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Resolution Number 19-06-04-08RESOLUTION NO. 19-06-04-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO AMENDING RESOLUTION 18-06-11-07, THE CITY'S CLASSIFICATION AND COMPENSATION PLANS WHEREAS, the City Council of the City of San Juan Capistrano is authorized and directed under the City's Personnel Rules and Regulations to adopt and amend a Personnel Classification and Compensation Plan in order to administer the City's Personnel Management System; and, WHEREAS, the City desires to amend the Personnel Classification and Compensation Plans in order to implement revised salary schedules to include the new classification of Engineering and Planning Technician (Exhibit A contains a copy of the proposed job description) and add the existing classifications of Maintenance Mechanic, Public Works Construction Inspector, Public Works Specialist II, and Water and Sewer Construction Inspector, as outlined in Exhibit B; and, WHEREAS, the City desires to reclassify a Management Analyst (City Manager's Department) to Senior Management Analyst; and, WHEREAS, the City's Personnel Rules and Regulations provide that adoption or amendment of the City's Personnel Classification and Compensation Plans shall be made by resolution of the City Council. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby amend Resolution No. 18-06-11-07, the City's Personnel and Classification and Compensation Plans of the Classified Employees Association, as set forth in Exhibit B; delete one Engineering Technician position (1 FTE), create the job classification of and approve the job description for Engineering and Planning Technician, and authorize one position (1 FTE) at Grade 42; and delete one Management Analyst position (1 FTE) and add one Senior Management Analyst position (1 FTE) in the City Manager's Department. PASSED, APPROVED AND ADOPTED this 4th day of June, 2019. IAN L. MARYOTT, MAYOR 6/4/2019 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. COUNTY OF SAN JUAN CAPISTRANO) I, Maria Morris, appointed City Clerk of the City of San Juan Capistrano, do hereby certify that the foregoing Resolution No. 19-06-04-08 was duly adopted by the City Council of the City of San Juan Capistrano at a Regular meeting thereof, held the 41h day of June 2019, by the following vote: AYJES: COUNCIL MEMBERS: Reeve, Farias, Bourne and Mayor Maryott NOES: II 6OUNCIL MEMBERS: None ABSENT: OUNCIL MEMBERS: Taylor MARIA MORRIS, CI LERK 2 6/4/2019 June 2019 CITY OF SAN JUAN CAPISTRANO ENGINEERING & PLANNING TECHNICIAN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifkations are not Intended to reflect all duties performed within the Job. DEFINITION To perform a wide variety of technical duties involved in receiving, processing and reviewing building, planning, public works, and other assigned City permit applications; to assist and provide information to the public in person by telephone and email, regarding departmental policies and procedures; to conduct plan checks; issue permits; perform a variety of tasks relative to assigned area of responsibility; and to provide assistance to professional engineering, planning and other City departments. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from a Director or management staff member. ESSENTIAL FUNCTION STATEMENTS: Essential responsibilities and duties may include, but are not limited to, the following. Essential Functions: 1. Provides assistance to the public at the front counter, via telephone and email; responds to inquiries and provides information on permit processes, policies, and procedures; issues permit applications and explains legal requirements pertaining to applications. 2. Responds to requests and inquiries from developers, contractors, engineers, utility companies and the general public; provides general information regarding engineering projects and studies. 3. Conducts research and performs records retrieval; identifies City utility locations; locates utilities on record maps and provides flood zone designations. 4. Receives and reviews completed applications; monitors documentation for accuracy, completeness and compliance with applicable codes, ordinances and regulations; advises applicants regarding necessary corrections required. 5. Conducts plan checks and ensures compliance with applicable codes, ordinances and regulations; recommends minor modifications. 6. Routes plans to appropriate staff; labels and logs information accordingly; creates plan files and tracks and monitors plan status; notifies contractors, owners, engineers and developers regarding plan status. 7. Calculates and estimates fees for permits; collects fees and issues receipts for various applications, registrations and licenses; inputs related data into the appropriate software application. 8. Processes permits for tree removal, signs, temporary use, and/or special activities. 9. Collects and compiles technical data and prepares related narratives and statistical reports. 10. Prepares and maintains records and files on plans and permits; assists the general public with retrieval, copying and archiving of records; purges final permit files. 11. Posts and tracks public notices; prepares staff reports related to non -developer deposit applications including zone variances and sign permits. EXHIBIT A 12. Coordinates project work with other City departments, outside agencies and/or utility companies; Fill 13. Utilizes specialized software to prepare a variety of City maps including property information, street, site and location maps; processes and maintains parcel and tract maps. 14. Performs a variety of general clerical functions in support of assigned office operations including answering incoming calls, maintaining records, researching land and easement information, and preparing departmental reports. 15. Performs related duties and responsibilities as required. QUALIFICATIONS Knowledge of: • Principles and practices of urban planning. • Basic civil engineering principles and practices. • Methods and techniques of effective customer service. • Permit applications and related documentation. • Processes for reviewing plans, issuing permits, and conducting plan check. • General office practices, procedures and equipment. • Standard computer software applications. • Principles and procedures of record keeping. • English usage, spelling, grammar and punctuation. • Pertinent Federal, State and local laws, codes and regulations. Skill in: • Processing building, planning, zoning, and other assigned City permits. • Responding to inquiries and providing customer service to the public. • Explaining City policies and procedures related to the permit process. • Conducting plan checks and monitoring for regulatory compliance. • Calculating, collecting, and recording fees received. • Processing and coordinating small projects. • Maintaining accurate records and preparing a variety of reports. • Operating office equipment and utilizing standard computer software applications. • Understanding and following oral and written instructions. • Communicating clearly and concisely, both orally and in writing. • Establishing and maintaining effective working relationships with those contacted in the course of work. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of technical experience involving engineering and/or urban planning; and two years of administrative support experience involving public contact and customer service. Training: Equivalent to the completion of twelfth grade supplemented by college level course work in engineering, urban planning or a related field. EXHIBIT A WORKING CONDITIONS Environmental Conditions: Office environment; extensive public contact. Physical Conditions: Essential functions require maintaining physical condition necessary for sitting or standing for prolonged periods of time at a desk and public counter; extensive use of computer keyboards; and visual acuity for reading permit applications, maps, and drawings. EXHIBIT A EXHIBIT B CITY OF SAN JUAN CAPISTRANO Effective Date: June 4, 2019 Compensation Plan Classified Employee Association Monthly Salary Schedule Class Title Grade Step 1 Step 2 Step3 Step 4 Step 5 Utilities Operator Trainee 11 2,322 2,438 2,560 2,688 2,822 Receptionist 12 2,381 2,500 2,624 2,758 2,894 Office Assistant 25 3,280 3,446 3,618 3,797 3,988 Accounting Clerk 33 3,996 4,197 4,407 4,628 4,858 Public Works Specialist 1 33 3,996 4,197 4,407 4,628 4,858 Accounting Specialist 35 4,199 4,409 4,630 4,861 5,104 Customer Service Representative 35 4,199 4,409 4,630 4,861 5,104 Utilities Operator 1 35 4,199 4,409 4,630 4,861 5,104 Public Works Specialist 11 35 4,199 4,409 4,630 4,861 5,104 Administrative Specialist 36 4,304 4,520 41745 4,983 5,232 Field Customer Service Representative 37 4,412 4,632 4,864 5,108 5,363 Senior Accounting Specialist 39 4,636 4,867 5,111 5,366 5,634 Utilities Operator II 39 4,636 4,867 5,111 5,366 5,634 Senior Public Works Specialist 40 4,751 4,989 5,239 5,501 5,776 Utilities Operator 11 (GWRP) 41 4,871 5,113 5,369 5,639 5,920 Administrative Coordinator 42 4,992 5,242 5,504 5,779 6,068 Deputy City Clerk 42 4,992 5,242 5,504 5,779 6,068 Engineering Technician 42 4,992 5,242 5,504 5,779 6,068 Engineering & Planning Technician 42 4,992 5,242 5,504 5,779 6,068 Human Resources Assistant 42 4,992 5,242 5,504 5,779 6,068 Planning Technician 42 4,992 5,242 5,504 5,779 6,068 Records Coordinator 42 4,992 5,242 5,504 5,779 6,068 Community Services Coordinator 43 5,116 5,373 5,642 5,923 6,219 Executive Assistant 44 5,245 5,507 5,782 6,071 6,374 GIS Specialist 44 5,245 5,507 5,782 6,071 6,374 Maintenance Mechanic 44 5,245 5,507 5,782 6,071 6,374 Permit Technician 44 5,245 5,507 5,782 6,071 6,374 M X 2 00 00 co c� N O h 0) EXHIBIT B Class Title Grade Step 1 Step 2 Step3 Step 4 Step 5 Utilities Operator III 45 5,375 5,645 5,927 6,223 6,534 Engineering Assistant 46 5,511 5,785 6,074 6,379 6,697 Senior Permit Technician 46 5,511 5,785 6,074 6,379 6,697 Public Works Supervisor 47 5,649 5,930 6,227 6,538 6,866 Senior Citizens Program Coordinator 47 5,649 5,930 6,227 6,538 6,866 Utilities Operator III (GWRP) 47 5,649 5,930 6,227 6,538 6,866 Accountant 48 51790 6,079 6,382 6,701 7,037 Assistant Planner 48 5,790 6,079 6,382 6,701 7,037 Customer Service Supervisor 48 5,790 6,079 6,382 6,701 7,037 Housing Coordinator/Assistant Planner 48 5,790 6,079 6,382 6,701 7,037 Senior Executive Assistant 48 5,790 6,079 6,382 6,701 7,037 Building and Grading Inspector 49 5,933 6,230 6,542 6,869 7,212 Code Enforcement Officer 49 5,933 6,230 6,542 6,869 7,212 Public Works Construction Inspector 49 5,933 6,230 6,542 6,869 7,212 Water Conservation Coordinator 49 5,933 6,230 6,542 6,869 7,212 Associate Planner 52 6,390 6,711 7,045 7,397 7,767 Housing Supervisor/Associate Planner 52 6,390 6,711 7,045 7,397 7,767 Water Construction Inspector 52 6,390 6,711 7,045 7,397 7,767 Utility Programs Supervisor 53 6,550 6,878 7,222 7,583 7,961 Assistant Engineer 54 6,714 7,049 7,401 7,772 8,160 Water and Sewer Construction Inspector 54 6,714 7,049 7,401 7,772 8,160 Utilities Superintendent 57 7,229 7,591 7,972 8,369 8,788 Associate Engineer 58 7,410 7,781 8,170 8,578 9,008 Associate Civil Engineer 60 7,781 8,170 8,578 9,008 9,458 Chief Plant Operator 61 7,980 8,379 8,798 9,239 9,700 -__j X 2 00 00 ami co c� 0 rn EXHIBIT B CITY OF SAN JUAN CAPISTRANO Effective Date: July 1, 2019 Compensation Plan Classified Employee Association Monthly Salary Schedule Class Title Grade Step 1 Step 2 Step3 Step 4 Step 5 Utilities Operator Trainee 11 2,391 2,511 2,637 2,768 2,907 Receptionist 12 2,452 2,575 21703 2,841 2,981 Office Assistant 25 3,379 3,549 3,726 3,911 4,108 Accounting Clerk 33 4,116 4,323 4,540 4,767 5,004 Public Works Specialist 1 33 4,116 4,323 4,540 4,767 5,004 Accounting Specialist 35 4,325 4,542 4,769 5,007 5,257 Customer Service Representative 35 4,325 4,542 4,769 5,007 5,257 Public Works Specialist II 35 4,325 4,542 4,769 5,007 5,257 Utilities Operator 1 35 4,325 4,542 4,769 5,007 5,257 Administrative Specialist 36 4,434 4,655 4,887 5,132 5,389 Field Customer Service Representative 37 4,544 4,771 5,010 5,261 5,524 Senior Accounting Specialist 39 4,775 5,013 5,265 5,527 5,804 Utilities Operator II 39 4,775 5,013 5,265 5,527 5,804 Senior Public Works Specialist 40 4,894 5,138 5,396 5,666 5,950 Utilities Operator ll Ground Water Treatment Plant 41 5,017 5,267 5,530 5,808 6,098 Administrative Coordinator 42 5,142 5,399 5,669 5,953 6,250 Deputy City Clerk 42 5,142 5,399 5,669 5,953 6,250 Engineering Technician 42 5,142 5,399 5,669 5,953 6,250 Engineering & Planning Technician 42 5,142 5,399 5,669 5,953 6,250 Human Resources Assistant 42 5,142 5,399 5,669 5,953 6,250 Planning Technician 42 5,142 5,399 5,669 5,953 6,250 Records Coordinator 42 5,142 5,399 5,669 5,953 6,250 Community Services Coordinator 43 5,270 5,535 5,811 6,101 6,406 Executive Assistant 44 5,402 5,672 5,956 6,253 6,565 GIS Specialist 44 5,402 5,672 5,956 6,253 6,565 Maintenance Mechanic 44 5,402 5,672 5,956 6,253 6,565 Permit Technician 44 5,402 5,672 5,956 6,253 6,565 M X ao M .p o rn EXHIBIT B Class Title Grade Step 1 Step 2 Step3 Step 4 Step 5 Utilities Operator III 45 5,537 5,814 6,105 6,410 6,730 Engineering Assistant 46 5,676 5,959 6,256 6,570 6,898 Senior Permit Technician 46 5,676 5,959 6,256 6,570 6,898 Public Works Supervisor 47 5,818 6,108 6,414 6,734 7,072 Senior Citizens Program Coordinator 47 5,818 6,108 6,414 6,734 7,072 Utilities Operator III - Treatment Plant 47 5,818 6,108 6,414 6,734 7,072 Accountant 48 5,963 6,262 6,574 6,902 7,248 Assistant Planner 48 5,963 6,262 6,574 6,902 7,248 Customer Service Supervisor 48 5,963 6,262 6,574 6,902 7,248 Housing Coordinator/Assistant Planner 48 5,963 6,262 6,574 6,902 7,248 Senior Executive Assistant 48 5,963 6,262 6,574 6,902 7,248 Building and Grading Inspector 49 6,111 6,417 6,739 7,075 7,429 Code Enforcement Officer 49 6,111 6,417 6,739 7,075 7,429 Public Works Construction Inspector 49 6,111 6,417 6,739 7,075 7,429 Water Conservation Coordinator 49 6,111 6,417 6,739 7,075 7,429 Associate Planner 52 6,582 6,912 7,256 7,619 8,000 Housing Supervisor/Associate Planner 52 6,582 6,912 7,256 7,619 8,000 Water Construction Inspector 52 6,582 6,912 7,256 7,619 8,000 Utility Programs Supervisor 53 6,747 7,084 7,438 7,810 8,200 Assistant Engineer 54 6,915 7,261 7,623 8,006 8,405 Water and Sewer Construction Inspector 54 6,915 7,261 7,623 8,006 8,405 Utilities Superintendent 57 7,446 7,819 8,211 8,621 9,052 Associate Engineer 58 7,633 8,014 8,415 8,836 9,278 Associate Civil Engineer 60 8,014 8,415 8,836 9,278 9,742 Chief Plant Operator 61 8,220 8,631 9,061 9,516 9,991 _-j X ao ao rn v, rn _ L C -- EXHIBIT B CITY OF SAN JUAN CAPISTRANO Effective Date: July 1, 2020 Compensation Plan Classified Employee Association Monthly Salary Schedule Class Title Grade Step 1 Step 2 Step3 Step 4 Step 5 Utilities Operator Trainee 11 2,475 2,599 2,729 2,865 3,009 Receptionist 12 2,538 2,665 2,798 2,940 3,085 Office Assistant 25 3,497 3,673 3,857 4,048 4,252 Accounting Clerk 33 4,260 4,475 4,699 4,933 5,179 Public Works Specialist 1 33 4,260 4,475 4,699 4,933 5,179 Accounting Specialist 35 4,477 4,701 4,936 5,182 5,441 Customer Service Representative 35 4,477 4,701 4,936 5,182 5,441 Utilities Operator 1 35 4,477 4,701 4,936 5,182 5,441 Public Works Specialist II 35 4,477 4,701 4,936 5,182 5,441 Administrative Specialist 36 4,589 4,818 5,058 5,312 5,577 Field Customer Service Representative 37 4,703 4,938 5,186 5,446 5,717 Senior Accounting Specialist 39 4,942 5,189 5,449 5,721 6,007 Utilities Operator II 39 4,942 5,189 5,449 5,721 6,007 Senior Public Works Specialist 40 5,065 5,318 5,585 5,864 6,158 Utilities Operator II Ground Water Treatment Plant 41 5,192 5,451 5,724 6,011 6,311 Administrative Coordinator 42 5,322 5,588 5,867 6,161 6,469 Deputy City Clerk 42 5,322 5,588 5,867 6,161 6,469 Engineering Technician 42 5,322 5,588 5,867 6,161 6,469 Engineering & Planning Technician 42 5,322 5,588 5,867 6,161 6,469 Human Resources Assistant 42 5,322 5,588 5,867 6,161 6,469 Planning Technician 42 5,322 5,588 5,867 6,161 6,469 Records Coordinator 42 5,322 5,588 5,867 6,161 6,469 Community Services Coordinator 43 5,454 5,728 6,014 6,314 6,630 Executive Assistant 44 5,591 5,871 6,164 6,472 6,795 GIS Specialist 44 5,591 5,871 6,164 6,472 6,795 Maintenance Mechanic 44 5,591 5,871 6,164 6,472 6,795 Permit Technician 44 5,591 5,871 6,164 6,472 6,795 EXHIBIT B Class Title Grade Step 1 Step 2 Step3 Step 4 Step 5 Utilities Operator III 45 5,730 6,018 6,319 6,634 6,966 Engineering Assistant 46 5,875 6,168 6,475 6,800 7,140 Senior Permit Technician 46 5,875 6,168 6,475 6,800 7,140 Public Works Supervisor 47 6,022 6,322 6,638 6,970 7,319 Senior Citizens Program Coordinator 47 6,022 6,322 6,638 6,970 7,319 Utilities Operator III - Treatment Plant 47 6,022 6,322 6,638 6,970 7,319 Accountant 48 6,172 6,481 61804 7,144 7,502 Assistant Planner 48 6,172 6,481 6,804 7,144 7,502 Customer Service Supervisor 48 6,172 6,481 6,804 7,144 7,502 Housing Coordinator/Assistant Planner 48 6,172 6,481 6,804 7,144 7,502 Senior Executive Assistant 48 6,172 6,481 6,804 7,144 7,502 Building and Grading Inspector 49 6,325 6,642 6,974 7,322 7,689 Code Enforcement Officer 49 6,325 6,642 6,974 7,322 7,689 Public Works Construction Inspector 49 6,325 6,642 6,974 7,322 7,689 Water Conservation Coordinator 49 6,325 6,642 6,974 7,322 7,689 Associate Planner 52 6,812 7,154 7,510 7,886 8,280 Housing Supervisor/Associate Planner 52 6,812 7,154 7,510 7,886 8,280 Water Construction Inspector 52 6,812 7,154 7,510 7,886 8,280 Utility Programs Supervisor 53 6,983 7,332 7,699 8,084 8,487 Assistant Engineer 54 7,157 7,515 7,890 8,286 8,699 Water and Sewer Construction Inspector 54 7,157 7,515 7,890 82286 8,699 Utilities Superintendent 57 7,707 8,093 8,498 8,922 9,369 Associate Engineer 58 7,900 8,294 8,710 9,145 9,603 Associate Civil Engineer 60 8,294 8,710 9,145 9,603 10,083 Chief Plant Operator 61 8,508 8,933 9,379 9,849 10,341