08-0520_BOUDREAU PIPELINE CONSTRUCTION_D4_Agenda Report 5/20/2008
AGENDA REPORT
D4
TO: Dave Adams, City Manager
FROM: Nasser Abbaszadeh, Engineering & Building Director
SUBJECT: Consideration of Waiving Formal Bidding Process, Award of Emergency
Procurement and Contract for Replacement of Portions of the Trunk Sewer
Pipe, (Boudreau Pipeline), (CIP No.728/ CIP No.716).
RECOMMENDATION
By motion,
1. Adopt a resolution authorizing the City Manager to Waive the formal bidding process
related to replacement of the Trunk Sewer Pipeline portions; and,
2. Authorize the City Manager to enter into an agreement with Boudreau Pipeline for
procurement and replacement of designated sections of the Trunk Sewer Pipeline, in the
amount of$432,735;
SITUATION
A. Summary and Recommendation
Municipal Underground Services, Inc. (MUS) has provided staff with T.V. inspection
videos of the trunk sewer lines. Upon inspection of the videos and consultation with
MUS, it was determined that the portion of the trunk sewer line along the easterly
property line of City Hall adjacent to the existing railroad tracks are failing and need to
be replaced as soon as possible. Informal proposals from four reputable contractors to
perform the emergency work were received on May 2, 2008 and are summarized as
follows:
Contractors Bids Received
Boudreau Pipeline $ 432,735.00
Bova Pipeline $ 588,450.00
Doty Brothers Equipment Co. $ 644,630.00
DLSB, Inc. $ 822,850.00
It is recommended that the City Council adopt the attached Resolution waiving the
formal bidding process and authorize the City Manager to award a contract to
Boudreau Pipeline for emergency procurement to replace failing portions of existing
trunk sewer located along the easterly property line of City Hall adjacent to the railroad
Agenda Report May 20, 2008
Page 2
tracks with limits from approximately south of Spaulding's property to south of the
City's yard (Attachment 2).
B. Background
The City's sewer system within the portions identified for emergency replacement was
originally constructed in 1964 and conveys a majority of the City's sewage to the South
Orange County Wastewater Authority(SOCWA)facility in the City of Dana Point. The
Sanitary Sewer System Master Plan and Rehabilitation Program dated January 2004
prepared by Tetra Tech, Inc. identifies the sewer as operating over capacity and
recommends the said portion of trunk sewer be upsized from an 18 inch diameter to a
21 inch diameter sewer as part of the Hydraulic Capacity Project(HCP) No. 1,which is
currently in design.
Recent sewer inspection videos and data provided to staff by MUS have indicated that
non-grouted flanges at pipe joint locations have caused the lining to be exposed to
sewer gases which has resulted in shredding of the pipe's inner coating, and the
deterioration of concrete at the exposed joints, evident from concrete bubbling and
foam-like expansion. Gaskets are visibly broken and hanging from joint locations, and
are causing significant blockages within the pipe itself. Cleaning operations to assess
actual pipe condition and for possible pipe relining is not recommended based on the
current condition of the pipe. In consideration of the current condition of sewer pipe
within the portions identified, the amount of conveyed sewage flows, and possible
liabilities associated with a sewage spill in close proximity to the San Juan Creek /
Trabuco Creek, staff recommends that the said portion of sewer line be replaced
immediately as opposed to constructing the replacement as part of HCP No. 1.
COMMISSIONS/BOARD REVIEW, RECOMMENDATIONS
Commission review is not required for emergency replacement projects.
FINANCIAL CONSIDERATIONS
Construction of the emergency sewer replacement project shall be funded from accounts CIP
No. 716 and CIP No. 728, with equal apportionments as follows:
1. Funding in the amount of $216,368 is provided from Account No. 12-65300-4717-716
where a total of $3,497,487 is allocated for the design of HCP No. 1 and 6, and the
construction of HCP No. 6.
2. Funding in the amount of $216,368 is provided from Account No. 12-65300-4717-728
where a total of$232,193 is allocated for major sewer repairs.
Agenda Report May 20, 2008
Page 3
NOTIFICATION
The following parties received notification of this Council Agenda report:
Boudreau Pipeline*
Bova Pipeline*
Doty Brothers Equipment Co.*
DLSB, Inc.*
* Agenda report included
RECOMMENDATION
By motion,
1. Adopt a resolution authorizing the City Manager to Waive the formal bidding process
related to replacement of the Trunk Sewer Pipeline portions; and,
2. Authorize the City Manager to enter into an agreement with Boudreau Pipeline for
procurement and replacement of designated sections of the Trunk Sewer Pipeline, in the
amount of$432,735;
Respectfully submitted: Prepared b
O�Q�04.)-A�
Nasser Abbaszadeh, P.E. Khoon Tan, P.E.
Engineering & Building Director Associate Engineer
Attachment(s): 1. Resolution No. 08-05-20-xx
2. Location Map
RESOLUTION NO. 08-05-20-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO
WAIVE THE FORMAL BIDDING PROCESS AS AN EMERGENCY
CONDITION, DECLARING THE NECESSITY THEREOF, AND
AUTHORIZING STAFF TO PROCEED WITH EMERGENCY
REPLACEMENT OF TRUNK SEWER PIPE LOCATED ALONG THE
CITY'S EASTERLY PROPERY LINE.
WHEREAS, Sections 20168 and 22050 of the Public Contracts Code
provide that upon adoption by the City Council by a four-fifths vote of a resolution
declaring that the public interest and necessity demand the immediate expenditure of
public funds to safeguard life, health, or property in order to proceed with emergency
work without notice for bids to let a contract for such emergency work; and,
WHEREAS, the staff report accompanying this Resolution sets forth the
facts supporting a finding that an emergency exists relating to the condition of the City's
sewer system requiring the replacement of existing trunk sewer line located adjacent to
the City's easterly property line and that the public interest and necessity demand the
immediate expenditure of funds to construct the necessary sewer to prevent sewer
overflows and safeguard life, health or property; and
WHEREAS, Section 22050 also provides that the resolution may delegate
to the City Manager, the authority to order any action required by the emergency and to
procure the necessary equipment, services, and supplies for those purposes, without
giving notice for bids to let the contracts.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, HEREBY RESOLVES, FINDS AND DETERMINES AS
FOLLOWS:
1. That the public interest and necessity demand the immediate expenditure of
public funds to safeguard life, health, or property in order to proceed with
emergency work for the replacement of existing trunk sewer line located adjacent
to the City's easterly property line.
2. That the emergency will not permit a delay that would result from a competitive
solicitation for bids and that action is necessary to respond to the emergency
related to the conditions of the sewer system requiring the replacement of the
existing sewer pipe.
215479-1
ATTACHMENT
3. That the City Manager is hereby authorized to order any action required to
remedy the emergency relating to the condition of the sewer system and
replacement of the sewer pipe and to procure the necessary equipment,
services, and supplies for those purposes, without giving notice for bids to let
contracts.
PASSED, APPROVED, and ADOPTED this 20th day of May, 2008.
JOE SOTO, MAYOR
ATTEST:
MARGARET R. MONAHAN, CITY CLERK
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