PC Minutes-2019-04-09A. ORGANIZATION:
1. CALL TO ORDER:
MINUTES
April 9, 2019
PLANNING COMMISSION
REGULAR MEETING
The Assistant Development Services Director called the meeting to order at 6:30 p.m .
2. ROLL CALL:
Commissioners Present: Stan Braden
Lisa Fenning
Howard Hart
Harrison Taylor
Tami Wilhelm
Staff Present: Joel Rojas, Development Services Director
Sergio Klotz, Assistant Development Services Director
Paul Garcia, Associate Planner
Elizabeth Hull, Deputy City Attorney
3. PLEDGE OF ALLEGIANCE :
Assistant Development Services Director led the Pledge of Allegiance.
B. NEW BUSINESS:
1. Reorganization of the Planning Commission: Selection of Chairman, Vice
Chairman, and Appointments of two (2) Commissioners to serve on the
Design Review Committee (Project Manager: Sergio Klotz).
Planning Commission made the following selections and appointments for the
upcoming 2019-2020 period.
Selection of Chair.
Adoption Motion
Commissioner Taylor made a motion, seconded by Commissioner Braden, to
select Commissioner Hart as Chair. Commissioner Fenning made a motion
seconded by Commissioner Taylor, to select Commissioner Wilhelm as Chair.
The motion to select Commissioner Hart as Chair passed by a 3-2 vote.
PC Action Minutes 2 April 9, 2019
AYES: Chair Hart, Commissioners Taylor and Wilhelm.
NOES: Commissioners Braden and Fenning.
ABSTAIN: None.
Selection of Vice-Chair.
Adoption Motion
Commissioner Fenning made a motion, seconded by Commissioner Taylor, to
Select Commissioner Wilhelm as Vice-Chair. The motion passed by 5-0 vote.
AYES: Chair Hart, Commissioners Braden, Fenning, Taylor and
Wilhelm.
NOES: None.
ABSTAIN: None.
Appointment of a regular member to the Design Review Committee.
Adoption Motion
Commissioner Taylor made a motion, seconded by Chair Hart, to select
Commissioner Braden as a regular member to the Design Review Committee.
The motion passed by a 5-0 vote.
AYES: Chair Hart, Commissioners Braden, Fenning, Taylor and
Wilhelm.
NOES: None.
ABSTAIN: None.
Appointment of an alternate member to the Design Review Committee.
Commissioner Wilhelm made a motion, seconded by Commissioner Fenning,
to appoint Commissioner Taylor as the alternate member to the Design
Review Committee. The motion passed by a 5-0 vote.
AYES : Chair Hart, Commissioners Braden, Fenning, Taylor and
Wilhelm.
NOES: None.
ABSTAIN: None.
PC Action Minutes 3 April 9, 2019
2. Assign Three Planning Commissioners to Review the Video of the March 12,
2019 Planning Commission Meeting and Approve the Draft March 12, 2019
Meeting Minutes.
Adoption of Motion
Chair Hart made a motion, seconded by Commissioner Wilhelm, to assign
Commissioner Braden, Commissioner Fenning and Commissioner Wilhelm to
review the draft March 12, 2019, meeting minutes. The motion passed by a 5-0
vote
AYES: Chair Hart, Commissioners Braden, Fenning, Taylor and
Wilhelm.
NOES: None.
ABSTAIN: None.
C. ORAL COMMUNICATION: Mr. Sarni Chahla, City resident; Ms. Clara Chahla, City
resident; Mr. Tony Rios, City Resident; Mr. Clint Worthington, City resident; and Mr.
Mark Speros, City resident.
Persons wishing to address the Governing Body on city business that is not
listed on the agenda may do so at this time. Persons wishing to address the
Commission on any item that is listed on the Agenda should submit a Request
to Speak form to the Secretary. Forms are available at the entrance to the
Council Chamber. The Chair Person will call forward speakers during
consideration of each item.
Please limit all comments to 3 minutes.
D. CONSENT CALENDAR:
None.
E. UNFINISHED BUSINESS:
None
F. PUBLIC HEARINGS:
1. Consideration of Architectural Control (AC) 18-036, Grading Plan
Modification (GPM) 19-003, Sign Permit (SP) 19-005, and Tree Removal
Permit (TRP) 19-016;
St. Margaret's Episcopal School
PC Action Minutes 4 April 9. 2019
A request for review of development plans (architectural, landscaping, grading,
and signage) related to the construction of a 3,840 square foot maintenance
building with an adjacent outdoor storage area, a new entry gate flanked by
two 6'-high monument signs, a 1 O'-high guard booth, and minor exterior
changes to an existing preschool building located at 31641 La Novia Avenue
(APN 666-272-09). The project also includes site grading with installation of
interior-facing retaining walls and on-site improvements to the existing
landscaping and parking lot area. (Applicant: Mike McAndrew, Bastien &
Associates).
Paul Garcia made the staff presentation and responded to questions.
David Bush, applicant, responded to Commissioners' questions.
Chair Hart opened the Public Hearing and no members of the public provided
comments. Chair Hart closed the Public Hearing.
Adoption of Resolutions
PC RESOLUTION NO. 19-04-09-01 ARCHITECTURAL CONTROL (AC) 18-
036, GRADING PLAN MODIFICATION (GPM) 19-003, SIGN PERMIT (SP)
19-005, AND TREE REMOVAL PERMIT (TRP) 19-016 A RESOLUTION OF
THE PLANNING COMMISSION OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA CONFIRMING ISSUANCE OF A CATEGORICAL EXEMPTION
AND APPROVING A REQUEST FOR AN ARCHITECTURAL CONTROL,
GRADING PLAN MODIFICATION, SIGN PERMIT, AND TREE REMOVAL
PERMIT RELATED TO THE CONSTRUCTION OF A 3,840 SQUARE FOOT
MAINTENANCE BUILDING WITH AN ADJACENT OUTDOOR STORAGE
AREA, A NEW ENTRY GATE FLANKED BY TWO 6'-HIGH MONUMENT
SIGNS, A 45 SQUARE FOOT GUARD BOOTH, MINOR EXTERIOR
CHANGES TO AN EXISTING PRESCHOOL BUILDING, RELATED SITE
GRADING, ON-SITE IMPROVEMENTS TO EXISTING LANDSCAPING AND
THE PARKING LOT AREA FOR PROPERTY LOCATED AT 31641 LA NOVIA
AVENUE (ASSESSOR PARCEL NUMBER 666-272-09) (APPLICANT: MIKE
MCANDREW, BASTIEN & ASSOCIATES).
Commissioner Wilhelm made a motion, seconded by Commissioner Fenning,
to adopt the resolution approving Architectural Control (AC) 18-036, Grading
Plan Modification (GPM) 19-003, Sign Permit (SP) 19-005 and Tree Removal
Permit (TRP) 19-016, as conditioned. The motion passed by a 5-0 vote.
AYES: Chair Hart, Commissioners Braden, Fenning, Taylor and
Wilhelm.
NOES: None.
ABSTAIN: None.
PC Action Minutes 5 April 9, 2019
G. INFORMATION ITEM:
None.
H. COMMISSION/STAFF DISCUSSION
Director Rojas reported on the City Council actions taken at the City Council's April 2,
2019 related to the Planning Commission .
I. ADJOURNMENT:
At 7:33 p.m., there being no further business, Chair Hart adjourned to Tuesday, April
23, 2019, at 6:30 p.m. in the Council Chambers.
Approved on May 14, 2019.
Sergio Klotz, Assistant Development Services Director
Planning Commission Secretary