1998-0505_MD CONSTRUCTION GROUP_D5_Agenda Report ,
AGENDA ITEM May 5, 1998
TO: George Scarborough, City Manager
FROM: William M. Huber, Director of Engineering & Building
SUBJECT: Consideration of Approval of Plans and Specifications and Authorization to Receive
Bids - City Bridge Repairs (CIP No. 117)
RECOMMENDATION
By motion, approve the plans and specifications and authorize Staff to receive bids for City Bridge
Repairs.
SITUATION
A. Summary and Recommendation
Plans and specifications have been prepared to repair four City bridges over Trabuco Creek
at Rancho Viejo Road and Del Obispo Street and over San Juan Creek at Camino Capistrano
and La Novia Avenue. Staff is requesting approval and authorization to receive bids. A copy
of the plans and specifications are available for review in the City Clerk's Office, a copy has
been placed in the City Council office.
B. Background
The Department of Transportation(Caltrans) inspects City bridges as an on-going program.
Four bridges within the City have been identified as needing repairs. Much of the work is
proposed for nighttime hours in order to minimize or avoid, where possible, adverse traffic
impacts that may occur because of heavy daytime traffic as proposed in City Council Policy
No. 505.
The work and work hours are proposed as follows:
1. Trabuco Creek, Rancho Viejo Road Bridge
i) Repair Spalled Deck Concrete
ii) Repair Approach Joint Seals
iii) Repair Spalled Concrete Railing
Daytime construction is recommended here. Half width closures can be implemented
without significant traffic impacts. The closest residence is 150' away on Imperial
Drive.
FOR CITY COUNCIL AGE 1 C'
AGENDA ITEM
•
May 5,1.998
Page 2
2. Trabuco Creek, Del Obispo Street Bridge
i) Repair Longitudinal Deck Joint
ii) Repair Spalled Deck Concrete
Nighttime construction is recommended at this location. City Council Policy No. 505
requires nighttime construction on Del Obispo Street from Ortega Highway to Paseo
Adelanto. This work is closer to residences than the policy requires. Some
construction noise is anticipated for about four nights. The closest residence is 100'
away on Via Tonado.
3. San Juan Creek, La Novia Avenue Bridge
i) ' Repair Approach Joint Seals
ii) Repair Tube Railing
Nighttime construction is recommended at this location. Some construction noise is
anticipated for about two nights. The closest residence is 400' away on the corner of
Calle Arroyo.
4. San Juan Creek, Camino Capistrano Bridge
i) Repair Median Joint Seal
City Council Policy No. 505 requires nighttime construction at this location and this
is considered appropriate.
Additionally, on the first three bridges (i.e., excluding Camino Capistrano Bridge), a
penetrating deck sealer is desireable. This is an important item of work, however, it is likely
to be a high cost and, as such,bids are structured for this to be an additive alternate. The seal
will prevent water penetration of the concrete bridge deck, which would cause deterioration
of the structural reinforcement. This deterioration would incur an even'higher repair cost at
a later date.
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
N/A
s '
AGENDA ITEM .
May 5, 1998
Page3
FINANCIAL CONSIDERATIONS
$55,000 is budgeted in Account No. 12-65300-4710-117 for FY 1997-1998. Additional funding of
$120,000 will be recommended for 1998-1999. The.engineer's estimate for base bid construction is
$44,500. The engineer's estimate for crack sealing is an.additional $108,200.
NOTIFICATION
Residents within 300 feet of these projects, 10 on Via Tonada and 6 on Imperial Drive, have been
notified of the Agenda Item.
• Webb Community Management, Inc.
ALTERNATE ACTIONS
1. By Motion, approve the plans and specifications and authorize Staff to receive bids.
2. Do not approve the plans and specifications.
3. Request additional information from Staff
RECOMMENDATION
By motion, approve the plans and specifications and authorize Staff to receive bids for City Bridge
Repairs.
•
Resp tfully Submitted, Pre ared by e ?
William M. Huber, P.E. Brian Perry, P.E.
Director, Engineering &Building Project Manager
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MAILING LIST - CITY BRIDGE REPAIRS
Webb Community Management, Inc. . Resident
Attn: Marlene Danielson, CMCA 32021 Via Tonada
960 Calle Amanecer San Juan Capistrano, CA 92675
San Clemente, CA 92673
Resident Resident
32002 Via Tonada 29932 Imperial Drive
San Juan Capistrano, CA 92675 San Juan Capistrano, CA 92675
Resident Resident
32012 Via Tonada 29942 Imperial Drive
San Juan Capistrano, CA 92675 San Juan Capistrano, CA 92675
Resident Resident
32022 Via Tonada 29952 Imperial Drive
San Juan Capistrano, CA 92675 San Juan Capistrano, CA 92675
Resident Resident
32032 Via Tonada 29972 Imperial Drive
San Juan Capistrano, CA 92675 San Juan Capistrano, CA 92675
Resident - Resident
32042 Via Tonada 29971 Imperial Drive
San Juan Capistrano, CA 92675 San Juan Capistrano, CA 92675
Resident Resident
32052 Via Tonada 29992 Imperial Drive
San Juan Capistrano, CA 92675 San Juan Capistrano, CA 92675
Resident
32062 Via Tonada
San Juan Capistrano, CA 92675
Resident
32001 Via Tonada
San Juan Capistrano, CA 92675
Resident
32011 Via Tonada
San Juan Capistrano, CA 92675
5///75
05
y
The City Manager advised that the City's vending ordinance is the result of a Settlement
Agreement reached following a lawsuit against the City by the vendors and is in fact a Court
Order which must be upheld as it stands. Any modifications would have to be approved by
a judge. Staff was directed to meet with Mr. Hayek to discuss his situation.
CONS 6 T CALENDAR
It was move by Council Member Greiner,and seconded by Council Member Swerdlin,that the staff
recommendat ins be accepted for the following items listed on the Consent Calendar. The motion
carried by the fo owing vote:
AYE • Council Members Greiner, Hart, Swerdlin and Mayor Jones
NOES: None
ABSENT: ouncil Member Campbell
1. MOTION TO READ ORD' ANCES BY TITLE ONLY
The Reading of all Ordinances b title only was approved.
2. APPROVAL OF CITY COUNCI MINUTES - REGULAR MEETING OF
APRIL 7, 1998
The Minutes of the Regular Meeting of Apn , 1998 were approved as submitted, with
Council Member Greiner abstaining due to his ab -nce from the meeting.
3. RECEIVE AND FILE WARRANTS OF APRIL 23, 19' : (300.30)
The List of Demands dated April 23, 1998 in the total amount • $626,670.80 was ordered
received and filed.
4. REPORT OF INVESTMENTS-QUARTER ENDING MARCH 31, 19' : (350.30)
The Report of Investments for the Quarter ending March 31, 1998 from the Ci Treasurer
was ordered received and filed.
5. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO
RECEIVE BIDS - CITY BRIDGE REPAIR(CIP 117)(600.30)
As set forth in the Report dated May 5, 1998 from the Director of Engineering and Building,
the plans and specifications to repair four City bridges over Trabuco Creek at Rancho Viejo
City Council Minutes -3- 5/5/98
' 1
}
Road and Del Obispo Street and over San Juan Creek at Camino Capistrano and La Novia
Avenue were approved and Staff was authorized to receive bids.
6. APPROVAL OF LICENSE AGREEMENT FOR USE OF PUBLIC PROPERTY
LOCATED ON CITY'S SOUTH OPEN SPACE (S.J.D. PARTNERS,
LTD/PACIFIC POINT)(600.30)
A. set forth in the Report dated May 5, 1998 from the Public Works Director, the License
Ag -ement with SJD Partners Ltd. to allow access of the City's south open space for the
corn. etion of grading and drainage improvements for Tentative Tract 14196(Pacific Point)
was ap oved.
7. RATIFIC• ION OF AUTHORIZATION FOR EMERGENCY REPAIRS--
CAMINO k • 'ISTRANO 24-INCH WATERLINE (DOTY BROTHERS
EQUIPMENT OMPANY) (1050.40)
As set forth in the 'eport dated May 5, 1998 from the Public Works Director, staffs
authorization for Doty :ros. Equipment Company to install emergency temporary pipeline
around the section of t•e Camino Capistrano Transmission Main damaged- by earth
movement caused by erosio .in Oso Creek from February storms,in the amount of$30,000,
was ratified.
8. APPROVAL OF ASSUMPTION F MOBILE HOME GRANT AGREEMENT
(MACBETH) (430.80)
As set forth in the Report dated May 5, 199: from the Planning Director,the assumption of
the Mobile Home Grant Agreer.:ent by Eleano acbeth allowing her to continue repayment
obligations as under the original grant agreemen ade to her mother, Ms. Hickman for the
remainder of the 2-year grant period, or six month was approved..
9. APPROVAL OF RESOLUTION ACCEPTING EASE ENTS FROM PRIVATE
PROPERTY OWNERS AND THE COMMUNITY REDE LOPMENT AGENCY
FOR THE DOWNTOWN LIGHTING PROJECT(670.50)
As set forth in the Report dated May 5, 1998 from the Director of :ineering and Building,
the following resolution accepting 50 easements from private pro erty owners and the
Community Redevelopment Agency for the Downtown Lighting Proj- t was adopted:
RESOLUTION NO.98-5-5-1,ACCEPTING EASEMENTS-DO OWN
LIGHTING PROJECT - A RESOLUTION OF THE CITY COUNC OF
THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA ACCEPT G
EASEMENTS FOR DOWNTOWN LIGHTING PROJECT
City Council Minutes -4- 5/5/9;