1995-0802_CALIF, STATE OF_Transmittal to Dept of Transportation �r
I MEMBERS OF THE CITY COUNCIL
COLLENE CAMPBELL
O V
WATT HART
IS r mrowum GILJONES
uuu"xu 1961 CAROLYN NASH
- 1776 DAVID SWEROLIN
• CfTY MANAGER
August 2, 1995 GEORGE SCARBOROUGH
Department of Transportation
Attn: Ric Morales, Div. of Rail
1801 30th St., East Bldg.
P.O. Box 942874
Sacramento, CA 94274-0001
Re: City of San Juan Capistrano Multi Modal Parking and Railroad Platform Projects
Dear Mr. Morales:
This letter constitutes a request by the City of San Juan Capistrano to revise the project scope and
funding for the Multi Modal Parking Contract 75V434 and to reallocate surplus funds from this
project to Platform projects in the City where funding contract 75TO03 exists.
Multi Modal parking Contract 75V434
1. Project DescriFtion
The revised project proposes to acquire additional property(Lot 11, Tract 50), and to expand
the existing parking lot from 75 spaces to approximately 108.
2. Scope of Work
This is shown as Part 1 of Proposed Exhibit "A" in Resolution 95-7-18-1, which is enclosed.
3. Project Financial Plan
This is shown as Part 1 of Proposed Exhibit "E" in Resolution 95-7-18-1.
4. Pro6ect Development Schedule
An extended completion date of June 30, 1998 is requested. The schedule is shown as Page
1 of Proposed Exhibit "D" in Resolution 95-7-18-1.
5. Environmental Clearance
The project Mitigated Negative Declaration is enclosed.
32400 PASEO ADELANTO. SAN JUAN CAPISTRANO. CALIFORNIA 92675 0 (714) 4931171
Ric Morales (Dept. of Transportation)
August 2, 1995
Page 2
6. Hazardous Waste Clearance
The Environmental Site Assessment Report and Resolution 95-2-7-1 are enclosed.
7. Right-of-Way Acquisition Purchase Evaluation
The report approved by Caltrans District 12 is enclosed.
San Juan Railroad Platform Contract 75T003
1. Proiect Description
Eleven projects are proposed as follows:
i) Benches
The picnic tables and benches currently on the South Platform were purchased for use
in City parks and are only temporarily in use at the Platform.
The provision of permanent benches under the waiting canopies would be a beneficial
improvement for waiting passengers. It is proposed to purchase and install 5 benches
at approximately 1,000 each for a total cost of 5,000.
ii) Trash Cans
There is an obvious need for trash cans on a busy platform. Three trash cans are
proposed for a total cost of$1,000.
iii) Restroom Roof/Parking Structure
The potential exists for unauthorized access to the new restroom roof from the upper
part of the privately owned parking structure immediately behind the restrooms. The
need exists to provide some physical barrier to mitigate the potential liability with this
undesirable situation. A total budget for design and construction of $20,000 is
proposed. An agreement with the parking structure owner will be necessary.
iv) Drainage
The railroad right-of-way is several feet higher than the adjacent east side property
at the south end of the project. Platform draigage daylights here and the probability
and potential of flooding the private property exists. A City storm drain system exists
at the Del Obispo Street end of Los Rios Street. it is proposed to design and
construct a storm drain crossing under the tracks and down Los Rios Street to join
the existing system. The distance is approximately 750 feet and a combined budget
of$55,000 for design ($10,000) and construction($45,000) is proposed.
Ric Morales (Dept. of Transportation)
August 2, 1995
Page 3
v) South Platform Surface Drainage
With additional available funding, the potential also exists to provide a
continuous grated channel for surface drainage at the back of the south
platform. This would replace the existing individual inlets which are currently
available. A budget for design and construction of$15,000 is proposed.
vi) Miscellaneous Items
A variety of upgrades are requested for the restrooms and janitorial rooms as follows:
Restrooms/Janitor Room - I exterior water bib @ $500 = $500
3 interior water bibs @ $500 = $1,500
Clothes hooks and shelves @ $1,000 = $1.000
Total $3,000
vii) Parking Structure Steps/Closure
At the south end of the platform the parking structure floor is lower than and open
to the platform. It was observed during construction that passengers were climbing
up and through the parking structure opening to access the platform. The City
proposes to either provide adequate stairs to the platform from the structure or to
permanently close off the parking structure openings to eliminate this liability. A
budget of$15,000 for design and construction is proposed. An agreement with the
parking structure owner will be necessary.
viii) Public Telephone
It is proposed to provide a public telephone on the south platform at an estimated cost
of$7,000.
ix) Administration
Items i through viii are likely to require substantial City Staff time. It is proposed that
an allowance of$20,000 should be included.
X) South Platform Cost Increases
The City has incurred cost increases on the South Platform construction due to a
variety of changed conditions, particularly grading, and requests that $90,500 be
allocated to cover these items.
Ric Morales (Dept. of Transportation)
August 2, 1995
Page 4
xi) North Platform Design and Construction
The e:psting platform north of Verdugo Street is in need of upgrading and expansion
150 feet north to the end of the existing Amtrak ticket office. The existing portion
of the platform is severely cracked and the need exists to raise the platform to 8"
above rail and provide handicap access from the platform to the train. Although
Amtrak has been pursuing this design, the design is not complete due to lack of design
funding. The City believes that both design and additional construction funding is
necessary to complete this part of the platform program in San Juan Capistrano.
2. Scope of Work
This is shown as Part 2 of Proposed Exhibit "A" in Resolution 95-7-18-1.
3. Project Financial Plan
This is shown as Part 2 of Proposed Exhibit "E" in Resolution 95-7-I8-1 and is summarized
below:
Proposed Platform Funding Summary
Item i Benches $5,000
ii Trash Cans $1,000
iii Restroom Roof/Parking Structure $20,000
iv Drainage $55,000
v South Platform Surface Drainage $15,000
vi Miscellaneous Items $3,000
vii Parking Structure Steps/Closure $15,000
viii Public Telephone $7,000
ix Administration $20,000
X South Platform Cost Increases $90,500
xi North Platform Design $50,000
xii North Platform Construction 00
$366,500
Ric Morales (Dept. of Transportation)
August 2, 1995
Page 5
4. Project Development Schedule
An extended completion date of June 30, 1998 is requested. The schedule is shown as Page
2 of Proposed Exhibit "D" in Resolution 95-7-18-1.
If you need any additional information, please feel free to call me at (714) 443-6353.
ery Truly Your
Brian Perry
Senior Civil Engineer
BP:ssg
enclosures: 1. Resolution 95-7-18-1
2. Resolution 95-2-7-1
3. Multi Modal Parking Negative Declaration
.4. Right-of-Way Acquisition Purchase Evaluation, Lot 11, Tract 50
5. Environmental Site Assessment Report
cc: Cheryl Johnson (Letter Only)
brian\8-1 mult.let