1984-0525_CALIF DEPT OF PARKS & RECREATION_Transmittal from Dept of Parks & RecSTATE OF CALIFORNIA—THE RESOURCES AGENCY GEORGE DEUKMEJIAN, Governor
DEPARTMENT OF PARKS AND RECREATION
P.O. BOX 2390 1 0
SACRAMENTO 95811 May 25, 1984
(916) 322-9587 i�
Pamela Hallan Gibson, Administrative Aide �' z
City of San Juan Capistrano
32400 Paseo Adelanto — ,r
San Juan Capistrano, CA 92675
Dear Pam:
cc:,
Serra/Cook Parks, BE 30-814
Enclosed is a fully -executed project agreement for the above project.
All Bond Act Projects
You may request a 108 advance for the preparation of acquisition documents and/or
construction plans and specifications. Acquisition documents include an appraisal and
preliminary title report. Construction documents include one full set of plans and
specifications, a force account schedule if the work is in-house or volunteer, or a
complete bid package if the work is contracted. Such documents must be submitted to
this department for review. Up to 908 of the grant may be advanced after state approval
and when development is ready to start.
Roberti-Z'berg Projects
The Roberti-Z'berg Urban Open -Space and Recreation Program does not generally require
this Department's review of acquisition documents or plans and specifications. You may
request a 108 advance to prepare such documents and up to 908 of the grant may be
advanced when you are ready to start development.
All Projects
Payment Request Forms are enclosed. If you wish an advance, send four copies of the
payment request.
When the project is completed, send four copies of a payment request along with support
material shown on the enclosed list. After review of expenditures, the final payment
will be processed. An audit will be made for all 1974 Bond projects before the final
payment is processed. Other state grant projects may be audited following the final
payment. All project records must be retained three years after final payment. If
advance payments are made, and not immediately used, the applicant is held accountable
for the interest earned. Advanced funds should be placed in a separate interest-bearing
account to compute earned interest on the advance payments. Be sure the full amount of
the grant, including any required matching funds and interest earned, has been expended
before requesting final payment to insure payment of the full grant.
You should review the procedural guide for the appropriate program for accounting
procedures and allowable costs.
Contact me if you need information.
Sincerely,
156-e
bj=
Bob Dutra
Park and
Recreation Specialist
Enclosures
/Cs