1996-0806_PARSANS CONSTRUCTION COMPANY_D5_Agenda Report 1
AGENDA ITEM August 6, 2996
TO: George Scarborough, City Manager
FROM: William M. Huber, Director of Engineering & Building
SUBJECT: Approval of Plans and Specifications and Authorize the City Manager to Award
the Construction Contract for Freeway Soundwalls.
RECOMMENDATION
It is recommended that the City Council, by motion:
1. Approve the plans and specifications for the soundwalls on the I-5 freeway adjacent to San
Juan Elementary School and Casitas Capistrano and authorize advertisement for bid; and,
2. Authorize the City Manager to act as approving authority for the purpose of awarding the
construction contract.
SITUATION
A. Summary and Recommendation
The City has entered into Agreement with the California Corridor Contractors (CCC) to
utilize CCC funds to construct soundwalls on private property rather than on corridor right-
of-way. The Agreement states that the City will award a contract by September 15, 1996.
B. Background
The southbound portion of the San Joaquin Hills Transportation Corridor is expected to be
complete in Summer, 1996. As a condition of construction, San Joaquin Hills Transportation
Corridor Mitigation Measure 5-1 requires that noise impacts be reduced to an acceptable
level,wherever possible for residences located along the proposed Corridor. In response to
the required noise mitigation, CCC ordered the preparation of a Noise Impact Assessment
Report,which was completed in February, 1994. The report recommended construction of
soundwalls along the Corridor through San Juan Capistrano.
In the case of two soundwalls (one near the Buchheim property at the Junipero Serra
interchange and the other at San Juan Elementary School near the Ortega Highway
interchange), a plan for the City to build the walls on private property has been approved.
Originally, the two walls were proposed to be located at the edge of the freeway. Through
negotiations with the CCC, the walls will be relocated onto private property.
The City approved an Agreement for Escrow and Construction of Soundwall on Private
Property on April 2, 1996, and approved an Amendment to the Agreement on July 16, 1996.
The Agreement requires the City to award a construction contract by September 15, 1996.
FOR CITY COUNCIL AGEf' . 35
r , `
AGENDA ITEM
August 6, 1996
Page 2
The plans and specifications for the walls are complete and ready to advertise for bids; a copy
of which have been forwarded to the Council Office for information. The public is also able
to review the plans and specifications in the set on file in the City Clerk's office. However,
due to the Agreement to award a construction contract for the soundwalls by September 15,
1996, there may not be adequate time after the bid opening to bring the construction
agreement to the City Council for award. Therefore, Staff is proposing that the City Council
authorize the City Manager to award the contract and bring the matter to City Council for
ratification as soon as possible thereafter.
COMMISSIONBOARD REVIEW, RECOMMENDATIONS
Not applicable.
FINANCIAL CONSIDERATIONS
The 1996-1997 approved Capital Improvement Program identified $220,000 for this project:
$155,000 from TCA and $65,000 from Systems Development. The City's share is to be reimbursed
by TCA from future toll revenue.
NOTIFICATION
San Joaquin Hills Transportation Corridor Agency
California Corridor Constructors
Orange County Transportation Authority
ALTERNATE ACTIONS
1. By motion, approve the plans and specifications for the soundwalls on the I-5 freeway
adjacent to San Juan Elementary School and Casitas Capistrano and authorize advertisement
for bid.
2. Do not approve the recommendation and follow the normal award process.
3. Do not approve plans and specifications and terminate the project.
3. Refer to Staff for additional information.
.
AGENDA ITEM
August 6, 1996
Page 3
RECOMMENDATION
It is recommended that the City Council, by motion:
1. Approve the plans and specifications for the soundwalls on the I-5 freeway adjacent to San
Juan Elementary School and Casitas Capistrano and authorize advertisement for bid; and,
2. Authorize the City Manager to act as approving authority for the purpose of awarding the
construction contract.
Respectfully submitted, Prepared by,
a
William M. Huber, P.E. 4.Les Evans
Director of Engineering & Building Project Engineer
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AYES: Council Members Campbell, Jones, Nash, Swerdlin, and Mayor Hart
NOES: None
ABSENT: None
1. APPROVAL OF CITY COUNCIL MINUTES - REGULAR MEETING OF JULY 2. 1996
The Minutes of the Regular Meeting of July 2, 1996, were approved as submitted. Council
Member Nash abstained due to her absence at the July 2 meeting.
2. RECEIVE AND FILE WARRANTS OF JULY 17. 1996 (300.30)
The List of Demands dated July 17, 1996, in the total amount of$777,484.24 was received
and filed.
3. RECEIVE AND FILE CASH BALANCES BY FUND FOR JUNE 1996 (330.50)
The City Treasurer's Report of Cash Fund Balances for the month of June 1996 in the total
amount of$147,218.37 was received and filed.
4. CITY TREASURER'S REPORT OF INVESTMENTS AS OF JUNE 30. 1996 (350.30)
The City Treasurer's Report of Investments as of June 30, 1996, in the total amount of
$11,795,109.30 was received and filed.
5. APPROVAL OF PLANS. SPECIFICATIONS. AND AUTHORIZATION TO
AWARD CONTRACT - CONSTRUCTION OF FREEWAY SOUNDWALLS
(600.30)
As set forth in the Report dated August 6, 1996, from the Director of Engineering and
Building, the plans and specifications were approved for the construction of soundwalls along
Interstate 5 freeway on private property at San Juan Elementary School and Casitas
Capistrano. Staff was authorized to call for bids. The City had entered into a contract with
the California Corridor Constructors for funding of the soundwall construction on private
property, with a condition that the construction contract be awarded by September 15, 1996.
Due to that time constraint, the City Manager was authorized to award the contract, subject
to ratification by the City Council as soon as possible thereafter.
6. RESOLUTION SETTING THE OPEN SPACE GENERAL OBLIGATION BOND
PROPERTY TAX RATE FOR FISCAL YEAR 1996-97 (390.80)
As set forth in the Report dated August 6, 1996, from the Director of Administrative
Services, the following Resolution was adopted setting the tax rate of$0.0771 per$100 of
assessed valuation for Open Space General Obligation Bond Property:
City Council Minutes -2- 8/6/96