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1997-0715_HOLLAND-LOWE CONSTRUCTION, INC._D6_Agenda Report AGENDA ITEM July 15, 1997 TO: George Scarborough, City Manager FROM: William M. Huber, Director of Engineering& Building SUBJECT: Resolution,Notice of Completion and Final Report-Preventative Street Maintenance 1996-1997 - 1. Via California/Camino Las Ramblas, 2. Avenida Aeropuerto, 3. Mission Hills and 4., Capistrano Villas Speed Bumps (CIP No's. 119, 121, 134 and 135) (Holland-Lowe Construction, Inc.) RECOMMENDATION By Resolution, determine that the work for the Capital Improvement Project, Preventative Street Maintenance 1996-1997; 1. Via California/Camino Las Ramblas, 2. Avenida Aeropuerto, 3. Mission Hills and 4., Capistrano Villas Speed Bumps (CIP No's. 119, 121, 134 and 135) has been completed and declare the work to be accepted; direct the City Clerk to forward a Notice of Completion to the Orange County Recorder for recording and authorize Staff to release the 10% retention in the amount of$16,623.01, 35 days after the recordation of the Notice of Completion. SITUATION A. Summary and Recommendation The construction of the Preventative Street Maintenance 1996-1997 has been completed to the satisfaction of the City Engineer and is ready for acceptance and recordation of a Notice of Completion with the County Recorder. B. Background In March 1997, the City Council awarded a contract to perform street maintenance work to Holland-Lowe Construction, Inc. in a number of locations as follows: 1. Via California/Camino Las Ramblas Via California, south of Camino Las Ramblas to the City limits and including the intersection of these two City streets, had deteriorated to a condition where some removal and replacement of existing asphalt concrete and an asphalt concrete overlay was necessary to prolong the life of the streets, without reconstruction. FOR CITY COUNCIL AGEN 1,1?A . • AGENDA ITEM -2- July 15, 1997 2. Avenida Aeropuerto Avenida Aeropuerto, west of the railroad tracks, required an asphalt concrete overlay and minor removal and replacement of existing asphalt concrete to prolong the life of the streets. Also, areas of Avenida Aviador and Calle Perfecto at their intersection with Avenida Aeropuerto required removal and replacement. The sidewalk at the curb returns was also replaced with ADA access ramps. 3. Mission Hills Don Juan Avenue, Guadalupe Street, Ysidora Street and Andres Pico Road comprise the Mission Hills area of the City, constructed in the 1920's. Although previous maintenance had been carried out on these streets, they required some full depth removal and replacement, together with an asphalt concrete overlay to preserve the structural integrity of these streets. The recently approved stop bar and legend at Guadalupe Street were added to the contract during construction. 4. Capistrano Villas Speed Bumps When twelve speed bumps were constructed on Avenida De La Vista in 1994 from Oso Road to Calle Santa Barbara, two speed bumps south of Santa Barbara were omitted because of impending sewer construction. The sewer construction has since been completed and the two speed bumps were included in this project. Two additional speed bumps were provided on Calle San Luis and Calle San Francisco. COMMISSION/BOARD REVIEW, RECOMMENDATIONS N/A FINANCIAL CONSIDERATIONS Funds were budgeted in the 1996-1997 Capital Improvement Program as follows: Preventative Street Maintenance, Account No. 12-63500-4734-119 $206,000 Avenida Aeropuerto Curb and Gutter, Account No. 12-63500-4710-121 19,000 Las Ramblas/Via California Rehab., Account No. 12-63500-4710-134 25,000 Mission Hills Rehab., Account No. 12-63500-4703-135. 89.000 Total $339,000 The construction contract was awarded in the amount of $164,117.85 and was completed for $166,230.11. One Change Order in the amount of$6,615.80 was authorized to correct Pacific Bell trench work. The City is pursuing reimbursement of this work from Pacific Bell. Also authorized was the stop bar and legend at Guadalupe Street in the amount of$122. w ' AGENDA ITEM -3- July 15, 1997 Expenditure allocations are as follows: 119 121 134 135 Total Via California/Las Ramblas 23,948.84 0.00 25,000.00 0.00 48,948.84 Avenida Aeropuerto 48,838.51 19,000.00 0.00 0.00 67,838.51 Mission Hills 0.00 0.00 0.00 42,356.96 42,356.96 Capistrano Villas Speed 7,085.80 0.00 0.00 0.00 7,085.80 Bumps TOTALS 79,873.15 19,000.00 25,000.00 42,356.96 166,230.11 NOTIFICATION Holland-Lowe Construction, Inc. ALTERNATE ACTIONS 1. Accept the improvements. 2. Do not accept the improvements. 3. Refer to Staff for additional information. RECOMMENDATION By Resolution, determine that the work for the Capital Improvement Project, Preventative Street Maintenance 1996-1997; 1. Via California/Camino Las Ramblas, 2. Avenida Aeropuerto, 3. Mission Hills and 4., Capistrano Villas Speed Bumps (CIP No's. 119, 121, 134 and 135) has been completed and declare the work to be accepted; direct the City Clerk to forward a Notice of Completion to the Orange County Recorder for recording and authorize Staff to release the 10% retention in the amount of$16,623.01, 35 days after the recordation of the Notice of Completion. Respectfully submitted, ' - ,.red by, or- William M. Huber, P.E. Brian Perry, P.E. Director, Engineering and Building Project Manager WMH/BP:ssg Attachments: 1. Resolution 2. Notice of Completion a:\agendas\holdprev.bp (C10, JO RESOLUTION NO. 97-7-15-2 COMPLETION OF PREVENTATIVE STREET MAINTENANCE 1996-97 (HOLLAND-LOWE CONSTRUCTION, INC.) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR PREVENTATIVE STREET MAINTENANCE 1996-97 - VIA CALIFORNIA/CAMINO LAS RAMBLAS, AVENIDA AEROPUERTO, MISSION HILLS, AND CAPISTRANO VILLAS SPEED BUMPS (CAPITAL IMPROVEMENT PROJECT NOS. 119, 121, 134 AND 135) (HOLLAND-LOWE CONSTRUCTION, INC.) WHEREAS, on the 4th day of March, 1997, the City of San Juan Capistrano entered into a contract with Holland-Lowe Construction, Inc., 541 Main Street, Suite 104-350, Corona, California 91720-2042, for Preventative Street Maintenance 1996-97; and, WHEREAS, the Director of Engineering and Building has evaluated the final quantities and cost figures and recommends approval. NOW,THEREFORE, BE IT RESOLVED, by the City Council of the City of San Juan Capistrano as follows: SECTION 1. That the work required to be performed by said Contractor has been completed. SECTION 2. That the total cost of said work is in the amount of$166,230.11. SECTION 3. That the work is hereby accepted and approved. SECTION 4. That the City Clerk is directed to forthwith forward a "Notice of Completion" to the County Recorder of the County of Orange for recording. PASSED, APPROVED, AND ADOPTED this 15th day of July , 1997. i 7 :-..,,,,/ c -- r. , _., /c,,„ DAVID M. ' ' ' D LIN, MAYOR ATTEST: , of CITY CL i., -1- 430 4 , J, STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF SAN JUAN CAPISTRANO ) I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 97-7-15-2 adopted by the City Council of the City of San Juan Capistrano, California, at a regular meeting thereof held on the 15th day of July , 1997, by the following vote: AYES: Council Members Jones, Greiner, Hart, Campbell and Mayor Swerdlin NOES: None ABSTAIN: None ABSENT: None (SEAL) CHERYL JO S , CITY CLERK -2-