1994-1115_CREATIVE LIGHTING INC_D6_Agenda Report0 0
AGENDA ITEM November 15, 1994
TO: George Scarborough, City Manager
FROM: William M. Huber, Director of Engineering & Building
SUBJECT: Award of Contract for the Basketball Court Lights at Old Serra High School, Clip
#454 (Creative Lighting Inc.)
RECOMMENDATION
By motion, award the contract for the basketball court lights at Old Serra High School to the low
responsible bidder, Creative Lighting Inc. in the amount of $26,790 and reject all other bids.
Authorize the Mayor and City Clerk to execute the document on behalf of the City.
SITUATION
A. Summary and Recommendation
Bids were opened on October 19, 1994, for the basketball court lights at the Old Serra High
School. The project will illuminate the existing two side-by-side basketball courts situated
below the library at the corner of Camino Capistrano and Acjachema Street. The bids are
valid until December 3, 1994, a period of 45 days from the opening date. Creative Lighting
Inc. was the low bidder at $26,790. Staff is recommending award of contract to the low
responsible bidder, Creative Lighting Inc.
B. Background
The following bids were received:
Creative Lighting Inc.
$26,790
Laubach Electric Co.
27,260
Minco Construction Co.
29,890
Brewster Electric Co.
31,220
D & J Electrical Contractors
37,909
Triple E Electrical Contractors
48,000
Creative Lighting Inc. did not list subcontractors because they have their own trenchers,
bobcat, auger and cranes. (Please see Exhibit "A".)
Creative Lighting Inc. did not have the bid document notorized; however, when asked about
this matter, they responded that it was a clerical oversight and subsequently provided the
notarization. The City Attorney was informed of this matter and authorized acceptance of
the late notarization.
FOR CITY COUNCIL AGEN"� IO�
0 0
AGENDA ITEM -2- November 15, 1994
This project proposes the install eight light fixtures "shoebox" style, 1000 -watt metal halide,
mounted on six steel poles about 24 feet high each. This illumination will ensure afterschool
activities for junior and senior high school-age youth.
COMMISSIONBOARD REVIEW AND RECOMMENDATIONS
The City Council has previously approved the conceptual plan by Resolution No. 94-6-21-7, based
on its consistency with the City General Plan's design policies and provisions of Title 9.
FINANCIAL CONSIDERATIONS
An amount of $43,000 has been budgeted in Account No. 12-65300-4704-454 this fiscal year for the
subject project which is sufficient to cover all costs associated with the construction, administration
and inspection of this project. Parks and Recreation Funds for this project are forthcoming and, until
such time as they are available, funds will be borrowed from the Sewer Fund.
PUBLIC NOTIFICATION
The public was previously notified in accordance with the adopted City Council policy.
ALTERNATE ACTIONS
1. Award the contract for the basketball court lights at Old Serra High School to the low
responsible bidder, Creative Lighting Inc.
2. Do not award the contract.
3. Refer to staff for additional information.
RECOMMENDATION
By motion, award the contract for the basketball court lights at Old Serra High School to the low
responsible bidder, Creative Lighting, Inc., in the amount of $26,790 and reject all other bids.
Authorize the Mayor and City Clerk to execute the document on behalf of the City.
Respectfully submitted, l/�
M.Hube/r/</ - _
Director of Engineering & Building
*1 V;NM:SS:ch
Attachments: 1. Contract
2. Exhibit "A"
3. Vicinity Map
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air
:ct Manager
Lighting Inc.
1235 Red Gum Street • Anaheim, CA 92806 • (714) 632-7610' FAX (714) 632-0146
City of San Juan Capristrano
Attn: Sam FAX # 714-493-1053
10/28/94
Per our conversation of this date the following are
answers to your questions.
Green lights
w`.v •m,rz
Ally
1. Sub -Contractors: We will not use any ... We have our own
trenchers, bobcat, auger and cranes.
2. the panel is a GE Series A panel board Nema 3R.
3. We did not list the Archaeologist because we did not
consider him to be a sub -contractor. We have choosen to use
Philip deBarros of Santa Ana.
thanks
Lynda Sturm for
Creative Lighting, inc.
"The Lighting Specialists"
PLANNING 0 INSTALLATION • MAINTENANCE of ENERGY SAVING H.I.D. LIGHTING
0
Ll
TWO EXISTING
BASKETBALL COURTS
A
Is
VICINITY MAP