1999-0105_MD CONSTRUCTION GROUP_D5_Agenda Report AGENDA ITEM January 5, 1999
TO: George Scarborough, City Manager
FROM: William M. Huber, Director of Engineering&Building
SUBJECT: Consideration of Resolution, Notice of Completion and Final Report - City Bridge
Repairs (MD Construction Group) (CIP No. 117)
RECOMMENDATION
By Resolution, determine that the work for the Capital Improvement Project, City Bridge Repairs,
has been completed and declare the work to be accepted; direct the City Clerk to forward a Notice
of Completion to the Orange County Recorder for recording and authorize Staff to release the
retention in the amount of$6,074.92, 35 days after the recordation of the Notice of Completion.
SITUATION
A. Summary and Recommendation
The City Bridge Repairs contract has been completed to the satisfaction of the City Engineer
and is ready for acceptance and recordation of a Notice of Completion with the County
Recorder.
B. Background
The City of San Juan Capistrano has the responsibility of inspection for maintenance
purposes, as well as the maintenance work itself for bridge structures under its jurisdiction.
The Department of Transportation(Caltrans) inspects City Bridges on behalf of the City as
an on-going program, in accordance with the National Bridge Inspection Standards. Four
bridges within the City were identified as needing repairs.
1. Trabuco Creek, Rancho Viejo Road Bridge
2. Trabuco Creek, Del Obispo Street Bridge
3. San Juan Creek, La Novia Avenue Bridge
4. San Juan Creek, Camino Capistrano Bridge.
Much of the work was performed during nighttime hours to minimize or avoid, where
possible, adverse traffic impacts that may occur because of heavy daytime traffic as required
by City Council Policy No. 505.
On the first three bridges (i.e., excluding Camino Capistrano Bridge), a penetrating deck
sealer was provided. The seal will prevent water penetration of the concrete bridge deck,
which would cause deterioration of the structural reinforcement. This deterioration would
result in an even higher repair cost at a later date. Other work performed was as follows:
FOR CITY COUNCIL AGEN / 5
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AGENDA ITEM
January 5, 1999
Page 2
1. Trabuco Creek. Rancho Viejo Road Bridge
i) Repair Spalled Deck Concrete
ii) Repair Approach Joint Seals
iii) Repair Spalled Concrete Railing
2. Trabuco Creek, Del Obispo Street Bridge
i) Repair Longitudinal Deck Joint
ii) Repair Spalled Deck Concrete
Although deck seal work was specified to be performed at night, some daylight drying time
was necessary. To mitigate construction impacts on traffic, City Staff amended the
construction schedule as bid from weekday nightsto weekend nights. This required
additional labor and additional rental charges for sandblasting equipment. The cost of this
is included in Contract Change Order No. 1 at$3,336.63.
During the asphalt repair at the eastern abutment at Del Obispo Street Bridge,the contractor
discovered a void behind the bridge end diaphragm at westbound lane No. 2. The end
diaphragm at this bridge consists of a continuous beam intermittently supported on concrete
foundations at bridge girders. The soil behind the end diaphragm was apparently washed
out, thereby creating a void (approximately 18" wide x 4' long x 4' deep). As a result, the
asphalt road pavement was spanning approximately 18"between the bridge paving notch and
the soil on the other side of the void. This condition was the reason for the constant
pavement settlement at this location.
As the work was being done during the night, and the bridge had to be opened to traffic the
next morning,the contractor was instructed to fill the void with asphalt concrete. This repair
is temporary and Staff is reviewing a permanent repair solution. The cost of the temporary
repair is included in Contract Change Order No. 1 at$3,800.00, for a total Contract Change
Order of$7,136.63.
3. San Juan Creek, La Novia Avenue Bridge
i) Repair Approach Joint Seals
ii) Repair Tube Railing
4. San Juan Creek, Camino Capistrano Bridge
i) Repair Median Joint Seal.
COMMISSIONBOARD REVIEW, RECOMMENDATIONS
N/A
AGENDA ITEM
January 5, 1999
Page 3
FINANCIAL CONSIDERATIONS
$175,000 was provided in Account No. 12-65300-4710-117. Construction was awarded to MD
Construction in the amount of$113,170 and was completed for $121,498.38, which includes the
$7,136.63 of Contract Change Order No. 1 and $1,191.75 of minor increases over estimated
quantities. Inspection services for the project were provided by the City's Design Consultant, AKM
Consulting Engineers, at $20,334.00, and by City Staff.
NOTIFICATION
MD Construction
ALTERNATE ACTIONS
1. Accept the improvements.
2. Do not accept the improvements.
3. Refer to Staff for additional information.
RECOMMENDATION
By Resolution, determine that the work for the Capital Improvement Project, City Bridge Repairs,
has been completed and declare the work to be accepted; direct the City Clerk to forward a Notice
of Completion to the Orange County Recorder for recording and authorize Staff to release the
retention in the amount of$6,074.92, 35 days after the recordation of the Notice of Completion.
Respectfully submitted, Pre ared by:
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William M. Huber, P.E. Brian Perry, P.E.
Director, Engineering and Building Project Manager
WMH/BP:ssg
attachments: 1. Location Map
2. Resolution
3. Notice of Completion
a:\agendas\12-15brg.bp
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�•' : ATTACHMENT 1
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RESOLUTION NO. 9J-1-5-1
COMPLETION OF CITY BRIDGE REPAIRS (MD CONSTRUCTION GROUP)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS
TO PLANS AND SPECIFICATIONS FOR THE CITY BRIDGE REPAIRS (MD
CONSTRUCTION GROUP)
WHEREAS, on the 21st day of July, 1998,the City of San Juan Capistrano entered
into a contract with MD Construction Group, P. O. Box 1, Corona Del Mar, California 92625, for
City Bridge Repairs; and,
WHEREAS, the Director of Engineering and Building has evaluated the final
quantities and cost figures and recommends approval.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of San
Juan Capistrano as follows:
SECTION 1. That the work required to be performed by said Contractor has been
completed.
SECTION 2. That the total cost of said work is in the amount of$121,498.38.
SECTION 3. That the work is hereby accepted and approved.
SECTIOi-, 4. khat the City Clerk is directed to forthwith forward a "Notice of
Completion" to the County Recorder of the County of Orange for recording.
PASSED, APPROVED, AND ADOPTED this 5th day of
January , 1999.
JO GREINER, MAYO'
ATTEST:
CITY CLERK
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STATE OF CALIFORNIA ) .
COUNTY OF ORANGE ) ss
CITY OF SAN JUAN CAPISTRANO
I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California,
DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No.
98-1-5-1 adopted by the City Council of the City of San Juan Capistrano,California,
at a regular meeting thereof held on the 5th day of January , 1999, by the
following vote:
AYES: Council Members Jones, Swerdlin, Hart, Campbell
and Mayor Greiner
NOES: None
ABSTAIN: None
ABSENT: None
(SEAL)
CHERYL JOjNS- , CITY CLERK
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2. APPROVAL OF CITY COUNCIL MINUTES
a. The Minutes of the Regular Meeting of December 1, 1998, were approved as
s . itted.
b. The Minu ; of the Adjourned Regular Meeting of December 7, 1998,were approved
as submitted.
3. RECEIVE AND FILE I, • ' ' • TS OF DECEMBER 3, 1998 AND
DECEMBER 17, 1998 (300.30)
The List of Demands dated December 3, '98,in the total amount of$951,606.09 and dated
December 17, 1998, in the total amount of 014,957.80 were ordered received and filed.
4. RECEIVE AND FILE STATUS REPORT 6 . NEW DEVELOPMENT
APPLICATIONS (440.10)
The Report dated December 1, 1998, from the Planning Direct• advising that two new
development applications had been received since the last report,was . dered received and
filed.
5: ADOPTION OF RESOLUTION, NOTICE OF COMPLETION AND FINAL
REPORT-CITY BRIDGE REPAIRS (MD CONSTRUCTION GROUP)(CIP NO.
117) (60030) f
As set forth in the Report dated January 5, 1999, from the Director of Engineering and
Building,the following Resolution was adopted declaring work for the City Bridge repairs
to be complete at a total cost of$121,498.38:
RESOLUTION NO. 99-1-5-1, COMPLETION OF CITY BRIDGE
REPAIRS (MD CONSTRUCTION GROUP) - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO
PLANS AND SPECIFICATIONS FOR THE CITY BRIDGE REPAIRS(MD
CONSTRUCTION GROUP)
The Resolution accepted the work as complete in the amount of$121,498.38 and directed
the City Clerk to forward a Notice of Completion to the County Recorder. Staff was
authorized to release the retention in the amount of$6,074.92 thirty-five (35) days after
recording the Notice of Completion.
6. AWARD OF CO - '•• - ! 'ROVIDE ENGINEERING OVERSIGHT
CAMINO CAPISTRANO IMPROVE _ - PROPOSED WESELOH
DEALERSHIP (RBF AND ASSOCIATES CIP NO. 113 I ' '.
As set forth in the Report dated January 5, 1999, from the Director of Engine ' and
Building,the Agreement for Engineering Oversight for Camino Capistrano Improvements
City Council Minutes -3- 1/5/99