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1998-1201_BOYS & GIRLS CLUBS OF CAPISTRANO VALLEY_I3a_Agenda Report 11 .. AGENDA ITEM December 1, 1998 TO: George Scarborough, City Manager FROM: Al King,Jr., Community Services Director SUBJECT: Consideration of Extending Agreements for Afterschool Recreation and Teen Programs (Boys&Girls Club of Capistrano Valley, Inc.) RECOMMENDATION: By motion,approve extension of the Afterschool Recreation and Teen Program agreements between the City and Boys&Girls Club of Capistrano Valley,Inc. through June 30, 1999. SITUATION: A. Background: At the meeting of March 18, 1997,City Council approved the attached agreements with the Boys&Girls Club of Capistrano Valley to provide afterschool and teen programs for a period of eighteen(18)months. Term of the agreements is July 1, 1997-December 31, 1998, with a six-month extension to June 30, 1999, upon mutual agreement of the parties. B. Summary and Recommendation: The Boys & Girls Club of Capistrano Valley has been providing an increased level of programs at the Boys&Girls Club facility as a result of the funding that the City has provided through the current agreement. The Club has also been conducting a Friday afterschool teen program, which is called "Fabulous Fridays."The program was conducted during the last school year,which ended in June 1998.The program was scheduled to begin again in October 1998;however,the Club has been experiencing difficulty in obtaining staff to conduct the teen program. The Boys& Girls Club is in the process of recruiting for the teen program position.The City has not paid for teen services not rendered for the months of October and November. Once the teen program position is filled,the Club will continue to meet its contractual obligation.Therefore, the Boys&Girls Club of Capistrano Valley is requesting the 6-month extension to the current agreement. Agenda Item -2- December 1, 1998 COMMISSIONBOARD REVIEW,RECOMMENDATION: At the November 16, 1998,Parks,Recreation&Equestrian Commission meeting,the Commission unanimously recommended approval of the contract extension. FINANCIAL CONSIDERATIONS: Extension of the existing contract for a 6-month period to expire June 30, 1999, has been incorporated in the FY 1998-99 Community Services Department budget;therefore,there is no need for a budget modification. PUBLIC NOTIFICATION: Attn: Jim Williams, Executive Director Boys&Girls Club of Capistrano Valley,Inc. 31371 El Camino Real San Juan Capistrano, CA 92675 ALTERNATE ACTIONS: 1. Extend the Afterschool Recreation and Teen Program agreements between the City and Boys & Girls Club of Capistrano Valley,Inc. through June 30, 1999. 2. Deny extension of the Afterschool Recreation and Teen Program agreements between the City and Boys& Girls Club of Capistrano Valley,Inc. through June 30, 1999. 3. Extend the agreements for providing Afterschool Recreation and Teen Program services through the Boys& Girls Club of Capistrano Valley with modifications. 4. Continue the item and direct staff to return with further information on specified issues. Agenda Item -3- December 1, 1998 RECOMMENDATION: By motion,approve extension of the Afterschool Recreation and Teen Program agreements between the City and Boys& Girls Club of Capistrano Valley, Inc. through June 30, 1999. Respectfully submitted, Pre ared by, Al King, Jr. Karen Crocker Community Services Director Community Services Manager AK:KC:jtb Attachments: A. Agreement for afterschool recreation program between the City of San Juan Capistrano and Boys & Girls Club of Capistrano Valley, Inc. B. Agreement for teen recreation program between the City of San Juan Capistrano and Boys & Girls Club of Capistrano Valley, Inc.