19-0705_JOHN ROBINSON CONSULTING, INC_Bid Recap Report }uAN c
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Date: July 5, 2019
From: Mike Marquis, P.E.
Service or Product Requested
( ) Informal Quotes (x) Informal'Bid ( ) Formal Bid ( ) Sole Source
Bids/proposals were solicited from available, qualified firms for the above referenced
project. The following firm(s) were/was considered:
1. John Robinson Consulting Inc. = $27,600.
2. Tetra Tech = No Bid.
3. Psomas = No Bid.
4. Stantec = No Bid.
5. RCE Consultants Inc. = No Bid.
6. Michael Baker International = No Bid.
After evaluating the bids/proposals submitted, it is our recommendation that the contract
be awarded to John Robinson Consulting Inc. in the amount not to exceed $30,360
(includes 10% contingency).
This vendor was selected because: They submitted the only bid, they are familiar with
the City's recycled water system, and they have performed well on past projects with
the City.
If bids were not received, document what steps were taken to obtain quotes, any
vendors contacted that declined to bid, and if applicable why it isnot practical to receive
three quotes.
If Sole Source purchase or contract, provide detailed justification for this selection:
If applicable, date approved by City Council: 1'' .
6 JOHN
ROBINSON
Consuiting,rnc.
June 22, 2019
Mr. Michael Marquis
Associate Civil Engineer
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Subject: Letter Proposal to Provide the City of San Juan Capistrano with Recycled Water
Site Inspections and Cross Connection Testing for 26 Recycled Water Customers
Dear Mr. Marquis:
John Robinson Consulting, Inc. (JR Consulting) is pleased to offer our consulting services per
your June 5, 2019 solicitating of a letter proposal. JR Consulting is a California S Corporation, a
certified Small Business Enterprise (SBE) and is located in the City of Pasadena. JR Consulting
offers a strong cross connection testing background with over 1,500 tests conducted over the last
20 years and has unmatched familiarity of the City of San Juan Capistrano's (City) recycled
water customers. This letter proposal outlines our scope of services to be performed within the
City, with corresponding schedule and compensation.
Scope of Services
The following is a summary of the City's recycled water customer sites that all will receive a
visual inspection with or without cross connection testing per the City's recycled water rules and
regulations. The only recycled water site that will have a two-way shutdown test to be conducted
will be Marbella Golf Course which was the agreement under State Water Resource Control
Board Division of Drinking Water(DDW) and the Orange Health Care Agency(OCHCA).
No. Recycled Water Customer Visual Inspection(Y/N) Cross Connection
Testing(Y/N)
1 j Capistrano Enterprises Y N
2 Church in San Juan Capistrano Y N
3 Cook La Novia Park(City of SJC Y Y1
4 Emeritus Senior Living Y N
5 Hunter's Creek HOA Y Y1
6 Juliana Farms Y Y1
7 j Loma Verde HOA Y Y1
8 Lomas San Juan Park Y Y1
9 Looney Residence Y Y1
10 Marbella Care Center Y N
11 Marbella Golf Course Y Y2
12 Marbella HOA Y Y1
13 Marbella Plaza Y Y1
14 Ortega Ranch I Y N
1055 E.Colorado Blvd,STE 500,Pasadena,CA 91106 TEL(626)375-9389 www.johnrobinsoneonsulting.com
Mr. Michael Marquis,Associate Civil Engineer - 2 - June 22, 2019
15 I Plaza De Las Golondrinas& I Y Y1
Ortega Car Wash
16 Rancho Madrina HOA Y Y1
17 Rancho San Juan HOA Y Y1
18 San Juan Creek HOA Y Y1
19 San Juan Hills HOA Y Y1
20 San Juan Mesa Verde HOA Y Y1
21 Seasons Senior Apartments II Y Y1
22 San Juan Capistrano Housing Y N
23 South Coast Christian Assembly Y N
24 Villa Paloma Y N
25 Fluidmaster Building(Site 1) Y N
26 Fluidmaster Building(Site 2) Y N
Totals 26 1 Way Shutdown=15
2 Way Shutdown=1
Y1=One-Way Shutdown Test Required
Y2=Two-Way Shutdown Test Required
Scope of Services -Assumptions
1. JR Consulting shall obtain a contact list and homeowner association access codes from
the City and then notify each customer, property manager and landscaping contractor, if
applicable a minimum of 48 hours in advance of the work.
2. JR Consulting shall coordinate with Tim O'Neil or other assigned City personnel for all
City park facilities, to have a City staff member accompany JR Consulting during the
cross-connection testing(to run controller).
3. JR Consulting shall record all results of the visual inspection and cross connection
testing on the City's recycled water site inspection and cross connection testing form
from the City's recycled water Rules and Regulations. One form shall be completed
by JR Consulting for each site and delivered to the City in electronic (PDF) format.
This report can be provided to DDW personnel as compliance with the Master
Engineering Report and Rules & Regulations
4. JR Consulting will perform a "two way" cross connection test for Marbella Golf
Course. This will be conducted on a Monday since the golf course is not in operation
and will minimize the impact to both the golf course and homeowner's association.
The City's site inspection and cross connection summary form will be completed
outlining the findings of the cross-connection testing and visual inspection.
1055 E.Colorado Blvd,STE 500,Pasadena,CA 91106 TEL(626)375-9389 www.johnrobinsonconsulting.com
Mr. Michael Marquis,Associate Civil Engineer - 3 - June 22, 2019
Time Schedule
JR Consulting will commence with the proposed scope of services immediately upon receipt of
the City Notice to Proceed. JR Consulting will complete contacting and scheduling the sites for
visual inspection, 1-way cross connection test or 2-way cross connection test within 30 days
from Notice to Proceed. JR Consulting will complete the visual inspection and cross connection
testing which includes site inspection and cross connection testing form in approximately 60
days from completion of scheduling the sites. JR Consulting is willing to discuss an alternative
time schedule to meet the City's project schedule.
Compensation
JR Consulting will provide the services set forth in this proposal to the City on a time and
material basis. Based on JR Consulting's present knowledge of the'services described above, it is
recommended that a not-to-exceed budget of$27,600. Below is a breakdown of the hours and
hourly rates.
City Customer JRC Compensation(2)
$150/hour'(])
Marbella Golf Course- 12.0 $1,800
2 Way Cross Connection Testing
15 Recycled Water Customers— 120.0 $18,000
1 Way Cross Connection Testing
26 Recycled Water Customers— 52.0 $7,800
Visual Ins•ection
TOTAL 184.0 $27,600
(1) JR Consulting will be holding the hourly rate for John Robinson to$150/hour since the City is a long-time client.
(2) JR Consulting will not be charging any"Other Direct Costs"including mileage
JR Consulting commits to timely, responsive services, and to deliver excellence in the offered
services. We are eager and enthusiastic to complete this scope of services.
If there are any questions, please feel free to contact me at (626) 375-9389 or
jrobinson ajohnrobinsonconsulting.com
Very truly yours,
John Robinson,Principal
John Robinson Consulting, Inc.
1055 E.Colorado Blvd,STE 500,Pasadena,CA 91106 TEL(626)375-9389 www.johnrobinsonconsulting.com