06-0815_CALEX ENGINEERING COMPANY_D3_Agenda ReportAGENDA REPORT
TO: Dave Adams, City Manager 9C&
FROM: John W. Elwell, Interim Public Works Director
8/15/2006
D3
SUBJECT: Consideration of Notice of Completion for the Krum Reservoir Pipeline
Stabilization (Calex Engineering Company)(Krum Reservoir Site)(FEMA-
1585-DR)
RECOMMENDATION:
By motion,
1. Adopt a Resolution declaring the work complete for the Krum Reservoir Pipeline
Stabilization; and,
2. Direct the City Clerk to record the Notice of Completion; and,
3. Authorize staff to release the retention 35 days after recordation.
SITUATION:
In early June 2005, an ancient landslide, known as the Avenida Placida Landslide was
re -activated. The landslide is located west of the San Juan Hills Estates residential
development, just above Avenida Placida. According to the City's Geotechnical
Engineer, Lawson and Associates Geotechnical Consulting (LGC), the re -activation of
the landslide was due to the heavy rains experienced by Southern California during the
declared Federal Emergency Management Agency (FEMA) DR -1585 event. This event
occurred during the period of February 16 to 23, 2005.
Movement from the landslide impacted the stability of existing domestic water facilities
at the Krum Reservoir site. Staff proceeded under an emergency basis to prepare
engineering plans, solicit bids, and award a construction contract for the stabilization of
the domestic water facilities. On October 14, 2005, the City Manager, under delegated
authority from the City Council, executed a construction contract with Calex
Engineering Company (Calex) for a total of $1,884,000. RBF Consulting, Inc., the
project engineer, has declared the contract work to be complete (Attachment 1). Staff
has prepared the requisite Notice of Completion (Attachment 2) and Resolution
(Attachment 3) and recommends final acceptance of the contract.
The Avenida Placida Landslide also impacted an existing detention basin within the
San Juan Hills development. Debris from the landslide filled the detention basin and
Agenda Report •
Paae 2
• August 15, 2006
nearly spilled onto the public right-of-way. Removal of the debris and re -grading of the
impacted area was completed in January 2006.
The work associated with the Avenida Placida Landslide has been previously reviewed
in accordance with the California Environmental Quality Act (CEQA) of 1970. Staff
previously determined that the project constituted an "emergency project" under the
provisions of Section 15269 of the CEQA Guidelines, and issued a Notice of
Exemption.
Required permits from the U.S. Fish and Wildlife, California Department of Fish and
Game, Army Corps of Engineers, and Regional Water Quality Control Board were
obtained prior to the start of any construction work. As part of the permit provisions,
the City is required to restore up to 7 acres of native habitat. Staff is working with the
resource agencies mentioned above to finalize the restoration plans.
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
Not applicable.
FINANCIAL CONSIDERATIONS:
The original construction contract cost with Calex was $1,884,000. One change order
for $5,733.12 was issued by the City. This change order included the relocation of an
existing overflow drain, repair of the inlettoutlet line to the Krum Reservoir, and the
removal of excavated concrete debris. Including this change order, Calex's final
construction contract cost is $1,889,733.12. The total final cost for the stabilization of
the domestic water facilities, including construction, construction management,
engineering design, and inspection is approximately $2.7 million.
In March 2006, the City Council appropriated a total of $5.4 million from the General
Fund Reserve for expenditures associated with the Avenida Placida Landslide. Of this
amount, a total of $4.7 million was budgeted for the stabilization work and the removal
of the landslide debris. The remaining balance was budgeted for environmental
mitigation. The total cost of the stabilization work and landslide debris removal is
approximately $4.4 million. This is within the aforementioned budgeted amount. An
updated cost for the environmental mitigation is pending finalization of the restoration
plans.
Staff is seeking FEMA reimbursement for expenditures associated with the Avenida
Placida Landslide on the basis that the landslide is considered an emergency and a
threat to public property and infrastructure. To date, FEMA has committed to reimburse
a total $4.3 million. Staff is working closely with FEMA as well as the State Office of
Emergency Services (OES) to secure additional funding for the remaining balance.
Staff is currently processing the required FEMA documentation to obtain the committed
funds.
Agenda Report •
Paae 3
NOTIFICATION:
Calex Engineering Company
• August 15, 2006
RECOMMENDATION:
By motion,
1. Adopt a Resolution declaring the work complete for the Krum Reservoir Pipeline
Stabilization; and,
2. Direct the City Clerk to record the Notice of Completion; and,
3. Authorize staff to release the retention 35 days after recordation.
Respectfully s bG
)In
n W. Elwell
rim Public Works Director
Attachments: 1. Statement of Completion from
2. Notice of Completion
3. Resolution
4. Location Map
Prepared by,
E
FBF
■ i
CONSULTING
18 July 2006
Mr. Peter Salgado
CITY of SAN JUAN CAPISTRANO
32400 Paseo Adelanto,
San Juan Capistrano, CA 92675
Re: San Juan Capistrano Krum Pipeline Rehabilitation;
Notice of Completion
Dear Mr. Salgado:
0
JN 10-104476.002
I am pleased to inform you that all work has been completed on the subject project.
Please let this letter serve as Certificate of Completion for the subject project. All work under this
Contract was inspected on 15 Jun 2006 and was complete according to the project Plans and
Specifications.
The total Contract Amount, including all Contract Change Orders, is $1,889,733.12. The original
Contract price was $1,884,000. One Contract Change Order, for an additional 32 calendar days, and
an increase of $5,733.12 was issued.
I recommend that the City of San Juan Capistrano accept this project as of the Work Completion Date
of 15 June 2006, and for the total Contract Amount of $1,889,733.12.
If you require additional information, or have any questions regarding this project, please contact me at
949-855-5785. Thank you.
Sincere)
Bill Seitz
Construction Management
cc: mmarquis, rbf
CE412workraCWPR 101004]6117_0 Pn, ComPQo06 0716 comP1iA0r d0C
PLANNING L DESIGNS CONSTRUCTION ATTACHMENT 1
14725 Alton Parkway, Irvine, CA 92618-2027 • PO. Box 57057, Irvine, CA 92619-7057 • 949.472.3505 • Fax 949.472.8373
Offices located throughout California, Arizona & Nevada • vv. RBF.com
Preveo or rewaoe Pao,,
RECORDING REQUESTED
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
AND WHEN RECORDED, MAIL TO:
Margaret R. Monahan, City Clerk
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Exempt from Recording Fees:
Gov Code 27383 & 6103
City of San Juan Capistrano
0
This Space for Recorder's Use Only
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of San Juan
Capistrano to Calex Engineering Company, 23651 Pine Street, Newhall, CA 91321, for the Krum
Reservoir Pipeline Stabilization.
That said work was completed on by said company according to plans and
specifications and to the satisfaction of the Engineer of Record, and that said work was accepted
by the City Council of the City of San Juan Capistrano, as the owner, 32400 Paseo Adelanto, San
Juan Capistrano, California 92675, at a regular meeting thereof held on the 15'" day of August,
2006, by Resolution No. 06-08-15.
That upon said contract, the Safeco Insurance Company of America was surety for the bonds
given by the said company as required by law.
Dated at San Juan Capistrano, California, this _ day of
STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF SAN JUAN CAPISTRANO
2006.
Margaret R. Monahan, City Clerk
City of San Juan Capistrano
ss.
I, MARGARET R. MONAHAN, the duly appointed and qualified City Clerk of the City
Council of the City of San Juan Capistrano, California, DO HEREBY CERTIFY, under penalty of
perjury that the foregoing Notice of Completion was duly and regularly ordered to be recorded in
the Office of the Orange County Recorder by said City Clerk.
Dated at San Juan Capistrano this
day of
2006.
Margaret R. Monahan, City Clerk
City of San Juan Capistrano
ATTACHMENT 2
E
i
RESOLUTION NO. 06-08-15-0 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED
AS TO PLANS AND SPECIFICATIONS FOR THE KRUM RESERVOIR
PIPELINE STABILIZATION (CALEX ENGINEERING COMPANY)
WHEREAS, on the 14th day of October, 2005, the City of San Juan
Capistrano entered into a contract with Calex Engineering Company for the Krum
Reservoir Pipeline Stabilization project; and,
WHEREAS, the Engineer of Record has evaluated the final quantities and
cost figures and recommends approval per its letter dated July 18, 2006; and,
NOW, THEREFORE, BE IT RESOLVED, by the City of San Juan
Capistrano as follows:
SECTION 1. That the work required to be performed by said Contractor
has been completed.
SECTION 2. That the total cost of said work is in the amount of
$1,889,733.12.
SECTION 3. That the work is hereby accepted and approved.
SECTION 4. That the City Clerk is directed to forthwith forward a "Notice
of Completion" to the County Recorder of the County of Orange for recording.
PASSED, APPROVED, AND ADOPTED this 15T" day of August 2006.
r.
�ID M. S E{ DLIN, MA OR
CLERK
Page 1 of 1 August 15, 2006
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARGARET R. MONAHAN, appointed City Clerk of the City of San Juan Capistrano, do hereby certify
that the foregoing Resolution No. 06-08-15-02 was dulyadopted bythe City Council of the City of San Juan
Capistrano at a Regular meeting thereof, held the 15"' day of August 2006, by the following vote:
AYES:�IL MS: Hart, Bathgate, Allevato, Soto and Mayor Swerdlin
NOES: I R: None
U
ABSENT: CI R: None
ATTACHMENT 4