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1999-0105_MD CONSTRUCTION GROUP_D5_Agenda Report AGENDA ITEM January 5, 1999 TO: George Scarborough, City Manager FROM: William M. Huber, Director of Engineering&Building SUBJECT: Consideration of Resolution, Notice of Completion and Final Report - City Bridge Repairs (MD Construction Group) (CIP No. 117) RECOMMENDATION By Resolution, determine that the work for the Capital Improvement Project, City Bridge Repairs, has been completed and declare the work to be accepted; direct the City Clerk to forward a Notice of Completion to the Orange County Recorder for recording and authorize Staff to release the retention in the amount of$6,074.92, 35 days after the recordation of the Notice of Completion. SITUATION A. Summary and Recommendation The City Bridge Repairs contract has been completed to the satisfaction of the City Engineer and is ready for acceptance and recordation of a Notice of Completion with the County Recorder. B. Background The City of San Juan Capistrano has the responsibility of inspection for maintenance purposes, as well as the maintenance work itself for bridge structures under its jurisdiction. The Department of Transportation(Caltrans) inspects City Bridges on behalf of the City as an on-going program, in accordance with the National Bridge Inspection Standards. Four bridges within the City were identified as needing repairs. 1. Trabuco Creek, Rancho Viejo Road Bridge 2. Trabuco Creek, Del Obispo Street Bridge 3. San Juan Creek, La Novia Avenue Bridge 4. San Juan Creek, Camino Capistrano Bridge. Much of the work was performed during nighttime hours to minimize or avoid, where possible, adverse traffic impacts that may occur because of heavy daytime traffic as required by City Council Policy No. 505. On the first three bridges (i.e., excluding Camino Capistrano Bridge), a penetrating deck sealer was provided. The seal will prevent water penetration of the concrete bridge deck, which would cause deterioration of the structural reinforcement. This deterioration would result in an even higher repair cost at a later date. Other work performed was as follows: FOR CITY COUNCIL AGEN / 5 • AGENDA ITEM January 5, 1999 Page 2 1. Trabuco Creek. Rancho Viejo Road Bridge i) Repair Spalled Deck Concrete ii) Repair Approach Joint Seals iii) Repair Spalled Concrete Railing 2. Trabuco Creek, Del Obispo Street Bridge i) Repair Longitudinal Deck Joint ii) Repair Spalled Deck Concrete Although deck seal work was specified to be performed at night, some daylight drying time was necessary. To mitigate construction impacts on traffic, City Staff amended the construction schedule as bid from weekday nightsto weekend nights. This required additional labor and additional rental charges for sandblasting equipment. The cost of this is included in Contract Change Order No. 1 at$3,336.63. During the asphalt repair at the eastern abutment at Del Obispo Street Bridge,the contractor discovered a void behind the bridge end diaphragm at westbound lane No. 2. The end diaphragm at this bridge consists of a continuous beam intermittently supported on concrete foundations at bridge girders. The soil behind the end diaphragm was apparently washed out, thereby creating a void (approximately 18" wide x 4' long x 4' deep). As a result, the asphalt road pavement was spanning approximately 18"between the bridge paving notch and the soil on the other side of the void. This condition was the reason for the constant pavement settlement at this location. As the work was being done during the night, and the bridge had to be opened to traffic the next morning,the contractor was instructed to fill the void with asphalt concrete. This repair is temporary and Staff is reviewing a permanent repair solution. The cost of the temporary repair is included in Contract Change Order No. 1 at$3,800.00, for a total Contract Change Order of$7,136.63. 3. San Juan Creek, La Novia Avenue Bridge i) Repair Approach Joint Seals ii) Repair Tube Railing 4. San Juan Creek, Camino Capistrano Bridge i) Repair Median Joint Seal. COMMISSIONBOARD REVIEW, RECOMMENDATIONS N/A AGENDA ITEM January 5, 1999 Page 3 FINANCIAL CONSIDERATIONS $175,000 was provided in Account No. 12-65300-4710-117. Construction was awarded to MD Construction in the amount of$113,170 and was completed for $121,498.38, which includes the $7,136.63 of Contract Change Order No. 1 and $1,191.75 of minor increases over estimated quantities. Inspection services for the project were provided by the City's Design Consultant, AKM Consulting Engineers, at $20,334.00, and by City Staff. NOTIFICATION MD Construction ALTERNATE ACTIONS 1. Accept the improvements. 2. Do not accept the improvements. 3. Refer to Staff for additional information. RECOMMENDATION By Resolution, determine that the work for the Capital Improvement Project, City Bridge Repairs, has been completed and declare the work to be accepted; direct the City Clerk to forward a Notice of Completion to the Orange County Recorder for recording and authorize Staff to release the retention in the amount of$6,074.92, 35 days after the recordation of the Notice of Completion. Respectfully submitted, Pre ared by: �� c,e4),_, ,4/4,, William M. Huber, P.E. Brian Perry, P.E. Director, Engineering and Building Project Manager WMH/BP:ssg attachments: 1. Location Map 2. Resolution 3. Notice of Completion a:\agendas\12-15brg.bp • • , ��'�,. X55 ii:i}`%$:4i?ii:.. s.Gdh'v:�i:i.'';:>.v. ?ii' +.•':i'�:':•:^}:i:j;ii::!:iiiii}ji>:i}iii,?iii:tti�?ilii%iiY.''. .• •L,{:�'1}!}i'.+i::iii':Ln `?:.';'?:::ji$:•{;`::i>:}i::}:{i::ivii:ii:;}:i;4 ....:::.. 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' •4 :V%,11 italiv /i !4& DEL AVION —I� • PROJECT LOCATIONS (AN � tiIlIS " ••� , •• //** .�. •::::• :1 .: . 4 ,.„„„„. . 11 •/Zi . ', • .................... ......„..„,,..„:. . • • ....::,„.„:„:„....„::::::„„..„,.,...„.:... ..„....,......... .. . ,...,...::„...: • . .,......„...„:„.. ,` ...::,::, ,:v. ,..,::::::............. •..,.:.,..„,..:.:...: . ......,:::.„..„,:::.:.. / t. ..::::,......,.. I � � 8,,,5 •moi',. .. no scale. .. .:.::. �•' : ATTACHMENT 1 1.. . • RESOLUTION NO. 9J-1-5-1 COMPLETION OF CITY BRIDGE REPAIRS (MD CONSTRUCTION GROUP) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE CITY BRIDGE REPAIRS (MD CONSTRUCTION GROUP) WHEREAS, on the 21st day of July, 1998,the City of San Juan Capistrano entered into a contract with MD Construction Group, P. O. Box 1, Corona Del Mar, California 92625, for City Bridge Repairs; and, WHEREAS, the Director of Engineering and Building has evaluated the final quantities and cost figures and recommends approval. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of San Juan Capistrano as follows: SECTION 1. That the work required to be performed by said Contractor has been completed. SECTION 2. That the total cost of said work is in the amount of$121,498.38. SECTION 3. That the work is hereby accepted and approved. SECTIOi-, 4. khat the City Clerk is directed to forthwith forward a "Notice of Completion" to the County Recorder of the County of Orange for recording. PASSED, APPROVED, AND ADOPTED this 5th day of January , 1999. JO GREINER, MAYO' ATTEST: CITY CLERK -1- STATE OF CALIFORNIA ) . COUNTY OF ORANGE ) ss CITY OF SAN JUAN CAPISTRANO I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 98-1-5-1 adopted by the City Council of the City of San Juan Capistrano,California, at a regular meeting thereof held on the 5th day of January , 1999, by the following vote: AYES: Council Members Jones, Swerdlin, Hart, Campbell and Mayor Greiner NOES: None ABSTAIN: None ABSENT: None (SEAL) CHERYL JOjNS- , CITY CLERK • -2- l \ / • 2. APPROVAL OF CITY COUNCIL MINUTES a. The Minutes of the Regular Meeting of December 1, 1998, were approved as s . itted. b. The Minu ; of the Adjourned Regular Meeting of December 7, 1998,were approved as submitted. 3. RECEIVE AND FILE I, • ' ' • TS OF DECEMBER 3, 1998 AND DECEMBER 17, 1998 (300.30) The List of Demands dated December 3, '98,in the total amount of$951,606.09 and dated December 17, 1998, in the total amount of 014,957.80 were ordered received and filed. 4. RECEIVE AND FILE STATUS REPORT 6 . NEW DEVELOPMENT APPLICATIONS (440.10) The Report dated December 1, 1998, from the Planning Direct• advising that two new development applications had been received since the last report,was . dered received and filed. 5: ADOPTION OF RESOLUTION, NOTICE OF COMPLETION AND FINAL REPORT-CITY BRIDGE REPAIRS (MD CONSTRUCTION GROUP)(CIP NO. 117) (60030) f As set forth in the Report dated January 5, 1999, from the Director of Engineering and Building,the following Resolution was adopted declaring work for the City Bridge repairs to be complete at a total cost of$121,498.38: RESOLUTION NO. 99-1-5-1, COMPLETION OF CITY BRIDGE REPAIRS (MD CONSTRUCTION GROUP) - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE CITY BRIDGE REPAIRS(MD CONSTRUCTION GROUP) The Resolution accepted the work as complete in the amount of$121,498.38 and directed the City Clerk to forward a Notice of Completion to the County Recorder. Staff was authorized to release the retention in the amount of$6,074.92 thirty-five (35) days after recording the Notice of Completion. 6. AWARD OF CO - '•• - ! 'ROVIDE ENGINEERING OVERSIGHT CAMINO CAPISTRANO IMPROVE _ - PROPOSED WESELOH DEALERSHIP (RBF AND ASSOCIATES CIP NO. 113 I ' '. As set forth in the Report dated January 5, 1999, from the Director of Engine ' and Building,the Agreement for Engineering Oversight for Camino Capistrano Improvements City Council Minutes -3- 1/5/99