1996-1203_HOLLAND-LOWE CONSTRUCTION, INC._G4b_Agenda Report w
AGENDA ITEM December 3, 1996
TO: George Scarborough, City Manager
FROM: William M. Huber, Director of Engineering& Building
SUBJECT: Budget Amendment, Approval of Plans and Specifications and Authorization to
Receive Bids - Preventative Street Maintenance 1996-1997 - 1. Via
California/Camino Las Ramblas, 2. Avenida Aeropuerto 3. Mission Hills and 4.
Avenida De La Vista Speed Bumps (CIP Nos. 119, 121, 134 and 135)
RECOMMENDATION
By motion, approve the plans and specifications and authorize Staff to receive bids for 1. Via
California/Camino Las Ramblas, 2. Avenida Aeropuerto 3. Mission Hills, and 4. Avenida De La Vista
speed bumps and amend the fund sources for Preventative Street Maintenance and Mission Hills.
A. Summary and Recommendation
Plans and specifications have been prepared for a number of projects in the City's Capital
Improvement Program. Staff is recommending that these projects be combined into one bid
package to reduce City administration costs and to provide some economy of scale in
construction costs. The plans and specifications are now ready and Staff is requesting
approval and authorization to receive bids, as well as an amendment to the funding sources.
A copy of the plans and specifications are available for review in the City Clerk's office; a
copy has been placed in the City Council office.
B. Background
1. Via California/Camino Las Ramblas
Via California, south of Camino Las Ramblas to the City limits and including the
intersection of these two City streets, has deteriorated to a condition where some
removal and replacement of existing asphalt concrete and an asphalt concrete overlay
is necessary to prolong the life of the streets, without reconstruction.
2. Avenida Aeropuerto
Avenida Aeropuerto, west of the railroad tracks, requires an asphalt concrete overlay
and minor removal and replacement of existing asphalt concrete to prolong the life of
the streets. Also, areas of Avenida Aviador and Calle Perfecto at their intersection
with Avenida Aeropuerto require removal and replacement. The sidewalk at the curb
returns will also be replaced with ADA access ramps. Businesses and residents of
Capistrano Valley Mobile Home Estates will be notified of the work two (2)weeks
and again, 72 hours prior to construction.
FOR CITY COUNCIL AGE:."19,--
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AGENDA ITEM
December 3, 1996
Page 2
3. Mission Hills
Don Juan Avenue, Guadalupe Street, Ysidora Street and Andres Pico Road comprise
the Mission Hills area of the City, constructed in the 1920's. Although previous
maintenance has been carried out on these streets, they now require some full depth
removal and replacement, together with an asphalt concrete overlay to preserve the
structural integrity of these streets. Residents will be notified two weeks and again,
72 hours prior to construction.
4. Avenida De la Vista Speed Bumps
When twelve speed bumps were constructed on Avenida De La Vista in 1994 from
Oso Road to Calle Santa Barbara, two speed bumps south of Santa Barbara were
omitted because of impending sewer construction. The sewer construction has since
been completed and the two speed bumps are included in this project.
5. Schedule
Construction is scheduled to start in April 1997 and should take sixty calendar days
to complete.
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
N/A
FINANCIAL CONSIDERATIONS
The engineer's estimates for construction are as follows:
Via California/Las Ramblas $45,000
Avenida Aeropuerto $69,000
Mission Hills $76,000
Avenida De La Vista Speed Bumps $3,000
Total $193,000
Funds are budgeted in the 1996-1997 Capital Improvement Program as follows:
Preventative Street Maintenance, Account No. 12-63500-4734-119 $206,000
Avenida Aeropuerto Curb and Gutter, Account No. 12-63500-4710-121 $19,000
Las Ramblas/Via California Rehab., Account No. 12-63500-4710-134 $25,000
Mission Hills Rehab., Account No. 12-63500-4703-135. $89,000
AGENDA ITEM
December 3, 1996
Page 3
In the approved budget, the adopted funding source allocation is as follows:
Measure M System Gas Tax Total
Development
Preventative Street Maintenance (119) $206,000 $206,000
Mission Hills (135) $89,000 $89,000
Avenida Aeropuerto Curb & Gutter $19,000 $19,000
(121)
Via California/Las Ramblas (134) $25,000 $25,000
Total $206,000 $89,000 $44,000 $339,000
Currently, the Systems Development Fund is deficient by approximately $118,000. This is due to
construction of high priority projects such as Valle Road Drainage, I-5 Soundwalls (City portion) and
La Novia Landscape Project. Receipts from developer projects which support the Systems
Development Fund are behind the current expenditures. It can be anticipated that development
between now and the end of the fiscal year will bring the fund into a positive cash flow situation.
However, needed projects such as the Pavement Maintenance projects covered by this report will be
further delayed waiting for the cash flow to catch up with expenditures. Measure M Local Return
Funds are a more stable fund source as they are received on a regular basis and are not dependent
upon developer permits. Staff is, therefore, proposing a shift in funding from Systems Development
to Measure M Local Return.
Staff is, therefore, proposing the following funding shift, which moves $89,000 for the Mission Hills
project(135)from Systems Development to Measure M. The $89,000 shortfall in the Preventative
Maintenance work schedule will not be affected by the shift in funds.
Measure M System Development Total
Preventative Street Maintenance(119) $117,000 $89,000 $206,000
Mission Hills (135) $89,000 0 $89,000
Total $206,000 $89,000 $295,000
There is no change in the total funding for each project, and no change in budgeted projects.
AGENDA ITEM
December 3, 1996
Page 4
NOTIFICATION
None
ALTERNATE ACTIOl
1. By motion, approve the plans and specifications and authorize Staff to receive bids. Amend
the fund sources for Preventative Street Maintenance and Mission Hills.
2. Do not approve the plans and specifications.
3. Request additional information from Staff
RECOMMENDATION
By motion, approve the plans and specifications and authorize Staff to receive bids for 1. Via
California/Camino Las Ramblas, 2. Avenida Aeropuerto 3. Mission Hills, and 4. Avenida De La Vista
speed bumps and amend the fund sources for Preventative Street Maintenance and Mission Hills.
Respect illyySubmitted, Prepared by
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William M. Huber, P.E. Brian Perry, P.E.
Director, Engineering & Building Project Manager
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