1991-0521_BOTACO, INC._H3a_Agenda ReportAGENDA ITEM
TO:
FROM:
SUBJECT:
SITUATION
coPYMay 21, 1991
Stephen B. Julian, City Manager
Ronald C. Sievers, Director
Public Lands and Facilities
Extension of Contracts - Landscape Maintenance
(BotaCo, Inc.)
In August, 1989, the City of San Juan Capistrano contracted with
BotaCo, Inc. to provide landscape maintenance for the City parks,
parkways, facilities and landscape maintenance districts. Those
contracts, which allowed for extensions not to exceed 36 months,
were extended in June, 1990, for a one year period of time
(allowing for only a 5% cost of living adjustment).
BotaCo, Inc. has requested that the City once again consider
extending their contracts for one year. They have proposed that
there would be no cost of living increase for this final year of
their contracts.
The only increase in costs will be for the new soccer fields and
parking lot at Cook Park, which were built last year. The addi-
tional amount for this work will be $13,440.00 per year. This
amount is calculated at the same "per acre" price as the existing
park maintenance.
Since contracting with BotaCo, Inc., the number of service requests
and problems in the parks and with the landscape maintenance
districts has dropped dramatically. In addition, BotaCo has worked
closely with the City in its efforts toward water conservation and
is familiar with the City's computer irrigation control system.
It will be necessary for the City to solicit new bids for landscape
maintenance in 1992. At this time, however, Staff recommends a one
year extension of contracts with BotaCo, Inc. for maintenance of
the following:
City Parks
City Parkways
City Facilities
Landscape Maintenance District No. 1
Landscape Maintenance Districts
(Tracts 7673, 8485, 9382, 9284 & 9373/7654)
FOR CITY COUNCIL AGEND'�'r1,)
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Agenda Item
May 21, 1991
Page 2
NOTIFICATION
BotaCo, Inc.
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
N/A
FINANCIAL CONSIDERATIONS
The cost of City parks, parkways, and facilities maintenance ie
budgeted in Public Lands and Facilities Account No. 01-6213-4440.
The cost of these contracts is $206,960.25.
The cost of landscape maintenance district contracts is budgeted
in Public Lands and Facilities Account No. 07-6213-4440. The cost
of these contracts is $39,689.87. This money is recovered by the
annual Landscape District assessments.
ALTERNATE ACTIONS
Approve a one year extension of contracts with BotaCo, Inc.
for the maintenance of City Parks, Parkways, Facilities,
Landscape Maintenance District No. 1, and Landscape
Maintenance Districts (Tracts 7673, 8485, 9382, 9284 and
9373/7654).
2. Do not approve the contract extensions with BotaCo, Inc.
3. Request further information from Staff.
RECOMMENDATION
By motion, approve a one year extension of contracts with BotaCo,
Inc. for the maintenance of City Parks, Parkways, Facilities,
Landscape Maintenance District No. 1, and Landscape Maintenance
Districts (Tracts 7673, 8485, 9382, 9284 and 9373/7654).
Respectful 7 submitted,
Ronald C. Sievers
RCS/NB:nb