19-0610_LEGEND WELL & PUMP SERVICE, INC_Staff Memo 6/10/2019
Project Initiation Memo
TO: Benjamin Siegel, City Manager
FROM: Steve May, Public Works and Utilities Director�t'f' '
Prepared by: Noreen Swiontek, Senior Management Analyst 4
SUBJECT: On-Call Well & Pump Maintenance & Repair Agreements
Description: The Utilities Department issued a formal RFQ for On-Call Well and Pump
Maintenance and Repair Services in August 2018. Three vendors
responded, and staff found all firms to have acceptable qualifications and
comparable pricing.All three vendors were awarded contracts for amounts
up to,$45,000 each,which was within the City Manager's approval authority
under Municipal Code provisions, Section 3-4.304(c)(1). Funds allocated for
the Legend Pump&Well Service Inc. contract have been exhausted.A new
contract for the same amount is recommended on the basis of the original
bid/SOQ.
The work to be performed under the new contract will be distinct and
different than the work previously completed by Legend, and is therefore
eligible for inclusion in a new contract under the City Manager's approval
authority of$45,000.
Location: CIP 17807 Wells Rehabilitation, San Juan Capistrano
Project Cost: $45,000
Funding Source: 50-94599-67101-17807-006
Proposals: Competitive Proposals were received from the following
Proposals: Legend Pump & Well Service Inc.; General Pump Company;
Layne Christensen Company.
The use of on-call maintenance contacts for multiple vendors gives staff the
flexibility to select the right crews and equipment based upon availability of
the contractor to respond. This limits the amount of time that water wells are
non-operational,thereby minimizing long term impacts to the public or other
costs to the City.
Staff Analysis & Recommendation: Legend Pump &Well Service Inc. was the low bidder, and
has done a good job for the City on similar projects in the past. Accordingly, staff recommends that
the City Manager approve another On-Call Agreement with Legend Pump&Well Service Inc. in the
amount not to exceed $45,000.