06-0905_APA ENGINEERING, INC._D4_Agenda Report ! !
\� 9/5/2006
AGENDA REPORTC D4
TO: Dave Adams, City Manager
FROM: Nasser Abbaszadeh, Engineering & Building Director
SUBJECT: Consideration of Project Budget Increase and Personal Services
Agreement for the Preparation of Plans and Specifications for the
Junipero Serra Road and Rancho Viejo Road Intersection
Improvements (APA Engineering) (CIP No 404)
RECOMMENDATION:
By motion,
1. Increase the FY 06-07 project budget from $128,000 to $143,000 by
appropriating an additional $15,000 from Measure M Local Return fund.
2. Approve a Personal Services Agreement with APA Engineering Inc. for
the preparation of plans and specifications for the Junipero Serra Road
and Rancho Viejo Road Intersection Improvements in the amount of
$132,480.
SITUATION:
Summary and Recommendation:
City staff has solicited proposals to prepare plans and specifications for the
Junipero Serra Road and Rancho Viejo Road Intersection Improvements.
Staff is recommending approval of a Personal Services Agreement with APA
Engineering Inc. for this work in the amount of$132,480.
Background:
At the September 16, 2003 meeting, City Council adopted the Traffic Congestion
Relief Capital Improvement Program from the Traffic Congestion Relief Ad-Hoc
Committee.
The Traffic Congestion Relief Program (TCRP) identifies a wide range of
circulation improvements throughout the city. Three separate widenings at the
Junipero Serra Road and Rancho Viejo Road Intersection have been combined
into one intersection improvement project. These are ranked #20, #25 and # 26
of the sixty-one (61) Capital Improvement Projects in the Traffic Congestion
Relief Program.
Agenda Report September 5, 2006
Page 2
TCRP Proposed Improvement
Rank
#20 Rancho Viejo Road northbound dual left turn lanes at Junipero Serra
Road
#25 Junipero Serra Road eastbound right turn lane, 1-5 northbound ramps
to Rancho Viejo Road
#26 Junipero Serra Road westbound right turn lane, Rancho Viejo Road to
I-5 northbound ramps
At the May 2, 2006 City Council meeting, the Council approved the concept plan
for the Junipero Serra Road and Rancho Viejo Road Intersection Improvements
and requested some additional landscaping for Rancho Viejo Road.
Requests for Proposals were mailed to Psomas, Hall & Foreman Inc., APA
Engineering, and Austin-Foust. Only one response was received from APA
Engineering. Other consultants indicated that current workload prevented them
from making a proposal. APA Engineering's proposal is as follows:
APA Engineering provided a base fee proposal of $132,480. Optional services of
environmental, geotechnical, additional traffic studies, utility potholing, right-of-
way and support during construction are also offered at additional fees. Staff
does not believe that the additional services are necessary at this time. APA
Engineering offers an experienced design team for this project including sub
consultants Austin-Foust Associates for Traffic Engineering and Richard Fisher
Associates for Landscaping and Irrigation. Austin-Foust Associates prepared the
project concept plans and so are very familiar with the project, its issues, and
working with Caltrans. The estimated schedule to prepare the plans and
specifications is five months. This schedule does not allow for Commission
review.
Staff is recommending that design work proceed at this time and that City
Council approve a Personal Services Agreement with APA Engineering for the
preparation of plans and specifications for the Junipero Serra Road and Rancho
Viejo Road Intersection Improvements in the amount of$132,480.
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
The project concept plan was reviewed by the Transportation Commission
February 8, 2006 and by the Planning Commission March 28, 2006.
Agenda Report September 5, 2006
Page 3
FINANCIAL CONSIDERATIONS:
Funding of$128,000 is provided in account No. 12-63500-4703-404 for FY 2006-
2007 for design. This consists of $42,000 from a GMA Grant and $86,000 from
Measure M Local Return fund. Staff is requesting an additional appropriation of
$15,000 from Measure M Local Return fund to cover design costs.
NOTIFICATION:
The following parties received notification of this Council agenda item.
Ali Pakzad, APA Engineering Inc.
Steve Sandland, Centra Realty*
* Agenda Report included
RECOMMENDATION:
By motion,
1. Increase the FY 06-07 project budget from $128,000 to $143,000 by
appropriating an additional $15,000 from Measure M Local Return fund.
2. Approve a Personal Services Agreement with APA Engineering Inc. for
the preparation of plans and specifications for the Junipero Serra Road
and Rancho Viejo Road Intersection Improvements in the amount of
$132,480.
Respectfully submitted, Prepared bN—
NasserAbbaszadeh, P.E. Brian Perry, P.E.
Engineering & Building Director Project Manager
Attachment(s): 1. Location Map
2. Personal Service Agreement
THE CITY OF
SAN JUAN CAPISTRANO
3 b� . 'r •J N
JUNIPERO SERRA/
RANCHO VIEJO ROAD
INTERSECTION IMPROVEMENTS
CIP No 404
LOCATION
A v
5 i
...
0 3000 6000 9000 Feet
ATTACHMENT
PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this _ day of
, 2006, by and between the City of San Juan Capistrano (hereinafter referred to
as the "City") and APA Engineering Inc., (hereinafter referred to as "Consultant").
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's
proposal to Prepare Plans and Specifications for Junipero Serra Road and Rancho
Viejo Road Intersection Improvements; and
WHEREAS, Consultant is qualified by virtue of experience, training, education
and expertise to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Consultant shall consist of those tasks as
set forth in Exhibit "A," attached and incorporated herein by reference.
Consultant warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of
its profession.
Section 2. Term.
This Agreement shall commence on the effective date of this Agreement and
services required hereunder shall be completed by no later than December 31, 2007.
Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this Project shall not
exceed One hundred and thirty two thousand, four hundred and eighty dollars
$132,480), as set forth in Exhibit "B," attached and incorporated herein by reference.
ATTACHMENT 2
• •
3.2 Rate Schedule.
The services shall be billed to the City at the hourly rate set forth in Exhibit
"C," attached and incorporated herein by reference. Included within the compensation
are all the Consultant's ordinary office and overhead expenses incurred by it, its agents
and employees, including meetings with the City representatives and incidental costs to
perform the stipulated services. Submittals shall be in accordance with Consultant's
proposal.
3.3 Method of Payment.
Consultant shall submit monthly invoices based on total services which
have been satisfactorily completed and specifying a percentage of projected completion
for approval by the City. The City will pay monthly progress payments based on
approved invoices in accordance with this Section.
For extra work not part of this Agreement, a written authorization from City
is required prior to Consultant undertaking any extra work.
3.4 Records of Expenses.
Consultant shall keep complete and accurate records of all costs and
expenses incidental to services covered by this.Agreement. These records will be
made available at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not
an agent or employee of City, and shall obtain no rights to any benefits which accrue to
City's employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Consultant shall not contract with any other entity to perform the services required
without written approval of the City. This Agreement may not be assigned, voluntarily or
by operation of law, without the prior written approval of the City. If Consultant is
permitted to subcontract any part of this Agreement by City, Consultant shall be
responsible to City for the acts and omissions of its subcontractor as it is for persons
directly employed. Nothing contained in this Agreement shall create any contractual
relationships between any subcontractor and City. All persons engaged in the work will
be considered employees of Consultant. City will deal directly with and will make all
payments to Consultant.
Section 6. Changes to Scope of Work.
In the event of a change in the Scope of Work provided for in the contract
documents as requested by the City, the Parties hereto shall execute an addendum to
this Agreement setting forth with particularity all terms of the new agreement, including
but not limited to any additional Consultant's fees.
Section 7. Familiarity with Work and Construction Site.
By executing this Agreement, Consultant warrants that: (1) it has investigated
the work to be performed; (2) it has investigated the proposed construction site,
including the location of all utilities, and is aware of all conditions there; and (3) it
understands the facilities, difficulties and restrictions of the work under this Agreement.
Should Consultant discover any latent or unknown conditions materially differing from
those inherent in the work or as represented by City, it shall immediately inform City of
this and shall not proceed with further work under this Agreement until written
instructions are received from the City.
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Consultant shall comply with all applicable laws, ordinances, codes and
regulations of federal, state and local government.
Section 10. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Consultant.
Section 11. Copies of Work Product.
At the completion of the contract period, Consultant shall have delivered to City
at least one (1) copy of any final reports and architectural drawings containing
Consultant's findings, conclusions, and recommendations with any support
documentation. All reports submitted to the City shall be in reproducible format.
All services to be rendered hereunder shall be subject to the direction and
approval of the City.
Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant
in connection with the performance of its services pursuant to this Agreement are
confidential to the extent permitted by law, and Consultant agrees that they shall not be
made available to any individual or organization without prior written consent of the City.
All such reports, information, data, and exhibits shall be the property of the City and
shall be delivered to the City upon demand without additional costs or expense to the
City. The City acknowledges such documents are instruments of Consultant's
professional services.
Section 13. Indemnity.
Consultant agrees to protect, defend and hold harmless City, its elected and
appointed officials and employees from any and all claims, liabilities, expenses or
damages of any nature, including attorneys' fees, for injury or death of any person or
damage to property or interference with use of property and for errors and omissions
committed by Consultant arising out of or in connection with the work, operation or
activities of Consultant, its agents, employees and subcontractors in carrying out its
obligations under this Agreement.
Section 14. Insurance.
Insurance required herein shall be provided by Admitted Insurers in good
standing with the State of California and having a minimum Best's Guide Rating of A-
Class VII or better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Consultant shall maintain in full
force and effect Comprehensive General Liability coverage in the following minimum
amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to
contractual period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period.
14.2 Comprehensive Automobile Liability.
Throughout the term of this Agreement, Consultant shall maintain in full
force and effect Comprehensive Automobile Liability coverage, including owned, hired
and non-owned vehicles in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to
contractual period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period
14.3 Worker's Compensation.
If Consultant intends to employ employees to perform services under this
Agreement, Consultant shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as
required by state law.
14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Consultant shall submit
the insurance certificates, including the deductible or self-retention amount, and an
additional insured endorsement to the Consultant's general liability and umbrella liability
policies to the City Clerk's office for certification that the insurance requirements of this
Agreement have been satisfied.
14.5 Errors and Omissions Coverage
Throughout the term of this Agreement, Consultant shall maintain Errors
and Omissions Coverage (professional liability coverage) in an amount of not less than
One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement,
Consultant shall submit an insurance certificate to the Clerk of the Board's office for
certification that the insurance requirements of this Agreement have been satisfied.
14.6 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled,
nor the coverages reduced, until after thirty (30) days' written notice is given to City,
except that ten (10) days' notice shall be given if there is a cancellation due to failure to
pay a premium.
14.7 Terms of Compensation.
Consultant shall not receive any compensation until all insurance
provisions have been satisfied.
14.8 Notice to Proceed.
Consultant shall not proceed with any work under this Agreement until the
City has issued a written "Notice to Proceed" verifying that Consultant has complied
with all insurance requirements of this Agreement.
Section 15. Termination.
City and Consultant shall have the right to terminate this Agreement without
cause by giving thirty (30) days' advance written notice of termination to the other party
In addition, this Agreement may be terminated for cause by providing ten (10)
days' notice to the other party of a material breach of contract. If the other party does
not cure the breach of contract, then the agreement may be terminated subsequent to
the ten (10) day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses,
or to such other addresses as may be designated by written notice. These addresses
shall be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Director of Engineering and Building
To Consultant: APA Engineering Inc.
23282 Mill Creek Drive, Suite 160
Laguna Hills, CA 92653
Attn: Ali Pakzad, P.E.
Section 17. Attorneys Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of
this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs
and necessary disbursements in addition to any other relief to which he may be entitled.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Agreement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF SAN JUAN CAPISTRANO
By:
David M. Swerdlin, Mayor
CO SULTA
By -
Ali Pakzad, President
APA Engineering Inc.
ATTEST:
Margaret R. Monahan, City Clerk
APPROVED A TO FORM:
John R. ShAh, City Attorney
A� � A PROJECT UNDERSTANDING
�
PROJECT BACKGROUND
The City of San Juan Capistrano is seeking proposals from qualified engineering firms to provide
consulting engineering services for preparation of the engineering plans and specifications (PS&E)for the
Junipero Serra Road and Rancho Viejo Road Intersection Improvements in the City of San Juan
Capistrano (CIP No. 404).
The intersection of Rancho Viejo Road and Junipero Serra Road currently experiences substantial traffic
back-ups and delays, particularly during peak periods. A Traffic Study and concept plans for mitigation
ofthis situation have been prepared and approved for the Junipero Serra Road/Rancho Viejo Intersection
Improvements. The approval process included Caltrans, the City's Transportation Commission, Planning
Commission and City Council. The City wishes to proceed now with the preparation of plans and
specifications for construction of these improvements.
The intersection of Rancho Viejo Road and Junipero Serra Road is a four-way type with split phasing on
Junipero Serra Road and protective left turn arrows on Rancho Viejo Road. The fourth leg of the
intersection is a private office building driveway. The operation of the traffic flow is heavily influenced by
the existence of the northbound 1-5 Freeway on/off ramp situated so close that only 125 feet of vehicle
storage exists on the Junipero Serra leg between the Rancho Viejo Road and the freeway ramp signals.
To reduce excessive traffic queues and improve the overall operation, several roadway improvements are
needed as follows:
1. Widen Junipero Serra Road to provide six lanes to replace the existing four in the short segment
between Rancho Viejo Road and northbound 1-5 Freeway ramps.This will enable two westbound
lanes on Junipero Serra to enter the northbound 1-5 on-ramp simultaneously. This in effect,
provides essentially a "free" right turn lane onto the freeway thereby eliminating the vehicle
queues in the No. 2 curb lane.
2. Widen the west side of Rancho Viejo Road north of Junipero Serra Road to provide separate right
turn lane as well as enabling right turn to occur from No. 2 through lane of southbound Rancho
Viejo Road.
3. Widen the west side of Rancho Viejo Road south of Junipero Serra to provide dual northbound
left turn lanes replacing the short single lane that currently exists.This will more than triple the
storage available as well as increase capacity by allowing the turning of two left turns at the same
time.
In addition, it is our understanding that Caltrans has requested that the southerly Park and Ride access
from Junipero Serra Road should be retained but with a right turn entry only. Vehicles exiting the Park
and Ride lot must use the Rancho Viejo Road driveway. The width of this driveway should be reduced if
possible relative to the existing condition when modified for a right turn entry only driveway.This should
reduce the area of concrete and create the potential for additional landscaping as requested by the
Planning Commission. Elimination of this access was proposed by Planning Commission to achieve more
landscaping.This should be discussed with Caltrans. In addition, any modifications to the Caltrans Park
and Ride facility(North and South) will retain the same total number of parking spaces.
Sidewalks to be reconstructed on Junipero Serra Road between the northbound ramps and Rancho Viejo
Road should have a landscaped parkway between the sidewalk and curb, and landscaping between the
sidewalk and parking. Existing sidewalks are at back of curb.
The existing sidewalk on the west side of Rancho Viejo Road between the corner and driveway should
not be reconstructed as there is no potential for its continuation to the north and facilities exist on the east
side of Rancho Viejo Road.
Professional Civil Engineering Services 1
Preparation of Plans,Specifications, Intersection Improvements
Rancho Viejo Road and Junipero Serra Road Intersection
San Juan Capistrano
EXHIBIT A
AAA PROJECT UNDERSTANDING
The City recently reconstructed Junipero Serra Road from the northbound ramps to Rancho Viejo Road.
The geotechnical and pavement structural section report from that project will be used in this project.
PROJECT APPROACH
1. Review existing and available maps and field verify them to ensure that all features are shown and
the topographic map reflects the current condition. Perform additional detailed field survey, if
necessary, to add new information to the map.
2. Review the new base map with City staff to ensure completeness and inclusion of all necessary data.
3. Review conceptual design for improvements that were developed by Austin Foust Associates and
see how additional concerns by Caltrans and the City during the concept phase can be incorporated
into the proposed improvements.
4. Contact all utilities and obtain as-built utility maps and superimpose them on the base map. Schedule
potholing (optional) as necessary to ensure adequate and precise utility data.
5. Review the previously prepared Geotechnical Report and see if additional information/invistigation is
needed for this project.
6. Obtain Caltrans right-of-way map and assessor's map to identify existing right-of-way clearly.
7. Identify and locate jurisdictional boundaries for Caltrans/City and private properties within the project
limits.
B. Meet with Caltrans and other stakeholders to review the current approved concept, and discuss our
plan and any other issues that might need to be incorporated into the project as we go forward.
9. Develop preliminary design to address all conceptual issues, to see the extent of impacts on adjacent
properties, and to determine the extent of environmental documentation that may be required for this
project.
10. Focus on design of alternative improvements that are of a high priority and is considered as a "15t
choice".
11. Proceed forward with preparation of detailed plans and specifications for submittal to the
City/Caltrans for review.
12. Prepare right-of-way plats and description for the appraisal and negotiations with Caltrans.
13. Continue the plan preparation and submittals process as necessary to address all review comments
and to obtain encroachment permit and the City's approval for Final Product.
14. Assist the City staff during bidding period as an optional service.
15. Provide support during construction and/or construction inspection as an optional service.
Professional Civil Engineering Services 2
Preparation of Plans,Specifications, Intersection Improvements
Rancho Viejo Road and Junipero Serra Road Intersection
San Juan Capistrano
PROJECT UNDERSTANDING
MANAGEMENT APPROACH
Based on our experience on past similar projects, APA proposes to take a leadership role to manage this
project as the prime consultant. APA will assign an overall Project Manager as a link with the City of San
Juan Capistrano to direct and oversee successful completion of the activities required in accomplishing
each phase of the contract
Each of the functional work areas will be headed by a Task Leader, specializing in that aspect of the
work. We plan to use:
❑ APA Engineering, Inc., Prime Consultant— Responsible for overall Project Management,
Engineering and Plan Production, Product Delivery, Scheduling, Cost Control, Permits and
Agency Coordination.
❑ Austin Foust Associates, Inc.—for Traffic Engineering and Signal Design Services
❑ Richard Fisher Associate—for Landscaping and Irrigation Services
❑ Geo-Environmental, Inc.(DBE)- for Pavement Evaluation and Pavement Design Services
❑ Ultrasystems Environmental, Inc. (WBE)—for Environmental Document Services (optional)
❑ Overland Pacific& Cutler, Inc—for Right-of-Way Appraisal Services (optional)
APA has worked with or currently is working with the subconsultants proposed for this project. Over the
years we have established a very good working relationship with each other. Through teamwork and by
focusing on the client's needs, we have developed an understanding of quality performance beyond
client's expectation.
Beginning with day one, we will organize and set up as is delineated in our Organizational Chart. We will
focus our effort on project development and design with the understanding that other technical services
may be necessary to accomplish the assignment. To maintain availability and continuity of staff, we will
utilize a few of the same personnel in both design and construction phases.
APA, upon being given Notice to Proceed, will attend a kickoff meeting to introduce the key staff to the
City and involved agencies and set the project in motion.
Before conducting any tasks, APA will prepare a detailed work plan for conducting the review and
assessment of the Project Development process. During the project development and value engineering
process, we will make ourselves available for any other assignments which may be deemed necessary as
part of the Project Management services. Similarly, during the construction period, year two through
project completion, we will utilize our construction support staff to respond to any potential Change Order
or Change Notice to ensure their participation early on to defuse any potential claim.
During the duration of the project, APA, as part of the Project Management Services, will submit a
consolidated Quarterly Project Evaluation and Status Report to the City. In addition, APA will submit a
monthly"Spot Report" delineating progress outstanding issues, action items and impact of inaction
PROJECT CONTROL
Project Management and Coordination are not defined with any one particular task, but as an ongoing
process throughout the entire project. APA will be responsible for the coordination of this project. This
will include internal coordination with our staff and possible subconsultants, as well as with the staff at the
County, City, and other agencies that are affected by the project. This portion of the work will also include
quality control/quality assurance, and project administration, including monthly progress reporting and
scheduling.
Professional Civil Engineering Services 3
Preparation of Plans,Specifications, Intersection Improvements
Rancho Viejo Road and Junipero Serra Road Intersection
San Juan Capistrano
AAA PROJECT UNDERSTANDING
In order to deliver projects successfully, all possible issues and challenges will be identified and
anticipated early on. These issues and challenges will be prioritized in the order of operation, social,
economical and political impact. For each one of these challenges, several alternative solutions will be
developed as plan A, and B for consideration to deal with the challenges of the project as they present
themselves during the life of the project.
In addition, from day one, a partnering philosophy will be implemented and conducted as often as
necessary to align all the players and concentrate the team's focus on the project and its common goals
and benefits.
A system of checking the "planned vs. actual" progress will be developed and evaluated periodically for
several keV elements of the project which will flag inconsistencies in proiect schedule, budget, staffing
and delivery. This information will be used to ensure that the pro iact is always on track.
By being proactive and involved, errors and misdirection can be eliminated early on, therefore minimizing
the need for rework which often burns the budget, delays the project, and generates claims. Otherwise,
"do it right the first time" is the best and most effective policy that will be followed to save time and to
produce quality products cost effectively.
The project control system which APA uses consists of both an internal system and an external system.
The internal system is part of the company's accounting system, where in expenditures and man-hours
are tracked against those projected for the project. The input to this system is a detailed listing of task
sorted by phases, man-hours budgeted, and project costs. The output is a detailed cost and man-hour
status of the project.
APA will provide an external control system for the project utilizing our Primavera Sure Track Project
Management software. This system, which is very sophisticated, enables us to track every task in terms
of completion schedule, cost expended, man-hours projected and expended, interaction with other tasks,
and project completion, etc. It provides good graphical displays of the information, and is an excellent tool
for the control of the project.
QUALITY ASSURANCE/QUALITY CONTROL
To provide the County with the best possible product, on schedule and within or under budget, APA will
implement a Quality Assurance/Quality Control (QA/QC) Program that is organized in a manner that can
be modified to accommodate the specific needs and requirements of this project.
QA/QC program is generally divided into two phases:
Peer Review - This review is done within the project design team, completed by the design supervisors
as the work progresses.
Independent Review -This review is conducted at various times by design personnel who are outside of
the regular project design team.
Phase I - Peer Review
This review process is done for all projects undertaken by the team. Prior to the start of any design work,
an analysis is made to determine the technical requirements, the needs and requirements of the client,
jurisdictional requirements, and any fiscal constraints or schedule requirements of the project. At this
time, specific quality control requirements and internal review procedures are established for the project.
Professional Civil Engineering Services 4
Preparation of Plans,Specifications, Intersection Improvements
Rancho Viejo Road and Junipero Serra Road Intersection
San Juan Capistrano
AAA PROJECT UNDERSTANDING
�
The quality control requirements usually include the following:
• Analyzing design requirements and assigning work tasks, including reviewing work, to specific design
or drafting staff individuals.
• Establishing design and drafting standards that are acceptable to the client, to be utilized on the
project.
• Establishing the project schedule and identifying critical milestones to complete the project within the
proposed schedule and budget.
• Establishing internal review procedures. All designs are reviewed by members of the design team.
Review of work, both completed tasks and those tasks in progress, are conducted by personnel of
equal or higher classification than the staff accomplishing the work.
• The County is encouraged to be involved in the QA/QC process. We will maintain regular contact
with the County staff and will schedule project status meetings to insure that the project objectives are
met to the County's satisfaction.
Phase II - Independent Review
For major or complex projects, a detailed review of the project is also done in addition to the peer review.
This process involves the assignment of senior personnel, including principals of the company, to perform
a detailed, independent review of the work done on the project and to evaluate the design of the project in
meeting its objectives. The selection of senior personnel for this task is based on their professional
expertise, specific knowledge of similar projects, and years of experience.
At a minimum,the detailed reviewer's responsibility will include:
a) Evaluation of the overall project concept.
b) Verification of the adequacy of the design to achieve the project goals.
C) Evaluation of possible design alternatives.
Recommendations made by the independent reviewer are made directly to the Project Manager, who has
the responsibility to evaluate the recommendations and implement changes as required.
Professional Civil Engineering Services 5
Preparation of Plans,Specifications, Intersection Improvements
Rancho Viejo Road and Junipero Serra Road Intersection
San Juan Capistrano
•
.A A SCOPE OF WORK
SCOPE OF WORK
The objective is to improve the intersection of Rancho Viejo Road and Junipero Serra Road to improve
the traffic operation and traffic circulation in the vicinity of the 1-5 interchange.
Plans, Specifications and related bid documents will be prepared for the widening of Junipero Serra Road
on both sides (north and south) and widening of Rancho Viejo Road adjacent to the Caltrans Park and
Ride facilities to allow additional right and left lanes through the intersection.
The following issues will be considered as minimum during design development process:
1. Review existing plans and perform detailed topographic survey for use in the preparation of project
plans at 1"=40' as necessary to prepare a current existing condition base map.
2. Prepare improvement plans and specifications based on the following issues raised during the
concept review phase which will need to be addressed during the design phase.
i. Caltrans review and permit.
ii. Modification to Caltrans Park and Ride (North and South)to retain the same totally
number of parking spaces.
iii. Various suggestions were made during the concept review stage on how the intersection
should operate.These should all be reviewed and a recommendation made from the
following:
a. Signal split phases for the north-south traffic directions on Rancho Viejo Road
(Caltrans).
b. Restriction of the right turn on red movement for the southbound Rancho Viejo
Road (Caltrans). In 2003, as a recommended"Immediate Project" by the Traffic
Congestion Relief Ad Hoc Committee the City implemented this restriction at the
intersection. This was subsequently discontinued as no benefit and is the current
situation.
c. "Do Not Block Intersection Sign" (Resident)
d. Free southbound right turn at Rancho Viejo Road and Junipero Serra
(Commission)
e. Right turn arrow for southbound Rancho Viejo Road (Commission).
IV. Caltrans has requested that the southerly Park and Ride access from Junipero Serra
Road should be retained but as right turn entry only. Vehicles exiting the Park and Ride
facilities would use the Rancho Viejo Road driveway.The width of this driveway should
be reduced if possible relative to the existing condition as a right turn entry only driveway.
This should reduce the area of concrete and create the potential for additional
landscaping as requested by the Planning Commission. Elimination of this access was
proposed by Planning Commission to achieve more landscaping.This should be
discussed with Caltrans.
V. Sidewalks to be reconstructed on Junipero Serra Road between the northbound ramps
and Rancho Viejo Road should have a landscaped parkway between the sidewalk and
curb, and landscaping between the sidewalk and parking. Existing sidewalks are at back
of curb.
Vi. The existing sidewalk on the west side of Rancho Viejo Road between the corner and
driveway should not be reconstructed as there is no potential for its continuation to the
north and facilities exist on the east side of Rancho Viejo Road.
Professional Civil Engineering Services 6
Preparation of Plans,Specifications,Intersection Improvements
Rancho Viejo Road and Junipero Serra Road Intersection
San Juan Capistrano
SCOPE OF WORK
3. Preparation of Preliminary Plans including landscaping for Environmental Review.
4. Utility Relocations.
5. Drainage, including modification of existing.
6. Storm Water Pollution Prevention Plan (SWPPP).
7. This project exceeds 5,000 square feet of new pavement and must include treatment of runoff.
8. Landscaping & Irrigation.
9. New"Right-of-Way' boundaries.The City will process these as some form of agreement with
Caltrans.
10. Consideration of landscaping some or all of the southbound left-turn protection and the chevron
island as raised medians.
11. Possible minor retaining wall separating south parkway and south parking lot.
12. CEQA Initial Study as an optional fee item.
13. Coordinate by certified mail with utility companies regarding existing and future facilities.
14. Prepare bid package(s), inclusive of general and special provisions,for bidding and construction in
accordance with City format.
15. Provide reproducible plans and Mylar 36"x24" and a CD of the plans in AutoCAD .DWG (or DXF)
layered format using OCLB (Orange County Land Base) coordinates NAD83StatePlane VI. in
accordance with the City's digital submittal standards (Attachment 3). All improvements shall be
separate layers in AutoCAD.
16. Provide one hard copy and a CD-ROM of project specifications in Microsoft Word version 2002 for
Windows.
The following is a concise description of the scope of work that APA will use to develop and manage the
ro'ect.
SCOPE OF WORK DETAIL DESCRIPTION:
Task 1. Project Management and Coordination
Task 2.Research and Data Collection
Task 3.Design Survey and Base Map preparation
Task 4.Utility Investigation and Coordination
Task 5.Geotechnical and Pavement Evaluation/As-Needed
Task 6.Draft Improvement Plans (650/0)
Task 7.Community Meetings (Optional)
Task 8.Prepare 100%Construction Plans
Task 9. Prepare 100%Specifications
Task 10. Prepare 100%Opinion of Probable Construction Cost
Task 11. Prepare Final PS&E
Task 12.Caltrans Encroachment Permit
Task 13. Submittal of Final Reproducible and Biddable PS&E
Task 14. Bidding Assistance
Task 15. Construction Support Services
Task 1. Project Management and Coordination
APA Engineering will meet periodically with the City of San Juan Capistrano staff during the progress of
the design for general coordination, to discuss design issues, and obtain direction from the City on policy
and design issues. APA's Project Manager will provide overall project control, City coordination, and
project monitoring through completion of the contract documents and into the construction phase of the
project. He will maintain adherence to APA's ongoing quality control program. This will include the
review and tracking of the project progress, advising the City of schedule status, and coordination with the
City and other affected agencies. APA project manager will coordinate all meetings with the City and
provide written meeting minutes documenting the meeting and the important issues discussed at the
meeting.
Professional Civil Engineering Services 7
Preparation of Plans, Specifications, Intersection Improvements
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San Juan Capistrano
i •
AAA SCOPE OF WORK
�
Task 2. Research and Data Collection
Prior to beginning the work tasks, APA Engineering will assemble the project team for a project kickoff
meeting.The team will be comprised of the City of San Juan Capistrano staff and APA Engineering key
project staff. The purpose of this meeting will be to review the scope of work, the project schedule and to
finalize any administrative details such as point-of-contact for each team member. APA staff will review
design criteria and collect available City data such as"as-built" records, plat maps, survey control, etc.
APA will research all available topographical and utility information required for this project.
Task 3. Design Survey for Intersection Improvements
APA Engineering survey crew will provide the design survey that will consist of identifying the topographic
features within the public right-of-way and in the two existing parking lots that will impact the design. The
design survey will include cross-sectioning the streets. The cross sections will be taken at a maximum of
25-foot intervals as well as at centerline intersections, transitions, grade breaks and driveways. Cross
sections will be extended 10 feet beyond the right-of-way and 50 feet on cross streets from beginning and
end of curb returns. The design survey will provide flow line elevations along the gutter every 25 feet.
Survey will also include all pertinent surface culture including but not limited to catch basins, valves,
manhole covers and fire hydrants.
In addition, APA survey crew will collect data for preparation of before and after corner records of the
existing centerline Monumentation. All survey points will be data collected and electronically transferred to
our computer for preparation of the improvement plans. APA Engineering will prepare a detailed
topographical base map at 1"=40' scale for use in the final contract document drawings from the as-built
improvement plan drawings and the design survey. All drawings will be prepared in AutoCAD using Land
Development (Softdesk) design enhancement packages.
In addition, APA will perform field surveying to develop street cross sections for existing striped median
and lanes immediately adjacent to median. This will allow APA to develop top of the median curb profile
and see if cross slope reversal may be needed within the left turn pockets for positive drainage.
Task 4. Utility Investigation and Coordination
APA Engineering will contact water, sewer, electric,telephone, gas, cable and all other utilities providing
service within the project area. We will notify each utility company of the City's proposed plans, proposed
schedule and obtain as-built drawings of the existing utilities. Utility located from these record drawings
will be shown on the base map for preparation of the construction plans. All key communication and
coordination activities with utility companies will be via certified mail. A utility log will prepared to
document and track all correspondences with utility companies. Potholing will be performed, if necessary
to precisely identify horizontal and vertical position of utilities for relocation avoidance and/or protection
in place (optional).
Task 5. Geotechnical and Pavement Evaluation
The City recently reconstructed Junipero Serra Road from the northbound ramps to Rancho Viejo Road.
The geotechnical and pavement structural section report from that project will be used in this project.
However, APA Engineering will utilize the services of our geotechnical subconsultant to examine the
report to see if all the necessary soil and foundation data is provided. Should additional investigation be
necessary, APA will discuss the needs with the City PM to obtain authorization for proceeding with the
additional geotechnical work to complete the existing report.
Task 6. Preliminary Intersection Improvements Plan (65% complete)
APA staff will conduct extensive job walk to collect field data and observe and assess the existing
condition of the facilities within the street right-of-way. Prior to commencement of this task, APA will meet
with the City to discuss the findings, recommendations, and existing condition assessment report.
Professional Civil Engineering Services 8
Preparation of Plans,Specifications, Intersection Improvements
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San Juan Capistrano
A ' n SCOPE OF WORK
APA will also discuss the base map and existing utilities for each street with the city staff. Upon
addressing any comments and receipt of tentative approval from the City, APA will proceed with
preparation of the preliminary plans for intersection improvements based on the approved conceptual
plan.
APA will further develop the conceptual plan considering all the above issues that Caltrans, City Planning
Commission, City Transportation Commission, and residents would like to see incorporated.
The preliminary design will be developed to avoid taking any unnecessary right-of-way from Caltrans or
other owners. Park and Ride facilities on north and south of J Serra will be protected as much as
possible. The goal is to modify Caltrans Park and Ride if necessary, but retain the same total number of
parking spaces. Existing driveways will be examined to see if it can be modified to function better and
provide more space for landscaping. Additional signs will be developed for traffic circulation within the
Park and Ride to ensure proper and faster entry and exit.
Traffic signals will be redesigned to make them more functional and more acceptable to Caltrans
In addition, free right movements will be examined to see its applicability and operation benefit.
Any retaining wall that might be required to minimize impact on adjacent Park and Ride facilities will be
designed to be aesthetically pleasing while meeting the City's requirements. Landscaping will be
introduced as much as possible to diminish and/or balance the impact of the proposed widening.
Median landscaping will be developed as a conceptual plan for the City's approval prior to finalizing the
full median landscaping and irrigation plans. we assume that the soil underneath the existing pavement
may not be suitable for planting and has to be tested. If the soil is tested to be not suitable, it may have to
be removed and replaced with imported soil thus adding to the cost of this project. The Preliminary
Design Phase will be limited to (1) Planting Concept to the new landscaped areas, and, following
approval by the City of San Juan Capistrano, will be the basis for the preparation of the Construction
Documents. This is based on all Landscape Plans being reviewed and approved by the City and not
Caltrans design criteria or approval process.
Drainage will be studied and reports will be prepared using County of Orange guidelines, if necessary to
meet the City/Caltrans requirements. Since this project will have over 5000 square feet of new pavement
a runoff treatment plan will be provided in addition to Storm Water Pollution Prevention Plan (SWPPP).
All right-of-ways will be identified and labeled on the base map. All right-of-way takes will be identified and
described in a plat format for the City to pursue with Caltrans. Should the City require assistance, APA
has included a specialized right-of-way agent in our team to support the City and expedite the
Acquisition/Appraisallrransfer process.
Furthermore, concurrent with preparation of the preliminary plans, a determination will be made with
respect to the extent of the Environmental Document requirements and level of efforts needed to meet
that requirement. APA has included an Environmental Consultant in our team to support the City in any
documentation needed by Fed/Caltrans
Deliverables:
Two sets of preliminary plans and associated reports and exhibits will be submitted to the City for review
and comments before proceeding with final design.
Task 7. Community Meetings (Optional)
APA recommends that community meetings be held after review of the preliminary plans by the City.
This will enable the City to share preliminary design plans with the public after it has been reviewed by
the staff. At the same time,the design team will have an opportunity to address any public comments
Professional Civil Engineering Services 9
Preparation of Plans,Specifications, Intersection Improvements
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San Juan Capistrano
AAA SCOPE OF WORK
�
that may impact the design. This will give the public the feeling that they are included in the design
process.
Task 8. Prepare 100%Construction Plans
APA Engineering will prepare the improvement plans for approval by the City of San Juan Capistrano. All
improvement plans will be prepared in compliance with the City of San Juan Capistrano standards. The
plan and profile drawings on 24"x36"sheets will show the street in plan, and profile if necessary, at an
appropriate scale. The profile will show existing centerline as well as proposed centerline and proposed
street edge of pavements profile. The plan view will show topographic features and elevations necessary
for the construction of the proposed improvements and any areas needing repair. The centerline profile
will verify drainage cross fall.These preliminary and final improvement plans will consist of the following:
Title Sheet- Indicating name of project, a vicinity map showing the specific location involved in the
improvement plans, general notes, utility agencies' contacts and phone numbers, a sheet index and a list
of the construction notes.
Typical Section—Will show several typical sections within the limits of improvements indicating all
horizontal dimensions and the proposed and existing median section.
Street Plan and Profile Plans—Will show street, median, parking lot, and sidewalk construction plans
including limits of grinding, saw cutting, overlay, pavement and base removal and replacement, median
curb, median drainage, utility adjustments, record utilities, design survey information, and construction
notes. These improvement plans will show all repairs, reconstruction, and alterations to the existing
improvements including but not limited to curb and gutter, sidewalks, cross-gutters, driveways, ADA
ramps, retaining walls, and catch basins.
Signing and Striping Plans—Will show all proposed striping and lane markings reflecting the proposed
lane configurations as approved by the City Traffic Engineer
Construction Staging Plans—Will provide a basic guide and criteria for contractor to prepare its own
traffic control plan for city approval prior to construction.
Detail Sheets-Will show sections, details at the intersections, specific drainage feature and
improvements that require additional details.
Cross-Sections—Will be prepared, if necessary, for the project for use in the design and construction by
APA Engineering and the City. The cross sections will be prepared to the criteria stated above.
Irrigation Plan—Will show all necessary irrigation lines, heads, control valves, meters, lines and
connections to the source as detailed as possible to comply with SB325 irrigation Ordinance.
Landscape Plan—Will show all necessary plans and details for planting and landscaping the median,
parkways and other areas that may be necessary to soften the impact.
Traffic Signal Relocation Plan—Will show all existing traffic signal plans on one sheet and proposed
signal relocation on another plan. Plans will show signal pole and mast arm locations, type of foundations,
heads and type of heads, signage, conduits, wiring, phasing diagram, and all other schedules needed to
install a complete and functional traffic signal system including all ADA requirements.
Drainage Plan—Will show all existing and proposed drainage facilities including any demolitions,
relocations of catch basins, installation of new pipes, drop inlets, water quality, etc. it will show lines in
both plan and profile with stations, invert elevations and pipe slope as necessary for construction.
Professional Civil Engineering Services 10
Preparation of Plans, Specifications, Intersection Improvements
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San Juan Capistrano
i •
AIA SCOPE OF WORK
Storm drain/hydrology/hydraulics/water quality-The proposed widening will be reviewed to verify if
drainage system upgrades are required. Storm drain upgrades may consist of an additional catch basin,
a storm drain lateral pipe, and a storm drain manhole or junction structure to connect to the existing storm
drain system. APA will work with the City to design a storm drain system that will convey the drainage into
the existing storm drain system without affecting any utilities or any of the private landowners.
After all existing data is collected and reviewed; we will prepare updated hydrology calculations to verify
the amount of stormwater created by the proposed widening project.
Hydraulic calculations will be prepared for the existing storm drain system and for the proposed drainage
inlet/storm drain system to verify that the stormwater can be collected and conveyed to alleviate any
flooding. A preliminary/schematic plan will then be prepared and submitted along with the
hydrology/hydraulic calculations to the City of San Juan Capistrano for concurrence before incorporation
into the final plans and specifications.
In addition, if this project will have over one (1) acre of disturbance, a Notice of Intent (NO]) will filed and a
Stormwater Pollution Prevention Plan (SWPPP) will be prepared for use during construction. The NOI
and SWPPP are required for projects that disturb more than one acre.
The proposed project will have over 5000 square feet of pavement. Therefore, based on the latest
Regional Water Quality Board rules a Drainage Area Master Plan (DAMP) or a Standard Urban
Stormwater Mitigation Plan (SUSMP) will be prepared to determine water quality requirements and size of
any water quality treatment facilities needed for this project.
Task 9. Prepare 100%Specifications
APA team will prepare construction specifications consistent with the City of San Juan Capistrano format.
The special provisions will be prepared using the City of San Juan Capistrano standards and the latest
edition of Standard Specifications for Public Works Construction (Green Book). The specifications will
include the required provisions for replacement of pavement markings and striping removed during
construction with thermal equivalents as well as traffic control and stage construction during construction.
Task 10. Prepare 100% Opinion of Probable Construction Cost
APA will prepare an itemized quantity estimate and cost estimate based on general engineering
standards for each street. APA will also prepare a bidder's proposal sheet for use in project bidding as
required by the City. APA will use typical industry standards units and will provide an engineer's cost
estimate for construction bid purposes.
Task 11. Prepare Final PS&E
APA will review and address 100% review comments from the City. These comments will be addressed
and incorporated into the PS&E as appropriate. The revised 100% PS&E will be submitted for final
review by the City.
Task 12. Caltrans Encroachment Permit
APA will prepare required applications, exhibits, and fact sheets if necessary to obtain encroachment
permit from Caltrans District 12. APA is very familiar with the process and just recently obtained
encroachment permit for reconstruction of Beach Boulevard (State Highway 39) in the City of La Mirada.
During the review process we will work with Caltrans design review team and address their concerns by
discussing and resolving them prior to issuance of written comments.
Professional Civil Engineering Services 11
Preparation of Plans,Specifications, Intersection Improvements
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San Juan Capistrano
SCOPE OF WORK
� A A
Task 13. Submittal of Final Reproducible and Biddable PS&E
Upon final approval of the PS&E by the City, APA will submit all final project documents in accordance
with the requirements specified in the RFP. Final plans, specifications, field notes, calculations and
correspondence will be turned over to the City upon completion of the design. An electronic copy of final
construction documents will be supplied to the City on 31/2" high-density(1.44 MB) diskettes or CD. The
document files will be prepared using WordPerfect or Windows Microsoft Word software. Final CADD
drawings will be plotted on 4 mil thick Mylar, with the final CADD files on diskette in AutoCAD most
current version.
Deliverables:
A. Plans
1. 1 set of construction plans plotted on Mylar film suitable for blueprinting by the City
2. 2 sets of the construction plans consisting of full size blue line prints
3. Digital copy of AutoCAD "dwg"file
B. Specifications
1. 1 set of the contract specifications printed on standard white 81/2"x 11" paper, submitted
unbound, suitable for reproduction by the City.
2. Digital copy of MSWord "doc"file.
C. Engineer's Estimate
1. 1 set of the engineer's estimate printed on standard white 81/2 "x 11" paper, including copies
of all backup calculations
2. Digital copy of MSExcel "xls"file
D. Bid Document
1. 1 set of the final Bid Specifications incorporated all required forms and Technical
Specifications.
Digital copy of MSWord "doc"file.
Task 14. Bidding Assistance
APA will prepare addenda and provide clarification of the construction documents during bid phase. APA
will also attend a pre-construction meeting with City staff to provide technical support and respond to
relevant questions.
Task 15. Services during Construction
APA will make its engineers available to assist the City staff and contractor during construction to respond
to RFIs and other questions that may come up.
Professional Civil Engineering Services 12
Preparation of Plans, Specifications, Intersection Improvements
Rancho Viejo Road and Junipero Serra Road Intersection
San Juan Capistrano
SCOPE OF WORK
CEQA Initial Study for
Improvements to the Intersection of
Junipero Serra Road and Rancho Viejo Road
for the City of San Juan Capistrano
PROJECT UNDERSTANDING
Proposed Project. The City of San Juan Capistrano has prepared and approved a traffic study and
concept plans for the Junipero Serra Road and Rancho Viejo Road Intersection Improvements. The
improvement plans have several issues that will need to be addressed in the preparation of plans and
specification (Design) and in the preparation of the California Environmental Quality Act (CEQA) Initial
Study(IS):
1. Modification to Caltrans Park and Ride (North and South) — Design will retain the same
total number of parking spaces in the Caltrans Park and Ride lots; the IS will discuss the
retention of the same total number of parking spaces.
2. Intersection Operation — Design will evaluate the intersection operation suggestions made
during the concept review stage. The IS will analyze the intersection operations selected by
Design.
3. Southerly Park and Ride Access— Design will evaluate the southerly park and ride access
suggestions made during the concept review stage. The IS will analyze the park and ride
access selected by Design.
4. Drainage Facilities Modifications, Storm Water Pollution Prevention Plans, and
Treatment of Runoff — Design will identify the utility relocations that will occur, including
modifications to drainage facilities; the IS will analyze these utility relocations. Storm water
pollution prevention plans measures to minimize soil and debris from entering storm water
facilities will be discussed in the IS. Proposed treatment of runoff from the more than 5,000
square feet of new pavement will be discussed in the IS.
5. Landscaping and Irrigation— Design will identify the landscaping and irrigation components
of the proposed project; the IS will discuss landscaping and irrigation.
6. Right-of-Way Boundaries— Design will identify any change in right-of-way boundaries. It is
currently anticipated that the City will process these as some form of agreement with
Caltrans. The IS will discuss any change in the right-of-way boundaries.
7. Retaining Wall — Design will determine whether a minor retaining wall separating the south
parkway and south parking lot will be required; the IS will discuss the retaining wall if it is
included in the project design.
CEQA Guidance. The California Environmental Quality Act(CEQA) Guidelines Section 15300 describes
Categorical Exemptions, which are classes of projects which have been determined not to have a
significant effect on the environment and which shall, therefore, be exempt from the provisions of CEQA.
Section 15301 describes Class 1 Categorical Exemptions, which consist of:
"...the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of
existing public or private structures, facilities, mechanical equipment, or topographic
features, involving negligible or no expansion of use beyond that existing at the time of
the lead agency's determination. The types of "existing facilities" itemized below are not
intended to be all-inclusive of the types of project which might fall within Class 1. The key
consideration is whether the project involves negligible or no expansion of an existing
use.
Examples include but are not limited to...
(c) Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails,
and similar facilities (this includes road grading for the purposes of public safety)"
(e) Additions to existing structures provided that the addition will not result in an
increase of more than; 10,000 square feet if:
Professional Civil Engineering Services 13
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Rancho Viejo Road and Junipero Serra Road Intersection
San Juan Capistrano
SCOPE OF WORK
*AA
(A) The project is in an area where all public services and facilities
are available to allow for maximum development permissible in
the General Plan and
(B) The area in which the project is located is not environmentally
sensitive.
CEQA Guidelines Section 15061 addresses the steps that a lead agency needs to take in its review for
Exemption:
A project is exempt from CEQA if:
(2) The project is exempt pursuant to a categorical exemption and the
application of that categorical exemption is not barred by one of the
exceptions set forth in Section 15300.2.
(3) The activity is covered by the general rule that CEQA applies only to
projects, which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty that there is no
possibility that the activity in question may have a significant effect on the
environment, the activity is not subject to CEQA..."
Hence, while it appears that the improvement of the Junipero Serra Road and Rancho Viejo Road
intersection may be exempt from CEQA as a Class 1 Categorical Exemption, it is also necessary for the
lead agency to determine that there is no possibility that this Project would have a significant effect on the
environment. The exceptions to Categorical Exemptions described in CEQA Guidelines Section 15300.2
include cumulative impacts, significant effect, scenic highways, hazardous waste sites, and historical
resources.
UltraSystems Work plan. This proposal specifies the work plan by describing in detail the scope of work
that will be completed by the UltraSystems project team and delineating the UltraSystems approach to
complete the work. The major work task proposed at this time is the preparation of the Initial Study and
determination of the applicability of the CE to this project:
TASK 1 -PREPARE INITIAL STUDY AND DETERMINE APPLICABILITY OF CE
It is expected at this time that the CE would be the appropriate environmental document to satisfy CEQA
environmental documentation requirements. UltraSystems will prepare an IS, and based on the findings
of the IS, UltraSystems will determine whether the CE would be applicable for this project. The IS will
include all requisite information as required by State CEQA Guidelines Section 15063(d). UltraSystems
will submit the draft Initial Study to City staff via email for review and comment. UltraSystems will revise
the Initial Study per the City's comments.
It is assumed for the purposes of this proposal that UltraSystems will not be attending any meetings with
APA Engineering or the City. No stand-alone technical studies will be produced; all necessary
environmental analyzes will be documented in the Initial Study. Noise and air quality analyses will be
qualitative in nature; extensive modeling will not be conducted. All improvements will be within existing
roadway intersection right-of-way; no acquisition of additional property that may contain hazardous
materials will be required. All improvements will occur on previously paved or highly disturbed areas; no
undisturbed areas that may contain biological or cultural resources will be potentially impacted.
If it's found that potentially significant and adverse impacts may result from the proposed improvement of
the Junipero Serra Road and Rancho Viejo intersection, the CE would not be the appropriate
environmental document to satisfy the requirements of CEQA. At that time, UltraSystems would advise
APA Engineering and the City that a different type of environmental documentation would be required to
be in compliance with CEQA, and would request that a revised scope of work and cost estimate be
negotiated for the preparation of the appropriate CEQA documentation.
Professional Civil Engineering Services 14
Preparation of Plans,Specifications, Intersection Improvements
Rancho Viejo Road and Junipero Serra Road Intersection
San Juan Capistrano
PREPARATION OF PLANS,SPECIFICATIONS,INTERSECTION IMPROVEMENTS
RANCHO VIEJO ROAD AND JUNIPERO SERRA INTERSECTIONS
PREPARED FOR:CITY OF SAN JUAN CAPISTRANO
PREPARED BY:APA ENGINEERING,INC.
DATE:JULY 28,2006
PROJ PROJ DESIGN CAD SURV SURV WORD SUB EST EST
TASK DESCRIPTION MGR ENGR ENGR OPER DIR CREW PROC CONTRACT TOTAL TOTAL
$135 $105 $95 $75 $125 $210 $55 LUMP SUM$ HRS COST
1 Project Management&Coordination 8 8 4 20 $2,140
2 Research and Data Collection 2 2 4 $400
3 Job Walk and Field Condition Assessment 2 2 4 $400
4 Design Surveying 1 2 2 8 48 61 $11,575
5 Base Map Preparation 2 4 48 54 $4,190
6 Review Previously Prepared Geotech Report 1 $800 1 $935
7 Utility Investigation,Adjustments&Coordination 1 4 4 4 13 $1,155
8 Intersection/Road Widening Plans&Profile 1 16 48 96 161 $13,575
9 Raised Median Plan&Profile 4 12 24 40 $3,360
10 Retaining Walls Plan and Profile 4 4 8 16 $1,400
11 Traffic Si nal Relocation Plans 2 2 4 8 $21,000 16 $22,460
12 Signing, Striping,and Traffic Signal Loop Plans 1 4 8 24 37 $3,115
13 Landscaping and Irrigation Plans 1 2 2 4 $24,500 9 $25,335
14 Drainage Report&Plans 16 24 40 80 $6,960
15 Utility Relocation Plans 1 4 8 24 37 $3,115
16 Right-of-Way Engineering, Descriptions&Plats 1 8 16 32 57 1 $4,895
17 SWPPP 1 8 16 24 49 $4,295
18 Runoff Treatment Unit Design 8 16 24 48 $4,160
19 Park and Ride Modifications and Restriping Plans 1 4 16 24 45 $3,875
20 Specifications 1 8 16 4 29 $2,715
21 Opinion of Probable Construction Cost 1 4 8 8 2 23 $2,025
22 Final PS&E 1 4 12 24 4 $2,400 45 $6,115
23Encroachment Permit and Process w/Caltrans 1 4 16 16 2 39 $3,385
24 Re roduction,Posta e,and Delivery 0 $900 •
ESTIMATED LABOR HOURS 24 120 238 430 8 48 20 .54&700- : 1 868
ESTIMATED TOTAL LABOR COSTS $132,480
Assumptions:
1.Traffic Control Plans will be prepared by the contractor using W.A.T.C.H. Manual
OPTIONAL AND AS-NEEDED SERVICES
24 Environmental Documents/CEQA 1 $11,500 0 $11,500
IT! 25 Geotechnical&Pavement Design Services 4 $12,780 4 $13,320
X 26 Utility Pothole $5,000 0 $5,000
= 27 Additional Optional Traffic Engineering Study $8,625 $8,625
W 28 Support Services duringBid and Construction 80 $7,590 80 $15,990
29 Right-of-way Appraisal Services $15,000 0 $15,000
W Scope of work and fees for all of the above AS-NEEDED services will be discussed
with the City's Project Manager and only will be performed with his/her prior justification
and approval.All other services not included above will be provided on a T&M basis
using the attached hourly rate schedule Q
ESTIMATED TOTAL COST $201,915
APA ENGINEERING, INC.
EXHIBIT C
APA ENGINEERING, INC.
SCHEDULE OF HOURLY RATES
Valid until July 1, 2007
CIVIL ENGINEERING SERVICES
$ 155.00 President/Principal-In-Charge
135.00 Project Manager
115.00 Senior Project Engineer
95.00 Project Engineer
85.00 Design Engineer
75.00 AutoCAD Designer
65.00 Technician
55.00 Clerical
FIELD SURVEY
$ 125.00 Director of Surveying
225.00 Two Person Crew
85.00 Survey Technician
PROJECT MANAGEMENT AND INSPECTION SERVICES
$ 115.00 Construction Manager/Contract Administrator
95.00 Construction Management Assistance
95.00 Construction Inspector- Federally Funded Projects
90.00 Construction Inspector- Locally Funded Projects
MISCELLANEOUS
The following costs are billed at our cost plus 15% maximum
♦ Subcontracted Services
♦ Map check fees, permits or filing fees advanced by us
♦ Commercial delivery services including Federal Express, Express Mail and Messenger Services.
(In-house delivery services billed at $.48 per mile plus labor.)
♦ Driving Time One Way
• Blueprint services and printing
♦ Graphic Services
EXHIBIT C