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02-0319_BUTIER ENGINEERING INC_H3b_Agenda Report 3/19/2002 AGENDA ITEM H 3 b TO: George Scarborough, City Manager FROM: Amy Amirani, Public Works Director SUBJECT: Consideration of Personal Services Agreement— Butier Engineering, Inc., SC-04 Pipeline Extension (CIP# 794) (Consultant) RECOMMENDATION By motion: 1) Approve entering into a Personal Services Agreement with Butier Engineering, Inc. for Construction Management Services for the SC-04 South Connectors Pipeline I & II Project Construction Management Services, in the amount of $490,745.96. Authorize the Mayor to execute the Agreement after all insurance, and documentation has been submitted. SITUATION On February 15, 2000, the Board approved entering into a Personal Services agreement with Malcolm Pirnie, for civil engineering design services for the SC-04 Terminal Pipeline Project. The Environmental Administrator reviewed the project pursuant to Section 15061 of the California Environmental Quality Act (CEQA) and issued a Mitigated Negative Declaration, on July 26, 2000. No objections were noted to the selected route. On September 5, 2000, the Board selected the La Pata alignment for this project; and, directed staff to develop the final construction plans for this project. Malcolm Pirnie has completed the design work, and has obtained all necessary permits, and environmental clearances. The estimated total costs, detailed in Malcolm Pirnie's Alignment Study, dated July 12, 2000, is $5,178,000. The water system improvements known as the SC-04 South Connectors I and II (the SC-04 Terminal Pipeline Project) are identified in the Capistrano Valley Water District Domestic Water Master Plan dated May 1999, and the revised Domestic Water Master Plan, dated April, 2001. This project will enhance overall water service reliability and increase capacity on the southeast side of the District. The project includes approximately 22,000 lineal feet of 24- inch diameter pipeline, 5,400 lineal feet of 12 inch diameter pipeline, 3 pressure regulating stations, and modifications to existing system interconnections. At its meeting of October 2, 2001, the Board approved authorization to advertise for the construction the SC-04 Terminal Pipeline Project. Professional Construction Management (CM) Services are needed for the Project. FOR CIN COUNCIL AGENDAY� AGENDA ITEM • March 19, 2002 SC-04 Construction Management Services Page 2 The Construction Manager will act in a supporting role to the City and integrate CM procedures in a timely manner to meet the project completion date and budgets. Specific services to be rendered are included in tasks as set forth in Exhibit "A - Request for Proposal (RFP) and as specified in the AGREEMENT and incorporated herein by reference. PROJECT DESCRIPTION The SC-04 Terminal Pipeline Project starts at the intersection of Ortega Hwy and Antonio Parkway, and crosses Ortega Hwy, continues south, adjacent to and in the right-of-way (RNV) of La Pata up to the Prima Desecha Landfill boundary. This alignment then heads west along the northerly boundary of the landfill. The alignment then continues south along the westerly edge of the Landfill and meanders southwesterly to the proposed location of the SC-04 Terminal Reservoir. PROPOSALS RECIEVED Staff solicited four (4) engineering consultants to submit proposals to provide construction management services. Four (4) proposals were received. The proposals were reviewed and ranked as follows: Firm Estimated Fee Butier Engineering, Inc. $ 490,745.96 RBF Consulting $ 501,309.00 Hy-Com &Associates $ 551,900.00 Tetra Tech, Inc. $ 697,943.00 Staff reviewed the proposals for completeness and affirmative inclusion of all work items. Staff is confident that the Butier Engineering, Inc. Proposal addresses the required scope of work and that the firm can complete the project within the proposed budget. The Agreement for Personal Services with Butler Engineering, Inc. is attached for your consideration. COMMISSION RECOMMENDATIONS The Water Advisory Commission received and reviewed this item at their meeting on March 6, 2002. W:\ENG\CPTL\scIM_ext\const\agnd\CM services-Butier SC04.doc AGENDA ITEM 0 March 19, 2002 SC-04 Construction Management Services Page 3 FINANCIAL CONSIDERATIONS There is $5,400,000 in the 2001-2002 Budget, CIP #794 for the SC-04 Terminal Pipeline Project to cover the costs of construction, construction management, permits, engineering, and contingencies. ALTERNATE ACTION 1. Approve entering into a Personal Services Agreement with Butier Engineering, Inc. for Construction Management Services for the SC-04 South Connectors Pipeline I & II Project Construction Management Services, in the amount of $490,745.96. Authorize the Mayor to execute the Agreement after all insurance, and documentation has been submitted. 2. Request additional information from staff. RECOMMENDATION By motion: 1) Approve entering into a Personal Services Agreement with Butier Engineering, Inc. for Construction Management Services for the SC-04 South Connectors Pipeline I & 11 Project Construction Management Services, in the amount of $490,745.96. Authorize the Mayor to execute the Agreement after all insurance, and documentation has been submitted. Respectfully submitted, `Prepared by, Amy Amirani Lonnie Curtis Public Works Director Water Services Manager AA/EPB:kt Attachments: 1. Location Map 2. Personal Services Agreement with Butier Engineering, Inc. W:\ENG\CPTL\sc04_ext\const\agnd\CM Services-Butier SC04.doc • L ' _f T 1 ` a � � t 'All IN ��i Aft l I''