1997-0304_HOLLAND-LOWE CONSTRUCTION, INC._D4_Agenda Report ,.
AGENDA ITEM March 4, 1997
TO: George Scarborough, City Manager
FROM: William M. Huber, Director of Engineering& Building
SUBJECT: Award of Contract - Preventative Street Maintenance 1996-1997 - 1. Via
California/Camino Las Ramblas, 2. Avenida Aeropuerto 3. Mission Hills and 4.
Capistrano Villas Speed Bumps (CIP Nos. 119, 121, 134 and 135) (Holland-Lowe
Construction, Inc.)
RECOMMENDATION
By motion, award the contract for Preventative Street Maintenance 1996-1997 - 1. Via
California/Camino Las Ramblas, 2. Avenida Aeropuerto 3. Mission Hills, and 4. Capistrano Villas
speed bumps to the low responsible bidder, Holland-Lowe Construction, Inc. in the amount of
$164,117.85 and reject all other bids. Authorize the Mayor and City Clerk to execute the document
on behalf of the City.
A. Summary and Recommendation
Bids were opened February 3, 1997, for Preventative Street Maintenance 1996-1997. The
bids are valid until May 4, 1997, a period of 90 days from the opening date.
Staff is recommending that City Council award the contract to the low responsible bidder,
Holland-Lowe Construction, Inc., in the amount of$164,117.85.
B. Background
Bids were opened for Preventative Street Maintenance as follows:
Holland-Lowe Construction, Inc. $164,117.85
R. J. Noble Company 167,858.27
All American Asphalt 177,026.89
Excel Paving 181,476.80
Hardy and Harper 182,863.95
A& Y Company, Inc. 248,881.90
The bid from A&Y Company, Inc. was opened as $248,888.90 and has been amended above
based on an arithmetic check.
FOR CITY COUNCIL AGES'_. 34-
AGENDA ITEM -2- March 4, 1997
The following subcontractors were listed with the bid from Holland-Lowe Construction, Inc.:
All American Asphalt, Corona
Ramirez Construction, La Puente
Pavement Recycling, Riverside
Works, Baldwin Park
Jezowski and Markel, Orange
National Paving, Riverside
The following projects are included in this bid:
1. Via California/Camino Las Ramblas
Via California, south of Camino Las Ramblas to the City limits and including the
intersection of these two City streets, has deteriorated to a condition where some
removal and replacement of existing asphalt concrete and an asphalt concrete overlay
is necessary to prolong the life of the streets, without reconstruction.
2. Avenida Aeropuerto
Avenida Aeropuerto,west of the railroad tracks, requires an asphalt concrete overlay
and minor removal and replacement of existing asphalt concrete to prolong the life of
the streets. Also, areas of Avenida Aviador and Calle Perfecto at their intersection
with Avenida Aeropuerto require removal and replacement. The sidewalk at the curb
returns will also be replaced with ADA access ramps. Businesses and residents of
Capistrano Valley Mobile Home Estates will be notified of the work two (2)weeks
and again, 72 hours prior to construction.
3. Mission Hills
Don Juan Avenue, Guadalupe Street, Ysidora Street and Andres Pico Road comprise
the Mission Hills area of the City, constructed in the 1920's. Although previous
maintenance has been carried out on these streets, they now require some full depth
removal and replacement, together with an asphalt concrete overlay to preserve the
structural integrity of these streets. Residents will be notified two weeks and again,
72 hours prior to construction.
4. Capistrano Villas Speed Bumps
When twelve speed bumps were constructed on Avenida De La Vista in 1994 from
Oso Road to Calle Santa Barbara, two speed bumps south of Santa Barbara were
omitted because of impending sewer construction. The sewer construction has since
been completed and the two speed bumps are included in this project. Two additional
speed bumps will be provided on Calle San Luis and Calle San Francisco.
AGENDA ITEM -3- March 4, 1997
COMMISSIONBOARD REVIEW. RECOMMENDATIONS
N/A
FINANCIAL CONSIDERATIONS
The engineer's estimates for construction are as follows:
Via California/Las Ramblas $ 45,000
Avenida Aeropuerto 69,000
Mission Hills 76,000
Capistrano Villas Speed Bumps 6.000
Total $ 196,000
The allocation of Holland-Lowe's bid items is as follows:
Via California/Las Ramblas $ 40,293.27
Avenida Aeropuerto 62,076.58
Mission Hills 54,662.20
Capistrano Villas Speed Bumps 7.085.80
Total $164,117.85
Funds are budgeted in the 1996-1997 Capital Improvement Program as follows:
Preventative Street Maintenance, Account No. 12-63500-4734-119 $206,000
Avenida Aeropuerto Curb and Gutter, Account No. 12-63500-4710-121 19,000
Las Ramblas/Via California Rehab., Account No. 12-63500-4710-134 25,000
Mission Hills Rehab., Account No. 12-63500-4703-135. 89.000
Total $339,000
Funding allocations are as follows:
119 121 134 135 Total
Via California/Las Ramblas 15,293.27 0.00 25,000.00 0.00 40,293.27
Avenida Aeropuerto 43,076.58 19,000.00 0.00 0.00 62,076.58
Mission Hills 0.00 0.00 0.00 54,662.20 54,662.20
Capistrano Villas Speed 7,085.80 0.00 0.00 0.00 7,085.80
Bumps
TOTALS 65,455.65 19,000.00 25,000.00 54,662.20 164,117.85
AGENDA ITEM -4- March 4, 1997
NOTIFICATION
Holland-Lowe Construction Company, Inc.
R. J. Noble Company
All American Asphalt
Excel Paving
Hardy and Harper
A&Y Company, Inc.
Capistrano Villas I
Capistrano Villas II
Capistrano Villas III
ALTERNATE ACTIONS
1. Award the contract for Preventative Street Maintenance 1996-1997 to the low responsible
bidder, Holland-Lowe Construction, Inc.
2. Do not award the contract.
3. Request additional information from Staff.
RECOMMENDATION
By motion, award the contract for Preventative Street Maintenance 1996-1997 - 1. Via
CalifornialCamino Las Ramblas, 2. Avenida Aeropuerto 3. Mission Hills, and 4. Capistrano Villas
speed bumps to the low responsible bidder, Holland-Lowe Construction, Inc. in the amount of
$164,117.85 and reject all other bids. Authorize the Mayor and City Clerk to execute the document
on behalf of the City.
Respectfully Submitted, Pre ared by,
,/,‘„, /444-,
William M. Huber, P.E. Brian Perry, P.E.
Director, Engineering & Building Project Manager
WMH/BP:ch
Attachment: Contract
a:\agendas\3-4prstr.bp