19-0624_CAMPANILLA COMMUNITY ASSOCIATION_Staff Memo 6/24/2019
Project Initiation Memo
TO: Ben Siegel; City Manager al's
FROM: Steve May, Public Works and Utilities Director
Prepared by: Mike Marquis,P.E., Associate Civil Engineer`
SUBJECT: Entry License Agreements for the Campanilla Recycled Water Service Conversion
Project.
Description: In order to complete the work associated with the subject project,the City's
contractor will need to access irrigation piping and appurtenances on the
customer side of the meter. The work includes but .is not limited to
establishing connection to the new service meter, irrigation pipe removal
and replacement, placement of recycled water identification tags and
stamps on existing irrigation valves and boxes and inside irrigation
controllers, removal of existing backflow devices,and placement of recycled
water signage. El Toro Water District completed a similar project a few
years ago and provided the City with a template Entry License Agreement.
Staff sent the Agreement to the City Attorney for review, and incorporated
all the recommended modifications.CTtis agreement was_one o_f_six�that
`staff-prepared from the template and-that-the-City-attorr ey-recommended
-be signed-by the-City-Manager back in June o_f_2.017 With-the-exeepfio tof:/
thi greement,_aall rew a signed--and—their corresp-ond i ng—sites were
converted-to recyclar_vir ter...use Management for the Campanilla site is
now ready to move forward with conversion to recycled water use, and have
signed the Agreement. Once fully executed,this Entry License Agreement
allows the City's contractor to legally perform the necessary conversion
work on, private property, and gives the City the ability to apply for and
receive Metropolitan grant money for this site on behalf of the owner. It is
estimated that the grant money will cover approximately 25%to 33%of the
project construction costs. The project, when completed will increase
potable water use offset by an estimated 12 acre feet per year. Award is
anticipated in August, with construction beginning in September and
completion in November 2019.
Staff recommends that the City Manager sign the attached Entry License
Agreement for the Campanilla Recycled WaterService Conversion Project.
Location: Campanilla Community on Via Entrada.
Project Cost: There is no cost associated with this Entry License Agreement.
Funding Source: N/A
Proposals: Competitive Proposals: N/A.
Staff Analysis&Recommendation: Staff recommends that the City Manager sign the attached
. Entry License Agreement for the Campanilla Recycled Water Service Conversion Project.
PC Agenda Item
<log no. and project name> -2- <date>
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