1989-0815_BOTACO, INC._E9_Agenda ReportAGENDAITEM
TO:
FROM:
SUBJECT:
SITUATION
u
Stephen B. Julian. City Manager
W. D. Murphy. Director of Public Works
C(D [
August 15, 1989
Landscape Maintenance Contracts - Award of Contract (BotaCo. Inc.)
Effective June 30. 1989, the City of San Juan Capistrano terminated the contracts for
Landscape Maintenance of City Parks, Facilities, and Capistrano Royale Landscape
District, which were held by Toyo Landscaping. This was done due to the failure to
comply with the specifications and terms of the contract.
Also, effective June 30, 1989, the City of San Juan Capistrano terminated the contracts
for landscape maintenance of City Parkways and Landscape Districts which were held by
Capistrano Valley Landscaping. This was done with mutual concurrance of Mr. Ron
Johnson, owner of Capistrano Valley Landscaping.
All of the above contracts were awarded July 1, 1988, following a formal bid process.
All of the contracts were awarded for a period of two (2) years, with an option tc
negotiate a third year extension.
The City has negotiated with a local company, BotaCo, Inc., to take over these
contracts. BotaCo, Inc. has agreed to honor the prices originally bid by Toyo and
Capistrano Valley Landscaping. We have checked references and BotaCo. Inc. comes
highly recommended by several clients. Additionally, BotaCo, Inc. has performed several
jobs for the City during the past year and have done excellent work. Therefore, we are
proposing that BotaCo. Inc. be awarded the contracts previously held by Toyo
Landscaping and Capistrano Valley Landscaping. These contracts will be for one year,
through June 30, 1990, with an additional one year extension if the City is satisfied with
BotaCo, Inc.
NOTIFICATION
BotaCo, Inc., 32221 Camino Capistrano, San Juan Capistrano, CA.
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
N/A
FOR CITY COUNCIL AGENDA
Z�
AGENDA ITEM . •
August 15, 1989
Page 2
FINANCIAL CONSIDERATIONS
Monies for these contracts have been budgeted for Fiscal Year '89-90 as follows:
Contract Amount
Account #
City Parks $ 81.056.25
01-6213-4440
City Parkways 75.240.00
01-6213-4440
City Facilities 12.650.00
01-6213-4440
Landscape Districts 28.049.89
07-6213-4440
Capistrano Royale 6,600.00
08-6213-4440
ALTERNATE ACTIONS
1. Approve the proposals received from BotaCo. Inc. and award
the above contracts for
a period of one (1) year.
2. Do not approve the proposals received from BotaCo, Inc. and go through formal bid
process.
3. Refer to Staff for additional information.
RECOMMENDATION
Approve the proposals received from BotaCo, Inc. and award the above contracts for a
period of one (1) year.
Respectfully submitted,
WI k-
W. D. Murphy
WDM/RCS:nb