks) - Nolse (PlaceWorks)1 - Troffic Report (Urbon Crossroods) 3. lS Preparatìon Screencheck lnitial Study - Clty Review of Screencheck lnitìal Study - Printcheck Initial Study/NOP Preparation - City Approval of the Printcheck lnitial Study/NOP 4. NOP/lS Print and Distribution 30-day lnitial Study/NOP Public Review 5. Scoping lvleetrng 6. Draft EIR Preparation - First Screencheck Draft EIR - City Review of First Screencheck Draft EIR - Second Screencheck Draft EIR - City Review of Second Screencheck Draft EIR - Printcheck Draft EIR and NOA - City Review and Approval 7. Draft ElR, NOA,& NOC Reproductron and Distribution CEQA Public Review Period of Draft EIR (45-days) 8. Final EIR Preparation Response to Comments, Findings of Fact, Statement of Overriding Consìderations (if warranted), and Mitigation Monitoring and Reporting Program - City Review of the Screencheck FEIR, FOF, SOC & IVIMRP - Printcheck FEIR, FOF, SOC & MMRP - Distribute Response to Comments to government agencres Planning Commission Meet¡ngs City Council Meetings Notice of Determinatlon Filing Tasks in bold consist of public rev¡ew periods and public meetings/hearrngs. 1 fhe time line for techn¡cal reports preparation is estimate only, as they require other technical reports for necessary data TIMELINE 4 wks 4 wks 8 wks 6 wks 4 wks B wks 4 wks 2 wks 2wk 1wk 1 day 30 days 1 day 8 wks 3 wks 3 wks 3 wks 1wk 1wk 2 days 45 days 3 wks 2 wks 1 wks 10 days prior to the public hearing 1 day 1 day 1 day RESPONSIBLE PARTY PW PW PW PW PW PW PW & SJC PW SJC PW SJC PW PW SJC PW SJC PW SJC PW PW SJC PW PW August 22, 2019 | Paee 17 EXHIBIT B @ PLACEïTORKS Cost Eslimqte Our proposed cost estimate is presented in Table 2. As requested by the City, the budget is spl¡t into three phases: Phase l" includes tasks l through 5, Phase 2 up to the release of the Draft ElR, and Phase 3 includes tasks following the release of the Draft ElR. PlaceWorks will not proceed with Phase 2 or 3 tasks without prior authorization and budget approval by the City. Tasks related to project management meetìngs were split into thirds between the three phases. As shown in Table 2, the total cost estimate for all three phases is S287,899. Changes to the project description or scope of environmental review would be handled through a contract amendment with prior notìce to the City. Table 2. Cost Estimate TASK COST Task 1 Project lnit¡ation s3,1s0 Task 2 Technrcal Analyses/Studies 2.L Visual-Aesthetic Simulation Analysis (PlaceWorks)1 1,655 2.2: Air Quality and GHG Emissions (PlaceWorks)11,850 2.3: Bìological Resources Constraìnts Study (Subconsultant - Cadre)2,245 2.4: Specìmen Tree Report (Subconsultant - Dudek)5,120 2.5: Cultural Resources Records Search (Cogstone)12,495 2.6 Phase I Srte Assessment (PlaceWorks)6,575 2.7 Noise (PlaceWorks)8,220 2.8 Traffic lmpact Analysis (Subconsultant - Urban Crossroad)26,995 Task 2 Subtotal S8s,1ss Task 3 lnitial Study Preparation (2 rounds of reviews)s 1s,o70 Task 4 Notice of Preparation and Initial Study Circulation 660 Task 5 Public Scoping Meeting 2,405 Task 6 Draft EIR (2 rounds of reviews)70,500 Task 7 NOA Preparation & Distribution 495 Task 8 Final EIR/Response to Comments (1 round of review)16,BBO Task 9 Mitigation Monitoring Program 330 Task 1-0 Findìngs of Fact 6,08s Task 1"1 Notice of Determinatron 330 Task l-2 Meetings and Public Hearings 8,300 Task 13 Project Management and Administration 11,600 Labor Subtotal s220,960 REIMBURSEABLE lnitial Study/NOP 25 hard copies @ 5ZS and 50 CDs @ S10 1,550 Draft EIR 25 hard copies @ 5150 and 50 CDs @ S10 4,550 Response to Comments 10 hard copies @ $25 250 Final EIR 10 hard copies @ S25 250 CDFW and County Filing Fee 3,321 500Misc. copying, mailìng, postage August 22,2019 | Page 18 @| PLAcEïyoRKs Table 2. Cost Estimate TASK Mileage Office Expenses (2% of Labor) GRANDTOTAL PlqceWorks - 201 Slond<¡rd Fee Schedule STAFF LEVEL Principal Associate Principal Senior Associate/Senior Scientist Associate/Scientist Project Planner/Project Scientist Planner/Assistant Scientist Graphics Specialist Administrator Clerical/Word Processing I ntern Subconsultants are b¡lled at cost plus 1Û%. Mileage reimbursemènl rate ¡s the standard lRs-approved rate. Reimbursable Subtotal COST HOURLY BILL RATE s21s-s33s s18s-$230 5i.6s-S210 s13s-$180 s10s-s13s ses-5110 s6s-$160 s14s-sLes s4s-5140 s7s-se5 150 ^ alq S14,sso $235,950 L¿st Update:01/09/19 August 22,2019 | Page 19