1995-0307_CREATIVE LIGHTING INC_D4_Agenda ReportAGENDA ITEM March 7, 1995
TO: George Scarborough, City Manager
FROM: William M. Huber, Director of Engineering & Building
SUBJECT: Resolution, Notice of Completion and Final Report - Basketball Court Lights at
Old Serra High School, CIP 454 (Creative Lighting, Inc.)
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Adopt a Resolution, determining that the work for the Basketball Court lights at Old Serra High
School project has been completed, declaring the work to be accepted and directing the City
Clerk to forward a Notice of Completion to the County Recorder for recordation. Authorize
Staff to release the 10 percent retention in the amount of $ 2,715.40 thirty-five (35) days after the
recordation of the Notice of Completion.
This project consisted of the construction and installation of eight light fixtures "shoebox"
style, 1000 -watt metal halide, mounted on six poles about 24 feet high each, around the
perimeter of the two side-by-side basketball courts.
The construction of the project has been completed to the satisfaction of the City Engineer
and is ready for acceptance by the City Council and recordation of a Notice of Completion
with the County Recorder.
On September 6, 1994, the City Council approved the combined plans and specifications
for the capital improvement project and authorized Staff to receive bids. On October 19,
1994, bids were opened and the low responsible bidder was determined to be Creative
Lighting, Inc. at $26,790. On November 15, 1994, Council awarded the project to
Creative Lighting, Inc.
All work was performed according to plans and specifications to the satisfaction of the
City Engineer.
FOR CITY COUNCIL AGENt. : �Z7 4
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AGENDA ITEM
March 7, 1995
Page 2
On May 10, 1994, the Planning Commission recommended the City Council to approve the
lighting system conceptual plan. On June 21, 1994, the City Council approved such conceptual
plan by Resolution No. 94-6-21-7, based on its consistency with the City General Plan's design
policies and provisions of Title 9.
An amount of $43,000 from Park funds has been budgeted in Account No. 12-65300-4704-454
this fiscal year for the subject project. Additional effort and time were put on trenching for
conduit placement due to hard rocks/concrete area encountered at the bottom landing of the
Library stairs at an additional cost of $614.00, and Liquidated Damages of $ 250.00 for one day
delay were applied. The net result amounted to only an additional $ 364.00 for extra work. The
total construction cost paid to Creative Lighting, Inc. was $ 27,154.00.
The final costs were as follows:
IMM 114
AM
Budgeted Amount
$43,000.00
Design Cost
$3,800.00
Construction Cost
$27,154.00
Engineering Administration -
Inspection and Overhead
$2,300.00
Total Cost
$33,254.00
NOTIFICATION
The public was previously notified, in accordance with the adopted City Council Policy, prior to
the City Council approval of the conceptual plan at their May 10, 1994 meeting.
0 •►
1. Accept the improvements.
2. Do not accept the improvements.
3. Refer to Staff for additional information.
AGENDAITEM
March 7, 1995
Page 3
Ummiumple • •
Adopt a Resolution, determining that the work for the Basketball Court lights at Old Serra High
School project has been completed, declaring the work to be accepted and directing the City
Clerk to forward a Notice of Completion to the County Recorder for recordation. Authorize
Staff to release the 10 percent retention in the amount of $ 2,715.40 thirty-five (35) days after the
recordation of the Notice of Completion.
Respectfully submitted,
William M. Huber, P.E.
/V WMH/SS:ssg
attachments: Location Map
Resolution
Notice of Completion
a:\3-7bskt.sam
Prepared by:
Shoucair
Senior Engineer
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EXISTING
BASKETBALL COURTS
RESOLUTION NO. 95-3-7-1
COMPLETION OF BASKETBALL COURT LIGHTS AT
OLD SERRA HIGH SCHOOL (CREATIVE I HTIN INC.)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE
COMPLETED AS TO PLANS AND SPECIFICATIONS FOR
CONSTRUCTION OF BASKETBALL COURT LIGHTS AT THE OLD
SERRA HIGH SCHOOL (CREATIVE LIGHTING, INC.)
WHEREAS, on the 15th day of November, 1994, the City of San Juan Capistrano
entered into a contract with Creative Lighting, Inc., 1235 Red Gum Street, Anaheim, California
92806, for construction of basketball court lights at the Old Serra High School on Camino
Capistrano, north of Acjachema Street; and,
WHEREAS, the Director of Engineering and Building has evaluated the final
quantities and cost figures and recommends approval.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San
Juan Capistrano as follows:
SECTION 1. That the work required to be performed by said Contractor has been
completed.
SECTION 2. That the total cost of said work is in the amount of $27,154.00.
SECTION 3. That the work is hereby accepted and approved.
SECTION 4. That the City Clerk is directed to forthwith forward a "Notice of
Completion" to the County Recorder of the County of Orange for recording.
PASSED, APPROVED, AND ADOPTED this 7th day of
March 1995.
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CAROL ASH, MAYOR
ATTEST:
CITY— C�LER
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF SAN JUAN CAPISTRANO )
I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California,
DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No.
95-3-7-1 adopted by the City Council of the City of San Juan Capistrano, California,
at a regular meeting thereof held on the 7th day of March 1995, by the
following vote:
AYES: Council Members Jones, Hart, Campbell, Swerdlin and
Mayor Nash
NOES: None
ABSTAIN: None
ABSENT: None
(SEAL)
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CHERYL JO O , CITY CLERK
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